HomeMy WebLinkAboutREQUEST TO QUALIFY # 22-12-01 CITYWIDE PRINTING SERVICES
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 1
Request to Qualify
Goods & Services
CITYWIDE PRINTING SERVICES
REQUEST TO QUALIFY NO. 22-12-01
RELEASE DATE: THURSDAY, DECEMBER 8, 2022
ALL QUESTIONS DUE:
All questions will be answered via addendum
posted to DemandStar.
NO LATER THAN DECEMBER 22, 2022 AT 5:00 PM IN
WRITING TO PURCHASING@SIBFL.NET.
DUE DATE FOR SUBMITTALS: NO LATER THAN MONDAY, JANUARY 9, 2023 BY
2:30 PM
SUBMIT SEALED SUBMITTALS TO:
Envelope must clearly provide your firm’s name,
phone # and contact information and must be
labeled with the RTQ # and name.
CITY OF SUNNY ISLES BEACH GOVERNMENT CENTER
OFFICE OF THE CITY CLERK
18070 COLLINS AVENUE, 4TH FLOOR
SUNNY ISLES BEACH, FLORIDA 33160
ONLINE SUBMITTALS ARE NOT ACCEPTED
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 2
TABLE OF CONTENTS PAGE NO.
TABLE OF CONTENTS 2
LEGAL ADVERTISEMENT/NOTICE TO BIDDER 3
INSTRUCTIONS TO BIDDER / GENERAL TERMS 4
SPECIAL TERMS & CONDITIONS 10
SCOPE OF WORK / TECHNICAL SPECIFICATIONS 17
EVALUATION PROCESS 20
SUBMITTAL FORMAT 21
BID SUBMITTAL FORM 24
AFFIDAVITS
NON-COLLUSIVE AFFIDAVIT
PUBLIC ENTITY CRIMES
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT
CONFLICT OF INTEREST STATEMENT
DISPUTE DISCLOSURE FORM
ANTI-KICKBACK AFFIDAVIT
ANTI-BOYCOTT CERTIFICATION
E-VERIFY AFFIDAVIT
EXHIBITS – CLICK HERE
ENVELOPE, BUDGET BOOK, BUSINESS CARDS SHUTTLE MAP, SIB ISLANDER AND
MORE
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 3
LEGAL ADVERTISEMENT
NOTICE TO FIRM
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as
specified.
CITYWIDE PRINTING SERVICES
Request to Qualify No. 22-12-01
The Bid Specifications for this Request to Qualify are available from DemandStar by calling (800) 711-1712 or by
accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of Sunny
Isles Beach – Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than DemandStar
or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete. Addenda will be
posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors who are listed
on the official list. The City may not accept incomplete Bids.
Sealed submittals will be received by the City Clerk no later than Monday, January 9, 2023 at 2:30 PM at the Sunny
Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. The
City is under no obligation to return Submittals. Responses will be publicly opened and firm names and bid totals are
read aloud at that time.
The envelope containing the sealed RTQ must be clearly marked:
CITYWIDE PRINTING SERVICES
RTQ No. 22-12-01
OPENING DATE AND TIME MONDAY, JANUARY 9, 2023 at 2:30 PM
The City reserves the right to reject any or all submittals, with or without cause, to waive technical errors and
informalities, and to accept the submittal determined to be in the best interest of the City. Potential and actual
proposers shall not solicit or otherwise communicate in any manner whatsoever, directly or indirectly, with the City
Council, City Manager, evaluation committee members, or City staff, other than Purchasing Division personnel,
regarding this RTQ from the time of the RTQ initial release through the award. All procurement solicitations, once
released to the public and until an award recommendation has been forwarded to the City Commission, by the City
manager are under the “Cone of Silence.” Interested firms must direct any calls, emails, questions, inquiries, etc.,
to Purchasing at purchasing@sibfl.net. Violation of the Cone of Silence by a particular proposer shall render the
award to said Proposer voidable by the City Commission.
All questions regarding this RTQ shall be directed in writing to Purchasing by DECEMBER 22, 2022 AT 5:00 PM.
Questions must be submitted via email to: Purchasing@sibfl.net.
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive
solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or
until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Mauricio Betancur, CMC, City Clerk,
City of Sunny Isles Beach
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY
ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL
CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIO0NS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RTQ SHALL PREVAIL OVER
ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required
need for clarification must be addressed to Purchasing at
Purchasing@sibfl.net by the date mentioned above.
Interpretations or clarifications considered necessary by the
City will be issued by addenda and posted/disseminated by
DemandStar (www.demandstar.com) to all parties listed on the
official plan holders’ list as having received the Bid documents.
Only questions answered by written addenda shall be binding.
Oral interpretations or clarifications shall be without legal
effect. No plea of ignorance or delay or required need of
additional information shall exempt a Proposers from
submitting their Bid on the required date and time as publicly
noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via internet lists of all plan holders for each Request for Proposal,
Request to Qualify, and Invitation to Bid. The information is available on-
line at www.demandstar.com or by calling the Office of the City Clerk at
(305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released, the
City will post and disseminate the addenda through DemandStar. For
those projects with separate plans, blue prints, or other materials that
cannot be accessed through the internet, the Office of the City Clerk will
make good faith effort to ensure that all registered proposers (those who
have been registered as receiving a Bid package) receive the documents.
It is the responsibility of the vendor prior to the submission of any Bid to
check the above website or contact the Office of the City Clerk at (305)
792-1703 to verify any addenda issued. The receipt of all addenda must
be acknowledged on the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid Conference or
Bid/RFP/RFP/RTQ opening because of a disability should call the Office of
the City Clerk at (305) 792-1703 at lease five (5) days prior to the Pre-Bid
Conference or Bid/RFP/RFP/RTQ opening. If you are hearing or speech
impaired, please contact the Office of the City Clerk by calling the City of
Sunny Isles Beach using the Florida Relay Service which can be reached at
1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133, Florida
statutes -"a person or affiliate who has been placed on the convicted
vendor list following a conviction for a public entity crime may not submit
a Bid on a contract to provide any goods or services to a public entity, may
not submit a Bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform work as a
Contractor, supplier, sub-Contractor, or consultant under a contract with
any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.107, for category
two for a period of 36 months from the date of being placed on the
convicted vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within this
document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque envelope
(with all items listed on the Bid checklist form and all other items required
within this Request toQualify must be executed) and submitted in a sealed
envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be typewritten or
printed with ink. All corrections made by the proposers prior to the
opening must be initialed and dated by the proposers. No changes or
corrections will be allowed after Bids are opened. Bids must contain an
original, manual signature of an authorized representative of the
company.
1.9 WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written request and shall forward
the withdrawal request via “Certified U.S. Mail – Return Receipt
Requested” prior to the Bid opening time. Negligence on the part of the
Proposers in preparing the Bid confers no right for the withdrawal of the
Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice to
Bidder. It is the responsibility of the proposers to insure that the Bid
reaches the Office of the City Clerk on or before the closing hour and date
stated on the Request to Qualify. After the Bid opening, the contents of
the Bid Form will be made public for the information of vendors and other
interested parties who may be present either in person or by
representative. Bids that are received after the Bid opening time will not
be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Proposers facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Proposers, the financial position, experience,
staffing, equipment, materials, references, and past history of service to
the City and/or with other units of state, and/or local governments in
Florida, or comparable private entities, will be taken into consideration in
the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City, it's
officials and employees harmless and covenant not to sue
the City, it's officials and employees in reference to their
decisions to reject, award, or not award a Bid, as applicable.
