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HomeMy WebLinkAboutDisaster Program & Operations, Inc.1 TAB 1: TITLE PAGE DISASTER PROGRAM & OPERATIONS, INC. City of Sunny Isles Beach, FL REQUEST FOR PROPOSAL For Disaster Debris Monitoring Services & Financial Recovery Assistance RFP #: 23-04-02 DUE: May 16th, 2023, at 11:00 AM Proposer: Disaster Program & Operations Inc. Address: 404 West Palm Drive, #100, Florida City, FL 33034 Authorized Contact: Gabrielle Benigni- President of DP&O Phone Numbers: 561-436-3383 Email Address: Gbenigni@dpando.com FEATURING WEB AND MOBILE APPS - 2 TAB 2: TABLE OF CONTENTS TAB 1: TITLE PAGE………..……………………………..…………………………………………...PAGE 1 TAB 2: TABLE OF CONTENTS……………………………………...………………………………..PAGE 2 TAB 3: TRANSMITTAL LETTER…………………………….…...…………………...……………..PAGE 3 TAB 4: COMPANY INFORMATION………...…………...…………………………..……………..PAGE 5 TAB 5: QUALIFICATIONS AND REQUIREMENTS…..………...……….………………………..PAGE 6 TAB 6: REFERENCES…………………………………………………………..…….………..……...PAGE 8 TAB 7: PERSONNEL EXPERIENCE AND QUALIFICATIONS …...……………………..…….PAGE 15 TAB 8: PROJECT UNDERSTANDING AND TECHNICAL APPROACH ………….……..……PAGE 33 TAB 9: REQUIRED FORMS………………………………..………………………….……………..PAGE 70 3 TAB 3: TRANSMITTAL LETTER May 16th, 2023 City of Sunny Isles Beach, Florida City Clerk Sunny Isles Beach Government Center 18070 Collins Avenue, 1st Floor Sunny Isles Beach, FL 33160 Subject: Proposal Submittal: RFP # 23-04-02 for Disaster Debris Monitoring Services & Financial Recovery Assistance” Disaster Program & Operations, Inc. (DP&O) is pleased to submit this proposal for “RFP #23-04-02 for Disaster Debris Monitoring Services & Financial Recovery Assistance” for the City of Sunny Isles Beach, Florida (City). DP&O is committed to provide a successful time-tested technical approach for disaster debris monitoring services and financial recovery assistance for events including but is not limited to, hurricanes, tornadoes, windstorms, floods, and fires or manmade disaster(s) such as civil unrest and terrorist attacks regarding all storm generated debris; debris pickup, debris hauling, debris staging and reduction, temporary debris storage/debris management site management, debris management and the final disposal of debris to an approved facility and FEMA public assistance program management. DP&O performs monitoring of all debris removal task operations in accordance with applicable regulations of Florida Highway Administration (FHWA), the Federal Emergency Management Agency (FEMA) and FEMA’s accelerated debris removal program and we are prepared to supply the experienced staff to perform the following services (to include but not limited to): • Pre-Event Services: Debris Management Planning, Training & exercises, FEMA Policy guides, Debris management site (DMS) review, Debris Removal Contractor bid preparation and review. • Post-Event Services: Debris Damage Assessments, Truck/Equipment Certification, Disaster Debris Monitoring Services, DMS Site Operations Compliance, FEMA PA Services and Disaster Claims Reimbursement Submittals, FEMA Portal Project Submittal and Tracking, and FEMA Appeals Assistance if necessary. DP&O is Federal GSA Minority, WOSB (Woman Owned Small Business) and minority certified with the State of Florida, Federal Department of Transportation (FDOT) for Disaster Recovery, Environmental Services, IT and Demolition Services. DP&O, Inc. is a Florida Subchapter S Corporation registered with Federal FEIN # 47-3936181, Federal Cage Code: 82LX4, and DUNS Number 88882339. Primary Authorized Contact Information: Gabrielle Benigni, President, gbenigni@dpando.com; Phone: 24/7 (800)753-8563 or (561)436-3383. DP&O’s local branch is located at 404 West Palm Drive, #100, Florida City, FL 33034 with our corporate headquarters located at 10033 Sawgrass Dr West Suite 121, Ponte Vedra, FL 32082. Our staff is located proximal to the City of Sunny Isles and utilizing our Recovery EOC™ TRKR™ ADMS our client has 24-hour access to all project data in real time view of all debris removal progress and operations. Recovery EOC™ maintains all disaster project costs and back up documentation in audit ready format, allows clients visibility to work in progress and enables DP&O to ramp up with the City’s project expediently to assist with Disaster Related Recovery Services. 4 DP&O has successfully represented over 18 years of client representation for Municipalities located in Florida, Alabama, Mississippi\, Texas, Oklahoma, California and Port Rico and we represent state level public colleges and county schools. Our Corporate Principles each have 25 + years as nationally recognized for Disaster Debris Management, Disaster Recovery Programs, Emergency Management, and IT software. & Incident Response systems. Our key Management includes: Gabrielle Benigni, President (recognized industry leader for FEMA Policy and Disaster Debris Management, Expert Federal Disaster Claims Management and Hazard Mitigation Projects qualifying; John Copenhaver, CEO, former FEMA Region IV Director (applicant advocate, FEMA Region IV level); John O’Dell, CTO (Creator of WebEOC, used in 52 U.S. States including Florida and all Florida counties, and FEMA HQ). We are supported by Baker Donelson, Ernie Abott (Former National FEMA Council) and appeals expert. Rob Russakoff, Senior VP Recovery/ QAQC. Liz Valdes, VP Recovery Debris Management Expert/Project Manager. Urban Hammarstedt Operations Director and Product Manager. Our professional staff consist of Former EM Directors, and Nationally recognized experts with FEMA Policy, Emergency Management, Debris Management Specialists, and IT software specialist, FEMA Public Assistance Program Policy & Grant Management. DP&O is supported by seasoned Debris Management Specialists, Former EM Directors, Environmental Professionals, Utility Engineers and Nationally recognized experts with FEMA Policy, Emergency Management, and IT software specialist. DP&O utilizes an electronic documentation system (TRKR™, ADMS) to control, track, and document all work in full compliance with federal and state cost reimbursement requirements to ensure the applicant is reimbursed for all eligible disaster recovery costs and shall use efficient methods and effective cost controls. TRKR™ exceeds the FEMA ADMS tracking requirements. DP&O is an approved AT&T FirstNet Responder, Member ID M-5763234, registered with NPPGov. This allows DP&O and our clients priority access to cell and internet post disaster as a first responder with AT&T FirstNet. DP&O maintains over 150+ AT&T FirstNet cellphones. We appreciate the opportunity to submit this proposal. In selecting our approach, processes, and staff, we have made selections that are progressive, flexible, innovative, and industry leading. We are excited to have this opportunity to support you and your business objectives and we look forward to the next steps in your decision- making process, if you have questions about any of the material contained in this response, please do not hesitate to contact us. Sincerely, Gabrielle E. Benigni, President DP&O “Our company mission statement is to embrace the disaster challenges that unforeseen obstacles bring and remain flexible, and leverage our experience to make order out of disorder. Our goal is to promote the return to “Normal Operations”, reduce financial devastation, decreasing economic impact, and providing business continuity resulting in successful disaster recovery and maintaining compliance with State and Federal regulations.” 5 TAB 4: COMPANY INFORMATION DP&O has over 18 years of client representation for U.S. municipalities, South Florida’s cities, State level, and Public Utilities clients. Our successful track record and strategic client approach has minimized recovery time, prevented FEMA obligation delays, maximized reimbursement dollars and qualified our clients for disaster federal grants and qualified Millions in hazard mitigation 404 and 406 funds. DP&O has decades of success and experience with the entire disaster management and disaster reimbursement administration process, from performing mobilizing to assist with damage assessment, emergency repair, donating resources management, debris management, maintaining FEMA compliance throughout the entire process. Our well-seasoned staff emphasize from day one audit ready documents and support through the entire FEMA PA review and approval process including; post disaster grant management and administration for simultaneous Multi Grant Funding Sources, FEMA, other Grant Programs (HMPG 404, and 406, LMS (local mitigation strategy) and our staff have the highest level of in-depth understanding of Disaster Management and Administrative Services in accordance with FEMA policies, OIG audit principals resulting in decades of successful financial recovery for our clients from disasters. Company Name: Disaster Program & Operations, Inc. (DP&O) Headquarters and Local Branch Locations and Phone Number: DP&O’s local branch is located at 404 West Palm Drive, #100, Florida City, FL 33034 with our corporate headquarters located at 10033 Sawgrass Dr West Suite 121, Ponte Vedra, FL 32082. Phone: 24/7 (800)753-8563 or (561)436-3383. Internet Website Address: You may visit our website at www.dpando.com. Email Address: Gbenigni@dpando.com Business Structure and Date Founded: DP&O is a Florida Subchapter S Corporation, incorporated in 2015 and is owned by Gabrielle Benigni. DP&O has been in business for 7+ years and was a sister company to Disaster Operations and Training, Inc. incorporated in 2005 by Gabrielle Benigni. W9: Please see attached as requested. Outstanding Litigations: DP&O has not been involved in any litigation and does not have any litigation outstanding or pending that would threaten liability of DP&O, Inc or the performance of the firm. Financial Stability: DP&O is a debt free company with the financial capability to cash flow regional largescale mobilization of all management and monitoring staff for debris removal and recovery projects. DP&O has never had a contract cancelled and has never had any negative findings against our company. DP&O maintains and updates our monitors safety supplies and equipment for rapid mobilization to support our management and monitoring staff. DP&O supplies all of our staff with hotels, per diems and needed cashflow for supplies to successfully perform their duties. DP&O has never failed to provide mobilizing or maintaining the key project management and or monitoring staff as required to fulfill the City scope of work requirements. DP&O always maintains alternate key position staff available in the event of staff illnesses and other emergencies. 6 TAB 5: QUALIFICATIONS AND REQUIREMENTS As requested, please find three (3) references demonstrating experience and success in conducting similar work. Attached, please find three (3) reference letters which DP&O served as primary firm within the last five (5) years for services of similar size, scope and complexity. CITY OF FLORIDA CITY Client Contact Contact Name: Eugene Leon, Project Manager Contract Date: September 2016-Current Contract Renewal: 2023 Address: 404 West Palm Drive, Florida City, FL. 33034 Phone: (Cell) 786-304-8230 Email: Proj-mngr@floridacityfl.gov Additional Contact Name: Jennifer Evelyn Phone: (Cell): 305-247-8221 Email: Cityclerk@floridacityfl.gov Description of Services Project Description: Hurricane IRMA Debris Monitoring & Management; Pre-Disaster Response and Recovery Planning; Disaster Emergency / Recovery Services; FEMA PA Program Management; Hazard Mitigation Grant Management/ COVID-19 FEMA Recovery; CARES ACT Recovery. SEMINOLE COUNTY PUBLIC SCHOOLS Client Contact Contact Name: Melissa Singleton / Risk Management, Recovery Director; Chris Breese / Contract Management Administrator Contract Date: September 16, 2022 – Current Contract Renewal: 2023 Address: 820 E State Road 434, Winter Springs, FL 32708 Phone: Melissa Singleton: 407-221-9130; Chris Breese : 407-320-7453 Email: melissa_singleton@scps.k12.fl.us; breesecz@scps.k12.fl.us Description of Services Project Description: DR4637 Hurricane Ian; Debris Management Planning and Monitoring; FEMA PA Program Assistance; Federal Contract Compliance, Disaster Planning and Training CITY OF HOMESTEAD Client Contact Contact Name: Steve Taylor, Emergency Management Director Contract Date: December 2018-Current Contract Renewal: 2023 Address: 100 Civic Ct, Homestead, Florida. 33030 Phone: (Cell): 305-283-9241 Email: Staylor@Cityofhomestead.com Additional Contact Name: Baldimar Fonseca Phone: (Cell): 786-303-3263 Email: Fonseca@Cityofhomestead.com Description of Services Project Description: Debris Monitoring & Management; Pre-Disaster Response and Recovery Planning; Disaster Emergency /Recovery Services; FEMA PA Program Management; Hazard Mitigation Grant Management/ COVID-19 FEMA Recovery; CARES ACT Recovery Stephen M. Taylor City of Homestead Emergency Management 100 Civic Court Rm.357, Homestead, FL. 33030 · 305-224-4519 · staylor@cityofhomestead.com  7R:KRP,W0D\&RQFHUQ $V(PHUJHQF\0DQDJHUIRU7KH&LW\RI+RPHVWHDG,DPSOHDVHGWRZULWHWKLVPHPROHWWHULQ UHFRPPHQGDWLRQRI'LVDVWHU3URJUDP 2SHUDWLRQV,QF '3 2 IRU'LVDVWHU3ODQQLQJ3ODQQLQJ 5HVSRQVHDQG5HFRYHU\6HUYLFHV 'LVDVWHU3URJUDP 2SHUDWLRQV,QF '3 2 ZDVDZDUGHGWKH&LW\RI+RPHVWHDG'LVDVWHU5HFRYHU\ 6HUYLFHV'HEULV0DQDJHPHQWDQG)(0$3XEOLF$VVLVWDQFH3URJUDP0DQDJHPHQWLQODWH2FWREHU DQGLQLWLDWHG+XUULFDQH,UPDFRVWVDQGUHFRUGVGRFXPHQWDWLRQLQYHQWRU\DQGDVVLPLODWLRQLQ1RYHPEHU  '3 2¶V3UHVLGHQW*DEULHOOH%HQLJQLVXSSRUWHGE\VHYHUDONH\VWDIISUHSDUHGDSODQRIDFWLRQWR UHFRQFLOHDQGSUHSDUHDOO)(0$SURMHFWVXEPLWWDOVIRU+RPHVWHDGSURMHFWV&DWHJRULHV$*0RVWFULWLFDO ZHUHWKHODUJH&DWHJRU\$ 'HEULV5HPRYDOSHULRGV PXOWLSOH&DWHJRU\( %XLOGLQJVURRIV DQG &DWHJRU\)8WLOLWLHV '3 2¶VGRFXPHQWPDQDJHPHQWV\VWHPSURYLGHG+RPHVWHDGDQG'3 2DFHQWUDOGDWDEDVHWRKDYHRQH 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Best Qualified Explanation: DP&O and its managements staff are the best qualified to perform this Scope of Work as we have a successful track record representing our clients to qualify disaster projects and identify overlooked eligible damages and costs and we have obtained FEMA obligations for more dollars than our clients originally expected and obtained Hazard Mitigation funding for both State and Federal programs. DP&O brings the following key value-added benefits to our clients: *We provide courtesy Disaster Prep/ Planning developing specific recovery strategies to the client to streamline the entire recovery process for disaster financial records and cost tracking resulting in successful FEMA obligations and state close audits. *We are the only firm who has Recovery EOC™, web and mobile app which centralizes all clients Disaster data for accurate tracking of damages per Departments and FEMA Category (Infrastructure, and Debris), maintains emergency and recovery projects costs, with all FEMA required back up and provides a robust Disaster claims management and document management system. Recovery includes asset inventory with mapping and GPS locations and allows client 24/7 real time view of the entire disaster recovery progress and costs and maintains final Disaster Projects costs data and documents in audit ready format to facilitate close out audits. Prior to any work task, DP&O provides our clients with a budget, and schedule which we adhere to. * Utilizing our Recovery EOC web and mobile apps which can interface or upload any assets or asset inventories and boundaries will prevent mistakes from work to be performed outside of city boundaries or on non-city assets. Recovery EOC also provides excel templates for easy upload of client force labor and equipment data which provides significant cost savings (40% or more) for the DAC (Disaster Administrative Costs). The best advantage for selecting DP&O is that from day one you will be dealing with DP&O’s President and key management staff for this project, so any client needs, requests or adjustments to work are made promptly. WE are flexible, nimble, and dedicated to the success of our client’s full financial recovery to be better and more resilient to future disasters. DP&O specializes in Disaster Planning and monitoring, Response & Recovery Services, Disaster Debris Management Planning FEMA Public Assistance Program Policy & Grant Management. We have successfully represented U.S. Municipalities, Florida’s Counties and Cities, Public Utilities, Public County School Districts and Florida State College Consortium. DP&O and staff possess all licenses, registrations and certifications required to provide the requested services in the State of Florida, Miami Dade County and Sunny Isles Beach. Certification and Trainings: All of our staff hold 40-hour HAZWOPER Site Supervisor Certification and are CPR AED / Basic First Aid Certified. DP&O is certified with the State of Florida as Woman-Owned Disadvantaged Minority Business Enterprise (WDMBE), for Disaster Recovery Services and below other services (see attached Minority certification). • 43232300 - Data management and query software • 72141510 - Demolition services • 77101500 - Environmental impact assessment • 77101502 - Environmental standards • 77101505 - Environmental monitoring • 81112004 - Disaster recovery services We have attached our key staff FEMA certifications for Debris Management, Emergency Management, Recovery and Incident Command Systems. 8 TAB 6: REFERENCES DP&O has represented similar client Disaster Debris Monitoring Services projects that are similar in scope and size such as: The City of Homestead, Florida City, Miami-Dade Colleges, Miami-Dade Public Schools, Homestead Public Utilities, Seminole County Public Schools and Florida Collage Consortium and we have worked in the States of Oklahoma, Mississippi, North Carolina and California. Our Debris monitoring & recovery contracts have ranged in size from under $350,000 to $5+ Million and we maintain adherence within the client’s budget, scope and requirements/needs. DP&O’s Project experience below demonstrates an in-depth understanding of disaster debris monitoring in accordance with State Environmental and FEMA Federal policies as follows: • Recent experience demonstrating current capacity and current expertise in monitoring and management of debris removal, solid waste and hazardous waste management and disposal. • Documented knowledge and experience coordinating with Federal, State and local emergency agencies. • Experience representing local governments with various state and federal funding sources and reimbursement processes, including FEMA, NRS, FHWA, FDOT FDEP and FFWC. • Experience with special disaster recovery program management services including private property/right- of-entry (ROE) work, waterways clean-up and reimbursement, sand recovery and beach remediation, leaning tree and hanging limb removal, hazardous material removal, vessel and vehicle recovery, asbestos abatement, data management, and hauler invoice reconciliation and contracting, and FEMA appeals assistance. DP&O uses our RecoveryEOC™ (BOLTEOC™, TRKR™) web and mobile app which provides Disaster Claims & Document Management system and maintains all supporting documents required per FEMA Category for each Project in audit ready format with all supporting documents to facilitate a quick project close out. This allows our clients to have 24/7 access to all project records and to view our work in progress. RecoveryEOC™ maintains projects in audit proof format and audits and prevents duplication of efforts and maintains data integrity and provides long term document storage. DP&O documents all FEMA PA Portal submittals via screenshot and prepares a summary spread-sheet per project, and maintains PW tracking progress of FEMA & State review, all FEMA RFI’s and State VIR’s. CITY OF HOMESTEAD, FLORIDA: Project Description: Monitoring & Debris Management; Pre- Disaster Response and Recovery Planning; Disaster Recovery Consulting Services, FEMA PA Program Management; Hazard Mitigation Grant Management/ COVID-19 FEMA Recovery; CARES ACT Recovery. Contract Date: November 2018 – Current Cubic Yard: 350,000+ Client Contact: Steve Taylor, EM Director – (C) 305-283-9241 email: staylor@cityofhomestead.com Address: 100 Civic Ct., Homestead, FL 33030 Description: DP&O gathered, reviewed, separated, and reconciled all Debris Removal and Monitoring contractor’s data, and supporting documents as follows and input the data into TRKR™ ADMS system for long term data storage and to facilitate reconciliation and mapping of all tickets to verify locations in city limits. DP&O gathered and reconciled all Debris Removal and Monitoring Data for 4 Cat A debris removal periods identifying discrepancies between monitoring data and debris removal records including: Leaner/Hanger’s duplication, improper invoicing for leaners which were actual hanger hazard limbs, equipment invoiced with no certifications, waste management disposal errors and 150,000 dollars of cubic yards hauled invoiced which had no load haul tickets. Both Debris Removal and Monitoring contractor submitted invoices overlapping Category 9 A reimbursement periods which DP&O had to separate all invoices and Monitoring documents and data to be consistent with FEMA Category A reimbursement periods for FEMA Portal submittal to each Category A Debris Removal project. • ROW to DMS Ticket ledgers were audited with tickets, truck certifications, monitor logs data, and plotted on TRKR™ ADMS mapping system to identify tickets that fell out of city limits or that had incorrect GPS coordinates in order we could quickly correct. • Solid Waste, Force labor and equipment used for debris removal was audited/ reconciled with Time Sheets, payroll ledgers, Daily logs, Tickets and Force equipment truck certifications. • DMS to Disposal (Final Haul out) was reconciled with DMS load haul ticket, and disposal tickets for Correct quantities, DMS information and Disposal turn- around time. • Leaners/ Hangers ticket ledgers were audited and reconciled with tickets, photos journals, for eligibility, GPS accuracy, address, measurements, and proof of hazard over public right of way. DP&O also plotted on TRKR™ ADMS mapping system leaner hanger tickets to identify those out of city limits or that had incorrect GPS coordinates so that we could quickly correct the leaner hanger ticket ledger, photo journal and tickets. All discrepancies were corrected prior to FEMA final submittal. All Debris Files submitted to FEMA PA Portal were labeled per FEMA labeling requirements. Audit and Records Reconciliation services Category A (Debris Removal), B, C, E, G: 4 Category A PW’s; 5 Category E (Building & Equip) PW’s; 1 Category B (Emergency Services) PW; 1 Category G (Parks) PW DP&O provided audit and record reconciliation services for all Hurricane Irma Recovery per FEMA compliance which included preparing Irma Homestead Document management system for each FEMA category per project, per department all cost records, reconciling the data and obtaining missing information. The Audit included Contracts review and Invoice reconciliation with City daily logs; between invoices, contract rates, task orders, and daily logs; There were Multiple Departments Force labor, Equipment, (including Police and EOC) records review. Emphasis was placed on Category A (Debris Removal) and B (Emergency Services) for first submittal. We have supported Homestead through all FEMA and FDEM RFI’s for each FEMA Category and have obtained Category A, B, E and G (Buildings and Equipment obligations and Category F obligations. We submitted all FEMA documents utilizing the FEMA PA Portal. Each PW per FEMA Category is maintained both electronically, and manually in audit proof format with supporting documents in DP&O's XACT RECOVERY Disaster Claims/Document Management system, and TRKR™ ADMS to facilitate project close out and audits. All projects’ financial supporting documents are 100% accurate and audit ready. • CATEGORY A - DP&O assimilated and reconciled multiple departments (Parks and Recreation, Public Works, Streets and Stormwater) disaster costs documents and accounting information for Force labor, force equipment, materials, and contractors: This included a review and reconciliation of Debris Monitoring and Debris Removal Records, invoices, load haul and disposal tickets including Hazard limbs/trees per FEMA requirements. DP&O had to update GPS on all tickets and photo for proper reconciliation and per FEMA Pilot program for Accelerated Debris removal. • CATEGORY B, C, E and G - for Category B DP&O performed assimilation and review of all Disaster cost data including force labor and equipment (Parks/Rec, Streets/Stormwater, Customer Service, and Police Departments) with payroll ledgers, Work orders and timesheets. For Category B, C, E and G DP&O reviewed all contractors invoices, detailed items missing, and cross checked with contractor rates and terms to reconcile payments with invoices and supporting documentation, and all data submitted into the FEMA PA Grants Portal. 