HomeMy WebLinkAboutReso 2022-3451RESOLUTION NO. 2022 -`i"'
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING A THIRD AMENDMENT TO THE AGREEMENT WITH
GRANICUS, INC. TO PROVIDE WEBSITE REDESIGN SERVICES, AGENDA
MANAGEMENT SOFTWARE, AND WEBCASTING SERVICES AND RELATED
EQUIPMENT, IN AN AMOUNT NOT TO EXCEED SEVENTY-SIX THOUSAND SIX
HUNDRED THIRTY-FOUR DOLLARS ($76,634.00), ATTACHED HERETO AS EXHIBIT
"A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach ("City") currently utilizes Granicus, Inc.
("Vendor") as its software and equipment provider for agenda management and webcasting
services ("Meeting Services"); and
WHEREAS, the City desires to re -design its website ("Website Services"); and
WHEREAS, the Vendor has expressed their desire and ability to provide the additional
Website Services to the City, as well as continuing to provide the Meeting Services; and
WHEREAS, pursuant to the City's procurement code provisions, purchase made through
intergovernmental cooperative purchasing arrangements or purchasing consortiums organized
as a corporation not-for-profit whose members are governmental entities, provided that such
cooperative purchasing arrangements or consortiums provide a competitive process to select a
vendor are exempt from the City's competitive bidding procedures; and
WHEREAS, City staff will purchase the Website Services from the Vendor utilizing pricing
from Omnia Partners, f/k/a US Communities, Contract No. R211301; and
WHEREAS, the City now wishes to approve a Third Amendment with the Vendor to
provide Website Services, Meeting Services, and related services and equipment, in an amount
not to exceed Seventy -Six Thousand Six Hundred Thirty -Four Dollars ($76,634.00), attached
hereto as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Third Amendment and Authorization to Expend Budgeted Funds. The
City Commission hereby approves the Third Amendment with Granicus, Inc., and authorizes the
expenditure of budgeted funds, for the provision of website redesign services, agenda
management software, and webcasting services and related equipment, in an amount not to
exceed Seventy -Six Thousand Six Hundred Thirty -Four Dollars ($76,634.00), attached hereto as
Exhibit "A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
@BCL@E40BE980.docx Page 1 of 2
Section 3.
/-t1i*7119
Maurficio
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 15th day of December 2022.
Dana Robin Goldman, Mayor
APPROVED AS TO FORM
�QAt • E LS FFICIENCY:
anc I
r, CMC, City Clerk Edward A. Dion, City Attorney
Moved by: Uq/�/P/VUZ, ZkYk Seconded by
Vote:
Mayor Goldman
Vice Mayor Viscarra
t/(Yes)
(Yes)
(No)
(No)
Commissioner Joseph
(Yes)
(No)
Commissioner Lama
"Yes)
(No)
Commissioner Stuyvesant
(Yes)
(No)
@BCL@E40BE980.docx Page 2 of 2
DocuSign Envelope ID: 5A43D076-EC36-4A07-BA67-49A53394468E
G GRANICUS
408 Saint Peter Street, Suite 600 Amendment
Saint Paul, MN 55102 Prepared for
United States Sunny Isles Beach, FL
Third Amendment to the Granicus Service Agreement between Granicus, Inc.
and Sunny Isles Beach, FL
This Third Amendment to the Granicus, Inc. Service Agreement is effective on the date this document is signed and
entered into by and between Granicus, Inc., a California Corporation (hereinafter referred to as "Granicus"), and Sunny
Isles Beach, FL (hereinafter referred to as "Client"), with reference to the following:
WHEREAS, the Client and Granicus entered into an Agreement effective 06/30/2017 (the "Agreement"): and
WHEREAS, in addition to Client's existing solution, Client wishes to add certain products and services as detailed in Q-
241050, which is attached as Exhibit A and incorporated herein by reference; and
NOW, THEREFORE, in consideration of the premises, the parties intend that the Agreement be amended as follows:
1. Compensation shall be amended to include the fees detailed in Exhibit A. Exhibit A is exclusive of applicable
state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of the Client
to provide applicable exemption certificate(s).
