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HomeMy WebLinkAboutAAA Flag & Banner Mfg Co., Inc. dba A3 VisualRequest to Qualify Goods & Services NY IS S ,Ff U T- 9 9 _ P F�O�� OF SUN PCO CITYWIDE PRINTING SERVICES Received IVcity f Sunn., officeInesQ °f the City Clerk h REQUEST TO QUALIFY NO. 22-12-01 RELEASE DATE: THURSDAY, DECEMBER 8, 2022 ALL QUESTIONS DUE: NO LATER THAN DECEMBER 22, 2022 AT 5:00 PM IN All questions will be answered via addendum WRITING TO PURCHASING@SIBFL.NET. posted to DemandStar. DUE DATE FOR SUBMITTALS: NO LATER THAN MONDAY, JANUARY 9, 2023 BY 2:30 PM CITY OF SUNNY ISLES BEACH GOVERNMENT CENTER SUBMIT SEALED SUBMITTALS TO: OFFICE OF THE CITY CLERK 18070 COLLINS AVENUE, 4T" FLOOR Envelope must clearly provide your firm's name, SUNNY ISLES BEACH, FLORIDA 33160 phone # and contact information and must be labeled with the RTQ # and name. ONLINE SUBMITTALS ARE NOT ACCEPTED City of Sunny Isles Beach I Request to Qualify No. 22-12-01 TABLE OF CONTENTS PAGE NO. TABLE OF CONTENTS 2 LEGAL ADVERTISEMENT/NOTICE TO BIDDER 3 INSTRUCTIONS TO BIDDER / GENERAL TERMS 4 SPECIAL TERMS & CONDITIONS 10 SCOPE OF WORK/ TECHNICAL SPECIFICATIONS 17 EVALUATION PROCESS 20 SUBMITTAL FORMAT 21 BID SUBMITTAL FORM 24 AFFIDAVITS NON -COLLUSIVE AFFIDAVIT PUBLIC ENTITY CRIMES EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT CONFLICT OF INTEREST STATEMENT DISPUTE DISCLOSURE FORM ANTI -KICKBACK AFFIDAVIT ANTI -BOYCOTT CERTIFICATION E -VERIFY AFFIDAVIT EXHIBITS — CLICK HERE ENVELOPE, BUDGET BOOK, BUSINESS CARDS SHUTTLE MAP, SIB ISLANDER AND MORE City of Sunny Isles Beach I Request to Qualify No. 22-12-01 Section 2 Special Terms and Conditions 2.1 PURPOSE OF REQUEST TO QUALIFY: Through this Request to Qualify ("RTQ'), the City of Sunny Isles Beach ("the City") is seeking to establish a pool of pre -qualified vendors capable of providing/delivering a variety of administrative printing, multi- colored publications, specialty printed products, envelope converting, finishing supplies and specialty fulfillment services for various city departments. The pre -qualified firms must provide all labor, equipment, material, delivery and consumables necessary for the production of printed material by copying and/or offset printing. Entry into the pre -qualification pool is not a contract between the City of Sunny Isles Beach and any member of the pool, but rather is an acknowledgment that the pool member satisfies the pre -qualification criteria set forth below for membership in the pool. Pre -qualified vendors will be invited to participate in future spot market competitions, which shall either by an ITQ or a WOPR. The pool shall remain open for the term of the RTQ, enabling vendors to qualify at any time after the initial RTQ opening date. As used in this RTQ, the following definitions shall apply: Invitation to Quote (ITQ) — Shall refer to the solicitation of quotes from the Pool for specific goods and/or services; and awarded based on lowest price, or other quantifiable criteria. Prequalified Pool of Vendors (Pool) — Shall refer to business entities/individuals determined by the City as meeting the minimum standards of business, competence, financial ability, and/or product quality or placement in the Pool, and which may submit a quote or proposal, at the time of need. Vendor — Shall refer to a business entity/individual responding to this RTQ. The term "Firm" shall be synonymous with Vendor. Submittal — Shall refer to all information, attachments and forms submitted in response to this RTQ. Work Order Proposal Request (WOPR) — Shall refer to the solicitation of offers from the Prequalified Pool of Vendors for specific goods and/or services; and evaluated and awarded based on best value. There is no guarantee of the number of services the City will purchase during the term of the RTQ. Orders shall be placed when needed. Types of products expected to be procured under the awarded contract include but are not limited to: Group 1— Digital Color Reproduction — Offset quality • Capability to reprint from preset template Group 2 — Screen Printing on Paper. Cover, Vinyl, and other substrates; examples to include: City of Sunny Isles Beach I Request to Qualify No. 22-12-01 • Stationery with the agency's logo, address, and related contact information • Letterhead • Forms • Door hangers • Tri -fold brochures • Business cards • Handbooks—various sizes • Folders • Magazines • Palm Cards • Outdoor banners • Pole banners • Acrylic/metal indoor and outdoor signs Group 3 — Mechanical Binding and Finishing Supplies; examples to include • Spiral binding supplies • Lamination sheets Group 4—Trade show displays and oversized prints; examples to include • Retractable banners • Outdoor banners Group 5 - Large and Small decals and stickers; examples to include • Floor decals • Window clings • Magnetic decals Group 6 — Corrugated Cartons; examples to include • Mounted Posters—various sizes Group 7 — Interior/Exterior Large Decals Produced and Installed Group 8 — Mechanical Binding and Lamination Services; examples to include • Desktop calendars Group 9 - Hand Assembly, Kitting, Fulfillment, Addressing, and Mailine; examples to include • Quarterly Magazine Mailing • Annual Newsletter Mailing • Operational manuals on 8 %" x 11" plain three (3) hole punched paper or spiral bind • Budget Book To qualify for this group, the vendor must have the ability and technology for addressing, inserting, sorting, and preparing preprinted materials for USPS distribution. Services must include preparation of standard City of Sunny Isles Beach I Request to Qualify No. 22-12-01 C TY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunry Isles Beach, Florida 33160 305.947.0606 Y ., www,sibfl.net ! bulk -rate mailings and first-class mailings, machine preparation services (i.e. folding, inserting, tabbing), mailing permits for first-class and standard mail, address standardization and verification, ability to submit electronic files for custom mailing lists, ability to purchase mailing lists, mailing supplies, and necessary compliance with USPS mailing regulations. Group 10 — Die Making, Die Cutting, Embossing, Foil Stamp, and Gluing; examples to include • Custom invitations, tickets Group 11- Envelope Converting and Envelope Manufacturing; examples to include • A/P & Payroll Check Envelopes • Various sized business envelopes • AP Check Stock The firm shall have forty-eight (48) hours from notification by the City that art is ready to return hi - resolution proofs to the City, unless waived by the City. Delivery of finished product is to be no more than five (5) working days from approval of high-resolution proofs, unless waived by the City. The quantity ordered shall be delivered to the City. No overage charges will be accepted. 