10 Project Closeout: DP&O obtained obligation of all projects at 100%-dollar value of submitted cost, a total of 15 Million dollars and successfully managed closeout with the state. DP&O performed project close out and submitted all request for reimbursement within 2.5 years of the disaster. HOMESTEAD ENERGY SERVICES (HES), FLORIDA: Project Description: Hurricane Irma DR4337 Monitoring Services; Disaster Recovery Consulting, FEMA PA submittals; Asset Inventory, Power Pole and Substation Inventory; Hazard Mitigation Project Management. Contract Date: September 2020 - Current Debris Monitoring 8500+ Utility Line Clearing Utility Asset Inventory & HMP Monitoring Date of Completion: In Progress Client Contact: Billy Branch, Asst Dir. – (O) 305-224-4707 Email: wbranch@cityofhomestead.com Address: 675 N. Flagler Ave., Homestead, FL 33030 DP&O utilized XACT Recovery BOLTEOC™ for documenting all HES 8,500+ damaged repaired power pole inventory with equipment construction unit details mapping and photos of damaged repaired poles. DP&O performed utility line clearing, monitoring, tracking and contractor data invoice and reconciliation for successful FEMA obligation. UTILITY DEBRIS CLEARING: DP&O monitored and maintained Asplundh’s debris removal of debris hazards from utility power lines, utility substations and other critical facilities including the power generating station and utilities over waterways. Massive mixed Debris Piles prevented utility restoration and especially the utilities over or near waterways. DP&O used TRKR™ to track to document all Asplundh’s debris removal hourly work, with locations, date, time, debris type, proof of hazard, and crew’s equipment and labor staff with photos. Each grid section was reconciled with tickets, GPS locations and proof of hazard in public right of way and to critical facilities. ASSET INVENTORY UPDATES/INSPECTIONS: DP&O performed inspection and inventory on all HES Power poles, new poles installed, substations, buildings, and other assets of the entire HES grid system. This inventory/inspection includes mapping, GPS, Photos, assigning RUS construction units to each power pole, identifying safety issues and poles with no IDs or duplicated IDs. Category F Utility Restoration + Hazard Mitigation: DP&O performed assimilation and reconciliation of costs documentation of Force Labor, Equipment, Materials Used and Purchased; Asplundh Debris Removal and 50+ Mutual -Aid Contractors (MAA) Invoices, supporting documentation (daily logs, work orders etc.). DP&O utilized our Utility /Asset Mobile app BOLTEOC™ to document all 8,500+ Damaged repaired power poles, with mapping GPS coordinates, and identified all RUS construction units and crossed referenced to emergency repairs and updated to an exported excel with images and maps for FEMA Submittal. DP&O created the Damaged Power Pole inventory using BOLTEOC™ which prepared the power pole database with equipment/RUS construction units for damaged items and costs, mapping and photos; All materials used for damaged repaired power poles were cross referenced with materials purchased and materials used in stock. DP&O reconciled all materials purchased, used in stock with vendor POs, invoices and payments and prepared a detailed spreadsheet of the reconciled materials purchase and used in stock. MAA Crew and Force Labor Reconciliation; DP&O prepared detailed spreadsheets summarizing MAA and Force labor Daily logs with crew location per grid worked and cross referenced verified with Pole ID numbers per grid. Hazard Mitigation Grant Management: DP&O obtained DR 4337 HMP project approval for Concrete power pole installation for $2.4 Million Dollars. DP&O prepared the submittal application with supporting documents for funding which included coordinating with engineer scope of work and preparing HMP project 11 estimate, gathering field and environmental compliance data, flood zone/ map data, and obtaining site specific details including photos, coordinates and special requirements (Right of Way Purchase). DP&O prepared all FEMA cost templates and FEMA PA portal entry of all project narratives, and supporting FEMA required information per FEMA Portal EEi's. DP&O successfully supported the client with all replies to FEMA RFI's and State FDEM VIR’s for final payment. Project Closeout: DP&O obtained obligation of all projects at 100%-dollar value of submitted cost. DP&O performed project close out and submitted all request for reimbursement within 1.5 year of the disaster. SEMINOLE COUNTY PUBLIC SCHOOLS (SCPS): Project Description: Hurricane Ian: Debris Monitoring; Disaster Recovery Services; FEMA PA Program Assistance. Contact Date: September 30, 2022 – In Progress Client Contact: Melissa Singleton, Risk Management Dir. (O) 407-320-0208 (E) melissa_singleton@scps.k12.fl.us Client Contact: Chris Brees, Contactor Admin. (O) 407-421-1271 (E) breesecz@scps.k12.fl.us Address: 400 East Lake Mary Blvd, Sanford, FL 32773 SCPS requested DP&O’s Disaster Recovery Services on October 1, 2022, in which DP&O mobilized in less the 24 hours with Key Management and Support Monitoring Staff. DP&O immediately held meetings with disaster removal contractor, facilities and risk management to detail a plan of action to identify all disaster debris hazards at each of the 80 SCPS campus with included 650 buildings including a plan to assimilate and review damage assessment reports. DP&O performed the insurance adjusters’ inspections for all 80 campus and all buildings which included roofs, building interior and exterior to assess and quantify all Hurricane IAN disaster damages. DP&O, utilizing our BOLTEOC™ mobile and web apps created a detailed damage assessment data base identifying all damages per school with details descriptions and photograph and allowing SCPS real time view of damage site inspection damage site inspections, progress and priorities. Debris Hazards Identification Team: DP&O’s Operations Manager Urban Hammarstedt, and Gabrielle, President meet with Facilities and Debris Removal contractor and DP&O laid out a plan of action which included: Have DP&O, Project Manager Liz Valdes initiate a Debris Hazards Identification to inspect each of the 80 School Campuses with over 660 buildings and associated recreational and nature trails areas and GPS map and photo each of the debris hazard locations; DP&O assisted facilities to prioritize the initial locations by inputting the Schools Principal reports on an organized excel sheet per school; These crews have worked 7 days per week except from Christmas Eve day to January 1, 2023. Disaster Debris Monitoring Team: DP&O mobilized key disaster debris monitoring management and 25 monitoring staff within 24 hours of the notice to proceed. DP&O coordinated the disaster hazards identification team to work a day ahead of debris removal contractor identifying all disaster debris hazards that posed a threat to the health, safety and welfare of the SCPS students, faculty and community. During these inspections, DP&O identified critical power pole safety hazards as well and coordinated removal of damaged trees near powerlines proximal or on school properties. These crews have worked 7 days per week except from Christmas Eve day to January 1, 2023. Disaster Records Reconciliation Team: DP&O has assigned several disaster records reconciliation teams as follows to review all SCPS documents, damage assessment reports, financial cost records, facilities work orders and engineering estimates to identify missing items and organize per project with all FEMA required documentations. CAT E: Buildings, Interiors, Exteriors and Roofs Team: DP&O has reconciled and organized all facilities work orders from work completed to confirmed 100% complete, cross referencing the work order to back up documentation (contractor invoices, damage assessment photos, work order description details, etc.). The team is identifying per each school all FEMA required items to document quantities and dimensions. The 12 field recon team will gather all missing FEMA required information (dimensions, quantities, etc.) to ensure complete accurate disaster work is verified for FEMA reimbursement. Contractor Invoice Records Reconciliation Team: This team is reconciling all SCPS contractor invoices with payments, SCPS workorders, and backup daily logs detailing contractor’s work. The team is reviewing the contractor invoice with the contract line items to identify discrepancy for the need for change orders and contractor addendums in order to qualify for FEMA reimbursement. CAT B Emergency Services Recon Team: This team is reviewing an assimilating force labor disaster cost, revieing payroll records, cross referencing disaster work performed. Force equipment is being reconciled for each of the SCPS staff vehicles used for disaster pre and post disaster emergency services. The force equipment will be crossed reference and matched with the force labor. Materials: All SCPS materials used in stock will be reconciled and cross reference to SCPS work orders, vendor PO’s, invoices and payments made. Material purchased are being reconciled with vendor PO, vendor payments and vendors payments. FEMA recovery scoping meeting (RSM) and Damage Assessment Inventory Team: DP&O represents SCPS with all FEMA meetings and site inspections. DP&O is preparing a detailed damage inventory so that FEMA can create the projects for disaster reimbursement. DP&O is grouping the projects to the best financial benefit for SCPS (for example, projects that are 100% work completed are being grouped by either school zone and per roofs interior and exterior) this will allow SCPS to submit projects less then 100 million for quicker FEMA review and project obligation. Larger projects which included work to complete and can quality for hazard mitigation, DP&O is grouping these project to best qualify for hazard mitigation (example, storm drains and roof projects). Flooded Storm Drains and Culverts Team & Erosion areas: DP&O mobilize Ray Valdes, Jose Arocha, Fabiana Cova, DP&O’s Task Managers to assess each of the School’s campus Flooded Storm Drains and Culverts. SCPS did not have the storm drains mapped, so DP&O used our BOLT EOC mobile app to GPS map all storm drains and culverts at each of the 80 Schools campuses including photos and details of the flood disaster debris. Urban Hammarstedt, DP&O’s Operations Manager detailed a plan of action to identify all flood disaster debris hazards at each of the 80 SCPS campuses and included a plan to prioritize high flood risk schools and coordinate the storm drain and covert clean out with the SCPS contractor. DP&O is performing is monitoring of the flood storm drain and covert clean out with the FEMA documentation including date, time location, with maps photos. Erosion Areas: Due to the massive flooding many of the school campuses have severe erosion where sidewalks, asphalt parking areas are damaged, retention ponds sumps not functioning, and where storm drains are pushed up with surrounding infrastructure damaged due to massive water force. DP&O is documenting these areas with GPS mapping and photos with details to qualify SCPS for flood hazard mitigation. DP&O is Florida Schools Contractor Certified. All DP&O staff hold Florida School Contract badges allowing us to work at school properties. CITY OF FLORIDA CITY, FLORIDA: Project Description: Hurricane IRMA Monitoring & Debris Management; Pre-Disaster Response and Recovery Planning; Disaster Emergency / Recovery Services; FEMA PA Program Management; Hazard Mitigation Grant Management/ COVID-19 FEMA Recovery; CARES ACT Recovery Contract Date: September 2016 – Current Cubic Yard: 300,000 cy Client Contact: Eugene Leon, Project Mgr – (C) 786-304-8230 Email: proj-mngr@floridacityfl.gov Jennifer Evelyn, City Clerk – (C) 305-242-8218 Email: cityclerk@floridacity.gov Address: 404 W Palm Dr, FL City, FL 33034: DR 4337 13 DP&O has performed debris management planning training and meetings annually with the City. Category A Debris Monitoring and Debris Management Planning/Logistics • Category A Debris Removal Records Reconciliation DP&O maintains a Document Management system for PW per FEMA Category both electronically which client has access to and maintains projects in audit proof format with supporting documents to facilitate a quick project close out and or audit. PW's Submittals/Obligated: 4 Category A’s Debris Removal PW's (Per FEMA Accelerated PAAP), 1 Category B Emergency Services PW, 3 Category C Roads PW's, 6 Category E Buildings/ Equipment PW's, 4 Category F Utilities PW's with 85 separate locations, and 3 Category G Parks PW's; 1 DR 4337 Florida Local Mitigation Strategy approval and project application. • Category A Debris Monitoring and Debris Management Logistics 300,000 cy: DP&O performed all debris management logistics including Emergency Road Clearing, Critical Hazard Tree identifications and Monitoring of Debris Removal hiring & training local monitors. All debris removal operations and data were maintained per FEMAs Pilot program for Accelerated Debris removal. Hurricane Irma left large mixed debris piles and huge trees uprooted in the cities Right of Way onto houses, vehicles, and fences. DP&O coordinated and negotiated the Florida City debris management site (DMS), obtained FDEM DMS site permit and final closure. DP&O managed all DMS site operations, ensured the grinding operations were performed to optimize land space and reduce cubic yards to 1/3 for final haul out to a disposal facility. Additionally, we provided Submittal of daily debris removal progress reports to Mayor; coordinated with the Mayor any special requests and performed a debris costs analysis for replanting of trees that Florida city requested to save. • ROE: Florida City had many residences where Hurricane damaged trees form Public Right of Way and fell into or on Residential properties. DP&O coordinated all properties with Florida City Project Manager and Mayor for “Right of Entry” (ROE) forms, and cleanup and final inspections. DP&O worked closely with the Debris Removal Contractor to coordinate and schedule the ROE crews. The ROE work was documented with Daily labor and equipment logs and maps of each crew location and Photos of the work performed. All records were maintained in our TRKR™ web and mobile app. • Category A Debris Removal Records Reconciliation: Per FEMA Accelerated Debris Removal Program dates of reimbursement DP&O reconciled daily the Debris Removal load haul tickets, and removal of hazard trees (leaners) and hazard limbs (hangers) including load haul tickets and truck certifications capacities. DP&O performed an in-depth audit of leaner/hanger tickets cross checking each photo with the ticket and ticket ledger for accuracy of GPS location, type of hazard, proof of hazard in the city right of way. All tickets were dropped into DP&O TRKR™ to verify each ticket was within the formal city boundaries. DP&O reconciled all Debris Removal contractor invoices and ensured invoice errors were corrected before approval for Florida County final payment. DP&O reconciled all Reduced Debris taken to final disposal at Waste Management facility and all Waste Management invoices with quantity corrected ticket discrepancies prior to submittal. • Category B Emergency Costs and Recovery costs records reconciliation, and final approval for PW submittal: DP&O worked close with the Florida City Project Manager and Finance Director and ensured all emergency repairs and recovery contractor invoices, discrepancies were corrected before final approval with FEMA PW. Post Irma the Recovery team coordinated with the City Engineer, Public Works and Water Control facilities Directors, all damage assessments; gathered and reconciled emergency services costs documentation work orders, force labor, payroll and equipment used, field logs and reconciled with payroll ledger. DP&O ensured all tasks were properly described and hours matched. 14 • Disaster Materials Inventory: DP&O created the pre-disaster inventory for Several Departments (Water/Sewer, and Public Works) from purchase records, and reconciled all purchased Materials with receipts and inventory. • Donated Resources: DP&O maintained a donated resources list to include quantities, value, and volunteer staff for distribution, Police for inventory security. All inventory items distributed included support receipts for FEMA State credit to offset the Florida county share. Hazard Mitigation Grant Management/Local Mitigation Strategy: DP&O obtained DR 4337 LMS project approval for Storm drainage improvement system of $1.2 Million dollars and prepared the submittal application with supporting documents for funding which included coordinating with engineer scope of work and reviewing estimate, gathering field and environmental compliance data, flood zone/ map data, and obtaining site specific details including photos, coordinates and special requirements (Right of Way Purchase). 15 TAB #7: PERSONNEL EXPERIENCE AND QUALIFICATIONS a.) Firms Background, Principals of Company, Organization of Management & Experience with Removal Companies/ Subcontractors: DP&O has provided excellent Disaster Monitoring, Disaster planning, Response, and Recovery services for 18 years representing Municipalities, Counties, Public Utilities, County Public Schools and State Universities with National Clients from California, Mississippi, Texas, Florida, Alabama, Oklahoma. Our successful track record and strategic client approach has minimized Disaster recovery time, prevented FEMA obligation delays, maximized reimbursement dollars, and qualified our clients for disaster federal grants and qualified Millions in hazard mitigation 404 and 406 funds. DP&O has decades for experience and knowledge working along side debris removal companies an major subcontractors to provide a seamless operation while effectively communicating and facilitating our clients’ needs and maintaining federal compliance. Our Principals and key Management includes: Gabrielle Benigni, President (recognized industry leader for FEMA Policy and Disaster Debris Management, Expert Federal Disaster Claims Management and Hazard Mitigation Projects qualifying; John Copenhaver, CEO, former FEMA Region IV Director (applicant advocate, FEMA Region IV level); John O’Dell, CTO (Creator of WebEOC, used in 52 U.S. States including Florida and all Florida counties, and FEMA HQ). We are supported by Baker Donelson, Ernie Abott (Former National FEMA Council) and appeals expert. Rob Russakoff, Senior VP Recovery/ QAQC. Liz Valdes, VP Recovery Debris Management Expert/Project Manager. Urban Hammarstedt Operations Director and Product Manager. Organizational Chart Disaster Program & Operations, Inc. Disaster Recovery & Monitoring Project Structure President Gabrielle Benigni Environmental Services George Foster, PG Admin & Accounting Robert Hirsch -CPA Ester Bello - Billing/Invoice Analyst Sr VP of Debris Management Liz Valdes -Account Manager Project Operations and Logistics Urban Hammarstedt - Operations Director Adrian Gomez -IT Technician / ADMS DMS & Field Ray Valdes -Field Supervisor Fabianna Cova -TDSR Supervisor Jose Arocha -Field Supervisor Eddie Sanchez -Field Supervisor Local Hires Field Monitor Debris Monitor TDSRS Monitor Debris Site Security Sr VP of Recovery Rob Russakoff -QAQC Auditor / Snr. Recovery Spec. Recovery Operations Steve Stark -Task Manger Joeamy Suarez -Recovery Specialist / Data Manager Nicholas Evelyn - Data Entry Clerk Corporate Management John O'Dell - CTO John Copenhaven - CEO 16 b.) Key Personnel Name, Title and Position including Resumes: DP&O has 25 Full time Professional Staff consisting of Debris Management Planners, Emergency Management Directors, Public Assistance Recovery experts, IT developers, Electric Utility Engineers, Civil Engineers, Degreed Environmental Professionals/Geologists. All staff hold advanced FEMA ICS and Debris Management Certificates including National Incident Management Systems (NIMS). All of our staff are experienced using FEMA PA Portal systems. All of our staff hold 40-hour HAZWOPER Site Supervisor Certification and are CPR AED / Basic First Aid Certified. DP&O maintains 150+ on- call trained professional debris management and monitoring staff, and FEMA SME, Environmental professionals, and damage assessment technicians. Most of our staff have Florida college degrees in accounting, environmental, geology, and engineering and have a direct project knowledge and experience working with FDEM Recovery staff and consultant auditors. Our professional staff specializes in Disaster Planning, Response & Recovery Services, Disaster Debris Management Planning & Monitoring, FEMA Public Assistance Program Policy & Grant Management. DP&O is supported by seasoned Debris Management Specialists, Former EM Directors, Environmental Professionals, Utility Engineers and Nationally recognized experts with FEMA Policy, Emergency Management, and IT software specialist. DP&O Primary Team Members: Project Principal / Project Manager: Gabrielle Benigni Project Manager: Liz Valdez Sr. Recovery Specialist/TRKR™: Urban Hammarstedt FEMA Reimbursement Manager: Rob Russakoff Data Manager: Joeamy Suarez Field Supervisor: Jose Arocha / Fabiana Cova Recovery Specialist: Eddie Sanchez / Nick Evelyn GIS Specialist: Ray Valdes Billing / Invoice Analyst / Data Entry: Ester Bello RESUMES TO FOLLOW 17 Gabrielle Benigni, DP&O President, Project Principal / Project Manager Email: GBenigni@dpando.com SUMMARY: Ms. Benigni more than 20 years of Emergency/Disaster Response and Recovery services, Debris Management Planning, Debris Removal Operations and is an industry leader for FEMA Public Assistance (PA) program policy, State/ Federal Agency disaster reimbursement requirements, and OIG audits. As a degreed hydrogeologist she began her career directing Environmental Investigations, Contamination Assessments, contaminated site demolition and leveraged her expertise to perform Disaster Planning, Response and Recovery maintaining FEMA compliance for Public Utilities, Utility organizations, Cities, Colleges/Schools ensuring federal compliance and obtaining federal FEMA disaster reimbursement and qualifying projects for Hazard Mitigation. As President of DP&O (Formerly DO&T), and EXACT Recovery she formed and developed the concept of “Recovery EOC™” web and mobile apps TRKR ADMS and Bolt EOC which centralizes all Assets, Resources (Labor, Equipment, Materials, Contractors) with supporting attachments for multilateral Uses: Disaster Debris and Infrastructure Damage Assessments, Disaster Project Cost Tracking, Asset Mapping, Debris Removal Monitoring data and documentation collection which exceeds the FEMA reimbursement requirements. Recovery EOC produces client specific reports and functions as a “Disaster Claims Management System” with all supporting documents and FEMA Required attachments. Recovery EOC auto populates federal disaster claims forms. Using a SQL database “Recovery EOC™” can interface with any existing software programs and is the only disaster recovery program to interface with WebEOC (DHS voted as nations Crisis Incident Management software) used Statewide nationally and in many large cities.Recovery EOC™ provides long term disaster document storage in audit proof format. It is the only response and recovery pro. With DP&O she represents numerous Florida municipalities, Colleges, Public Schools, and out of state clients for Disaster Debris Management Planning and Post Disaster Debris Removal operations management, Logistics and monitoring. Gabrielle leveraging her environmental hazmat back ground has managed and coordinated the most difficult Disaster Debris obstacles for clients ensuring Federal and State compliance and protecting the community during the debris removal. Gabrielle assists with Waste Management as SME for Dade County