2. ClearCaster Terms 8, Conditions attached to Exhibit A - Q-241050 are incorporated herein by reference.
3. Except as amended by this Third Amendment, all other terms and conditions of the Agreement shall remain in
full force and effect.
4. In the event of any inconsistency between the provisions of this Third Amendment and the documents
comprising the Agreement, the provisions of this Third Amendment shall prevail.
IN WITNESS WHEREOF, the parties have caused this Third Amendment to be executed by their duly authorized
representatives.
Agreement and Acceptance
By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned
also understands the services and terms.
Sunny Isles Beach, I:G Granicus
Docu3igned by:
Signature: i`` � ` Signature:
Name:
1 -ITU/ I N twl S Name: Brenda Derr
Title:
Date:
Order #: Q-241050
Prepared: 1 1 /21/2022
Title: Contracts Manager
Date: 12/22/2022
Page 1 of 14
G GRANICUS
408 Saint Peter Street, Suite 600
Saint Paul, MN 55102
United States
ORDER DETAILS
THIS IS NOT AN INVOICE
Exhibit A
Prepared By:
Payton Owen
Phone:
240-694-5156
Email:
payton.owen@granicus.com
Order #:
Q-241050
Prepared On:
11/21/2022
Expires On:
12/30/2022
ORDER TERMS
Exhibit A
Prepared for
Sunny Isles Beach, FL
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Current Billing Term
End Date: 09/30/2023
The subscription includes the following domain(s) and subdomain(s):
https://www.sibfl.net/
Order #: Q-241050
Prepared: 11/21/2022
Page 2 of 14
G GRANICUS
Exhibit A
Sunny Isles Beach, FL
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Upon the signing of this Agreement, annual fees for the terminating subscription(s) shall cease. Any pre -paid
fees for the terminating subscription(s) after the signing of this Agreement will be prorated from the signing of
this Agreement to the end of the Client's then -current billing term, credited, and such credit applied to the
annual fees for new subscriptions.
Client will continue to have access to and use the terminating solution until the new subscription(s) is/are
deployed.
Upon the deployment of Client's new solution as determined at Granicus' sole discretion, Granicus shall remove
access to the Client's terminating subscription(s).
�Sotufran Bilking
QvanMyjUtut
annual Fee
Frequency
Peak Agenda Management
Annual
1 Each
$7,500.00
Open Platform Suite
Annual
1 Each
$0.00
Order #: Q-241050
Prepared: 11 /21/2022
Page 3 of 14
G GRANICUS
Exhibit A
Sunny Isles Beach, FL
Government Experience Cloud
Up Front
1 Each
$0.00
(ENTERPRISE) - Set-up & Config
Government Experience Cloud
Up Front
1 Each
$0.00
(ENTERPRISE) -Training
GXG Information Architecture
Up Front
1 Each
$22,500.00
OpenCities SaaS License - Setup and
Milestones -
1 Each
$10,000.00
configuration package
40/20/20/20
OpenCities CMS Design
Upon Delivery
1 Each
$5,000.00
Training - OpenCities
Upon Delivery
1 Each
$1,500.00
OpenForms License - Setup and
Up Front
1 Each
$0.00
Configuration Package
Training - OpenForms
Upon Delivery
1 Each
$0.00
GovMeetings Live Cast SetUp and
Up Front
1 Each
$0.00
Config
Encoding Appliance HDW - WOWZA
Upon Delivery
1 Each
$3,500.00
Live Cast
Granicus Video - Online Training
Upon Delivery
b Hours
$1,350.00
Granicus Live Cast Encoder Setup and
Up Front
1 Each
$875.00
Configuration
US Shipping Charge C - Large Item
Upon Delivery
1 Each
$125.00
Open Platform - Setup and
Up Front
1 Hours
$0.00
Configuration
SUBTOTAL+ 3 '
$44,850:40.`;
Order #: Q-241050
Prepared: 11/21/2022
Page 4 of 14
G GRANICUS
Exhibit A
Sunny Isles Beach, FL
SoutionG2utnti�jrll�nit
Annual Fee
Government Experience Cloud
Annual
1 Each
$0.00
OpenCities SaaS License
Annual
1 Each
$10,000.00
OpenForms Enterprise License (30 users,
100 forms)
Annual
1 Each
$7,500.00
GovMeetings Live Cast
Annual
1 Each
$12,784.00
Open Platform Suite
Annual
1 Each
$0.00
Granicus Live Cast Encoding Software
Annual
1 Each
$1,500.00
SUBTOTAL.