1.11.2 Cancellation: Failure on the part of the Proposers to comply
with the conditions, specifications, requirements, and
terms as determined by the City, shall be just cause for
cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact arises
under the Contract, other than termination for default or
convenience, the Contractor and the City department
responsible for the administration of the Contract shall
make a good faith effort to resolve the dispute. If the
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 5
dispute cannot be resolved by agreement, then the
department with the advice of the City Attorney shall
resolve the dispute and send a written copy of its decision
to the Contractor, which shall be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this Bid.
The vendor will have ten (10) calendar days after notification of the award
by the City to execute the Agreement and provide the required
Performance Bond.
The Proposers who has the Contract awarded to them and who fails to
execute the Agreement and furnish the Performance Bond and Insurance
Certificates within the specified time shall forfeit the Bid Security that
accompanied their Bid, and the Bid Security shall be retained as liquidated
damages by the City, and it is agreed that this sum is a fair estimate of the
amount of damages the City will sustain in case the Proposers fails to enter
into the Contract and furnish the Bonds as herein before provided. Bid
Security deposited in the form of a cashier’s check drawn on a local bank
in good standing shall be subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its obligations
under the agreement shall be subject to and contingent upon the
availability of funds lawfully expendable for the purposes of the agreement
for the current and any future periods provided for within the Bid
specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been received,
accepted, and properly invoiced as indicated in the contract and/or
purchase order. Invoices must bear the purchase order number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name, or
vendor catalog is mentioned whether or not followed by the words
"approved equal" it is for the purpose of establishing a grade or quality of
material only. Vendor may offer equals with appropriate identification,
samples, and/or specifications on such item(s). The City shall be the sole
judge concerning the merits of items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the property
of the seller until accepted to the satisfaction of the City. In the event
materials supplied to City are found to be defective or do not conform to
specifications, the City reserves the right to return the product(s) to the
seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the Proposers free
of charge to the City. Each individual sample must be labeled with the
Proposers name and manufacturer's brand name and delivered by them
within ten (10) calendar days of Proposers receipt of the “Notice to
Proceed”, unless schedule indicates a different time. If samples are
requested subsequent to the Bid opening, they should be delivered within
ten (10) calendar days of the request. The City will not be responsible for
returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting Contract or
Award. These quantities are for Bid purposes only and will be used for
tabulation and presentation of the Bid. The City reserves the right to
increase or decrease quantities as required, even significantly. The prices
offered herein and the percentage rate of discount applies to other
representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which would
necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery, it shall
be the responsibility of the successful Proposers to notify the City at once,
indicating in their letter the specific regulation which required an
alteration. The City of Sunny Isles Beach reserves the right to accept any
such alteration, including any price adjustments occasioned thereby, or to
cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposers warrants that the product(s) supplied to the City conforms
in all respects to the standards set forth in the occupational safety and
health act (OSHA) and its amendments. Bids must be accompanied by a
materials data safety sheet (MSDS) when applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-up and
compliance of all items under Warranty/Guaranty and complete all forms
for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposers warrants that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped or
ordered, as a result of this Bid. The seller agrees to indemnify City from
any and all liability, loss, or expense occasioned by any such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE REGISTRATION):
The contractor shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local business
tax receipts. Each vendor submitting a Bid on this Request to Qualify shall
include a copy of the company’s local business tax/occupational license(s)
with the Bid response. For information specific to City of Sunny Isles Beach
local business tax/occupational licenses, please call Code Enforcement &
Licensing at (305) 792-1705. If the contractor is operating under a fictitious
name as defined in Section 865.059, Florida Statutes, proof of current
registration with the Florida Secretary of State shall be submitted with the
Bid. A business formed by an attorney actively licensed to practice law in
this state, by a person actively licensed by the Department of Business and
Professional Regulations or the Department of Health for the purpose of
practicing his or her licensed profession, or by any corporation,
partnership, or other commercial entity that is actively organized or
registered with the Department of State shall submit a copy of the current
licensing from the appropriate agency and/or proof of current active status
with the Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of obtaining
all necessary licenses, permits, inspections, and insurance required. The
Proposers shall be liable for any damages or loss to the City occasioned by
negligence of the Proposers (or their agent) or any person the Proposers
has designated in the completion of their contract as a result of the Bid.
Contractor shall be required to furnish a copy of all licenses, certificates of
competency or other licensor requirements necessary to practice their
profession as required by Florida State Statute, Miami-Dade County, and
City of Sunny Isles Beach Code. Contractors shall include current Miami-
Dade County Certificates of Competency. These documents shall be
furnished to the City along with the Bid response. Failure to furnish these
documents or to have required licensor will be grounds for rejecting the
Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has been
obtained from an insurance company authorized to do business in the
State of Florida or otherwise secured in a manner satisfactory to the City,
for those coverage types and amounts listed in this document, in an
amount equal to 100% of the requirements and shall be presented to the
City prior to issuance of any Contract(s) or Award(s) Document(s). The City
of Sunny Isles Beach shall be named as "additional insured" with respect
to this coverage. The required certificates of insurance shall not only name
the types of policies provided, but shall also refer specifically to this Bid
and section. At the time of Bid submission the Proposers must submit
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 6
certificates of insurance as outlined in the General Conditions section. All
required insurances shall name the City of Sunny Isles Beach as additional
insured and such insurance shall be issued by companies authorized to
issue insurance in the State of Florida. It shall be the responsibility of the
Proposers and insurer to notify the City Manager of the City of Sunny Isles
Beach of cancellation, lapse, or material modification of any insurance
policies insuring the Proposers, which relate to the activities of such
vendor and the City of Sunny Isles Beach. Such notification shall be in
writing, and shall be submitted to the City finance support service director
thirty (30) days prior to cancellation of such policies. This requirement
shall be reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding requirements
set forth herein will authorize the City Manager to implement a rescission
of the Bid award without further City Commission action. The Proposers
hereby holds the City harmless and agrees to indemnify City and covenants
not to sue the City by virtue of such rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance required by
this Bid without prior written consent of the City Manager. Any award
issued pursuant to the Request to Qualify and monies which may be due
hereunder are not assignable except with prior written approval of the City
Manager. Further, in the event that the majority ownership or control of
the Contractor changes hands subsequent to the award of this contract,
Contractor shall promptly notify City in writing (via United States Postal
Service – Certified Mail, Return Receipt Requested) of such change in
ownership or control at least thirty (30) days prior to such change and City
shall have the right to terminate the contract upon sixty (60) days written
notice, at City’s sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the City of
Sunny Isles Beach, it's officers, agents and employees from and against any
claims, demands or causes of action of whatsoever kind or nature arising
out of error, omission, negligent act, conduct, or misconduct of the
Contractor, their agents, servants or employees in the provision of goods
or the performance of services pursuant to this Bid and / or from any
procurement decision of the City including without limitation, awarding
the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject items
which are found upon examination, not to meet the specification
requirements. Upon written notification of rejection, items shall be
removed within (5) calendar days by the vendor at their own expense and
redelivered at their expense. Rejected goods left longer than thirty (30)
calendar days will be regarded as abandoned and the City shall have the
right to dispose of them as its own property. Rejection for non-
conformance or failure to meet delivery schedules may result in the
Contractor being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach may
procure the articles or services from other sources and hold the Proposers
responsible for any excess costs occasioned or incurred thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor cannot provide
an item(s) or service(s) in a timely manner as requested, to seek other
sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated which
shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as being
fully complete in accordance with the
Contract Documents subject to waiver of
claims.