Disaster Debris issues and when Waste Management clients have issues with Debris challenges and or FEMA inspections. Gabrielle is an industry leader with Pre -Disaster Training, Debris Management Planning and FEMA Public Assistance Disaster reimbursement and compliance for many large Utility Organizations (TVPPA, APPA, TMEPA) whose members struggle with Mixed Disaster debris containing conductor /wire and transformers. She participates with IAEM (International Association of Emergency Managers) FEMA Caucus quarterly discussions of current FEMA trends and issues for applicant’s reimbursements and assists Waste Management with FEMA compliance and debris management issues for Miami-Dade County Cities. She has represented cities in Oklahoma and assisted the Oklahoma Office of Emergency Management by preparing FEMA appeals for projects which, after second appeals process, were each successfully awarded at AREAS OF SPECIALIZATION ➢ Disaster Response and Recovery- Damage assessments, Federal PA program Policy expert for: Public Utilities, State, County, Municipalities; Public Schools & colleges. ➢ Debris Management Planning- Debris Removal Operations; Emergency Road Clearing & TDSR operations. ➢ FEMA and USDA Disaster Claims Management; Federal Appeals. ➢ Earthwork/levee construction; Demolition; Asbestos Removal. ➢ Proposal Preparation /Bidding, Project /Contract Administration/Management. ➢ Hazardous Materials Emergency Response -Fuel Spills 18 100% appealed amounts for 14 appeals. During 2013 Gabrielle, for Super Storm Sandy as State Consultant with NY DHSES, assisted the Liaison to the Chief of Public Assistance and Deputy Commissioner. Her tasks included critical applicants support (including Wastewater Treatment Facilities, and Port Authority) for appeals justification and critical applicant status reports for the Governor’s office. She represented the State at various levels for FEMA Projects (Project Worksheets (PW)) Review, and approval at the State/FEMA initial review, State/FEMA QAQC review, and the Final PW Grantee level review and approval. SPECIFIC ACCOMPLISHMENTS • Multiple Florida Cities, Hurricane IRMA DR 4337 Client representation, Response Resources including Mutual Aid coordination, Damage Assessments, FEMA PA submittals, documentation; Hazard Mitigation Projects qualification. • Seminole County Public Schools, Hurricane Ian DR 4673 Sept 2022, Rapid mobilization of disaster debris management teams to identify critical debris hazards, coordinated infrastructure DA teams for 80+ facilities (200+ buildings) including roofs, interior and exterior. Implemented disaster recovery document management system and disaster recovery data reconciliation teams for FEMA RSM meeting, identification of eligible projects and HMGP qualification. • City of Homestead, DR4337 Irma Sept 2017: Performed all FEMA eligible disaster projects data document management, coordinated disaster cost records reconciliation teams, directed and supervised FEMA PW submittals for 20 projects FEMA category A-G, qualified HMGP projects, managed all FEMA and FDEM project review and approvals (request for information replies, request for reimbursement submittals, PW tracking through successful project closeout). • Homestead Utilities, DR 4337 Irma Sept 2017: 8500 Damaged Repaired Power Poles Assimilation, and Reconciliation of 50+ Mutual Aid Crews, materials, and transformers; Obtained Hazard Mitigation for Concrete Power poles, FEMA PA Projects obligation; Hazard Mitigation Project documentation and FEMA compliance. • Hurricane Olga October 2019, Alcorn Electric Association: Pre – Disaster Asset Inventory with mapping and GPS; Performed Damage Assessments, 60,000+ Damaged Repaired Power Poles with equipment, Identified Poles with safety issues: FEMA PA representation thru FEMA obligation / payment. • Oklahoma -State Debris Management Plan (DMP) preparation and Implementation, for State of Oklahoma, OEM and is FEMA approved. Implemented templates and guidelines for State DMP implementation. Assisted with HMP programs for various disasters. • Disaster Services for Oklahoma - Performed ice-storm, and tornadoes response and recovery, damage assessments and FEMA PW submittals. Represented municipalities as Applicant’s Agent with FEMA, wrote the appeals and assembled supporting documentation for Oklahoma Emergency Management, for 14 FEMA appeals in Region VI that were all awarded at 100%- dollar value. • Disaster Response Dec 28, 2015, EF 4 Tornado: Public Utilities 2 counties, 30 miles of service area (Marshall and Benton Counties): Mobilized with Electric Engineer & Drones to perform Damage Assessments, Damaged Repaired Power Poles with equipment Inventory, and mapping; Obtained FAA Exemption for Drones; Debris Management; Emergency contractors and Mutual Aid crews reconciliation; FEMA PA representation, PW submittals, approvals and projects obligation. EDUCATION: B.S., Geology & Hydrogeology, University of Florida, Gainesville CERTIFICATIONS • 2022 HAZWOPER SITE SUPERVISOR CERTIFIED/ CPR & FIRST AID CERTIFIED • Advanced Supervision of Asbestos Abatement Projects - Georgia Tech • State of Florida Dept. of Natural Resources Oil Spill Prevention, Response and Cleanup • FEMA Debris Management Planning and Public Assistance • Advanced PADI Scuba Training • NIMS/ICS 100-800; HIPAA Chapter110 –Eligibility Criteria Specialist. PRESENTATIONS/TRAININGS • TVPPA, August 13, 2021, Hurricane Disaster Prep, IT Solutions for Disaster Recovery and Documentation 2 Case studies. • TVPPA, 2022 Webinar Series, FEMA Critical Requirements for Disaster Reimbursement; Disaster prep, Lessons 19 learned and IT solutions. • TMEPA, July Annual Conference, Presentation, Pre and Post FEMA Disaster Critical Documentation Requirements • TMEPA E and O, October Conference,2022 Increase Resilience and Maximize FEMA Reimbursement Liz Valdes, Project Manager Email: LValdes@dpando.com SUMMARY: Liz has served for 15 years with DP&O (and former Disaster Operation & Training, Inc.) in several capacities- Liz is a Project Manager and Task manager for Municipalities as one of the head Project Operations Managers who oversee all the Debris Removal, Hiring and Training Monitors and Directing the Monitoring field team. She has also served and has experience as a Debris Management Specialist, Project Monitor Trainer and Disaster Debris SME for beaches, canals, and other sensitive environments. Liz also serves as FEMA PA recovery projects for Buildings (Category E), Utilities (Category F) and Parks (Cat G) With DP&O she is lead in hiring, training, recovery technicians and debris monitoring staff including placement with debris removal crews. She works with clients to obtain Emergency Debris Management Site permits performing the baseline report and ensures all DMS Operations are in full compliance with local and State regulations. She has successfully in large scale disasters managed over 8 DMS sites with successful site closure for over 10 million cubic yards. When not managing clients storm disaster debris projects she trains and supervises staff with DP&O’s Disaster Claims and Document Management system, Recovery EOC and TRKR™ ADMS system used for monitoring /tracking all debris removal operations costs with FEMA required back up. She specializes in FEMA compliance/ policy and ensures all debris removal tasks are per FEMA Accelerated Debris Pilot Program and comply with the most current PAPPG and FEMA Grants Portal. Liz also successfully managed 18 South Florida Cities, located (Palm Beach, Broward, Dade-City) for multiple disasters managing public municipalities Disaster Debris Removal projects and FEMA Program representation for site inspections. As Project Manager Liz directed Debris and Infrastructure Damage Assessment teams, qualified all Eligible Disaster projects, and worked closely with client departments to prepare the FEMA required Scope of Work (Completed and Work to Complete projects). Liz manages DP&O’s Recovery specialist assigning /supervising disaster records gathering, records reconciliation. Prior to submitting to FEMA PA Portal ensures all FEMA submittals are audit ready. She utilizes DP&O’s Recovery EOC disaster cost claims and document management system with Microsoft SQL reporting and provides all DP&O’s clients Disaster Financial Recovery reports. Liz promptly prepares FEMA and State RFIs and performs all PW progress tracking for client’s progress reporting. She identified and qualified 404 & 406 Hazard Mitigation projects. CERTIFICATIONS 2022 HAZWOPER SITE SUPERVISOR CERTIFIED/ CPR & FIRST AID CERTIFIED FEMA CERTIFICATES: IS 10a Animals in Disaster: Awareness & Preparedness, IS 11a Animals in Disaster: Community Planning, IS 15a Special Events Contingency Planning for Public Safety Agencies, IS 100 Introduction to the Incident Command System, IS 200 ICS for Single Resources & Initial Action Incident, IS 200c Basic Incident Command System, /IS 230 Principles of Emergency Management, IS 244b Developing & Managing Volunteers, IS 275 Roles of the EOC in Community Preparedness, Response & Recovery, IS 321 Hurricane Mitigation Basic for Mitigation Staff, IS 556 Damage Assessment for public works, IS 558 Public Works & Disaster Recovery, IS 559 Local Damage Assessment, IS 630 Introduction to the Public Assistance Process, IS 631 Public Assistance Operations 1, IS 632 Intro to Debris Operations in FEMA’s Public Assistance Program, IS 634 Introduction to FEMA’s Public Assistance Program, IS 700 National Incident Management system NIMS an Introduction, IS 702 NIMS Public Information Systems, IS 703a NIMS Resource Management, IS 706 NIMS Intrastate Mutual Aid an Intro, IS 800a Nation Response Plan NRP an Introduction, IS 841.a NEMIS HMGP System. Overview & Setup, IS 842.b NEMIS HMGP System. Enter the HMGP Application, IS 1004 The FEMA Site Inspection Process, IS 1006 Documenting Disaster Damage & Dev Project Files, IS 1007 Detail Damage Description & dimensions, IS 1010 Emergency Protective Measures, IS 1018 Determination Memorandum & Appeals, IS 2002 Intro to FEMA Operational Planning, TS-R4 FEMA Reimbursement made easy, TS-11 Debris Management, TS-12 Evaluating Debris Management & Monitoring RFP’s, TS-20 Emergency Pet Friendly Sheltering & Pets Act Reimbursement 20 Rob Russakoff, FEMA Reimbursement Manaager Email: RRussakoff@dpando.com SUMMARY: Rob has over 15 years of Disaster related experience and has served on over 15 large disasters with DP&O (and former Disaster Operation & Training, Inc.) in several capacities – He is Florida Certified Public Adjuster license, with 15 yrs. experience with disaster recovery cost accounting and audit experience and Public Agency financial analysis. He is DP&O’s Sr QAQC Auditor and Snr Data Manager and FEMA Recovery Audit Specialist performing all FEMA eligible disaster projects data document management, coordinates disaster cost records reconciliation teams, directs and supervises all DP&O staff for FEMA PW submittals and assists with HMGP projects identification and qualifications, manages all FEMA and FDEM project review and approvals (prepares request for information replies and request for reimbursement submittals); Performs clients PW tracking through successful project closeout). He leads the FEMA and CARES Act Recovery team for reconciliation tasks and strategy for most efficient turnaround of Covid 19 data given very tight deadlines. Rob is highly proficient with MS Office Suite, excel and database software and He utilizes DP&O’s Recovery EOC disaster cost claims and document management system with Microsoft SQL reporting and provides all DP&O’s clients Disaster Financial Recovery reports in abidance with FEMA Policy and requirements. He directs all client’s disaster cost audits for labor, equipment, materials, and contractors with backup documentation for FEMA project submittals. He excels with force labor records reconciliation and skilled with the most difficult of payroll reporting programs used by public Agencies. He is very proficient with Mutual Aid Contractors’ invoices and back up records reconciliation identifying and resolving data issues before FEMA Submittal. He is extremely proficient representing Public Agency clients with FEMA Policy and FEMA negotiations, and very skilled, FEMA PA and State Portal systems, including the FEMA Covid Streamlined application process and CARES ACT. Rob supports clients with FEMA and or State RFIs detailed replies and request for reimbursements, PW progress tracking through closeout. EDUCATION AND PROFESSIONAL ASSOCIATIONS: • University of Richmond - B.A. Business Management 1984 2022 HAZWOPER SITE SUPERVISOR CERTIFIED/ CPR & FIRST AID CERTIFIED FEMA CERTIFICATE: Disaster Recovery,IS-559 Local Damage Assessment, IS 632a Introduction to Debris Operations, IS 633 Debris Management Plan Development, IS-660 Introduction to Public-Private Partnerships, IS-662 Improving Preparedness and Resilience through Public-Private Partnerships, IS-700.b An Introduction to the National Incident Management System, IS-703.b National Incident Management System Resource Management, IS-706 NIMS Intrastate Mutual Aid an Introduction, IS-800.d National Response Framework, Managing Project Tasks, IS-845.a NEMIS HMGP System: Oversight & Closeout, IS-860.c The National Infrastructure Protection Plan, An Intro, IS-1004 The FEMA Site Inspection Process, IS-1002 FEMA Grants Portal-Transparency at Every Step, IS-1006 Disaster Damage & Developing Project Files, IS-1007 Detail Damage Description and Dimensions, IS-1010 Emergency Protective Measures, IS-1012 Direct Administrative Costs, IS-1018 Determination Memorandums and Appeals Urban Hammarstedt, Sr. Recovery Specialist / TRKR™ Email: UHammarstedt@dpando.com SUMMARY: Urban has 10 years of Disaster Recovery, Debris Management and Records audits per FEMA and OIG audit requirements. He works with the client’s finance and other key departments to ensure payroll records are verified with field operations and contractor invoices are reconciled with contractor daily logs and task performed. He manages all DP&O’s infrastructure utilities disaster and Hazard Mitigation Projects and works close with clients to identify and qualify their projects for Hazard Mitigation, Utilizing DP&O’s Recovery EOC Mobile App he provides project financial tracking, logistics to support all projects cost tracking with details from mobilization, emergency repairs & recovery projects with cost details and project progress mapping. He reviews all client field data and Mutual aid contractor invoicing to ensure all costs are accurately captured and verified in DP&O’s Disaster Claims and document management system. He excels with materials reconciliation (used in stock and purchased) with PO’s and vendor’s invoice. He supervises DP&O’s Field Technicians for Damage Assessments, Debris Management monitoring, and tracking all clients Disaster Recovery and Hazard Mitigations Project cost with progress/status 21 reports. He leads our team with training and utilization RecoveryEOC “BOLT” mobile cost & mapping system to record damaged assets, inventory infrastructure including power poles and grid systems for pre & post disaster FEMA requirements. He has served with DP&O in several capacities – Disaster Recovery audit services, Debris Management Specialist, Operations Manager of all field projects and Product Manager/lead trainer for DP&O’s Recovery EOC Web & Mobile Software Solutions. Urban manages all Utilities/Infrastructure CAT E & CAT F, and G projects for damage assessments, emergency repairs, Mutual Aid Agreement (MAA) crews, records assimilation & reconciliation including utility materials inventory and reconciliation. EDUCATION AND PROFESSIONAL ASSOCIATIONS: • University of Memphis-Bachelor of Business Administration, Major in International Business – 91 2022 HAZWOPER SITE SUPERVISOR CERTIFIED/ CPR & FIRST AID CERTIFIED FEMA CERTIFICATES: FHWA Emergency Relief Pro Training for Local Agencies, IS-026 Guide to Points of Distribution, IS-075 Military Resources in Emergency Management, IS 100c Introduction to the Incident Command System, IS-101.c Preparing for Federal Disaster Operations, IS-102.c Preparing for Federal Disaster Operations: FEMA Response Partners, IS 200c Basic Incident Command System, IS-230.d Fundamentals of Emergency Management, IS-235.c Leadership and Influence Emergency Planning, IS-240.b Leadership & Influence, IS-241.b Decision Making and Problem Solving, IS-242.b Effective Communication, IS-244.b Developing and Managing Volunteers, IS- 245.b Intro to the Federal Priorities and Allocations, IS- 276.a Benefit-Cost Analysis Fundamentals, IS-288.a The Role of Voluntary Agencies in Emergency Management, IS-315.a CERT and the Incident Command System (ICS), IS 317.a Introduction to Community Emergency Response Team, IS 318 Mitigation Planning for Local & Tribal Communities, IS-319.a Tornado Mitigation Basics for Mitigation Staff, IS-321 Hurricane Mitigation Basics for Mitigation Staff, IS-322 Flood Mitigation Basics for Mitigation Staff, IS-323 Earthquake Mitigation Basics for Mitigation Staff, IS-324.a Community Hurricane Preparedness, IS-325 Earthquake Basics Science Risk & Mitigation, IS- 393.b Introduction to Hazard Mitigation, IS-395 FEMA Risk Assessment Database, IS-403 Intro to Individual Assistance, IS-552 The Public Works Role in Emergency Management, IS-554 Emergency Planning for Public Works, IS 556 Damage Assessment for Public Works, IS-558 Public Works and Disaster Recovery, IS-559 Local Damage Assessment, IS 632a Introduction to Debris Operations, IS 633 Debris Management Plan Development, IS-660 Introduction to Public-Private Partnerships, IS-662 Improving Preparedness and Resilience through Public-Private Partnerships, IS-700.b An Introduction to the National Incident Management System, IS-703.b National Incident Management System Resource Management, IS-706 NIMS Intrastate Mutual Aid an Introduction, IS-800.d National Response Framework, An Introduction, IS-815 ABC’s of Temporary Emergency Power, IS-841.a NEMIS HMGP Systems Overview and Startup, IS-842.b NEMIS HMGP System Enter the HMGP Application, IS-843.a NEMIS HMGP System - Project Eligibility Determination, IS-844.a NEMIS HMGP System: Managing Project Tasks, IS-845.a NEMIS HMGP System: Oversight & Closeout, IS-860.c The National Infrastructure Protection Plan, An Intro, IS-1004 The FEMA Site Inspection Process, IS-1002 FEMA Grants Portal-Transparency at Every Step, IS-1006 Disaster Damage & Developing Project Files, IS-1007 Detail Damage Description and Dimensions, IS-1010 Emergency Protective Measures, IS-1012 Direct Administrative Costs, IS-1018 Determination Memorandums and Appeals, IS-1020 Public Assistance Donated Resources, IS- 1100.a Increased Cost of Compliance, IS-1101.b Basic Agent Tutorial, IS-1113 Coastal Barrier Resources Act, IS-1170 Intro to the Interagency Security Committee, IS-1300 Introduction to Continuity of Operations, IS-2000 National Preparedness Goal & System Overview, IS-2002 Introduction to FEMA Operational Planning, IS-2200 Basic Emergency Operations Center Functions, IS-2500 National Prevention Framework, An Introduction, IS-2600 National Protection Framework, An Introduction, IS-2700 National Mitigation Framework, An Introduction, IS-2901 Intro to Community Lifelines Joeamy Suarez, Data Manager Email: JSuarez@dpando.com SUMMARY: Joeamy has been with DP&O since 2004 and provided Records reconciliation and data entry of force labor and equipment records, QAQC of supporting daily logs, payroll, and time sheets. She also assists with debris operations task management, debris monitoring supervision, monitor training, and QAQC of leaner hanger debris removal records reconciliation. She has participated in over 8 disasters with multiple cities and over 10 million cubic yards. She is highly proficient with MS Office Suite, excel and database software and utilizes DP&O’s Recovery EOC disaster cost claims and document management system with Microsoft SQL reporting and provides QAQC of completed FEMA PW templates prior to FEMA PA portal submittals. As Recovery specialist /Data manager she reviews all clients Force labor, equipment, rented equipment, contractors documents to identify discrepancies and resolved issues prior to FEMA submittal. She 22 Additionally, assists with Debris Removal Operations costs records reconciliation and cross checking to ensure all GPS are accurate on tickets and within Public Agency boundaries. She excels with reconciliation of debris removal contractor and debris monitor records and resolving any discrepancies between the costs back up are corrected prior to FEMA submittal (including ticket ledgers, tickets, daily logs, invoices, payments, photos, and maps of areas worked). She assists with Debris Removal monitor inspection and maintaining monitor field logs. She is a trainer for DP&O’s TRKR™ ADMS system assisting all monitors when needed and provides real-time supervision of monitor activities. 2022 HAZWOPER SITE SUPERVISOR CERTIFIED/ CPR & FIRST AID CERTIFIED FEMA CERTIFICATES: IS 100c Introduction to the Incident Command System, IS 200c Basic Incident Command System for initial Response , IS-00230.d Fundamentals of Emergency Management, IS-242.b Effective Communication, IS 244b Developing & Managing Volunteers, IS- 00318 Mitigation Planning for Local and Tribal Communities, IS-319.a Tornado Mitigation Basics for Mitigation Staff, IS-320 Wildfire Mitigation Basics for Mitigation staff, IS-00321 Hurricane Mitigation Basics for Mitigation Staff Certificate, IS-00393.b Introduction to Hazard Mitigation, IS 556 Damage Assessment for Public Works, IS 558 Public Works & Disaster Recovery, IS- 00559 Local Damage Assessment, IS 632a Introduction to Debris Operations , IS 633 Debris Management Plan Development, IS- 1002 FEMA Grant Portal-Transparency at every step, IS 1004 FEMA Site Inspection Process, IS-1006 Disaster Damage & Developing Project files, IS-1007 Detailed Damage Description & Dimensions, IS 1010 Emergency Protective Measures, IS-1018 Determination Memorandums and Appeals, IS-1020 Public Assistance Donated Resources, IS-2002 Introduction to FEMA Operational Planning. Ester Bello, DP&O Billing / Invoice Analyst / Data Entry Email: EBello@dpando.com SUMMARY: Ester Bello has over 20 years in a wide variety of accounting and experience with government administration and financial analysis. She has served with DP&O for 11 + years as DP&Os lead QAQC Data Manager for DP&O’s Public agency Clients. She ensures data integrity from day 1 is audit ready and properly categorized, labeled per FEMA requirements for disaster claims submittals processing. She has served as DP&O’s lead accountant and company administrator and oversees all DP&O’s accounting staff 11 years coordinating invoicing and client DAC Submittals and ensures all DP&O’s staff invoices are accurate per contract billing and client budget Pos and back up timesheets with project titles accurate and maintained. She performs all invoicing with timesheets per client’s requirement and FEMA DAC and monitor documentation requirements. EDUCATION AND PROFESSIONAL ASSOCIATIONS • American Educational Institute/Continuing Education for Claims Law Year 03 • University of North Florida/Business/BA Year 1996 • FCCJ/AA Year 1993 • 2022 HAZWOPER SITE SUPERVISOR CERTIFIED/ CPR & FIRST AID CERTIFIED Eddie Sanchez, Recovery Specialist Email: Esanchez@dpando.com SUMMARY: Eddie has been with DP&O since 2022 and is very hands on and has a large field presence as Roving and Supervisor. He supervises other DA Technicians using Recovery EOC BoltEOC web and mobile app to ensure all Damages Descriptions are detailed and photos are clear and easy to view in addition to identifying overlooked damages. During Debris Removal operations he supervises the Temporary Debris Management Site (TDMS) Monitors and Operations performed by field monitors, Debris Vehicle Certification to ensure all trucks are properly certified by DP&O’s Mobile App TRKR™ ADMS System. He provides debris monitoring supervision, QAQC of leaner, hanger, stump and spot checks of monitors photos, GPS locations on tickets and ticket ledgers. He also performs reconciliation of Force labor, and 23 equipment for FEMA CAT A submittal. He assists the project manager and operations and logistics with scheduling field monitor placement and needs. EDUCATION AND PROFESSIONAL ASSOCIATIONS: • Miami-Dade College, Kendall Campus, Miami, FL Associates of Arts in Mass Communication • Miami-Dade College, Kendall Campus, Miami, FL Associates of Science Degree in Radio/TV 2022 HAZWOPER SITE SUPERVISOR CERTIFIED/ CPR & FIRST AID CERTIFIED FEMA CERTIFICATE: TS-6 Management of Spontaneous Volunteers in Disasters, TS-23 Volunteers and Donations Nicholas Evelyn, Recovery Specialist Email: Nevelyn@dpando.com SUMMARY: Nicholas has been with DP&O since 2015 and has experience in government administration or financial analysis. He has provided debris monitoring supervision, and recovery assistance in several capacities. Post disaster data gathering, review and records assimilation including DP&O’s clients reconciliation of Force labor, and equipment for FEMA submittal. QAQC of debris removal records reconciliation with photos, GPS locations on tickets and ticket ledgers. He assists the project manager and operations and logistics and schedulers with identifying field obstacles and ramping up staff, monitor placement and needs. He serves as a roving monitor when needed to review and spot check all monitor’s activity. He serves as a roving monitor when needed to review and spot check all monitor’s activity. EDUCATION AND PROFESSIONAL ASSOCIATIONS: • Florida International University- B.S in Psychology Year 2020 FEMA CERTIFICATES: IS -10a Animals in Disaster: Awareness & Preparedness, IS-11a Animals in Disaster: Community Planning, IS-100c Introduction to the Incident Command System, IS-200c Basic Incident Command System, IS-241b Decision Making & Problem Solving, IS-242b Effective Communication, IS-244b Developing & Managing Volunteers, IS-318 Mitigation Planning for Local & Tribal Communities, IS-319a Tornado Mitigation Basic for Mitigation Staff, IS-320 Wildfire Mitigation Basics for Mitigation Staff, IS-321 Hurricane Mitigation Basics for Mitigation Staff, IS-322. CERTIFICATE 2022 HAZWOPER SITE SUPERVISOR CERTIFIED/ CPR & FIRST AID CERTIFIED Reinerio Valdes, GIS Specialist Email: RValdes@dpando.com SUMMARY: Ray has served with DP&O (and former Disaster Operation & Training, Inc.) since 2005 in several capacities- Debris Management Coordinator and field logistics for Debris operations and field management and Technical assisting with debris operations to ensure the most efficient utilization of contractor’s equipment and monitor placement. Ray also is highly skilled as debris damage assessments and maintaining field to office recovery data gathering. He is very hands on and has a large field presence and coordinating field operations, daily activities and ensuring the Temporary Debris Management Site (TDMS) operations are per DMS permits. Ray assists with Debris Vehicle Certification to ensure all trucks are properly certified by DP&O’s Mobile App TRKR™ ADMS System. He has participated in over 20 disasters with projects estimating over 5 million cubic yards and also utilizes DP&O’s TRKR™ ADMS system assisting all monitors when needed and provides real-time supervision of monitor activities. 