HomeMy WebLinkAboutRTQ 22-10-01 REQUEST TO QUALIFY CANOPY AND AWNING (1)
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 1
REQUEST TO QUALIFY
Goods & Services
CANOPY AND AWNING SERVICES
ON AN AS-NEEDED BASIS
REQUEST TO QUALIFY NO. 22-10-01
RELEASE DATE: WEDNESDAY, OCTOBER 12, 2022
ALL QUESTIONS DUE:
All questions will be answered via addendum
posted to DemandStar.
NO LATER THAN OCTOBER 21, 2022 AT 5:00 PM
IN WRITING TO PURCHASING@SIBFL.NET
DUE DATE FOR PROPOSALS: NO LATER THAN NOVEMBER 2, 2022 BY 11:00
AM
SUBMIT SEALED PROPOSALS TO:
Envelope must clearly provide your firm’s
name, phone # and contact information and
must be labeled with the RFP # and name.
CITY OF SUNNY ISLES BEACH GOVERNMENT CENTER
OFFICE OF THE CITY CLERK
18070 COLLINS AVENUE, 4TH FLOOR
SUNNY ISLES BEACH, FLORIDA 33160
ONLINE SUBMITTALS ARE NOT ACCEPTED
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 2
TABLE OF CONTENTS PAGE NO.
TABLE OF CONTENTS 2
LEGAL ADVERTISEMENT/NOTICE TO BIDDER 3
INSTRUCTIONS TO BIDDER / GENERAL TERMS 4
SPECIAL TERMS & CONDITIONS 9
SCOPE OF WORK / TECHNICAL SPECIFICATIONS 15
EVALUATION PROCESS 26
PROPOSAL FORMAT 19
BID SUBMITTAL FORM 23
EXHIBIT A – FEDERAL PROCUREMENT GUIDELINES
EXHIBIT B – PICTURES OF AWNINGS THROUGHOUT THE CITY
AFFIDAVITS
NON-COLLUSIVE AFFIDAVIT
PUBLIC ENTITY CRIMES
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT
CONFLICT OF INTEREST STATEMENT
DISPUTE DISCLOSURE FORM
ANTI-KICKBACK AFFIDAVIT
ANTI-BOYCOTT CERTIFICATION
E-VERIFY AFFIDAVIT
BYRD ANTI-LOBBYING CERTIFICATION
BUY AMERICA
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 3
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as
specified.
CANOPY AND AWNING SERVICES- AS NEEDED
REQUEST TO QUALIFY NO. 22-10-01
The Bid Specifications for this Request to Qualify are available from DemandStar by calling (800) 711-1712 or by
accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of Sunny
Isles Beach – Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than DemandStar
or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete. Addenda will be
posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors who are listed
on the official list. The City may not accept incomplete Bids.
Sealed submittals will be received by the City Clerk no later than Wednesday, November 2, 2022 at 11:00 AM at the
Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160.
The City is under no obligation to return Submittals. Responses will be publicly opened and firm names and bid totals
are read aloud at that time.
The envelope containing the sealed RTQ must be clearly marked:
CANOPY AND AWNING SERVICES - AS NEEDED
RTQ No. 22-10-01
OPENING DATE AND TIME: WEDNESDAY, NOVEMBER 2, 2022 BY 11:00 AM
The City reserves the right to reject any or all submittals, with or without cause, to waive technical errors and
informalities, and to accept the submittal determined to be in the best interest of the City. Potential and actual
proposers shall not solicit or otherwise communicate in any manner whatsoever, directly or indirectly, with the City
Council, City Manager, evaluation committee members, or City staff, other than Purchasing Division personnel,
regarding this RTQ from the time of the RTQ initial release through the award. Potential and actual proposers shall
not solicit or otherwise communicate in any manner whatsoever, directly or indirectly, with the City Council, City
Manager, evaluation committee members, or City staff, other than Purchasing Division personnel, regarding this
RFP from the time of the RFP initial release through the award.
This RTQ is being solicited in accordance with the Procurement Requirements for Federal grants,
as provided for in Title 2 Code of Federal Regulations (CFR) Part 200 as detailed in EXHIBIT A.
All questions regarding this RFP shall be directed in writing to Purchasing by OCTOBER 21, 2022 AT 5:00 PM.
Questions must be submitted via email to: Purchasing@sibfl.net.
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive
solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or
until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Mauricio Betancur, CMC, City Clerk,
City of Sunny Isles Beach
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY
ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL
CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIO0NS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RTQ SHALL PREVAIL OVER
ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required
need for clarification must be addressed to Purchasing at
Purchasing@sibfl.net by the date mentioned above.
Interpretations or clarifications considered necessary by the
City will be issued by addenda and posted/disseminated by
DemandStar (www.demandstar.com) to all parties listed on the
official plan holders’ list as having received the Bid documents.
Only questions answered by written addenda shall be binding.
Oral interpretations or clarifications shall be without legal
effect. No plea of ignorance or delay or required need of
additional information shall exempt a Proposers from
submitting their Bid on the required date and time as publicly
noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via internet lists of all plan holders for each Request to Qualify,
Request for Proposal, and Invitation to Bid. The information is available
on-line at www.demandstar.com or by calling the Office of the City Clerk
at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released, the
City will post and disseminate the addenda through DemandStar. For
those projects with separate plans, blue prints, or other materials that
cannot be accessed through the internet, the Office of the City Clerk will
make good faith effort to ensure that all registered proposers (those who
have been registered as receiving a Bid package) receive the documents.
