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HomeMy WebLinkAboutReso 2023-3470RESOLUTION NO. 2023 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AWARDING INVITATION TO BID NO. 22-12-02 TO, AND APPROVING AN AGREEMENT WITH, EAGLE EYE OFFICIATING, LLC, FOR SPORTS OFFICIATING AND SCOREKEEPING SERVICES, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED TWENTY-SIX THOUSAND DOLLARS ($126,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach ("City") issued and advertised Invitation to Bid No. 22-12-02 ("ITB") for sports officiating and scorekeeping services ("Services"), for which two (2) responses were received; and WHEREAS, after careful review and consideration, City staff determined that Eagle Eye Officiating ("Contractor") submitted the lowest responsive and responsible bid; and WHEREAS, the Contractor is willing and able to perform the Services based on the terms and conditions set forth in the ITB; and WHEREAS, the City desires to enter into a three (3) year Agreement with the Contractor to provide the Services, with two (2) one-year renewal options; and WHEREAS, the City now wishes to award Invitation to Bid No. 22-12-02 to, and approve an Agreement with, Eagle Eye Officiating, LLC to provide sports officiating and scorekeeping services, in an amount not to exceed One Hundred Twenty -Six Thousand Dollars ($126,000.00), attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Award of Invitation to Bid and Approval of Agreement. The City Commission hereby awards Invitation to Bid No. 22-12-02 to, and approves an Agreement with, Eagle Eye Officiating, LLC, to provide sports officiating and scorekeeping services, in an amount not to exceed One Hundred Twenty -Six Thousand Dollars ($126,000.00), attached hereto as Exhibit „A„ Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute the Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This Resolution will become effective upon adoption. @BCL@AC0995E9.Doc Page 1 of 2 PASSED AND ADOPTED this 16th dWof Febrr- Bary 2023. ATTES t l Maurikio 136tancur, rMC, City Clerk Larisa SJeefiin, M APPROVED AS TO FORM AND LEGAL SUFFICIE CY: H Valerie Vicente, City Attorney Moved by: /(� �''y��—< Seconded by: `` lg&1 Vote: Mayor Svechin Vice Mayor Joseph Commissioner Lama Commissioner Stuyvesant Commissioner Viscarra Yes) (No) (Yes) (No) gYes) (No) _(Yes) (No) (Yes) (No) @BCL@AC0995E9.Doc Page 2 of 2 OSJNNY. lSe .. AGREEMENT BETWEEN THE CITY OF ,0 5 yfC r FLOR O rOF SUN N SUNNY ISLES BEACH AND EAGLE EYE OFFICIATING, LLC CONTRACT NO. 2023-6593 THIS AGREEMENT (hereinafter referred to as the "Agreement") is made in duplicate, this day of��, 2023, by and between the CITY OF SUNNY ISLES BEACH, Florida, (hereinafter referred to as "City"), and EAGLE EYE OFFICIATING, LLC, a corporation authorized to do business in the State of Florida (hereinafter referred to as "Contractor") whose Federal I.D. # is 47-4619258. REC:ITAIN WHEREAS, the City is in need of a contractor to provide Sports Officiating and Scorekeeping Services for Youth Athletic Leagues for soccer, volleyball, and basketball games held by the City's Cultural and Community Services Department ("Services"); and WHEREAS, the City issued an Invitation to Bid ("ITB") for Sports Officiating and Scorekeeping Services for Youth Athletic Leagues, and Contractor submitted a response thereto, a copy of which is attached hereto and incorporated herein as Attachment "A"; and WHEREAS, Contractor was selected as the lowest responsible, responsive bidder in response to the ITB; and WHEREAS, Contractor is willing and able to perform the services based on the terms and conditions set forth in ITB for Sports Officiating Services for Youth Athletic Leagues, a copy of which is attached hereto and incorporated herein as Attachment `B"; and WHEREAS, the City desires to enter into this Agreement with Contractor to provide the Services, and prices shall remain fixed and firm throughout the term of the Agreement. NOW THEREFORE, in consideration of the promises and the mutual covenants herein, the parties agree as follows: 1. RECITALS. The Recitals set forth above are hereby incorporated into this agreement and made a part hereof for reference. 2. THE CONTRACT DOCUMENTS. The following documents (collectively "Contract Documents") are hereby incorporated into and made part of this Agreement: A. Invitation to Bid No. 22-12-02, "Sports Officiating and Scorekeeping Services for Youth Athletic Leagues", including any and all addenda, prepared by the City ("RFP" or Attachment "A") B. The Contractor's response to the RFP (Attachment `B") C. Contractor's Scrutinized Vendors Affidavit (Attachment "C") D. Contractor's E -Verify Affidavit (Attachment "D") EAGLE EYE OFFICIATING, LLC Page 1 of 12 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax In the event of any conflict between or among the Contract Documents, or any ambiguity or missing specifications or instruction, the following priority is established: A. First, specific direction from the City Manager (or designee) B. Second, this Agreement and any attachments C. Third, Attachment A D. Fourth, Attachment B 3. SERVICES. Contractor agrees to provide the Services as more particularly set forth in the Contract Documents. Services must be performed in accordance with the Florida High School Athletic Association ("FHSAA") Officials Guidebook. The Services shall be performed by Contractor to the full satisfaction of the City. Contractor agrees to furnish all labor in a professional manner to perform Services. Contractor will require its employees to perform their work in a manner befitting the type and scope of work to be performed. In the event that the Contractor fails to complete the Services pursuant to the terms of this Agreement and City must undertake the completion of performance of Services, Contractor agrees to indemnify the City for all costs incurred with respect to the completion of those Services and any damages the City may suffer as a result of the Contractor's failure to perform the Services. 4. TERM. Subject to the provisions relating to the termination of this Agreement as set forth in Section 11 hereunder, this Agreement shall become effective upon execution by all parties and shall terminate no later than three (3) years following the effective date of this Agreement. 5. RENEWAL. Prior to, or upon completion of the initial three (3) years term, the City shall have the option to renew this Agreement for up to an additional two (2) one (1) year renewal terms, it mutually agreed to in a written renewal. 6. COMPENSATION. As the entire compensation under this Agreement and during the term of this Agreement, in whatever capacity rendered, the City shall pay Contractor in accordance with the schedule of charges set forth in Contractor's response to ITB for Sports Officiating and Scorekeeping Services for Youth Athletic Leagues, attached hereto as Attachment "B" and incorporated herein by reference. Prices for the Services shall remain fixed and firm through the term of the Agreement. The City reserves the right to negotiate lower pricing for the additional term based on market research information, or other factors that influence price. Contractor may request a price adjustment for the additional term which shall not exceed five percent (5%) of the fixed prices in accordance with variations in the Consumer Price Index for Urban Wage Earners and Clerical Workers ("CPI -W"). Price adjustments must be approved in writing by the City Manager or his designee. Payments to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Attachment "B", and under the following conditions: Eagle Eye Officiating, LLC Page 2 of 12 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax A. Disbursements. Contractor shall reimburse the City for any and all overpayments caused by canceled or forfeited games, or when the Contractor has failed to provide the services specified. B. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. C. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. In the event the City Commission fails to appropriate funds for the particular purpose of this Agreement during any year of the term hereof, then this Agreement shall be terminated upon ten (10) days written notice and the Contractor shall be compensated for the Services satisfactorily performed prior to the effective date of termination. D. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 7. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent contractor and shall be treated as such for all purposes. Nothing contained in this agreement or any action of the parties shall be construed to constitute or to render the Contractor an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent contractor other than those obligations which have been or shall have been undertaken by the City. Contractor shall be responsible for any and all of its own expenses in performing its duties as contemplated under this agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be that of the Contractor, other than those set forth in this agreement. Contractor shall furnish its own transportation, office and other supplies as it determines necessary in carrying out its duties under this agreement. Eagle Eye Officiating, LLC Page 3 of 12 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 8. OWNERSHIP OF DOCUMENTS. All documents prepared by the Contractor pursuant to this Agreement and related Services to this Agreement are intended and represented for the ownership of the City only. Any other use by Contractor or other parties shall be approved in writing by the City. If requested, Contractor shall deliver the documents to the City within fifteen (15) calendar days. 9. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance coverages to protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents, or employees, as indicated below: A. Comprehensive General Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence, and Two Million Dollars ($2,000,000) aggregate with the City of Sunny Isles named as an Additional Insured, along with a Waiver of Subrogation for the benefit of the City of Sunny Isles Beach. Coverage to be provided on a Primary and Non-contributory format. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: i. Premises and Operation ii. Independent Contractors iii. Products and/or Completed Operations Hazard iv. Broad Form Property Damage V. Liquor Liability Insurance vi. Broad Form Contractual Coverage applicable to this specific contract, including any hold harmless and/or indemnification agreement. vii. Personal Injury Coverage with employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. B. Excess Umbrella Liability with a minimum limit of Two Million Dollars ($2,000,000), over and above the Comprehensive General Liability, Business Automobile Liability and Employers' Liability limits and coverage forms indicated. C. Management Professional Liability with a One Million Dollar ($1,000,000) minimum limit of liability. D. Owned and Non -owned Business Automobile Liability with a minimum limit of One Million Dollars ($1,000,000). The City of Sunny Isles Beach to be named as an Additional Insured with the benefit of a Waiver of Subrogation. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: i. Owned Vehicles, if applicable; Eagle Eye Officiating, LLC Page 4 of 12 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax ii. Hired and Non -Owned Vehicles; iii. Employers' Non -Ownership. The City shall be named as an additional insured on the above -referenced policies. E. Worker's Compensation Insurance for statutory obligations imposed by Worker's Compensation or Occupational Disease Laws, including, where applicable, the United States Longshoremen's and Harbor Worker's Act, the Federal Employers' Liability Act and the Homes Act. Employer's Liability Insurance shall be provided with a minimum of One Million Dollars ($1,000,000.00) per accident. Contractor agrees to be responsible for the employment, conduct and control of its employees and for any injury sustained by such employees in the course of their employment. Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or self-insurance maintained by the City. Such insurance shall not diminish Contractor's indemnification and obligations hereunder. The insurance policy(ies) shall be issued by companies authorized to do business under the laws of the State of Florida and acceptable to the City with a minimum A.M. Best rating of A -Excellent. Before any work under this Agreement is performed, and at any time upon request, Contractor shall furnish to the City certificates of insurance evidencing the minimum required coverage and shall be appropriately endorsed for contractual liability, with the City named as additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City Manager or his designee. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) days prior written notice to the City. The City reserves the right from time to time to change the insurance coverage and limits of liability required to be maintained by Contractor hereunder. Contractor shall also require and ensure that each of its sub -contractors providing services hereunder (if any) procures and maintains, until the completion of the services, insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN WRITING BY THE CITY. 10. TERMINATION AND REMEDIES FOR BREACH. A. Termination for Cause. If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City shall have the right to terminate the Services then remaining to be performed. (i.) In the event of termination, all finished and unfinished documents, data and other work product prepared by Contractor (and sub -Contractor (s)) shall be delivered to the City and the City shall compensate the Contractor for all Services satisfactorily performed prior to the date of termination, as provided in Paragraph 6. Eagle Eye Officiating, LLC Page 5 of 12 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax (ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the Agreement by Contractor and the City may reasonably withhold payment to Contractor for the purposes of set-off until such time as the exact amount of damages due the City from the Contractor is determined. B. Termination for Convenience of City. The City may, for its convenience and without cause, immediately terminate the Services then remaining to be performed at any time without notice. If the City terminates for convenience pursuant to this Paragraph, the terms of Paragraph 10(A)(i) and IO(A)(ii) above shall be applicable hereunder, and the Contractor shall not accept, book, or coordinate any further events for the City. For those events that were scheduled by the Contractor during the term of the Agreement, for which a deposit was obtained, but the event is scheduled to occur after the effective date of the termination provided for herein, at the sole option of the City, the City may require that the Contractor provide the Services for said event subject to the terms and conditions of this Agreement. C. Termination for Insolvency. The City also reserves the right to terminate the remaining Services to be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. D. Termination for failure to adhere to the Public Records Law. Failure of the Contractor to adhere to the requirements of Chapter 119 of the Florida Statutes and Section 19 below, may result in immediate termination of this agreement. 11. JURISDICTION, VENUE AND WAIVER OF JURY TRIAL. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State of Florida. All parties agree and accept that jurisdiction of any dispute or controversy arising out of this Agreement, and any action involving the enforcement or interpretation of any rights hereunder shall be brought exclusively in the Eleventh Judicial Circuit in and for Miami Dade County, Florida, and venue for litigation arising out of this Agreement shall be exclusively in such state courts, forsaking any other jurisdiction which either party may claim by virtue of its residency or other jurisdictional device. In the event it becomes necessary for the City to file a lawsuit to enforce any term or provision under this Agreement, then the City shall be entitled to its costs and attorney's fees at the pretrial, trial and appellate levels. BY ENTERING INTO THIS AGREEMENT, CONTRACTOR AND CITY HEREBY EXPRESSLY WAIVE. ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO THIS AGREEMENT. Nothing in this Agreement is intended to serve as a waiver of sovereign immunity, or of any other immunity, defense, or privilege enjoyed by the City pursuant to Section 768.28, Florida Statutes. 12. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of this Agreement or any time for a period of 10 (Ten) years subsequent to that date upon which the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any person or entity, other than in the discharge of the duties of the Contractor under this Agreement, any information which the City designates in writing as "confidential." As a violation by the Eagle Eye Officiating, LLC Page 6 of 12 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Contractor of the provisions of this Section could cause irreparable injury to the City and there is no adequate remedy at law for such violation, the City shall have the right, in addition to any other remedies available to it at law or in equity, to enjoin the Contractor from violating such provisions. 