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HomeMy WebLinkAboutAssociated Printing Productions, Inc.CAM kssocI.r LI) PRINTING PRODI,CFwNs INC. January 6111, 2023 Ed Keppick Senior Sales Executive Associated Printing Productions, 13925 NW 601h Avenue, Miami Lakes, FL 33014 City of Sunny Isles Beach Received Request to Qualify No. 22-12-22 1 JAN 9 2022 1870 Collins Avenue, Sunny Isles Beach, FL 33160 ' LCOffice ity of Sunny Isles ®each of the City Clerk Dear Sir or Madam, Thank you for the opportunity to submit this application for Citywide Printing Services. Please find enclosed: A. The completed twenty -eight -page application that includes written information on pages 24, 25, 27, plus eight pages of signed and notarized documents B. An addendum containing Associated Printing Production's requested groups for consideration, as well as examples of each. C. Associated Printing Productions Qualifications D. Company information E. Company experience and qualifications F. Staffing G. Approach and methodology H. Associated Printing Production's Emergency Disaster Contingency Plan I. References of Similar Work Engagements J. Ed Keppick, main company contact, resume K. Business References L. APPi's Power or Print M. Equipment List Sincerely, Ed Keppick Senior Sales Executive 1:3021-) m I.u.li�3301I • Tri.:305()->3 30502:1 1 j-tIni Request to Qualify Goods & Services � S�t.1NY IS�F s O n U _ >k F L 0 o F SUN PCO CITYWIDE PRINTING SERVICES `if of S'0 Ro" ��nC 1r�N ItyOf u Otflp 'Myltl OfGlty REQUEST TO QUALIFY NO. 22-12-01 RELEASE DATE: THURSDAY, DECEMBER 8, 2022 ALL QUESTIONS DUE: NO LATER THAN DECEMBER 22, 2022 AT 5:00 PM IN All questions will be answered via addendum WRITING TO PURCHASING@SIBFL.NET. posted to DemandStar. DUE DATE FOR SUBMITTALS: NO LATER THAN MONDAY, JANUARY 9, 2023 BY 2:30 PM CITY OF SUNNY ISLES BEACH GOVERNMENT CENTER SUBMIT SEALED SUBMITTALS TO: OFFICE OF THE CITY CLERK 18070 COLLINS AVENUE, 4T" FLOOR Envelope must clearly provide your firm's name, SUNNY ISLES BEACH, FLORIDA 33160 phone # and contact information and must be labeled with the RTQ # and name. ONLINE SUBMITTALS ARE NOT ACCEPTED City of Sunny Isles Beach I Request to Qualify No. 22-12 01 ■■ C TY GE SUNNY ISLES BEACH 18070 Collins Avenue Sunry Isles Bunch, Florida 33160 30.5.947.0606 �vsvn;ik-,fl,nFt _ TABLE OF CONTENTS PAGE NO. TABLE OF CONTENTS 2 LEGAL ADVERTISEMENT/NOTICE TO BIDDER 3 INSTRUCTIONS TO BIDDER/ GENERAL TERMS 4 SPECIAL TERMS & CONDITIONS 10 SCOPE OF WORK /TECHNICAL SPECIFICATIONS 17 EVALUATION PROCESS 20 SUBMITTAL FORMAT 21 BID SUBMITTAL FORM 24 AFFIDAVITS NON -COLLUSIVE AFFIDAVIT PUBLIC ENTITY CRIMES EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT CONFLICT OF INTEREST STATEMENT DISPUTE DISCLOSURE FORM ANTI -KICKBACK AFFIDAVIT ANTI -BOYCOTT CERTIFICATION E -VERIFY AFFIDAVIT EXHIBITS—CLICK HERE ENVELOPE, BUDGET BOOK, BUSINESS CARDS SHUTTLE MAP, SIB ISLANDER AND MORE City of Sunny Isles Beach I Request to Qualify No. 22-12-01 or 5 SPl P", LEGAL ADVERTISEMENT NOTICE TO FIRM NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as specified. CITYWIDE PRINTING SERVICES Request to Qualify No. 22-12-01 The Bid Specifications for this Request to Qualify are available from DemandStar by calling (800) 711-1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of Sunny Isles Beach —Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors who are listed on the official list. The City may not accept incomplete Bids. Sealed submittals will be received by the City Clerk no later than Monday, January 9, 2023 at 2:30 PM at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 411 floor, Sunny Isles Beach, Florida, 33160. The City is under no obligation to return Submittals. Responses will be publicly opened and firm names and bid totals are read aloud at that time. The envelope containing the sealed RTQ must be clearly marked: CITYWIDE PRINTING SERVICES RTQ No. 22-12-01 OPENING DATE AND TIME — MONDAY, JANUARY 9, 2023 at 2:30 PM The City reserves the right to reject any or all submittals, with or without cause, to waive technical errors and informalities, and to accept the submittal determined to be in the best interest of the City. Potential and actual proposers shall not solicit or otherwise communicate in any manner whatsoever, directly or indirectly, with the City Council, City Manager, evaluation committee members, or City staff, other than Purchasing Division personnel, regarding this RTQ from the time of the RTQ initial release through the award. All procurement solicitations, once released to the public and until an award recommendation has been forwarded to the City Commission, by the City manager are under the "Cone of Silence." Interested firms must direct any calls, emails, questions, inquiries, etc., to Purchasing at purchasing@sibf1.net. Violation of the Cone of Silence by a particular proposer shall render the award to said Proposer voidable by the City Commission. All questions regarding this RTQ shall be directed in writing to Purchasing by DECEMBER 22, 2022 AT 5:00 PM. Questions must be submitted via email to: Purchasing@sibfl.net. Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier. Mauricio Betancur, CMC, City Clerk, City of Sunny Isles Beach City of Sunny Isles Beach I Request to Qualify No. 22-12-01 Of 5'L70 f,r SECTION 1 INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIOONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RTQ SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. 1.1 CLARIFICATION/EXPLANATION/QUESTIONS: 1.6 BID DEADLINE: Any questions concerning the Bid Specifications or any required Bids must be submitted no later than the time and date shown within this need for clarification must be addressed to Purchasing at document. Purchasing@sibfl.net by the date mentioned above. Interpretations or clarifications considered necessary by the 1.7 SEALED BID: City will be issued by addenda and posted/disseminated by The entire Bid Response Package shall be placed in an opaque envelope DemandStar (www.demandstar.com) to all parties listed on the (with all items listed on the Bid checklist form and all other items required official plan holders' list as having received the Bid documents. within this Request toQualify must be executed) and submitted in a sealed Only questions answered by written addenda shall be binding. envelope. Oral interpretations or clarifications shall be without legal effect. No plea of ignorance or delay or required need of 1.8 BID EXECUTION, SIGNATURES. ERASURE/CORRECTION: additional information shall exempt a Proposers from All Bids shall be signed in blue ink. All price quotes shall be typewritten or submitting their Bid on the required date and time as publicly printed with ink. All corrections made by the proposers prior to the noted. opening must be initialed and dated by the proposers. No changes or corrections will be allowed after Bids are opened. Bids must contain an 1.2 PLAN HOLDER'S LIST: original, manual signature of an authorized representative of the company. As a convenience to vendors, the City of Sunny Isles Beach has made availablevia internet l istsofall plan holders foreach Requestfor Proposal, 1.9 WITHDRAWAL OF BIDS: Request to Quality, and Invitation to Bid. The information is available on- line at www.demandstar.com or by calling the Office of the City Clerk at Proposers may withdraw Bids only by written request and shall forward (305) 792-1703. the withdrawal request via "Certified U.S. Mail — Return Receipt Requested" prior to the Bid opening time. Negligence on the part of the 1.3 ADDENDA TO SPECIFICATIONS: Proposers in preparing the Bid confers no right for the withdrawal of the Bid after it has been opened. If any addenda are issued after the initial specifications are released, the City will post and disseminate the addenda through DemandStar. For 1.10 BID OPENING: those projects with separate plans, blue prints, or other materials that cannot be accessed through the internet, the Office of the City Clerk will Bids will be opened publicly at the time and place stated in the Notice to make good faith effort to ensure that all registered proposers (those who Bidder. It is the responsibility of the proposers to insure that the Bid have been registered as receiving a Bid package) receive the documents. reaches the Office of the City Clerk on or before the closing hour and date It is the responsibility of the vendor prior to the submission of any Bid to stated on the Request to Quality. After the Bid opening, the contents of check the above website or contact the Office of the City Clerk at (305) the Bid Form will be made public for the information of vendors and other 792-1703 to verify any addenda issued. The receipt of all addenda must interested parties who may be present either in person or by be acknowledged on the Bid Response Sheet. representative. Bids that are received after the Bid opening time will not be considered and will not be returned. 1.4 SPECIAL ACCOMMODATIONS: 1.11 EVALUATION OF BIDS: Any person requiring a special accommodation at a Pre -Bid Conference or Bid/RFP/RFP/RTQ opening because of a disability should call the Office of The City, at its sole discretion, reserves the right to inspect any/all the City Clerk at (305) 792-1703 at lease five (5) days prior to the Pre -Bid Proposers facilities to determine their capability of meeting the Conference or Bid/RFP/RFP/RTQ opening. If you are hearing or speech requirements for the Contract. Also, price, responsibility, and impaired, please contact the Office of the City Clerk by calling the City of responsiveness of the Proposers, the financial position, experience, Sunny Isles Beach using the Florida Relay Service which can be reached at staffing, equipment, materials, references, and past history of service to 1(800) 955-8771 (TDD). the City and/or with other units of state, and/or local governments in Florida, or comparable private entities, will be taken into consideration in 1.5 PUBLIC ENTITY CRIMES STATEMENT: the Award of the Contract. Pursuant to the provisions of paragraph (2) (a) of section 287.133, Florida 1.11.1 Hold Harmless: All Proposers shall hold the City, it's statutes -"a person or affiliate who has been placed on the convicted officials and employees harmless and covenant not to sue vendor list following a conviction for a public entity crime may not submit the City, it's officials and employees in reference to their a Bid on a contract to provide any goods or services to a public entity, may decisions to reject, award, or not award a Bid, as applicable. not submit a Bid on a contract with a public entity for the construction or 1.11.2 Cancellation: Failure on the part ofthe Proposers to comply repair of a public building or public work, may not submit Bids on leases of with the conditions, specifications, requirements, and real property to a public entity, may not be awarded to perform work as a terms as determined by the City, shall be just cause for Contractor, supplier, sub -Contractor, or consultant under a contract with cancellation of the Award. any public entity, and may not transact business with any public entity in 1.11.3 Disputes: If any dispute concerning a question of fact arises excess of the threshold amount provided in section 287.107, for category under the Contract, other than termination for default or two for a period of 36 months from the date of being placed on the convenience, the Contractor and the City department convicted vendor list". responsible for the administration of the Contract shall make a good faith effort to resolve the dispute. If the City of Sunny Isles Beach I Request to Qualify No. 22-12-01 dispute cannot be resolved by agreement, then the department with the advice of the City Attorney shall resolve the dispute and send a written copy of its decision to the Contractor, which shall be binding on both parties. 1.12 AGREEMENT: After the Bid award, the City will, at its option, prepare an Agreement specifying the terms and conditions resulting from the award of this Bid. The vendor will have ten (10) calendar days after notification of the award by the City to execute the Agreement and provide the required Performance Bond. The Proposers who has the Contract awarded to them and who fails to execute the Agreement and furnish the Performance Bond and Insurance Certificates within the specified time shall forfeit the Bid Security that accompanied their Bid, and the Bid Security shall be retained as liquidated damages by the City, and it is agreed that this sum is a fair estimate of the amount of damages the City will sustain in case the Proposers fails to enter into the Contract and furnish the Bonds as herein before provided. Bid Security deposited in the form of a cashier's check drawn on a local bank in good standing shall be subject to the same requirements as a Bid Bond. The performance of the City of Sunny Isles Beach of any of its obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the agreement for the current and any future periods provided for within the Bid specifications. 1.13 PAYMENTS: Payment will be made after commodities/services have been received, accepted, and properly invoiced as indicated in the contract and/or purchase order. Invoices must bear the purchase order number. 1.14 BRAND NAMES: If a brand name, make, of any "or equal" manufacturer trade name, or vendor catalog is mentioned whether or not followed by the words "approved equal' it is forthe purpose of establishing a grade or quality of material only. Vendor may offer equals with appropriate identification, samples, and/or specifications on such item(s). The City shall be the sole judge concerning the merits of items Bid as equals. 