Agreement: The written Agreement between the City
and the Contractor covering the Work to be
performed, which includes the Contract
Documents.
Addenda: Written or graphic instruments issued prior
to the Bid Opening which modify or interpret
the Contract Documents, Drawings and
Specifications, by addition, deletions,
clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer of the Proposers submitted on the
prescribed form setting forth the prices for
the Work to be performed.
Bidder, Proposer or Vendor:Any person, firm or corporation submitting a
Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Contractor and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Contractor signed by
the City authorizing an addition, deletion or
revision in the Work, or an adjustment in the
Contract Price or the Contract Time issued
after execution of the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida 33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Contractor's Bid,
the Bonds, the Notice of Award, the
Agreement between the City and Contractor
as well as any addenda thereto, these
General Conditions, Special Conditions, the
Technical Specifications, Drawings and
Modifications, Notice to Proceed, Request to
Qualify, Insurance Certificates, Change
Orders and Acknowledgment of
Conformance with the City of Sunny Isles
Beach.
Contract Price: The total monies payable to the Contractor
under the Contract Documents.
Contract Time: The number of calendar days stated in the
Agreement for the completion of the Work.
Contracting Officer: The individual who is authorized to sign the
contract documents on behalf of the City’s
governing body.
Contractor: The person, firm or corporation with whom
the City has executed this Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in the
Work.
Modification: Modification means any one of the
following: (a) a written amendment of the
Contract Documents signed by both parties,
(b) a Change Order, (c) a written clarification
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 7
or interpretation if issued by the City, or (d)
a written order for minor change or
alteration in the Work issued by the City. A
modification may only be issued after
execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Proposers stating that upon
compliance with the conditions precedent to
be fulfilled by him within the time specified,
City will execute and deliver the Agreement
to him.
Samples: Physical examples which illustrate materials,
equipment or workmanship and establish
standards by which the Work will be judged.
Specifications: Those portions of the Contract Documents
consisting of written technical descriptions
of materials, equipment, construction
systems, standards and workmanship as
applied to the Work.
Statement of Services: The form furnished by the City which is to be
used by the Contractor in requesting
progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special design,
but who does not perform labor at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the successful
completion of the Project assigned to or
undertaken by Contractor under the
Contract Documents, including all labor,
materials, equipment and other incidentals,
and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall mean
and include all written notices, demands,
instructions, claims, approvals and
disapproval’s required to obtain compliance
with Contract requirements. Written notice
shall be deemed to have been duly served if
delivered in person to the individual or to a
member of the firm or to an officer of the
corporation for whom it is intended, or to an
authorized representative or such individual,
firm, or corporation, or if delivered at or sent
by registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in writing,
any notice to or demand upon the City under
this Contract shall be delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole discretion.
Bids shall be awarded by the City after the City performs all necessary
searches, inquiries, exploration, and analysis of the Bids. The Bid shall be
awarded to the lowest responsible and responsive proposer whose Bid
best serves the interests of and represents the best value to the City in
conformity with the criteria set forth in Section 62-8 of the City Code. No
Notice of Award will be given until the City has concluded any
investigation(s) as they deem necessary to establish the Proposer’s
capability to perform the Services as described in this RFP, ITB, RFP, RTQ
or ITQ, as substantiated by the required professional experience, client
references, technical knowledge and qualifications; and sufficient labor
and equipment to comply with the City’s established standards, as well as
the financial capability of the Proposer to perform the Work in accordance
with the Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any Proposers
on the basis of these queries and investigations and who does not meet
the City’s satisfaction, even though the firm may be the lowest dollars and
cents Bid. In analyzing Bids, the City will also take into consideration client
references, past work experience and work product, proven ability to
satisfactorily perform. If the Contract is awarded, the City will issue the
Notice of Award and give the successful Proposers a Contract for execution
within ninety (90) days after opening of Bids. The City specifically reserves
the right to award the contract to a proposer who is not necessarily the
lowest dollars and cents proposers on the basis of the results of these
queries and investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond, the
Certificates of Insurance and such other Documents as required by the
Contract Documents shall be executed and delivered by Contractor to the
City within ten (10) calendar days of receipt of the Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws, ordinances,
rules and regulations applicable to the Work. If the Contractor observes
that the Specifications are at variance therewith, they will give the City
prompt written notice thereof, and any necessary changes shall be
adjusted by an appropriate modification. If the Contractor performs any
Work knowing it to be contrary to such laws, ordinances, rules and
regulations, and without such notice to the City, they will bear all costs
arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by the State
and/or Federal Government. Florida Sales Tax Exemption No. 23-00-
477131-54C appears on each purchase order. Exemption certificates are
available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00) and
other valuable consideration, the Contractor shall defend, indemnify and
hold harmless the City, its officers, agents and employees, from or on
account of any injuries or damages, received or sustained by any person or
persons during or on account of any operations connected with the Work
described in the Contract Documents, or by or in consequence of any
negligence in connection with the same; or by use of any improper
materials or by or on account of any act or omission of the said Contractor
or his Sub-Contractor, agents, servants or employees. The Contractor will
defend, indemnify and hold harmless the City and their agents or
employees from and against all claims, damages, losses and expenses
including attorneys' fees arising out of or resulting from the performance
of the Work, provided that any such claim damage, loss or expense (a) is
attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property (other than Work itself) including the loss
of use resulting wherefrom and (b) is caused in whole or in part by any
negligent act or omission of the Contractor, Sub-Contractor, anyone
directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, regardless of whether or not it is caused by a
party indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this Work,
then in lieu of the above provisions of this section the parties agree that
Contractor shall indemnify, defend and hold harmless the City, their
officers and employees, to the fullest extent authorized by Sec. 725.06 (2)
F.S., which statutory provisions shall be deemed to be incorporated herein
by reference as if fully set forth herein. In the event that any action or
proceeding is brought against City by reason of any such claim or demand,
Contractor, upon written notice from City shall defend such action or
proceeding by counsel satisfactory to City. The indemnification provided
above shall obligate Contractor to defend at its own expense or to provide
for such defense, at City’s option, any and all claims of liability and all suits
and actions of every name and description that may be brought against
City, excluding only those which allege that the injuries arose out of the
sole negligence of City, which may result from the operations and activities
under this Contract whether the Work be performed by Contractor, its
Sub-Contractors, or by anyone directly or indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 8
1.37 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they make a
general assignment for the benefit of their creditors, or if a trustee or
receiver is appointed for the Contractor or for any of their property, or if
they file a petition to take advantage of any debtor’s act, or to reorganize
under bankruptcy or similar laws, or if they repeatedly fails to supply
sufficient skilled workmen or suitable materials or equipment, or if they
repeatedly fail to make prompt payments to Sub-Contractors or for labor,
materials or equipment or they disregard laws, ordinances, rules,
regulations or orders of any public body having jurisdiction, or if they
disregard the authority of the City, of if they otherwise violate any
provision of, the Contract Documents, then the City may, without
prejudice to any other right or remedy and after giving the Contractor and
the surety ten (10) days written notice, terminate the services of the
Contractor and take possession of the Project and of all materials,
equipment, tools, construction equipment and machinery thereon owned
by the Contractor, and finish the Work by whatever method they may
deem expedient. In such case the Contractor shall not be entitled to
receive any further payment until the Work is finished. If the unpaid
balance of the Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional professional
services, such excess shall be paid to the Contractor. If such costs exceed
such unpaid balance, the Contractor will pay the difference to the City.