13. NOTICES. All notices and other communications required or permitted to be given under this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class postage prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service), addressed to such party as follows: If to the City: Stan Morris With a copy to: City Manager City Attorney Office City of Sunny Isles Beach City of Sunny Isles Beach 18070 Collins Avenue 18070 Collins Avenue Fourth Floor Fourth Floor Sunny Isles Beach, Florida 33160 Sunny Isles Beach, Florida Tel: (305) 792-1701 33160 Tel: 305 792-1767 If to the Contractor: Christopher Neumann Owner Eagle Eye Officiating, LLC 9160 NW 25th Street Sunrise, FL 33388 Tel: (954) 245-9395 eagleeyeofficiating@yahoo.com 14. AUDIT. The Contractor shall make available to the City or its representative all required financial records associated with the Agreement for a period of Seven (7) years. 15. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. The Contractor will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous Eagle Eye Officiating, LLC Page 7 of 12 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non-discrimination clause. The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally assisted program. 16. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the Miami -Dade County Conflict of Interest Ordinance Section 2-11.1, which is incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor covenants that it presently has no interest and shall not acquire any interest, directly or indirectly which could conflict in any manner or degree with the performance, of the Services. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Contractor. The Contractor guarantees that he/she has not offered or given to any member of, delegate to the Congress of the United States, any or part of this contract or to any benefit arising therefrom. 17. INDEMNIFICATION AND WAIVER OF LIABILITY. The Contractor agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents, representatives, officers, directors, officials and employees from and against claims, damages, losses and expenses (including but not limited to attorney's fees, arbitration costs, and costs of appellate proceedings) relating to, arising out of or resulting from the Contractor's negligent acts, errors, mistakes or omissions relating to Services performed under this Agreement. The Contractor's duty to defend, hold harmless and indemnify the City, its agents, representatives, officers, directors, officials and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury, sickness, disease, death, or injury to impairment, or destruction of tangible property including loss of use resulting therefrom, caused by any negligent acts, errors, mistakes or omissions related to Services in the performance of this Agreement including any person for whose acts, errors, mistakes or omissions the Contractor may be legally liable. 18. PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 287.135, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. Contractors must certify that the company is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be terminated at the City's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. Contractors must submit the certification that is attached to this agreement as Attachment "C". Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the City's determination concerning Eagle Eye Officiating, LLC Page 8 of 12 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax the false certification. The Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error, then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section 287.135. 19. PUBLIC RECORDS. The Contractor shall be required to comply with the following requirements under Florida's Public Records Law: (i.) Contractor shall keep and maintain public records required by the City to perform the service. (ii.) Upon request from the City, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. (iii.) Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City. (iv.) Contractor shall, upon completion of the contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided by Contractor to the City, upon request from the City, in a format that is compatible with the information technology systems of the City. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT (305) 792-1703, CityClerk@sibfl.net, 18070 Collins Avenue, 4th Floor, Sunny Isles Beach, Florida 33160. 20. E -VERIFY. Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E -Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a Contractor enters into a contract with a subcontractor, the subcontractor must provide the Contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Eagle Eye Officiating, LLC Page 9 of 12 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax In accordance with Florida Statute 448.095, Contractor is required to verify employee eligibility using the E -Verify system for all existing and new employees hired by Contractor during the contract term. Further, Contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of Contractor to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the instructions. The Consultant must retain the I-9 Forms for inspection, and provide the attached E -Verify Affidavit, attached hereto as Attachment "D". 21. COMPLIANCE WITH LAW. Contractor shall comply with all laws, regulations and ordinances of any federal, state, or local governmental authority having jurisdiction with respect to this Agreement ("Applicable Laws") and shall obtain and maintain any and all material permits, licenses, approvals and consents necessary for the lawful conduct of the activities contemplated under this Agreement. 22. BACKGROUND CHECKS. All of Contractors staff/employees/agents officiating on site related to the Services under this Agreement shall be required, at their sole cost and expense, to pass a criminal background check performed by the City's Human Resources Department. The criminal background check shall consist of a Florida Department of Law Enforcement ("FDLE") Florida Crime Information Center/National Crime Information Center ("FCIC/NCIC") criminal records check. Any personnel not meeting this requirement will not be permitted to work at any City facility. A violation of this requirement shall constitute a substantial material breach of this Agreement. Contractor expressly understands and agrees that a duty is hereby created under this Agreement that requires Contractor to provide ongoing disclosure throughout the term of this Contract as provided for herein relative to the criminal background screening required by this Section. The Contractor shall ensure that only their properly designated staff/employees/agents listed with the City Manager be permitted to perform Services. In the event the designated employees are removed by the Contractor, the Contractor shall immediately notify the City Manager or his designee. Additionally, identification cards will be provided by the City at the Contractor's sole cost and expense. Contractor shall ensure that all designated employees wear the City's provided identification cards while performing Services. 23. MISCELLANEOUS. A. In the event any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall nevertheless be binding upon the parties with the same effect as though the void or unenforceable provisions had been severed and deleted. B. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. C. No waiver of any provision of this Agreement shall be valid or enforceable unless such waiver is in writing and signed by the party granting such waiver. Eagle Eye Officiating, LLC Page 10 of 12 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax D. Each individual executing this Agreement on behalf of a party hereto hereby represents and warrants that he or she is, on the date he or she signs this Agreement, duly authorized by all necessary and appropriate action to execute this Agreement on behalf of such party and does so with full legal authority to bind their respective party to this Agreement. E. This Agreement contains the entire agreement of the parties, and may be amended, waived, changed, modified, extended or rescinded only by in writing signed by the party against whom any such amendment, waiver, change, modification, extension and/or rescission is sought. F. If there is a conflict or inconsistency between any term, statement, requirement, or provision of any exhibit attached hereto, any document or events referred to herein, or any document incorporated into this Agreement, the term, statement, requirement, or provision contained in this Agreement shall prevail and be given superior effect and priority over any conflicting or inconsistent term, statement, requirement or provision contained in any other document or attachment, including but not limited to Attachments "A", `B", "C" and "D". [Signatures on Next Page] Eagle Eye Officiating, LLC Page 11 of 12 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate on the day and year first written above. WITNESS: Signature Print Name AT] :• City Clerk Department Head Eagle Eye Officiating, LLC Page 12 of 12 EAGLE EYE OFFICIATING, LLC BY: %400V � — Christopher Neumann, Owner CITY OF SUNNY ISLES BEACH Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY a pz� rC BY: --�- Valerie Vicente, City Attorney City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Attachment "A" Contractor's Response to ITB Eagle Eye Officiating, LLC Page 13 of 16 INVITATION TO BID Goods & Services S NNY UI �1 P yF FLOC\ 5� OF SUN I"�O 22-12-02 Sports Officiating and Scorekeeping Services for Youth Athletic Leagues OF SUS rC,o RELEASE DATE: DECEMBER 22, 2022 ALL QUESTIONS DUE: NO LATER THAN DECEMBER 29, 2022 AT 5:00 PM IN All questions will be answered via addendum WRITING TO PURCHASING@SIBFL.NET posted to DemandStar. DUE DATE FOR BIDS: NO LATER THAN JANUARY 12, 2023 AT 11:00 AM CITY OF SUNNY ISLES BEACH GOVERNMENT CENTER SUBMIT SEALED BIDS TO: OFFICE OF THE CITY CLERK Envelope must clearly provide your firm's name, 18070 COLLINS AVENUE, 4T" FLOOR phone # and contact information and must be SUNNY ISLES BEACH, FLORIDA 33160 labeled with the ITB # and name. ONLINE SUBMITTALS ARE NOT ACCEPTED City of Sunny Isles Beach I Invitation to Bid No. 22-12-02 C/ r Y "rr of SOVA rr TABLE OF CONTENTS PAGE NO. TABLE OF CONTENTS LEGAL ADVERTISEMENT/ NOTICE TO FIRM 3 GENERAL TERMS & CONDITIONS 4 SPECIAL TERMS & CONDITIONS 10 SCOPE OF WORK / TECHNICAL SPECIFICATIONS 18 BID FORMAT 24 BID SUBMITTAL FORM 33 ATTACHMENT PRICE SHEET AFFIDAVITS NON -COLLUSIVE AFFIDAVIT PUBLIC ENTITY CRIMES EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT CONFLICT OF INTEREST STATEMENT DISPUTE DISCLOSURE FORM ANTI -KICKBACK AFFIDAVIT ANTI -BOYCOTT CERTIFICATION E -VERIFY AFFIDAVIT City of Sunny Isles Beach I Invitation to Bid No. 22-12-02 Illy or Soo LEGAL ADVERTISEMENT NOTICE TO BIDDER NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as specified Sports Officiating and Scorekeeping Services for Youth Athletic Leagues Invitation to Bid No. 22-12-02 The specifications for this RFP are available from DemandStar by calling (800) 711-1712 or by accessing their website at www.demandstar.com. Proposals who obtain the specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all Bidders who are listed on the official list. The City may not accept incomplete Bids. Sealed Bids will be received by the City Clerk no later than 11:00 AM ON THURSDAY, JANUARY 12, 2023 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids received after this time will not be considered. The City is under no obligation to return Bids. Timely submitted Bids will be opened publicly and names of firms read aloud at this time. The envelope containing the sealed Bid must be clearly marked: ITB 22-12-02 Sports Officiating and Scorekeeping Services for Youth Athletic Leagues OPENING DATE AND TIME: 11:00 AM, on Thursday, January 12, 2023 The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the Owner in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny Isles Beach. Potential and actual proposers shall not solicit or otherwise communicate in any manner whatsoever, directly or indirectly, with the City Council, City Manager, evaluation committee members, or City staff, other than Purchasing Division personnel, regarding this ITB from the time of the ITB initial release through the award. All questions regarding this ITB shall be directed in writing to Purchasing by DECEMBER 29, 2022 AT 5:00 PM. Questions must be submitted via email to: Purchasing@sibfl.net. Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier. Mauricio Betancur, CMC, City Clerk, City of Sunny Isles Beach City of Sunny Isles Beach I Invitation to Bid No. 22-12-02 � "i, OF Soo br. SECTION 1 INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIOONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. 1.1 CLARIFICATION /EXPLANATION /OUESTIONS: Any questions concerning the Bid Specifications or any required need for clarification must be addressed to Purchasing at Purchasing@sibfl.net by the date mentioned above. Interpretations or clarifications considered necessary by the City will be issued by addenda and posted/disseminated by Demand5tar (www.demandstar.com) to all parties listed on the official plan holders' list as having received the Bid documents. Only questions answered by written addenda shall be binding. Oral interpretations or clarifications shall be without legal effect. No plea of ignorance or delay or required need of additional information shall exempt a Proposers from submitting their Bid on the required date and time as publicly noted. 1.2 PLAN HOLDER'S LIST: 1.3 As a convenience to vendors, the City of Sunny Isles Beach has made available via internet lists of all plan holders for each REQUEST FOR PROPOSALS, INVITATION TO BID, and request for qualifications. The information is available on-line at www.demandstar.com or by calling the Office of the City Clerk at (305) 792-1703. If any addenda are issued after the initial specifications are released, the City will post and disseminate the addenda through Demand5tar. For those projects with separate plans, blue prints, or other materials that cannot be accessed through the internet, the Office of the City Clerk will make good faith effort to ensure that all registered proposers (those who have been registered as receiving a Bid package) receive the documents. It is the responsibility of the vendor prior to the submission of any Bid to check the above website or contact the Office of the City Clerk at (305) 792-1703 to verify any addenda issued. The receipt of all addenda must be acknowledged on the Bid Response Sheet. 1.4 SPECIAL ACCOMMODATIONS: Any person requiring a special accommodation at a Pre -Bid Conference or Bid/RFP/RFQ opening because of a disability should call the Office of the City Clerk at (305) 792-1703 at lease five (5) days prior to the Pre -Bid Conference or Bid/RFP/RFQ opening. If you are hearing or speech impaired, please contact the Office of the City Clerk by calling the City of Sunny Isles Beach using the Florida Relay Service which can be reached at 1(800) 955-8771 (TDD). 1.5 PUBLIC ENTITY CRIMES STATEMENT: excess of the threshold amount provided in section 287.107, for category two for a period of 36 months from the date of being placed on the convicted vendor list". 1.6 BID DEADLINE: Bids must be submitted no later than the time and date shown within this document. 1.7 SEALED BID: The entire Bid Response Package shall be placed in an opaque envelope (with all items listed on the Bid checklist form and all other items required within this INVITATION TO BID must be executed) and submitted in a sealed envelope. 1.8 BID EXECUTION, SIGNATURES, ERASURE/ CORRECTION: All Bids shall be signed in blue ink. All price quotes shall be typewritten or printed with ink. All corrections made by the proposers prior to the opening must be initialed and dated by the proposers. No changes or corrections will be allowed after Bids are opened. Bids must contain an original, manual signature of an authorized representative of the company. 1.9 WITHDRAWAL OF BIDS: Proposers may withdraw Bids only by written request and shall forward the withdrawal request via "Certified U.S. Mail — Return Receipt Requested" prior to the Bid opening time. Negligence on the part of the Proposers in preparing the Bid confers no right for the withdrawal of the Bid after it has been opened. 1.10 BID OPENING: Bids will be opened publicly at the time and place stated in the Notice to Bidder. It is the responsibility of the proposers to insure that the Bid reaches the Office of the City Clerk on or before the closing hour and date stated on the REQUEST FOR PROPOSALS. After the Bid opening, the contents of the Bid Form will be made public for the information of vendors and other interested parties who may be present either in person or by representative. Bids that are received after the Bid opening time will not be considered and will not be returned. 