It is the responsibility of the vendor prior to the submission of any Bid to
check the above website or contact the Office of the City Clerk at (305)
792-1703 to verify any addenda issued. The receipt of all addenda must
be acknowledged on the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid Conference or
Bid/RFP/RFP/RTQ opening because of a disability should call the Office of
the City Clerk at (305) 792-1703 at lease five (5) days prior to the Pre-Bid
Conference or Bid/RFP/RFP/RTQ opening. If you are hearing or speech
impaired, please contact the Office of the City Clerk by calling the City of
Sunny Isles Beach using the Florida Relay Service which can be reached at
1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133, Florida
statutes -"a person or affiliate who has been placed on the convicted
vendor list following a conviction for a public entity crime may not submit
a Bid on a contract to provide any goods or services to a public entity, may
not submit a Bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform work as a
Contractor, supplier, sub-Contractor, or consultant under a contract with
any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.107, for category
two for a period of 36 months from the date of being placed on the
convicted vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within this
document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque envelope
(with all items listed on the Bid checklist form and all other items required
within this Request to Qualify must be executed) and submitted in a sealed
envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be typewritten or
printed with ink. All corrections made by the proposers prior to the
opening must be initialed and dated by the proposers. No changes or
corrections will be allowed after Bids are opened. Bids must contain an
original, manual signature of an authorized representative of the
company.
1.9 WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written request and shall forward
the withdrawal request via “Certified U.S. Mail – Return Receipt
Requested” prior to the Bid opening time. Negligence on the part of the
Proposers in preparing the Bid confers no right for the withdrawal of the
Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice to
Bidder. It is the responsibility of the proposers to insure that the Bid
reaches the Office of the City Clerk on or before the closing hour and date
stated on the Request to Qualify. After the Bid opening, the contents of
the Bid Form will be made public for the information of vendors and other
interested parties who may be present either in person or by
representative. Bids that are received after the Bid opening time will not
be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Proposers facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Proposers, the financial position, experience,
staffing, equipment, materials, references, and past history of service to
the City and/or with other units of state, and/or local governments in
Florida, or comparable private entities, will be taken into consideration in
the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City, it's
officials and employees harmless and covenant not to sue
the City, it's officials and employees in reference to their
decisions to reject, award, or not award a Bid, as applicable.
1.11.2 Cancellation: Failure on the part of the Proposers to comply
with the conditions, specifications, requirements, and
terms as determined by the City, shall be just cause for
cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact arises
under the Contract, other than termination for default or
convenience, the Contractor and the City department
responsible for the administration of the Contract shall
make a good faith effort to resolve the dispute. If the
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 5
dispute cannot be resolved by agreement, then the
department with the advice of the City Attorney shall
resolve the dispute and send a written copy of its decision
to the Contractor, which shall be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this Bid.
The vendor will have ten (10) calendar days after notification of the award
by the City to execute the Agreement and provide the required
Performance Bond.
The Proposers who has the Contract awarded to them and who fails to
execute the Agreement and furnish the Performance Bond and Insurance
Certificates within the specified time shall forfeit the Bid Security that
accompanied their Bid, and the Bid Security shall be retained as liquidated
damages by the City, and it is agreed that this sum is a fair estimate of the
amount of damages the City will sustain in case the Proposers fails to enter
into the Contract and furnish the Bonds as herein before provided. Bid
Security deposited in the form of a cashier’s check drawn on a local bank
in good standing shall be subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its obligations
under the agreement shall be subject to and contingent upon the
availability of funds lawfully expendable for the purposes of the agreement
for the current and any future periods provided for within the Bid
specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been received,
accepted, and properly invoiced as indicated in the contract and/or
purchase order. Invoices must bear the purchase order number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name, or
vendor catalog is mentioned whether or not followed by the words
"approved equal" it is for the purpose of establishing a grade or quality of
material only. Vendor may offer equals with appropriate identification,
samples, and/or specifications on such item(s). The City shall be the sole
judge concerning the merits of items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the property
of the seller until accepted to the satisfaction of the City. In the event
materials supplied to City are found to be defective or do not conform to
specifications, the City reserves the right to return the product(s) to the
seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the Proposers free
of charge to the City. Each individual sample must be labeled with the
Proposers name and manufacturer's brand name and delivered by them
within ten (10) calendar days of Proposers receipt of the “Notice to
Proceed”, unless schedule indicates a different time. If samples are
requested subsequent to the Bid opening, they should be delivered within
ten (10) calendar days of the request. The City will not be responsible for
returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting Contract or
Award. These quantities are for Bid purposes only and will be used for
tabulation and presentation of the Bid. The City reserves the right to
increase or decrease quantities as required, even significantly. The prices
offered herein and the percentage rate of discount applies to other
representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which would
necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery, it shall
be the responsibility of the successful Proposers to notify the City at once,
indicating in their letter the specific regulation which required an
alteration. The City of Sunny Isles Beach reserves the right to accept any
such alteration, including any price adjustments occasioned thereby, or to
cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposers warrants that the product(s) supplied to the City conforms
in all respects to the standards set forth in the occupational safety and
health act (OSHA) and its amendments. Bids must be accompanied by a
materials data safety sheet (MSDS) when applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-up and
compliance of all items under Warranty/Guaranty and complete all forms
for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposers warrants that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped or
ordered, as a result of this Bid. The seller agrees to indemnify City from
any and all liability, loss, or expense occasioned by any such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE REGISTRATION):
The contractor shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local business
tax receipts. Each vendor submitting a Bid on this Request to Qualify shall
include a copy of the company’s local business tax/occupational license(s)
with the Bid response. For information specific to City of Sunny Isles Beach
local business tax/occupational licenses, please call Code Enforcement &
Licensing at (305) 792-1705. If the contractor is operating under a fictitious
name as defined in Section 865.059, Florida Statutes, proof of current
registration with the Florida Secretary of State shall be submitted with the
Bid. A business formed by an attorney actively licensed to practice law in
this state, by a person actively licensed by the Department of Business and
Professional Regulations or the Department of Health for the purpose of
practicing his or her licensed profession, or by any corporation,
partnership, or other commercial entity that is actively organized or
registered with the Department of State shall submit a copy of the current
licensing from the appropriate agency and/or proof of current active status
with the Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of obtaining
all necessary licenses, permits, inspections, and insurance required. The
Proposers shall be liable for any damages or loss to the City occasioned by
negligence of the Proposers (or their agent) or any person the Proposers
has designated in the completion of their contract as a result of the Bid.