Such costs incurred by the City will be determined by the City and
incorporated in a Change Order. If after termination of the Contractor
under this Section, it is determined by a court of competent jurisdiction for
any reason that the Contractor was not in default, the rights and
obligations of the City and the Contractor shall be the same as if the
termination had been issued pursuant to this document.
1.37.1 Where the Contractor’s services have been so terminated
by the City said termination shall not affect any rights of the
City against the Contractor then existing or which may
thereafter accrue. Any retention or payment of moneys by
the City due the Contractor will not release the Contractor
from liability.
1.37.2 Upon ten (10) days written notice to the Contractor, the
City may, without cause and without prejudice to any other
right or remedy, elect to terminate the Agreement. In such
case, the Contractor shall be paid for all Work executed and
accepted by the City as of the date of the termination. No
payment shall be made for profit for Work which has not
been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed to
have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of the
corporation for whom it is intended, or if delivered at or
sent by registered or certified mail, postage prepaid, to the
last business address known to them who gives the notice.
1.38.2 The Contract Documents shall remain the property of the
City. The Contractor shall have the right to keep one record
set of the Contract Documents upon completion of the
Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Contractor and those in the Special Conditions and the
rights and remedies available to the City, shall be in addition
to, and shall not be construed in any way as a limitation of,
any rights and remedies available by law, by special
guarantee or by other provisions of the Contract
Documents.
1.38.4 Should the City or the Contractor suffer injury or damage to
its person or property because of any error, omission, or act
of the other or of any of their employees or agents or others
for whose acts they are legally liable, claim shall be made in
writing to the other party within a reasonable time of the
first observance of such in jury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal Court
proceedings in respect to any action, proceeding, lawsuit or counterclaim
based upon the Contract Documents or the performance of the Work
there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by the
law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in Miami-
Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be
settled by arbitration in accordance with the procedures, rules and
regulations of the American Arbitration Association. The decision
rendered by the Arbitrator shall be final and binding upon the parties and
judgment upon the award rendered by the arbitrator may be entered in
any court having jurisdiction. Arbitration shall be held in Miami-Dade
County, Florida. All costs of arbitration and attorneys’ fees incurred by the
parties shall be paid by the non-prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of
arbitration and their respective attorneys’ fees as may be determined by
the court on confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business hours at
City’s expense, the books and records and accounts of Contractor which
relate in any way to the Project, and to any claim for additional
compensation made by Contractor, and to conduct an audit of the financial
and accounting records of Contractor which relate to the Project.
Contractor shall retain and make available to City all such books and
records and accounts, financial or otherwise, which relate to the Project
and to any claim for a period of three years following final completion of
the Project. During the Project and the three year period following final
completion of the Project, Contractor shall provide City access to its books
and records upon five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any person or
situation shall to any extent, be held invalid or unenforceable, the
remainder of the Contract, and the application of such provisions to
persons or situations other than those as to which it shall have been held
invalid or unenforceable shall not be affected thereby, and shall continue
in full force and effect, and be enforced to the fullest extent permitted by
law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the Contract. Services
provided by the Contractor shall be by employees of the Contractor and
subject to supervision by the Contractor, and not as officers, employees,
or agents of the City. Personnel policies, tax responsibilities, social security
and health insurance, employee benefits, purchasing policies and other
similar administrative procedures, applicable to services rendered under
the Contract shall be those of the Contractor.
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 9
End of Section
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 10
Section 2
Special Terms and Conditions
2.1 PURPOSE OF REQUEST TO QUALIFY:
Through this Request to Qualify (“RTQ”), the City of Sunny Isles Beach (“the City”) is seeking to establish a
pool of pre-qualified vendors capable of providing/delivering a variety of administrative printing, multi-
colored publications, specialty printed products, envelope converting, finishing supplies and specialty
fulfillment services for various city departments. The pre-qualified firms must provide all labor, equipment,
material, delivery and consumables necessary for the production of printed material by copying and/or
offset printing.
Entry into the pre-qualification pool is not a contract between the City of Sunny Isles Beach and any member
of the pool, but rather is an acknowledgment that the pool member satisfies the pre-qualification criteria
set forth below for membership in the pool. Pre-qualified vendors will be invited to participate in future
spot market competitions, which shall either by an ITQ or a WOPR. The pool shall remain open for the term
of the RTQ, enabling vendors to qualify at any time after the initial RTQ opening date.
As used in this RTQ, the following definitions shall apply:
Invitation to Quote (ITQ) – Shall refer to the solicitation of quotes from the Pool for specific goods
and/or services; and awarded based on lowest price, or other quantifiable criteria.
Prequalified Pool of Vendors (Pool) – Shall refer to business entities/individuals determined by the
City as meeting the minimum standards of business, competence, financial ability, and/or product
quality or placement in the Pool, and which may submit a quote or proposal, at the time of need.
Vendor – Shall refer to a business entity/individual responding to this RTQ. The term “Firm” shall
be synonymous with Vendor.
Submittal – Shall refer to all information, attachments and forms submitted in response to this
RTQ.
Work Order Proposal Request (WOPR) – Shall refer to the solicitation of offers from the
Prequalified Pool of Vendors for specific goods and/or services; and evaluated and awarded based
on best value.