1.11 EVALUATION OF BIDS: The City, at its sole discretion, reserves the right to inspect any/all Proposers facilities to determine their capability of meeting the requirements for the Contract. Also, price, responsibility, and responsiveness of the Proposers, the financial position, experience, staffing, equipment, materials, references, and past history of Pursuant to the provisions of paragraph (2) (a) of section 287.133, service to the City and/or with other units of state, and/or local Florida statutes "a person or affiliate who has been placed on the governments in Florida, or comparable private entities, will be taken convicted vendor list following a conviction for a public entity crime into consideration in the Award of the Contract. may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public 1.11.1 Hold Harmless: All Proposer's shall hold the City, it's entity for the construction or repair of a public building or public officials and employees harmless and covenant not to work, may not submit Bids on leases of real property to a public sue the City, its officials and employees in reference to entity, may not be awarded to perform work as a Contractor, their decisions to reject, award, or not award a Bid, as supplier, sub -Contractor, or consultant under a contract with any applicable. public entity, and may not transact business with any public entity in 1.11.2 Cancellation: Failure on the part of the Proposers to comply with the conditions, specifications, City of Sunny Isles Beach Invitation to Bid No. 22-12-02 requirements, and terms as determined by the City, shall be just cause for cancellation of the Award. 1.11.3 Disputes: If any dispute concerning a question of fad arises under the Contract, other than termination for default or convenience, the Contractor and the City department responsible for the administration of the Contract shall make a good faith effort to resolve the dispute. If the dispute cannot be resolved by agreement, then the department with the advice of the City Attorney shall resolve the dispute and send a written copy of its decision to the Contractor, which shall be binding on both parties. 1.12 AGREEMENT: After the Bid award, the City will, at its option, prepare an Agreement specifying the terms and conditions resulting from the award of this Bid. The performance of the City of Sunny Isles Beach of any of its obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the agreement for the current and any future periods provided for within the Bid specifications. 1.13 PAYMENTS: Payment will be made after commodities/services have been received, accepted, and properly invoiced as indicated in the contract and/or purchase order. Invoices must bear the purchase order number. 1.14 BRAND NAMES: If a brand name, make, of any "or equal" manufacturer trade name, or vendor catalog is mentioned whether or not followed by the words "approved equal" it is for the purpose of establishing a grade or quality of material only. Vendor may offer equals with appropriate identification, samples, and/or specifications on such item(s). The City shall be the sole judge concerning the merits of items Bid as equals. 1.15 MATERIAL: Material(s) delivered to the City under this Bid shall remain the property of the seller until accepted to the satisfaction of the City. In the event materials supplied to City are found to be defective or do not conform to specifications, the City reserves the right to return the product(s) to the seller at the seller's expense. 1.16 SAMPLES: Samples of items, when required, must be furnished by the Proposers free of charge to the City. Each individual sample must be labeled with the Proposers name and manufacturer's brand name and delivered by them within ten (10) calendar days of Proposers receipt of the "Notice to Proceed", unless schedule indicates a different time. If samples are requested subsequent to the Bid opening, they should be delivered within ten (10) calendar days of the request. The City will not be responsible for returning samples. 1.17 QUANTITY GUARANTY: 1.19 `'4 o f So" P0 � right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel at no further expense to the City. SAFETY STANDARDS: The Proposers warrants that the product(s) supplied to the City conforms in all respects to the standards set forth in the occupational safety and health act (OSHA) and its amendments. Bids must be accompanied by a materials data safety sheet (MSDS) when applicable. Contractor shall take all necessary precautions for the safety of employees, and shall erect and properly maintain at all times all necessary safeguards for the protection of the employees and the public. Contractor shall follow all OSHA Safety Standards. Danger signs warning against hazards created by his/ her operation and work in progress must be posted. All employees of the contractor shall be expected to wear safety glasses or goggles, appropriate clothing, and hearing protection when and wherever applicable. The contractor shall use only equipment that is fully operational and in safe operating order. Contractor shall be especially careful when servicing property when pedestrians and/ or vehicles are in close proximity — work shall cease until it is safe to proceed. WARRANTIES: Successful Proposers shall act as agent for the City in the follow-up and compliance of all items under Warranty/Guaranty and complete all forms for Warranty/Guarantee coverage under this Contract. Proposers warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling of goods shipped or ordered, as a result of this Bid. The seller agrees to indemnify City from any and all liability, loss, or expense occasioned by any such violation. LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE REGISTRATION): The contractor shall be responsible for obtaining and maintaining throughout the contract period his or her city and county local business tax receipts. Each vendor submitting a Bid on this INVITATION TO BID shall include a copy of the company's local business tax/occupational license(s) with the Bid response. For information specific to City of Sunny Isles Beach local business tax/occupational licenses, please call Code Enforcement & Licensing at (305) 792-1705. If the contractor is operating under a fictitious name as defined in Section 865.059, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the Bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulations or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State shall submit a copy of the current licensing from the appropriate agency and/or proof of current active status with the Division of Corporations of the State of Florida. No guaranty or warranty is given or implied by the City as to the total 1.23 LIABILITY. INSURANCE. PERMITS AND LICENSES: amount that may or may not be purchased from any resulting Contract or Award. These quantities are for Bid purposes only and Proposers shall assume the full duty, obligation, and expense of will be used for tabulation and presentation of the Bid. The City obtaining all necessary licenses, permits, inspections, and insurance reserves the right to increase or decrease quantities as required, required. The Proposers shall be liable for any damages or loss to even significantly. The prices offered herein and the percentage rate the City occasioned by negligence of the Proposers (or their agent) of discount applies to other representative items not listed in this Bid. or any person the Proposers has designated in the completion of their contract as a result of the Bid. Contractor shall be required to 1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS: furnish a copy of all licenses, certificates of competency or other licensor requirements necessary to practice their profession as In the event any governmental restrictions may be imposed which required by Florida State Statute, Miami -Dade County, and City of would necessitate alteration of the material quality, workmanship, or Sunny Isles Beach Code. Contractors shall include current Miami - performance of the items offered on this Bid prior to their delivery, Dade County Certificates of Competency. These documents shall be it shall be the responsibility of the successful Proposers to notify the furnished to the City along with the Bid response. Failure to furnish City at once, indicating in their letter the specific regulation which these documents or to have required licensor will be grounds for required an alteration. The City of Sunny Isles Beach reserves the rejecting the Bid. City of Sunny Isles Beach Invitation to Bid No. 22-12-02 OF SUO trg0 Proposers responsible for any excess costs occasioned or incurred 1.24 CERTIFICATE(S) OF INSURANCE: thereby. Proposers shall furnish to the Office of the City Clerk, City of Sunny 1.29 SECONDARY/OTHER VENDORS: Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160, certificate(s) of insurance which indicate that insurance coverage has The City reserves the right in the event the primary vendor cannot been obtained from an insurance company authorized to do business provide an item(s) or service(s) in a timely manner as requested, to in the State of Florida or otherwise secured in a manner satisfactory seek other sources without violating the intent of the Contract. to the City, for those coverage types and amounts listed in this document, in an amount equal to 100% of the requirements and 1.30 DEFINITIONS: shall be presented to the City prior to issuance of any Contract(s) or Award(s) Document(s). The City of Sunny Isles Beach shall be Wherever used in these General Conditions or in the other Contract named as "additional insured" with respect to this coverage. The Documents, the following terms shall have the meaning indicated required certificates of insurance shall not only name the types of which shall be applicable to both the singular and plural thereof: policies provided, but shall also refer specifically to this Bid and section. At the time of Bid submission the Proposers must submit Acceptance: Acceptance by the City of the Work as certificates of insurance as outlined in the General Conditions being fully complete in accordance with section. All required insurances shall name the City of Sunny Isles the Contract Documents subject to Beach as additional insured and such insurance shall be issued by waiver of claims. companies authorized to issue insurance in the State of Florida. It shall be the responsibility of the Proposers and insurer to notify the Agreement: The written Agreement between the City City Manager of the City of Sunny Isles Beach of cancellation, lapse, and the Contractor covering the Work to or material modification of any insurance policies insuring the be performed, which includes the Proposers, which relate to the activities of such vendor and the City Contract Documents. of Sunny Isles Beach. Such notification shall be in writing, and shall be submitted to the City finance support service director thirty (30) Addenda: Written or graphic instruments issued days prior to cancellation of such policies. This requirement shall be prior to the Bid Opening which modify or reflected on the certificate of insurance. Failure to fully and interpret the Contract Documents, satisfactorily comply with the city's insurance requirements set forth Drawings and Specifications, by addition, herein will authorize the City Manager to implement a rescission of deletions, clarifications or corrections. the Bid award without further City Commission action. The Proposers hereby holds the City harmless and agrees to indemnify Approved: Means approved by the City. City and covenants not to sue the City by virtue of such rescission. Bid or Proposal: The offer of the Bidders/Proposers 1.25 ASSIGNMENT: submitted on the prescribed form setting forth the prices for the Work to be The Contractor shall not transfer or assign the performance required performed. by this Bid without prior written consent of the City Manager. Any award issued pursuant to the INVITATION TO BID and monies which Proposers or Bidders: Any person, firm or corporation may be due hereunder are not assignable except with prior written submitting a Bid for Work. approval of the City Manager. Further, in the event that the majority ownership or control of the Contractor changes hands subsequent to the award of this contract, Contractor shall promptly notify City in Change Order: A written order to the Contractor signed writing (via United States Postal Service — Certified Mail, Return by the City authorizing an addition, Receipt Requested) of such change in ownership or control at least deletion or revision in the Work, or an thirty (30) days prior to such change and City shall have the right to adjustment in the Contract Price or the terminate the contract upon sixty (60) days written notice, at City s Contract Time issued after execution of sole discretion. the Agreement. 1.26 HOLD HARMLESS/INDEMNIFICATION: City: City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida The Contractor shall indemnify, hold harmless, and defend the City 33160. of Sunny Isles Beach, it's officers, agents and employees from and against any claims, demands or causes of action of whatsoever kind Contract Documents: Contract Documents shall include, or nature arising out of error, omission, negligent act, conduct, or Instructions to Proposers, Contractor's misconduct of the Contractor, their agents, servants or employees in Bid, the Notice of Award, the Agreement the provision of goods or the performance of services pursuant to between the City and Contractor as well this Bid and / or from any procurement decision of the City including as any addenda thereto, these General without limitation, awarding the Contract to the Contractor. Conditions, Special Conditions, the Technical Specifications, Drawings and 1.27 NON-CONFORMANCE TO CONTRACT: Modifications, Notice to Proceed, Invitation to Bid, Insurance Certificates, The City of Sunny Isles Beach may withhold acceptance of, or reject Change Orders and Acknowledgment of items which are found upon examination, not to meet the Conformance with the City of Sunny Isles specification requirements. Upon written notification of rejection, Beach. items shall be removed within five (5) calendar days by the vendor at their own expense and redelivered at their expense. Rejected Contract Price: The total monies payable to the goods left longer than thirty (30) calendar days will be regarded as Contractor under the Contract abandoned and the City shall have the right to dispose of them as Documents. its own property. Rejection for non-conformance or failure to meet delivery schedules may result in the Contractor being found in Contract Time: The number of calendar days stated in default. the Agreement for the completion of the Work. 1.28 DEFAULT PROVISION: Contracting Officer: The individual who is authorized to sign In case of default by the Proposers, the City of Sunny Isles Beach the contract documents on behalf of the may procure the articles or services from other sources and hold the City's governing body. City of Sunny Isles Beach Invitation to Bid No. 22-12-02 OP SUN i`,_ incidentals, and the furnishing thereof. In consideration of the separate sum of twenty-five dollars ($25.00) the City under this Contract shall be Contractor: The person, firm or corporation with mean and include all written notices, delivered to the City. demands, instructions, claims, approvals whom the City has executed this and disapproval's required to obtain operations connected with the Work described in the Contract compliance with Contract requirements. Agreement. 