1.15 MATERIAL: Material(s) delivered to the City under this Bid shall remain the property of the seller until accepted to the satisfaction of the City. In the event materials supplied to City are found to be defective or do not conform to specifications, the City reserves the right to return the product(s) to the sellerat the seller's expense. 1.16 SAMPLES: Samples of items, when required, must be furnished by the Proposers free of charge to the City. Each individual sample must be labeled with the Proposers name and manufacturer's brand name and delivered by them within ten (10) calendar days of Proposers receipt of the "Notice to Proceed", unless schedule indicates a different time. If samples are requested subsequent to the Bid opening, they should be delivered within ten (10) calendar days of the request. The City will not be responsible for returning samples. 1.17 QUANTITY GUARANTY: No guaranty or warranty is given or implied by the City as to the total amount that may or may not be purchased from any resulting Contractor Award. These quantities are for Bid purposes only and will be used for tabulation and presentation of the Bid. The City reserves the right to increase or decrease quantities as required, even significantly. The prices offered herein and the percentage rate of discount applies to other representative items not listed in this Bid. 1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS: In the event any governmental restrictions may be imposed which would necessitate alteration of the material quality, workmanship, or performance of the items offered on this Bid prior to their delivery, it shall 1.19 1.20 1.21 1.23 1.24 be the responsibility of the successful Proposers to notify the City at once, indicating in their letter the specific regulation which required an alteration. The City of Sunny Isles Beach reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel at no further expense to the City. SAFETY STANDARDS: The Proposers warrants that the product(s) supplied to the City conforms in all respects to the standards set forth in the occupational safety and health act (OSHA) and its amendments. Bids must be accompanied by a materials data safety sheet (MSDS) when applicable. WARRANTIES: Successful Proposers shall act as agent for the City in the follow-up and compliance of all items under Warranty/Guaranty and complete all forms for Warranty/Guarantee coverage under this Contract. COPYRIGHTS/PATENT RIGHTS: Proposers warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling of goods shipped or ordered, as a result of this Bid. The seller agrees to indemnify City from any and all liability, loss, or expense occasioned by any such violation. LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE REGISTRATION): The contractor shall be responsible for obtaining and maintaining throughout the contract period his or her city and county local business tax receipts. Each vendor submitting a Bid on this Request to Qualify shall include a copy of the company's local business tax/occupational license(s) with the Bid response. For information specific to City of Sunny Isles Beach local business tax/occupational licenses, please call Code Enforcement & Licensing at (30S) 792-1705. If the contractor is operating under a fictitious name as defined in Section 865.059, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the Bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulations or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State shall submit a copy of the current licensing from the appropriate agency and/or proof of current active status with the Division of Corporations of the State of Florida. LIABILITY, INSURANCE, PERMITS AND LICENSES: Proposers shall assume the full duty, obligation, and expense of obtaining all necessary licenses, permits, inspections, and insurance required. The Proposers shall be liable for any damages or loss to the City occasioned by negligence of the Proposers (or their agent) or any person the Proposers has designated in the completion of their contract as a result of the Bid. Contractor shall be required to furnish a copy ofall licenses, certificates of competency or other licensor requirements necessary to practice their profession as required by Florida State Statute, Miami -Dade County, and City of Sunny Isles Beach Code. Contractors shall include current Miami - Dade County Certificates of Competency. These documents shall be furnished to the City along with the Bid response. Failure to furnish these documents or to have required licensor will be grounds for rejecting the Bid. Proposers shall furnish to the Office of the City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160, certificate(s) of insurance which indicate that insurance coverage has been obtained from an insurance company authorized to do business in the State of Florida or otherwise secured in a manner satisfactory to the City, for those coverage types and amounts listed in this document, in an amount equal to 100% of the requirements and shall be presented to the City prior to issuance of any Contract(s) or Awards) Document(s). The City of Sunny Isles Beach shall be named as "additional insured" with respect to this coverage. The required certificates of insurance shall not only name the types of policies provided, but shall also refer specifically to this Bid and section. At the time of Bid submission the Proposers must submit City of Sunny Isles Beach I Request to Qualify No. 22-12-01 � 0.}- CSP 5""" PN certificates of insurance as outlined in the General Conditions section. All required insurances shall name the City of Sunny Isles Beach as additional Agreement: The written Agreement between the City insured and such insurance shall be issued by companies authorized to and the Contractor covering the Work to be issue insurance in the State of Florida. It shall be the responsibility of the performed, which includes the Contract Proposers and insurer to notify the City Manager of the City of Sunny Isles Documents. Beach of cancellation, lapse, or material modification of any insurance policies insuring the Proposers, which relate to the activities of such Addenda: Written or graphic instruments issued prior vendor and the City of Sunny Isles Beach. Such notification shall be in to the Bid Opening which modify or interpret writing, and shall be submitted to the City finance support service director the Contract Documents, Drawings and thirty (30) days prior to cancellation of such policies. This requirement Specifications, by addition, deletions, shall be reflected on the certificate of insurance. Failure to fully and clarifications or corrections. satisfactorily comply with the city's insurance and bonding requirements set forth herein will authorize the City Manager to implement a rescission Approved: Means approved by the City. of the Bid award without further City Commission action. The Proposers hereby holds the City harmless and agrees to indemnify City and covenants Bid: The offer of the Proposers submitted on the not to sue the City by virtue of such rescission. prescribed form setting forth the prices for the Work to be performed. 1.25 ASSIGNMENT: Bidder, Proposer or Vendor:Any person, firm or corporation submitting a The Contractor shall not transfer or assign the performance required by Bid for Work. this Bid without prior written consent of the City Manager. Any award issued pursuant to the Request to Qualify and monies which may be due Bonds: Bid, performance bond and other hereunder are not assignable except with prior written approval ofthe City instruments of security, furnished by the Manager. Further, in the event that the majority ownership or control of Contractor and their surety in accordance the Contractor changes hands subsequent to the award of this contract, with the Contract Documents and in Contractor shall promptly notify City in writing (via United States Postal accordance with the law of the State of Service — Certified Mail, Return Receipt Requested) of such change in Florida. ownership or control at least thirty (30) days prior to such change and City shall have the right to terminate the contract upon sixty (60) days written Change Order: A written order to the Contractor signed by notice, at City's sole discretion. the City authorizing an addition, deletion or revision in the Work, or an adjustment in the 1.26 HOLD HARMLESS/INDEMNIFICATION: Contract Price or the Contract Time issued after execution of the Agreement. The Contractor shall indemnify, hold harmless, and defend the City of Sunny Isles Beach, it's officers, agents and employees from and against any City: City of Sunny Isles Beach, 18070 Collins claims, demands or causes of action of whatsoever kind or nature arising Avenue, Sunny Isles Beach, Florida 33160. out of error, omission, negligent act, conduct, or misconduct of the Contractor, their agents, servants or employees in the provision of goods Contract Documents: Contract Documents shall include, or the performance of services pursuant to this Bid and / or from any Instructions to Proposers, Contractor's Bid, procurement decision of the City including without limitation, awarding the Bonds, the Notice of Award, the the Contract to the Contractor. Agreement between the City and Contractor as well as any addenda thereto, these 1.27 NON-CONFORMANCE TO CONTRACT: General Conditions, Special Conditions, the Technical Specifications, Drawings and The City of Sunny Isles Beach may withhold acceptance of, or reject items Modifications, Notice to Proceed, Request to which are found upon examination, not to meet the specification Qualify, Insurance Certificates, Change requirements. Upon written notification of rejection, items shall be Orders and Acknowledgment of removed within (5) calendar days by the vendor at their own expense and Conformance with the City of Sunny Isles redelivered at their expense. Rejected goods left longer than thirty (30) Beach. calendar days will be regarded as abandoned and the City shall have the right to dispose of them as its own property. Rejection for non- Contract Price: The total monies payable to the Contractor conformance or failure to meet delivery schedules may result in the under the Contract Documents. Contractor being found in default. Contract Time: The number of calendar days stated in the 1.28 DEFAULT PROVISION: Agreement for the completion ofthe Work. In case of default by the Proposers, the City of Sunny Isles Beach may Contracting Officer: The individual who is authorized to sign the procure the articles or services from other sources and hold the Proposers contract documents on behalf of the City's responsible for any excess costs occasioned or incurred thereby. governing body. 1.29 SECONDARY/OTHER VENDORS: Contractor: The person, firm or corporation with whom the City has executed this Agreement. The City reserves the right in the event the primary vendorcannot provide an item(s) or service(s) in a timely manner as requested, to seek other Day: A calendar day of twenty-four hours sources without violating the intent of the Contract, measured from midnight to the next midnight. 1.30 DEFINITIONS: Field Order: A written order issued by the City which Wherever used in these General Conditions or in the other Contract clarifies or interprets the Contract Documents, the following terms shall have the meaning indicated which Documents or orders minor changes in the shall be applicable to both the singular and plural thereof: Work. Acceptance: Acceptance by the City of the Work as being Modification: Modification means any one of the fully complete in accordance with the following: (a) a written amendment of the Contract Documents subject to waiver of Contract Documents signed by both parties, claims. (b) a Change Order, (c) a written clarification City of Sunny Isles Beach Request to Qualify No. 22-12-01 1.31 BID AWARD The City reserves the right to reject any and all Bids at its sole discretion. Bids shall be awarded by the City after the City performs all necessary searches, inquiries, exploration, and analysis of the Bids. The Bid shall be awarded to the lowest responsible and responsive proposer whose Bid best serves the interests of and represents the best value to the City in conformity with the criteria set forth in Section 62-8 of the City Code. No Notice of Award will be given until the City has concluded any investigation(s) as they deem necessary to establish the Proposers capability to perform the Services as described in this RFP, ITB, RFP, RTQ or ITO, as substantiated by the required professional experience, client references, technical knowledge and qualifications; and sufficient labor and equipment to comply with the City's established standards, as well as the financial capability of the Proposer to perform the Work in accordance with the Contract Documents to the satisfaction of the Citywithin the time prescribed. The City reserves the right to reject the Bid of any Proposers on the basis of these queries and investigations and who does not meet the City's satisfaction, even though the firm may be the lowest dollars and til} of wt4 �gy cents Bid. In analyzing Bids, the City will also take into consideration client references, past work experience and work product, proven ability to satisfactorily perform. If the Contract is awarded, the City will issue the Notice of Award and give the successful Proposers a Contract for execution within ninety (90) days after opening of Bids. The City specifically reserves the right to award the contract to a proposer who is not necessarily the lowest dollars and cents proposers on the basis of the results of these queries and investigation(s). 