Contractor shall be required to furnish a copy of all licenses, certificates of
competency or other licensor requirements necessary to practice their
profession as required by Florida State Statute, Miami-Dade County, and
City of Sunny Isles Beach Code. Contractors shall include current Miami-
Dade County Certificates of Competency. These documents shall be
furnished to the City along with the Bid response. Failure to furnish these
documents or to have required licensor will be grounds for rejecting the
Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has been
obtained from an insurance company authorized to do business in the
State of Florida or otherwise secured in a manner satisfactory to the City,
for those coverage types and amounts listed in this document, in an
amount equal to 100% of the requirements and shall be presented to the
City prior to issuance of any Contract(s) or Award(s) Document(s). The City
of Sunny Isles Beach shall be named as "additional insured" with respect
to this coverage. The required certificates of insurance shall not only name
the types of policies provided, but shall also refer specifically to this Bid
and section. At the time of Bid submission the Proposers must submit
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 6
certificates of insurance as outlined in the General Conditions section. All
required insurances shall name the City of Sunny Isles Beach as additional
insured and such insurance shall be issued by companies authorized to
issue insurance in the State of Florida. It shall be the responsibility of the
Proposers and insurer to notify the City Manager of the City of Sunny Isles
Beach of cancellation, lapse, or material modification of any insurance
policies insuring the Proposers, which relate to the activities of such
vendor and the City of Sunny Isles Beach. Such notification shall be in
writing, and shall be submitted to the City finance support service director
thirty (30) days prior to cancellation of such policies. This requirement
shall be reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding requirements
set forth herein will authorize the City Manager to implement a rescission
of the Bid award without further City Commission action. The Proposers
hereby holds the City harmless and agrees to indemnify City and covenants
not to sue the City by virtue of such rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance required by
this Bid without prior written consent of the City Manager. Any award
issued pursuant to the Request to Qualify and monies which may be due
hereunder are not assignable except with prior written approval of the City
Manager. Further, in the event that the majority ownership or control of
the Contractor changes hands subsequent to the award of this contract,
Contractor shall promptly notify City in writing (via United States Postal
Service – Certified Mail, Return Receipt Requested) of such change in
ownership or control at least thirty (30) days prior to such change and City
shall have the right to terminate the contract upon sixty (60) days written
notice, at City’s sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the City of
Sunny Isles Beach, it's officers, agents and employees from and against any
claims, demands or causes of action of whatsoever kind or nature arising
out of error, omission, negligent act, conduct, or misconduct of the
Contractor, their agents, servants or employees in the provision of goods
or the performance of services pursuant to this Bid and / or from any
procurement decision of the City including without limitation, awarding
the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject items
which are found upon examination, not to meet the specification
requirements. Upon written notification of rejection, items shall be
removed within (5) calendar days by the vendor at their own expense and
redelivered at their expense. Rejected goods left longer than thirty (30)
calendar days will be regarded as abandoned and the City shall have the
right to dispose of them as its own property. Rejection for non-
conformance or failure to meet delivery schedules may result in the
Contractor being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach may
procure the articles or services from other sources and hold the Proposers
responsible for any excess costs occasioned or incurred thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor cannot provide
an item(s) or service(s) in a timely manner as requested, to seek other
sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated which
shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as being
fully complete in accordance with the
Contract Documents subject to waiver of
claims.
Agreement: The written Agreement between the City
and the Contractor covering the Work to be
performed, which includes the Contract
Documents.
Addenda: Written or graphic instruments issued prior
to the Bid Opening which modify or interpret
the Contract Documents, Drawings and
Specifications, by addition, deletions,
clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer of the Proposers submitted on the
prescribed form setting forth the prices for
the Work to be performed.
Proposers: Any person, firm or corporation submitting a
Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Contractor and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Contractor signed by
the City authorizing an addition, deletion or
revision in the Work, or an adjustment in the
Contract Price or the Contract Time issued
after execution of the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida 33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Contractor's Bid,
the Bonds, the Notice of Award, the
Agreement between the City and Contractor
as well as any addenda thereto, these
General Conditions, Special Conditions, the
Technical Specifications, Drawings and
Modifications, Notice to Proceed, Request to
Qualify, Insurance Certificates, Change
Orders and Acknowledgment of
Conformance with the City of Sunny Isles
Beach.
Contract Price: The total monies payable to the Contractor
under the Contract Documents.
Contract Time: The number of calendar days stated in the
Agreement for the completion of the Work.
Contracting Officer: The individual who is authorized to sign the
contract documents on behalf of the City’s
governing body.
Contractor: The person, firm or corporation with whom
the City has executed this Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in the
Work.
Modification: Modification means any one of the
following: (a) a written amendment of the
Contract Documents signed by both parties,
(b) a Change Order, (c) a written clarification
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 7
or interpretation if issued by the City, or (d)
a written order for minor change or
alteration in the Work issued by the City. A
modification may only be issued after
execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Proposers stating that upon
compliance with the conditions precedent to
be fulfilled by him within the time specified,
City will execute and deliver the Agreement
to him.
Samples: Physical examples which illustrate materials,
equipment or workmanship and establish
standards by which the Work will be judged.
Specifications: Those portions of the Contract Documents
consisting of written technical descriptions
of materials, equipment, construction
systems, standards and workmanship as
applied to the Work.
Statement of Services: The form furnished by the City which is to be
used by the Contractor in requesting
progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special design,
but who does not perform labor at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the successful
completion of the Project assigned to or
undertaken by Contractor under the
Contract Documents, including all labor,
materials, equipment and other incidentals,
and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall mean
and include all written notices, demands,
instructions, claims, approvals and
disapproval’s required to obtain compliance
with Contract requirements. Written notice
shall be deemed to have been duly served if
delivered in person to the individual or to a
member of the firm or to an officer of the
corporation for whom it is intended, or to an
authorized representative or such individual,
firm, or corporation, or if delivered at or sent
by registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in writing,
any notice to or demand upon the City under
this Contract shall be delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole discretion.