2022 HAZWOPER SITE SUPERVISOR CERTIFIED/ CPR & FIRST AID CERTIFIED FEMA CERTIFICATES: IS-100c Introduction to the Incident Command System, IS-200c Basic Incident Command System, IS- 241b Decision Making & Problem Solving, IS-242b Effective Communication, IS-244b Developing & Managing Volunteers, IS-318 Mitigation Planning for Local & Tribal Communities, IS-319a Tornado Mitigation Basic for Mitigation Staff, IS-320 Wildfire Mitigation Basics for Mitigation Staff, IS-321 Hurricane Mitigation Basics for Mitigation Staff, IS-322 Flood Mitigation Basics for Mitigation Staff, IS-393b Intro to Hazard Mitigation, IS-556 Damage Assessment for Public Works, IS-558 Public Works & Disaster Recover, IS- 559 Local Damage Assessment, IS-632a Introduction to Debris Operations, IS-633 Debris Management Plan Development , IS-700b Introduction to the National Incident Management System , IS-703a NIMS Resource Management, IS-706 NIMS Intrastate Mutual Aid 24 an Intro, IS-800c Nation Response Framework an Introduction, IS-841a NEMIS HMGP System Overview & Setup, IS-842.b NEMIS HMGP System Enter the HMGP Application, IS-843.a NEMIS HMGP System: Project Eligibility Determination, IS-844.a NEMIS HMGP System: Managing Project Tasks, IS-1002 FEMA Grants Portal Transparency at every step, IS-1004 The FEMA Site Inspection Process, IS-1006 Documenting Disaster Damage & Development project file, IS-1007 Detailed Damage Description & Dimensions, IS- 1010 Emergency Protective Measures, IS-1018 Determination Memos & Appeals, IS-1020 Public Assistance Donated Resources, IS- 2002 Intro to FEMA Operational Planning, IS-2200 Basic Emergency Operations Center Function. Jose Arocha, Field Supervisor Email: Jarocha@dpando.com SUMMARY: Jose has served with DP&O (and former Disaster Operation & Training, Inc.) since 2017 in several capacities- Utility Task Manager leading crews assigned to inventory and map damaged repaired power poles with equipment and providing daily progress and safety issues reports. He also performs Debris operations as field manager and Project Technical Specialist assisting with debris management plans, debris damage assessments, and maintaining field to office recovery data gathering. He is very hands on and has a large field presence and manages field operations including overseeing the Temporary Debris Management Site (TDMS) Monitoring being performed by field monitors, Debris Vehicle Certification to ensure all trucks are properly certified by DP&O’s Mobile App TRKR™ ADMS System. He has participated in over 20 disasters with projects estimating over 5 million cubic yards and also utilizes DP&O’s TRKR™ ADMS system assisting all monitors when needed and provides real-time supervision of monitor activities. He has assisted with client’s insurance onsite damage inspections of buildings and facilities (interiors, exteriors and roofs) and has inventoried and mapped damaged storm drain systems. CERTIFICATE 2022 HAZWOPER SITE SUPERVISOR CERTIFIED/ CPR & FIRST AID CERTIFIED Fabiana Cova, Field Supervisor Email: Fcova@dpando.com SUMMARY: Fabiana has served with DP&O since 2017 in several capacities- Supervisor for disaster debris monitoring, recovery specialist for client field to office data gathering and records reconciliation. She has assisted with client’s insurance onsite damage inspections of buildings and facilities (interiors, exteriors and roofs) and has inventoried and mapped damaged storm drain systems. She performs Debris Monitoring and Debris Damage Assessments identifying all critical debris hazards and coordinating removal with debris removal contractors. She supervises debris field operations including Debris Management Site (DMS) Monitoring, load haul to disposal, and leaner hanger stump removal. She has participated in 5 disasters with projects estimating over 3 million cubic yards and utilizes DP&O’s TRKR™ ADMS system assisting all monitors when needed. Adrian Gomez, IT Project Technician / ADMS Email: adrian.gomez@dpando.com SUMMARY: Adrian is DP&O’s Software IT Specialist providing IT services and custom software development services and leads our development team. He provides support to a variety of industries and is an extremely gifted software developer with over ten years of experience in software architecture, enterprise mobility, IT infrastructure, cybersecurity, and IT management. Also Founder of Wide Evolution Systems Corp. Mr. Gomez is a Honeywell ISV Gold Partner and also a Honeywell developer. EDUCATION AND PROFESSIONAL ASSOCIATIONS: • University of Havana, Cuba Computer Science GEORGE K. FOSTER, M.S., P.G, Environmental Specialist Email: Gfoster@dpando.com SUMMARY: 20 years’ experience as a PG for contamination assessments, contaminated debris removal and 25 disposal and debris management site permitting and closure in Geology, Rock and Mineral Prospecting, Reserves Analysis, Drilling and Coring, Clay Mineralogy, Industrial Mineralogy, Portland Cement Chemistry, and Mine Permitting. , field oversight, construction inspecting, site planning and layouts, health and safety, sustainability analysis, geological analysis and mapping, statistical analysis, and risk based cleanup determinations. EDUCATION AND PROFESSIONAL ASSOCIATIONS: MS in Geology, 1985, University of Florida. Master's research involved trace element analysis by x-ray fluorescence (XRF) of Portland cement and cement raw materials and a statistical analysis of the relationship between trace element concentrations and cement mortar strengths. Graduate BA in Geology, 1981, University of South Florida. Declared an honor student senior year (GPA 3.5/4.0). Member USF Rugby Club, 1980 season. c.) Documented Knowledge of Federal State and Local Laws and Regulations: All our professional staff have extensive knowledge of FEMA, FHWA, NRCS, FDOT, FDEP, FWC and other applicable Federal, State or local agency laws, regulations and policies and hold FEMA certifications for advanced debris management planning and public assistance advisory services. Each professional staff hold HAZWOPER Site Supervisor Certifications. DP&O is supported by seasoned Debris Management Specialists, Former EM Directors, Environmental Professionals, Utility Engineers and Nationally recognized experts with FEMA Policy, Emergency Management, and IT software specialist. DP&O’s staff and management have decades of experience with Debris Management Planning and the stringent documentation requirements of all debris removal requirements. FEMA Public Assistance (PA) Advisory Services, managing multiple Federal Grant Program occurring simultaneously during the disaster recovery life cycle, maintaining stringent documentation, requirements for Federal Disaster reimbursement, successful “Project Closeout” and Flawless State/Federal Audits. DP&O staff and management are extremely experienced with Hazard Mitigation (404 and 406), FEMA negotiations, and FEMA Appeals representation. DP&O’s staff and management are prepared for rapid mobilization to assist with damage assessments, emergency repairs documentation, donated resources management, debris management and disaster claims submittals, maintaining FEMA compliance throughout the entire process. Our well-seasoned staff emphasize from day one, audit ready documents to support smooth project closeout, and we maintain this audit readiness through the entire FEMA PA review and approval process including post disaster funds and payment tracking. Our technical approach demonstrates the highest level of in-depth understanding Disaster Management and Administrative Services in accordance with FEMA policies, OIG audit principals resulting in successful financial recovery for our clients from disasters. Additionally, our management team excels with Request for information (RFI’s) replies, Disaster document management, PW review tracking, FEMA negotiations and any appeals associated with disasters and reporting responsibilities to the federal and State government. Most importantly, our knowledge of the FEMA PA Portal, and State Portal System enables our team to timely identify and resolve potential discrepancies, clarify questionable items, and turn projects around quickly to obligation and payment. We have a time-tested successful client approach to expedite the PA Process ensuring that all disaster cost records are reconciled and audit ready and all reimbursements are allocated and tracked. DP&O will ensure that the County receives and retains funding expeditiously and that ALL Deadlines regarding grant reimbursement requirements are met. DP&O’s staff have extensive experience and knowledge in executing Disaster Debris Management and successful Disaster Claims and Grant Management in compliance and consistent with the policies, publications, guidelines, of FEMA, FHWA and OIG, and all applicable other federal regulations in effect at the time of the work performance. Our successful track record demonstrate compliance with, including but not limited to, the following: Part 200-Uniform Administrative Requirements, Cost Principles, And Audit Requirements For Federal Awards 26 General procurement standards (2 C.F.R. Part 200.318) Competition (2 C.F.R. Part 200.319) Methods of procurement (2 C.F.R. Part 200.320) Contracting with small and minority businesses, women’s business enterprises, and area labor surplus firms (2 C.F.R. Part 200.321) Procurement of recovered materials (2 C.F.R. Part 200.322) Contract cost and price (2 C.F.R. Part 200.323) Awarding agency and pass-through entity review (2 C.F.R. Part 200.324) Bonding requirements (2 C.F.R. Part 200.325) Contract provisions (2 C.F.R. Part 200.326 and Appendix II) FEMA Public Assistance Program and Policy Guide (latest edition) FEMA Procurement Disaster Assistance Team (PDAT) Field Manual Title 2 U.S. Code of Federal Regulations, Part 200 41 C.F.R. Part 60-1.4 Equal Opportunity Clause 29 C.F.R. §5.5(b) Contract Work Hours and Safety Standards Act Clean Air Act and Federal Water Pollution Control Act 2 C.F.R. part 180 and 2 C.F.R. part 3000 Suspension and Debarment Compliance 31 U.S.C. § 1352 and 44C.F.R. Part 18 Byrd Anti-Lobbying Amendment (as amended) Section 6002 Solid Waste Disposal Act 31 U.S.C. Chapter 38 Program Fraud and False or Fraudulent Statements or Related Acts Emergency Relief Manu-al (Federal-Aid Highways) (latest edition) FEMA and Federal Requirements for Access to Records Prohibition on Use of Department of Homeland Security Seal, Logo, and Flags Compliance with Federal Law, Regulations and Executive Orders for FEMA Financial Assistance State of Florida Administrative Regulations for Public Assistance. Compliance with 2. C.F.R. 200.318(j)(1) – (j)(2) contract requirements for time and materials contracts. And all other applicable Federal, State and local regulations 2 C.F.R. §200.321. The Stafford Act, Section 407 The Stafford Act, Section 406 44 CFR § 206.224 FEMA Debris Monitoring Guide March 2020 d.) DP&O’s Experience and success in filling and receiving Federal (FEMA. NRCS. FHWA, Etc.) and State Reimbursements: DP&O has provided FEMA Claims Reimbursement for all of our clients. Our successful track record and strategic client approach has minimized recovery time, prevented FEMA obligation delays, maximized reimbursement dollars and qualified our clients for disaster federal grants and qualified Millions in hazard mitigation 404 and 406 funds. DP&O has decades of success and experience with the entire disaster management and disaster reimbursement administration process, ensuring FEMA compliance throughout the entire process. Our well-seasoned staff emphasize from day one, emphasize on audit ready documents to support project closeout, and we maintain this audit readiness through the entire FEMA PA review and approval process including post disaster grant management and administration. We have successfully obtained clients obligations of the FEMA Covid-19, & Cares Act claims, and are successful in qualifying, implementing the HMPG 404, and 406, LMS (local mitigation strategy) programs. Our technical approach demonstrates the highest level of in-depth understanding Disaster Management and Administrative Services in accordance with FEMA policies, OIG audit principals resulting in decades of successful financial recovery for our clients from disasters during the disaster recovery life cycle, maintaining stringent documentation, requirements for Federal Disaster reimbursement, successful “Project Closeout and Flawless State/Federal Audits. As Prime Contractor DP&O has demonstrated that it’s experience and knowledge in handling and executing Disaster Grant Management & Recovery in compliance and consistent with the policies, publications, guidelines, 27 of FEMA, FHWA and OIG, and all applicable other federal regulations in effect at the time of the work performance. DP&O shall further demonstrate compliance with, including but not limited to, the following: FEMA Public Assistance Program and Policy Guide (latest edition) FEMA Procurement Disaster Assistance Team (PDAT) Field Manual Title 2 U.S. Code of Federal Regulations, Part 200 41 C.F.R. Part 60-1.4 Equal Opportunity Clause 29 C.F.R. §5.5(b) Contract Work Hours and Safety Standards Act Clean Air Act and Federal Water Pollution Control Act 2 C.F.R. part 180 and 2 C.F.R. part 3000 Suspension and Debarment Compliance 31 U.S.C. § 1352 and 44C.F.R. Part 18 Byrd Anti-Lobbying Amendment (as amended) Section 6002 Solid Waste Disposal Act 31 U.S.C. Chapter 38 Program Fraud and False or Fraudulent Statements or Related Acts Emergency Relief Manual (Federal-Aid Highways) (latest edition) FEMA and Federal Requirements for Access to Records Prohibition on Use of Department of Homeland Security Seal, Logo, and Flags Compliance with Federal Law, Regulations and Executive Orders for FEMA Financial Assistance State of Florida Administrative Regulations for Public Assistance. Compliance with 2. C.F.R. 200.318(j)(1) – (j)(2) contract requirements for time and materials contracts. And all other applicable Federal, State and local regulations 2 C.F.R. §200.321. FEMA PA Portal Experience: All of our staff and audit team have in-depth, Hands-on experience using the FEMA and FDEM PA Portals for Disaster Project submittals, and PW tracking. We are in the know of the latest updates to the FEMA PA Portal and the “Hidden” obstacles of the FEMA PA Portal which can be detrimental to a client. DP&O’s excellent disaster programs emphasize planning to promote pre–disaster preparedness, efficient restoration, while maintaining federal reimbursement requirements, which decreases financial impact to our clients and maximizes eligible FEMA reimbursement in the event of a federally declared disaster. Our management team and professional staff excels with FEMA Policy compliance consulting, representation assistance, Disaster claims preparation, Request for information (RFI’s) replies, Costs records reconciliation, - Disaster document management, PW review tracking, FEMA negotiations and any appeals associated with - disasters and reporting responsibilities to the federal and State government. Most importantly, our knowledge of the FEMA PA Portal, and State Portal System enables our team to timely identify and resolve potential discrepancies clarify questionable items and turn projects around quickly to obligation and payment. Maximize funding and Expedite the PA process: From day one DP&O’s approach will be to target ALL ELIGIBLE PROJECT COST and prioritize the quickest turnaround of project funding for the City maximizing funding opportunities overlooked including Hazard Mitigation. We have a time-tested successful client approach to expedite the PA Process ensuring that all funds are allocated and are reconciled and reimbursed by federal or state assistance. DP&O will ensure that the Town receives and retains funding expeditiously and that ALL Deadlines regarding grant reimbursement requirements are met. We are acutely aware of the ever-changing guidelines put out by FEMA, DOJ, CARES ACT and FDEM and continue to adjust claims to increase potential additional line items. Our teams experience in filing claims correctly the first time with the appropriate documentation has resulted in a very rapid reimbursement timeframe with extremely few RFI’s. 28 We have had tremendous success with high reimbursements from $350,000 to over $5,000,000 whether our client began appropriate documentation of their expenses and labor costs from the beginning or not and we look forward to doing our very best for the Town. Our approach is tried and true that focuses on each of the following Guidelines but is not limited to: • Safe Opening and Operation Work Eligible for Public Assistance (Interim) - FEMA Policy 104-21-0003, Version 2. • Work Eligible for Public Assistance (Interim) FEMA Policy FP 104-009-19 (after 9/15/20). • FEMA Eligible Emergency Protective Measures (Prior to 9/15/20. • FEMA Funds Community Engagement for COVID-19 Vaccinations. • DOJ Fund Recipient Reporting and Record Retention Requirements OIG-CA-20-021. • FDEM Request for Public Assistance Guidance. • FDEM CAT B Public Assistance Eligible Activities. Progress Reporting: DP&O’s Recovery EOC Disaster Claims Management System Produces client specific Disaster Project financial reports and PW Tracking reports as needed. A common practice of our Program Approach is providing weekly progress reports for; PW’s submittals/reviews, PW’s obligated and PW’s payments status. Progress reports include details of each PW’s review status, RFI replies through obligation. Additionally, the Request for Reimbursement and payments are reconciled to the penny and included on the weekly progress reports. We leverage our decades of experience with working with Municipalities, Public Schools, Colleges and Public Utilities, post event to strategize, identify, and prioritize the most critical, time and audit sensitive projects. Our audit team excels reconciliation of all FEMA Federal disaster data quickly identifying missing or inconsistent data to correct before audits or submittals therefore increasing efficiency and decreasing delays for FEMA obligations and reimbursements. a.) Data Management Platform and b.) Other Technology Options and Capabilities: DP&O is the Owner and Developer of TRKR™ ADMS which exceeds the USACE requirements for Disaster Debris Monitoring. We have a minimum of 150+ devices on hand for the City use in an event of a disaster. DP&O is an approved AT&T FirstNet Responder, Member ID M-5763234, registered with NPPGov. This allows DP&O and our clients priority access to cell and internet post disaster as a first responder with AT&T FirstNet. As an AT&T FirstNet Responder, we have access to ramp up at a 100 per week when needed. DP&O’s TRKR™ allows the client real time web and mobile views of debris progress and completed status. TRKR™ also has difficult Debris Removal tasks tracking (linear work for utility line clearing, and hourly debris removal work for beach and surface water hazards debris. TRKR™ eliminates the manual data entry of tickets and provides auto e tickets for all work, with photos and mapping, and auto-reconciles the debris removal documentation in audit ready format. TRKR™ has barcoding ability which ensures the complete tracking of monitors, and each trucks time and date and GPS location of load collection, time, and date at DMS site or Disposal site drop off and ensures all trucks are working in compliance with the state, federal and local regulations. TRKR™ provides a significant costs savings to applicants as we have removed the manual data entry components and TRKR™ obtains and maintains data without internet connection. Tracking Documentation and Reimbursement: DP&O will utilize our TRKR™ Automated Debris Management System (ADMS) to auto generate e-tickets, prepare detail load ticket input, track quantities, locations with mapping for all debris operations. (ROW to DMS, ROW to Disposal, Leaner/Hanger/Stumps, and other debris hazards) including certifying all equipment used. In the event manual tickets are requested by the client, DP&O will also provide a data entry/data manager to load tickets to track and document the removal and 29 management of all Eligible Debris. DP&O ensures that all load tickets meet the requirements of FEMA and other Federal or State reimbursement agencies. In the event the client or debris removal contractor request ticket copies we have portable printers stationed at the DMS site to print tickets. Additionally, any other type of manual ticket (Debris Removal, Disposal Voucher number) is logged via TRKR™ as an alternate ticket number and photocopied with the corresponding load ticket. All Disposal tickets are also maintained in TRKR™ with the corresponding load ticket. DP&O will provide client access user log ins to TRKR™ to view Debris Operations or documents at any time. DP&O’s Truck/ Equipment Certification: DP&O will establish a team of individuals who will inspect and certify vehicles for hauling storm related debris in accordance with FEMA guidelines and maintain both a manual and digital copy and TRKR™. Each certified truck will be issued a barcode that will facilitate easy truck identification for each monitor at collection site, DMS and or disposal site. The barcode ensures the complete tracking of each trucks time and date and GPS location of load collection, time, and date at DMS site or Disposal site drop off and ensures all trucks are working in compliance with the state, federal and local regulations. Utilizing TRKR™ ensure that no vehicle will perform any debris removal unless certified before beginning work. A certification sheet with measurement, photos, and calculations documenting the capacity of the truck is kept for load rating and ticket auditing. TRKR™ maintain a list of all certified vehicles, all force equipment, including phots of each certified vehicle and flags any vehicles that are down. TRKR™ provides a checklist and ensure that each certified vehicles have all working safety features. Summary books will be kept at each DMS/disposal site for quality control. Certifications should also include a methodology to discourage collection contractors from modifying their vehicle after certification, such as identifying unique attributes to the vehicle like sideboards. Photographs of the vehicle and its driver shall be documented. Periodic spot checks and recertification of trucks that were potentially altered after initial certification shall be performed. Placards with barcoding identifying load measurements will be provided by the contractor. All Debris Removal equipment shall be certified and accounted for prior to any debris removal task. All debris load/ hauling vehicles will be measured and certified for cubic yard (CY) capacity prior to assignment for debris removal. DP&O will complete a certification of each vehicle using DP&O certification forms and documents to accurately record the cubic yard volume. Project Mapping: TRKR™ provides real time Mapping to document the debris removal progress. The final pass along each roadway will be mapped for the Owner’s information, and FEMA documentation. DP&O will assist the Owner in public communication and will document and relay any citizen complaints for action by the contractor or the Owner. Upon project award DP&O will download appropriate County zone maps which will define the correct boundaries to ensure all debris being removed falls within the preview of the County so reimbursement in its entirety can be obtained. DP&O shall carefully document debris removal activities as well as hazardous trees and hazardous limbs using TRKR™ ADMS DP&O will work closely with the Owner to identify and approve removal of those critical debris hazards and 30 DP&O will perform all documentation per strict FEMA requirements for Hazard Trees (Leaners) and Hazard Limbs (Hangers), to ensure that debris removal is eligible for federal funding. Hangers/Leaners: TRKR™ DP&O will validate that hazard limbs greater than 2 inches, and hazard trees measured including photos will be obtained for Leaners and hangers. The monitoring process to be used by DP&O for the County that includes both the ADMS and manual Load Ticket preparation if necessary. DP&O fully trains the field staff on the requirements associated with their position, the requirements of debris removal and the need for proper documentation in accordance with the DP&O monitor forms and tickets that comply with FEMA and FHWA requirements. In addition to TRKR™, DP&Os XACT Recovery offers “BOLTEOC”: This solution brings disparate information from multi departments into ONE Location for easy access for the following:  Infrastructure/Assets (including maps, GPS etc.)  