1.31 BID AWARD: Day: A calendar day of twenty-four hours the individual or to a member of the firm The City reserves the right to reject any and all Bids at its sole or to an officer of the corporation for measured from midnight to the next whom it is intended, or to an authorized discretion. Bids shall be awarded by the City after the City performs representative or such individual, firm, or midnight. corporation, or if delivered at or sent by all necessary searches, inquiries, exploration, and analysis of the registered mail to the last business loss or expense (a) is attributable to bodily injury, sickness, disease address known to them who gives the Bids. The ITB shall be awarded to the lowest responsible and Field Order: A written order issued by the City which writing, any notice to or demand upon responsive Bidder whose Bid best serves the interests of and clarifies or interprets the Contract represents the best value to the City. No Notice of Award will be Documents or orders minor changes in given until the City has concluded any investigation(s) as they deem the Work. necessary to establish the Proposer's capability to perform the Services as described in this RFP, ITB, RFQ or ITQ, as substantiated Modification: Modification means any one of the by the required professional experience, client references, technical following: (a) a written amendment of knowledge and qualifications; and sufficient labor and equipment to the Contract Documents signed by both comply with the City's established standards, as well as the financial parties, (b) a Change Order, (c) a written capability of the Proposer to perform the Work in accordance with clarification or interpretation if issued by the Contract Documents to the satisfaction of the City within the time the City, or (d) a written order for minor prescribed. The City reserves the right to reject the Bid of any change or alteration in the Work issued Proposers on the basis of these queries and investigations and who by the City. A modification may only be does not meet the City's satisfaction, even though the firm may be issued after execution of the Agreement. the lowest dollars and cents Bid. In analyzing Bids, the City will also take into consideration client references, past work experience and Notice of Award: The written notice by City to the apparent work product, proven ability to satisfactorily perform. If the Contract successful Proposers stating that upon is awarded, the City will issue the Notice of Award and give the compliance with the conditions precedent successful Proposers a Contract for execution within ninety (90) days to be fulfilled by him within the time after opening of Bids. The City specifically reserves the right to award specified, City will execute and deliver the contract to a proposer who is not necessarily the lowest dollars the Agreement to him. and cents proposers on the basis of the results of these queries and investigation(s). Samples: Physical examples which illustrate materials, equipment or workmanship 1.32 EXECUTION OF AGREEMENT: and establish standards by which the Work will be judged. At least four counterparts of the Agreement, the Certificates of Insurance and such other Documents as required by the Contract Specifications: Those portions of the Contract Documents shall be executed and delivered by Contractor to the City Documents consisting of written within ten (10) calendar days of receipt of the Notice of Award. technical descriptions of materials, equipment, construction systems, 1.33 LAWS AND REGULATIONS: standards and workmanship as applied to the Work. The Contractor will give all notices and comply with all laws, ordinances, rules and regulations applicable to the Work. If the Statement of Services: The form furnished by the City which is Contractor observes that the Specifications are at variance therewith, to be used by the Contractor in they will give the City prompt written notice thereof, and any requesting progress payments. necessary changes shall be adjusted by an appropriate modification. If the Contractor performs any Work knowing it to be contrary to Supplier: Any person or organization who supplies such laws, ordinances, rules and regulations, and without such notice materials or equipment for the Work, to the City, they will bear all costs arising wherefrom. including that fabricated to a special design, but who does not perform labor 1.34 TAXES: at the site. The City of Sunny Isles Beach is exempt from sales tax imposed by Work: Any and all obligations, duties and the State and/or Federal Government. Florida Sales Tax Exemption responsibilities necessary to the No. 23-00-477131-54C appears on each purchase order. Exemption successful completion of the Project certificates are available upon request. assigned to or undertaken by Contractor under the Contract Documents, including 1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS: all labor, materials, equipment and other incidentals, and the furnishing thereof. In consideration of the separate sum of twenty-five dollars ($25.00) and other valuable consideration, the Contractor shall defend, Written Notice: The term "Notice" as used herein shall indemnify and hold harmless the City, its officers, agents and mean and include all written notices, employees, from or on account of any injuries or damages, received demands, instructions, claims, approvals or sustained by any person or persons during or on account of any and disapproval's required to obtain operations connected with the Work described in the Contract compliance with Contract requirements. Documents, or by or in consequence of any negligence in connection Written notice shall be deemed to have with the same; or by use of any improper materials or by or on been duly served if delivered in person to account of any act or omission of the said Contractor or his Sub - the individual or to a member of the firm Contractor, agents, servants or employees. The Contractor will or to an officer of the corporation for defend, indemnify and hold harmless the City and their agents or whom it is intended, or to an authorized employees from and against all claims, damages, losses and representative or such individual, firm, or expenses including attorneys' fees arising out of or resulting from corporation, or if delivered at or sent by the performance of the Work, provided that any such claim damage, registered mail to the last business loss or expense (a) is attributable to bodily injury, sickness, disease address known to them who gives the or death, or to injury to or destruction of tangible property (other notice. Unless otherwise stated in than Work itself) including the loss of use resulting wherefrom and writing, any notice to or demand upon (b) is caused in whole or in part by any negligent act or omission of City of Sunny Isles Beach I Invitation to Bid No. 22-12-02 'l7Y OP SUN P1 the Contractor, Sub -Contractor, anyone directly or indirectly 1.38 MISCELLANEOUS: employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused by a party Proposers acknowledge the following miscellaneous conditions: indemnified hereunder. In the event that a court of competent jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this 1.38.1 Whenever any provision of the Contract Documents Work, then in lieu of the above provisions of this section the parties requires the giving of written notice it shall be deemed agree that Contractor shall indemnify, defend and hold harmless the to have been validly given if delivered in person to the City, their officers and employees, to the fullest extent authorized by individual or to a member of the firm or to an officer of Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to the corporation for whom it is intended, or if delivered be incorporated herein by reference as if fully set forth herein. In at or sent by registered or certified mail, postage the event that any action or proceeding is brought against City by prepaid, to the last business address known to them reason of any such claim or demand, Contractor, upon written notice who gives the notice. from City shall defend such action or proceeding by counsel satisfactory to City. The indemnification provided above shall 1.38.2 The Contract Documents shall remain the property of obligate Contractor to defend at its own expense or to provide for the City. The Contractor shall have the right to keep such defense, at City's option, any and all claims of liability and all one record set of the Contract Documents upon suits and actions of every name and description that may be brought completion of the Project. against City, excluding only those which allege that the injuries arose out of the sole negligence of City, which may result from the 1.38.3 The duties and obligations imposed by these General operations and activities under this Contract whether the Work be Conditions, Special Conditions and Supplemental performed by Contractor, its Sub -Contractors, or by anyone directly Conditions and the rights and remedies available or indirectly employed by either. hereunder, and, in particular but without limitation, the warranties, guarantees and obligations imposed upon 1.36 DECISIONS ON DISAGREEMENTS: Contractor and those in the Special Conditions and the rights and remedies available to the City, shall be in The City will be the initial interpreter of the Technical Specifications. addition to, and shall not be construed in any way as a limitation of, any rights and remedies available by law, 1.37 CITY MAY TERMINATE: by special guarantee or by other provisions of the Contract Documents. If the Contractor is adjudged bankrupt or insolvent, or if they make a general assignment for the benefit of their creditors, or if a trustee 1.38.4 Should the City or the Contractor suffer injury or or receiver is appointed for the Contractor or for any of their damage to its person or property because of any error, property, or if they file a petition to take advantage of any debtor's omission, or act of the other or of any of their act, or to reorganize under bankruptcy or similar laws, or if they employees or agents or others for whose acts they are repeatedly fails to supply sufficient skilled workmen or suitable legally liable, claim shall be made in writing to the other materials or equipment, or if they repeatedly fail to make prompt party within a reasonable time of the first observance payments to Sub -Contractors or for labor, materials or equipment or of such in jury or damage. they disregard laws, ordinances, rules, regulations or orders of any public body having jurisdiction, or if they disregard the authority of 1.39 WAIVER OF JURY TRIAL: the City, of if they otherwise violate any provision of, the Contract Documents, then the City may, without prejudice to any other right City and Contractor knowingly, irrevocably voluntarily and or remedy and after giving the Contractor and the surety ten (10) intentionally waive any right either may have to a trial by jury in days written notice, terminate the services of the Contractor and take State or Federal Court proceedings in respect to any action, possession of the Project and of all materials, equipment, tools, proceeding, lawsuit or counterclaim based upon the Contract construction equipment and machinery thereon owned by the Documents or the performance of the Work there under. Contractor, and finish the Work by whatever method they may deem expedient. In such case the Contractor shall not be entitled to 1.40 GOVERNING LAW: receive any further payment until the Work is finished. If the unpaid balance of the Contract Price exceeds the direct and indirect costs of The Contract shall be construed in accordance with and governed by completing the Project, including compensation for additional the law of the State of Florida. professional services, such excess shall be paid to the Contractor. If such costs exceed such unpaid balance, the Contractor will pay the 1.41 VENUE: difference to the City. Such costs Incurred by the City will be determined by the City and incorporated in a Change Order. If after Venue of any action to enforce the Contract Documents shall be in termination of the Contractor under this Section, it is determined by Miami -Dade County, Florida. a court of competent jurisdiction for any reason that the Contractor was not in default, the rights and obligations of the City and the 1.42 ARBITRATION: Contractor shall be the same as if the termination had been issued pursuant to this document. It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy 1.37.1 Where the Contractor's services have been so shall be settled by arbitration in accordance with the procedures, terminated by the City said termination shall not affect rules and regulations of the American Arbitration Association. The any rights of the City against the Contractor then decision rendered by the Arbitrator shall be final and binding upon existing or which may thereafter accrue. Any retention the parties and judgment upon the award rendered by the arbitrator or payment of moneys by the City due the Contractor may be entered in any court having jurisdiction. Arbitration shall be will not release the Contractor from liability. held in Miami -Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties shall be paid by the non - 1.37.2 Upon ten (10) days written notice to the Contractor, prevailing party or, if neither party prevails on the whole, each party the City may, without cause (termination for shall be responsible for a portion of the costs of arbitration and their convenience) and without prejudice to any other right respective attorneys' fees as may be determined by the court on or remedy, elect to terminate the Agreement. In such confirmation. case, the Contractor shall be paid for all Work executed and accepted by the City as of the date of the 1.43 PROJECT RECORDS: termination. No payment shall be made for profit for Work which has not been performed. City shall have right to inspect and copy during regular business hours at City's expense, the books and records and accounts of Contractor which relate in any way to the Project, and to any claim City of Sunny Isles Beach Invitation to Bid No. 22-12-02 for additional compensation made by Contractor, and to conduct an audit of the financial and accounting records of Contractor which relate to the Project. Contractor shall retain and make available to 1.46 City all such books and records and accounts, financial or otherwise, which relate to the Project and to any claim for a period of three years following final completion of the Project. During the Project and the three year period following final completion of the Project, Contractor shall provide City access to its books and records upon five days written notice. 1.44 SEVERABILITY: 1.45 If any provision of the Contract or the application thereof to any person or situation shall to any extent, be held invalid or unenforceable, the remainder of the Contract, and the application of such provisions to persons or situations other than those as to which It shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. The Contractor is an independent Contractor under the Contract. Services provided by the Contractor shall be by employees of the Contractor and subject to supervision by the Contractor, and not as officers, employees, or agents of the City. Personnel policies, tax responsibilities, social security and health insurance, employee benefits, purchasing policies and other similar administrative procedures, applicable to services rendered under the Contract shall be those of the Contractor. End of Section city of SUN Ir PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES: Pursuant to Florida Statutes Section 217.4725, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. Contractors must certify that the company is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be terminated at the City's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. Contractors must submit the certification that is attached to this agreement. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the Citys determination concerning the false certification. The Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error, then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section 215.4725. City of Sunny Isles Beach I Invitation to Bid No. 22-12-02 Section 2 Special Terms and Conditions 2.1 PURPOSE OF THE ITB '11Y Of SUk" W - The City of Sunny Isles Beach, Florida (the "City") is hereby requesting sealed bids from qualified contractors (the "Contractor", "Firm", "Vendor" or the "Bidder") to furnish all labor, management, materials and equipment to provide Sports Officiating Services. Officials shall be defined as one who administers the rules of a game or sport and shall be inclusive of the term referee, line judge, scorekeeper, and umpire unless stated otherwise. The Contractor is to ensure that all personnel utilized for Officiating Services are knowledgeable in all applicable rules and regulations, as they pertain to the specific sports activity. Such officials must have a complete understanding and knowledge in the methods of common scorekeeping practices for the sports activity in question. The firm, or principals of the firm, shall be regularly engaged in the business of providing the services as described herein. The firm shall have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services if awarded a Contract under the terms and conditions herein stated. 2.2 MINIMUM QUALIFICATION REQUIREMENTS (MARS) a. Proposing bidder must have been awarded Prime Contractor and successfully performed two (2) projects of similar or greater size, scope and complexity to the specifications of the ITB within the last five (5) years. b. Contractor shall provide references for no less than two (2) references, preferably government agencies in which Contractor served as Prime Contractor for projects similar in size and scope. Please note that the references must be for the same projects in response to MQR "a" above. c. Provide documentation of Youth/Adult CPR, First Aid Certification. d. Provide Certification, License or copies of successful completion of examination with NFHS, NASO, FHSAA, IAABO, NYSOA, USSF, FSR or USA Volleyball; qualification must remain current throughout the duration of the contract. 