Bids shall be awarded by the City after the City performs all necessary
searches, inquiries, exploration, and analysis of the Bids. The Bid shall be
awarded to the lowest responsible and responsive proposer whose Bid
best serves the interests of and represents the best value to the City in
conformity with the criteria set forth in Section 62-8 of the City Code. No
Notice of Award will be given until the City has concluded any
investigation(s) as they deem necessary to establish the Proposer’s
capability to perform the Services as described in this RFP, ITB, RFP, RTQ
or ITQ, as substantiated by the required professional experience, client
references, technical knowledge and qualifications; and sufficient labor
and equipment to comply with the City’s established standards, as well as
the financial capability of the Proposer to perform the Work in accordance
with the Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any Proposers
on the basis of these queries and investigations and who does not meet
the City’s satisfaction, even though the firm may be the lowest dollars and
cents Bid. In analyzing Bids, the City will also take into consideration client
references, past work experience and work product, proven ability to
satisfactorily perform. If the Contract is awarded, the City will issue the
Notice of Award and give the successful Proposers a Contract for execution
within ninety (90) days after opening of Bids. The City specifically reserves
the right to award the contract to a proposer who is not necessarily the
lowest dollars and cents proposers on the basis of the results of these
queries and investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond, the
Certificates of Insurance and such other Documents as required by the
Contract Documents shall be executed and delivered by Contractor to the
City within ten (10) calendar days of receipt of the Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws, ordinances,
rules and regulations applicable to the Work. If the Contractor observes
that the Specifications are at variance therewith, they will give the City
prompt written notice thereof, and any necessary changes shall be
adjusted by an appropriate modification. If the Contractor performs any
Work knowing it to be contrary to such laws, ordinances, rules and
regulations, and without such notice to the City, they will bear all costs
arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by the State
and/or Federal Government. Florida Sales Tax Exemption No. 23-00-
477131-54C appears on each purchase order. Exemption certificates are
available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00) and
other valuable consideration, the Contractor shall defend, indemnify and
hold harmless the City, its officers, agents and employees, from or on
account of any injuries or damages, received or sustained by any person or
persons during or on account of any operations connected with the Work
described in the Contract Documents, or by or in consequence of any
negligence in connection with the same; or by use of any improper
materials or by or on account of any act or omission of the said Contractor
or his Sub-Contractor, agents, servants or employees. The Contractor will
defend, indemnify and hold harmless the City and their agents or
employees from and against all claims, damages, losses and expenses
including attorneys' fees arising out of or resulting from the performance
of the Work, provided that any such claim damage, loss or expense (a) is
attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property (other than Work itself) including the loss
of use resulting wherefrom and (b) is caused in whole or in part by any
negligent act or omission of the Contractor, Sub-Contractor, anyone
directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, regardless of whether or not it is caused by a
party indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this Work,
then in lieu of the above provisions of this section the parties agree that
Contractor shall indemnify, defend and hold harmless the City, their
officers and employees, to the fullest extent authorized by Sec. 725.06 (2)
F.S., which statutory provisions shall be deemed to be incorporated herein
by reference as if fully set forth herein. In the event that any action or
proceeding is brought against City by reason of any such claim or demand,
Contractor, upon written notice from City shall defend such action or
proceeding by counsel satisfactory to City. The indemnification provided
above shall obligate Contractor to defend at its own expense or to provide
for such defense, at City’s option, any and all claims of liability and all suits
and actions of every name and description that may be brought against
City, excluding only those which allege that the injuries arose out of the
sole negligence of City, which may result from the operations and activities
under this Contract whether the Work be performed by Contractor, its
Sub-Contractors, or by anyone directly or indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 8
1.37 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they make a
general assignment for the benefit of their creditors, or if a trustee or
receiver is appointed for the Contractor or for any of their property, or if
they file a petition to take advantage of any debtor’s act, or to reorganize
under bankruptcy or similar laws, or if they repeatedly fails to supply
sufficient skilled workmen or suitable materials or equipment, or if they
repeatedly fail to make prompt payments to Sub-Contractors or for labor,
materials or equipment or they disregard laws, ordinances, rules,
regulations or orders of any public body having jurisdiction, or if they
disregard the authority of the City, of if they otherwise violate any
provision of, the Contract Documents, then the City may, without
prejudice to any other right or remedy and after giving the Contractor and
the surety ten (10) days written notice, terminate the services of the
Contractor and take possession of the Project and of all materials,
equipment, tools, construction equipment and machinery thereon owned
by the Contractor, and finish the Work by whatever method they may
deem expedient. In such case the Contractor shall not be entitled to
receive any further payment until the Work is finished. If the unpaid
balance of the Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional professional
services, such excess shall be paid to the Contractor. If such costs exceed
such unpaid balance, the Contractor will pay the difference to the City.
Such costs incurred by the City will be determined by the City and
incorporated in a Change Order. If after termination of the Contractor
under this Section, it is determined by a court of competent jurisdiction for
any reason that the Contractor was not in default, the rights and
obligations of the City and the Contractor shall be the same as if the
termination had been issued pursuant to this document.
1.37.1 Where the Contractor’s services have been so terminated
by the City said termination shall not affect any rights of the
City against the Contractor then existing or which may
thereafter accrue. Any retention or payment of moneys by
the City due the Contractor will not release the Contractor
from liability.
1.37.2 Upon ten (10) days written notice to the Contractor, the
City may, without cause and without prejudice to any other
right or remedy, elect to terminate the Agreement. In such
case, the Contractor shall be paid for all Work executed and
accepted by the City as of the date of the termination. No
payment shall be made for profit for Work which has not
been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed to
have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of the
corporation for whom it is intended, or if delivered at or
sent by registered or certified mail, postage prepaid, to the
last business address known to them who gives the notice.
1.38.2 The Contract Documents shall remain the property of the
City. The Contractor shall have the right to keep one record
set of the Contract Documents upon completion of the
Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Contractor and those in the Special Conditions and the
rights and remedies available to the City, shall be in addition
to, and shall not be construed in any way as a limitation of,
any rights and remedies available by law, by special
guarantee or by other provisions of the Contract
Documents.