Please note, annual fees for new subscriptions will be prorated to align to Client's then -current billing term.
Exceptions include Recurring Captioning Services, SMS, and Targeted Messages. Additional volume
purchased will cover the period of 10/01/2022 - 09/30/2023 The additional volume and annual fees will be
added to Sunny Isles Beach, FL's standard subscription and will be included in the next renewal period.
Order #: Q-241050
Prepared: 11/21/2022
Page 5 of 14
G GRANICUS
FUTURE YEAR PRICING
Exhibit A
Sunny Isles Beach, FL
Order #: Q-241050
Prepared: 11/21/2022
Page 6 of 14
G GRAN ICUS
Sunny Isles Beach, FL
PRODUCT DESCRIPTIONS
rF, , S "Ib 6on''
e
Descnp �o> `
Peak Agenda Management
Peak Agenda Management is a Software -as -a -Service (SaaS) solution that
enables government organizations to simplify the agenda management
and minutes recording process of the clerk's office. Peak Agenda
Management allows clerks to streamline the way they compile and
produce agendas and record minutes for public meetings and includes:
• Unlimited user accounts
• Unlimited meeting bodies and meeting types
• Access to up to one (1) Peak Agenda Management site
Open Platform Suite
Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
Government Experience Cloud
Government Experience Cloud is a purpose-built software -as -a -service
(SaaS) solution that helps local government transform the resident
experience to better connect, engage, and serve constituents by
increasing workflow efficiencies and maximizing existing technology
investments, such as integrations into traditional back-office enterprise
solutions.
OpenCities SaaS License
The OpenCities platform allows you to launch modern, easy to use
websites that evolve to put the needs of your community at the center.
The SaaS License includes:
• All OpenCities out of the box functionality (excluding
optional/premium modules priced separately)
• Platform setup and full project management
• Managed cloud hosting via Microsoft AzureGov
• Ongoing security updates
• Ongoing product updates and enhancements
• WCAG AA Accessibility maintained perpetually
• 99.9% up -time guarantee and 24/7 support for Priority 1 issues (per
SLA)
• Comprehensive SLA and Support Ticketing system
See subscription agreement for details.
Order #: Q-241050
Prepared: 11/21/2022
Page 7 of 14
G GRANICUS
Sunny Isles Beach, FL
7J .P�M,1
f -{ h�iQ�Y lfO.bt R
f i3 }' py Y4 r i I
GXG Information Architecture
Updating your website's Information Architecture (IA) is key to improving the
overall user experience. Our IA process involves website data analysis, user
research and user testing, and other best -practice methodologies that serve to
seamlessly bridge your goals with user needs. This effort will result in a strategic and
scalable approach to content priorities, a development of a navigation structure
for your new site, and the creation of an actionable implementation strategy for
your existing content. Activities include:
• Kickoff: Align on goals, expectations, timelines, and deliverables
• Data Audit: We'll review surveys, Google Analytics, and any other piece of data
to get a sense of how the website is currently utilized, what the user priorities are,
and how the current content is meeting their needs.
• User engagement: Conduct up to one (1) card sort with up to forty (40) external
users OR up to one (1) tree test with up to forty (40) external users
Deliverable:
• Recommendations & Implementation Report. Includes new Information
Architecture map, connecting individual pages to their new categories and
location in the site tree Assumptions:
• Covers analysis and IA for sites with up to 2,500 URLs.
• Three-month period of performance to be completed within the contract period.
• Does NOT include a content audit.
• Does NOT include content creation.
• Client sources external users for testing. • Does NOT include document review.