2.2 TERM The pre -qualification pool will begin on the first calendar day of the month succeeding approval by the City Commission, or designee, unless otherwise stipulated in the Notice of Qualification Letter. This is contingent upon the completion and submittal of all required RTQ documents. The pre -qualification pool shall expire on the last day of the last month of the five (5) year period. 2.3 OPTIONS TO RENEW Prior to the completion of the contract's initial term, the City shall have the option to renew this contract for an additional three (3) year period. The continuation of the contract beyond the initial period is a city prerogative, not a right of the vendor. The prerogative may be exercised by the City only when such continuation is clearly in the best interest of the City. In an event the vendor declines the City's right to exercise an option to renew period, the City may consider the vendor to be in default which may affect vendor's eligibility for future contracts. 2.4 MINIMUM QUALIFICATION CRITERIA A sample selection of items from each group the vendor wants to qualify for, must be submitted by the vendor as part of their submittal package. The City may, at its sole discretion and in its best interest, allow vendors to supplement submitted documents in order to satisfy the prequalification criteria. Vendors shall submit all of the qualifying documents with their submittal form. It shall be the sole discretion of the City to determine the number of vendors who will be included under the pre -qualification pool. During the term of the RTQ the city reserves the right to add and/or delete pre -qualified vendors. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 C TY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunry Isles Beach, Florida 33160 �\ 305.947.0606r www.sibfl.nat All materials shall be of the highest acceptable standards in the industry. Vendors shall identify the group of categories of specialty printed products, service/installations and finishing supplies that can be supplied to the City. Information offered must be relevant to the scope of work and technical specifications of each group within this solicitation. The qualifications are as follows: A. Firm shall have a minimum of three (3) years' experience in providing printing services in the group requesting to qualify for. B. Must provide three (3) references for which similar scope have been performed within the last three (3) years. C. Print house press must be located within 40 miles of City of Sunny Isles Beach, Government Center -18070 Collins Avenue, Sunny Isles Beach, FL 33160. D. Must show proof of having a sustainable paper program. In accordance with EPA's Comprehensive Procurement Guideline (CPG) program, paper products are to be quoted on at least 30% post -consumer recycled content paper, unless stated otherwise, in addition to the other paper specifications defined in the print order (e.g., size, weight, color). Notification of the post -consumer content is to be available upon request. In order to be considered responsive, Vendors shall, at a minimum, demonstrate compliance with the above Qualification Criteria in their submittal. All requested documentation and/or information shall be provided in the sealed submittal to confirm that the Proposer has satisfied the qualifications criteria in order to be properly evaluated as listed herein. Vendors failing to meet these requirements shall be deemed non- responsive. 2.5 PRICE The prices offered through an Invitation to Quote shall remain fixed and firm until the delivery or pick-up and acceptance of the order is completed and invoiced at the original price quoted to the City through the spot market competition process. The prices quoted shall be inclusive of all costs, fees, materials, labor, and transportation necessary to pick up, deliver, and produce a finished product involved in providing these services and supplies. No changes or additions shall be allowed without prior written consent from the user department. 2.6 PERFORMANCE AND PAYMENT BOND Intentionally Omitted 2.7 INSURANCE Comprehensive General Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded a on a form no more restrictive than'the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: City of Sunny Isles Beach I Request to Qualify No. 22-12-01 o Premises and Operation o Workers Compensation (Statutory) o Independent Contractors o Products and/or Completed Operations Hazard o Broad Form Property Damage o Broad Form Contractual Coverage applicable to this specific Contract o Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. o Professional Liability (Errors and Omissions) Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: o Owned Vehicles; o Hired and Non -Owned Vehicles; o Employers' Non -Ownership. Before starting the Work, the Contractor will file and make sure that all certificates of insurance required by this document and by the Contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City by certified mail. The City shall be named as an additional insured on the above -referenced policies. The Contractor agrees that if any part of the Work under the Contract is sublet, they will require the Sub-Contractor(s) to carry insurance as required, and that they will require the Sub- Contractor(s) to furnish to them insurance certificates similar to those required by the City in this section. 2.7.1 Cancellation and Re -Insurance: If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the Contractor shall be responsible for securing other acceptable insurance to provide the coverage specified in this section to maintain coverage during the life of this Contract. All deductibles must be declared by the Contractor and must be approved by the City. At the option of the City, either the Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond, in a form satisfactory to the City, covering the same. 2.8 METHOD OF PAYMENT: INVOICES The City of Sunny Isles Beach shall provide payments for products delivered by the vendor. The vendor shall provide fully documented invoice to the requesting City Department(s) that requested the products through a purchase order. In addition, the invoices shall identify critical, descriptive data. It shall be City of Sunny Isles Beach I Request to Qualify No. 22-12-01 0 understood that such invoices shall not be authorized for payment until such time as a City representative has inspected and approved the product. Contractor is advised that processing of invoices must follow this schedule, as the City has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next billing cycle. 2.9 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR Unless otherwise provided in Section 3 of this solicitation, the Vendor shall furnish the following, including but not limited to, all labor, material, equipment, adequate supervision, and coordination for satisfactory completion of services. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the City's responsible staff. 