1.32 EXECUTION OF AGREEMENT: 1.33 1.34 1.35 1.36 At least four counterparts of the Agreement, the Performance Bond, the Certificates of Insurance and such other Documents as required by the Contract Documents shall be executed and delivered by Contractor to the City within ten (10) calendar days of receipt of the Notice of Award. LAWS AND REGULATIONS: The Contractor will give all notices and comply with all laws, ordinances, rules and regulations applicable to the Work. If the Contractor observes that the Specifications are at variance therewith, they will give the City prompt written notice thereof, and any necessary changes shall be adjusted by an appropriate modification. If the Contractor performs any Work knowing it to be contrary to such laws, ordinances, rules and regulations, and without such notice to the City, they will bear all costs arising wherefrom. TAXES The City of Sunny Isles Beach is exempt from sales tax imposed by the State and/or Federal Government. Florida Sales Tax Exemption No. 23-00- 477131-54C appears on each purchase order. Exemption certificates are available upon request. In consideration of the separate sum of twenty-five dollars ($25.00) and other valuable consideration, the Contractor shall defend, indemnify and hold harmless the City, its officers, agents and employees, from or on account of any injuries or damages, received or sustained by any person or persons during or on account of any operations connected with the Work described in the Contract Documents, or by or in consequence of any negligence in connection with the same; or by use of any improper materials or by or on account of any act or omission of the said Contractor or his Sub -Contractor, agents, servants or employees. The Contractor will defend, indemnify and hold harmless the City and their agents or employees from and against all claims, damages, losses and expenses including attorneys' fees arising out of or resulting from the performance of the Work, provided that any such claim damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than Work itself) including the loss of use resulting wherefrom and (b) is caused in whole or in part by any negligent act or omission of the Contractor, Sub -Contractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused by a party indemnified hereunder. In the event that a court of competent jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this Work, then in lieu of the above provisions of this section the parties agree that Contractor shall indemnify, defend and hold harmless the City, their officers and employees, to the fullest extent authorized by Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to be incorporated herein by reference as if fully set forth herein. In the event that any action or proceeding is brought against City by reason of any such claim or demand, Contractor, upon written notice from City shall defend such action or proceeding by counsel satisfactory to City. The indemnification provided above shall obligate Contractor to defend at its own expense or to provide for such defense, at City's option, any and all claims of liability and all suits and actions of every name and description that may be brought against City, excluding only those which allege that the injuries arose out of the sole negligence of City, which may result from the operations and activities under this Contract whether the Work be performed by Contractor, its Sub -Contractors, or by anyone directly or indirectly employed by either. DECISIONS ON DISAGREEMENTS: The City will be the initial interpreter of the Technical Specifications. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 or interpretation if issued by the City, or (d) a written order for minor change or alteration in the Work issued by the City. A modification may only be issued after execution of the Agreement. Notice of Award: The written notice by City to the apparent successful Proposers stating that upon compliance with the conditions precedent to be fulfilled by him within the time specified, City will execute and deliver the Agreement to him. Samples: Physical examples which illustrate materials, equipment or workmanship and establish standards by which the Work will be judged. Specifications: Those portions of the Contract Documents consisting of written technical descriptions of materials, equipment, construction systems, standards and workmanship as applied to the Work. Statement of Services: The form furnished by the City which is to be used by the Contractor in requesting progress payments. Supplier: Any person or organization who supplies materials or equipment for the Work, including that fabricated to a special design, but who does not perform labor at the site. Work: Any and all obligations, duties and responsibilities necessary to the successful completion of the Project assigned to or undertaken by Contractor under the Contract Documents, including all labor, materials, equipment and other incidentals, and the furnishing thereof. Written Notice: The term "Notice" as used herein shall mean and include all written notices, demands, instructions, claims, approvals and disapproval's required to obtain compliance with Contract requirements. Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or to an authorized representative or such individual, firm, or corporation, or if delivered at or sent by registered mail to the last business address known to them who gives the notice. Unless otherwise stated in writing, any notice to or demand upon the City under this Contract shall be delivered to the City. 1.31 BID AWARD The City reserves the right to reject any and all Bids at its sole discretion. Bids shall be awarded by the City after the City performs all necessary searches, inquiries, exploration, and analysis of the Bids. The Bid shall be awarded to the lowest responsible and responsive proposer whose Bid best serves the interests of and represents the best value to the City in conformity with the criteria set forth in Section 62-8 of the City Code. No Notice of Award will be given until the City has concluded any investigation(s) as they deem necessary to establish the Proposers capability to perform the Services as described in this RFP, ITB, RFP, RTQ or ITO, as substantiated by the required professional experience, client references, technical knowledge and qualifications; and sufficient labor and equipment to comply with the City's established standards, as well as the financial capability of the Proposer to perform the Work in accordance with the Contract Documents to the satisfaction of the Citywithin the time prescribed. The City reserves the right to reject the Bid of any Proposers on the basis of these queries and investigations and who does not meet the City's satisfaction, even though the firm may be the lowest dollars and til} of wt4 �gy cents Bid. In analyzing Bids, the City will also take into consideration client references, past work experience and work product, proven ability to satisfactorily perform. If the Contract is awarded, the City will issue the Notice of Award and give the successful Proposers a Contract for execution within ninety (90) days after opening of Bids. The City specifically reserves the right to award the contract to a proposer who is not necessarily the lowest dollars and cents proposers on the basis of the results of these queries and investigation(s). 1.32 EXECUTION OF AGREEMENT: 1.33 1.34 1.35 1.36 At least four counterparts of the Agreement, the Performance Bond, the Certificates of Insurance and such other Documents as required by the Contract Documents shall be executed and delivered by Contractor to the City within ten (10) calendar days of receipt of the Notice of Award. LAWS AND REGULATIONS: The Contractor will give all notices and comply with all laws, ordinances, rules and regulations applicable to the Work. If the Contractor observes that the Specifications are at variance therewith, they will give the City prompt written notice thereof, and any necessary changes shall be adjusted by an appropriate modification. If the Contractor performs any Work knowing it to be contrary to such laws, ordinances, rules and regulations, and without such notice to the City, they will bear all costs arising wherefrom. TAXES The City of Sunny Isles Beach is exempt from sales tax imposed by the State and/or Federal Government. Florida Sales Tax Exemption No. 23-00- 477131-54C appears on each purchase order. Exemption certificates are available upon request. In consideration of the separate sum of twenty-five dollars ($25.00) and other valuable consideration, the Contractor shall defend, indemnify and hold harmless the City, its officers, agents and employees, from or on account of any injuries or damages, received or sustained by any person or persons during or on account of any operations connected with the Work described in the Contract Documents, or by or in consequence of any negligence in connection with the same; or by use of any improper materials or by or on account of any act or omission of the said Contractor or his Sub -Contractor, agents, servants or employees. The Contractor will defend, indemnify and hold harmless the City and their agents or employees from and against all claims, damages, losses and expenses including attorneys' fees arising out of or resulting from the performance of the Work, provided that any such claim damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than Work itself) including the loss of use resulting wherefrom and (b) is caused in whole or in part by any negligent act or omission of the Contractor, Sub -Contractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused by a party indemnified hereunder. In the event that a court of competent jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this Work, then in lieu of the above provisions of this section the parties agree that Contractor shall indemnify, defend and hold harmless the City, their officers and employees, to the fullest extent authorized by Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to be incorporated herein by reference as if fully set forth herein. In the event that any action or proceeding is brought against City by reason of any such claim or demand, Contractor, upon written notice from City shall defend such action or proceeding by counsel satisfactory to City. The indemnification provided above shall obligate Contractor to defend at its own expense or to provide for such defense, at City's option, any and all claims of liability and all suits and actions of every name and description that may be brought against City, excluding only those which allege that the injuries arose out of the sole negligence of City, which may result from the operations and activities under this Contract whether the Work be performed by Contractor, its Sub -Contractors, or by anyone directly or indirectly employed by either. DECISIONS ON DISAGREEMENTS: The City will be the initial interpreter of the Technical Specifications. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 1.37 CITY MAY TERMINATE: If the Contractor is adjudged bankrupt or insolvent, or if they make a general assignment for the benefit of their creditors, or if a trustee or receiver is appointed for the Contractor or for any of their property, or if they file a petition to take advantage of any debtors act, or to reorganize under bankruptcy or similar laws, or if they repeatedly fails to supply sufficient skilled workmen or suitable materials or equipment, or if they repeatedly fail to make prompt payments to Sub -Contractors or for labor, materials or equipment or they disregard laws, ordinances, rules, regulations or orders of any public body having jurisdiction, or if they disregard the authority of the City, of if they otherwise violate any provision of, the Contract Documents, then the City may, without prejudice to any other right or remedy and after giving the Contractor and the surety ten (10) days written notice, terminate the services of the Contractor and take possession of the Project and of all materials, equipment, tools, construction equipment and machinery thereon owned by the Contractor, and finish the Work by whatever method they may deem expedient. In such case the Contractor shall not be entitled to receive any further payment until the Work is finished. If the unpaid balance of the Contract Price exceeds the direct and indirect costs of completing the Project, including compensation for additional professional services, such excess shall be paid to the Contractor. If such costs exceed such unpaid balance, the Contractor will pay the difference to the City. Such costs incurred by the City will be determined by the City and incorporated in a Change Order. If after termination of the Contractor under this Section, it is determined by a court of competent jurisdiction for any reason that the Contractor was not in default, the rights and obligations of the City and the Contractor shall be the same as if the termination had been issued pursuant to this document. 1.37.1 Where the Contractors services have been so terminated by the City said termination shall not affect any rights of the City against the Contractor then existing or which may thereafter accrue. Any retention or payment of moneys by the City due the Contractor will not release the Contractor from liability. 1.37.2 Upon ten (10) days written notice to the Contractor, the City may, without cause and without prejudice to any other right or remedy, elect to terminate the Agreement. In such case, the Contractor shall be paid forall Work executed and accepted by the City as of the date of the termination. No payment shall be made for profit for Work which has not been performed. 