Order #: Q-241050
Prepared: 11/21/2022
Page 8 of 14
G GRAN ICUS
Sunny Isles Beach, FL
SO�YUV�
hkCAI `
OpenForms Enterprise License
OpenForms is a digital forms builder specifically designed for Government.
(30 users, 100 forms)
Government services can be complicated, but the experience for the
residents accessing them shouldn't have to be. OpenForms is perfect for
the business of government, with capabilities that will help you convert
complex, multi -page forms and processes into simple, step-by-step online
forms that adjust based on customers responses. The Enterprise plan to
accelerate digital transformation for up to: 30 users, 100 published forms.
Key features include:
• Workspaces
• Response workflows
• Custom documents (Certificates, permits, formal letters & more)
• Form versioning & scheduling
• Drag and drop form builder
• Display logic and calculations
• Payments
• Insights dashboard
• Form analytics
• Support team access
• Save responses
• Unlimited responses
• Data connections and API access
• Up to: 50GB file uploads, 2,000 web API calls per hour, 20 custom
documents perform
OpenCities SaaS License -
Installation and setup of OpenCities SaaS, including an assigned Project
Setup and configuration
Manager during the implementation phase.
package
OpenCities CMS Design
This is a design package tailored for unique city requirements. Requires
scoping by implementation.
Order #: Q-241050
Prepared: 11 /21/2022
Page 9 of 14
G GRAN ICUS
Sunny Isles Beach, FL
Solution
Qescnphon
Training - OpenCities
2.5 hour OpenCities training session for up to 20 people, delivered
online, covering one of these topics:
• Site Admin training
• Content Publisher training
• Power Publisher training
OpenForms License - Setup and
Setup and configuration of OpenForms Team License (5 users, 50 forms)
Configuration Package
Training - OpenForms
2.5 hour OpenForms Training session for up to 20 people, delivered
online.
GovMeetings Live Cast
govMeetings Live Cast provides the ability to manage public meetings
from anywhere, on almost any device using cloud based software and a
Granicus Live Cast encoder. It will stream public meetings in HD, allow
users to live index items, record and publish minutes, and provide archive
videos for on -demand viewing.
Encoding Appliance HDW -
WOWZA Live Cast encoder is the hardware appliance used convert the
WOWZA Live Cast
video feed for video streaming on the web. It also records the video and
provides the MP4 file for archive playback.
Granicus Video - Online Training
Granicus Video - Online Training
Open Platform Suite
Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
US Shipping Charge C - Large
US shipping of a large item
Item
Granicus Live Cast Encoding
Granicus Live Cast Software will convert the video feed for video
Software
streaming on the web which will also record video and provides the MP4
file for archive playback.
Only used with the Live Cast encoder hardware and Live Cast solution.
Order #: Q-241050
Prepared: 11/21/2022
Page 10 of 14
G GRANICUS
Sunny Isles Beach, FL
Open Platform - Setup andI Setup and configuration for Open Platform
Configuration
THIRD PARTY DISCLAIMER
ClearCaster and LiveCast Services: Client and Granicus agree that a third party will provide services under this
Agreement. Client expressly understands that the third party is an independent contractor and not an agent
or employee of Granicus. Granicus is not liable for acts performed by such an independent third party.
Order #: Q-241050
Prepared: 11/21/2022
Page 11 of 14
03 GRANICUS
Sunny Isles Beach, FL
ClearCaster Terms & Conditions
The ClearCaster products are subject to the following terms:
Permitted Use. Granicus hereby grants during each Order Term or as otherwise specified in the Order,
and Customer hereby accepts, solely for its internal use, a worldwide, revocable, non- exclusive, non-
transferrable right to use the ClearCaster products to the extent allowed in the relevant Order
(collectively the "Permitted Use"). The Permitted Use shall also include the right, subject to the
conditions and restrictions set forth herein, to use the ClearCaster products up to the levels limited in the
applicable Order.
Data Sources. Data uploaded into ClearCaster products must be brought in from Customer sources
(interactions with end users and opt -in contact lists). Customer cannot upload purchased contact
information into the ClearCaster products without Granicus' written permission and professional
services support for list cleansing.
Passwords. Passwords are not transferable to any third party. Customer is responsible for keeping all
passwords secure and all use of the the ClearCaster products accessed through Customer's passwords.