Labor  Equipment  Subcontractors  Materials  Mutual Aid Agreements  Inventory  Maps/GIS data  Policies Xact Recovery is Scalable, Versatile and Adaptive to client’s needs Providing cross utilization and efficient strategic planning for: DP&O’s TRKR™ ADMS System includes the following key features: TRKR™ allows the client and DP&O staff to review all debris operations real-time. auto populates ticket ledgers, has built in analytics for automated debris data reconciliation and continues to function maintaining data without internet downloading data when Monitor reaches internet signals. TRKR™ is user friendly, tracks Monitor location and prompts Monitors to perform functions including required photos and measurements. TRKR™ Has the following key features for easy Debris removal and monitor tracking, records assimilation, and database storage:  Weatherproof and shock resistant Handheld Unit (HHU): DP&O TRKR™ exists on the AT&T Android First Net responder cell phones.  Standalone power source  Integrated GPS capabilities  High Quality print paper and ink to sustain harsh environment and not deteriorate over time  Back-up equipment available for on-site rapid distribution if necessary  Capable of sharing database records with contractors, sub-contractors, the County, and others via the internet.  System is password protected, role-based access controls and has viewing, printing, and editing capabilities. Each user must have permissions  Each manager will have a unique ID code 31  HHU will extract information recorded  Retains a running total of quantity and type of debris hauled by each particular vehicle  Maintains all data and records per FEMA requirements.  Populates the FEMA Debris removal Project worksheet templates.  Collects data without internet connection.  Includes durable portable printers for printing of load tickets if necessary. DP&O TRKR™ database shall also include all information on debris removal including, but not limited to: • load ticket, DMS & Disposal information (with Photos) • vehicle certification with photos and bar code data; trucks not operating/ down. • leaner, hanger, stump removal information • Ticket Data information with Photos. • Ticket status (in progress, completed) c.) Personnel Provided for TDMS Location, Field Monitors, Supervisor and Administrative Support, Project Manager Assigned to the City: DP&O will secure, at its expense, all necessary personnel required to perform the services under the City’s RFP No. 23-04-02. DP&O’s personnel will not be employees of or have any contractual relationship with the City or the City’s DMC. DP&O’s staffing plan shall include the positions listed above. d.) List of Equipment: DP&O is supplying all necessary supplies, safety, and monitoring equipment Including PPE necessary to mobilize, and maintain debris monitoring operations. DP&O is an approved AT&T FirstNet Responder, Member ID M-5763234, registered with NPPGov. This allows DP&O and our clients priority access to cell and internet post disaster as a first responder with AT&T FirstNet. DP&O maintains 175 Frist Net Android Sonim weather and shock proof cell phones and I phones. Emergency ID Badges for all Management and Field staff for access across police blocked/controlled areas. Sonim, Android, XP8, AT&T First net cell phones (200+) for our ADMS TRKR HandHeld Units drop proof; Being AT&T Frist Net contractors allows DP&O to have access to priority first responder internet and cell signals. We can acquire additional units as required on short notice via our AT&T Frist net contract. 32 Mobile ADMS Printers (90) ZQ52-BUE0000-00, PRINTER, ZQ520,4”, BT 4.0 which are Bluetooth capable- - For paperless load ticketing print outs. DP&O has two (2) Mobile Command Posts, and multiple PODs portable field offices located at Jacksonville, Florida Port area warehouse for easy mobilization to any State. DP&O maintains modified Portable PODS for field office easy mobilization and placement and that can easily field office, eating, sleeping quarters and or mobile bathrooms / showers. They are self- contained and have generator, computers, printers, communication equipment which allows our management team to deploy rapidly and to be self-sufficient for several days until local utility services have been restored to the disaster affected area. Mobile Scissor Lift: with Tarps for coverage to facilitate DMS Site monitoring. Field Supplies- measuring tapes, flagging, spray paints, plastic containers, batteries, coolers. Safety Equipment - hard hats, safety vests, traffic flags, cones, first aid kits, sunscreen, hand wipes; cooling cloths and paper towels, Insect repellent. As needed, we ramp up during Hurricane season to ensure safety supplies are updated in our inventory. Generators (5) - to power computers and recharge handheld devices. Barge (1- 30 ft), stored at Tampa Facility, waterway/canals monitoring. Airboat (1), sored at Tampa Facility; for waterway/canals monitoring. Laptop (40+) - and Portable Servers and Printers ready to deploy. Digital Cameras (50+) - with large capacity memory cards and GPS tagging capability. Office Supplies - portable chairs and tables; clipboards, expanding folders legal size, file cabinets, plastic storage bins staplers, folders, pens. Forms and Documents - Load tickets, truck certification forms, truck placards, timecards. 33 TAB #8: PROJECT UNDERSTANDING AND TECHNICAL APPROACH DP&O’s experience and successful completion of many complex debris monitoring and recovery assistance projects with challenging obstacles demonstrate an in-depth understanding of Disaster Management and Administrative Services. We have developed a technical approach which facilitates Rapid mobilization, is “Scalable” and can be smoothly modified as the situation and challenges require, and which provides a seamless operation while effectively communicating and facilitating our clients’ needs while maintaining federal compliance to perform monitoring functions on the removal and lawful disposal of disaster-generated debris. DP&O IS COMMITTED TO PROVIDING THE FOLLOWING SCOPE OF WORK AND HAS INCLUDED OUR TECHNICAL APPROACH IN THE NEXT SECTION. 3.2 CONSULTANT PERSONNEL AND RESPONSIBILITY DP&O shall secure, at its expense, all necessary personnel required to perform the services under this RFP. DP&O shall have a professional staff with the knowledge, skills and training to monitor the disaster recovery process efficiently and effectively. Extensive knowledge of FEMA, FHWA, NRCS, FDOT, FDEP, FWC and other applicable Federal, State or local agency laws, regulations and policies is required. DP&O and Project Manager shall have experience in the FHWA, FEMA, and other applicable Federal, State, and/or local programs to assist the City in its disaster response and recovery efforts. Proper documentation by Consultant as required by FHWA and FEMA is required for all debris removal monitoring operations to ensure reimbursement to the City from the appropriate agency DP&O’s staffing plan shall include the positions listed below. Project Manager – Primary point-of-contact to the City and overall responsible for all Consultant services and personnel. DP&O will appoint a Project Manager, fluent in English, who will be the City’s primary point of contact and will be responsible for all services and personnel that are provided by DP&O. The Project Manager shall attend all meetings and briefings designated by the City. Daily meetings will be conducted by the City with DP&O and the Disaster Debris Collector along with other essential personnel in order to confirm daily debris recovery activities and schedules, address and resolve issues or concerns, and discuss progress of the debris recovery effort. Field Supervisor – Responsible for scheduling and deploying the loading and tower/site debris monitors and overseeing their daily activities at loading sites and disposal and staging sites. The field supervisor resolves field operational, eligibility, and safety issues, and communicates these issues to the City. Field Monitor – Responsible for overseeing the DMC’s debris recovery activities and issuing load tickets. TDMS Monitor /Tower Monitors – Disposal tower/site monitors will be located at the entrance to the TDMS or landfill where the inspection tower is located. They will be responsible for estimating and recording the CY of debris in appropriate location on the lower portion of the load ticket for all incoming debris-hauling vehicles. Debris Site Security – Unarmed and non-sworn security at TDMSs and Drop-Off Sites during all the hours of operations that the sites are active for debris removal and management, as directed by the City. GIS Specialist – Responsible for coordinating GIS application with City GIS staff members. Data Entry – Responsible for tracking, verifying, and entering load tickets into a data-base application, digitizing source documentation. FEMA Reimbursement Manager - Manages the preparation and submittal of FEMA documentation. • DP&O’s TDMS personnel must wear OSHA-required safety equipment whenever on a TDMS and must adhere to all federal and applicable safety standards requirements. Field personnel shall be identifiable with safety vests and vehicle placards. • DP&O shall provide adequate Site Monitors for each DMS. 34 • DP&O’s Project Manager shall coordinate daily with the Contract Manager and DMC, and shall comply with all directions and guidance provided by Federal or State representatives. • DP&O will attend any and all meetings required by the Contract Manager to evaluate the debris removal and disposal operations. 3.3 PROJECT MANAGEMENT AND PROCESS OVERSIGHT The Project Manager shall assist the City in developing an Operational Plan for the specific occurrence. DP&O can assist in other debris recovery planning efforts, such as identifying adequate TDMSs, estimating debris quantities, and developing disaster plans for debris clearance following a disaster event. Project Manager will be responsible for coordinating daily briefings, work progress, staffing, and other key items with the City. Project Manager shall attend all meetings and briefings designated by the City. Daily meetings will be conducted by the City with Consultant, DMC and other essential personnel in order to confirm daily debris recovery activities and schedules, address and resolve problems, and discuss progress of the debris recovery effort. DP&O shall provide trained personnel to observe, direct and document the activities of the DMC. DP&O shall be responsible for scheduling work for all its personnel on a daily basis. DP&O shall assist the City in coordinating work assignments for the DMC and ensure compliance with contracts with the DMC’s subcontractors. DP&O shall monitor the DMC’s progress and record the progress daily, including mapping all streets and locations where debris was collected. Electronic Data Collection is the preferred method of load ticket records. DP&O shall also prepare project worksheets, right-of-entry forms, and any other required forms for the work group. Sites during all the hours of operations that the sites are active for debris removal and management, as directed by the City. DP&O shall track and coordinate with City personnel to respond to problems in the field and to citizen’s complaints, including commercial or residential property damage claims as a result of debris removal. DP&O shall prepare FEMA worksheets and review such worksheets with City staff. 3.4 FIELD SUPERVISOR Services include, but are not limited to: • Overseeing and supervising loading site and disposal site debris monitoring activities • Scheduling debris monitoring resources and deployment timing • Communicating and coordinating with City/County personnel • Providing suggestions to improve the efficiency of collection and removal of debris • Coordinating daily activities and future planning • Remaining in contact with debris management/dispatch center or supervisor • Identifying, addressing, and troubleshooting any questions or problems that could affect work area safety and eligibility • Supervising the accurate measurement of load hauling compartments and accurately computing volume capacity in cubic yards (CY) • Documenting and recording measurements and computations • Documenting truck hauling compartment condition using digital photographs • Preparing a master log book of all hauling equipment used by the City’s debris removal contractor • Compiling, reconciling, and documenting daily, in an electronic spreadsheet format, all eligible debris hauled by the debris removal contractor(s) 3.5 FIELD COLLECTION MONITORING In order to obtain FEMA reimbursement for Eligible Debris, all loads must be monitored in the field by collection monitors. Specific activities shall include but not be limited to the following: 3.5.1 Consultant shall provide personnel to serve as Field Monitors and Field Supervisors. The primary function of the Field Monitors is to verify that debris picked up by the DMC recovery crews are Eligible Debris and to issue debris load tickets for such Eligible Debris. Field Supervisors shall oversee and coordinate the work of the Field Monitors. 35 3.5.2 Consultant shall train all Field Monitors and Supervisors to ensure that proper FEMA documentation protocol requirements are instituted and followed. Consultant shall equip all Field Monitors with vehicle transportation and technology which shall include cameras, computers, communication devices, GPS devices, and other equipment as deemed necessary and/or appropriate. 3.5.3 Consultant will have Field Monitors to monitor all DMC operations. Consultant will have monitors that will observe DMC operations to ensure that only Eligible Debris is removed from the areas designated by the City and to verify the proper loading and compaction of debris into material originated. Photographs of debris shall be taken as directed by the City to verify the source and type of debris for reimbursement purposes. Trucks that are observed picking up material outside of the designated rights-of-way or that are ineligible will have all loads hauled that day deducted and the load tickets invalidated. 3.5.4 If a Field Monitor finds that the Debris Management Contractor’s work is not performed as specified by the City and/or complies with FEMA, Federal or State requirements for debris collection activities, the Field Monitor must immediately initiate a stop work order and notify the Field Supervisor AND Project Manager. All stop work orders must be documented and reported immediately to the City’s Contract Manager. 3.5.5 Field Monitors shall survey their assigned areas for special needs and record detailed information, including GPS and photo documentation, specific location, specific threat and any special circumstances regarding the following: Hazardous Stumps and leaning trees (leaners), as well as a random sampling of hanging limbs (hangers). For Hazardous Stumps, Field Monitors shall also record the stump’s diameter and the quantity of material needed to fill the resulting hole. Field Monitors shall also document, in detail, removal of Hazardous Stumps, leaners and hangers. Consultant’s responsibilities shall include but not be limited to the following: a). Ensure all loads of debris hauled to the TDMS site by the Debris Management Contractor and all loads of debris exiting the site are documented with properly completed load tickets. By completing the load ticket, the Site Monitor certifies that all information on the document is complete and accurate, including load volumes. b). Photograph loads of debris, as directed by the City or FEMA, and record load information with the photograph. c). Compile all load tickets and provide copies to the Debris Management Contractor in a format acceptable to the City and the collector’s designated personnel. d). Obtain and verify the Disaster Debris Collector’s fleet documentation. Consultant will obtain from the Disaster Debris Collector such documentation, including the make, model, license plate number, Collector equipment number, measured and validated maximum volume in cubic yards, of the load bed of each piece of equipment to be utilized to transport debris and any other information necessary (including photographs) to comply with FEMA requirements. The measured volume shall be calculated from the actual physical measurement performed by the Disaster Debris Collector and the reported volume shall be the same as shown on signs affixed to each piece of equipment. e). Certify all debris vehicles at the TDMS beginning no later than 24 hours after the Notice to Proceed has been delivered. Consultant shall update the fleet documents as the Disaster Debris Collector adds or deletes vehicles from the collection fleet or when measurement calculations are modified through the random verification process. Consultant shall also periodically and randomly perform volume capacity verifications of recovery vehicles. f). Verify that all Disaster Debris Collector equipment has been completely emptied prior to leaving the TDMS. g). Observe all vehicles entering and exiting the TDMS to ensure that all vehicles are in good repair and safe to operate with secured sideboards and tailgates. 3.6 TRACKING DOCUMENTATION AND REIMBURSEMENT Consultant shall provide a data entry/data manager to load tickets to track and document the removal and management of all Eligible Debris. Consultant shall ensure that load tickets meet the requirements of FEMA and other Federal or State reimbursement agencies. Consultant shall retain original completed tickets on behalf of the City, which shall be turned over to the City, daily. Copies of completed load tickets shall also be retained by Consultant, vehicle driver, subcontractor, and DMC. Additionally, load tickets shall be scanned into a master electronic file with a summary spreadsheet identifying each truck and ticket. 36 Each load ticket shall contain the following information: a. Municipality (Applicant) b. Prime Contractor name. c. Sub-Contractor name. d. Load ticket number. e. Truck ID number and capacity f. Truck Driver name. g. Date and time of pick up, loading. h. Date and time of delivery, unloading. i. Pick up location (street address or primary street between specific area). j. Loading Information k. Debris Clearing Cycle (Push, First Pass, Second Pass, Third Pass, etc.) l. Total cubic yards picked up. m. Debris classification (Vegetative, White Goods, C&D, Mulch, Stump, etc.) n. Load Monitor Printed Name and Signature. o. Dump Monitor Printed Name and Signature. p. GPS. q. Inspector. r. Unloading Information. Consultant shall document all recovery work to ensure that proper records are maintained for load tickets and recovery costs for reimbursement purposes. During the first seventy (70) hours following a declared disaster, this may require documenting times that manpower and equipment are actively used in order to document time-and-material reimbursements. This shall also include any photographs or other means of confirming debris load information for reimbursement purposes. Consultant shall assist the City in preparing reports necessary for reimbursement by FEMA, FHWA and any other applicable Federal, State or local agencies. Consultant shall provide daily reports throughout the disaster event, including updates for the daily briefing meetings; reports on the review and validation of the DMC; cubic yard/tonnage reports that provide the number of trucks and volume/tonnage of debris received at each TDMS as well as a total for all TDMSs; and a final report following completion of debris recovery operations. Supervising the preparation of detailed estimates and submitting them to the City/County debris manager. Implementing and maintaining a disaster debris management system linking the load ticket and debris management site information, including reconciliation and photographic documentation processes. Overseeing the entering, tabulating, and organization of collection and disposal data into required formats in compliance with requirements of FEMA, FHWA, and all other applicable federal, state, and local agencies. The Data Manager serves as the City’s representative in meetings with representatives of the Debris Contractor(s), State of Florida, FEMA, or other federal, state, or local agency speaking to data-related issues. Consultant shall retain all such documentation for at least ten (10) years following a disaster or emergency event. 3.8 TRUCK CERTIFICATION Monitoring firm will establish a team of individuals who will inspect and certify vehicles for hauling storm related debris in accordance with FEMA guidelines. A certification sheet with measurement, photos, and calculations documenting the capacity of the truck is kept for load rating and ticket auditing. Summary books will be kept at each TDSRS/disposal site for quality control. Certifications should also include a methodology to discourage collection contractors from modifying their vehicle after certification, such as identifying unique attributes to the vehicle like sideboards. Photographs of the vehicle and its driver shall be documented. Periodic spot checks and recertification of trucks that were potentially altered after initial certification shall be performed. 