1.38 MISCELLANEOUS: Proposers acknowledge the following miscellaneous conditions 1.38.1 Whenever any provision of the Contract Documents requires the giving of written notice it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to them who gives the notice. 1.38.2 The Contract Documents shall remain the property of the City. The Contractor shall have the right to keep one record set of the Contract Documents upon completion of the Project. 1.38.3 The duties and obligations imposed by these General Conditions, Special Conditions and Supplemental Conditions and the rights and remedies available hereunder, and, in particular but without limitation, the warranties, guarantees and obligations imposed upon Contractor and those in the Special Conditions and the rights a nd remedies available to the City, shall be in addition to, and shall not be construed in anyway as a limitation of, any rights and remedies available by law, by special guarantee or by other provisions of the Contract Documents. 1.43 1.44 1.45 tf'k of 5101, ?Z"_ 1.38.4 Should the Cityorthe Contractor suffer injury or damage to its person or property because of any error, omission, or act of the other or of any of their employees or agents or others forwhose acts they are legally liable, claim shall be made in writing to the other party within a reasonable time of the first observance of such in jury or damage. WAIVER OF JURY TRIAL City and Contractor knowingly, irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in State or Federal Court proceedings in respect to any action, proceeding, lawsuit or counterclaim based upon the Contract Documents or the performance of the Work there under. GOVERNING LAW: The Contract shall be construed in accordance with and governed by the law of the State of Florida. VENUE: Venue of any action to enforce the Contract Documents shall be in Miami - Dade County, Florida. ARBITRATION It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be held in Miami -Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties shall be paid by the non -prevailing parry or, if neither party prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined by the court on confirmation. PROJECT RECORDS: City shall have right to inspect and copy during regular business hours at City's expense, the books and records and accounts of Contractor which relate in any way to the Project, and to any claim for additional compensation made by Contractor, and to conduct an audit ofthe financial and accounting records of Contractor which relate to the Project. Contractor shall retain and make available to City all such books and records and accounts, financial or otherwise, which relate to the Project and to any claim for a period of three years following final completion of the Project. During the Project and the three year period following final completion of the Project, Contractor shall provide City access to its books and records upon five days written notice. SEVERABILITY If any provision of the Contract or the application thereof to any person or situation shall to any extent, be held invalid or unenforceable, the remainder of the Contract, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. The Contractor is an independent Contractor under the Contract. Services provided by the Contractor shall be by employees of the Contractor and subject to supervision by the Contractor, and not as officers, employees, or agents of the City. Personnel policies, tax responsibilities, social security and health insurance, employee benefits, purchasing policies and other similar administrative procedures, applicable to services rendered under the Contract shall be those of the Contractor. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 End of Section City of Sunny Isles Beach I Request to Qualify No. 22-12-01 • "'4, op swl P," Section 2 Special Terms and Conditions 2.1 PURPOSE OF REQUEST TO QUALIFY: Through this Request to Qualify ("RTQ"), the City of Sunny Isles Beach ("the City") is seeking to establish a pool of pre -qualified vendors capable of providing/delivering a variety of administrative printing, multi- colored publications, specialty printed products, envelope converting, finishing supplies and specialty fulfillment services for various city departments. The pre -qualified firms must provide all labor, equipment, material, delivery and consumables necessary for the production of printed material by copying and/or offset printing. Entry into the pre -qualification pool is not a contract between the City of Sunny Isles Beach and any member of the pool, but rather is an acknowledgment that the pool member satisfies the pre -qualification criteria set forth below for membership in the pool. Pre -qualified vendors will be invited to participate in future spot market competitions, which shall either by an ITQ or a WOPR. The pool shall remain open for the term of the RTQ, enabling vendors to qualify at any time after the initial RTQ opening date. As used in this RTQ the following definitions shall apply: Invitation to Quote (ITQ) — Shall refer to the solicitation of quotes from the Pool for specific goods and/or services; and awarded based on lowest price, or other quantifiable criteria. Prequalified Pool of Vendors (Pool) —Shall refer to business entities/individuals determined by the City as meeting the minimum standards of business, competence, financial ability, and/or product quality or placement in the Pool, and which may submit a quote or proposal, at the time of need. Vendor — Shall refer to a business entity/individual responding to this RTQ. The term "Firm" shall be synonymous with Vendor. Submittal — Shall refer to all information, attachments and forms submitted in response to this RTQ. Work Order Proposal Request (WOPR) — Shall refer to the solicitation of offers from the Prequalified Pool of Vendors for specific goods and/or services; and evaluated and awarded based on best value. There is no guarantee of the number of services the City will purchase during the term of the RTQ. Orders shall be placed when needed. Types of products expected to be procured under the awarded contract include but are not limited to: Group 1— Digital Color Reproduction — Offset quality • Capability to reprint from preset template Group 2 —Screen Printing on Paper, Cover, Vinyl, and other substrates; examples to include: City of Sunny Isles Beach I Request to Qualify No. 22-12-01 or 5,o • Stationery with the agency's logo, address, and related contact information • Letterhead • Forms • Door hangers • Tri -fold brochures • Business cards • Handbooks—various sizes • Folders • Magazines • Palm Cards • Outdoor banners • Pole banners • Acrylic/metal indoor and outdoor signs Group 3 — Mechanical Binding and Finishing Supplies; examples to include • Spiral binding supplies • Lamination sheets Group 4—Trade show displays and oversized prints; examples to include • Retractable banners • Outdoor banners Group 5 - Large and Small decals and stickers; examples to include • Floor decals • Window clings • Magnetic decals Group 6— Corrugated Cartons; examples to include • Mounted Posters — various sizes Group 7 — Interior/Exterior Large Decals Produced and Installed Group 8 — Mechanical Binding and Lamination Services; examples to include • Desktop calendars Group 9 - Hand Assemblv, Kitting, Fulfillment. Addressine. and Mailine: examples to include • Quarterly Magazine Mailing • Annual Newsletter Mailing • Operational manuals on 8 %" x 11" plain three (3) hole punched paper or spiral bind • Budget Book To qualify for this group, the vendor must have the ability and technology for addressing, inserting, sorting, and preparing preprinted materials for USPS distribution. Services must include preparation of standard City of Sunny Isles Beach I Request to Qualify No. 22-12-01 tr> OF S'04 FY' bulk -rate mailings and first-class mailings, machine preparation services (i.e. folding, inserting, tabbing), mailing permits for first-class and standard mail, address standardization and verification, ability to submit electronic files for custom mailing lists, ability to purchase mailing lists, mailing supplies, and necessary compliance with USPS mailing regulations. Group 10 — Die Making, Die Cutting, Embossing, Foil Stamp, and Gluing; examples to include • Custom invitations, tickets Group 11- Envelope Converting and Envelope Manufacturing; examples to include A/P & Payroll Check Envelopes Various sized business envelopes AP Check Stock The firm shall have forty-eight (48) hours from notification by the City that art is ready to return hi - resolution proofs to the City, unless waived by the City. Delivery of finished product is to be no more than five (5) working days from approval of high-resolution proofs, unless waived by the City. The quantity ordered shall be delivered to the City. No overage charges will be accepted. 2.2 TERM The pre -qualification pool will begin on the first calendar day of the month succeeding approval by the City Commission, or designee, unless otherwise stipulated in the Notice of Qualification Letter. This is contingent upon the completion and submittal of all required RTQ documents. The pre -qualification pool shall expire on the last day of the last month of the five (5) year period. 2.3 OPTIONS TO RENEW Prior to the completion of the contract's initial term, the City shall have the option to renew this contract for an additional three (3) year period. The continuation of the contract beyond the initial period is a city prerogative, not a right of the vendor. The prerogative may be exercised by the City only when such continuation is clearly in the best interest of the City. In an event the vendor declines the City's right to exercise an option to renew period, the City may consider the vendor to be in default which may affect vendor's eligibility for future contracts. 2.4 MINIMUM QUALIFICATION CRITERIA A sample selection of items from each group the vendor wants to qualify for, must be submitted by the vendor as part of their submittal package. The City may, at its sole discretion and in its best interest, allow vendors to supplement submitted documents in order to satisfy the prequalification criteria. Vendors shall submit all of the qualifying documents with their submittal form. It shall be the sole discretion of the City to determine the number of vendors who will be included under the pre -qualification pool. During the term of the RTQ the city reserves the right to add and/or delete pre -qualified vendors. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 1l401510"01, All materials shall be of the highest acceptable standards in the industry. Vendors shall identify the group of categories of specialty printed products, service/installations and finishing supplies that can be supplied to the City. Information offered must be relevant to the scope of work and technical specifications of each group within this solicitation. The qualifications are as follows: A. Firm shall have a minimum of three (3) years' experience in providing printing services in the group requesting to qualify for. B. Must provide three (3) references for which similar scope have been performed within the last three (3) years. C. Print house press must be located within 40 miles of City of Sunny Isles Beach, Government Center -18070 Collins Avenue, Sunny Isles Beach, FL 33160. D. Must show proof of having a sustainable paper program. In accordance with EPA's Comprehensive Procurement Guideline (CPG) program, paper products are to be quoted on at least 30% post -consumer recycled content paper, unless stated otherwise, in addition to the other paper specifications defined in the print order (e.g., size, weight, color). Notification of the post -consumer content is to be available upon request. In order to be considered responsive, Vendors shall, at a minimum, demonstrate compliance with the above Qualification Criteria in their submittal. All requested documentation and/or information shall be provided in the sealed submittal to confirm that the Proposer has satisfied the qualifications criteria in order to be properly evaluated as listed herein. Vendors failing to meet these requirements shall be deemed non- responsive. 2.5 PRICE The prices offered through an Invitation to Quote shall remain fixed and firm until the delivery or pick-up and acceptance of the order is completed and invoiced at the original price quoted to the City through the spot market competition process. The prices quoted shall be inclusive of all costs, fees, materials, labor, and transportation necessary to pick up, deliver, and produce a finished product involved in providing these services and supplies. No changes or additions shall be allowed without prior written consent from the user department. 2.6 PERFORMANCE AND PAYMENT BOND Intentionally Omitted 2.7 INSURANCE Comprehensive General Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: City of Sunny Isles Beach I Request to Qualify No. 22-12-01 irk or SO o Premises and Operation o Workers Compensation (Statutory) o Independent Contractors o Products and/or Completed Operations Hazard o Broad Form Property Damage o Broad Form Contractual Coverage applicable to this specific Contract o Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. o Professional Liability (Errors and Omissions) Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: o Owned Vehicles; o Hired and Non -Owned Vehicles; o Employers' Non -Ownership. Before starting the Work, the Contractor will file and make sure that all certificates of insurance required by this document and by the Contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City by certified mail. The City shall be named as an additional insured on the above -referenced policies. The Contractor agrees that if any part of the Work under the Contract is sublet, they will require the Sub-Contractor(s) to carry insurance as required, and that they will require the Sub- Contractor(s) to furnish to them insurance certificates similar to those required by the City in this section. 