1.38.4 Should the City or the Contractor suffer injury or damage to
its person or property because of any error, omission, or act
of the other or of any of their employees or agents or others
for whose acts they are legally liable, claim shall be made in
writing to the other party within a reasonable time of the
first observance of such in jury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal Court
proceedings in respect to any action, proceeding, lawsuit or counterclaim
based upon the Contract Documents or the performance of the Work
there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by the
law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in Miami-
Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be
settled by arbitration in accordance with the procedures, rules and
regulations of the American Arbitration Association. The decision
rendered by the Arbitrator shall be final and binding upon the parties and
judgment upon the award rendered by the arbitrator may be entered in
any court having jurisdiction. Arbitration shall be held in Miami-Dade
County, Florida. All costs of arbitration and attorneys’ fees incurred by the
parties shall be paid by the non-prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of
arbitration and their respective attorneys’ fees as may be determined by
the court on confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business hours at
City’s expense, the books and records and accounts of Contractor which
relate in any way to the Project, and to any claim for additional
compensation made by Contractor, and to conduct an audit of the financial
and accounting records of Contractor which relate to the Project.
Contractor shall retain and make available to City all such books and
records and accounts, financial or otherwise, which relate to the Project
and to any claim for a period of three years following final completion of
the Project. During the Project and the three year period following final
completion of the Project, Contractor shall provide City access to its books
and records upon five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any person or
situation shall to any extent, be held invalid or unenforceable, the
remainder of the Contract, and the application of such provisions to
persons or situations other than those as to which it shall have been held
invalid or unenforceable shall not be affected thereby, and shall continue
in full force and effect, and be enforced to the fullest extent permitted by
law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the Contract. Services
provided by the Contractor shall be by employees of the Contractor and
subject to supervision by the Contractor, and not as officers, employees,
or agents of the City. Personnel policies, tax responsibilities, social security
and health insurance, employee benefits, purchasing policies and other
similar administrative procedures, applicable to services rendered under
the Contract shall be those of the Contract.
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 9
Section 2
Special Terms and Conditions
2.1 PURPOSE OF RTQ:
Through this Request to Qualify (“RTQ”), the City of Sunny Isles Beach (“the City”) is seeking to establish a
pool of pre-qualified vendors that are capable to permit, design, manufacture, install and/or repair canopies
and awnings citywide- on an as needed basis. Contractor shall provide all labor, materials, and related items
necessary to design, furnish, install or remove awning systems.
Entry into the pre-qualification pool is not a contract between the City of Sunny Isles Beach and any member
of the pool, but rather is an acknowledgment that the pool member satisfies the pre-qualification criteria
set forth below. Pre-qualified vendors will be invited to participate in future spot market competitions. The
pool shall remain open for the term of the RTQ, enabling vendors to qualify at any time after the initial RTQ
opening date.
In the event of a hurricane or disaster, certain job orders may be funded Federal Emergency Management
Agency (FEMA). Therefore, the awarded Vendors shall comply with the Federal Requirements more
particularly set forth in Section 2.7.
Vendors in the Pool will be invited to participate in spot market competitions, as needed. The spot market
competition will be in the form of an Invitation to Quote or Work Order Proposal Request that will include
the specific goods and/or services required. To participate in the pool for future job order competitions,
the vendor must select which Group they are applying for:
Group A - Furnish, Repair, Replace, and Install Canopies
Group B - Furnish, Repair, Replace, and Install Awnings
2.2 TERM
The pre-qualification pool will begin upon the fully executed contract following by the City Commission, or
designee, unless otherwise stipulated in the Notice of Qualification Letter. This is contingent upon the
completion and submittal of all required RTQ documents. The pre-qualification pool shall expire on the last
day of the last month of the five (5) year period. During the term of the RTQ the City reserves the right to
add and/or delete pre-qualified vendors.
2.3 DEFINITIONS
Invitation to Quote (ITQ) – Shall refer to the solicitation of quotes from the Pool for specific goods and/or
services; and awarded based on lowest price, or other quantifiable criteria.
Prequalified Pool of Vendors (Pool) – Shall refer to business entities/individuals determined by the City as
meeting the minimum standards of business, competence, financial ability, and/or product quality or
placement in the Pool, and which may submit a quote or proposal, at the time of need.
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 10
Vendor – Shall refer to a business entity/individual responding to this RTQ
Submittal – Shall refer to all information, attachments and forms submitted in response to this RTQ.
Work Order Proposal Request (WOPR) – Shall refer to the solicitation of offers from the Prequalified Pool
of Vendors for specific goods and/or services; and evaluated and awarded based on best value.
2.4 MINIMUM QUALIFICATION CRITERIA
This RTQ contains Minimum Qualification Requirements (MQRs) which the Vendor must
meet for the Vendor to be considered responsive. Vendors must meet the following minimum
qualifications at the time of submittal:
The qualifications are as follows:
A. Vendor shall have a minimum of three (3) years’ experience in providing awning
services to commercial clients.
B. Vendors must provide three (3) references for which similar scope have been
performed within the last three (3) years.
C. Vendor(s) shall hold one of the following licenses: Miami-Dade County Canvas Awning
Contractor; Metal Awning and Storm Shutters Contractor; Miscellaneous Metals
Contractor; General Contractor; Building Contractor or State of Florida Specialty
Structure. A copy of the license shall be provided with the Submittal.
All requested documentation and/or information shall be provided in the sealed submittal to confirm that
the Proposer has satisfied the qualifications criteria in order to be properly evaluated as listed herein.
Proposers failing to meet these requirements shall be deemed non-responsive.
2.5 LIQUIDATED DAMAGES
Failure to complete an awarded project, in accordance with the a work order and to the satisfaction of the
City within the time stated therein, shall result in liquidated damages being assessed. The Awarded Vendors
shall be subject to an assessment of liquidated damages in the amount of $100.00 minimum, for each and
every calendar day the work remains incomplete as compensation due to the City for loss of use and for
additional costs incurred by the City due to such non-completion of the work. The City shall have the right
to deduct said liquidated damages from any amount due or that may become due to the Awarded Vendor(s)
under this agreement or to invoice the Awarded Vendor(s) for such damages if the costs incurred exceed
the amount due to the Awarded Vendor(s).
