HomeMy WebLinkAboutReso 2022-3431RESOLUTION NO. 2022 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING CHANGE ORDER NO. 5 TO THE AGREEMENT WITH THE
STOUT GROUP, INC. FOR THE CONSTRUCTION OF THE GOLDEN SHORES UTILITY
UNDERGROUNDING PROJECT, IN A TOTAL AMOUNT NOT TO EXCEED TWO
HUNDRED EIGHTY-FOUR THOUSAND TWO HUNDRED SIXTY-FIVE DOLLARS AND
NINETY-EIGHT CENTS ($284,265.98), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach ("City") issued and advertised Invitation to Bid
No. 20-08-01 ("Bid") for professional construction services for the Golden Shores Utility
Undergrounding Project and received five (5) bids; and
WHEREAS, following an evaluation of the bids, it was determined that The Stout Group,
Inc. ("Contractor") was the lowest responsible and responsive bidder; and
WHEREAS, on October 211t, 2021, via Resolution No. 2021-3257, the City Commission
awarded the Bid to, and authorized the City Manager to negotiate and enter into an Agreement
with, the Contractor; and
WHEREAS, the City Manager negotiated an Agreement with the Contract in an amount
not to exceed $5,858,477.87, which includes a contingency in the amount of $375,000.00; and
WHEREAS, on May 19th, 2022, via Resolution No. 2022-3345, the City Commission
approved Change Order No. 1 to cover the increase in material costs as a result of increases to
production and delivery of construction materials, in an amount not to exceed $135,150.30;
and
WHEREAS, on July 21St, 2022, via Resolution No. 2022-3378, the City Commission
approved Change Order No. 2 for the installation of conduits and connections to private
meters, in an amount not to exceed $803,000.00; and
WHEREAS, via the same Resolution No. 2022-3378, the City Commission also approved
Change Order No. 3 for the installation of remaining decorative streetlighting, including poles,
luminaries, foundations, and electrical equipment, as well as providing as -built documentation
for the final streetlighting and miscellaneous utility conduit installation, in an amount not to
exceed $152,735.63; and
WHEREAS, on October 20th, 2022, via Resolution No. 2022-3425, the City Commission
approved Change Order No. 4 for the addition of new catch basins, manholes, and drainage
piping, in an amount not to exceed $304,802.52, utilizing pricing from the FDOT - Miscellaneous
Drainage Improvement Contract (E61-97); and
R2022 CO 5 w Stout Group for Golden Shores Undergrounding Page 1 of 3
WHEREAS, the Contractor has submitted Change Order No. 5 for unforeseen conditions
relating to the depth of existing asphalt paving that requires removal, as well as for additional
costs incurred related to the project construction trailer, and additional improvements to the
storm sewer system, in an amount not to exceed $284,265.98; and
WHEREAS, the City Commission wishes to approve Change Order No. 5 to the
Agreement with The Stout Group, Inc. for the Construction of the Golden Shores Utility
Undergrounding Project, in an amount not to exceed Two Hundred Eighty -Four Thousand Two
Hundred Sixty -Five Dollars and Ninety -Eight Cents ($284,265.98), bringing the total contract
amount not to exceed Seven Million Five Hundred Thirty -Eight Thousand Four Hundred Thirty -
Two Dollars and Thirty Cents ($7,538,432.30), attached hereto as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Change Order No. 5. The City Commission hereby approves Change
Order No. 5 to the Agreement with The Stout Group, Inc. for the Construction of the Golden
Shores Utility Undergrounding Project, in an amount not to exceed Two Hundred Eighty -Four
Thousand Two Hundred Sixty -Five Dollars and Ninety -Eight Cents ($284,265.98), bringing the
total contract amount not to exceed Seven Million Five Hundred Thirty -Eight Thousand Four
Hundred Thirty -Two Dollars and Thirty Cents ($7,538,432.30), attached hereto as Exhibit "A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3.
ATTEST:
Maurlcio
Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 17th day of November 2022.