2.10 FEDERAL, STATE AND LOCAL REGULATIONS The successful Vendor shall comply with all federal, state and local ordinances, regulations, and rules as well as any other laws that would apply to the proposed project. Any costs associated with regulatory requirements shall be included in the project cost whether depicted specifically or not within the body of the submittal. 2.11 MULTIPLE AWARD The City intends to pre -qualify one or multiple firms for printing services. Award of a pre -qualification contract does not guarantee any future work to be awarded. The best suited Firm within the required discipline, as determined by the City, for a particular task or Project will be selected. In the event a Firm is selected for a specific project, the selected Firm will be required to negotiate an agreement based on the hourly rates. Depending on the type of Project, City Commission approval by resolution may be required. The City Manager or designee will be the Contract administrator for each Project. 2.12 PROPRIETARY RIGHTS The Vendor hereby acknowledges and agrees that the City retains all rights, title and interests in and to all materials, data, documentation and copies thereof furnished by the City to the Vendor hereunder or furnished by the Vendor to the City and/or created by the Vendor for delivery to the City, even if unfinished or in process, as a result of the Services the Vendor performs in connection with the Agreement, including all copyright and other proprietary rights therein, which the Vendor as well as its employees, agents, sub - Vendors and suppliers may use only in connection with the performance of Services under the Agreement. The Vendor shall not, without the prior written consent of the City, use such documentation on any other project in which the Vendor or its employees, agents, sub -Vendors or suppliers are or may become engaged. Submission or distribution by the Vendor to meet official regulatory requirements or for other purposes in connection with the performance of Services under the Agreement shall not be construed as publication in derogation of the City's copyrights or other proprietary rights. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 2.13 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES Pursuant to Florida Statutes Section 217.4725, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. Contractors must certify that the company is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be terminated at the City's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. Contractors must submit the certification that is attached to this agreement. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the City's determination concerning the false certification. The Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error, then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section 215.4725. 2.14 DEBARRED OR SUSPENDED BIDDERS OR VENDORS The bidder or Vendor certifies, by submission of a response to this solicitation, that neither it nor its principals or subcontractors are presently debarred or suspended by any Federal department or agency. 2.15 PUBLIC RECORDS IF THE SUCCESSFUL VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SUCCESSFUL VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT CITY OF SUNNY ISLES BEACH 18070 COLLINS AVENUE, SUNNY ISLES BEACH, FL 33160. THE CITY CLERK'S OFFICE MAY BE CONTACTED BY PHONE AT (305) 792-1703 OR VIA EMAIL AT MBetancur@sibfl.net. 2.16 EXCEPTIONS TO REQUEST TO QUALIFY The Vendor must clearly indicate any exceptions they wish to take to any of the terms in this Submittal, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Submittal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City City of Sunny Isles Beach I Request to Qualify No. 22-12-01 shall require the Vendor to comply with the particular term and/or condition of the RTQ to which the Vendor took exception to (as said term and/or condition was originally set forth on the RTQ.) 2.17 PURCHASE OF OTHER ITEMS Additional categories and items may be added by the City at any time during the term of the RTQ. Additional information and requirements will be provided in the subsequent spot market competitions, issued by the City department(s). The City will prequalify vendors in the group categories listed above. 2.18 POLYSTYRENE (STYROFOAM) ADMINISTRATIVE POLICY The City of Sunny Isles Beach Sustainable Procurement Policy was approved by the City Commission during the June 17, 2021 Commission Meeting via R2021-3208. The Policy is to preserve and enhance the health and quality of the environment in Sunny Isles Beach by restricting the use of City funds by City employees, contractors and/or vendors to purchase expanded polystyrene (plates, bowls, cups, containers, lids, trays, coolers, ice chests, single -use plastic beverage straws and all similar articles) for use or sale on City property or City facilities. Under the policy, City funds may not be expended to purchase Styrofoam food services articles for use or sale in City facilities or on City property. This includes funds used by City employees or used to pay City Contractors or vendors. Styrofoam food service articles will no longer be permitted to be sold or used in City facilities or on City properties by contractors or vendors that are paid with City funds. A violation of this section shall be deemed a default under the terms of the City contract, lease or concession agreement and is grounds for revocation of a special event permit. Click here to access more information on the City's ECOMMITTED campaign. 2.19 PLASTIC BEVERAGE STAWS PROHIBITED Beginning January 2, 2020 no Beverage Provider or Food Provider within the municipal boundaries of the City shall sell, distribute, or provide Plastic Beverage Straws to customers who have purchased a ready to drink beverage for consumption on or off the premises. This prohibition shall not apply to: (1) Pre-packaged drinks sold at commercial establishments where Plastic Beverage Straws have been attached to or sealed with a Beverage container by the manufacturer. (2) Use by medical or dental facilities. (3) Use by the School District or county, state or federal governmental entities. (4) Use during a locally declared emergency. (5) Use by individuals with a disability or other impairment requiring use of a Plastic Beverage Straw. END OF SECTION City of Sunny Isles Beach I Request to Qualify No. 22-12-01 Section 3 Scope of Services / Technical Specifications 3.1 SCOPE OF SERVICES The City of Sunny Isles Beach ("the City") is seeking to establish a pool of pre -qualified vendors capable of providing/delivering a variety of administrative printing, multi -colored publications, specialty printed products, envelope converting, finishing supplies and specialty fulfillment services for various city departments. The pre -qualified firms must provide all labor, equipment, material, delivery and consumables necessary for the production of printed material by copying and/or offset printing. Entry into the pre -qualification pool is not a contract for guaranteed services between the City of Sunny Isles Beach and any member