2.3. BACKGROUND CHECK — LEVEL 2 The successful proposer and all personnel employed by them shall be required, at their sole cost and expense, to pass a criminal background check prior to award of the contract, and every renewal term, which background check shall be facilitated through the City's Human Resources Department. The criminal background check shall consist of a Florida department of law City of Sunny Isles Beach I ITB 22-12-02 "'r or sua 1" enforcement ("FDLE") Florida crime information center/national crime information center ("FCIC/NCIC") criminal records check. Any employee not meeting this requirement will not be permitted to work at any city facility. The successful proposer shall be required to coordinate the criminal background checks through the City by contacting Human Resources at 305-792-1708. 2.4 TERM This initial contract shall commence upon approval by the City Commission, contingent upon the completion and submittal of all required bid documents and fully executed contract. The initial contract shall remain in effect for three (3) years with an option of two (2) mutually agreeable written renewals of one (1) year each. This contract shall remain in effect until the completion of services, provided that the services rendered by Firm during the contract period are satisfactory and that City funding is available as appropriated on an annual basis. However, in the event funding is not appropriated on an annual basis during any particular year within the contract period, the contract may be canceled upon thirty (30) days written notice to Firm. In such an event, the City shall only be responsible for the reasonable value of services performed prior to the effective date of termination. It is the Bidder's responsibility to request any pricing adjustment under this provision, which shall not exceed 5%, and shall be subject to the approval of the City. For any adjustment to commence on the first day of any exercised option period, the Bidder's request for adjustment shall be submitted no later than ninety (90) days prior to expiration of the then current contract term. In no event will the price be increased or decreased by a percentage greater than the percentage change reflected in the C.P.I. as published by the U.S. Department of Labor. If no adjustment request is received from the Bidder, the City will assume that the Bidder has agreed the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index. The City reserves the right to reject any price adjustments submitted by the Bidder and/or to not exercise any otherwise available option period based on the proposed price adjustments. Any continuation of the contract beyond the initial period, and any option subsequently exercised shall be at the sole discretion of the City, and not a right of the Bidder. Renewals shall be exercised only when such continuation is clearly in the best interest of the City. Should the Bidder decline the City's right to exercise the option period, the City may consider the Bidder in default, which may affect the Bidder's eligibility for future contracts. 2.5 METHOD OF AWARD The term "lowest responsible and responsive Bidder" as used herein shall mean the Bidder whose City of Sunny Isles Beach I ITB 22-12-02 �Ily or Soo bid is the lowest of those Bidders possessing the skill, ability and integrity necessary for the faithful performance of the work, whose bid best serves the interests of and represents the best value to the City, as determined by the City Commission and/or the City Manager. The bidder will also be evaluated as part of their "responsible" on their quality control plan, safety plan and proposed project schedule. Bidders will be evaluated by relevant experience, preferably with government agencies, successful past performance, no conflicts of interest, approach to the project and whose bid best serves the interest of and represents the best value to the City in conformity with the criteria set. The City Manager may also reject all proposals received. Section 62-8 of the City Code provides that the City may consider the following: ■ The ability, capacity and skill of the vendor to perform the Contract. ■ The character, integrity, reputation, judgment, experience and efficiency of the vendor. ■ The quality of performance of previous contracts with the City and references. ■ The previous and existing compliance by the vendor with laws and ordinances relating to the Contract. The City also reserves the right to waive minorvariations to specifications (interpretation of minor variations will be made by applicable City Procurement personnel). In addition, the City reserves the right to cancel any contract by giving ten (10) days written notice. The City reserves the right to negotiate the type and cost of specific types of services to be purchased. 2.6 PRIMARY AND SECONDARY CONTRACTORS As a means of ensuring continuity of service, as well as adequate staffing for all games, the City reserves the right to award primary and secondary contractors for one or more sport. The Primary Contractor will be responsible for staffing all games for each sport for which they receive an award, however, in the event that primary contractor staff is unavailable, or if the City should require more than the normal number of officials fora specific sport (such as during a tournament or other similar event) the City may call upon the Secondary Contractor to fill the vacancies that the Primary Contractor is unable to fill. 2.7 SUB -CONTRACTORS If one or more subcontractors are to be used, the subcontractor must be clearly identified and noted in the submittal when it is submitted. The city must approve any changes in the use of subcontractors in advance and in writing. No such approval will be construed as making the City a party to such subcontract, or subjecting the City to liability of any kind to any subcontractor. No subcontractor will under any circumstances relieve the Proposer of its liability and obligation City of Sunny Isles Beach I ITB 22-12-02 '1�y of SUN Ar under any resulting contract. Subcontractor is subject to the same contractual conditions as is the Respondent. 2.8 FIRM BID PRICE If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall remain fixed and firm during the term of the contract. 2.9 MONTHLY INVOICES PAYMENTS Payment will be made monthly for work that has been completed, inspected and properly invoiced. Invoices must bear the project name, bid number and purchase order number. Vendor shall submit by the 10th day of the following month vendor's completed Invoice for services rendered. Should the 10th fall on a weekend or holiday, Contractor shall submit his invoice on the next workday. A late Statement of Services may be paid in the next month's billing cycle. Payment will be made by the City after services have been received and accepted. These invoices shall be submitted to the City of Sunny Isles Beach, ATTN: Accounts Payable, 18070 Collins Avenue, Sunny Isles Beach, FL 33160 or AccountsPayable@sibfl.net. All documentation shall reference the appropriate Contract number, the type of Service(s) provided, and the dates or period that the Services were provided in the prior 30 days. 2.10 INSURANCE Comprehensive General Liability Insurance Comprehensive General Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: Premises and Operation; • Independent Contractors; • Broad Form Property Damage; ■ Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or indemnification agreement. ■ Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. City of Sunny Isles Beach I ITB 22-12-02 '14 or SUN I'l - 2.10.1 Business Automobile Liability Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: Owned Vehicles; Hired and Non -Owned Vehicles; Employers' Non -City ship. Before starting the Work, the Bidder will file and make sure that all certificates of insurance required by this document and by the Contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City by certified mail. The City shall be named as an additional insured on the above -referenced policies. The Bidder agrees that if any part of the Work under the Contract is sublet, they will require the Sub-Contractor(s) to carry insurance as required, and that they will require the Sub-Contractor(s) to furnish to them insurance certificates similar to those required by the City in this section. 2.10.2 Worker's Compensation Insurance Worker's Compensation Insurance for statutory obligations imposed by Worker's Compensation or Occupational Disease Laws, including, where applicable, the United States Longshoremen's and Harbor Worker's Act, the Federal Employers' Liability Act and the Homes Act. 4. Workers' Compensation in accordance with Florida Statute, including Employer's Liability of $1,000,000. Bidder agrees to be responsible for the employment, conduct and control of its employees and for any injury sustained by such employees in the course of their employment 2.10.3. Cancellation and Re -Insurance It shall be the responsibility of the bidder and insurer to notify the City Manager of the City of Sunny Isles Beach of cancellation, lapse, or material modification of any insurance policies insuring the Proposers, which relate to the activities of such vendor and the City of Sunny Isles Beach. Such notification shall be in writing, and shall be submitted to the City finance support service director thirty (30) days prior to cancellation of such policies. This requirement shall be reflected on the certificate of insurance. Failure to fully and satisfactorily comply with the city's insurance and bonding requirements set forth herein will authorize the City Manager to implement a rescission of the Bid award without further City Commission action. City of Sunny Isles Beach I ITB 22-12-02 'try or SUN Pr NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS AN ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE. 2.11 COMPLIANCE WITH FEDERAL STANDARDS All services under this contract shall be in accordance with all governmental standards, to include, but not be limited to, those issued by the Occupational Safety and Health Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA) and applicable provisions of the Americans with Disabilities Act (ADA) in the course of providing any services. 2.12 E -VERIFY Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E -Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E -Verify system for all existing and new employees hired by the contractor during the contract term. Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website (https://www.e- verify.gov/employers/enrolling-in-e-verify) and follow the instructions. The contractor must, as usual, retain the 1-9 Forms for inspection. 2.13 POLYSTYRENE (STYROFOAM) ADMINISTRATIVE POLICY City Ordinance 2021-564 ("Polystyrene Ordinance") prohibits individuals and temporary vendors who are located on or operating on City Property or a City Facility, as defined therein, from carrying or using expanded polystyrene food service articles. In accordance with City's Polystyrene Ordinance, City contractors or vendors shall not carry or use any products that violate the City's prohibition against carrying or use of expanded polystyrene food service articles while utilizing City of Sunny Isles Beach I ITB 22-12-02 OP 500 the City's Facility. It shall be the sole responsibility of the awarded contractor to ensure compliance with the City's Polystyrene Ordinance. Moreover, the City of Sunny Isles Beach Sustainable Procurement Policy was approved by the City Commission during the June 17, 2021 Commission Meeting via R2021-3208. The Policy is to preserve and enhance the health and quality of the environment in Sunny Isles Beach by restricting the use of City funds by City employees, contractors and/or vendors to purchase expanded polystyrene (plates, bowls, cups, containers, lids, trays, coolers, ice chests, single -use plastic beverage straws and all similar articles) for use or sale on City property or City facilities. Under the policy, City funds may not be expended to purchase Styrofoam food services articles for use or sale in City facilities or on City property. This includes funds used by City employees or used to pay City Contractors or vendors. Styrofoam food service articles will no longer be permitted to be sold or used in City facilities or on City properties by contractors or vendors that are paid with City funds. A violation of this section shall be deemed a default under the terms of the City contract, lease or concession agreement and is grounds for revocation of a special event permit. Click here to access more information on the City's E -committed campaign. 2.14 PUBLIC RECORDS LAW The City is subject to Chapter 119, Florida Statutes, "Public Records Law." No claim of confidentiality or proprietary information in all or any portion of a response will be honored unless a specific exemption from the Public Law exists and is cited in the response. An incorrectly claimed exemption does not disqualify the firm, only the exemption claimed. Contractor acknowledges the public shall have access at all reasonable times, to all documents and information pertaining to City's contracts, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosures under applicable law. To the extent that Contractor has been provided access to or has received security sensitive information, as defined by Florida Statutes, Section 119.071 and/or has executed a Confidential Information Acknowledgement and Agreement as part of the ITB process, Contractor shall keep and maintain the security sensitive information as confidential and exempt from public disclosures as required by Florida Statutes. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SUCCESSFUL PROPOSER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT CITY OF SUNNY ISLES City of Sunny Isles Beach I ITB 22-12-02 "'y or suo �r BEACH 18070 COLLINS AVENUE, SUNNY ISLES BEACH, FL 33160. THE CITY CLERK'S OFFICE MAY BE CONTACTED BY PHONE AT (305) 792-1703 OR VIA EMAIL AT MBetancur@sibfi.net. END OF SECTION City of Sunny Isles Beach I ITB 22-12-02 SECTION 3 SCOPE OF SERVICES / TECHNICAL SPECIFICATIONS 3.1 SCOPE OF SERVICES: '11Y OF SUN fit. The City of Sunny Isles Beach, Florida (the "City") is hereby requesting sealed bids from qualified contractors (the "Contractor" or the "Bidder") to furnish all labor, management, materials and equipment to provide Sports Officiating Services. Officials shall be defined as one who administers the rules of a game or sport and shall be inclusive of the term referee, line judge, scorekeeper, and umpire unless stated otherwise. 3.2 SPORTS FIELD AND COURT LOCATIONS Game Locations Address Senator Gwen Margolis Park 17815 North Bay Road, Sunny Isles Beach FL 33160 Pelican Community Park 18115 North Bay Road, Sunny Isles Beach FL 33160 Samson Oceanfront Park 17425 Collins Avenue, Sunny Isles Beach FL 33160 Highland Oaks Park 20300 NE 24th Avenue, Miami, FL 33180 3.3 TYPES OF USAGE Types of officiating services required under this contract are as follows: • The selected contractor will be expected to assign referees to the required number of games scheduled as determined by the City's Athletics Coordinator. This shall include all regular, playoff and tournament league games. • The number of games may vary and will ultimately be determined by the number of players registered and the number of teams which make up the program. • The selected Contractor will be required to assign the specified number of certified, insured, and successfully background checked officials to each scheduled game. • The selected contractor may be required to assign referees to games played at an alternate location (not included in the list above) within a 20 mile radius of the City. These games would be determined by an affiliated league ortournament the City is participating in. 3.4 ATTIRE Unless otherwise directed, appropriate uniform or dress in accordance with rules outlined in NFHS. • Officiating shirt (Contractor may determine if striped or blue shirts are to be used) • Black shorts or pants • Black socks City of Sunny Isles Beach I ITB 22-12-02 `"Y or so" I - • Appropriate foot wear depending on sport (sneakers, cleats etc) • Appropriate whistle 3.5 SCHEDULING Contractor shall, in so far as practicable, schedule assignments two (2) weeks in advance of the date of the scheduled season. The City shall provide the Contractor with notice of rescheduled dates as far in advance of such duties as is possible, but in no case shall the Contractor be provided less than twenty-four (24) hours notice. 3.6 OFFICIATION PROCEDURES Officials shall arrive in proper uniform a minimum of fifteen (15) minutes prior to the schedule time for all games. Delays or interrupted start-up time caused by the failure of a timely arrival may result in fines outlined below. Complete and sign a score book/sheet at the end of each serviced game. This score book/sheet will be deposited in a designated area at the conclusion of the last daily scheduled game. The contractor's payment will be calculated by these records. The City reserves the right to recommend disciplinary action in the form of suspension and / or dismissal for any official who fails to perform his/her duties as defined in the contract or for any behavior deemed inappropriate by the City. The City reserves the right to increase or decrease the amount of officials/line judges/scorekeepers per game as seen fit. Any additional officials/line judges/scorekeepers will be at the contracted rate per official/line judge/scorekeeper. 