2.7.1 Cancellation and Re -Insurance: If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the Contractor shall be responsible for securing other acceptable insurance to provide the coverage specified in this section to maintain coverage during the life of this Contract. All deductibles must be declared by the Contractor and must be approved by the City. At the option of the City, either the Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond, in a form satisfactory to the City, covering the same. 2.8 METHOD OF PAYMENT: INVOICES The City of Sunny Isles Beach shall provide payments for products delivered by the vendor. The vendor shall provide fully documented invoice to the requesting City Department(s) that requested the products through a purchase order. In addition, the invoices shall identify critical, descriptive data. It shall be City of Sunny Isles Beach I Request to Qualify No. 22-12-01 `Jr} of Si1N P" understood that such invoices shall not be authorized for payment until such time as a City representative has inspected and approved the product. Contractor is advised that processing of invoices must follow this schedule, as the City has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next billing cycle. 2.9 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR Unless otherwise provided in Section 3 of this solicitation, the Vendor shall furnish the following, including but not limited to, all labor, material, equipment, adequate supervision, and coordination for satisfactory completion of services. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the City's responsible staff. 2.10 FEDERAL, STATE AND LOCAL REGULATIONS The successful Vendor shall comply with all federal, state and local ordinances, regulations, and rules as well as any other laws that would apply to the proposed project. Any costs associated with regulatory requirements shall be included in the project cost whether depicted specifically or not within the body of the submittal. 2.11 MULTIPLE AWARD The City intends to pre -qualify one or multiple firms for printing services. Award of a pre -qualification contract does not guarantee any future work to be awarded. The best suited Firm within the required discipline, as determined by the City, for a particular task or Project will be selected. In the event a Firm is selected for a specific project, the selected Firm will be required to negotiate an agreement based on the hourly rates. Depending on the type of Project, City Commission approval by resolution may be required. The City Manager or designee will be the Contract administrator for each Project. 2.12 PROPRIETARY RIGHTS The Vendor hereby acknowledges and agrees that the City retains all rights, title and interests in and to all materials, data, documentation and copies thereof furnished by the City to the Vendor hereunder or furnished by the Vendor to the City and/or created by the Vendor for delivery to the City, even if unfinished or in process, as a result of the Services the Vendor performs in connection with the Agreement, including all copyright and other proprietary rights therein, which the Vendor as well as its employees, agents, sub - Vendors and suppliers may use only in connection with the performance of Services under the Agreement. The Vendor shall not, without the prior written consent of the City, use such documentation on any other project in which the Vendor or its employees, agents, sub -Vendors or suppliers are or may become engaged. Submission or distribution by the Vendor to meet official regulatory requirements or for other purposes in connection with the performance of Services under the Agreement shall not be construed as publication in derogation of the City's copyrights or other proprietary rights. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 } 7F Soo W 2.13 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES Pursuant to Florida Statutes Section 217.4725, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. Contractors must certify that the company is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be terminated at the City's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or renewed afterJuly 1, 2018 shall be terminated at the City's option if the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. Contractors must submit the certification that is attached to this agreement. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the City's determination concerning the false certification. The Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error, then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section 215.4725. 2.14 DEBARRED OR SUSPENDED BIDDERS OR VENDORS The bidder or Vendor certifies, by submission of a response to this solicitation, that neither it nor its principals or subcontractors are presently debarred or suspended by any Federal department or agency. 2.15 PUBLIC RECORDS IF THE SUCCESSFUL VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SUCCESSFUL VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT CITY OF SUNNY ISLES BEACH 18070 COLLINS AVENUE, SUNNY ISLES BEACH, FL 33160. THE CITY CLERK'S OFFICE MAY BE CONTACTED BY PHONE AT (305) 792-1703 OR VIA EMAIL AT MBetancur@sibfl.net. 2.16 EXCEPTIONS TO REQUEST TO QUALIFY The Vendor must clearly indicate any exceptions they wish to take to any of the terms in this Submittal, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Submittal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City City of Sunny Isles Beach I Request to Qualify No. 22-12-01 6i4`,. OF SU!a � shall require the Vendor to comply with the particular term and/or condition of the RTQ to which the Vendor took exception to (as said term and/or condition was originally set forth on the RTQ.) 2.17 PURCHASE OF OTHER ITEMS Additional categories and items may be added by the City at any time during the term of the RTQ. Additional information and requirements will be provided in the subsequent spot market competitions, issued by the City department(s). The City will prequalify vendors in the group categories listed above. 2.18 POLYSTYRENE (STYROFOAM) ADMINISTRATIVE POLICY The City of Sunny Isles Beach Sustainable Procurement Policy was approved by the City Commission during the June 17, 2021 Commission Meeting via R2021-3208. The Policy is to preserve and enhance the health and quality of the environment in Sunny Isles Beach by restricting the use of City funds by City employees, contractors and/or vendors to purchase expanded polystyrene (plates, bowls, cups, containers, lids, trays, coolers, ice chests, single -use plastic beverage straws and all similar articles) for use or sale on City property or City facilities. Under the policy, City funds may not be expended to purchase Styrofoam food services articles for use or sale in City facilities or on City property. This includes funds used by City employees or used to pay City Contractors or vendors. Styrofoam food service articles will no longer be permitted to be sold or used in City facilities or on City properties by contractors or vendors that are paid with City funds. A violation of this section shall be deemed a default under the terms of the City contract, lease or concession agreement and is grounds for revocation of a special event permit. Click here to access more information on the City's ECOMMITTED campaign. 2.19 PLASTIC BEVERAGE STAWS PROHIBITED Beginning January 2, 2020 no Beverage Provider or Food Provider within the municipal boundaries of the City shall sell, distribute, or provide Plastic Beverage Straws to customers who have purchased a ready to drink beverage for consumption on or off the premises. This prohibition shall not apply to: (1) Pre-packaged drinks sold at commercial establishments where Plastic Beverage Straws have been attached to or sealed with a Beverage container by the manufacturer. (2) Use by medical or dental facilities. (3) Use by the School District or county, state or federal governmental entities. (4) Use during a locally declared emergency. (5) Use by individuals with a disability or other impairment requiring use of a Plastic Beverage Straw. END OF SECTION City of Sunny Isles Beach I Request to Qualify No. 22-12-01 Section 3 Scope of Services / Technical Specifications 3.1 SCOPE OF SERVICES r' or 5'110 IX, - The City of Sunny Isles Beach ("the City") is seeking to establish a pool of pre -qualified vendors capable of providing/delivering a variety of administrative printing, multi -colored publications, specialty printed products, envelope converting, finishing supplies and specialty fulfillment services for various city departments. The pre -qualified firms must provide all labor, equipment, material, delivery and consumables necessary for the production of printed material by copying and/or offset printing. Entry into the pre -qualification pool is not a contract for guaranteed services between the City of Sunny Isles Beach and any member of the pool, but rather is an acknowledgment that the pool member satisfies the pre -qualification criteria set forth below for membership in the pool. Pre -qualified vendors will be invited to participate in future spot market competitions. The pool shall remain open for the term of the RTQ enabling vendors to qualify at any time after the initial RTQ opening date. The firm agrees to perform contracted services in a professional and workmanlike manner and in compliance with all applicable laws, ordinances, rules, regulations, and permits. Only the highest quality workmanship shall be acceptable. Services, equipment and workmanship not conforming to the agreement or meeting the approval of the city may be rejected. Replacements and/or rework, as required, shall be accomplished on a timely basis at no additional cost to the City. If the job cannot be rerun to meet deadline then the job will be credited and any supplied paper or other supplies will be replaced at contractor's expense. If the reworked job cannot be completed, City reserves the right to secure another vendor to complete the job. Delivery of finished product is to be no more than five (5) working days from approval of high-resolution proofs, unless waived by the City. Print jobs that require greater than five (5) days to produce will be communicated to the customer at the time of the request. All completed print jobs must be physically secured by the firm up to and until delivery is accepted by the customer. Contractor should have an online system for uploading digital files. Delivery of printed proofs (low - resolution digital print backed -up and bound for pagination approval plus high-resolution proofs and digital proofs) shall occur within 2 business days of digital submission by the City. Contractor shall allow the City to ensure quality control on press. Print house shall allow City to ensure quality control on press. Delivery of digital and printed proofs (low - resolution digital print backed up and bound for pagination approval plus large format high-resolution proofs) shall occur within 2 business days of digital submission by the City 3.2 BACK ORDERS The City shall not accept any back orders of deliveries from the Vendor, unless written authorization is issued by the user department. In the event that the Vendor fails to deliver the goods within the time City of Sunny Isles Beach I Request to Qualify No. 22-12-01 specified, the City reserves the right to cancel the order, seek the items from another Vendor, and charge the Vendor for any re -procurement costs. 3.3 RIGHT TO INSPECT The Vendor agrees to allow City staff and/or the City's graphic designer to inspect product on site during printing to ensure the quality of the product. 3.4 SAMPLES Samples of current magazines, newsletters, and desktop calendars can be mailed to the Vendor at their request. Samples can also be requested for pick-up at the Sunny Isles Beach Government Center 4th Floor, Front Desk at 18070 Collins Avenue, Sunny Isles Beach, FL 33160. To request a sample, please contact Purchasing at office by phone at (305) 792-1953 or via email at Purchasing@sibfl.net with your preferred delivery method. 