There is no guarantee of the number of services the City will purchase during the term of the RTQ. Orders
shall be placed when needed. Types of products expected to be procured under the awarded contract
include but are not limited to:
Group 1 – Digital Color Reproduction – Offset quality
• Capability to reprint from preset template
Group 2 – Screen Printing on Paper, Cover, Vinyl, and other substrates; examples to include:
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 11
• Stationery with the agency’s logo, address, and related contact information
• Letterhead
• Forms
• Door hangers
• Tri-fold brochures
• Business cards
• Handbooks – various sizes
• Folders
• Magazines
• Palm Cards
• Outdoor banners
• Pole banners
• Acrylic/metal indoor and outdoor signs
Group 3 – Mechanical Binding and Finishing Supplies; examples to include
• Spiral binding supplies
• Lamination sheets
Group 4 – Trade show displays and oversized prints; examples to include
• Retractable banners
• Outdoor banners
Group 5 - Large and Small decals and stickers; examples to include
• Floor decals
• Window clings
• Magnetic decals
Group 6 – Corrugated Cartons; examples to include
• Mounted Posters – various sizes
Group 7 – Interior/Exterior Large Decals Produced and Installed
Group 8 – Mechanical Binding and Lamination Services; examples to include
• Desktop calendars
Group 9 - Hand Assembly, Kitting, Fulfillment, Addressing, and Mailing; examples to include
• Quarterly Magazine Mailing
• Annual Newsletter Mailing
• Operational manuals on 8 ½” x 11” plain three (3) hole punched paper or spiral bind
• Budget Book
To qualify for this group, the vendor must have the ability and technology for addressing, inserting, sorting,
and preparing preprinted materials for USPS distribution. Services must include preparation of standard
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 12
bulk-rate mailings and first-class mailings, machine preparation services (i.e. folding, inserting, tabbing),
mailing permits for first-class and standard mail, address standardization and verification, ability to submit
electronic files for custom mailing lists, ability to purchase mailing lists, mailing supplies, and necessary
compliance with USPS mailing regulations.
Group 10 – Die Making, Die Cutting, Embossing, Foil Stamp, and Gluing; examples to include
• Custom invitations, tickets
Group 11 - Envelope Converting and Envelope Manufacturing; examples to include
• A/P & Payroll Check Envelopes
• Various sized business envelopes
• AP Check Stock
The firm shall have forty-eight (48) hours from notification by the City that art is ready to return hi-
resolution proofs to the City, unless waived by the City. Delivery of finished product is to be no more than
five (5) working days from approval of high-resolution proofs, unless waived by the City. The quantity
ordered shall be delivered to the City. No overage charges will be accepted.
2.2 TERM
The pre-qualification pool will begin on the first calendar day of the month succeeding approval by the City
Commission, or designee, unless otherwise stipulated in the Notice of Qualification Letter. This is contingent
upon the completion and submittal of all required RTQ documents. The pre-qualification pool shall expire
on the last day of the last month of the five (5) year period.
2.3 OPTIONS TO RENEW
Prior to the completion of the contract’s initial term, the City shall have the option to renew this contract
for an additional three (3) year period. The continuation of the contract beyond the initial period is a city
prerogative, not a right of the vendor. The prerogative may be exercised by the City only when such
continuation is clearly in the best interest of the City. In an event the vendor declines the City’s right to
exercise an option to renew period, the City may consider the vendor to be in default which may affect
vendor’s eligibility for future contracts.
2.4 MINIMUM QUALIFICATION CRITERIA
A sample selection of items from each group the vendor wants to qualify for, must be submitted by the
vendor as part of their submittal package.
The City may, at its sole discretion and in its best interest, allow vendors to supplement submitted
documents in order to satisfy the prequalification criteria. Vendors shall submit all of the qualifying
documents with their submittal form. It shall be the sole discretion of the City to determine the number of
vendors who will be included under the pre-qualification pool. During the term of the RTQ the city reserves
the right to add and/or delete pre-qualified vendors.
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 13
All materials shall be of the highest acceptable standards in the industry. Vendors shall identify the group
of categories of specialty printed products, service/installations and finishing supplies that can be supplied
to the City. Information offered must be relevant to the scope of work and technical specifications of each
group within this solicitation.
The qualifications are as follows:
A. Firm shall have a minimum of three (3) years’ experience in providing printing services
in the group requesting to qualify for.
B. Must provide three (3) references for which similar scope have been performed within
the last three (3) years.
C. Print house press must be located within 40 miles of City of Sunny Isles Beach,
Government Center - 18070 Collins Avenue, Sunny Isles Beach, FL 33160.
D. Must show proof of having a sustainable paper program. In accordance with EPA's
Comprehensive Procurement Guideline (CPG) program, paper products are to be quoted
on at least 30% post-consumer recycled content paper, unless stated otherwise, in
addition to the other paper specifications defined in the print order (e.g., size, weight,
color). Notification of the post-consumer content is to be available upon request.
In order to be considered responsive, Vendors shall, at a minimum, demonstrate compliance with the above
Qualification Criteria in their submittal. All requested documentation and/or information shall be provided
in the sealed submittal to confirm that the Proposer has satisfied the qualifications criteria in order to be
properly evaluated as listed herein. Vendors failing to meet these requirements shall be deemed non-
responsive.
2.5 PRICE
The prices offered through an Invitation to Quote shall remain fixed and firm until the delivery or pick-up
and acceptance of the order is completed and invoiced at the original price quoted to the City through the
spot market competition process. The prices quoted shall be inclusive of all costs, fees, materials, labor,
and transportation necessary to pick up, deliver, and produce a finished product involved in providing these
services and supplies. No changes or additions shall be allowed without prior written consent from the user
department.
2.6 PERFORMANCE AND PAYMENT BOND
Intentionally Omitted
2.7 INSURANCE
Comprehensive General Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence
combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded
on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without
restrictive endorsements, as filed by the Insurance Services Office, and must include:
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 14
o Premises and Operation
o Workers Compensation (Statutory)
o Independent Contractors
o Products and/or Completed Operations Hazard
o Broad Form Property Damage
o Broad Form Contractual Coverage applicable to this specific Contract
o Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum
limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability.
o Professional Liability (Errors and Omissions)
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
o Owned Vehicles;
o Hired and Non-Owned Vehicles;
o Employers’ Non-Ownership.
Before starting the Work, the Contractor will file and make sure that all certificates of insurance
required by this document and by the Contract are in the City’s possession. These certificates shall
contain a provision that the coverage afforded under the policies will not be canceled or materially
changed until at least thirty (30) days prior written notice has been given to the City by certified
mail. The City shall be named as an additional insured on the above-referenced policies.
The Contractor agrees that if any part of the Work under the Contract is sublet, they will require
the Sub-Contractor(s) to carry insurance as required, and that they will require the Sub-
Contractor(s) to furnish to them insurance certificates similar to those required by the City in this
section.
2.7.1 Cancellation and Re-Insurance:
If any insurance should be canceled or changed by the insurance company or should any insurance expire
during the period of this contract, the Contractor shall be responsible for securing other acceptable
insurance to provide the coverage specified in this section to maintain coverage during the life of this
Contract. All deductibles must be declared by the Contractor and must be approved by the City. At the
option of the City, either the Contractor shall eliminate or reduce such deductible or the Contractor shall
procure a Bond, in a form satisfactory to the City, covering the same.
2.8 METHOD OF PAYMENT: INVOICES
The City of Sunny Isles Beach shall provide payments for products delivered by the vendor. The vendor shall
provide fully documented invoice to the requesting City Department(s) that requested the products
through a purchase order. In addition, the invoices shall identify critical, descriptive data. It shall be
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 15
understood that such invoices shall not be authorized for payment until such time as a City representative
has inspected and approved the product.