2.6 PRICE
The cost an awarded project shall remain fixed and firm at the original price quoted to the City through the
Invitation to Quote or Work Order Proposal Request process. The prices quoted shall be inclusive of all
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 11
costs, fees, materials, labor, and transportation necessary to pick up, deliver, and produce a finished
product in providing these services and supplies. No changes or additions shall be allowed without prior
written consent from the user department.
2.7 FEDERAL REQUIREMENTS
The services and work may be funded in part by federal grant funds. If awarded, Vendor agrees that
it shall abide by and adhere to any and all Federal Requirements, including, but not limited to those
set forth in Exhibit “B” entitled “FEDERAL REQUIREMENTS” included in this solicitation.
Each Vendor must submit proof of good standing in its registration through the Federal System of
Award Management, and provide a copy of such within the Submittal.
2.8 INSURANCE
Comprehensive General Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence
combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded
on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without
restrictive endorsements, as filed by the Insurance Services Office, and must include:
o Premises and Operation
o Workers Compensation (Statutory)
o Independent Contractors
o Products and/or Completed Operations Hazard
o Broad Form Property Damage
o Broad Form Contractual Coverage applicable to this specific Contract
o Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum
limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability.
o Professional Liability (Errors and Omissions)
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
o Owned Vehicles;
o Hired and Non-Owned Vehicles;
o Employers’ Non-Ownership.
Before starting the Work, the Contractor will file and make sure that all certificates of insurance
required by this document and by the Contract are in the City’s possession. These certificates shall
contain a provision that the coverage afforded under the policies will not be canceled or materially
changed until at least thirty (30) days prior written notice has been given to the City by certified
mail. The City shall be named as an additional insured on the above-referenced policies.
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 12
The Contractor agrees that if any part of the Work under the Contract is sublet, they will require
the Sub-Contractor(s) to carry insurance as required, and that they will require the Sub-
Contractor(s) to furnish to them insurance certificates similar to those required by the City in this
section.
2.8.1 Cancellation and Re-Insurance:
If any insurance should be canceled or changed by the insurance company or should any insurance expire
during the period of this contract, the Contractor shall be responsible for securing other acceptable
insurance to provide the coverage specified in this section to maintain coverage during the life of this
Contract. All deductibles must be declared by the Contractor and must be approved by the City. At the
option of the City, either the Contractor shall eliminate or reduce such deductible or the Contractor shall
procure a Bond, in a form satisfactory to the City, covering the same.
2.9 METHOD OF PAYMENT: INVOICES
The City of Sunny Isles Beach shall provide payments for products delivered by the Vendor. The Vendor
shall provide fully documented invoice to the requesting City Department(s) that requested the service
through a purchase or work order. In addition, the invoices shall identify critical, descriptive data. It shall
be understood that such invoices shall not be authorized for payment until such time as a City
representative has inspected and approved the product.
2.10 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE PROPOSER
Contractor shall furnish the following, including but not limited to, all labor, material, equipment, adequate
supervision, and coordination for satisfactory completion of services. When not specifically identified in the
technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose.
All material, workmanship, and equipment shall be subject to the inspection and approval of the City's
responsible staff.
2.11 WARRANTY
The Contractor warrants to the city that all materials and equipment furnished under this contract will be
new and that all work will be of good quality free from faults and defects and is in conformance with the
contract. All work not conforming to these requirements, including substitutions not properly approved
and authorized, may be considered defective. As required by the city, the Contractor shall furnish
satisfactory evidence as to the kind and quality of the materials and equipment; this may include shop
drawings, manufacturer’s cut-sheets and other descriptive materials which indicate conformance with the
requirements of the contract. Furnish shop drawings, manufacturer’s cut-sheets and other descriptive
materials without delaying the work and without any additional cost to the city. All work, equipment and
materials furnished as part of the contract shall be warranted for a minimum of one year. Warranty periods
shall begin at the date of final written acceptance of the work by the city. If any work, materials or
equipment is determined to not be in conformance with the contract requirements during this warranty
period, or is otherwise found to be defective, such items shall be corrected or replaced, at Contractor’s
expense.
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 13
It is the responsibility of the Contractor to repair any damages incurred in the area that is directly related
to the project. When damages occur, the City’s Project Manager is to be notified and shall inspect the
repairs upon completion.
2.12 FEDERAL, STATE AND LOCAL REGULATIONS
The successful Vendor shall comply with all federal, state and local ordinances, regulations, and rules as
well as any other laws that would apply to the proposed project. Any costs associated with regulatory
requirements shall be included in any resultant work order whether depicted specifically or not within the
body of the Submittal.
2.13 METHOD OF AWARD
The City intends to pre-qualify one or multiple Vendors for canopy and awning services. Award of a pre-
qualification contract does not guarantee any future work to be awarded. For a given project or task, the
City will conduct spot market competitions. The best suited Vendor as determined by the City, for a
particular task or Project will be selected. If an ITQ is issued, the project or task will be awarded based upon
the lowest price or other quantifiable criteria. If a Work Order Proposal Request is issued, the vendors will
be evaluated and awarded based on best value. In the event a Vendor is selected for a specific project
pursuant to a Work Order Proposal Request, the selected Vendor will be required to negotiate an
agreement based on the hourly rates. Depending on the type and dollar amount of the Project, City
Commission approval by resolution may be required.