37 3.7 FINANCIAL MANAGEMENT & RECOVERY SERVICES The selected firm will be expected to provide financial management and recovery services to include general post-disaster grant management and administration services. Specific services may include: 3.7.1. Damage Assessment: Deployment of a disaster response team to assist with identifying, documenting, and quantifying disaster related damages. 3.7.2. Eligibility Consultation: Assessment of damage inventory to determine primary and secondary funding sources for repairs. 3.7.3. Project Ranking: Review of damage inventory or mitigation project listing to assign priorities to projects based on urgency and benefit. 3.7.4. Financial Advisory: Assist clients with marrying local cost share requirements to funding sources. 3.7.5. Benefit Cost Analysis: Utilize industry recognized benefit and costing processes to accurately quantify the value of funding projects and initiatives. 3.7.7. Feasibility & Effectiveness Studies: Develop studies to demonstrate the practicality of a repair or mitigating project, as well as the sufficiency of protection offered by the project. 3.7.8. Site Survey & Legal Description Review: Gather necessary parcel information to confirm that acquisition and relocation projects are carried out legally. 3.7.9. Appraisal & Valuation Services: Develop replacement cost and market value assessments to serve as the basis of award for grant applications. 3.7.10. Data Management: Implement data management system to ensure that grant related data is gathered and stored in a manner that meets grant application and reporting requirements. 3.7.11. Document Management: Implement document management tool to provide web-based, point and click document storage and viewing. 3.7.12. Grant Application Development: Compile, assemble and organize required documentation for application to grant program. 3.7.13. Contractor Invoice Reconciliation: Reconcile contractor requests for payment with substantiating field documents and grant funding sources. 3.7.14. Compliance Reporting: Compile, assemble and organize statistics, project progress and metrics. 3.7.15. Project Scoping: Develop scopes of work that achieve grant recipient objectives while satisfying funding and regulatory requirements of federal, state and local agencies. 3.7.16. Insurance Adjusting/Subrogation: Gather and review insurance policies, claims and settlements in order to ensure non-duplication of benefit on an insured loss. 3.7.17. Eligibility Appeals: During instances of funding de-obligations, drafting of compelling appeals for funding deficiencies. 3.7.18. Grant Closeout/Reporting: Provide final reconciliation of expenditures to grant funding applications and award documents. 3.7.19. Report Preparation: Prepare appropriate reports for submission to FEMA and/or other federal and state agencies for reimbursement 3.7.20. Reimbursement Consulting: Instruct the City on the requirements in order to obtain FEMA and/or other federal and state agency reimbursements 3.7.22. Record Management: Keep and maintain the necessary records, documents, pictures, and all other data required in order to obtain reimbursements from FEMA and/or other federal and state agencies 38 3.7.23. Establishment of Maintenance of Accounting Records: Records of costs incurred under the terms of this agreement shall be maintained and made available upon request to the City at all time during the period of this agreement and for five years after the event closeout by FEMA/FHWA. Records of costs incurred include the Contractor's general accounting records and the project records, together with supporting documents and records, of all subcontractors performing work on the project, and all other records of the contractor and subcontractors considered necessary by the Department of Transportation for a proper audit of costs. 3.7.24. Documentation of Project Costs: All costs charged to the project shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers, and any other documentation evidencing in proper detail the nature and propriety of the charges. 3.7.25. Comprehensive mitigation programs: to include development of mitigation plan(s), staff training, cost benefit analysis, project management, environmental review and staff augmentation. 3.7.26. Other Services: Other Services as Directed by the contract manager. 3.8 OTHER RELATED SERVICES a. Upon request by the City’s Contract Manager, Consultant shall provide Aerial Photographs of debris sites. Photographs shall be extremely sharp and clear containing reference boundaries for location identification. Consultant may have to take several photographs to produce one acceptable quality photograph. If the photographs delivered are not of sufficient quality, as determined by the City’s Administrator, the City will not be obligated to pay for the flight and photographs. If Consultant and City agree, photos may be retaken at Consultant’s expense. Photographs shall be delivered to the City within five (5) business days of order, weather permitting. b. Assist the City in obtaining any necessary permits, licenses and certificates as may be required to perform debris management work and in clarifying and resolving any compliance issues. c. Provide training to City staff as directed by the Contract Manager. A hurricane simulation exercise to applicable CITY staff and contractors designated by the City. d. Be prepared with appropriate staffing, supervisors, and watercraft to oversee cleaning of debris from canals and waterways. e. Assisting the CITY with responding to public concerns and comments. f. Pre-Storm Coordination: Monitor will be prepared to meet with the City one time prior to June 1st of each year to coordinate services for the upcoming storm season. Additionally, Monitor shall meet with the City immediately prior to a credible disaster threat. These meetings shall occur at no cost to the City and are meant to facilitate increased coordination of efforts, to discuss the City's expectations of the Monitor, and to fast track recovery activities when a disaster strikes. 39 DP&O’S PROJECT APPROACH: OUR APPROACH IS TRIED AND TRUE - DP&O proposes a three-phased approach to address the Scope of Services used on many projects. The Team overall programmatic approach typically falls into three major phases: PHASE I - Rapid Response/Client Meeting (where we ramp up the program), PHASE II - Long Term Recovery and PHASE III - Project Closeout. The Training Program will be provided under separate cover as requested. During each of these critical stages the Team provides unique approaches that benefit our clients. Although, dependent on the client needs, these stages may overlap for individual projects, but they remain a solid guide for efficient project execution. Our focus is on quick closeout of projects and to obtain timely reimbursement. We bring to the engagement Lessons-Learned from past engagements as additional value-added and continually balance our resources to ensure the most effective use of staff throughout the lifecycle of each project to produce the most cost-effective program for the City. Key aspects that the DP&O Team provides in each phase are provided below. Phase I - Rapid Response/Client Meeting 0-60 Days Phase II - Long-Term Recovery 60-120 Days Phase III - Project Closeout 120-180 Days • Pre-Event Coordination Planning & Training. • Project Management, Key Staff, meet with the Client’s Department. • Damage’s Inventory review; Debris Damage Assessment; Estimated Quantities • Identify Special Debris • Emergency Road Clearance; coordination in monitoring. • Truck Certification and Equipment. • Safety plan and QAQC program. • Monitor Placement: Hire and Train Local Monitors if needed. • Monitor Placement, DMS Site staffing • Environmental Compliance • Emergency Issues • ADMS TRKR™ Debris Progress Mapping, Quantities, and other reports. • Other client recovery request/needs: • -Damages Inventory • Update Identification of FEMA Projects • Contracts & Internal Policy Review Mutual Aid Agreements (MAA), & Invoices Compliance • HMGP Identify opportunities • Initial Project Formulation, Damages descriptions and dimensions • PW Preparation- Small PW & Priority work • Data Management • Data Entry • QAQC, Daily Reports, Meetings, Progress Maps • Contractor compliance invoice reconciliation • Final Disposal, Final Haul Out Completion • DMS Site Closures • FEMA PW & Debris Cost Documentation Submittals. • Continued FEMA and FHWA Program Support • PW Preparation Continued- PW scope and costing. • Project Prioritization, implementation, and timelines • Electronic Records database- Ongoing • Disaster Cost Reconciliation, as needed • Pre-Audit-FEMA submittals and records • Recovery Projects Monitoring & Environmental compliance • Timely reimbursement requests • Timely Progress Reporting • Project Tracking • Reimbursement Coordination • Project Completion • Project Closeout • Grant Closeout • Audit support, defense if needed • Continued FEMA and FHWA Program Support • The Client Staff Training - as needed • Update Disaster/ Debris Plans as Needed 40 PHASE I - Rapid Response This phase sets the foundation for the entire program. This “ramp up” period includes some key aspects of getting procedures established and beginning the critical steps to expedite recovery process. DP&O proposed to mobilize a rapid response team comprised of individuals who bring hands-on experience with each phase of the process and the variety of funding sources available and bring a thorough understanding of each of the key critical success factors. DP&O Professional staff will leverage their experience & lessons learned while they adapt their proven approach into a customized program that addresses The Client specific needs. Not only does this streamline the process by limiting the number of individuals necessary to coordinate, it also provides a more cost-effective delivery. Project Understanding and On-Site Meeting: Upon contract award DP&O will schedule an On-Site meeting with the City (meeting with department leads, key staff, engineering, facility managers, etc.). Our team brings experience with your financial, management and facilities staff so we are able to quickly integrate with no learning curve to discuss and plan a collective project vision to include the scope of work, tracking of costs, organizational structure and schedule expectations that will serve as a common bond, keeping team players together. More importantly our experienced staff will be able to assess your overall needs and impacts. A multi-discipline team of FEMA specialists, debris specialists, document control, engineers and funding specialists will be provided to make sure no damage or opportunity is missed. As important, is DP&O gaining an understanding of how you would want to recover and rebuild regardless of FEMA funding constraints. This will allow the DP&O team to provide early advice on how to structure and pursue projects for 404 Hazard Mitigation, USACE, NRCS, FHWA and CDBG funds. Pre-event and Post-event Project Planning: DP&O will also focus on developing or updating the City Debris Management plan including the Temporary Debris management site. This includes but is not limited to tabletop exercises with the City and Debris Removal contractor prior to hurricane season. Communications & Meetings: DP&O’s Project Manager and Project Principle will establish avenues of communication with the City’s Representative and Debris Removal Contractor, at the contract award. Documentation of all communications will be in the form of published meeting minutes, monthly progress reports, and/or telephone conversation records. The success of this project will be contingent upon maintaining a continuous line of communication and understanding amongst the Project Team (including subcontractors) and City’s representatives. Project Quality Control: The Disaster Debris Project Manager and President, hold the ultimate responsibility for quality control of the work performed by DP&O’s Project Team and all debris removal contractors. Their final review and approval of all work products is the last step in a series of checks and balances that ensures refinement and review of the work as it progresses. As with any project, effective QA/QC starts with identification of project roles upon initiation, which is a key element to our standard QA/QC program. Project Cost Control: At DP&O, cost control is a key facet of our success. We pride ourselves in our ability to complete projects within or below project budgets. We have a history of satisfied clients that have come to rely on our abilities to complete projects within an established budget. We can accomplish this by our established, computer- DP&O takes an innovative approach to disaster response and recovery leveraging, existing communications tools and cloud-based technologies for more efficient communication, notification of and mobilization of resources before, during and after a disaster. 41 based, cost control system. All labor, other direct costs and subcontractor costs are input into the system via labor time sheets, expense reports and subcontractor invoices. Controlling costs begins with the initiation of each project at DP&O. At the beginning of a project, the Project Manager and Finance Director provides each member of the Project Team with an agreed upon number of hours within which each task is expected to be completed. Daily project meetings provide each Project Manager with the required feedback to anticipate whether the expected labor expenditures will meet the project requirements. Staff Augmentation: Based on the disaster event and severity, DP&O will mobilize the adequate number of project management and support staff. For this project we have a dedicated team which was presented in the organizational chart. We maintain 150 trained on call professional and monitoring staff ready to support the City. We also maintain temporary staffing companies on contract who train annually with our group for debris removal operations and monitoring requirements. Monitor Hiring & Training Plan: DP&O is dedicated to hiring locals to be trained for project debris monitoring positions prior to a disaster, DP&O will reach out to the local area through churches, unemployment offices, newspapers, to provide a monitoring opportunity before a disaster. Additionally, DP&O considers with working with recently laid off or retired individuals to be an added value of knowledge to the team. DP&O Participates with the E verify, and we carefully screen all our staff with background checks and ensure each monitor has a valid driver’s license. DP&O maintains a drug free policy workplace and has had a 0 tolerance for drug use. DP&O has had zero workers comp claims as a result of our employee screening and safety plan training. Monitor Training: DP&O has a comprehensive monitor training program which is updated annually as FEMA requirements for disaster debris removal change. DP&O performs annual disaster monitor training for all staff and every newly hired monitor a 4-hour training program and orientation session is conducted by one or more of our monitor supervisor trainings. • FEMA Requirements for Pre-Disaster Asset Status & Inventory • Internal Policies Review • Procurement and Contracts • Damage Assessments • Emergency Repair Documentation • Emergency Debris Removal • Disaster Documentation and Submittals • Multiple other Critical Items Safety Plan: DP&O for all projects maintains a “Health and Safety Plan” and updates a daily/weekly Site Safety plan as needed by the project. DP&O project staff all participate each day in a Daily Site Safety Plan Briefing” which allows us to address critical and potential site safety hazards that could affect the onsite management and project staff work. DP&O’s Site Safety Officer performs daily spot checks on all field staff to ensure they are maintaining and adhering to the safety protocol and wearing the mandated safety gears (Work boot, gloves, eye protection, safety fluorescent vests) and they are using the safety equipment (flags, stop /slow signs) if required by the project site conditions. Initiation and Review of Damage Assessments: Assessment and justification of damages is often where funding opportunities are missed and our recovery project scope does not match per FEMA requirement. During DP&O’s rapid response phase our team will focus on debris damage assessments, estimated quantities and critical areas. We will be identifying resources necessary to properly document da-mages and maintain validation to match recovery projects. As client needs, we have the Professional staff that assist with infrastructure damage assessments. 42 Disaster Debris Removal Damage Assessments & Identification of Critical Hazards: the most efficient Post Disaster Debris Removal operation begins with knowledge of the most critical areas, and location/identification and type of the most critical debris hazards which facilitates scheduling prompt removal or securing the area until removal. DP&O’s TRKR™’s Damage Assessment module allows Homestead, the Debris Removal contractor and DP&O real time view in both the web and mobile based the mapped location with GPS, description and photo of debris damages and hazards. 43 Debris Estimate and Methodology: DP&O leverages our TRKR™ for rapid accurate debris damage assessments both using windshield surveys, with mapping debris zones and visually quantifying debris (vegetative, c/d white goods, leaner. hangers,) using the TRKR™ mobile app form with photos. Debris Estimating Army USACE: Additionally, we also plan ahead using USACE debris estimating model based on Residential household (population), Tree Canopy and Industrial density. Potential debris that could be generated and onsite damages to each of the MDC campus in the event of catastrophic Hurricane 4 or 5 which high winds could bring area disaster generated debris. Debris forecasting is crucial to determining the size of the response needed. In general, the following formula is used to estimate debris quantities: Q = H x (C) x (V) x (B) x (S) H (Households) = Population / 3 (3 persons per household) C (Category of Storm) Factor = (See Below) V (Vegetative Multiplier) Factor = (See Below) B (Commercial Density Multiplier) = (See Below) S (Precipitation Multiplier) = (See Below) Hurricane Category Value of “C” Factor 1 2 CY 2 8 CY 3 26 CY 4 50 CY 5 80 CY Vegetative Cover Value of “V” Multiplier Light 1.1 Medium 1.3 Heavy 1.5 Commercial Density Value of “B” Multiplier Light 1.0 44 Medium 1.2 Heavy 1.3 Precipitation Value of “S” Multiplier None to Light 1.0 Medium to Heavy 1.3 Residential Buildings City facilities the following formula and building blueprint dimensions will be used for estimating the quantity of debris from a demolished structures will be utilized in the event demolition of single-family residential buildings is required: L x W x S x 0.20 x VCM = cubic yards of debris (cy) 27 Where: L = Length of building in feet W = Width of building in feet S = Height of building expressed in stories 0.20 = Constant to account for the “air space” in the building 27 = Conversion factor from cubic feet to cubic yards VCM = Vegetative Cover Multiplier The VCM is a measure of the amount of debris within a subdivision or neighborhood. The descriptions and multipliers are described as: • Light (1.1 multiplier) includes new home developments where more ground is visible than trees. These areas will have sparse canopy cover. • Medium (1.3 multiplier) generally has a uniform pattern of open space and tree canopy cover. This is the most common description for vegetative cover. • Heavy (1.5 multiplier) is found in mature neighborhoods and woodlots where the ground or houses cannot be seen due to the tree canopy cover. The amount of personal property within an average flooded single-family home has been found to be 25-30 cy for homes without a basement and 45-50 cy for homes with a basement. Estimates of personal property volume assumes all residential properties without basements. Outbuildings In the event the City owned or outreach facilities that are a threat to the community require demolition, the following formula will be used to estimate the debris: L x W x H x 0.33 = cubic yards of debris 27 Where: L = length of building in feet W = width of building in feet H = height of building expressed in feet 0.33 and 27 are constants as noted in 2 above 2.3.4 Vegetation 45 Vegetation is the most difficult to estimate due to the random sizes and shapes of trees and shrubbery. Based on historical events, U.S. Army Corps of Engineers (USACE) has established a few rules of thumb in forecasting and estimating vegetative debris. • Treat debris piles as a cube, not a cone, when estimating • 15 trees, 8 inches in diameter = 40 cy (average) • One acre of debris, 3.33 yards high = 16,117 cy Volume – Weight Conversion Factors These factors to convert woody debris from cubic yards to tons are considered reasonable and were developed by USACE. Softwoods ..................................................... 6 cubic yards = 1 ton Hardwoods ..................................................... 4 cubic yards = 1 ton Mixed debris .................................................. 4 cubic yards = 1 ton C&D ............................................................... 2 cubic yards = 1 ton Several truckloads will be tested to verify these conversion factors in the field. Certified Trucks should be well loaded, contain woody debris typical of that being removed, and truck capacities should be verified. Certified Trucks will only be utilized for Disaster debris hauling and will be certified by the Debris Project Manager, and / or Debris Removal Contractor(s), Debris Monitoring Contractor. Tracking Documentation and Reimbursement: From Day 1 Documentation is critical. DP&O will utilize our TRKR™ Automated Debris Management System (ADMS) to auto generate e-tickets, prepare detail load ticket input, track quantities, locations with mapping for all debris operations. (ROW to DMS, ROW to Disposal, Leaner/Hanger/Stumps, and other debris hazards) including certifying all equipment used. In the event manual tickets are requested by the client, DP&O will also provide a data entry/data manager to load tickets to track and document the removal and management of all Eligible Debris. DP&O ensures that all load tickets meet the requirements of FEMA and other Federal or State reimbursement agencies. In the event the client or debris removal contractor request ticket copies we have portable printers stationed at the DMS site to print tickets. Additionally, any other type of manual ticket (Debris Removal, Disposal Voucher number) is logged via TRKR™ as an alternate ticket number and photocopied with the corresponding load ticket. All Disposal tickets are also maintained in TRKR™ with the corresponding load ticket. DP&O will provide client access user log ins to TRKR™ to view Debris Operations or documents at any time. Ongoing QAQC of Filed Data being collected: DP&O prides ourselves with flawless debris removal data and documentation and our QAQC team assigned to each client reviews daily the monitor debris data being collected to check for typos, photos clarity and or other data that needs to be corrected on the spot. 46 47 DATA MANAGEMENT AND DOCUMENTATION DP&O shall ensure all necessary documentation is provided as follows: 1. Ensure all eligible debris removal operations activities are documented and tracked specific to the requirements of any applicable federal, state or local agencies. 2. Documentation of the number of crews and types of equipment utilized, actual hours of operation and locations of work performed during the time and materials phase of operations. 3. Completion of truck certifications, equipment certifications and establishment of a Quality Assurance and Quality Control (QA/QC) program throughout the life of the project. 4. Load tickets documenting the eligible debris removal and/or disposal activities by the applicable federal, state or local program. 5. Documentation of eligible hazardous stump removal, hangers, leaners or tree removal which includes photographic records, GPS coordinates, street or other information as available and applicable. 6. Environmental authorizations and/or permits as applicable. 