Content. Customer can only use the ClearCaster products to share content that is created by and
owned by Customer and/or content for related organizations provided that it is in support of other
organizations but not as a primary communication vehicle for other organizations that do not have a
Granicus subscription. Any content deemed inappropriate for a public audience or in support of
programs or topics that are unrelated to Customer, can be removed or limited by Granicus.
Disclaimers. Any text, data, graphics, or any other material displayed or published on Customer's
website must be free from violation of or infringement of copyright, trademark,service mark, patent,
trade secret, statutory, common law or proprietary or intellectual property rights of others. Granicus is
not responsible for content migrated by Client or any third party.
Advertising. The ClearCaster products shall not be used to promote products or services available for
sale through Customer or any third party unless approved in writing, in advance, by Granicus. Granicus
reserves the right to request and review the details of any agreement betweenCustomer and a third
party that compensates Customer for the right to have information included in Content distributed or
made available through the ClearCaster products prior to approving the presence of Advertising within
the ClearCaster products.
Restrictions. Customer shall not:
■ Misuse any Granicus resources or the ClearCaster products or cause any disruption, including but
not limited to, the display of pornography or linking to pornographic material, advertisements,
solicitations, or mass mailings toindividuals who have not agreed to be contacted;
■ Use any process, program, or tool for gaining unauthorized access to the systems, networks, or
Order #: Q-241050
Prepared: 11 /21/2022
Page 12 of 14
US GRANICUS
Sunny Isles Beach, FL
accounts of other parties, including but not limited to, other Granicus customers;
■ Customer must not use the Granicus products, services or the ClearCaster products in a manner
in which system or network resources are unreasonably denied to other Granicus clients;
■ Customer must not use the services or ClearCaster products as a door or signpost to another
server.
■ Access or use any portion of the ClearCaster products, except as expressly allowed by this Order;
■ Copy, distribute, sublicense, or otherwise share, software provided on the ClearCaster products;
■ Disassemble, decompile, or otherwise reverse engineer all or any portion of the ClearCaster
products; or add or remove software on the ClearCaster products without Granicus consent;
■ Use the ClearCaster products for any unlawful purposes;
■ Export or allow access to the ClearCaster products in violation of U.S. laws orregulations;
■ Except as expressly permitted in this Order, subcontract, disclose, rent, or lease the ClearCaster
products, or any portion thereof, for third party use; or
■ Modify, adapt, or use the ClearCaster products to develop any software application intended
for resale which uses the ClearCaster products in whole or in part.
Customer Feedback. Customer assigns to Granicus any suggestion, enhancement, request,
recommendation, correction or other feedback provided by Customer relating to the use of the
ClearCaster products. Granicus may use such submissions as it deems appropriate in its sole discretion.
Reservation of Rights. Subject to the limited rights expressly granted hereunder, Granicus and/or its
licensors reserve all right, title and interest in the ClearCaster products, the documentation and resulting
product including all related intellectual property rights. Further, no implied licenses are granted to
Customer. The Granicus name, the Granicus logo, and the product names associated with the services are
trademarks of Granicus or its suppliers, and no right or license is granted to use them.
License to Content; Access. Customer hereby grants Granicus and its vendors a limited right and license
to view, access, use, modify, adapt, reproduce, transmit, distribute, display, and disclose Content for the
sole purpose of providing the ClearCaster products. Customer agrees that Granicus and its vendors may
remotely access the ClearCaster products for the sole purpose of providing Granicus products and
services, and the ClearCaster products.
Order #: Q-241050
Prepared: 1 1 /21/2022
Page 13 of 14
GRANICUS
Sunny Isles Beach, FL
Warranties and Disclaimers. The ClearCaster products are provided "AS IS" and as available. EACH PARTY
HEREBY DISCLAIMS ANY AND ALL OTHER WARRANTIES OF ANY NATURE WHATSOEVER WHETHER ORAL
AND WRITTEN, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIESOF
MERCHANTABILITY, TITLE, NON -INFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE. NEITHER
GRANICUS NOR ITS SUPPLIERS WARRANT THAT THE CLEARCASTER PRODUCTS WILL MEET CUSTOMER'S
REQUIREMENTS NOR THAT THE OPERATION THEREOF WILL BE UNINTERRUPTED OR ERROR FREE.