Contractor is advised that processing of invoices must follow this schedule, as the City has funding
requirements and other payment obligations which may prevent payment of late Statement of Services for
that billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next
billing cycle.
2.9 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR
Unless otherwise provided in Section 3 of this solicitation, the Vendor shall furnish the following, including
but not limited to, all labor, material, equipment, adequate supervision, and coordination for satisfactory
completion of services. When not specifically identified in the technical specifications, such materials and
equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment
shall be subject to the inspection and approval of the City's responsible staff.
2.10 FEDERAL, STATE AND LOCAL REGULATIONS
The successful Vendor shall comply with all federal, state and local ordinances, regulations, and rules as
well as any other laws that would apply to the proposed project. Any costs associated with regulatory
requirements shall be included in the project cost whether depicted specifically or not within the body of
the submittal.
2.11 MULTIPLE AWARD
The City intends to pre-qualify one or multiple firms for printing services. Award of a pre-qualification
contract does not guarantee any future work to be awarded. The best suited Firm within the required
discipline, as determined by the City, for a particular task or Project will be selected. In the event a Firm is
selected for a specific project, the selected Firm will be required to negotiate an agreement based on the
hourly rates. Depending on the type of Project, City Commission approval by resolution may be required.
The City Manager or designee will be the Contract administrator for each Project.
2.12 PROPRIETARY RIGHTS
The Vendor hereby acknowledges and agrees that the City retains all rights, title and interests in and to all
materials, data, documentation and copies thereof furnished by the City to the Vendor hereunder or
furnished by the Vendor to the City and/or created by the Vendor for delivery to the City, even if unfinished
or in process, as a result of the Services the Vendor performs in connection with the Agreement, including
all copyright and other proprietary rights therein, which the Vendor as well as its employees, agents, sub-
Vendors and suppliers may use only in connection with the performance of Services under the Agreement.
The Vendor shall not, without the prior written consent of the City, use such documentation on any other
project in which the Vendor or its employees, agents, sub-Vendors or suppliers are or may become engaged.
Submission or distribution by the Vendor to meet official regulatory requirements or for other purposes in
connection with the performance of Services under the Agreement shall not be construed as publication in
derogation of the City's copyrights or other proprietary rights.
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 16
2.13 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES
Pursuant to Florida Statutes Section 217.4725, contracting with any entity that is listed on the Scrutinized
Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. Contractors
must certify that the company is not participating in a boycott of Israel. Any contract for goods or services
of One Million Dollars ($1,000,000) or more shall be terminated at the City’s option if it is discovered that
the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities
in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has
been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or
renewed after July 1, 2018 shall be terminated at the City’s option if the company is listed on the Scrutinized
Companies that Boycott Israel List or engaged in the boycott of Israel.
Contractors must submit the certification that is attached to this agreement. Submitting a false certification
shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor
of the City’s determination concerning the false certification. The Contractor shall have ninety (90) days
following receipt of the notice to respond in writing and demonstrate that the determination was in error.
If the Contractor does not demonstrate that the City’s determination of false certification was made in
error, then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida
Statute Section 215.4725.
2.14 DEBARRED OR SUSPENDED BIDDERS OR VENDORS
The bidder or Vendor certifies, by submission of a response to this solicitation, that neither it nor its
principals or subcontractors are presently debarred or suspended by any Federal department or agency.
2.15 PUBLIC RECORDS
IF THE SUCCESSFUL VENDOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SUCCESSFUL
VENDOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT CITY OF
SUNNY ISLES BEACH 18070 COLLINS AVENUE, SUNNY ISLES BEACH, FL
33160. THE CITY CLERK’S OFFICE MAY BE CONTACTED BY PHONE AT (305)
792-1703 OR VIA EMAIL AT MBetancur@sibfl.net.
2.16 EXCEPTIONS TO REQUEST TO QUALIFY
The Vendor must clearly indicate any exceptions they wish to take to any of the terms in this Submittal, and
outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly
delineated, in writing, in the Submittal. The City, at its sole and absolute discretion, may accept or reject
any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 17
shall require the Vendor to comply with the particular term and/or condition of the RTQ to which the
Vendor took exception to (as said term and/or condition was originally set forth on the RTQ.)
2.17 PURCHASE OF OTHER ITEMS
Additional categories and items may be added by the City at any time during the term of the RTQ. Additional
information and requirements will be provided in the subsequent spot market competitions, issued by the
City department(s). The City will prequalify vendors in the group categories listed above.
2.18 POLYSTYRENE (STYROFOAM) ADMINISTRATIVE POLICY
The City of Sunny Isles Beach Sustainable Procurement Policy was approved by the City Commission during
the June 17, 2021 Commission Meeting via R2021-3208. The Policy is to preserve and enhance the health
and quality of the environment in Sunny Isles Beach by restricting the use of City funds by City employees,
contractors and/or vendors to purchase expanded polystyrene (plates, bowls, cups, containers, lids, trays,
coolers, ice chests, single-use plastic beverage straws and all similar articles) for use or sale on City property
or City facilities. Under the policy, City funds may not be expended to purchase Styrofoam food services
articles for use or sale in City facilities or on City property. This includes funds used by City employees or
used to pay City Contractors or vendors. Styrofoam food service articles will no longer be permitted to be
sold or used in City facilities or on City properties by contractors or vendors that are paid with City funds. A
violation of this section shall be deemed a default under the terms of the City contract, lease or concession
agreement and is grounds for revocation of a special event permit. Click here to access more information
on the City’s ECOMMITTED campaign.
2.19 PLASTIC BEVERAGE STAWS PROHIBITED
Beginning January 2, 2020 no Beverage Provider or Food Provider within the municipal boundaries of the
City shall sell, distribute, or provide Plastic Beverage Straws to customers who have purchased a ready to
drink beverage for consumption on or off the premises. This prohibition shall not apply to: (1) Pre-packaged
drinks sold at commercial establishments where Plastic Beverage Straws have been attached to or sealed
with a Beverage container by the manufacturer. (2) Use by medical or dental facilities. (3) Use by the School
District or county, state or federal governmental entities. (4) Use during a locally declared emergency. (5)
Use by individuals with a disability or other impairment requiring use of a Plastic Beverage Straw.
END OF SECTION
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 18
Section 3
Scope of Services / Technical Specifications
3.1 SCOPE OF SERVICES
The City of Sunny Isles Beach (“the City”) is seeking to establish a pool of pre-qualified vendors capable of
providing/delivering a variety of administrative printing, multi-colored publications, specialty printed
products, envelope converting, finishing supplies and specialty fulfillment services for various city
departments. The pre-qualified firms must provide all labor, equipment, material, delivery and
consumables necessary for the production of printed material by copying and/or offset printing.