3.5 DELIVERY The Vendor shall make deliveries within the number of days specified in the spot market quotation request, or on the purchase order at the time of specific purchase. All deliveries shall be made in accordance with good commercial practice and shall be adhered to by the Vendor; except in such cases where the delivery will be delayed due to acts of nature, strikes, or other causes beyond the control of the Vendor. In these cases, the Vendor shall notify the City of the delays in advance of the delivery date so that a revised delivery schedule can be negotiated. Should a Vendor to whom the spot market quotation is awarded to fails to deliver within the time period specified in the spot market request or purchase order; or after any negotiated delivery date has lapsed, the City reserves the right to cancel the order. If the order is cancelled, it is hereby understood and agreed that the City has the authority to purchase the goods elsewhere and to charge the Vendor with any re - procurement costs; the City may terminate the Vendor from the RTQ for default. Certain City employees may be authorized in writing to pick-up materials under this RTQ. Vendors shall require presentation of this written authorization. The Vendor shall maintain a copy of this authorization. If the Vendor is in doubt about any aspect of material pick-up, the Vendor shall contact the appropriate user department to confirm the authorization. END OF SECTION City of Sunny Isles Beach I Request to Qualify No. 22-12-01 • �tTgOF 5'0" PS Section 4 Evaluation Process 4.1 Review of Submittals For Responsiveness The purpose of the firm's submittal is to demonstrate the qualifications, competence and capacity of the firms seeking to undertake the referenced project herein in conformity with the requirements of this request to qualify. As such, the substance of submittals will carry more weight than their form or manner of presentation. The submittal should demonstrate the qualifications of the firm and of the particular staff to be assigned to this engagement. Each submittal will be reviewed to determine if the submittal is responsive to the submission requirements outlined in the solicitation. A responsive submittal is one which follows the requirements of this solicitation: that includes all documentation, submitted in the format outlined in this solicitation, of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the submittal being deemed non-responsive. The Evaluation Committee shall review and evaluate the submittal(s) received in response to this solicitation. The Evaluation Committee will be responsible for selecting the most qualified Firm to contract with for the services described in this solicitation. The weighted scoring criteria contained below in this solicitation, shall be the basis of selection. 4.2 Evaluation Criteria Submittals will be evaluated on the criteria listed below, further explained in Section 5. EVALUATION CRITERIA MAXIMUM POTENTIAL POINTS I. FIRM QUALIFICATIONS AND EXPERIENCE 20 2. SAMPLES 10 3. STAFFING 25 4. APPROACH TO THE PROJECT 25 5. REFERENCES 20 TOTAL POINTS* 100* *Firms will be pre -qualified in a PASS or FAIL method, based on the highest average points received. END OF SECTION City of Sunny Isles Beach I Request to Qualify No. 22-12-01 Section 5 Submittal Format 5.1 FORMAT 7 P 5 t%N PS' Vendors must submit (1) original and four (4) copies of the submittal and one (1) USB. The original Submittal must contain an original signature. Be sure that the individual signing the Submittal is authorized to commit the Vendor's organization to the Submittal as submitted. Each page of the Submittal should state the name of the Vendor, the RTQ number, and the page number. The City reserves the right to request additional data or material to support Submittals. All material submitted in response to the RTQ will become the property of the City. Vendor must provide all MQRs as requested, in addition to the information requested below. The submittal must be in the following format: 1. Company Information ■ In response to this Submittal, all Vendors must provide the following: • Name of Agency/Company (including any "Doing Business As" names) • Company Locations • Internet Web Site Address (if any) • Details of Entity Business Structure (Corporation, Partnership, LLC) • Date Founded • Office address and telephone number, phone number and email address of main contact, including resume. • List of any outstanding litigation that would threaten the viability of the firm or the performance of this contract • Proof of insurance • Indication of how long it would take to implement service after authorized to begin 2. Vendor's experience, qualifications and past performance ■ An explanation of why the Vendor is the best qualified to perform the contract and demonstrate its qualifications including an item -by -item disclosure outlining how the Vendor meets or exceeds the requirements of this RTQ. ■ A list of on-site equipment and inventory. ■ Vendor's facility hours and ability to provide 24 hour per day printing and mailing services for the projects listed in section 3. ■ If print house has recycling system in place for waste materials, please describe. ■ The evaluation committee may elect to visit the print house as part of the evaluation process. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 ,rY or wo Samples A sample selection of items from each group the vendor wants to qualify for, must be submitted by the vendor as part of the submittal package. 4. Staffing ■ Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that will be assigned to this project and experience and qualifications of subcontractors. ■ The size and experience of the company staff pool from which staff assigned to these services can be drawn. ■ The composition of the staff team should include an account manager/representative, print associates and technicians, graphic designer, digital and press printing operator, production/ print services technician, and machine operator and all other staff required to fulfill the needs of this submittal. ■ The names and credentials of the employees in the area responsible for this account and their function in the company. ■ The name and credentials of the person who will be responsible for the coordination of work. ■ Experience and qualifications of staff and satisfactory record of performance of staff. ■ Indicate current and anticipated workloads and availability for other activities and include proximity or frequency to the City for service calls. Identify the extent and nature of any anticipated outside support. 5. Approach / Methodology Vendors approach methodology to providing the services requested in this solicitation ■ Suitability of the methodologies and approaches used in achieving tasks. ■ Overall organization to completing the project. ■ Ability to meet desired timelines and deadlines. ■ Service delivery approach and contingency plans in the event of emergency or disaster. ■ An explanation of the Vendor's approach for quality assurance. ■ If print house has an online system for uploading digital files, state the name of online system print house uses. 6. References Provide three (3) references of similar engagements, scope of work and complexity that have been completed by your company within the last three (3) years which demonstrate the experience of the company and team that will be assigned to provide the services as required by this Project. Contract Forms All completed contract forms City of Sunny Isles Beach I Request to Qualify No. 22-12-01 11 ,O.V or SUN �,ej- Exceptions Firm must list any exceptions taken to the terms and condition in this RTQ. Group Firms must specify which group they are applying for. END OF SECTION City of Sunny Isles Beach I Request to Qualify No. 22-12-01 11 1 """ of-4NW DELIVER TO: REQUEST TO QUALIFY City of Sunny Isles Beach SECTION 6 OPENING: 2:30 P.M. City Clerk BID SUBMITTAL FORMS 18070 Collins Avenue Monday, January 9, 2023 Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of 12/8/2022 Pages 31+ Sealed bids are subject to the Terms and Conditions of this Request to Qualify and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. RTQ 22-12-01 Citywide Printing Services A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution of the contract by the successful bidder and City of Sunny Isles Beach Procurement Manager: Firm Name: Genesis Cuevas �J� CommodityCode(s): I�SZ'C���{ j�J /�V�/il� Qc)J(JGj1 RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS FAILURE TO SIGN PAGE 27 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON-RESPONSIVE City of Sunny Isles Beach I Request to Qualify No. 22-12-01 `/q or SECTION 6 BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated PART II: 2 ivO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: (SS�iG/A%E/) !/C//� r1A4q /K0-4c%c7%0oVS lArC AUTHORIZED SIGNATURE:DATE: TITLE OF 66(FICER': City of Sunny Isles Beach I Request to Qualify No. 22-12-01 BID SUBMITTAL FORM Bid Title: Citywide Printing Services The undersigned Vendor proposes and agrees, if this submittal is accepted, to enter into an agreement with The City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the resulting purchase order or work order for the Contract Price and within the Contract Time indicated in this Submittal and in accordance with the other terms and conditions of the Contract Documents. The Vendors accepts all of the terms and conditions of the Advertisement or Request to Qualify and Instructions to Vendors. This Submittal will remain subject to acceptance for 90 days after the day of Bid opening. The Vendor agrees to sign and submit the Agreement with the other documents required by the Bidding Requirements within ten days after the date of the City's Notice of Award. In submitting this Bid, the Vendor represents, as more fully set forth in the Agreement, that: ■ The Vendor has familiarized himself/herself with the nature and extent of the Contract Documents, Work, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. ■ The Vendor has studied carefully all specifications and requirements. ■ The Vendor has given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Vendor. ■ This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Vendor has not directly or indirectly induced or solicited any other Vendors to submit a false or sham Bid; the Vendor has not solicited or induced any person, firm or corporation to refrain from Bidding; and Vendor has not sought by collusion to obtain for itself any advantage over any other Vendors or over the City. The City and the successful Vendor will establish completion times for each individual Work Item and the successful Vendor agrees that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and/or Notice to Proceed. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 or sus" P� FirmName: A5_.ggc1.A 7 -ed Z//VT//VG AC_40Cok---7?_0&_S' XV0, Street Address: /37,2 /V Vc/ Mailing Address (if different): FT 330 Telephone No. 3ga - 6,2-3— %600 Fax No. / O -r ` �% ' 1? 7 Email Address: EQ de IG Q ►am,1 , COM. FEIN No. *'By signing this document the vendor agrees to all Terms Signatur . (Sign 7ame of aut�i�zed agent) Print:D 8136- C L Title:_ THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF VENDOR TO BE BOUND BY THE TERMS OF ITS SUBMITTAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE SUBMITTAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY SUBMITTAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE VENDOR TO THE TERMS OF ITS OFFER. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 EXHIBITS CLICK HERE �.INY F L0 OF SUN I� Yq� � 4p _Fye -FIO y, City of Sunny Isles Beach I Request to Qualify No. 22-12-01 11 1 A ^ I® llvv(Jii%� CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 1/9/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Keyes Coverage Insurance 5900 Hiatus Road CONTACT NAME: ROcio Greene PHONE FAX c •954-724-7000 AIC No): 954-724-7024 ADDRESS; RGreene@keyescoverage.com INSURER(S) AFFORDING COVERAGE NAIC # Y INSURER A: Allied Insurance Company of America 10127 ACP GLDO 3048719390 INSURED INSURER B: Depositors Ins Co/Nationwide 42587 Associated Printing Productions, Inc. 13925 NW 60th Avenue INSURER C: Associated Industries Ins. Co. 23140 INSURER D: Miami Lakes, FL 33014 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 17832114 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MMIDD/YYYY POLICY EXP MM/DD/YYYY LIMITS B X COMMERCIAL GENERAL LIABILITY Y Y ACP GLDO 3048719390 5/14/2022 5/14/2023 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PRO LOC JECT PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: A AUTOMOBILE LIABILITY ACP BAL 3048719390 5/14/2022 5/14/2023 COMBINED SINGLE LIMIT $ Ea accident) 1,000,000 BODILY INJURY (Per person) $ X ANY AUTO BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS ParOa cRdentDAMAGE $ X HIRED AUTOS X AUTOS ED $ A X UMBRELLA LIAR X OCCUR ACP CAP 3046719390 5/14/2022 5/14/2023 EACH OCCURRENCE $ 3,000,000 AGGREGATE $ 3,000,000 EXCESS LIAB CLAIMS -MADE DED I X I RETENTION$ $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N Y AWC1181236 5/14/2022 5/14/2023 X STATUTE OERH ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 500,000 OFFICER/MEMBER EXCLUDED? ❑ NIA (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ 500,000 E.L. DISEASE - POLICY LIMIT 1 $ 500,000 If yes, describe under DESCRIPTION OF OPERATIONS below B Errors & Omissions ACP GLDO 3048719390 5/14/2022 5/14/2023 Aggregate $1,000,000 Deductible $1,000 DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached If more space is required) PROOF OF INSURANCE CFRTIFICATE HOLDER CANCELLATION 30 days cancellation- 10 for non-Dav ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Proof of Insurance AUTHORIZED V""'� REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD City of Sunny Isles Beach I Request to Qualify No. 22-12-01 • PAP S��NNY rs�6 tib `9 NON -COLLUSION AFFIDAVIT \ City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 carr of suN �`�� Telephone: (305) 947-0606 Fax: (305) 949-3113 STATE OF FL��ORIDA/� ) COUNTYOFA(AMI Ak.DE The undersigned being first duly sworn as provided by law, deposes, and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, Zy C— (Name of Corporation, Partnership, InclyVidual, etc.) a, �d �- l _, formed under the laws of (Type 6f Business) (State) of which he is 1 / ( P be reb <% ,--' (Sole Owner, Partner, President, etc.) Neither the undersigned nor any person, firm, or corporation named above nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. P am l' 6�, \/ee- LN's AFFIANT'S NAME AFFIANT'S TITLE TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this day of A4 !A'!' 