of the pool, but rather is an acknowledgment that the pool member satisfies the pre -qualification criteria set forth below for membership in the pool. Pre -qualified vendors will be invited to participate in future spot market competitions. The pool shall remain open for the term of the RTC, enabling vendors to qualify at any time after the initial RTQ opening date. The firm agrees to perform contracted services in a professional and workmanlike manner and in compliance with all applicable laws, ordinances, rules, regulations, and permits. Only the highest quality workmanship shall be acceptable. Services, equipment and workmanship not conforming to the agreement or meeting the approval of the city may be rejected. Replacements and/or rework, as required, shall be accomplished on a timely basis at no additional cost to the City. If the job cannot be rerun to meet deadline then the job will be credited and any supplied paper or other supplies will be replaced at contractor's expense. If the reworked job cannot be completed, City reserves the right to secure another vendor to complete the job. Delivery of finished product is to be no more than five (5) working days from approval of high-resolution proofs, unless waived by the City. Print jobs that require greater than five (5) days to produce will be communicated to the customer at the time of the request. All completed print jobs must be physically secured by the firm up to and until delivery is accepted by the customer. Contractor should have an online system for uploading digital files. Delivery of printed proofs (low - resolution digital print backed -up and bound for pagination approval plus high-resolution proofs and digital proofs) shall occur within 2 business days of digital submission by the City. Contractor shall allow the City to ensure quality control on press. Print house shall allow City to ensure quality control on press. Delivery of digital and printed proofs (low - resolution digital print backed up and bound for pagination approval plus large format high-resolution proofs) shall occur within 2 business days of digital submission by the City 3.2 BACK ORDERS The City shall not accept any back orders of deliveries from the Vendor, unless written authorization is issued by the user department. In the event that the Vendor fails to deliver the goods within the time City of Sunny Isles Beach I Request to Qualify No. 22-12-01 specified, the City reserves the right to cancel the order, seek the items from another Vendor, and charge the Vendor for any re -procurement costs. 3.3 RIGHT TO INSPECT The Vendor agrees to allow City staff and/or the City's graphic designer to inspect product on site during printing to ensure the quality of the product. 3.4 SAMPLES Samples of current magazines, newsletters, and desktop calendars can be mailed to the Vendor at their request. Samples can also be requested for pick-up at the Sunny Isles Beach Government Center 4th Floor, Front Desk at 18070 Collins Avenue, Sunny Isles Beach, FL 33160. To request a sample, please contact Purchasing at office by phone at (305) 792-1953 or via email at Purchasing@sibfl.net with your preferred delivery method. 3.5 DELIVERY The Vendor shall make deliveries within the number of days specified in the spot market quotation request, or on the purchase order at the time of specific purchase. All deliveries shall be made in accordance with good commercial practice and shall be adhered to by the Vendor; except in such cases where the delivery will be delayed due to acts of nature, strikes, or other causes beyond the control of the Vendor. In these cases, the Vendor shall notify the City of the delays in advance of the delivery date so that a revised delivery schedule can be negotiated. Should a Vendor to whom the spot market quotation is awarded to fails to deliver within the time period specified in the spot market request or purchase order; or after any negotiated delivery date has lapsed, the City reserves the right to cancel the order. If the order is cancelled, it is hereby understood and agreed that the City has the authority to purchase the goods elsewhere and to charge the Vendor with any re - procurement costs; the City may terminate the Vendor from the RTQ for default. Certain City employees may be authorized in writing to pick-up materials under this RTQ. Vendors shall require presentation of this written authorization. The Vendor shall maintain a copy of this authorization. If the Vendor is in doubt about any aspect of material pick-up, the Vendor shall contact the appropriate user department to confirm the authorization. END OF SECTION City of Sunny Isles Beach I Request to Qualify No. 22-12-01 ©• Section 4 Evaluation Process 4.1 Review of Submittals For Responsiveness The purpose of the firm's submittal is to demonstrate the qualifications, competence and capacity of the firms seeking to undertake the referenced project herein in conformity with the requirements of this request to qualify. As such, the substance of submittals will carry more weight than their form or manner of presentation. The submittal should demonstrate the qualifications of the firm and of the particular staff to be assigned to this engagement. Each submittal will be reviewed to determine if the submittal is responsive to the submission requirements outlined in the solicitation. A responsive submittal is one which follows the requirements of this solicitation: that includes all documentation, submitted in the format outlined in this solicitation, of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the submittal being deemed non-responsive. The Evaluation Committee shall review and evaluate the submittal(s) received in response to this solicitation. The Evaluation Committee will be responsible for selecting the most qualified Firm to contract with for the services described in this solicitation. The weighted scoring criteria contained below in this solicitation, shall be the basis of selection. 