2.14 PROPRIETARY RIGHTS
The Proposer hereby acknowledges and agrees that the City retains all rights, title and interests in and to
all materials, data, documentation and copies thereof furnished by the City to the Proposer hereunder or
furnished by the Proposer to the City and/or created by the Proposer for delivery to the City, even if
unfinished or in process, as a result of the Services the Proposer performs in connection with the
Agreement, including all copyright and other proprietary rights therein, which the Proposer as well as its
employees, agents, sub-Proposers and suppliers may use only in connection with the performance of
Services under the Agreement. The Proposer shall not, without the prior written consent of the City, use
such documentation on any other project in which the Proposer or its employees, agents, sub-Proposers or
suppliers are or may become engaged. Submission or distribution by the Proposer to meet official
regulatory requirements or for other purposes in connection with the performance of Services under the
Agreement shall not be construed as publication in derogation of the City's copyrights or other proprietary
rights.
2.15 POLYSTYRENE (STYROFOAM) ADMINISTRATIVE POLICY
The City of Sunny Isles Beach Sustainable Procurement Policy was approved by the City Commission during
the June 17, 2021 Commission Meeting via R2021-3208. The Policy is to preserve and enhance the health
and quality of the environment in Sunny Isles Beach by restricting the use of City funds by City employees,
contractors and/or vendors to purchase expanded polystyrene (plates, bowls, cups, containers, lids, trays,
coolers, ice chests, single-use plastic beverage straws and all similar articles) for use or sale on City property
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 14
or City facilities. Under the policy, City funds may not be expended to purchase Styrofoam food services
articles for use or sale in City facilities or on City property. This includes funds used by City employees or
used to pay City Contractors or vendors. Styrofoam food service articles will no longer be permitted to be
sold or used in City facilities or on City properties by contractors or vendors that are paid with City funds. A
violation of this section shall be deemed a default under the terms of the City contract, lease or concession
agreement and is grounds for revocation of a special event permit. Click here to access more information
on the City’s ECOMMITTED campaign.
2.16 PUBLIC RECORDS
IF THE SUCCESSFUL PROPOSER HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE SUCCESSFUL PROPOSER’S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS
AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT CITY OF SUNNY ISLES BEACH 18070 COLLINS
AVENUE, SUNNY ISLES BEACH, FL 33160. THE CITY CLERK’S
OFFICE MAY BE CONTACTED BY PHONE AT (305) 792-1703
OR VIA EMAIL AT MBetancur@sibfl.net.
END OF SECTION
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 15
Section 3
Scope of Services / Technical Specifications
3.1 SCOPE OF SERVICES
The Vendor agrees to perform contracted services in a professional and workmanlike manner and
in compliance with all applicable laws, ordinances, rules, regulations, and permits. Only the
highest quality workmanship shall be acceptable. Services, equipment and workmanship not
conforming to the agreement or meeting the approval of the city may be rejected. Replacements
and/or rework, as required, shall be accomplished on a timely basis at no additional cost to the
City.
Vendor(s) shall assign a competent company representative who can be contacted Monday
through Friday from 8:00 a.m. to 5:00 p.m. (local time) for quotations and site-visits. Vendor(s)
are required to provide their representative(s) name, phone number, and e-mail address. For all
work performed during business hours, the contractor shall provide all necessary barricades,
signs, or other safety equipment for work areas as necessary as to avoid any unnecessary
disruption or accidents. Prior scheduling of areas to undergo construction shall be coordinated
with the project manager prior to commencement of work.
If an engineer is required for the project, the awarded Contractor must ensure the engineering
firm is licensed under State of Florida Engineering license under Florida Statute 471 issued by
the State of Florida Department of Business and Professional Regulations.
3.2 INVITATION TO QUOTE AND WORK ORDER PROPOSAL REQUESTS
Invitations to Quote will include a detailed scope of work and may require a mandatory site-
visit. Note that the scope of work listed below is a general scope of work intended to describe
typical work order:
• Removal of existing awnings, disposal of old cover, cleaning of existing frame, removal of
dirt and grime build up on storefront beneath old awning.
• Fabrication of new cover of awning (acrylic canvas) and fastening to existing frame.
• Awnings specifications will be provided per individual work order. Typical awning types
may include but are not limited to convex and triangle styles, varying widths, projections,
and drops.
• Sign specifications will be provided per individual work order. Cost schedule provides
approximate dimensions as example work order components.
• Contractor shall provide all labor, materials, and equipment necessary to perform the
work required.
• Designs and permits shall be obtained by the awarded contractor.
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 16
END OF SECTION
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 17
Section 4
Evaluation Process
4.1 Review of Proposals for Responsiveness
The purpose of the Vendor’s proposal is to demonstrate the qualifications, competence and
capacity of the Vendors seeking to undertake the referenced project herein in conformity with the
requirements of this Request to Qualify. The proposal should demonstrate the qualifications of the
Vendor and of the particular staff to be assigned to this engagement.
Each proposal will be reviewed to determine if the proposal is responsive to the submission
requirements outlined in the solicitation. A responsive proposal is one which follows the
requirements of this solicitation: that includes all documentation, submitted in the format outlined
in this solicitation, of timely submission, and has the appropriate signatures as required on each
document. Failure to comply with these requirements may result in the proposal being deemed
non-responsive.
The Evaluation Committee shall review and evaluate the proposal(s) received in response to this
solicitation. The Evaluation Committee will be responsible for selecting the most qualified Vendor
to contract with for the services described in this solicitation. The weighted scoring criteria
contained below in this solicitation, shall be the basis of selection.
4.2 Evaluation Criteria
Proposals will be evaluated on the criteria listed below.
EVALUATION CRITERIA MAXIMUM
POTENTIAL POINTS
1. VENDOR QUALIFICATIONS AND RELEVANT EXPERIENCE:
• Indicate the Vendor’s number of years of experience in
providing the required services. The proposal must
demonstrate the qualifications and experience of the
Vendor.
• Specify what unique circumstances sets the Vendor
apart from others who perform the same or similar
services.
• Provide resumes of key management personnel and
support staff, including education, experience, and any
other pertinent information for each member to be
assigned to this project.
• Licenses and certifications held by the Vendor.
40
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 18
2. PAST PERFORMANCE (REFERENCES):
Provide three (3) references of similar engagements, scope of
work and complexity that have been completed by your
company within the last three (3) years which demonstrate the
experience of the company and team that will be assigned to
provide the services as required by this RTQ.