3.7 CANCELLATION / FORFEITED GAMES The City has the right to cancel officials for any game due to poor attendance, inclement weather, etc. In such a case the City shall endeavor to provide the Contractor with two (2) hours advance notice of any canceled game. When this (2) hours notification is provided, there shall be no fees or other penalties paid for canceled officiating services. If the City fails to provide the Contractor with the minimum two (2) hours advanced notification of cancellation, the City shall pay to the Contractor, a sum equal to the contracted rate for one (1) game only. In the event of a forfeited or cancelled game, the officials scheduled for such games will be required to remain on site and referee a practice or scrimmage game. The decision for such action will be solely at the discretion of the City's designated Program Supervisor. City of Sunny Isles Beach I ITB 22-12-02 • "fir Or P" Contractor shall reimburse the City for any and all overpayments caused by canceled or forfeited games, or when the Contactor has failed to provide the services specified. 3.8 PENALTIES/FINES The table below represents penalties/fines that shall be assessed to the Contractor for non- compliance: Offense Penalty (Per Gamel Non-compliance of Uniform Rules $20.00 credit per official/ scorekeeper Tardiness (5 - 15 minutes) $10.00 credit per official/ scorekeeper Tardiness (16 minutes or more) % off per official, per Game Price* Absenteeism (No Show) 1 full game credit per official *Price is based on the Schedule of Proposal Prices contained in the Proposal package The aforementioned penalties/fines shall be in addition to any other remedies available to the City for Contractor's non-performance. 3.9 HISTORY OF SPORTS OFFICIATING SERVICES USE The following table represents the City's usage requirements for sports official services. Contractor is encouraged to use this information as an estimate for reference and guidance purposes only. The City reserves the right to increase or decrease estimated usage indicated below and / or secure services during other weeks and months not indicated at the sole discretion of the City. Note: The length of each game may vary, but the minimum time required by the City would be one (1) hour per game. Soccer Age of player in league: 5-14 Number of seasons per year: 2 Length of (each) season: 2 — 3 Months Fall Season (September through December); Spring Season (January through April) Number of days league meets per week: 1(Thursdays) & 1(Saturdays) Minimum number of officials needed per game: 1 Maximum number of officials needed per game: 3 City of Sunny Isles Beach I ITB 22-12-02 or 5UN �,r Locations(s) of league: Senator Gwen Margolis Park / Pelican Community Park Estimated # of games per season 160 games Travel Soccer League games 9 games per season Fall Season (August - December); Winter Season (January -May) Volleyball Age of player in league: 5-15 Number of seasons per year: 2 Length of (each) season: Fall Season (September through December); Spring Season(January through April) and run for approximately 8 weeks. Number of days league meets per week: 2 (Saturdays) & 1(Wednesdays) Minimum number of officials needed per game: 1 Maximum number of officials needed per game: 1 Locations(s) of league: Pelican Community Park/ Samson Oceanfront Park Estimated # of games per season 16 games Basketball Age of player in league: 7-14 Number of seasons per year: 1 Length of (each) season: 2 - 3 Months (January through April); Games start in February and run for approximately 8 weeks. Number of days league meets per week: 2 Minimum number of officials needed per game: 1 Maximum number of officials needed per game: 2 Locations(s) of league: Pelican Community Park Estimated # of games per season 96 games The number of games may vary and will ultimately be determined by the number of players registered and the number of teams which make up the program. The City does not guarantee that each league/program will meet the estimated amount of games per season. The City reserves the right to increase or decrease the length of season for each league/tournament. The City reserves the right to select more than one (1) provider to provide the services mentioned in this request for quote. City of Sunny Isles Beach I ITB 22-12-02 I,rr Of 5101 W- 3.10 DUTIES AND RESPONSIBILITIES The Contractor shall ensure that the following duties and responsibilities are adhered to: 1. Provide identification and copies of qualifications for each qualified official, worker and referee that provides services prior to the first scheduled game or contest. 2. Maintain any applicable qualifications and/or certifications for the duration of the contract. 3. Ensure that referees are knowledgeable and trained in proper officiating mechanics and rules of sports assigned at NFHS level or above. 4. Recognize, adhere to or enforce any specialized game rules, policy or standards instituted by the City of Sunny Isles Beach sports program. 5. Provide schedule of assigned officials to SIB administration in advanced of games. 6. Provide an overseer or primary contact with immediate access to coordinate coverage, resolve issues and address concerns. 7. Meet with SIB division administration in advance of season and as needed to address concerns, incidents or issues. 8. Provide services as requested WITHOUT the use of subcontractors not agreed upon, identified or acknowledged in advance of contract agreement. 9. Notify Sunny Isles Beach administration in advance of any real or perceived conflict of interest i.e. family member or associate a participant in competition or game assigned. 10. Contractor shall provide a copy of these rules to each official. 11. Contractor shall be fully aware, knowledgeable and comply with the FHSAA Officials Guidebook. 12. Contractor shall provide the City with a list of names for those individuals who will be providing services under the contract, and shall be further required to maintain the list current with the City in the event there are any changes to personnel. All individuals performing services under this contract shall comply with the criminal background check requirements of Section 2.3 herein. 3.11 Holidays Contractor's services will not be required on City observed Holidays. City observed holidays include the following: • New Year's Day — Friday, December 31, 2021* • Martin Luther King Day — Monday, January 17, 2022 • Presidents Day — Monday, February 21, 2022 • Memorial Day — Monday, May 30, 2022 • Juneteenth Independence Day— Monday, June 20, 2022* • Independence Day — Monday, July 4, 2022 City of Sunny Isles Beach I ITB 22-12-02 `''y or Soo 10— • Labor Day — Monday, September 5, 2022 • Veterans Day — Friday, November 11, 2022 • Thanksgiving Day—Thursday, November 24, 2022 • Day After Thanksgiving — Friday, November 25, 2022 • Christmas Day — Monday, December 26, 2022* • New Year's Day — Monday, January 2, 2023* *When *When a holiday falls on Saturday or Sunday, the City of Sunny Isles Beach observes the holiday on the previous Friday or following Monday, respectively. City of Sunny Isles Beach I ITB 22-12-02 SECTION 4 BID RESPONSE FORMAT 4.0 FORMAT '14 Or SOO W Submittals shall be submitted in duplicate. Submit one (1) original, three (3) copies and one (1) electronic copy of the submittal on USB Drive. All required signatures shall be manual, in blue ink of an authorized representative who has the legal authority to bind the CONTRACTOR in contractual obligations. Each page of the bid should state the name of the CONTRACTOR, the bid number, and the page number. The City reserves the right to request additional data or material to support bid. All material submitted in response to the ITB will become the property of the City. LABEL EACH SECTION AS NUMBERED The proposal must be in the following format. All submittals shall contain no more than fifteen (15) pages specifically addressing each criteria below: 1. Company Information In response to this Proposal, all Contractors must provide the following: ■ Name of Agency/Company (including any "Doing Business As" names) ■ Company Locations ■ Internet Web Site Address (if any) ■ Office address and telephone number, email address ■ Proof of insurance ■ Proposer must submit a copy of Florida Division of Corporations Sunbiz report with your company registered as active. ■ W9 2. Qualifications Proposer's relevant experience, qualifications and past performance: ■ An explanation of why the Contractor is the best qualified to perform the contract and demonstrate its qualifications including an item -by -item disclosure outlining how the Contractor meets or exceeds the requirements of this ITB. Provide a brief introduction letter highlighting the overall experience and qualifications of the Respondent with respect to the services requested under this Solicitation. Project list demonstrating this minimum experience and shall include, at a minimum: the project, date, base contract amount, number and amount of change orders, if any, the name, address, and phone number of the owner or owner's representative familiar with the work. Specifically list any projects, either complete or underway, that are located in Miami -Dade, Broward or Palm Beach, Florida Counties. ■ Your firm must address the Minimum Qualification Requirements per Section 2.2 of ITB. City of Sunny Isles Beach I ITB 22-12-02 "Ty of SUN I'r• 3. Staffing Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that will be assigned to this project and experience and qualifications of subcontractors • The size and experience of the company staff pool from which staff assigned to the management contract can be drawn. • The composition of the staff team that will be assigned to the contract. • The names of the employees in the area responsible for this contract • Their function in the company. • The name of the person who will be responsible for the coordination of work. • Experience and qualifications of staff and satisfactory record of performance of staff • Each bid must identify the name(s) and address(es) of all Subcontractors, suppliers and other persons and organizations including those who are to furnish the principal items of material and equipment. If requested by City after Bid Opening and before Award, the successful bidder shall submit to City additional detail on any or all Subcontractors or Suppliers including without limitation, pertinent information regarding similar projects, and other evidence of qualification for each such Subcontractor, Supplier, other persons or organization. 4. Approach / Methodology Bidder's approach to providing the services requested in this solicitation. Corporate Standing and Authorized Signatory Respondent must demonstrate that the company is in good standing and that the person signing this submittal is an Authorized Signatory on behalf of the respondent to sign bids, proposals, negotiate and/or sign contracts, agreements, amendments and related documents to which the respondent will be duly bound. The respondent must provide a copy of the State Certificate of good standing listing the officers of the company. If the signatory is not one of the officers listed on the State Certificate, the respondent must provide one of the following forms of evidence of Signatory Authority with its response: a. A copy of firm's Articles of Incorporation listing the approved signatories of the corporation; b. A copy of a resolution listing the members of staff as authorized signatories for the firm; and c. A letter from a corporate officer listing the members of staff that are authorized signatories for the firm. City of Sunny Isles Beach I ITB 22-12-02 "'' OF SUN hr - 6. Litigation History CONTRACTOR shall provide a summary of any litigation or arbitration that the CONTRACTOR, its parent company or its subsidiaries have been engaged in or are currently engaged in, during the past five (5) years against or involving (1) any public entity in Florida for any amount (2) any private entity for an amount greater than $100,000. The summary shall state the nature of the litigation or arbitration, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. The CITY may disqualify any CONTRACTOR it determines to be excessively litigious. 7. Forms and Attachments Enclosed Forms; Respondent must complete, sign as required, and submit the Addenda and all forms; and Firm's Current Certificate(s) of Insurance. 8. Exceptions Bidder's must list any exceptions taken to the terms and condition in this ITB. City of Sunny Isles Beach I ITB 22-12-02 QUALIFICATION REQUEST INCLUDE WITH YOUR BID Contractor must list projects of similar project scope fulfilling the following qualification requests: 1. List Project Management Personnel. Personnel cannot be changed without written approval. Project Manager 2. How many years has your organization been in business as a Contractor? 3. List current workload. 4. Will you subcontract any part of this work? City of Sunny Isles Beach I ITB 22-12-02 X14 OF 51JN I+X - `11Y or suo W_ 5. The business is a (sole proprietorship) (partnership) (corporation) and name of owner: 6. Has your company ever been debarred or terminated for default on a government contract? 7. Firm must list any exceptions taken to the terms and condition in this ITB. 8. Describe the submitter's attributes, which make the submitter best -suited for this project. END OF SECTION City of Sunny Isles Beach I ITB 22-12-02 �"� or 51)o r'r For firms choosing - to bid/propose on this opportunity, the city appreciates your response using this form. Please return via email to Purchasing(a)_sibfl.net. Why did your firm choose not to respond to this opportunity? Circle all that apply from below list: Other: a. We do not offer these services or equivalent. b. Insufficient time to respond to the solicitation. c. Our project schedule would not permit us to perform. d. Unable to meet requirements. City of Sunny Isles Beach I ITB 22-12-02 M '1�y OF sut4 W DELIVER TO: INVITA 770N TO BID City of Sunny Isles Beach SECTION 5 OPENING• 11.00 A.M. City Clerk BID SUBMITTAL FORMS 01/12/2023 18070 Collins Avenue Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES FURNISHED & INSTALLED, LESS TAXES, PROVIDED TO CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Manager: Date Issued: This ITB Submittal Consists of Genesis Cuevas December 22, 2022 this ITB, Attachments and Exhibits Sealed bids are subject to the Terms and Conditions of this INVITATION TO BID and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. ITB 22-12-02 Sports Officiating and Scorekeeping Services for Youth Athletic Leagues A Performance Bond'in the amount of 0% of the total amount of the bid will be required upon execution of the contract by the successful firm and City of Sunny Isles Beach F%rm Name; RETURN ONE ORIGINAL, THREE COPIES AND ONE USB RESPONSE IN A SEALED ENVELOPE City of Sunny Isles Beach I ITB 22-12-02 SECTION 6 BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated PART II:❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: AUTHORIZED SIGNATURE: TITLE OF OFFICER: DATE: City of Sunny Isles Beach I ITB 22-12-02 �i�Y Of sUt4 `IV OP SUNP� BID SUBMITTAL FORM Bid Title: Sports Officiating and Scorekeeping Services for Youth Athletic Leagues The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with The City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. The Bidder accepts all of the terms and conditions of the Advertisement or INVITATION TO BID and Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposer agrees to sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the date of the City's Notice of Award. In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that: ■ The Proposer has familiarized himself/herself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. ■ The Proposer has given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Proposer. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Proposer has not directly or indirectly induced or solicited any other Proposers to submit a false or sham Bid; the Proposer has not solicited or induced any person, firm or corporation to refrain from Bidding; and Proposer has not sought by collusion to obtain for itself any advantage over any other Proposers or over the City. The Proposer understands and agrees that the Bid is for unit prices to furnish and install individual Work Items for maintenance and/or repair work, complete in place. Estimates are provided for the purposes of Bid Evaluation and to establish unit prices for individual Work to be contracted by the City under individual Purchase Orders, based on the unit prices established under this Bid. The City and the successful Proposer will establish completion times for each individual Work Item and the successful Proposer agrees that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and/or Notice to Proceed. City of Sunny Isles Beach I ITB 22-12-02 " or SUN Pe"_ Firm Name: Street Address: Mailing Address (if different): Telephone No. Fax No. Email Address: FEIN No. * "By signing this document the bidder agrees to all Terms and conditions of this INVITATION TO BID. Signature: (Signature of authorized agent) Print Name: Title: THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. City of Sunny Isles Beach I ITB 22-12-02 ATTACHMENT A - PRICE SHEET I. Bidder must use the Bid Price Sheet to submit Bidder's price for this Project. II. Bidder shall hold the unit Bid Prices firm throughout the Contract period. Bidder guarantees response time necessary to have a crew return to correct unfinished or unsatisfactory services. �yF '7F�o� y� 0 OF SUN r� III. The City reserves the right to increase, decrease, and/or choose the items and quantities below for the Project to meet its available budget using the unit prices provided below. IV. Bidder must completely fill out each column below, i.e., unit price and total. V. Not applicable or "N/A" is not acceptable and will cause Bidder to be determined non- responsive. An authorized officer per the Bidders Sunbiz, must sign the Total Bid Price Sheet. VI. The award will be to the lowest responsive responsible Bidder for Total Bid Amount. U� .'� o, NNY F L 0 OF SUN P City of Sunny Isles Beach I ITB 22-12-02 �tyor SOO PC ANNUAL PRICING PER GAME Item No. League Estimated Annual Games (A) Estimated Number of Official Per Game (B) Price Per Official Per Game (C) Total Price (D) 1 Soccer 160 2 $ $ 2 Travel Soccer 9 2 $ $ 3 Volleyball 16 1 $ $ 4 Travel Volleyball 8 1 $ $ 5 Basketball 96 1 $ $ Grand Total: The Grand Total shall be calculated using the following formula (A x B x C = D) $ I, , Name of authorized Officer per Sunbiz and/or legal documentation of Title Name of Firm as it appears on Sunbiz and/or legal documentation hereby attest that I have the authority to sign this notarized certification and certify that the above referenced information is true, complete and correct. Signature City of Sunny Isles Beach I ITB 22-12-02 AFFIDAVITS //kXANY Si® y'9 F '97; * F L 0 05 OF SUS P, City of Sunny Isles Beach I ITB 22-12-02 0 of WO SUNNY lS��, - Y � n U .�yF X99, + EL O �`QP Sir CrT" OF SUN ANO STATE OF FLORIDA COUNTY OF 1 NON -COLLUSION AFFIDAVIT City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 The undersigned being first duly sworn as provided by law, deposes, and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, (Name of Corporation, Partnership, Individual, etc.) a, formed under the laws of (Type of Business) (State) of which he is (Sole Owner, Partner, President, etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. AFFIANT'S NAME AFFIANT'S TITLE TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this day of 20 Personally Known or Produced Identification Type of identification (Affix seal here) NOTARY PUBLIC (name printed or typed) DECEMBER 28, 2010 O� SVNNY ,s`FSe PUBLIC ENTITY CRIMES U^ City of Sunny Isles Beach 18070 Collins Avenue 'iF'D9J r p�OR�O P'+"' Sunny Isles Beach, FL 33160 "ry ov SUµ �N Telephone: (305) 947-0606 Fax: (305) 949-3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub -Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted to City of Sunny Isles Beach �l [print inarviauars name ana uue[ for [print name of entity submitting sworn statementl whose business address is: and (if applicable) its Federal Employer Identification number (FEIN) is (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: ) 11.2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair DECEMBER 28, 2010 market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. By: (Signature) (Printed Name) (Title) Sworn to and subscribed before me this day of (AFFIX NOTARY STAMP HERE) Signature: Personally Known OR Produced Identification 20 , , by SUNNY (s(FJ'@� EQUAL OPPORTUNITY / u = AFFIRMATIVE ACTION F�0 R`°�5`' City of Sunny Isles Beach ov .0 �"� 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. Signed: Title: Firm: Address: DECEMBER 28, 2010 O� SVN0y +s4CONFLICT OF INTEREST City of Sunny Isles Beach 18070 Collins Avenue �6F'D97 w p EDR�OP'+�' Sunny Isles Beach, FL 33160 c�rY op sut, RNv Telephone: (305) 947-0606 Fax: (305) 949-3113 CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA COUNTY OF BEFORE ME, the undersigned authority, personally appeared who was duly sworn, deposes, and states: 18.1. 1 am the with a local office in of and principal office in 18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. described as: Golden Shores Street Lighting. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. 18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency. 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project. 18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 18.81 certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Sunny Isles Beach. Dated this day of 2022. AFFIANT Sworn to and subscribed before me this O Personally Known O Produced Identification NOTARY PUBLIC STATE OF FLORIDA DECEMBER 28, 2010 Print or Type Name and Title day of OR Type of Identification 2022. SV1.1N Y IS, DISPUTE DISCLOSURE ;n u` x City of Sunny Isles Beach ` 18070 Collins Avenue fyF'9D�. fM1I.O R`OP h�'~ Sunny Isles Beach, FL 33160 C,Tr OF SUµ 'NO Telephone: (305) 947-0606 Fax: (305) 949-3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. Firm Authorized Signature DECEMBER 28, 2010 Date Print or Type Name and Title SUNNY IS, F + �SP'99�a FLo", Sir CITY OF SUN ANO STATE OF FLORIDA ) COUNTY OF ) ANTI -KICKBACK City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 ANTI -KICKBACK AFFIDAVIT I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. The foregoing instrument , 20 , by of person], as executed]. AFFIX NOTARY STAMP HERE: 2 Title: was acknowledged before me this day of [name [type of authority], for [name of party on behalf of whom instrument was Notary Public — State of Florida Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced DECEMBER 28, 2010 Q4 SUNNY (,, e�B m u I "'F oPs CONTRACTOR ANTI -BOYCOTT CERTIFICATION IOR 0 tY OF SUN �N [PURSUANT TO FLORIDA STATUTE § 215.47251 on behalf of , Print Name Company Name certifies that Company Name 1. Participate in a boycott of Israel; and does not: 2. Is not on the Scrutinized Companies that Boycott Israel list; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Cuba or Syria. Signature Title Date Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E - Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E -Verify system for all existing and new employees hired by the contractor during the contract term. Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website (https://www.a-verify.gov/emplovers/enrolling-in-e-verify) and follow the instructions. The contractor must, as usual, retain the 1-9 Forms for inspection. By affixing your signature below you hereby affirm that you will comply with E -Verify requirements. Company Name Offeror Signature Date Print Name Title Federal Employer Identification Number (FEIN) Sworn to and subscribed before me on this this day of 2023. By ❑ Is personally known to me ❑ Has produced identification (type of identification produced: ) Signature of Notary Public Print or Stamp of Notary Public Expiration Date City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Attachment "B" City's ITB Eagle Eye Officiating, LLC Page 14 of 16 ti; FFICIAT CITY OF SUNNY ISLES BEACH ITB 22-12-02 SPORTS OFFICIATING SERVICES PREPARED BY: CHRISTOPHER NEUMANN JANUARY 12th, 2023 CLIENT REFERENCES Name of Client: City of Tamarac Address: 8601 W. Commercial Blvd City/StatetZip: Tamarac, FL 33351 Contact: Rance Gaede Title: Recreation Superintendent Email: rance.gaede@tamarac.org Phone Number: (954) 597-3634 Scope of Work: Assign officials, coordinate rules/scheduling Name of Client: City of Lighthouse Point Address: 4521 NE 22nd Avenue City/State/Zip: Lighthouse Point, FL 33064 Contact: Becky Word Title: Parks and Recreation Director Email: lhprec@lighthousepoint.com Phone Number: (954) 597-3634 Scope of Work: Assign officials, coordinate rules/scheduling Name of Client: Town of Davie Address: 3801 S Pine Island Road City/State/Zip: Davie, FL 33328 Contact: Bryan Baucom Title: Recreation Coordinator Email: bbaucom@davie-fl.gov Phone Number: (954) 327-3944 Scope of Work: Assign officials, coordinate rules/scheduling Table of Contents Company Information............................................................................1 Qualifications.......................................................................................2 Staffing...............................................................................................3 Approach/Methodology..........................................................................4 Corporate Standing & Authorized Signatory............................................5 LitigationHistory...................................................................................6 Forms& Attachments..............................................................................7 Exceptions........................................................................................... 8 a Firm Name: �`• � i� 1G=til i'- is%f.•�1r:' �:.) �'•� y i.,�; .,:,.L.;y.,:`� i_...�,, t . , Street Address: Mailing Address (if different): Telephone No. 2. �4�I�c S - Q . � �.'� 1' � '�`<� Fax No. ,�� Email Address:' < r , Y:.,;;,��,i�'�d',S,,;t•:,��a�t(f:9'k,9Tc�-Z �;�,..�::r.S;'IsFEIN No. * "Byslyning th/s document die bidder agrees to all Terms and conditions of th/s INVITA 770N TO BID. Signature: (Signature of authorized agent) Print Name: C.��l.•.i.r-.,,. y;,':� i��,�s�r� Title: THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. City of Sunny Isles Beach J ITB 22-12-02 N CERTIFICATE OF L'AB'S IW INSURANCE NSU _ NCE Fr' AT 8118/ DIYYYY) 9{� 9Bo,. 1p�0�9 08/18/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain }policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsemertt s . PRODUCER CONTACT Pettineo Insurance NAME: AH1 No Ext : (954) 493-9424 FAX. lc No): 2428 E COMMERCIAL BLVD FT LAUDERDALE, FL 333084040 E-MAIL ADDRESS: frank@pettineo.com INSURERS) AFFORDING COVERAGE NAIC # INSURERA: United States Fire Insurance 21113 INSURED SPORTS AND RECREATION PROVIDERS ASSOCIATION (PURCHASING GROUP) AND ITS PARTICIPATING MEMBERS: INSURER B: INSURER C: Eagle Eye Officiating, LLC. INSURER D: 9160 NW 25th Street Sunrise, FI- 33322 INSURER E: INSURERF: COVERAGES CERTIFICATE NUMBER: USP360010 REVISION NIJMRPR! THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS LTR TYPE OF INSURANCE ADOL INSR SUBR WVD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDDNM LIMITS GENERALLIABIUTV EACH OCCURRENCE S1,000,000 �( COMNERCIALGENERALDABILITY FIRE DAMAGE 1Any-e fire) $300,000 MED EXP (Any one person) SO I'LAIMSMaDE nxOCCUR A X SRPGAPML-101-0122 12:00 AM 12:00 AM 08!16/ AM 12:01 AM PERSONAL & ADV INJURY 21,000,000 X INCLUDES ATHLEriCPARTICIPANTS GENERAL AGGREGATE S2.,00D,000 GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP:OP AGG 52,000,1)00 X PRO• POLICY JECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea aecidenl BODILY INJURY (Per person) ANY AUTO ALLUAINED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident HIRE& AUTO NON-OWNIED AUTOS PROPERTY DAMAGE acciden Per t) UMBRELLA LIAR OCCUR EACH OCCURRENCE EXCESSLIAB CIAIMS-MADE AGGREGATE DED RETENTION 5 A Accident/Medical Coverage US1671099MAXIMUM 08/16/2022 12:00 AM 08/16/2023 12:01 AM AD&D $5,000 MEDICAL 510,000 DEDUCTIBLE $0 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach AVORD 101, Additional Remarks Schedule, if more space is required) Covered Activities: Athletic Officials Activities The Certificate Holder is added as an additional insured but only with respect to liability arising out of the named insured during the policy period. Scheduled Activities Exclusion Applies -Please Refer to Named insured Member Certificate of Coverage CERTIFICATE HOLDER CANCELLATION City of Sunny Isles 18070 Collins ave Sunny Islets Beach, FL 33160 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Pe f -w& . 1 to yt.WQ-vvc� ACORD 26 (1016103) ©1988-2016 ACORD CORPORATION. AI.i rights reserved. rA.., nnr,nn.....,.........e a...«......., ....«t..a..,...a —T.— —4-' it ^nn 2022 FLORIDA LIMITED LIABILITY COMPANY ANNUAL REPORT DOCUMENT# L15000125380 Entity Name: EAGLE EYE OFFICIATING LLC Current Principal Place of Business: 9160 NW 25TH ST SUNRISE, FL 33322 Current Mailing Address: 916014W 25TH ST SUNRISE, FL 33322 FEI Number: APPLIED FOR Name and Address of Current Registered Agent: NEUMANN, CHRISTOPHER M 9160 NW 25TH ST SUNRISE, FL 33322 US FILED Mar 10, 2022 Secretary of State 4722494241 CC Certificate of Status Desired: No The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. SIGNATURE: Electronic Signature of Registered Agent Date Authorized Person(s) Detail : Title MGR Name NEUMANN, CHRISTOPHER M Address: 9160 NW 25TH ST City -State -Zip: SUNRISE FL 33322 I hereby asrtity that the Informatlon lndloated on this report or supplemental report is true and accurate and that my electronic signature shalt have the same legal effect as if made under oath; that I am a managing member or manager of the limited liability company or the receiver or trustee empowered to execute this report as required by Chapter 605, Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: CHRISTOPHER NEUMANN MGR 03/10/2022 Electronic Signature of Signing Authorized Person(s) Detail Date -orm W"9 Request for Taxpayer Rev. December?-014) identification number and Certification Give Foxm •10 the rpquestisr. iDo not )epartmentofthe Treasury ntemaI Revenue Service send to the ORS. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. r OWin rJy -- C\i 2 Business name/di egarded entity name, if different from above -- 6197%k LLC CL 3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to ° N N Individual/solo proprietor p p ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate -member LLC certain entities, not individuals; see instructions on page 3): CL single ❑ Limited liability company: Enter the tax classification (C=C corporation, S=S corporation, P=partnership) to Exempt payee code (if any) `o Note. For a single -member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for Exemption from FATCA reporting 19 the tax classification of the single -member owner. code (if any) IL Other see instructions R ❑ ( ) (App)ies(o uccv,unts mafnfnlned outslde fl,•U.S.) *� S Address (number, street, and apt. or suite no.) Requester's name and address (optional) CL ,, 6 City, state, and ZIP code m 'v (1,sQ, )rt_, �3 7 List account numbei'(s) here (optional) guentitiDation NURT11 ger ITl Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid social security mrmber backup withholding. For individuals, this is generally your social security number (SSN). However, for a residont alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entitkrs, it is your employer identification number (EIN). If you do not have a number, see Flow to get a TIN on page 3. or Note„ If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for I Employer Identi#ication guidelines on whose number to enter. MV) — I ( r Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding becauso: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S, person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out itern 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage Interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than Interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. Sere the Instructions on page 3. .,'yr r I Signature of Hers: u.,0. person ► * o V Date D. General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Futun) developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at www.irs.gov/fw9. Purpose of Form An Individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (A I1N), or employer Identifcation number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: • Form 1099 -IN i- (interest earned or paid) • Fora 1099 -DIV (dividends, including those from stocks or mutual funds) • Forri 1099-MISC (various types of incomei prizes, awards, or gross proceeds) • Forrn 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Forri 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third parry network transactions) • Form 1098 (home mortgage Interest), 1098-E (student loan interest:), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Fort W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding, See What is backup withholding? on page 2. By signing the filled -out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S, trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting? on page 2 for further Information. Cat. No. 102-31X Foram Waft (Rev. 12-2014) JIMMY PATRONIS CHIEF FINANCIAL OFFICER STATE OF FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF WORKERS' COMPENSATION * * CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA WORKERS' COMPENSATION LAW * * NON -CONSTRUCTION INDUSTRY EXEMPTION This cefi:ifies that the individual listed below has elected to be exempt from Florida Workers' Compensation law. EFFECTIVE DATE: 7/26/2021 PERSON: CHRISTOPHER M NEUMANN FEIN: 474619258 BUSINESS NAME AND ADDRESS: EAGLE EYE OFFICIATING LLC 9160 N.W. 25TH STREET FORT LAUDERDALE, FL 33322 SCOPE OF BUSINESS OR TRADE: Athletic Sports or Park: Operation & Drivers EXPIRATION DATE: 7/26/2023 EMAIL: EAGLEEYEOFFICIATING@YAHOO.COM IMPORTANT: Pursuant to subsection 440.05(14), F.S., an officer of a corporation who elects exemption from this chapter by filing a certificate of election under this section may not recover benefits or compensation under this chapter. Pursuant to subsection 440.05(12), F.S., Certificates of election to be exempt issued under subsection (3) shall apply only to the corporate officer named on the notice of election to be exempt and apply only within the scope of the business or trade listed on the notice of election to be exempt. Pursuant to subsection 440.05(13), F.S., notices of election to be exempt and certificates of election to be exempt shall be subject to revocation if, at any time after the filing of the notice or the issuance of the certificate, the person named on the notice or certificate no longer meets the requirements of this section for issuance of a certificate. The department shall revoke a certificate at any time for failure of the person named on the certificate to meet the requirements of this section. DFS-F2-DWC-252 CERTIFICATE OF ELECTION TO BE EXEMPT REVISED 08-13 E01356900 QUESTIONS? (850) 413-1609 QUALIFICATION REQUEST INCLUDE WITH YOUR BID Contractor must list projects of similar project scope fulfilling the following qualification requests: 1. List Project Management Personnel. Personnel cannot be changed without written approval. r.t f ... Project Manager�,� 2. How many years has your organization been in business as a Contractor? 