Entry into the pre-qualification pool is not a contract for guaranteed services between the City of Sunny
Isles Beach and any member of the pool, but rather is an acknowledgment that the pool member satisfies
the pre-qualification criteria set forth below for membership in the pool. Pre-qualified vendors will be
invited to participate in future spot market competitions. The pool shall remain open for the term of the
RTQ, enabling vendors to qualify at any time after the initial RTQ opening date.
The firm agrees to perform contracted services in a professional and workmanlike manner and in
compliance with all applicable laws, ordinances, rules, regulations, and permits. Only the highest quality
workmanship shall be acceptable. Services, equipment and workmanship not conforming to the agreement
or meeting the approval of the city may be rejected. Replacements and/or rework, as required, shall be
accomplished on a timely basis at no additional cost to the City. If the job cannot be rerun to meet deadline
then the job will be credited and any supplied paper or other supplies will be replaced at contractor’s
expense. If the reworked job cannot be completed, City reserves the right to secure another vendor to
complete the job.
Delivery of finished product is to be no more than five (5) working days from approval of high-resolution
proofs, unless waived by the City. Print jobs that require greater than five (5) days to produce will be
communicated to the customer at the time of the request. All completed print jobs must be physically
secured by the firm up to and until delivery is accepted by the customer.
Contractor should have an online system for uploading digital files. Delivery of printed proofs (low-
resolution digital print backed-up and bound for pagination approval plus high-resolution proofs and digital
proofs) shall occur within 2 business days of digital submission by the City. Contractor shall allow the City
to ensure quality control on press.
Print house shall allow City to ensure quality control on press. Delivery of digital and printed proofs (low-
resolution digital print backed up and bound for pagination approval plus large format high-resolution
proofs) shall occur within 2 business days of digital submission by the City
3.2 BACK ORDERS
The City shall not accept any back orders of deliveries from the Vendor, unless written authorization is
issued by the user department. In the event that the Vendor fails to deliver the goods within the time
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 19
specified, the City reserves the right to cancel the order, seek the items from another Vendor, and charge
the Vendor for any re-procurement costs.
3.3 RIGHT TO INSPECT
The Vendor agrees to allow City staff and/or the City’s graphic designer to inspect product on
site during printing to ensure the quality of the product.
3.4 SAMPLES
Samples of current magazines, newsletters, and desktop calendars can be mailed to the Vendor at their
request. Samples can also be requested for pick-up at the Sunny Isles Beach Government Center 4th Floor,
Front Desk at 18070 Collins Avenue, Sunny Isles Beach, FL 33160. To request a sample, please contact
Purchasing at office by phone at (305) 792-1953 or via email at Purchasing@sibfl.net with your preferred
delivery method.
3.5 DELIVERY
The Vendor shall make deliveries within the number of days specified in the spot market quotation request,
or on the purchase order at the time of specific purchase. All deliveries shall be made in accordance with
good commercial practice and shall be adhered to by the Vendor; except in such cases where the delivery
will be delayed due to acts of nature, strikes, or other causes beyond the control of the Vendor. In these
cases, the Vendor shall notify the City of the delays in advance of the delivery date so that a revised delivery
schedule can be negotiated.
Should a Vendor to whom the spot market quotation is awarded to fails to deliver within the time period
specified in the spot market request or purchase order; or after any negotiated delivery date has lapsed,
the City reserves the right to cancel the order. If the order is cancelled, it is hereby understood and agreed
that the City has the authority to purchase the goods elsewhere and to charge the Vendor with any re-
procurement costs; the City may terminate the Vendor from the RTQ for default. Certain City employees
may be authorized in writing to pick-up materials under this RTQ. Vendors shall require presentation of this
written authorization. The Vendor shall maintain a copy of this authorization. If the Vendor is in doubt about
any aspect of material pick-up, the Vendor shall contact the appropriate user department to confirm the
authorization.
END OF SECTION
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 20
Section 4
Evaluation Process
4.1 Review of Submittals For Responsiveness
The purpose of the firm’s submittal is to demonstrate the qualifications, competence and capacity
of the firms seeking to undertake the referenced project herein in conformity with the
requirements of this request to qualify. As such, the substance of submittals will carry more weight
than their form or manner of presentation. The submittal should demonstrate the qualifications
of the firm and of the particular staff to be assigned to this engagement.
Each submittal will be reviewed to determine if the submittal is responsive to the submission
requirements outlined in the solicitation. A responsive submittal is one which follows the
requirements of this solicitation: that includes all documentation, submitted in the format outlined
in this solicitation, of timely submission, and has the appropriate signatures as required on each
document. Failure to comply with these requirements may result in the submittal being deemed
non-responsive.
The Evaluation Committee shall review and evaluate the submittal(s) received in response to this
solicitation. The Evaluation Committee will be responsible for selecting the most qualified Firm to
contract with for the services described in this solicitation. The weighted scoring criteria contained
below in this solicitation, shall be the basis of selection.
4.2 Evaluation Criteria
Submittals will be evaluated on the criteria listed below, further explained in Section 5.
EVALUATION CRITERIA MAXIMUM
POTENTIAL POINTS
1. FIRM QUALIFICATIONS AND EXPERIENCE 20
2. SAMPLES 10
3. STAFFING 25
4. APPROACH TO THE PROJECT
25
5. REFERENCES 20
TOTAL POINTS* 100*
*Firms will be pre-qualified in a PASS or FAIL method, based on the highest average points
received.
END OF SECTION
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 21
Section 5
Submittal Format
5.1 FORMAT
Vendors must submit (1) original and four (4) copies of the submittal and one (1) USB. The original Submittal
must contain an original signature. Be sure that the individual signing the Submittal is authorized to commit
the Vendor's organization to the Submittal as submitted. Each page of the Submittal should state the name
of the Vendor, the RTQ number, and the page number. The City reserves the right to request additional
data or material to support Submittals. All material submitted in response to the RTQ will become the
property of the City.
Vendor must provide all MQRs as requested, in addition to the information requested below.
The submittal must be in the following format:
1. Company Information
In response to this Submittal, all Vendors must provide the following:
• Name of Agency/Company (including any "Doing Business As" names)
• Company Locations
• Internet Web Site Address (if any)
• Details of Entity Business Structure (Corporation, Partnership, LLC)
• Date Founded
• Office address and telephone number, phone number and email address of
main contact, including resume.
• List of any outstanding litigation that would threaten the viability of the firm or
the performance of this contract
• Proof of insurance
• Indication of how long it would take to implement service after authorized to
begin
2. Vendor’s experience, qualifications and past performance
An explanation of why the Vendor is the best qualified to perform the contract and
demonstrate its qualifications including an item-by-item disclosure outlining how the
Vendor meets or exceeds the requirements of this RTQ.
A list of on-site equipment and inventory.
Vendor’s facility hours and ability to provide 24 hour per day printing and mailing
services for the projects listed in section 3.
If print house has recycling system in place for waste materials, please describe.
The evaluation committee may elect to visit the print house as part of the evaluation
process.
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 22
3. Samples
A sample selection of items from each group the vendor wants to qualify for, must be submitted
by the vendor as part of the submittal package.
4. Staffing
Relevant experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors.
The size and experience of the company staff pool from which staff assigned to these
services can be drawn.