25
3. APPROACH TO THE PROJECT:
• Staffing and turnaround time/availability.
Respondent(s) shall have adequate and sufficient work
force to meet the specified job. Vendor’s Capacity to
effectively deliver service, including turnaround time.
• Vendor must demonstrate in their Submittal the
approach to the services required in this RTQ,
including, but not limited to, staffing, proposed
schedules, performance benchmarks and plans,
marketing and advertisement strategy.
• Warranty of fabrics
35
TOTAL POINTS 100
END OF SECTION
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 19
Section 5
Proposal Format
5.1 FORMAT
Proposers must submit (1) original and four (4) copies of the proposal and one (1) USB. The original Proposal
must contain an original signature. Be sure that the individual signing the Proposal is authorized to commit
the Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the name
of the Proposer, the RTQ number, and the page number. The City reserves the right to request additional
data or material to support Proposals. All material submitted in response to the RTQ will become the
property of the City.
Proposer must provide all MQRs as requested, in addition to the information requested
below.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format:
1. Company Information
In response to this Proposal, all Proposers must provide the following:
• Name of Agency/Company (including any "Doing Business As" names)
• Company Locations
• Internet Web Site Address (if any)
• Details of Entity Business Structure (Corporation, Partnership, LLC)
• Date Founded
• Office address and telephone number, phone number and email address of
main contact, including resume.
• List of any outstanding litigation that would threaten the viability of the Vendor
or the performance of this contract
• Proof of insurance
• Indicate which group your Vendor is applying for- Group A and/or Group B
2. Qualifications
Proposer’s relevant experience, qualifications and past performance
An explanation of why the Proposer is the best qualified to perform the contract and
demonstrate its qualifications including an item-by-item disclosure outlining how the
Proposer meets or exceeds the requirements of this RTQ.
Indicate which one of the following licenses your company holds
3. Staffing
Relevant experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors.
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 20
The size and experience of the company staff pool from which staff assigned to these
services can be drawn.
The names and credentials of the employees in the area responsible for this account
and their function in the company.
The name and credentials of the person who will be responsible for the coordination of
work.
Experience and qualifications of staff and satisfactory record of performance of staff.
4. Approach / Methodology
Proposers approach methodology to providing the services requested in this solicitation
Suitability of the methodologies and approaches used in achieving tasks.
Overall organization to completing the project.
Ability to meet desired timelines and deadlines listed in section 3.1.
Service delivery approach and contingency plans in the event of emergency or disaster.
An explanation of the proposer’s approach for quality assurance.
5. Contract Forms
All completed contract forms
6. Exceptions
Vendor must list any exceptions taken to the terms and condition in this RTQ.
END OF SECTION
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 21
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
REQUEST TO QUALIFY
SECTION 6
BID SUBMITTAL FORMS
OPENING: 11:00 A.M.
WEDNESDAY, NOVEMBER 2, 2022
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all
taxes. Tax Exemption Certificate furnished upon request.
Issued by: CITY OF SUNNY ISLES BEACH Date issued:
10/12/2022
This Bid Submittal Consists of
Pages 31+
Sealed submittals are subject to the Terms and Conditions of this Request to Qualify and the accompanying
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by
reference in the Submittal, will be received at the office of the City Clerk at the address shown above until the above
stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the
accompanying Bid Submittal Requirement.
RTQ 22-10-01
CANOPY AND AWNING SERVICES- AS NEEDED
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution of the
contract by the successful bidder and City of Sunny Isles Beach
Purchasing Manager: Vendor Name:
Genesis Cuevas
________________________________________ Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 24 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON-RESPONSIVE
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 22
SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
VENDOR NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 23
SUBMITTAL FORM
Bid Title: CANOPY AND AWNING SERVICES- AS NEEDED
The undersigned Vendor proposes and agrees, if this submittal is accepted, to enter into an agreement with The City
of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract Documents for the
Contract Price and within the Contract Time indicated in a resulting work order or purchase order, and in accordance
with the other terms and conditions of the Contract Documents.
The Vendor accepts all of the terms and conditions of the Advertisement or Request to Qualify and Instructions to
Proposers. This Submittal will remain subject to acceptance for 90 days after the day of Submittal opening. The
Vendor agrees to sign and submit the Agreement with other documents required by the Bidding Requirements
within ten days after the date of the City’s Notice of Award.
In submitting this Submittal, the Vendor represents, as more fully set forth in the Agreement, that:
The Vendor has familiarized himself/herself with the nature and extent of the Contract
Documents, Work, locality, and all local conditions and Law and Regulations that in any
manner may affect cost, progress, performance, or furnishing of the Work.
The Vendor has studied carefully all specifications and requirements.
The Vendor has given the City written notice of all conflicts, errors, discrepancies that it
has discovered in the Contract Documents and the written resolution thereof by City is
acceptable to the Proposer.
This Submittal is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or
rules of any group, association, organization, or corporation; the Proposer has not directly
or indirectly induced or solicited any other Proposers to submit a false or sham Bid; the
Proposer has not solicited or induced any person, firm or corporation to refrain from
Bidding; and Proposer has not sought by collusion to obtain for itself any advantage over
any other Proposers or over the City.
The City and the successful Vendor will establish completion times for each individual Work Item and the successful
Vendor agrees that the work will be completed within the time frames agreed upon and stipulated in the individual
Purchase Orders and/or Notice to Proceed.
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 24
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the vendor agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF VENDOR TO BE BOUND BY THE TERMS
OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED
REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE
DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS
THE PROPOSER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 25
EXHIBIT A
AWNINGS THROUGHOUT THE CITY
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 26
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 27
HERITAGE PARK - 19200 Collins Ave
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 28
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 29
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 30
FORMER TONY ROMAS – 18050 COLLINS AVENUE
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 31
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 32
TOWN CENTER PARK - 17200 Collins Avenue
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 33
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 34
EXHIBIT B
City of Sunny Isles Beach |Request to Qualify No. 22-10-01 35
AFFIDAVITS