The URL can be used to link to this page

Home My WebLink AboutReso 2023-3482RESOLUTION NO. 2023 - ' 2- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, RATIFYING THE WAIVER OF THE BIDDING REQUIREMENTS OF CHAPTER 62 OF THE CITY'S CODE OF ORDINANCES; RATIFYING THE PURCHASE OF A CERTIFIED 2021 FORD PASSENGER VAN TRANSIT XLT FROM MIDWAY FORD, IN AN AMOUNT NOT TO EXCEED FIFTY-FIVE THOUSAND SIX HUNDRED NINETEEN DOLLARS AND TWENTY CENTS ($55,619.20), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Public Works Department of the City of Sunny Isles Beach ("City") was in need of purchasing a passenger bus to ensure the City provided essential transportation services to its residents and visitors; and WHEREAS, City staff obtained a quote from Midway Ford ("Vendor") for the purchase of a certified used 2021 Ford Passenger Van Transit XL ("Bus"); and WHEREAS, pursuant to Section 62-12 City's Code of Ordinances the City Commission may waive the competitive bidding requirements upon the City Manager's recommendation that it is in the City's best interest to do so; and WHEREAS, due to market volatility and supply chain issues, the City Manager determined that it was in the best interest of the City to forego the competitive bidding procedures for the purchase of the Bus, and made said purchase; and WHEREAS, the City Commission wishes to ratify the waiver of the bidding requirements of Chapter 62 of the City's Code, and ratify the purchase of a certified used 2021 Ford Passenger Van Transit XL, in an amount not to exceed Fifty -Five Thousand Six Hundred Nineteen Dollars and Twenty Cents ($55,619.20), attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Waiver of Bidding Requirements. The City Commission hereby ratifies the waiver of the bidding requirements set forth in Chapter 62 of the City's Code of Ordinances for the purchase of a certified used 2021 Ford Passenger Van Transit XL. Section 2. Ratification of Purchase. The City Commission hereby ratifies the purchase of a certified used 2021 Ford Passenger Van Transit XL, in an amount not to exceed Fifty -Five Thousand Six Hundred Nineteen Dollars and Twenty Cents ($55,619.20), attached hereto as Exhibit "A". Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This Resolution will become effective upon adoption. R2023 Ratify Waive Bid Req. Ratify Purchase of Certified Used Passenger Bus Page 1 of 2 ATTEST:' �i MauricA Beta ncur, PASSED AND ADOPTED on this 161h day of Majcb 2023. isa Svechin, Mayor I APPROVED AS TO FORM AND LEGAL SUFFICIENCY: 0&i City Clerk erie Vicente, City Attorney Moved by: � �%/� i Oleo ##Seconded by: Vote: Mayor Svechin Vice Mayor Joseph Commissioner Lama Commissioner Stuyvesant --A&S-Eilr'- Commissioner Viscarra (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) @BCL@980909A2.doc Page 2 of 2 ®� DEAIR 371642 0012674 IIAIIi02113/2023 CUST# 70120272 � a1c(uto�liP lam NIA NIA `- ADDPesv NIA RE UL DUI EWS ORDER CILtillAll'A - - - tn711 CR1' - - 'SrAiii 71p C OF SUNNY ISLES NIA 118070 COLLINS AVE /A _ CIIl' - Y11UG zip How.•PIID]T w0111; PITO\Ti ('.O[6\IY _ SUNNY ISLES BEACH FL 33160 NIA -- - L:•A41I1. MtL!/dil! - .UL- NAUNPUMN1 - - a fodova sibN.nat 40279 BLACK CH ISTIAM COMIN LIC HOMO PHONE - - 4YOIl{. PllptlC COUNTY - - - - - N0111:L """'Y S.LLYYI'FRSON 1' 305-792-1841 MIAMI-DADE TRANSIT CON we SI(S1F 111). 1'144& "m OStrU UF.1.10 r3mvilvil KA3328 2021 . CPriccoft5biclo 52934.00 47N MART.. 1FBAX2C88MKA33287 FORD NISN' 1 DEMO AND EXEMAIVE V E11ICLE, ... DISCLOSURE' This rmw,, demonstrator orexmitive Vehicle io sold ASIS mal WI 111 ALL FAkiLTS, ACcessorics NIA Dealer hereby expremly disclahm all oarrnnlia, other expmss or implicA including Any implied vwnrmnlies of merchantability, or li4rlss tornivirlicular purpose: and neither assumes nor nwhorives any (cher person to assume fi,r it any liability in vonnedtion wills - - NIA - NIA thc salt of two Vehicle• The only warrardics applying to thio \chick are those offered by Ole Manufacturer. The Manufacturers wotmnty is not infected by Demers disclaimer of NIA NIA - - NIA . NIA wmrranlies. 'the Customer -hereby acknrnvledscc-that Dealer has made available 'warranty Pre -Sale htformatioW' as disclosed in the Warranty hinders loursunnt to the Magnuson -Moss Warranty Act: .. ... - - Customer• - Cuslbmor. NIA NIA N /A -- - - IISEDVRHICLEDISC'LOSUIIIt - -- - This used Vehicle bas Ixvn pr itiously driven by others and Water has not made any. NIA - NIA . represanintion regarding the Vehicles history, Customer acknnwlcdgcs that no representation has been made by any ngent of Dcalcro (i) regardmgtha history, condition, Prior repair or maintcnnewe, safety system or su)lahilily of th Vehicle, or (Ii) that it hm or has not ever sustained Mrmvpr pnM m this t)rr{er, nor dro(Dcalcr have the nhligntfnn SublOal - - 52934.00 - Less Pro-vnul All(m i At NIA Net Di