4.2 Evaluation Criteria Submittals will be evaluated on the criteria listed below, further explained in Section 5. EVALUATION CRITERIA MAXIMUM POTENTIAL POINTS 1. FIRM QUALIFICATIONS AND EXPERIENCE 20 2. SAMPLES 10 3. STAFFING 25 4. APPROACH TO THE PROJECT 25 5. REFERENCES 20 TOTAL POINTS* 100* *Firms will be pre -qualified in a PASS or FAIL method, based on the highest average points received. END OF SECTION City of Sunny Isles Beach I Request to Qualify No. 22-12-01 �,_ Section 5 Submittal Format 5.1 FORMAT Vendors must submit (1) original and four (4) copies of the submittal and one (1) USB. The original Submittal must contain an original signature. Be sure that the individual signing the Submittal is authorized to commit the Vendor's organization to the Submittal as submitted. Each page of the Submittal should state the name of the Vendor, the RTQ number, and the page number. The City reserves the right to request additional data or material to support Submittals. All material submitted in response to the RTQ will become the property of the City. Vendor must provide all MQRs as requested, in addition to the information requested below. The submittal must be in the following format: 1. Company Information ■ In response to this Submittal, all Vendors must provide the following: • Name of Agency/Company (including any "Doing Business As" names) • Company Locations • Internet Web Site Address (if any) • Details of Entity Business Structure (Corporation, Partnership, LLC) • Date Founded • Office address and telephone number, phone number and email address of main contact, including resume. • List of any outstanding litigation that would threaten the viability of the firm or the performance of this contract • Proof of insurance • Indication of how long it would take to implement service after authorized to begin Vendor's experience, qualifications and past performance ■ An explanation of why the Vendor is the best qualified to perform the contract and demonstrate its qualifications including an item -by -item disclosure outlining how the Vendor meets or exceeds the requirements of this RTQ. ■ A list of on-site equipment and inventory. ■ Vendor's facility hours and ability to provide 24 hour per day printing and mailing services for the projects listed in section 3. ■ If print house has recycling system in place for waste materials, please describe. ■ The evaluation committee may elect to visit the print house as part of the evaluation process. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 Samples A sample selection of items from each group the vendor wants to qualify for, must be submitted by the vendor as part of the submittal package. Staffing ■ Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that will be assigned to this project and experience and qualifications of subcontractors. ■ The size and experience of the company staff pool from which staff assigned to these services can be drawn. ■ The composition of the staff team should include an account manager/representative, print associates and technicians, graphic designer, digital and press printing operator, production/ print services technician, and machine operator and all other staff required to fulfill the needs of this submittal. ■ The names and credentials of the employees in the area responsible for this account and their function in the company. ■ The name and credentials of the person who will be responsible for the coordination of work. ■ Experience and qualifications of staff and satisfactory record of performance of staff. ■ Indicate current and anticipated workloads and availability for other activities and include proximity or frequency to the City for service calls. Identify the extent and nature of any anticipated outside support. Approach / Methodology Vendors approach methodology to providing the services requested in this solicitation ■ Suitability of the methodologies and approaches used in achieving tasks. ■ Overall organization to completing the project. ■ Ability to meet desired timelines and deadlines. ■ Service delivery approach and contingency plans in the event of emergency or disaster. ■ An explanation of the Vendor's approach for quality assurance. ■ If print house has an online system for uploading digital files, state the name of online system print house uses. 6. References Provide three (3) references of similar engagements, scope of work and complexity that have been completed by your company within the last three (3) years which demonstrate the experience of the company and team that will be assigned to provide the services as required by this Project. Contract Forms All completed contract forms City of Sunny Isles Beach I Request to Qualify No. 22-12-01 Exceptions Firm must list any exceptions taken to the terms and condition in this RTQ. Group Firms must specify which group they are applying for. END OF SECTION City of Sunny Isles Beach I Request to Qualify No. 22-12-01 DELIVER TO: REQUEST TO QUALIFY City of Sunny Isles Beach SECTION 6 OPENING: 2:30 P.M. City Clerk BID SUBMITTAL FORMS Monday, January 9, 2023 18070 Collins Avenue Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of 12/8/2022 Pages 31+ Sealed bids are subject to the Terms and Conditions of this Request to Qualify and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. RTQ 22-12-01 Citywide Printing Services A Bid Deposit in the amount of%of the total amount of the bid shall accompany all bids A Performance Bond in the amount of % of the total amount of the bid will be required upon execution of the contract by the successful bidder and City of Sunny Isles Beach Procurement Manager: Firm Name: Genesis Cuevas nn Commodity Code(s): AAA PeL an d go -no e r �;� CC I 4G 38A 43 VIst(6 RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS FAILURE TO SIGN PAGE 27 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON-RESPONSIVE City of Sunny Isles Beach I Request to Qualify No. 22-12-01 JF SON SECTION 6 BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated _ Addendum #6, Dated __ __,__ Addendum #7, Dated Addendum 48, Dated PART II: ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: A19Flaqfi ad'Banner M • ?O Inc cLJIJ A3 V1 SL« AUTHORIZED SIGNATURE: Z --q -- DATE: ANGu4RY ld cW 3 n nn ,,Qn � TITLE OF OFFICER: OEO O n to Pres l h AL— City of Sunny Isles Beach I Request to Qualify No. 22-12-01 C TY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunry Isles Beach, Florida 33160 305.947.0606 www,sibfl.net BID SUBMITTAL FORM Bid Title: Citywide Printing Services The undersigned Vendor proposes and agrees, if this submittal is accepted, to enter into an agreement with The City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the resulting purchase order or work order for the Contract Price and within the Contract Time indicated in this Submittal and in accordance with the other terms and conditions of the Contract Documents. The Vendors accepts all of the terms and conditions of the Advertisement or Request to Qualify and Instructions to Vendors. This Submittal will remain subject to acceptance for 90 days after the day of Bid opening. The Vendor agrees to sign and submit the Agreement with the other documents required by the Bidding Requirements within ten days after the date of the City's Notice of Award. In submitting this Bid, the Vendor represents, as more fully set forth in the Agreement, that: ■ The Vendor has familiarized himself/herself with the nature and extent of the Contract Documents, Work, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. ■ The Vendor has studied carefully all specifications and requirements. ■ The Vendor has given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Vendor. ■ This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Vendor has not directly or indirectly induced or solicited any other Vendors to submit a false or sham Bid; the Vendor has not solicited or induced any person, firm or corporation to refrain from Bidding; and Vendor has not sought by collusion to obtain for itself any advantage over any other Vendors or over the City. The City and the successful Vendor will establish completion times for each individual Work Item and the successful Vendor agrees that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and/or Notice to Proceed. City of Sunny Isles Beach I Request to Qualify No. 22-12-01 ■ Firm Name IAA Flaq and- Banner mf� Co ffic SBA A3_V1-5lkA-1 Street Address 0 X1555 A/,q nouA,_ SkVD. dos Es CA 9on3 Mailing Address (if different): ,310- �3�-3'1 0 310 -Q6b- Jn (� I Telephone No. r/ /� -O Fax No. r Email Address: 6rou L A31 �Si{rlt -OOM FEIN No.