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Home My WebLink AboutReso 2022-3423RESOLUTION NO. 2022 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, RATIFYING A PURCHASE ORDER AND THE EXPENDITURE OF BUDGETED FUNDS WITH ANIXTER INC. FOR EMERGENCY STREET LIGHT REPAIRS, IN AN AMOUNT NOT TO EXCEED FIFTY-SEVEN THOUSAND SIX HUNDRED SEVENTY-ONE DOLLARS AND FIVE CENTS ($57,671.05), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, staff of the City of Sunny Isles Beach ("City") found issues with several street light poles on Collins Avenue as a result of the type of transformers utilized during the installation of the decorative lighting improvements along Collins Avenue; and WHEREAS, upon careful consideration and a professional review, the City Manager determined that the condition of the street light poles constituted a life safety issue, and authorized the issuance of a purchase order to Anixter Inc. ("Contractor") for electrical supplies and conductors, necessary to perform the emergency repairs; and WHEREAS, pursuant to Section 62-13 (D) of the City's Code of Ordinances, purchases arising out of or because of emergencies are exempt from the City's competitive bidding requirements; and WHEREAS, Anixter Inc. submitted a quote in in the amount of $57,671.05 to furnish and deliver electrical supplies and conductors, which are necessary to perform the emergency repairs to the City's street lights; and WHEREAS, the City Commission wishes to ratify the expenditure of budgeted funds with Anixter Inc. for electrical supplies and conductors, necessary to perform emergency repairs to the City's street lights, in an amount not to exceed Fifty -Seven Thousand Six Hundred Seventy - One Dollars and Five Cents ($57,671.05), attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Ratification of a Purchase Order and the Expenditure of Funds. The City Commission hereby ratifies the issuance of a Purchase Order and expenditure of budgeted funds with Anixter Inc. for emergency repairs to the City's street lights, in an amount not to exceed Fifty -Seven Thousand Six Hundred Seventy -One Dollars and Five Cents ($57,671.05), attached hereto as Exhibit "A". Section 2. Authorization of City Manager. The City Manager is hereby authorized to execute said Agreement, and to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. @BCL@58084E91.doc Page 1 of 2 PASSED AND ADOPTED this 20th day of October 2022. Dana Robin Goldman, Mayor ATTEST: 11 APPROVED AS TO FORM AND LEGAL S CIENCY: 4—AW; Maur cio betanc4r, CMC, City Clerk Edward A. Dion, City Attorney Moved by: G' d% I5Seconded by:(ywwS510k4' e /OsEeW Vote: Mayor Goldman (Yes) (No) Vice Mayor Viscarra (Yes) (No) Commissioner Joseph (Yes) (No) Commissioner Lama (Yes) (No) Commissioner Stuyvesant (Yes) (No) @BCL@58084E91.doc Page 2 of 2 Quotation #3863 MIAMI APS ANIXTER INC. 0529 11420 NORTHWEST 122ND ST SUITE 100 16:06: 4EST MEDLEY FL 33178 16:06:54EST 09/23/22 305-805-3830 Fax 305-805-3869 All sales are subject to Anixter Inc.'s Terms & Conditions of Sale found at https://www,anixter.com/en us/resources/terms-of-sale.html PRODUCT SAFETY DATA SHEETS ON SAME WEB SITE. Sold To:994212 CITY OF SUNNY ISLES 18070 COLLINS AVE SUNNY ISLES BEACH, FL 33116 Ship To:994212 MIAMI ELECTRICAL HDS 11420 NW 122ND ST MIAMI, FL 33178 305-805-3830 Fax 305-805-3869 Ordered By, Ship Via Quote Date BW BEST -WAY 09/14/22 Writer Freight Terms/FOB Expiration Date Marcos Alvarez No 09/21/22 Salesperson Terms FOB= House Sales Person ICASH Special Instructions QUOTED PER SOU_RCEWELL CONTRACT ,# 121218WES — - --- ------ — WERE APPLIED ALL DISCOUNTS AVAILABLEI -- -.. ----- --- - ---- —- Quantity Product Description __TF`6J IUnit Price J UM I Net Amount 252ea NSI ESSLK2/0 GEL SPLICE 1 1 36.9401 eal 9308.88 150ea BUSS HEB-AW-RYC FUSEHOLDER 1 1 74.2001 eal 11130.00 260ea BUSS HET-AW-RYC FUSEHOLDER 1 1 98.8001 eal 25688.00 272ea ILSCO AU -0 ALCU 2COND LUG 1 2.8901 eal 786.08 OOOft CORD SO 12/3 BLK CTTG RL MSTR 4 @ 1000 ft The impacts of COVID-19 cannot be reasonably determined at this time. This quote/proposal does not account for any potential adverse impacts COVID-19 may have on Anixter's performance or obligations herein. In the event of any delays or adverse impacts, Anixter reserves the right for an equitable adjustment of the delivery schedule and prices herein to offset the effects of COVID-19 delays, without fault or penalty of any kind. 2689.522 rn 10758.09 Total Weight 790.1 lbs L SUbtotal 57671.05 THIS IS A QUOTATION Prices are firm until 09/21/22, subject to change without notice after 09/21/22. SALES TAX IS AN ESTIMATES&H IS AN ESTIMATE! S&H 1 0.00 aX 1 0.00 otal 1 57671.05 F r F L ¢ [X'\ y4. c, a Tx aF s A City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager FROM: Audra Curts-Whann, Assistant City Manager DATE: October 20, 2022 RE: Ratifying a Purchase Order with Anixter, Inc. for Emergency Street Ligh- Repairs RECOMMENDATION: Staff recommends approval of this Resolution. REASONS: The street light poles on Collins Avenue were found to have immediate life safety issues as a result of the type of transformers that were utilized during the installation of the decorative lighting improvements along Collins Avenue (the "Project"). In the interest of public safety, including the protection of life and property, and to mitigate against any potential delays that could occur as a result of supply chain issues, the City took immediate action and purchased the transformers, wire/cables, and electrical components necessary to effectuate the emergency repairs. At this time, City staff recommends approval to ratify the following purchase order: • Anixter Inc. (PO # 22-01946) in an amount NTE $57,671.05 for electrical supplies an( conductors. The Purchase Order is piggybacking Sourcewell Contract # 121218WES. As member of Sourcewell, the City is able to participate and utilize competitive discounts towards direct purchases made by the City. By applying such government contract to this order, the City saved over $24,000. ADDITIONAL INFORMATION: Item Number: 101 Pursuant to City of Sunny Isles Beach Code of Ordinances, Chapter 62, Section 62-1, "Exemptions fror Competitive Bidding", purchases arising out of or because of emergencies which shall be defined as a situation, occurrence or matter necessitating immediate or quick action and not permitting adequate time to utilize the competitive bidding process. A written determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file. As soon as practicable, a record of each emergency procurement shall be made and shall set forth the contractor's name, the amount and type of the contract, a listing of the item(s) procured under the contract, and the identification number of the contract file. In accordance with the aforementioned City Code, the justification and records which form the basis of the emergency procurement are included in contract file. Pursuant to City of Sunny Isles Beach Code of Ordinances, Chapter 62, Section 62-12, "Waiver c competitive bidding procedures", the City Commission may authorize the waiver of competitive bidding procedures upon the recommendation of the City Manager that it is in the City's best interesl to do so, to obtain goods and services which cannot be acquired through the normal purchasing process due to insufficient time, the nature of the goods or services, or other factors. FUNDING SOURCE: Funds have been appropriated in account no. 300-5-5390-465012-80004. ATTACHMENTS: Resolution Quote - Anixter Inc. Item Number: 101