The composition of the staff team should include an account manager/representative,
print associates and technicians, graphic designer, digital and press printing operator,
production/ print services technician, and machine operator and all other staff required
to fulfill the needs of this submittal.
The names and credentials of the employees in the area responsible for this account
and their function in the company.
The name and credentials of the person who will be responsible for the coordination of
work.
Experience and qualifications of staff and satisfactory record of performance of staff.
Indicate current and anticipated workloads and availability for other activities and
include proximity or frequency to the City for service calls. Identify the extent and
nature of any anticipated outside support.
5. Approach / Methodology
Vendors approach methodology to providing the services requested in this solicitation
Suitability of the methodologies and approaches used in achieving tasks.
Overall organization to completing the project.
Ability to meet desired timelines and deadlines.
Service delivery approach and contingency plans in the event of emergency or disaster.
An explanation of the Vendor’s approach for quality assurance.
If print house has an online system for uploading digital files, state the name of online
system print house uses.
6. References
Provide three (3) references of similar engagements, scope of work and complexity that have
been completed by your company within the last three (3) years which demonstrate the
experience of the company and team that will be assigned to provide the services as required by
this Project.
7. Contract Forms
All completed contract forms
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 23
8. Exceptions
Firm must list any exceptions taken to the terms and condition in this RTQ.
9. Group
Firms must specify which group they are applying for.
END OF SECTION
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 24
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
REQUEST TO QUALIFY
SECTION 6
BID SUBMITTAL FORMS
OPENING: 2:30 P.M.
Monday, January 9, 2023
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all
taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent Date Issued:
12/8/2022
This Bid Submittal Consists of
Pages 31+
Sealed bids are subject to the Terms and Conditions of this Request to Qualify and the accompanying Bid Submittal.
Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference
in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated
time and date, and at that time, publicly opened for furnishing the supplies or services described in the
accompanying Bid Submittal Requirement.
RTQ 22-12-01
Citywide Printing Services
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution of the
contract by the successful bidder and City of Sunny Isles Beach
Procurement Manager: Firm Name:
Genesis Cuevas
________________________________________ Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 27 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON-RESPONSIVE
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 25
SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 26
BID SUBMITTAL FORM
Bid Title: Citywide Printing Services
The undersigned Vendor proposes and agrees, if this submittal is accepted, to enter into an agreement with The City
of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as specified or
indicated in the resulting purchase order or work order for the Contract Price and within the Contract Time indicated
in this Submittal and in accordance with the other terms and conditions of the Contract Documents.
The Vendors accepts all of the terms and conditions of the Advertisement or Request to Qualify and Instructions to
Vendors. This Submittal will remain subject to acceptance for 90 days after the day of Bid opening. The Vendor
agrees to sign and submit the Agreement with the other documents required by the Bidding Requirements within
ten days after the date of the City’s Notice of Award.
In submitting this Bid, the Vendor represents, as more fully set forth in the Agreement, that:
The Vendor has familiarized himself/herself with the nature and extent of the Contract
Documents, Work, locality, and all local conditions and Law and Regulations that in any
manner may affect cost, progress, performance, or furnishing of the Work.
The Vendor has studied carefully all specifications and requirements.
The Vendor has given the City written notice of all conflicts, errors, discrepancies that it
has discovered in the Contract Documents and the written resolution thereof by City is
acceptable to the Vendor.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed person,
firm or corporation and is not submitted in conformity with any agreement or rules of any
group, association, organization, or corporation; the Vendor has not directly or indirectly
induced or solicited any other Vendors to submit a false or sham Bid; the Vendor has not
solicited or induced any person, firm or corporation to refrain from Bidding; and Vendor
has not sought by collusion to obtain for itself any advantage over any other Vendors or
over the City.
The City and the successful Vendor will establish completion times for each individual Work Item and the successful
Vendor agrees that the work will be completed within the time frames agreed upon and stipulated in the individual
Purchase Orders and/or Notice to Proceed.
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 27
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the vendor agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF VENDOR TO BE BOUND BY THE TERMS
OF ITS SUBMITTAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED
REPRESENTATIVE SHALL RENDER THE SUBMITTAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE
DISCRETION, ACCEPT ANY SUBMITTAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS
THE VENDOR TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 28
EXHIBITS
CLICK HERE
City of Sunny Isles Beach |Request to Qualify No. 22-12-01 29
AFFIDAVITS
1 of 8
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named above nor anyone else to the knowledge of the undersigned, have
themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or
employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above has not colluded, conspired, connived or agreed
directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall
refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with
any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids
described above true; and further; neither the undersigned, nor the person, firm or corporation named above has directly or indirectly
submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent
thereof.
___________________________________ ___________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 20 _.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
2 of 8
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1.This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
2.I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
3.I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
4.I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
3 of 8
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
4 of 8
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
5 of 8
C O N F L I C T O F I N T E R E S T
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles each, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers
must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or
employee of the City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ________________________
BEFORE ME, the undersigned authority, personally appeared __________________________________________ ,
who was duly sworn, deposes, and states:
1.I am the _________________________ of __________________________________________ with a local
office in ______________________________________________________________________ and principal office
in ___________________________________________________________________________________________.
2.The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. _________________
described as _________________________________________________________. The Affiant has made diligent
inquiry and provides the information contained in this Affidavit based upon his own knowledge.
3.The Affiant states that only one submittal for the above Bid is being submitted and that the above named
entity has no financial interest in other entities submitting Bids for the same project.
4.Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement,
participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection
with the entity’s submittal for the above Bid. This statement restricts the discussion of pricing data until the
completion of negotiations if necessary and execution of the Contract for this project.
5.Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise
ineligible from participation in contract letting by any local, State, or Federal Agency.
6.Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of
interest due to any other clients, contracts, or property interests for this project.
7.I certify that no member of the entity’s ownership or management is presently applying for any employee
position or actively seeking an elected position with the City of Sunny Isles Beach.
8.I certify that no member of the entity’s ownership or management, or staff has a vested interest in any
aspect of the City of Sunny Isles Beach.
9.In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above
named entity, will immediately notify the City of Sunny Isles Beach.
Dated this __________ day of __________________________________, 20____.
____________________________________________ ____________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this __________ day of ______________________________, 20____.
Personally Known, OR
Produced Identification - Type of Identification ____________________________________________
NOTARY PUBLIC STATE OF FLORIDA _______________________________________________________
6 of 8
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
7 of 8
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
E-Verify Affidavit
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employment eligibility of all new public employees through the U.S. Department of Homeland Security’s E-
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E-Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E -Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure com pliance with E-Verify requirements (as applicable). To enroll in E-Verif y, employers should visit
the E-Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the
instructions. The contractor must, as usual, retain the I-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E-Verify requirements.
Company Name
Offeror Signature Date
Print Name Title
Federal Employer Identification Number (FEIN)
Notary Public Information
Sworn to and subscribed before me on this this day of , 2022.
By
Is personally known to me
Has produced identification (type of identification produced: )
Signature of Notary Public
Print or Stamp of Notary Public Expiration Date
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