� J w2/1 021 *'By signing this document the vendor agrees to all Terms Signature: e7 (Signature of authorized agent) `�' ' Print Name: `� R q'� Fu-k� I Title CFo oA d- PR,CS !;DE N THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF VENDOR TO BE BOUND BY THE TERMS OF ITS SUBMITTAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE SUBMITTAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY SUBMITTAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE VENDOR TO THE TERMS OF ITS OFFER. 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POLICY NUMBER: AES121768100 COMMERCIAL GENERAL LIABILITY CG 20 12 05 09 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - STATE OR GOVERNMENTAL AGENCY OR SUBDIVISION OR POLITICAL SUBDIVISION - PERMITS OR AUTHORIZATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE State Or Governmental Agency Or Subdivision Or Political Subdivision: WHERE REQUIRED BY WRITTEN CONTRACT Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II — Who Is An Insured is amended to in- clude as an insured any state or governmental agency or subdivision or political subdivision shown in the Schedule, subject to the following provisions: 1. This insurance applies only with respect to opera- tions performed by you or on your behalf for which the state or governmental agency or subdivision or political subdivision has issued a permit or au- thorization. 2. This insurance does not apply to: a. 'Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the federal government, state or municipality; or b. "Bodily injury" or "property damage" included within the "products -completed operations hazard". CG 20 12 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 1 0 This page has been left blank intentionally. POLICY NUMBER: AES121768100 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: WHERE REQUIRED BY WRITTEN CONTRACT Information required to complete this Schedule, if not shown above, will be shown in the Declarations. I The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV — Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products - completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 1 0 This page has been left blank intentionally. Client#: 1951528 AAAFLBA ACORD,. CERTIFICATE OF LIABILITY INSURANCE 1 DATE (MM/D..YYY) 1/06/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER USI Insurance Services, LLC Lic # OG11911 21250 Hawthorne Blvd. Ste. 380 Torrance, CA 90503 CONTACT Angela Jamir PHONE FAX (AIC, No, Ext): 424 390-0055 A/C, No): E-MAIL g ADDRESS: an eta. amir usi.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Associated Industries Ins. Co., Inc. 23140 INSURED INSURER B: Travelers Property Cas. Co. of America 25674 AAA Flag and Banner Manufacturing Co.lnc INSURER C: Travelers Indemnity Company of CT 25682 8955 National Blvd Los Angeles, CA 90034 INSURER D: - - -_ - - _ -- - -- INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER_______MM/DD/YYYY-,(MM/DD/YYYY) POLICY EFF , POLICY EXP I LIMITS A X COMMERCIAL GENERAL LIABILITY AES121768100 5/15/2022105/15/2023' EACH OCCURRENCE $1,000,000 1 7X] 1 DAMAGE TO RENTED '�, 100,000 CLAIMS -MADE OCCUR PREMISES Ea occurrence $ MED EXP (Any one person) $ 5,000 _ PERSONAL & ADV INJURY S1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 52,000,000 X POLICY PRO- LOC —F— PRODUCTS - COMP/OP AGG $2,000,000 — - OTHER: S _.--- -- C AUTOMOBILE LIABILITY - - ----------,1 BA1T7105062243G 5/15/2022, 05/15/2023, COMBINED SINGLE LIMIT 1,000 OOO (Ea accident) S r X ANY AUTO _ !1 BODILY INJURY (Per person) S OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ X NON -OWNED X HIRED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident i5 A X UMBRELLA LIAB X OCCUR EXA1221781 5/15/2022105/15/2023, EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS -MADE AGGREGATE $5,000,000 __ DED X RETENTION$10000 $ _ WORKERS— - — B ---------...-..---------------~ UB1T7153542243G ------------- 5/15/2022 05/15/2023,'' X STATUTE ERH AND EMPLOYERS' LIABILITY YIN I _.---- 'ANY PROPRIETOR/PARTNER/EXECUTIVE: 1 E.L. EACH ACCIDENT 1$1,000,000 OFFICERIMEMBER EXCLUDED? N NIA (Mandatory in NH) — E.L. DISEASE - EA EMPLOYEEI $1,000,000 j If yes, describe under DESCRIPTION OF OPERATIONS below', E.L. DISEASE - POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Sunny Isles Beach 18070 Collins Ave Sunny isles Beach, FL 33160 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © "88-2015 ACORD CORPORATION. All rights reserved ACORD 25 (2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S38661387/M35969035 NYGZP This page has been left blank intentionally. POLICY NUMBER: AES121768100 COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organ izations : Locations Of Covered Operations WHERE REQUIRED BY WRITTEN CONTRACT WHERE REQUIRED BY WRITTEN CONTRACT Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) desig- nated above. B. With respect to the insurance afforded to these additional insureds, the following additional exclu- sions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equip- ment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization other than another contractor or subcontractor en- gaged in performing operations for a principal as a part of the same project. CG 20 10 07 04 © ISO Properties, Inc., 2004 Page 1 of 1 0 This page has been left blank intentionally. QUALIFICATIONS a. AAA Flag and Banner Inc d/b/a A3 Visual has been printing in the South Florida Area since March of 2007. The AAA Flag and Banner Inc d/b/a A3 Visual Print Facility is located at 3719 NW 50`h Street, Miami Florida 33142. This location is 19.5 miles from City of Sunny Isle Beach Government Center 18070 Collins Ave, Sunny Isle Beach Florida 33160. Our Normal hours of Operation are 7 am to 6 pm M -F. If 24-hour or rush services are needed, we can accommodate. b. A3 Team that will be responsible for the SIBS account both production and installation: o Drew Blau, Managing Director Miami Office, DblauC@a3Visual.com — 305-474- 7600 x7023 o Max Wurgler, Production Manager, Mwurgler@a3visual.com 305-474- 7600 o Carlos Quintana, Installation Manager, CQuintant@a3visual.com 305-474- 7600 o Retta Logan Account Executive, retta@A3Visaul.com 305-474- 7600 x7011 o Adam Clayman, Project Coordinator. AClayman(@a3visual.com 305-474- 7600 x7018 c. References City of Miami Beach has been a client