20 2je ersonally Knownj�— or Produced Identification Type of identification �) I (Affix seal here) Notary Publio State of Florida Ak John Peter Beadei AM_MyHH 236473ion IItI EXP, 5/2112026 1 of 8 SUPiNY IS x° \\\� PUBLIC ENTITY CRIMES y City of Sunny Isles Beach 18070 Collins Avenue F d oP 4 Sunny Isles Beach, FL 33160 " OF suN " Telephone: (305) 947-0606 Fax: (305) 949-3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub -Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to City of Sunny Isles Beach A A .r _ by/a& C/y j' ✓JAV/XWW /ll of ( rint individual's name and title � for 41k/tel i'' /�D�dPl %(7i! S_ .2,1' 1. (print name of entity submitting sworn statem l whose business address is: (1925 AW / 66n AV6W 6 - VE< FL 3_�or y and (if applicable) its Federal Employer Identification number (FEIN) is_i� ©Z/ zvo (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: /t% ) I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo contendere. 4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair 2 of 8 6. V market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. By: Waxy-tu bl&UMCL� (Signature) . I 8a vyYlLl t- v�(Printed Na e) rCs e� (Title) Sworn and subscribed before me this day of , LIYZ -411 � 20Z by (AFFI N0ARrYb@Ty qI Florida John Peter ea I AM My Commission HH 236473 Exp. 5/2112026 Signatur otary Public - State of Florida Print or ype CQ pruissicined-Umaa Notary Public State of Florida Personally KnowrUl OR Produced Identification _ A John Peter Beadel AM My �Commission Illi HH 236473 Type of Identification Produced N %.,&- Exp. 5/2112026 3 of 8 COQ suN N--- Is 4Bs�y EQUAL OPPORTUNITY / AFFIRMATIVE ACTION �e •• o�'+� City of Sunny Isles Beach c'rr OF ,UO 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. Signed: "Y f I WLKLC n n .r Title: V I Ce 1 r�6'CGK-�– Firm: SS OCi Prt n j nnj PW uc,-�µ0 )tic— Address: nc.Address: N W CQ D Ayw uLt- Im i O rLlJL' Lafu o. FL ss D i y T 4 of 8 yF FLOR" y4 C/ry oP SUN PCSO CONFLICT OF INTEREST City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles each, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA COUNTY OF /)t["/ A,"F BEFORE ME, the undersigned authority, personally appeared who was duly sworn, deposes, and states: oft 2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. described as . The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. 3. The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 4. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 5. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency. 6. Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project. 7. 1 certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 8. 1 certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 9. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Sunny Isles Beach. Dated this t/l day of J�j` !4 20 2-3 AFFIANT Print or Type Name and Title Sworn to and subscribed before me this01 _ day of Z_ u t. 2o7-5. IP-1Personally Known, OR ❑ Produced Identification -Type of Identificat'n NOTARY PUBLIC STATE OF FLORIDA Notary Public State of Florida John Peter Beadel 5 of 8 My Commission Illi HH 236473 Exp. 5/21/2026 o` DISPUTE DISCLOSURE City of Sunny Isles Beach 18070 Collins Avenue sF FLoSunny Isles Beach, FL 33160 c r" OF SUN " Telephone: (305) 947-0606 Fax: (305) 949-3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO r 2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO 3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. k5sccia-L--, Pnn-hna PNducf0 )r -c. I / f Z 12-5 Firm Date �Tnaut — M I -(LN I 61+,JMA-i\) dt ce Pt-es,44tq' Authorized Signature Print or Type Name and Title 6 of 8 STATE OF FLORIDA ) _" �`Orm ) COUNTY OF -04 i ) ANTI -KICKBACK City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 ANTI -KICKBACK AFFIDAVIT I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. i Title: W I cc Pres The foregoing instrument was ackno ledged before me this day of �o 1101 L4 202J by fil m/' r7lrl�411 _ [name of pers n], as [type of authority], for �1s/�cidivi �,�'/�'7 i11��✓�i��✓��r 6� .l(� (name of Dartv on behalf of whom instrument was executed]. AFFIX NOTARY_ STAMP HFal- Notary Public State of Florida A John Peter Beadel MyHH 236473 on 1111 EXp.512112026 6. lic — State of Florida / & i 6,60,1a. Print or Type Commissioned Name Personally Knowp _ OR Produced Identification - Type o Identification Produced P I. A 7of8 E -Verify Affidavit Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E - Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E -Verify system for all existing and new employees hired by the contractor during the contract term. Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website (https://www.e-verify.gov/emplovers/enrolling-in-e-verify) and follow the instructions. The contractor must, as usual, retain the 1-9 Forms for inspection. By affixing your signature below you hereby affirm that you will comply with E -Verify requirements. ,4-55QCZ , 1Pk(M7) AZC -F>6-hQG0 0,JS /,VC Company Name ,--Tn xj(ix 2)amA� fferor Signature ISI A -(W e)A-VM arl Print Name ��s 0Z-9� Z-50 Federal Employer Identification Number (FEIN) I /20 L3 Date 0/ V Ice Title Notary Public Information Sworn to and subscribed before me on this this 202Vu By /�Z/tli dJr9L�i'Y��CjY►� 7 Is personally known to fn -e..– — ❑ Has produced identification (type of identification produced: re of Notary Public State of Florida John Peter Beadel My Commission [) —/V /Z.')' �,' 6 HH 236473 ublic I ffxpirati6n Date 8 of 8 \sSoci_i 1:1) PRINTING PROM CTIONS INC. RE. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 Associated Printing Productions Inc. respectfully requests to be considered in the following Groups; examples, and /or an explanation of our capabilities to follow. Group 1— Digital Color Reproduction — Offset Quality Associated Printing Productions Inc. is certified as a Gracol 7 Master print production facility Group 2 — Screen Printing on Paper, Cover, Vinyl, and other substrates; requested examples to follow. Group 4 — Trade show displays and oversized prints; requested examples to follow. Group 5 — Large and small decals and stickers; requested examples to follow. Group 6 - Corrugated cartons; requested examples to follow. Group 7 — Interior / exterior large decals produced and installed. Associated Printing Productions inc. can produce and install such items with UV safe ink and UV lamination when needed. Group 8 — Mechanical binding and lamination services: requested examples to follow. Group 9 — Hand assembly, kitting, fulfillment, addressing, and mailing; requested examples to follow. Please refer to the Associated Printing Production Inc equipment list that includes details regarding mailing equipment and technology for addressing, inserting, sorting, and preparing preprinted materials for USPS distribution. Our services include, but are limited to, bulk -rate and first-class mailings, machine preparation services (ie. folding, inserting, tabbing), mailing permits, address standardization and verification, the ability to submit electronic files, purchase mailing lists, mailing supplies, and necessary compliance with USPS mailing regulations. Group 10 — Die Making, Die Cutting, Embossing, Foil Stamp, and Gluing; requested examples to follow. Group 11— Envelope Converting and Envelope Manufacturing; requested examples to follow. I3O2.; A\\ W1Iu Zvi v i . AIivm I.\hi­. Fi,�ii nn� 33011 • 3R_) 02:1 0(ft) . F,v\:30.;023 1,7 • I)I)iIxoIII AsSOUXUD PRIYrI\C PROM CTIO\S kc. RE. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 Qualifications A. Associated Printing Productions Inc. incorporated on 12/2/1991 B. A Business Reference Page is included in the Exhibits Section of this document. C. Associated Printing Productions Inc. is located 14.81 miles from the Government Center D. Associated Printing Production Inc's association with local and national paper vendors provides access to wide ranging substrates that include the EPA's CPG program. The post consumer content of substrates that are included in estimates is available upon request. Company Information • Associated Printing Productions Inc (No affiliated DBA) 13925 NW 60th Avenue, Miami Lakes, FL 33014 www.APPil.com Listed as a corporation Founded on 12/2/91 Office number: 305-623-7600 • Main Contact: Ed Keppick Mobile: 561-215-8281 Email: ekeppick(@APPil.com Resume included as an exhibit • There is no outstanding litigation that would threaten the performance of this contract • Proof of Insurance included as an exhibit • Immediate implementation of services listed in this document is available. Vendor's experience, qualifications and past performances • Associated Printing Productions Inc. considers itself the best qualified vendor to perform the contract. Please refer to the document "The Power of Print", included in the exhibits section, to learn more about the company's brand and capabilities. • An equipment list can be found in the exhibits section. (Continued on next page) I:V)2.) \\t (A11" ;k\ F.AL I- - AIIlMI I,%K (Iul(Ili ! 3:1'(1I I • Tt-],: 3(Li 623 7600 . V \\: 30-) o211 I , , ; . %%NU.ZtpI)l Lculll APPi \�,,oci_� ren PRIM ING PROM (:1JONS Int:. RE. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 Vendor's experience, qualifications and past performances (continued) Associated Printing Productions Inc's business hours are 8:30 AM to 5:00 PM, M -F, excluding holidays and blackout dates. Production is performed in two, eight-hour shifts, and a third shift can be implemented as needed. Associated Printing Productions Inc. institutes a weekly wastepaper recycling program. Additionally, hazardous material, including ink, is recycled through companies licensed by environmentally certified agencies. Staffing • Work is performed and controlled by key personnel found in a staff of twenty-two full time employees that includes, but isn't limited to, the following key staff members: 1. JOHN BEADEL, Owner and President, who holds 31 years of industry experience 2. MARNI BAUMAN, VP of Operations, who holds 30 years of industry experience 3. PETER LUNDBERG, VP and chief estimator, who holds 40 years of industry experience 4. ED KEPPICK, Senior Sales Executive and main contact, who holds 39 years of industry experience 5. ROY RIVERA, Senior Account Manager, who holds 36 years of industry experience 6. JULIAN ACOSTA, Senior Press Operator, who holds 26 years of industry experience 7. CRAIG HOOTEN, Senior Graphic and Digital Designer, who holds 26 years of industry experience 8. EDWIN VALLEJO, Digital / Offset Press Manager, who holds 39 years of industry experience APPi assesses order volume and workload daily with the flexibility to increase or decrease staff to accommodate seasonal or order volume fluctuations, as needed. It is located less than 15 miles from the Government Center and Ed Keppick, listed above, is available for service calls, when needed. Approach / Methodology • Over the past thirty-one years, Associated Printing Productions Inc. has worked alongside hundreds of local and national companies, providing services, and meeting goals and deadlines. Although every company and the scope of individual projects are unique, there are constants in the way work is produced. Projects begin with initial conversations held by key (APPi) personnel and customers, and it ends with the dexterity of logistics in shipping and receiving. One constant (Continued on next page) 11,02-7, A\\ (01111 \v E M 1 • A1I v M 1,\K1 -. FIM:U1 \ :1a(!1 1 • ft 1:3(1.-) 623 7t,0U . 3t13 0_93 1777 • %v F%4N.ftplii Ix om lssocl_A11sn I'izomc:no's Inc. RE. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 Approach/ Methodology (continued) is the importance of listening to the account and understanding expectations and timelines. There should be clear understanding of what's involved to produce the work, including costs, and payment terms. During production, regular updates and a timely response to texts and emails is critical. Additionally, utmost attention must be given to quality control as the job moves from one department to another, until completion. Secure packaging procedures are followed for safe, on-time delivery. • Regarding quality control, every account is assigned to an internal Account Manager who is responsible for communicating with the account, sales executives, estimators, paper suppliers, and most importantly, with internal department heads. Daily production meetings are scheduled with the VP of operations, estimators, account managers, and department heads. Scheduling and production flow in each department is discussed so the entire workforce is aware of recent developments inside and outside the company. The account manager is responsible to ensure updates are shared with sales executives and clients through regular updates. • APPi accepts emailed PDF art files if size allows it. In the event files are too large, online drop box sites, such as WeTransfer may be utilized. Additionally, APPi has a proprietary SUP site if needed. Emergency / Disaster Contingency Plan In the event of emergency or disaster Associated Printing Production Inc's onsite Information Technology (IT) Team is staffed during normal business hours with hotline access for emergencies. Offsite support consists of IT staff with 24/7 availability. In-house redundant systems (servers, switches, battery backup) and cloud services provider (CSP), maintains documented SSAE certification. Email encryption is provided through the means built into Microsoft Office 365 Exchange, which consists primarily of TLS encryption. • APPi's facilities consist of a 30,000 -square foot corporate office and main plant located in Miami Lakes, FL. Printing, packaging, mailing, warehousing, fulfillment, and shipping/receiving operations are conducted in a Category 5 -rated physical structure, and onsite generators are maintained to provide power in the event of an outage. Contingencies exist for loss or unavailability of critical technology, suppliers, facilities, and staff. Servers and business -critical machines not primarily supported in the cloud can be moved to the cloud infrastructure for any duration necessary. Non-critical systems are properly shut down until it is safe to resume normal operation. Inventory is covered for protection, and work in process is completed and shipped prior to an expected disastrous weather event. Client inventory is maintained on shelves and pallets to provide some barrier against a water breach. APPi also carries extensive insurance coverage. 