Notwithstanding the foregoing and subject to payment of all applicable fees, Granicus will provide a three
(3) year warranty with respect to required hardware. Within the three (3) year warranty period, Granicus
shall repair or replace any required hardware provided directly from Granicus that fails to function
properly due to normal wear and tear, defective workmanship, or defective materials.
EXCLUSION OF CONSEQUENTIAL AND RELATED DAMAGES. UNDER NO CIRCUMSTANCES SHALL
GRANICUS NOR ITS SUPPLIERS BE LIABLE FOR ANY SPECIAL, INDIRECT, PUNITIVE, INCIDENTAL, OR
CONSEQUENTIAL DAMAGES, WHETHER AN ACTION IS IN CONTRACT OR TORT AND REGARDLESS OF THE
THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
FURTHER, GRANICUS NOR ITS SUPPLIER SHALL BE LIABLE FOR: (A) ERROROR INTERRUPTION OF USE OR
FOR LOSS OR INACCURACY OR CORRUPTION OF CUSTOMER DATA; (B) COST OF PROCUREMENT OF
SUBSTITUTE GOODS, SERVICES, TECHNOLOGY, OR HARDWARE; (C) LOSS OF BUSINESS; (D) DAMAGES
ARISING OUT OF ACCESS TO OR INABILITY TO ACCESS THE SERVICES, SOFTWARE, CONTENT, HARDWARE,
CLEARCASTER PRODUCTS, OR RELATED TECHNICAL SUPPORT; OR (E) FOR ANY MATTER BEYOND
GRANICUS' REASONABLE CONTROL, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES.
LIMITATION OF LIABILITY. IN NO INSTANCE SHALL EITHER PARTY'S LIABILITY TO THE OTHER PARTY FOR
DIRECT DAMAGES RESULTING EXCLUSIVELY FROM THE CLEARCASTER PRODUCTS (WHETHER IN
CONTRACT OR TORT OR OTHERWISE) EXCEED THE FEES PAID BY CUSTOMER FOR GRANICUS PRODUCTS
AND SERVICES DURING THE SIX (6) MONTHS IMMEDIATELY PRECEDING THE DATE THE DAMAGED PARTY
NOTIFIES THE OTHER PARTY IN WRITING OF THE CLAIM FOR DIRECT DAMAGES. NEITHER PARTY MAY
INSTITUTE AN ACTION IN ANY FORM ARISING OUT OF NOR IN CONNECTION WITH THE CLEARCASTER
PRODUCTS MORE THAN TWO (2) YEARS AFTER THE CAUSE OF ACTION HAS ARISEN.
Order #: Q-241050
Prepared: 11 /21/2022
Page 14 of 14
d syF F44,� SQ
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Leah Einwalter, Interim Media Manager
DATE: December 15, 2022
RE: Approval of Agreement with Granicus Inc. for Web Design Services
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
The City of Sunny Isles Beach wishes to partner with Granicus for website redesign and hosting
services in order to build a brand new user-friendly, secure, ADA compliant and modern website. The
City envisions a new website which enhances the user experience, simplifies content management,
and provides resident -focused information and top-quality service, while meeting high standards for
design and visual appeal. Prior to the redesign, they will undertake an information architecture phase
which includes website data analysis, user research and user testing. This will ensure we design a
website that bridges the City's goals with user needs.
Granicus is also the provider of the City's agenda management software and provides the the
licensure and hardware components to stream the City's public meetings.
The initial one-time costs for all Granicus related services is $44,850.00. The annual subscription and
support fees for the first year are $31,784.00, for a total amount not to exceed $76,634.00.
Thereafter, subscription and support fees will have an annual increase of 5%.
FUNDING SOURCE:
Item Number: 10.H
Funds have been appropriated from account 001-2-5160-431000.
ATTACHMENTS:
Resolution
Proposal
Item Number: 10.1-11