of AAA Flag And Banner Inc d/b/a A3 Visual since 2000 and we have provided the following products to them in the last three years . Products supplied to the City of Miami Beach include Light pole banners, Blade Flags, Table Drapes, Step and Repeats, retractable banners, rigid signs, floor graphics, Wall murals, vinyl decals, magnets, mesh banners and vinyl banners . A3 Visual also does installation of our products for City of Miami Beach Contact: Aliette Fournie, Marketing and Sponsorship Manager OFFICE OF MARKETING & COMMUNICATIONS 1700 Convention Center Drive, Miami Beach, FL 33139 Tel: 305.673.7575 AlietteFournie@miamibeachfl.gov The Town of Surfside has been a client of AAA Flag And Banner Inc d/b/a A3 Visual since 2013 and we have provided the following products to them in the last three years . Products supplied to the Town of Surfside include Light pole banners, A Frame signage, Custom Flags, Table Drapes, rigid signs , floor graphics, Wall murals , vinyl decals , mesh banners and vinyl banners. A3 Visual also provides the Town of Surfside with installation of our products Contact : Frank Trigueros Director, Tourism & Communications Town of Surfside 9293 Harding Avenue Surfside, Florida 33154 Cell (305) 586-8427 ftrigueros@townofsurfsidefLgov Miami Dade College has been a client of AAA Flag and Banner Inc d/b/a A3 Visual since 2001 and we have provided the following products to them in the last three years. A3 Visual works with a variety of departments, events, and campuses and provides the college with both print and installation. MDC Special Events that we work with on an annual basis are Miami Dade International Book Fair and Miami International Film Festival. Campus that request and are provided products include Kendall Campus, Patron Campus, Wolfson Campus, North Campus. A3 Visual also does work with the Museum of Art and Design ( MOAD) at MDC. Products supplied and installed at MDC include Light pole banners, A Frame signage, Custom Flags, Table Drapes, rigid signs , floor graphics, Wall murals , vinyl decals , cut vinyl , mesh banners and vinyl banners. Contacts at MDC: Bill Iverson, Exhibition Coordinator W (305) 237 7859 1 moadmdc.org Museum of Art and Design at Miami Dade College Delia Lopez I Director of Operations I Miami Book Fair www.miamibookfair.com I Miami Dade College, Freedom Tower, 7th Floor Mail: 300 NE Second Ave. Miami, FL 33132 1305.237.7832 Cristina Mateo Sr. Director of Campus Administration Miami Dade College Kendall Campus 11011 SW 104 Street - Miami, FL 33176 - 305-237-2992 mmateo(cD_mdc.edu - www.mdc.edu/kendall d. When possible, we use recyclable material. If material is not recyclable, we repurpose it. For instance, non -recyclable light pole banners are donated to companies that make accessory items. e. AAA Flag and Banner d/b/a has over 50 years of experience in the printing, fabrication and designing and activating projects large and small. The company has and in house creative team which specializes in brand identity, designing large-scale advertisements, or planning entire experiential events, A3 Visual's designers and consultants are ready to collaborate with your team to develop high -impact visuals, engage your audiences and bring your brand to life. A3's print capabilities range from a comprehensive rigid signage program to textile Imaging and grand format graphics on a variety of top-quality materials to capture your vision quickly and flawlessly in print. Our fabrication division can help with scenic design quality. We can fabricate 3D structures, wood and metal support structures, platforms and staging, dimensional graphics, expo and display furniture and surfaces, and much more for your live event or business space. Our new immersive division creates dynamic environments utilizing cutting-edge projection mapping, video mapping, architectural projection mapping, sculptural projector mapping, LED walls and structures, custom sound design, digital media creation, and interactive design. Our activation and installation department can work with you from inception with a site survey and consultation to determine the best approach for meeting your goals. Our safety - trained installation experts are fully insured and certified. We offer nationwide bespoke hardware and tailored solutions to fit your environments and site conditions, including ongoing maintenance and removal. f. Contingency plans in the event of emergency or disaster: A3 has back-up printers in the Miami area that we work with as well as our headquarters in LA in case of a full shutdown of our local facility. The A3 team follows all OSHA Safety Guidelines. For example, OSHA Rules prohibits the use of Ariel buckets 15 feet above ground level when sustained winds speeds are in excess of 30 MPH. Due to OSHA regulations if light pole banners are required to be removed in the face of a potential hurricane A3 Visual Safety Policy is that all removal requests must be established no later than 72 hours in advance of the issuance of a Hurricane Watch. A3 Visual will begin removal on a first request basis, and we will work if we possibly can. We must allow our employees to secure their homes and families and evacuate if necessary. Any loss of Signage, Banners and/or Brackets in a tropical storm or Hurricane is an Act of God and not covered by AAA Flag and Banner d/b/a A3 Visual insurance. rm m It r) 0 v i w v a Q 3 y � � m � 5 O � �� o � D O n n w o � -3 v' O c v a I � o 3 o N c C S O rD O N 3 3 fD F o CL 3 I S (D � N d � L7 N O M N (D O N rN M m 3 m 4S =- 3 O o O N n O0 ID N � 3 0 (D a 3 c (D v N O S (D 3 fD O O D 3 Q. 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Q A 7 n 0 a °' r+ 3 3' c v v, K N 7 Q O _+ r+ 7 x• (r Ln D LU Q * 0- D— 'D � (D o �c� u ^ 0 36" BANNER STAND iii BLACK BASE IS AVAILABLE FOR 24" AND 36" ONLY 7 w:(I T -57 *Table Top Option . fiiok A COSMETICS 11, h'A 24" BANNER STAND ik 24" BLACK BASE IS AVAILABLE FOR 24" AND 36" ONLY 24"Wx84"(with a6"bleed onbottom)..- 84" 24" -`4. v. mw *Table Top Option 48" BANNER STAND eW, i 3zy BLACK BASE IS AVAILABLE FOR 24" AND 36" ONLY Ourabie and un.ia,ueiy designed, this alurnu:um stand s the perfect combination of versatility. appeal, and affordability Set up is quick and easy, banner attaches by Velcro. Graphic Size48" W x 72", 84 92" (with a 6" bleed on bottom) Clean edge to edge display. Travel Bay Included (51.5' x 12" x 4';. Height 72".84",92" Width 49.51' Banner attaches to the top and bottom of stand by Velcro cr damp bar 6" bleed on bottom. Vinyl or fabric insert. Aluminum base a/plastic end caps Aluminun'i pole w/plastic hook connector Plastic top w/Velcao Shipping Weight 21 Ibs (stand only) 22 lbs (with graphic) Shipping Dimensions 52.5" x 13" x 6" (1) Travel baa (1) Retractable base w/end caps (1) Telescope pole (1) Top bar w/cnd caps (Velcro) (1) Support pole (1) Roll Velcro (1) Allen key Dimension Slze: 48" Vel x 45" to 54"H Graphic Size: 48" W x 45" to 54"H *Table Top Option E & < ,i,.,D \- r/c±� off c) < Q -0 AT, § M \(/-k0=F \o9Jm (a Et / q 00O<m m-� /( Q)ka®� 00oa0 fes c-zf;0 /f:c/\ } [ 2 M £a so -8 { U - aR - 17 c -m { § o/%. g # ()0 \ (Dp & 2 a\ J \ , 0z». o ° Q5\ J 0 \ 7 ) { o m 0- (D } ° / [ � ( \ R \ � SONY IS4 1 City of Sunny Isles Beach I Request to Qualify No. 22-12-01 C-) NON -COLLUSION AFFIDAVIT City of Sunny Isles Beach 18070 Collins Avenue �- Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 STATE OF FLORIDA ) COUNTY OF The undersigned being first duly sworn as provided by law, deposes, and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, AAA F-Iag o,,L.