1302:, A\\ 60 111 \\ E v i • \ligvii I.\h1-_-. F'i iimnI I • �I) t: 30-) 1)23 ,o(10 . V\\: 30--) O23 177, • kv ��tv.ul)1)11 xmii lssocl, .] I:D Psls rise I'RODt c:�rtom kc. RE. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 References of Similar Engagements (Three Required) 1. CITY OF SUNNY ISLES BEACH 2023 DESK CALANDAR SCOPE OF PROJECT: The order consisted of 2,000 (9x6) Desk Calendars consisting of 32 full color calendar pages plus a cover consisting of two metallic foils, process color images with spot raised UV, and a double gold wire — 0 binding. The calendar pages were printed on our 40" offset press in process ink with a gloss aqueous coating. The cover's foil stamp physical dies were produced and used to stamp the two metallic foil images. A spot, raised UV was applied over the process color images on the cover. A three- dimensional blank "pop-up" back was also created. The calendar pages were collated and married to the front cover and blank "pop-up" back. The calendar pages, cover and back were hole punched to accept the gold wire -o binding along 9" top edge. CRITICAL PRODUCTION: The calendar page images were very colorful and vibrant, and each press form needed to match in color density from one to another. The foil stamp areas and UV coated areas on the cover registered to one another. The art files were received on 10/20/22, and physical proofs needed to be created and approved prior to press. The goal was to provide a quality calendar in time to be delivered by the client prior to the new year. The calendars were delivered on 12/9/22 on time. 2.) BROWARD COUNTY PERFORMING ARTS CENTER 2023 GALA INVITATION PACKAGE SCOPE OF PROJECT: The order consisted of a two-sided, full color invitation with printed envelopes, full color reply cards with printed envelopes, full color menus, table cards, and valet cards. The items (except the envelopes) were printed on our 40" offset press on one sheet, to save set up costs. The client selected an uncoated 80# Techweave cover stock that has a rich texture. The custom design of the 8"x 8" announcement included four diecut "wings" that folded back onto an 8"x 8" flat panel. All items needed to match in color density on the uncoated sheet, and the announcement was on a tight schedule for mailing deadlines. We were able to meet the deadline and the client is very satisfied with the complete package. 3.) NEW ENERGY EVENTS 2022 MIAMI CONFERENCE COLLLATERAL SCOPE OF PROJECT: New Energy Events, a company headquartered in New York, hosted events in Miami this year - one in April and two in September. They needed a printer to print and deliver onsite collateral for these conferences using products that are recycled, recyclable, and more eco -friendly than alternative materials whenever possible. The items included a full color 16 pg. Conference booklet printed on Neenah 100% post consumer waste stock, full color meeting agendas, a diecut table tent card, multiple quantities of three sizes of .5" thick full color Falconboard signs (16x20, 24x36, 33x78) plus metal stands, a retractable banner, and an 8'x8' Vinyl step and repeat photo backdrop with telescopic stand. All work was communicated through email and drop box sites, PDF and physical proofs were sent and shipped to the client for approval, and APPi delivered the items to a Miami Beach convention site on time with raves and appreciation from the client. I.i11' .7) \`\ (11111 k\ t.\1 1 • \SII \\I1 i. \hi.-. Fi 1+I1I11 \ 3A0 I • I) R ::i(I-) O2.1 011() . ['\\: 303 02:1 1 l .. • \\ \\ %%.ilppl I t'om ED KEPPICK - Resume Ed Keppick, Associated Printing Productions, Senior Sales Executive I have an Industrial Technology teaching degree that prepared me for over 15 years as an employer in the South Florida Commercial Printing Industry, plus over 15 years as a sales executive. Additionally, my background includes managerial roles in Print and Digital Advertising, closing both local and national contracts, and researching trends, keeping associates focused on the value of print and digital products. I believe knowledge, integrity, honesty, and genuine passion are the basis for success. My approach is to listen first and gain an understanding of customer needs and then offer immediate solutions, with longer-term strategies in mind. I take pride in my ability, as well as my past successes and failures, both professionally and personally. Without them, I wouldn't be who I am today. Contact me and I will share some of the successes with you. Specialties: Ad Server Platforms, Commercial Printing, Consulting, Display and Contextual Advertising, Direct Mail, DSP - SSP Ad Exchanges, Email Marketing, Estimating, Google AdWords, Google Analytics, IAB Certified (#DMSC05028), Keyword Planning, Microsoft Office Suite, PPC, Programmatic Buying, Retargeting, Salesforce, Sales Coaching, SEO, Social Media Marketing, Teaching.... Mission Statement: Never stop learning, seeking information, and exchanging knowledge to identify challenges to develop solution -based strategies and create a plan, implement the plan and attain goals using measurable data and metrics. Senior Account Executive; Associated Printing Productions Inc., Miami Lakes, FL Nov 2018 — Present Specialties: print, packaging, fulfillment, or other related project to completion. Sr. Sales Executive; JKG Group, Deerfield Beach, FL — Sep 2017 - Oct 2018 Specialties: solutions in large format and digital printing, including package manufacturing, as well as fulfillment and distribution on a worldwide scale. Major e-commerce accounts rely me to design and print package inserts, print and produce three-dimensional packaging, pick and pack client supplied product, and ship individual orders complete with invoice and shipment tracking. Additional services include employee enabled online ordering of stored company collateral through a secure portal, and so much more. Digital Sales Manager; Alpha Media, West Palm Beach, FL - Apr 2016 - Dec 2016 Specialties: Managed the digital department for seven radio stations in West Palm Beach. Responsible for the digital revenue goals of sixteen sales executives as well as the digital acumen of the station employees. Additionally, managed pricing schedules, sales collateral, client presentations, campaign scheduling, creative quality, campaign trafficking and delivery optimization, as well as client satisfaction. Retail Digital Account Manager: The Palm Beach Post, West Palm Beach, FL — Jan 2006 — Feb 2016 Responsible for exceeding the online sales goals of my assigned team members through the acquisition of new business and customer retention while utilizing the resources and product portfolio available through our parent company, Cox Communications. Responsible for exceeding the online sales goals of my assigned team members through the acquisition of new business and customer retention while utilizing the resources and product portfolio available through our parent company, Cox Communications. Sales Executive: SCP Commercial Printing, Boca Raton, FL - 2004 - 2006 Drive revenue to the company through outside sales.Drive revenue to the company through outside sales. Owner: Great American Printing & Mailing, Boynton Beach, FL - Sep 1997 - Sep 2004 Responsible for a staff of up to 10 employees and an annual sales revenue of nearly 1 million dollars. Responsible for a staff of up to 10 employees and an annual sales revenue of nearly 1 million dollars. 01 AssocLULD PR►VrING PRODUCTIONS INC. REFERENCES CHANELL SANCHEZ Manager, Marketing OneSpaWorld 770 South Dixie Highway, Coral Gables, Florida 33146 D 305 284 1445 1 M 305 302 4793 1 chanells(cD-onespaworld.com EVANGELINE V. PEREZ Purchasing Manager The World, Food & Beverage, Hotel & Retail D: 1.954.538.8442 1 M: 1.786.303.9337 Evangeline. Perez(cD_aboardtheworld.com JOHN ARDILA Senior Supply Chain Analyst Image Skincare 7130 Seacrest Blvd., Lantana, FL 33462 D: 561.791.2612 ext.377 I jardila imageskincare.com RICHARD ZENDARSKI Director of Creative Services Broward Center for the Performing Arts 201 SW 5th Avenue I Fort Lauderdale, FL 33312 0-.954.468.3303 rzendarski(a)browardcenter. org 00111 \\ vm r - bl► �vu { kvs. V1.0111M 3301E • TEL- 305 623 7000 . Fkv 305 623 177-1 ppi L�+�u Even in today's online world, not every message or image can be delivered virtually. Sometimes you just have to put ink on paper to get your messages across and make your marketing sing. At APPi, we specialize in working magic on our offset and digital presses, in our prepress art studio, and throughout our full-service bindery. Our experienced staff delivers a level of quality that will wow your audiences and make you proud. The magic of APPi includes: ■ Fine Commercial Printing • Offset and Digital Printing ■ Wide Format Printing / Signage ■ Custom Package Printing ■ Prepress and Graphic Design ■ Finishing and Bindery ■ Warehousing and Inventory Control ■ Fulfillment Services ■ Direct Mail Programs ■ Promotional Products Here's more you should know about APPi. ■ Established in Miami Lakes in 1991 ■ Family owned and operated for 28 years ■ Fiercely loyal clients and employees ■ 30,000 sq. ft. plant and offices ■ Dozens of print industry awards each year ■ Member Florida Graphics Alliance ■ Member Printing Industries of America ■ Member Miami -Dade Gay & Lesbian Chamber of Commerce ■ Member Greater Miami Convention & Visitors Bureau ■ Proud to foster a drug-free workplace 1asoc mt:u hHI" I.tv; Paom_crtoti� kc. — — 0 LAW&(� 1 {L , TJ� 7" t A MASTER At APPi, we've never met a project we didn't love. If you can imagine it, we can design and print it—perfectly! Here are a few examples of the types of work we can produce for you. Corporate identity materials, including catalogs, magazines, booklets, brochures, flyers, view books, and pocket folders. Custom options include textured and gloss finishes, foil stamping, embossing, debossing and more. Custom printed packaging, from counter displays and point-of-purchase displays to tuck and auto -lock boxes with optional custom windows and trays. Plus corrugated boxes and other impressive cartons. On -demand digital printing, including variable data and variable graphics printed in-line for stunning personalization. Postcards, business cards, multipiece direct mailers and more. Signs and banners, in conventional and extra - large formats, including vinyl event banners, retractable banners, and removable window films and decals. Direct printing onto acrylic, glass, gatorboard and other media for a distinctive, cutting-edge look. Promotional products, with your brand, from bags, hats, shirts and towels to mugs, pens and hundreds of other creative premiums. At APPi, we're your single source for print magic, dedicated to making every impression a lasting impression. Call us and let's get started! Annual winner of top printing awards from Florida Graphics Alliance and Printing Industries of America. Certified LGTB Business Enterprise. Spotlighted in VoyageMIA magazine. Proud to print green. 13925 NW 60th Avenue Miami Lakes FL 33014 1 305.623.7600 1 www.APPil.com APPi �..un iart.o Pxi�rr�r. Pemrr c nrr� Fkc , EQUIPMENT LIST COLOR PROOFING ➢ Canon ImpoProof 8400s 44" Automated Double Sided Imposition Color Proofer ➢ Digital 9800 & 9880 Epson 44" Color Proofing system with the new UltraChrome eight color ink technology ➢ GMG Color Proof Technology with inkjet proofing solution SECURITY & ARCHIVAL ➢ Secure FTP ➢ Sophos XGS 107 Firewall ➢ Exabyte Automatic Backup and Archival System with ANAP ProNAS Server. PRE PRESS DEPARTMENT ➢ Trueflow Pro workflow system ➢ CIP 3 Color Link ➢ Screen Platesetter 8300S ➢ Computer to Plate (CTP) :. MASTER OFFSET PRESS DEPARTMENT ➢ 40" 6 Color Mitsubishi 3000 Diamond Series w/Aqueous, zone chillers, CIP 3 Color Link & closed loop color management ➢ 17" 2 Color Ryobi with Crestline Continuous Dampening System DIGITAL PRESS DEPARTMENT ➢ 29" HP Indigo 10000 (upgrade pack to 12000) Digital Press (install March 2023) ➢ 19" Konica Minolta AccurioPress C6085 w/ up to 16pt stock, Intelligent Quality Optimizer, inline multi folding, saddle stitching and variable data capabilities ➢ ColorMax7 Digital Color Printer WIDE FORMAT SIGNAGE ➢ EFI H1625 LED Wide Format Inkjet Printer Up to 64" Image Width / Up to 2" thickness FINISHING AND BINDERY ➢ 22" Heidelberg Die Cutter ➢ Muller Martini 6 Station Saddle Stitcher w/ Cover Feeder & 3 Knife Trim ➢ 115 TVC Perfecta Programmable 40" Cutter ➢ Digital Computer Programmable 36" Cutter ➢ 23" MBO Folder with double gatefold capabilities ➢ 26" MBO Folder 4/4/4 ➢ 20" Heatset Shrink Wrap Machine ➢ Challenge Paper Drill Machine MAILING & DATA SERVICES ➢ Three — 6 x 9 Bell and Howell 6 Station Inserters ➢ Kirk Rudy Phoenix Inkjet Machine ➢ One - 9 x 12 Bell and Howell 6 Station Inserter ➢ HP High Speed Inkjet Machine ➢ Auto Tabbing — 3 tabs inline ➢ Full -Service Data Processing ➢ Ricoh Black & White Laser ➢ BCC Mail Manage 13925 NW 60TH AVENUE, MIANH LAKES, FL 33014 TEL: 305-623-7600 WWW.APPII.COivI