Dana Robin Goldman, Mayor
APPROVED AS TO FORM
AND LE L SUFFICIENCY:
ncui, CMC, City Clerk Edward A. Dion, City Attorney
Moved by' Na4eS,ejz,Q-n Yk�5&_�Seconclecl byj4WIS_562kdtf� Z&A
R2022 CO 5 w Stout Group for Golden Shores Undergrounding Page 2 of 3
Vote:
Mayor Goldman
(Yes)
(No)
Vice Mayor Viscarra
Commissioner Joseph
— y- (Yes)
J
(No)
(Yes)
(No)
Commissioner Lama
(Yes)
(No)
Commissioner Stuyvesant
(Yes)
(No)
R2022 CO 5 w Stout Group for Golden Shores Undergrounding Page 3 of 3
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CITY OF
SUNNY ISLES BEACH
CONTRACT
Change Order
Change Order Number: 5 DATE: October 31,2022
PROJECT:
ITB NUMBER: 21-08-01 Utility Undergrounding
For
RESOLUTION NUMBER: 2021-3279 Golden Shores
ORIGINAL DOLLAR CONTRACT AMOUNT:
$5,858,477.87
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS:
$1,395,688.45
CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER:
$7,254,166.32
DOLLAR AMOUNT OF THIS CHANGE ORDER:
$284,265.98
NEW DOLLAR CONTRACT AMOUNT:
$7,538,432.30
ORIGINAL CONTRACT COMPLETION DATE
July 19,2023
TOTAL OF PREVIOUS CHANGE ORDER DAYS:
0
AMOUNT OF DAYS PER THIS CHANGE ORDER:
0
NEW CONTRACT COMPLETION DATE:
July 19,2023
DESCRIPTION OF SCOPE OR WORK CHANGES:
Golden Shores storm drainage requires additional storm drainage improvements on North Bay Dr and 190th St. Existing
asphalt material exceeding 12' in thickness has been encountered throughout the project. Unforeseen WASA sanitary
sewers have been discovered during excavation requiring repair. Construction trailer cost was excluded from bid due to
another contractor providing, responsibility now shifts to Stout Group.
NOTE: Unless specifically stated clearly elsewhere on this page, this contract amendment does NOT include an extension of
time or grant any additional general conditions amounts. The City and the Contractor agree that the contract time adjustment
and sum agreed to in this document constitute a full and complete settlement of the matters set forth herein, including all
direct and indirect costs for equipment, manpower, materials, overhead, profit and delay relating to the issues set forth in
this document.
The Stout Group
Jose Sanchez
CONTRACTOR
Edward A. Dion
CITY ATTORNEY:
\y—
HPF Associates, Inc
PT Abbott
PROJECT MANAGER:
City of Sunny Isles Beach
45
CITY MANAGER:
A-p-cz-..,...,,,:troy.. t
TO:
VIA:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
Honorable Mayor and City Commissioners
Stan Morris, City Manager
Paul Abbott, City Consultant
November 17, 2022
Approval of Change Order No. 5 to the Agreement with The Stout Group fo
the Golden Shores Utility Undergrounding Project
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
Change Order No. 5 increases the overall contract amount by $284,265.98 due to unforeseen
conditions relating to the depth of existing asphalt paving that needed to be removed, additional costs
incurred for the project construction trailer and additional improvements to the storm sewer system
in the Golden Shores neighborhood.
The original contract documents anticipated the depth of the existing asphalt paving to be 4" in
thickness. Ongoing excavation activities have found the vast majority of the roadway to consist of a
minimum of 8" to a maximum of 14" of asphaltic concrete paving. The additional material removal
and disposal is being charged at the contractual unit price per cubic foot of volume.
The existing on site construction trailer was originally being provided and paid for by an alternate
contractor for the city while it was being shared by both contractors. The agreement with the
alternate contractor and the City has been terminated. The trailer is required for the ongoing
management of the Golden Shores undergounding project and will now be paid for solely by The Stoui
Group.
During the most recent storm event, significant flooding within the Golden Shores neighborhood was
encountered. The additional improvements contained in this Change Order will further improve the
Item Number: 10.6
12