- gamier IVI Co Ing DBA A3 V,scco-I (Name of Corpora ' n, Partnership, Individual, etc.) a , formed under the laws ofC=� ki ro A A) (Type of Business) (State) of which he is C, D and- PRk,5 1 b, ' (Sole Owner, Partner, President, etc.) Neither the undersigned nor any person, firm, or corporation named above nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above has directly or Indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. �ll T7VkS 7- �F D am.� Ae Es o t N i_ AFFIANT'S NAME AFFIANT'S TITLE TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this day of h — \ 20 - Personally Known or Produced Identification Type of identification i�'Y °�e'•. RETIA LOGAN ?�: A :ter: Notary Public • State of Florida :�a`: Commission # GG 283700 '• � di`. (Affix seal here) %,OFFr My Comm. Expires Apr 9, 2023 Sanded __ otary Assn, 1 of 8 PUBLIC ENTITY" CRIMES i ! City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beast, FL 33100"0 —elepnone (305) 947-0606 "ax(305) 949-3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub -Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. This sworn statement is submittedto City of Sunny Isles Beach by (print nd"ndual's name and LtW for AAA F-1 a q nAS 13anA2r Mfq e0 1AV ba A A3 Vjsw( I [print name of e ity submitting sworn statement] whose business address is: RQS� A A -MA AL I kv D. kos A96Et-Es, eA U034 and (if applicable) its Federal Employer Identification number (FEIN) is J,5",2qd io6-0 . (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: ) 2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair 2 of 8 market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE IN ORMATION CONTAINED IN THIS FORM. By: (Printed Name) h C�0 aKd- (Title) `` Sworn to and subscribed before me this b day of20_, by r a RET:LGGANA ,� A�otYarySTil6R1�rida ��• •`:�P:Commissi700My Comm. E, 2023Sign- re: Notary Public a of Florida Bonded through Nry Assn. - j� , co 0 Print or Type Commissbned Name Personally Known OR Produced Identification Type of Identification Produced 3 of 8 EQUAL OPPORTUNITY / AFFIRMATIVE _ACTION City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone (305) 947-0606 Fax: (305) 949-3113 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. Signed: /1 /� Title: eU0 ai d Pkr S 1 DENY' Firm: AM Tlag ar cQ `BQnnev- Mfq �o inC Address: 09,56 Na- ,onal Ivy. Los An e)p s, N 9ooz4 4of8 DBP X13 V l sua) Nvrsi CONFLICT OF INTEREST 6�. n City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles each, FL 33160 v . Telephone: (305) 947-0606 Fax: (305) 949.3113 L� CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA COUNTY OF BEFORE ME, the undersigned authority, personally appeared who was duly sworn, deposes, and states: 1. 1 am the office in in ren with a local and principal office 2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. described as . The Affiant has made diligent inquiry and provides the information contained in this Affidavit ha- knowledge. 3. The Affiant states th- - entity has no financial intere 4. Neither the Affiant n participated in any collusion, c with the entity's submittal for completion of negotiations if n 5. Neither the entity nor ineligible from participation in c, 6. Neither the entity, nor i�, interest due to any other clients, 7. 1 certify that no member position or actively seeking an elec 8. 1 certify that no member o aspect of the City of Sunny Isles Bea ed and that the above narned red into any agreement, titive pricing in connection pricing data until the `ly suspended or otherwise otential conflict of plying for any employee vested interest in any 9. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Sunny Isles Beach. Dated this day of AFFIANT Sworn to and subscribed before me this day of ❑ Personally Known, OR ❑ Produced Identification - Type of Identification NOTARY PUBLIC STATE OF FLORIDA 5 of 8 20 Print or Type Name and Title 20 DISPUTE DISCLOSURE 1` �City of Sunny Isles Beach 16070 Collins Ave,ue Sunny Isles Beach, F. 33160 Telephone (305)947-0606 Fax .(305)949-3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO 2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO V 3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO v If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. AA_ewd eannafW9Colne NA AX'SaCL elAAWk, Firm Date Z�,� 4�; 0'" ICJ Tuks i aQ ad PP -F-5 i L)rt — Authorized Signature Print or Type NameAd Title 6 of 8 STATE OF FLORIDA ) COUNTY OF W\W,Vkt ) ANTI -KICKBACK. City of Sunny Isles Beach 18070 Collis Avenue Sunny Isles Beach FL 33160 Telephone: (305) 947-0606 Fax (305) 949-31 13 ANTI -KICKBACK AFFIDAVIT I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: Wl� T-up6 `- Title: CF 0 0,K4 PQ E61 A k t\j 7— The foregoing instrument was acknowled ed before me this day of ;PCI , 20�, by C [name operson], s [type of authority], for � 1 D [name of party on behalf of whom instrument was eted]. i z- \tiv, Q AFFIX NOTARY STAMP HERE: Personally Known Type of Identification Produced Notary Public — St5i67 of Florida Print or Type Commisi ned Name OR Produced Identification 7of8 RETDtA Notary PubliridaCommissi0My Favided Comm. E2023 through NAssr. Personally Known Type of Identification Produced Notary Public — St5i67 of Florida Print or Type Commisi ned Name OR Produced Identification 7of8 E -Verify Affidavit Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E - Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E -Verify system for all existing and new employees hired by the contractor during the contract term. Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website (https://www.e-verifv.gov/employers/enrolling-in-e-verify) and follow the instructions. The contractor must, as usual, retain the 1-9 Forms for inspection. By affixing your signature below you hereby affirm that you will comply with E -Verify requirements. t � gamer Mf q Cao ]na DBA A3 Ups �tal ny Name Offeror Signature O'RA IG ZLR, -r Print Name 955- J 91 105-0 Federal Employer Identification Number (FEIN) a�u 2 a13 Date j� -�R�� 1 73,E nl 7` Title Notary Publiclnformation Sworn to and subscribed before me on this this day of 734�7SL22 By Is personally known to me ❑ H ed i nt i tion (type of identification produced: Signature of Nota ublic 1iY'P0, RETTA LOGA ': `1Ptbt�gr�hBoSaftH6Did�u lic Expiration Ate a` Commission p GG 283700 of r+ My Comm. Expires Apr 9, 2023 Bonded through National Notary Assn. 8 of 8