Rircnce - - - - 52934.00 to make any such tlklosure. Cuslomcx understands fint s/he may R9nin a Lhird•pnrly to pan•idcin0)nnntionregnntingthe Vchicleshismyand that Dealer encourages Cumomer do do so..Customer may also make mring ments to hale the Vehicle inspected by a person of Customer's own choosing. Cuslosrnr iurdiaacknowl rlg s tial Customer has test driven this Vehiclo and it meets Custpmer4 sadslhclion or Customer has been ollererl an -ppartunity, to do m.and his declined. Pxupt As otherwise Sel.forth on the windtM (spryer's Guida) this Vchicle is sold"AS IS and WITH'ALI, FAULTS." without Any Warmly and Dealer hereby expraily disclatmi iib warranties, either exPress urs implied, including any implied4varrant r of mcmiumtabiiity or fitness for a particular putpom, and neither assumes' not. nuflvl lzcs uta pason6 assume for it any liability in cormcenon with dra sale of the Vehicle, Thu information you won thewiisdow film for this4chiclofspart ofthlscontinct.`order.lnfornwiononthewindinvfnimoverrides any conimryprovisionsinthe coNracUorderofsale,TheManufacturer 444 aniy,ifany,has bxifutly killainal.IftheVehielais,designatedusnuortitielfvehicle,thatindicatesthat ft hqa ltuall nod fora Iimital Ntenufacluror a warmNy As sd to,,h on die Buyers Gnida The, salified dsiguation Vm not allcr or modify, tiny of the abi3ve disclmmcrs A, d waivers, ata does it create a Dgilermwmaty.,It also does not myon that the Vehicle, like alt usai vb4icics •44111 nal ira&rmeehnnical breakrlavns, nut saw mainlcaanco duo to Prcdcli4iry Scn icc r,=' : - _ PrivaloTag Agcncy" - - DEALER HANDLING FEE' Electronic R4sttation Piling Icc• •7F�esa charges rep s<nt;rmrc and profs) m rho hater fir itrn>s such as rnr{Maing, eleaniege,nad atjugingvxfilala and pre@ring - d, "nic"urel.,ndry,the 899.00 45.111Dform 787.20 495.50 Lead MidBattery Fee .1.50. Florida NcwTire RT (SLOD per tire) 5.00 �'d" '• t F L 4 �'�. yW r} OF 51)L City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager FROM: Genesis Cuevas, Purchasing Manager DATE: March 16, 2023 RE: Ratify Waiver of Bidding Requirement and Expenditure of Funds for the Purchase a Certified 2021 Ford Passenger Van Transit XLT RECOMMENDATION: Staff recommends approval of this Resolution. REASONS: The City provides free Community Shuttle Service 7 days per week with three lines runnin€ simultaneously for the convenience of residents and visitors. To efficiently and timely maintain essential public services, and understanding that the transit vehicle was needed as soon as possible to ensure the City had a sufficient number of vehicles to provide such shuttle service, staff solicited quotes from various dealerships for similar vans. The city issued PO # 23-00867 on February 14, 202--- for 02-for the purchase of said vehicle. Due to supply chain constraints and market volatility, Purchasing and Fleet found it in the city's best interest to waive bidding in the purchase of this Ford to avoid disrupting operations in the Public Works/Transportation department. Furthermore, various Ford dealerships emailed written responses to Purchasing stating they do not have inventory of new vans. According to one of the vendors, Forc will likely open the orders in late spring or early summer with a projected delivery time of 8-12 months. In accordance with Chapter § 62-12. - Waiver of Competitive Bidding Procedures - The Cit, Commission may authorize the waiver of competitive bidding procedures upon the recommendation of the City Manager that it is in the City's best interest to do so, to obtain goods and services which cannot be acquired through the normal purchasing process due to insufficient time, the nature of the Item Number: 10.1-1 goods or services, or other factors. Purchases authorized by waiver process shall be acquired after conducting a good faith review of available sources and negotiation as to price, delivery and terms. In accordance with the amended Budget, the City purchased a certified used 2021 Ford Passenger Var Transit XL totaling $55,619.20 with Midway Ford, which was received on February 15, 2023. ADDITIONAL INFORMATION: The van has approximately 40,000 miles. Although basic warranty has already expired, the warranty remains valid on Drivetrain, Emissions and Corrosion components. With the approval of this purchase, the transportation division shuttle buses consist of six (6) 24-28 passenger shuttle buses, one 14(12+2) passenger Minibus, one (1) 15 passenger van (on loan from CCS), and the proposed 15 passenger van. This Ford Passenger van will serve for field trips and a! backup if a bus were to go out of service due to mechanical disruptions, while maintaining ADA compliance. FUNDING SOURCE: Funds have been appropriated in account no. 110-5-5440-464200-00000 - Transportation Motorized Vehicles. ATTACHMENTS: Resolution Quote Item Number: 10.H