7. Daily electronic spreadsheet summaries of cubic yards/tons collected, specified by governing federal public assistance program. The daily summary shall be communicated to the Public Works Director or client rep. 8. Production in electronic format (scanned) and paper copies of all documentation for submittal to federal and/or state agencies. 9. Using TRKR ADMS will prepare mapping with GPS and color codes of each and all Debris removal locations, pending, in progress and completed. 10. Organize, maintain and provide to the City electronic copies of cost justification documentation in a satisfactory manner. All documentation and information related to the project shall be surrendered to the City upon completion of the project. 11. Ensure all eligible debris removal operations activities are documented and tracked specific to the FHWA-ER program, the FEMA PA program or other applicable Federal, state, or local agencies. Document Management System: The DP&O Team’s brings exceptional capabilities in document management that aligns with the reimbursement process for multiple funding agencies and is setup to make the closeout and auditing process seamless. DP&O understands integrating the required document control systems for closeout and audit early with the City to minimizing any funding de-obligations in the long-term. (More detail on this system is provided in the auditing section of this proposal). Development of proper document retention procedures and cross-training of the City’s staff will allow the City to respond and be audit ready for any State or Federal audits long after closeout is done. Applications/Participation in FEMA accelerated Pilot debris program/ Application and Documentation of Time Extensions: We anticipate the Cities participation in the FEMA accelerated Pilot debris program for debris removal. We are committed to efficient coordination and mobilization with the debris removal contractor to accommodate and maintain compliance per FEMA’s Accelerated Debris removal deadline dates. Emergency Work (Categories A& B) time limits are six months to COMPLETE work, with a possible six-month extension granted by the State upon written request and justification. Permanent work time limits are 18 months, with up to 30 months with possible extensions granted by the State. Our goal is to identify any extension requests as quickly as possible and submit those in writing to the State and FEMA to ensure they are processed BEFORE the time limit has expired. FEMA may deem certain projects ineligible if these time limit extensions are not approved per the PA Implementation Timeline. 48 Monitoring Approach/Procedures: DP&O has the capability to deploy debris monitors within 24 hours from notice-to-proceed. When additional debris monitoring personnel are needed to meet requirements of the contract, DP&O shall increase the number of debris monitors as needed. DEBRIS MONITORING OPERATIONS DP&O shall coordinate with the City to schedule debris removal monitoring and contractor operations. DP&O shall provide a Project Manager who shall be responsible for the overall project management and coordination of the debris monitoring services required to oversee the debris removal operations. The Project Manager shall be the point of contact to the City. The Project Manager shall assign Field Operations Manager(s) to oversee the debris removal contractor(s), monitors, and a Data Manager to provide supervision of the data entry operations and documentation process. The Project Manager’s duties include but are not limited to the following: A. DP&O Project Manager shall ensure enough trained debris monitors are available to monitor the “first push” (cut & toss) operations. B. DP&O Project Manager shall ensure a sufficient number of trained debris monitors are available to monitor all “first pass” and subsequent passes of debris removal and hauling activities. C. DP&O Project Manager shall provide tower/disposal site monitors to observe and record all debris loads entering the temporary debris management sites. D. DP&O Project Manager shall provide tower/disposal site monitors to observe and record all debris loads exiting the temporary debris management sites for final disposal. E. DP&O Project Manager shall provide data entry and document processing personnel if applicable. F. DP&O Project Manager shall conduct safety meetings with field staff, as necessary. G. DP&O Project Manager shall respond to and document issues regarding complaints, damages, accidents, or incidents involving DP&O or Contractor personnel and ensure that they are fully documented and reported. H. DP&O Project Manager shall coordinate daily briefings with the City and the debris removal contractor(s), daily status reports of work process and staffing. I. DP&O Project Manager shall ensure the documentation of environmental authorizations and/or permits for temporary debris management sites and final disposal. J. DP&O Project Manager shall review and reconcile debris removal contractor invoices submitted to the City. K. DP&O Project Manager shall prepare interim operations and status reports, and final report, as directed by the City. FIELD MONITORING DP&O shall provide trained staff in sufficient numbers to adequately monitor all operations supervised by Field Operations Managers. Duties of monitors shall include, but are not limited to, the following: A. Truck certification and documentation of all vehicles used in the debris removal activities. B. Quality assurance/quality control (QA/QC) of truck certification measurements throughout life of project. C. Provide monitoring services and documentation of all eligible debris removal activities on non-Federal Aid eligible roadways, As Directed by the City – First Push (Cut & Toss) and First Pass. D. Provide monitoring services and documentation of all eligible debris removal activities from second and subsequent passes on all roadways, As Directed by the City. E. Ensure that ineligible debris is not collected by the debris removal contractor, unless directed in writing by the City. 49 F. Disposal Site/Tower Monitors will observe and record the truck quantity estimates of inbound and outbound debris. G. Exit Site Monitors will observe that all outbound trucks are fully discharged of their load prior to exit of the temporary debris management site. H. Monitors will ensure that accurate, legible, and complete documentation is provided through load tickets, truck certifications, and/or other logs and reports, as required. I. Maintain photo documentation of the debris removal trucks and activities, specifically of the hazardous stump removal process, hangers, leaners, or tree removal and/or other special or unusual occurrences in the field. J. Document and report activities to the City which may require remediation, such as: fuel spills, hazardous materials collection locations, and other similar environmental concerns. K. Document and report to the City damages which occur on public or private property as a result of the debris removal operations. L. Document and report to the City any violations of Department of Environmental Protection’s (DEP) debris site conditions. M. If DEP debris site conditions are violated DP&O shall oversee tasks sufficient to satisfy the DEP performed by the debris removal contractor. DP&O’s Truck/ Equipment Certification: DP&O will establish a team of individuals who will inspect and certify vehicles for hauling storm related debris in accordance with FEMA guidelines and maintain both a manual and digital copy and TRKR™. Each certified truck will be issued a barcode that will facilitate easy truck identification for each monitor at collection site, DMS and or disposal site. The barcode ensures the complete tracking of each truck’s time and date and GPS location of load collection, time, and date at DMS site or Disposal site drop off and ensures all trucks are working in compliance with the state, federal and local regulations. Utilizing TRKR™ ensure that no vehicle will perform any debris removal unless certified before beginning work. A certification sheet with measurements, photos, and calculations documenting the capacity of the truck is kept for load rating and ticket auditing. TRKR™ maintain a list of all certified vehicles, all force equipment, including phots of each certified vehicle and flags any vehicles that are down. TRKR™ provides a checklist and ensure that each certified vehicles have all working safety features. Summary books will be kept at each DMS/disposal site for quality control. Certifications should also include a methodology to discourage collection contractors from modifying their vehicle after certification, such as identifying unique attributes to the vehicle like sideboards. Photographs of the vehicle and its driver shall be documented. Periodic spot checks and recertification of trucks that were potentially altered after initial certification shall be performed. Placards with barcoding identifying load measurements will be provided by the contractor. All Debris Removal equipment shall be certified and accounted for prior to any debris removal task. All debris load/ hauling vehicles will be measured and certified for cubic yard (CY) capacity prior to assignment for debris removal. DP&O will complete a certification of each vehicle using DP&O certification forms and documents to accurately record the cubic yard volume. 50 DP&O’s vehicle certifications form has the following information on Electronic TRKR™ form: Below is an example of DP&O’s TRKR™ADMS truck certification. 51 Truck No. 704489 Truck No. 704499 Tag No.: SFM409 Tag No.: SFM409 Type of Vehicle: Self-Loader Type of Vehicle: Self-Loader Certified Cubic Yards: 72 Certified Cubic Yards: 72 Designated Operator: Handy Man Designated Driver: Carlos Santana Date Certified: 10/22/2016 Date Certified: 11/03/2016 Unique Characteristics: Green Cab, Chassis, Truck Manufacturer, Driver Name Unique Characteristics: Red Cab, Chassis, Truck Manufacturer, Driver Name Certification Team: Randy Knowitall Certification Team: Ferrari Gonzales 52 DP&O Truck Certification forms and procedures comply with applicable guidelines (FEMA, etc.) as follows: • Length, width and depth, or height of the bed area. Any height extension also will be noted. Also, a notation will be made if the vehicle has or does not have a tailgate. • The “as measured” gross volume in cubic yards. • Reduction from the gross volume for such things as wheel wells, doghouses, etc. that reduce volume areas in cubic yards to obtain the Net Volume in cubic yards. This net volume will be placed on the placard along with a unique assigned truck/crew number and the name of the Debris Contractor (not subcontractor or owner). • Vehicle tag or registration number of the vehicle and state of issue. • Vehicle manufacturers make and Vehicle Identification Number (VIN). • Owner name. • Driver of the vehicle name (printed) and signature, driver’s license number and expiration date of the driver and state of issue. • A review of the vehicle insurance carried in the vehicle and that it matches the VIN. • DP&O employee performing the certification name (printed) and signature. • Date of certification. • Photos and BAR Code scanned. TRKR™ Truck Certification system has the capability to record truck and trailer certification data as verified above Truck certification information diagrams. TRKR™ per RFP Truck Certification requirements includes the following: • A means of electronically registering authorized debris Consultant vehicles and equipment • Link electronic registration to digital images • Identify mission and respective City • Generate unique ID’s for contractor vehicles and equipment • Utilize uniform measurements e.g., feet and inches • Capture vehicle volume • Utilize industry standard equations for all volume calculations • Capture drivers and certification team member unique identification number • A means to create encryption protected electronic driver removable media with unique Truck ID, digital photograph, truck and /or trailer measurements, vehicle volume, and other identifying data • Must depict image and other identifying data + • Must contain counter area for total cubic yards hauled • Must employ anti-tampering mechanism • Capability to recertify vehicles • Recertified vehicles must be recorded in an audit table • Certification data must be associated to authorized system user • Reject media which are not associated with current event and applicant • Capture vehicle audit records • Create a printed certification record • Administrative reporting capabilities 53 In addition to certifying the vehicle with forms, photographs shall be taken of each vehicle showing the vehicle number and type of vehicle. These photographs shall be attached with the certification. Original copies of these certifications, including photographs shall be retained by the Contractor on behalf of the City. Original certifications retained by the Contractor on behalf of the City shall be turned over to the City upon completion of the project. Additional copies shall be provided to the debris removal. DP&O’s documentation and truck certification process is FEMA approved. Each Certified truck & equipment will be given a “BAR CODE” to facilitate easy truck identification at load or DMs/Disposal site and for tracking each load time, status, and completion. Adhesive placards are affixed to each certified vehicle that provide name of Debris Contractor, the unique vehicle number such as “DT101,” etc. and the certified net volume in cubic yards. These placards are adhesive and cannot be removed and affixed to another vehicle. These placards are able to be photographed by the Debris Management Site Monitors/Tower Monitors as well as by the DP&O Automated Debris Management System (ADMS) when a barcode is added to the placard. Based on the storm generated debris amounts and the required crews/trucks, several truck certification teams should be assigned to eliminate lines of trucks causing traffic hazards and allow the Debris Removal Contractor to commence debris removal quickly and effectively. The majority of the vehicles presented to DP&O for certification will be certified and placard applied at the time of certification and the vehicle released for assignment at that time. DP&O has very little delay in its vehicle certification process as time is of the essence to begin debris removal. PREPAREDNESS, TRAINING, PLANNING, AND EXERCISES DP&O will provide the client staff department training to include the following but not limited to: A. Assist in disaster recovery plan development. B. Provide training, participate in exercises, review, and assist with debris plan updates, and visit with City staff to be assigned to debris management activities during the coming year. C. Provide training sessions for key City personnel participating in exercises, and liaison to City EOC during activations. D. Participate as liaison in City EOC during activation. E. Attend and participate in several planning and training meetings, including one annual exercise. The annual exercise shall not conclude until the City Contract Manager has deemed the debris management plan is actionable. F. Assist the City in preparing Federal and State reports and applications for reimbursement, including pre incident or event training agency/department employees. G. May be requested by the City to provide technical expertise and guidance to support the City during the emergency recovery effort including, but not limited to, preparedness, as well as assisting in emergency debris recovery planning efforts such as disaster recovery plan development, identification of adequate resources, training, exercises, and liaison to City Emergency Operations Center (EOC). H. Shall be responsible to build out a monitoring plan in conjunction with the management plan and overall City plan, with regards to debris. PROJECT DIRECTOR: Provides Direction and Strategy of all Project Tasks and additional client requests. Provides leadership direction, interface and communications with any Subject Matter Experts and Trouble shoots Site Operations / obstacles and FEMA PA Negotiations, Guides Project Management with all aspects of Project and Field Operations to ensure the best time and cost-effective strategies are implemented and support resources available. 54 PROJECT MANAGER: Provides Logistics to ensure the most time and cost-efficient procedures and processes are maintained. Monitor activities of the field staff to ensure ongoing compliance with applicable rules, regulations, policies, and guidelines of FEMA, FHWA, NCRS, and any other applicable federal, state, and local agencies. Ensure all costs are per FEMA Debris Management guidelines as well as the FEMA Public Assistance Program Guidelines; inform Client and Staff of any updates. Perform FEMA Contract Compliance and invoicing per contracts line items. Assess /Review changes in Debris Operations. Review daily progress reports; Prepare if needed any Reports for Manager and finance Director. PM performs Selection, hiring, training, and deploying data entry, administrative staff, and QA/QC reconciliation staff. DP&O is committed to hiring from the local talent pool on every contract. PM will prepare Operational Reports & Record Documentation. The DP&O Project Management team will prepare and submit operational reports to the Applicant representative(s) throughout the duration of the operation. Daily reports shall document activities and progress from the previous day. Project management and administrative responsibilities include but are not limited to: 1. Coordinate daily briefings with key operational staff, City staff and DRC(s) to review, formulate and update debris assessment and removal operations and strategies. Schedule, manage and conduct periodic meetings, including safety meetings with field staff and Contractors. Meetings shall be scheduled so that they shall not impede, hinder nor delay the DRC(s) or debris removal operations. 2. Provide a daily report of debris removal including Contractor total loads, cubic yards collected by debris type, a map of streets where debris has been collected, and other key operational statistics to the City. 3. Coordinate daily scheduling, dispatching and logistical operations of the field collection monitors. 4. Hire, train, deploy and supervise all Debris Collection Monitors and staff. 5. Conduct debris surveys and perform debris estimation by debris types as requested by the City. 6. Maintain accurate records of all debris collection vehicles, including the measurements of the inside of the useable bed space, photographs, license information, vehicle identification decal issuance and useable bed space photographs, license information, vehicle identification decal issuance and regular monitoring for vehicle modifications. 7. Track and coordinate responses to problems identified in the field, citizen complaints related to debris removal, including commercial and residential property damage claims. Contractor shall maintain, and make available to the City, a detailed accounting of customer complaints and resolutions. 8. Ensure timely acquisition and retention of documentation of environmental authorizations and or permits for debris management sites and final disposal. 9. Make all reasonable efforts to ensure that DMS have access control and security. Conduct end of the day duties and verify that all vehicles have left the DMS at the specified time established by the City. 10. Make all reasonable efforts to ensure the filed collection monitors are accurately recording the streets and locations where debris was collected. 11. Review and reconciliation of DRC invoices submitted to City. 12. Preparation and submission of interim operations and status reports and final report as directed by the City. 13. Compile records and assist the City with the preparation of required forms for reimbursement. 14. If requested by the City, provide call center operators to receive and process calls from customers with disaster debris collection concerns within the City. 55 OPERATIONS MANAGER: Oversight and supervision of field activity. Coordination of daily briefings, reporting of work progress, staff assignments and other key items requested by the Applicant. • TRKR™ ADMS Operations: QAQC web and mobile app interface of TRKR™ Debris Removal tickets and photos load ticket and data collection. • Scheduling monitoring resources and deployment timing. • Keeping Communication with City & Project Management personnel. • Making suggestions to improve the efficiency of collection and removal of debris. • Coordinating daily activities and future planning. • Remain in contact with debris management/dispatch center or supervisor. Resolving any issues obstacles, safety concerns and conflicts if any arise between contractor, and monitor team. • DP&O will be identifying, addressing, and troubleshooting any questions or problems that could impact work area safety and eligibility. • Compiling operational reports; and -Ensuring daily Debris Progress reports and mapping are provided to client and Debris removal contractor team; • Perform Site Inspections of Debris Removal operations and DMS sites. • Trouble shoot delays at landfill if any occur. Accurately measuring load hauling compartments and accurately computing volume Capacity in cubic yards; documenting and record measurements and computations SCHEDULER/EXPEDITORS: 1. Schedule work for all team members and Subcontractors on a daily basis. 2. Conduct inspections on a regular, predetermined and random basis. Make all reasonable efforts to ensure the appropriate frequency of oversight is performed for all work crews, vehicles and locations. 3. Set schedules for monitors each day and coordinate cleanup crew assignments. Survey and maintain list of areas with special needs, including but not limited to, hazardous stumps, tees, hangers/leaners and debris types. PROJECT COORDINATOR: 1. Conduct inspections on a regular, predetermined and random basis. Make all reasonable efforts to ensure the appropriate frequency of oversight is performed for all work crews, vehicles and locations. 2. Monitor the DRC(s) for compliance with their contract with the City and all City, federal, state, and local regulations, guidelines and operating policies. 3. Provide training to City staff in essential debris management and collection functions to ensure appropriate and responsive interface with DRC(s) local, state and federal agencies. 