3. List current workload. �'S"titl;�•— E�.6 (" fir: L°.-� � a r;t..�' -��"ZI r ���aa ri '• '�� ' .1� 1 � � � ,r; .. G r e r .�f��i*� .•�•dyi`" .����.t?. (�f•..zi �a'P Y'.E,��,..! !� S'~t',tl t:, f'i�,';' b ;9� � :,�`r1,r,; f:�� �,:�,?f ,a• �r. ., ,•! ; P,�>(�{>�''y�'��•n%� .'�'1("�:!'fQ. 'D'�I•"iso d,',I'•7"'1 e`:i l�'� j'. 4. Will you subcontract any part of this work? 0 c� City of Sunny Isles Beach I ITB 22-12-02 IMIN 5. The business is a (sole proprietorship) (partnership) (corporation) and name of owner: 'V, v' ) ke 6. Has your company ever been debarred or terminated for default on a government contract? 7. Firm must list any exceptions taken to the terms and condition in this ITB. 8. Describe the submitter's attributes, which make the submitter best -suited for this project. A ove,-v, END OF SECTION c C V ..A 104" 'J S, City of Sunny Isles Beach I ITB 22-12-02 Staff i nuc, . Our experience and expertise far exceeds many expectations. A large number of officials employed through Eagle Eye Officiating work high end games which include travel tournaments, middle and high school, (some college/semi pro) as well as adult leagues. 1.Aldemir Parra 2.Alexander Miller 3.Alexander Savov 4.Allen Moore 5.Andrea Ledoux 6.Austin Cytryn 7.Calvin Rickard 8.Chase King 9.Chris Neumann (Assignor) 10.Clifford Coleman 11.Daniel Caro 12.Dimitry Joachim 13.Dylan Peters 14.Glen Wilder 15.Gregory Young 16.Jaime Gallardo 17.Jeffrey Blackwood 18.Jimmy Friel 19.Jonathan Delva 20.Jonathan Pares 21.Joshua Ortiz 22.Lazaro Santiso 23. Mark Lindsay 24. Martin Tenev 25.Mi-Kell Floyd 26.Patrick Pobiak 27.Pierre Clerigo 28.Randy Martinez 29. Rodrigo Povedano 30.Ryan (Bobby) Withers 31.Sebastian Jurjac 32.Stephen Berrelli 33.Victor Lehoczky 34.Woody Bien Aime _•• •. 111' L••• •• After being given the rules, I will schedule a meeting with the officials to go over and answer any questions that may arise. We want to be crystal clear as to any intricacies or modifications that each league may indicate. During our meeting officials will discuss any rule changes that have been added to FSHAA or FIFA so that all are on the same page when working together come game time. Once a game schedule is received from the league director it is placed on my master schedule. The game schedule is then transferred to an online system called Arbiter which is used by Dade, Broward, and Palm Beach County High Schools. This system is paid for and updated by Eagle Eye Officiating so that all officials have an organized schedule. Officials must log in and accept their assignments and Arbiter emails reminders of upcoming games. Also, gives a field location, time, age division, a partner, and even directions to a given site. It eliminates any confusion and allows for a streamline scheduling process. Schedules are sent out weeks in advance to assure all games are covered with ease. State of Florida Department of State I certify from the records of this office that EAGLE EYE OFFICIATING LLC is a limited liability company organized under the laws of the State of Florida, filed on July 22, 2015. The document number of this limited liability company is L15000125380. I further certify that said limited liability company has paid all fees due this office through December 31, 2022, that its most recent annual report was filed on March 10, 2022, and that its status is active. Given under my hand and the Great Seal of the State of Rorida at Tallahassee, the Capital, this the Sixteenth day ofDecember, 2022 Tracldng Number. 3183520203CU Secretaly of Wtate To authenticate this cerdficate,visit the following site enter this number, and then follow the instructions displayed. DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO :rYy 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES, NO Y. 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for -the City of Sunny Isles Beach. Firm thiw; I d Authorized Signature DECEIASER 2a, 2010 Date Print or Type Name and Title � S�prov1rs�Eu• k/ j�, DISPUTE DISCLOSURE U '`J �- City Sunny of Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 ' o. ,<i+ '' Telephone: (305) 947-0606 Fax: (305) 949-3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO :rYy 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES, NO Y. 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for -the City of Sunny Isles Beach. Firm thiw; I d Authorized Signature DECEIASER 2a, 2010 Date Print or Type Name and Title SECTION 6 BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #6, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated 11 PART II:. , NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRMNAME: AUTHORIZED SIGNATURE:��+i,�i�9;,,tIJ1�4i1.1;``44i Ali+; DATE: TITLE Of' OFFICER: City of Sunny Isles Beach I ITB 22-12-02 fa aryy OF IMM P ANNUAL PRICING PER GAME Item League Estimated Estimated Number of Price Per Official Total Price No. Annual Games Official Per Game Per Game (A) (B) (C) (D) . 1 Soccer 160 2 $ $ LVQ.0(D (n D^� 2 Travel Soccer 9 2 $ $ 6b,00 3 Volleyball 16 1 $ $ 4 Travel Volleyball 8 1 $ $ 0'l�e(�L�1 5 Basketball 96 1 Grand.Total: $ The Grand Total shall be calculated uslrag the following formula (A x B a C =13) I, Chris-tur�' NP,�M�+n aWr� Name of authorized Officer per Sunbiz and/or legal documentation Title of W-;ki Ci Name of eirm as it appears on and/or legal documentation hereby attest that 1 have the authority to sign this notarized certification and certify that the above referenced information is true, complete and correct. )-kmkj� Signature City of Sunny Isles Beach J ITB 22-12-02 �Ok 4u14N Y IS, f F PUBLIC ENTITY CRIMES City of Sunny Isles Beach 18070 Collins Avenue '�"e• .• '' ;T. Q•'r Sunny Isles Beach, FL 33160 0, ,u:- "" Telephone: (305) 947-0606 Fax: (305) 9493113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) .FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub -Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 111. This sworn statement is submitted to City of Sunny Isles Beach by f'r...i 5.� i::l(;It • �.? 1.. �)(?,f.;�: il.•aa �:'"b d ..� (-,a';.'.� " ]pnnt malvlauars name and title] for �•ly:,'q+:' IA+I�r:-i)�A'i�..I,�..�..`sLL 1..,,�:: not name of enuty suomrtnng sworn statement] whose business address is: .,J{. /L�.}�.. `fit :IF-� B^I..� .f �'..59•%/e:�J• and (if applicable) its Federal Employer Identification number (FEIN) is'—a' i....`...'� (If the entity, had no FEIN, include the Social Security Number of the individual signing this sworn statement:_4w� /A ) 11.2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair DECEMBER 28, 2010 lt�F,C � SVp1NY NON -COLLUSION AFFIDAVIT U a 0 �'��x,,` City of Sunny Isles Beach •. i �s o, o4`e 18070Collins Avenue ti�f Sunny Isles Beach, Ft. 33160 c ry" Of son s+' Telephone: (305) 947-0606 Fax: (305) 9493113 STATE OF FLORIDA ) COUNTY OF The undersigned being first duly sworn as provided by law, deposes, and says: This Affidavit is made with the knowledge and intent that It is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, (Name dt Corporation, Partnership, Individual, etc.) a, Jf l Ok-f' G pAIJ5 for Il med under the laws of rl,_ `H ILAr (T� ype of Business) � (State) of which he Is _ &,e -yl' (Sole Owner, Partner, President, etc.) Neither the undersigned nor any person, firm, or corporation named In above Paragraph 102, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above true; and further, neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. �) ` II.Q,(�/V�VbU1L1n% lf�Jrl�l�.Y AFFimra NAME AFFIANTS TITLE TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this l day of , 2M Personally Known or Produced Identification Type of Identification� 1X-, �.cc rl��_-�V . j 13 =-W 369 (Affix seal here) • IV, DIANA MARIA FERRARA 4Q, ' Notary Public -State of Fioilde * Commission ti HH 210986 �� �( `���: My Commission Expires December 26, 2026 DecEmBER 28, 2010 sta m:- .mom Ptr--'� 1101uc- f f—q NOTARY PUBLIC (name printed or typed) market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a Public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are activein management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this swom statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this swom statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WINCH IT IS FILED. i ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. By: %;1wyyJ N!�o (Signature) c.bciSrh7aGP P1WPPd"ll (Printed Name) (Title) Sworn to and subscribed before me this .' 7_ day of i c a-gia r -ii , 2W , by (AFF ,i I RARA �o�i�i t f Florida u =• •= Commission # HH 210965 s My Commission Expires SignatureWWWWWNWWWOW�l: December 26, 2025 , j-9ka l,i� I j:k4jrm �-- - Personally Known % OR Produced Identification E Ir. L c, V %U §l 5 -113-7 3j66--ej �4�NNr fs�Fi CONFLICT OF INTEREST �uf 1rr+ i; City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 nc SW .1% Telephone: (305) 947-0606 Fax: (306) 949•3113 CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. ' STATE OF FLORIDA COUNTY OFtkgr ,r A - BEFORE ME, the undersigned authority, personally appeared '. ,Ar 'SAi bo 1 '✓Ql,�(�mf"ho was duly sworn, deposes, and states: 18.1. 1 am the miirer of u06leue 04AC a t. ) U-0. with a local office in and principal office in lis 18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. --m 0 described as: Golden Shores Street Lighting. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. 18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project 18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency. 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project. 18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 18.81 certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Sunny Isles Beach. Dated tlri§_ day of AFFIANT Print or Tvde Name and Title S Sj;n to and subscribed before me this day of �I noa� Personally Known OR O/ Produced Identification ; Type of Identification � r, U , C-411) 57�o 113 -- -7y Ay., Ohl. NOTARY PUBLIC STATE OF FLORIDA ,.t>11;rlpft& DIANA MARIA FERRARA Notary Publio-State of Florida 3" 'Commission 6 HH 21'0985 My Commission Expires December 26, 2025 D[cEmaER 28, 2010 STATE OF FLORIDA ) COUNTY OFA ANTI -KICKBACK City of Sunny Isles Beach 18070 Co16nsAvenue Sunny Ides Beach, FL 3316D Telephone: (305) 947-0606 Fax: (305) 9493113 ANTI -KICKBACK AFFIDAVIT I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: ) h9o %VMIMVJ— Title: per The foregoing instrument was acknowledged before me this _ day of 2023L, by 0)rkskonba-- luel,-irx%n n [name Of person , as�ri•�ncrm n1i ►� [type of authority], for [name of party on behalf of whom instrument was executed]. AFFDC NOTARY STAMP HERE: DIANA MARIA FERRARA Notary Publio•State of FlorWe -Notary # HH 210965 r My Commission Expir*9 December 26, 2025 Notary Public — Slate of Florida Print or Type Commissioned Name Personally Known &U, OR Produced Identification Type of Identification Produced h ,,r",; �- 113 =39-34 , Q DECEMBER 28, 2010 DELIVER' TO: INVITATION TO BID City of Sunny Isles Beach SECTION 5 OPENING: 11:00 A.M. City Clerk BID SUBMITTAL FORMS 01/12/2023 18070 Collins Avenue Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES FURNISHED & INSTALLED, LESS TAXES, PROVIDED TO CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Manager: Date Issued: This ITB Submittal Consists of Genesis Cuevas December 22, 2022 this ITB, Attachments and Exhibits Sealed bids are subject to the Terms and Conditions of this INVITATION TO BID and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. ITB 22-12-02 Sports Officiating and Scorekeeping Services for Youth Athletic Leagues A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution of the contract by the successful firm and City of Sunny Isles Beach Firm Name: RETURN ONE ORIGINAL, THREE COPIES AND ONE USB RESPONSE IN A SEALED ENVELOPE City of Sunny Isles Beach I ITB 22-12-Q2NOW E INJUNNI1 CLIENT REFERENCES Name of Client: City of Tamarac Address: 8601 W. Commercial Blvd City/State/Zip: Tamarac, FL 33351 Contact: Rance Gaede Title: Recreation Superintendent Email: rance.gaede@tamarac.org Phone Number: (954) 597-3634 Scope of Work: Assign officials, coordinate rules/scheduling Name of Client: City of Lighthouse Point Address: 4521 NE 22nd Avenue City/State/Zip: Lighthouse Point, FL 33064 Contact: Becky Word Title: Parks and Recreation Director Email: lhprec@lighthousepoint.com Phone Number: (954) 597-3634 Scope of Work: Assign officials, coordinate rules/scheduling Name of Client: Town of Davie Address: 3801 S Pine Island Road City/State/Zip: Davie, FL 33328 Contact: Bryan Baucom Title: Recreation Coordinator Email: bbaucom@davie-fl.gov Phone Number: (954) 327-3944 Scope of Work: Assign officials, coordinate rules/scheduling City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Attachment "C" Scrutinized Contractors Eagle Eye Officiating, LLC Page 15 of 16 S,Mur I sS•:.r � n CONTRACTOR ANTI -BOYCOTT CERTIFICATION Y ' [PURSUANT TO FLORIDA STATUTE § 215.47251 I �!�►.. ��lC.a^� �., \��,;> on behalf of > ; y Print Name Company Name certifies that �:=�Ff. ��ai��!',r:i,� ,i�:;�, does not: Company Name 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies that Boycott Israel list; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Cuba or Syria. 9 Signature Title Date City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Attachment "D" E -Verify Affidavit Eagle Eye Officiating, LLC Page 16 of 16 Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E - Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E -Verify system for all existing and new employees hired by the contractor during the contract term. Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the E Verify website (https://www.a-verify.soy/emi3lovers/enrolling-in-e-verify) and follow the instructions. The contractor must, as usual, retain the 1-9 Forms for inspection. By affixing your signature below you hereby affirm that you will comply with E Verify requirements. Comp ny Name &V16 (°((/IM1,*w Offeror•Signature Print Namd g1)-1AkOV8rS8' Federal Employer Identification Number (FEIN) Date 04�-W Title sworn to and subscribed before me on this this(-- --L—dayof Acu c k 2023. 1a" Is personally known to me 91 -"Has produced identification (type of identification produced:[,�A"iU(w'' Signature of Notary Public A MARIA FERRAR R. n _Notary publto-State of Florida C..ommisstod NH ZtOD66�, 4 �fddMbgy e a Expiration Date r a' rrY QF 511M ti City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager FROM: Gayle Vasile, Director of Cultural & Community Services DATE: February 16, 2023 RE: Award Request for Bid 22-12-02 to Eagle Eye Officiating, LLC RECOMMENDATION: Staff recommends approval of this Resolution REASONS: In December 2022, the city advertised Invitation to Bid 22-12-02 for sports officiating and scorekeeping services for youth athletic leagues. The City received two (2) responses to the bid and recommends the bid be awarded to Eagle Eye Officiating, LLC. Eagle Eye Officiating, LLC was the lowest bidder and most responsive. The term of the initial agreement will be for three (3) years, with a not - to -exceed amount of $126,000. The agreement will also provide for two (2) additional renewal options of one (1) year each at the City's discretion. FUNDING SOURCE: Funding is budgeted for and available in the contracted service in the Athletic Division's budget account number 001-6-5721-43.1000-60820 for this fiscal year. ATTACHMENTS: Resolution Agreement Item Number: 10.1