4. Develop forms, databases, etc. for tracking field activities, and submitting invoices for reimbursement. Such forms and invoices shall be approved by the City. 5. Prepare daily tracking reports to document debris removal, DMS operations and final debris disposal for audit purposes. Maintain a database of debris managed, costs incurred and reconcile debris removal contractor invoices. FIELD SUPERVISOR (SUPERVISING MONITORS): Assist in setting-up and manning the TDSRS. Help train the Site, Tower and Field Monitors and track their performance. Assist in assigning Field Monitors to contract haulers. Assist in assigning Field Monitors and contract haulers to collection grids. Assist in tracking the daily collection on a Citywide grid map. Assist in coordinating the daily collection operation in concert with the contract haulers Site Superintendent. Track the daily count of Field Monitors necessary to meet the contract hauler’s demands. Track the daily count of contract hauler’s trucks, trailers and loading equipment. Provide daily collection status reports to the Project Coordinator on request. Fill in as Site Monitor if needed. Record and inspect any property damage, public or private, that may 56 occur during the debris removal operation. Track and verify the satisfactory repair of any damage. DP&O will provide FEMA program-trained Lead supervising monitors to coordinate actions of fixed site and field debris monitors, and duties are as follows: • Verifying debris eligibility, including photographic documentation of hazardous trees (leaners and hangers) • Coordinate daily operations with Debris Management Contractors • Reviewing damage reports • Resolving complaints; and • Compiling all necessary reports DP&O FIELD DEBRIS MONITORS: Field Monitors will be trained to follow each contract hauler as debris is collected throughout the City. The Monitor must witness and certify by street address that the storm debris was collected from public roadways only. The Monitor must certify that the debris piles are not mixed (vegetation or construction & demolition debris) before loading. The Monitor is assigned to hauler(s) and given a certain grid in the City to collect either vegetation or C&D debris. The Monitor will ensure that all targeted debris is removed by the contract hauler during each pass before the contract hauler may move to a new area. The Monitor will record the time, location and sign the contract haulers load ticket before the load can be delivered to the collection site for processing. The Monitor is responsible for reporting any unsafe or unauthorized collection practices to the Site Monitors for corrective action. • Provide loading site (field) monitors to inspect and control debris collection utilizing manifest load tickets. • Provide field monitor personnel at designated areas to check and verify information on debris removal. • Utilize photographs and GPS coordinates of debris to verify the source and type of debris for reimbursement purposes. • Monitor truck collection activity. • Issue manifest load tickets at loading site for each load. • Check the area for safety considerations such as downed power lines, children playing in area, verifying that traffic control needs are met, and trucks and equipment are being operated safely. • Ensure Freon-containing appliances are sorted and ready for Freon removal on site or separate transport for Freon removal before final disposal. • Perform a pre-work inspection of areas to check debris piles to identify covered utility meters, transformers, fire hydrants, mailboxes, etc. to help prevent damage caused from loading equipment operations and to look for and document potential debris remedial issues. • In the process of debris removal, damages occur to utility components, driveways, road surfaces, private property, vehicles, etc., document the damage with photos, if possible, collecting information about owner, circumstances of the damage (who, what, when, where) and filing a report with authorities with jurisdiction. • Ensure the work area is clear of debris to the specified level before equipment moves to a new loading area. • Accurately measure load hauling compartments and accurately computing volume capacity in cubic yards document and record measurements and computations. • Properly monitor and record performance and productivity of debris removal crew. • Remain in constant contact with debris management/dispatch center or supervisor. • Ensure that loads are properly contained before leaving the loading area. • Ensure only eligible debris is collected for loading and hauling. • Ensure only debris from approved City-owned areas is loaded for removal. • Photographically documenting trees that are considered hazardous. • Verifying that all trucks leaving the site have been completely emptied; and • Performing other duties from time to time as directed by the Project Manager or designated City debris management personnel. 57 DMS/DISPOSAL SITES MONITORS: DP&O will provide trained monitors at DMS and disposal sites to call loads based on the amount of debris in each truck. It is imperative that these monitors make accurate calls to safeguard public funds. Monitors will also make sure that the trucks are empty as they leave the site. Furthermore, monitors will review the truck certification worksheets to make sure the trucks have not been modified to affect their capacity (shortened or removed sideboards, for example). Similar systems will be used to verify, track, and document hauling of reduced debris from DMS sites through final disposal, if applicable. DEBRIS MANAGEMENT SITE (DMS/TOWER) MONITORING: DP&O shall provide the following services related to the debris management site; • Be capable of conducting pre- and post-use environmental monitoring of the DMS locations to detect environmental contamination of the DMS, either present before use or after closeout of DMS operations, if requested by the City. • Ensure that DMS and field collection monitors are deployed and operational commensurate with the beginning of debris collection and the establishment of debris site(s). • Provide DMS monitors to observe debris unloading operations at the City’s designated DMS(s). A minimum of two DMS monitors are required per debris site. These staff members, in conjunction with the project management team and the debris contractor, shall coordinate the logistics of the DMS to assure efficient traffic flow and proper handling of load tickets. • Observe vehicles entering and exiting the DMS, and make reasonable efforts to ensure that vehicles are in compliance with their truck certifications (e.g., side boards in place, full tailgate, etc.) DMS monitors are expected to provide volume determination consistent with FEMA. • Conduct field quality inspections to check and verify information on debris removal and at DMS located throughout the City. Conduct other DMS monitoring tasks such as:  Coordinating with local, state, and federal agencies as needed for DMS on issues such as notification, obtaining permits, determining reimbursement, etc.  Providing preliminary assessment and documentation of DMS and assist in return of site to original conditions.  Providing personnel to observe the operation of DMS including monitoring incoming loads of debris, processing of debris and outgoing loads of processed debris.  Measure all City collection equipment and properly complete a truck certification form.  Conducting end of day activities, such as verifying completion of debris crew assignments, completing all record keeping, assuring that all vehicles have left DMS and locking down facilities. Debris Site Management Monitoring tasks include but not limited to: • Monitoring type of waste prior to entering debris management site; • Disposal Site / Tower Monitors will estimate the volume of loads on percentage basis of debris collection vehicles and update the Load Ticket with the required information documenting the load; • Ensuring safety and security of debris management site; • Document and report activities to the City which may require remediation, such as fuel spills, hazardous materials, and other similar environmental concerns; • Document and report to the City any violations of the Department of Environmental Protection’s (DEP) debris site conditions. If DEP debris site conditions are violated, the Contractor shall oversee tasks sufficiently to satisfy the remediation performed by the Debris Removal Contractor. • Monitors will ensure that accurate, legible, and complete documentation is provided through load tickets and other logs and reports, as required. • Certify completeness of all load tickets that enter into a disposal site; • Exit Site Monitors shall ensure all outbound trucks & trailers are fully discharged of load prior to exit. 58 CITIZEN DROP OFF SITE MONITORING: In the event the City decides to implement such a program, DP&O will set up, manage, and monitor debris drop- off sites where local residents may bring storm debris themselves. We will work with the Parks or Public Works Departments to identify suitable sites, set up segregated disposal areas for different types of debris and provide staff to perform the following: • Develop public announcements about site locations, hours, and disposal criteria; • Verify residency for each visitor and maintain a log; • Verify that only storm debris is disposed of at the site; • Track and record volumes and types of debris; • Ensure that recyclables are segregated; Ensure that any Household Hazardous Waste is handled and stored properly; and Monitor the hauling of debris to final disposal and issue load tickets. Operational Reports and Record Documentation: DP&O will prepare and submit operational reports throughout the duration of the debris removal operations. DP&O’s daily reports shall document the debris removal Each daily report submitted will contain the following minimum information: • Contractor Name • Contract Number • Reports and graphs to delineate production rates of crews and their equipment, progress by area and estimations of total quantities remaining, time to completion, and daily cumulative cubic yards of debris removed, processed, and hauled. This reporting is due no later than 10:00 a.m. the following business day or as requested. • GIS mapping data updates and digitized reports • All GIS layers required will be provided to the Contractor by the City Public Works Department, prior to an event or as soon as possible to ensure up to date files and consistency in field structure. All GIS Data must be in an ESRI ArcGIS Desktop ArcMap 10.3 format or higher version. • Data exports should be at least monthly and utilize Microsoft© Excel® or other formats acceptable to City. • Scanned documents should be at a minimum 300 dpi and in jpg, tiff, or Adobe© PDF® file format. DP&O will review and validate debris removal contractor(s) invoices prior to submission to the City for processing. PROJECT MAPPING: TRKR™ provides real time Mapping to document the debris removal progress. The final pass along each roadway will be mapped for the Owner’s information, and FEMA documentation. DP&O will assist the Owner in public communication and will document and relay any citizen complaints for action by the contractor or the Owner. Upon project award DP&O will download appropriate City zone maps which will define the correct boundaries to ensure all debris being removed falls within the preview of the City so reimbursement in its entirety can be obtained. 59 DP&O shall carefully document debris removal activities as well as hazardous trees and hazardous limbs using TRKR™ ADMS DP&O will work closely with the Owner to identify and approve removal of those critical debris hazards and DP&O will perform all documentation per strict FEMA requirements for Hazard Trees (Leaners) and Hazard Limbs (Hangers), to ensure that debris removal is eligible for federal funding. Hangers/Leaners: TRKR™ DP&O will validate that hazard limbs greater than 2 inches, and hazard trees measured including photos will be obtained for Leaners and hangers. The monitoring process to be used by DP&O for the City that includes both the ADMS and manual Load Ticket preparation if necessary. DP&O fully trains the field staff on the requirements associated with their position, the requirements of debris removal and the need for proper documentation in accordance with the DP&O monitor forms and tickets that comply with FEMA and FHWA requirements. DP&O’s TRKR™ ADMS System includes the following key features: TRKR™ allows the client and DP&O staff to review all debris operations real-time. auto populates ticket ledgers, has built in analytics for automated debris data reconciliation and continues to function maintaining data without internet downloading data when Monitor reaches internet signals. TRKR™ is user friendly, tracks Monitor location and prompts Monitors to perform functions including required photos and measurements. TRKR™ Has the following key features for easy Debris removal and monitor tracking, records assimilation, and database storage:  Weatherproof and shock resistant Handheld Unit (HHU): DP&O TRKR™ exists on the AT&T Android First Net responder cell phones.  Standalone power source  Integrated GPS capabilities  High Quality print paper and ink to sustain harsh environment and not deteriorate over time  Back-up equipment available for on-site rapid distribution if necessary  Capable of sharing database records with contractors, sub-contractors, the City, and others via the internet.  System is password protected, role-based access controls and has viewing, printing, and editing capabilities. Each user must have permissions  Each manager will have a unique ID code  HHU will extract information recorded  Retains a running total of quantity and type of debris hauled by each particular vehicle  Maintains all data and records per FEMA requirements.  Populates the FEMA Debris removal Project worksheet templates.  Collects data without internet connection.  Includes durable portable printers for printing of load tickets if necessary. 60 DP&O TRKR™ database shall also include all information on debris removal including, but not limited to: • load ticket, DMS & Disposal information (with Photos) • vehicle certification with photos and bar code data; trucks not operating/ down. • leaner, hanger, stump removal information • Ticket Data information with Photos. • Ticket status (in progress, completed, pending) Project Quality Control The Disaster Debris Project Manager and Director, hold the ultimate responsibility for quality control of the work performed by DP&O’s Project Team and all debris removal contractors. Their final review and approval of all work products is the last step in a series of checks and balances that ensures refinement and review of the work as it progresses. As with any project, effective QA/QC starts with identification of project roles upon initiation, which is a key element to our standard QA/QC program. Project Cost Control/Project Management At DP&O, cost control is a key facet of our success. We pride ourselves in our ability to complete projects within or below project budgets. We have a history of satisfied clients that have come to rely on our abilities to complete projects within an established budget. We can accomplish this by our established, computer-based, cost control system. All labor, other direct costs and subcontractor costs are input into the system via labor time sheets, expense reports and subcontractor invoices. Controlling costs begins with the initiation of each project at DP&O. At the beginning of a project, the Project Manager and Finance Director provides each member of the Project Team with an agreed upon number of hours within which each task is expected to be completed. Daily project meetings provide each Project Manager with the required feedback to anticipate whether the expected labor expenditures will meet the project requirements. Tracking and Controlling project issues is maintained and monitored using Recovery EOC TRKRs daily project cost tracking system which provides daily project cost summaries and graphs. Additionally Issues are tracked via supervisor notes and input as Tasks Pending, Completed or In progress. Debris Removal Progress and Costs Tracking: Throughout the Entire Debris Removal Operations to completion Homestead, Contractor and DP&O can see the Project costs to date, and Debris Progress per Debris Zones, and City wide, completed and In progress, including Debris quantities, Hazard Limbs and Trees removed totals and other Critical Debris Removal data. This ensures Integrity of the data being collected and allows each of our clients to observe the entire debris removal progress and costs as the project progresses through completion. 61 Tracking Documentation and Reimbursement DP&O will utilize our TRKR™ Automated Debris Management System (ADMS) to auto generate e-tickets, prepare detail load ticket input, check quantities, locations with mapping for all debris operations. (ROW to DMS, ROW to Disposal, Leaner/Hanger/Stumps, and other debris hazards) including certifying all equipment used. In the event manual tickets are requested by the client, DP&O will also provide a data entry/data manager to load tickets to track and document the removal and management of all Eligible Debris. DP&O ensures that all load tickets meet the requirements of FEMA and other Federal or State reimbursement agencies. In the event the client or debris removal contractor request ticket copies we have portable printers stationed at the DMS site to print tickets and or we can provide access to TRKR and or send daily tickets in pdf via email. Additionally, any other type of manual ticket (Debris Removal, Disposal Voucher number) is logged via TRKR™ as an alternate ticket number and photocopied with the corresponding load ticket. All Disposal tickets are also maintained in TRKR™ with the corresponding load ticket. DP&O will provide client access user log ins to TRKR™ to view Debris Operations or documents at any time. Database Reporting: DP&O shall be responsible for collecting, auditing for completeness and accuracy, tabulating and organizing all debris removal, Final Haul out and and disposal data into required formats, which will follow all requirements of FEMA, FHWA, and all other applicable federal, state, and local agencies. DP&O utilizes our TRKR™ ADMS (Automated Debris Management System) to collect all debris removal data, tickets and document debris operations and is discussed below. 62 REPORTING/PROJECT COMMUNICATION: DP&O will provide the following communication procedures to be employed throughout the contract term to maintain clear lines of communications with the city Project Manager and City Staff: daily status reports, unless otherwise specified, of the debris removal operations, preparation of interim reports (as directed by the City), as well as a final report of the debris removal operations. A. The daily status report shall include at a minimum: the daily cubic yards/tons collected by material and by program (FHWA-ER First Pass, First Pass on non-Federal Aid roadways, second and subsequent passes on all roadways), cumulative totals in cubic yards/tons by debris type, number of debris removal crews and equipment operating, number of debris monitors in field, cubic yards/ton by debris type hauled to final disposal and location of final disposal, and total cubic yard/tons hauled to recycling or salvage facilities. B. A Weekly interim status report and final report covering the history of the operations, temporary debris sites used, site closure, any environmental reports and final disposal, recycling if any. The report may include Lessons Learned in operations and recommendations for future debris activities. A copy of the weekly daily Debris Progress is as follows: Recovery EOC & TRKR ADMS functions, features and benefits are as follows: 63 - 64 PHASE II - Long Term Recovery The DP&O Team’s approach to the long-term recovery process is further described under the “Approach to the RFP Scope of Work” provided below. However, key aspects to the DP&O Teams’ approach to the Long-Term are as follows: DP&O’S LIFE CYCLE APPROACH TO FUNDING: Ensures Maximum Funding Opportunities for the City. Implementation of Lessons Learned Through the approach section the DP&O Team will demonstrate our lessons learned from past events that should benefit the City. Periodic Adjustment of Resources As the recovery proceeds, needs may shift from grant management to procurement to construction oversight and engineering estimates review. DP&O will adjust the staff mix as necessary during all phases of recovery. Database Reporting DP&O will utilize our Disaster Claims Management System platform to maintain all Disaster Recovery costs, PW submittals, and Track Funds. DCMS will prevent duplication of data entry and facilitate long term storage of volumes of disaster documents in audit proof format. Once the Scope of Work and Cost Estimate is complete, supporting back-up documentation will be attached. These may include procurement policies, contracts, bid tabulations, invoices, purchase orders, proof of payments, pay policies, payroll registers, Force Account daily activity logs, equipment logs, and emergency call logs, damage assessment validations, blueprints, etc. These PW support documents will be part of an applicant's grant application as required by federal regulation and are to be maintained in the document management system for possible future audit. The PW final project and cost estimate with supporting documents would then be submitted to FEMA PA Portal and DP&O will answer all Portal “EEI” Questions promptly for Prompt document submittal entry for JFO review and submittal to CRC and EMMIE for obligation. 65 FEMA Public Assistance Advisory Services The FEMA process is very detailed with many deadlines which we are experienced with and also submitting time extensions when needed for our clients. Below is a diagram of the FEMA process which is very detailed and can cause an applicant delays in reimbursement if time deadlines are not strictly adhered to for projects identification and documents review. We stay focused on the critical deadlines and ensure submittal of audit ready documents complying with the FEMA “Verify as you Go” (VAYGO) review process. We are experienced with the FEMA process and the new FEMA PA Portal and internal complexity of reviews, Portal deficiencies and document entry issues of the FEMA PA Portal and we are ready to represent the City to expedite a smooth transition throughout disaster recovery PW submittals, costs tracking, PW review, and funds obligation. Debris Records Reconciliation: Category A – Proper documentation of Debris Removal cost and data is critical to maximizing FEMA reimbursement. All monitoring data collected in the field and documented will be reconciled with the debris removal contractor invoices to ensure FEMA Compliance for accuracy of debris quantities, locations, dates, GPS coordinates. The following debris removal records will be reconciled for accuracy and FEMA compliance. DP&O plans to use our TRKR™ ADMS System, however there are instances where the client request manual tickets as well. Where DP&O will be prepared to handle both cases. Debris removal contractors and monitors invoices will be reconciled for the following items and with associated daily logs and invoices for services per contract billing rates and terms. Discrepancies or issues will be documented and issued to the designated City representative for Debris Contractor invoice corrections. • Leaners, hangers, and stumps, - reconciled with Debris removal invoices, per contract cost items and per monitor logs data. We will validate leaners, hangers, and stumps compliance for FEMA documentation 66 including photographs, GPS locations, quantities, and stump measurements. • Debris Removal Load/haul ticket ledgers— We will obtain and review daily Debris load/ haul ticket ledgers and ensure they have been reconciled for duplicate and or missing load/ haul tickets. Reconciliation identifies any discrepancies between load/haul cubic yards and actual debris quantities, and debris removal invoices will be reported to the City for debris removal invoices corrections. Additionally, ticket ledgers will be spot checked for truck certification haul Capacity (cubic yards). • Load haul tickets will also be validated and spot checks for accuracy per ticket ledgers. • TDSRS Final Haul out to permitted disposal facility-final haul out ticket ledgers will be reviewed and reconciliation with actual disposal facility ticket ledgers to identify any discrepancies between debris quantities hauled and disposed. Spot checks on final haul out tickets and disposal tickets will be performed for accuracy and per FEMA compliance. • Additional Debris Removal documents to be reviewed and validated include the following: ➢ Truck Certifications and Truck Certification logs; ➢ Maps and or streets of Emergency Roads clearing; ➢ Debris Removal Progress maps and priorities per the City’s Debris Management Plan; ➢ Photos and GPS locations; ➢ TDSR permit ➢ Baseline report and TDSR closure report. • All reconciled and final Debris removal and monitor documents will be filed manually and electronically and submitted with FEMA Category A FEMA Project Worksheet per Debris Pilot Program requirements. PHASE – III Project Closeout The DP&O Team firmly understands that successful project closeout starts the first day of disaster recovery. A focus on proper documentation procedures, pre-auditing, and proper procurement procedures at the onset of the recovery assures a smooth project closeout phase. Attention to Closeout on Day One. Our approach will focus on closeout and auditing requirements from the first day on the job. Development of proper document retention procedures and cross-training of the City staff will allow the City to respond to any audits long after closeout is done To enhance the closeout process, we focus on the following key aspects to provide an effective closeout procedure: • Stress on Quick Closeout of Projects. Many PWs particularly involving Category A and B activities can often be moved to closeout quickly. We recommend all projects be moved to closeout as expeditiously as possible. Developing the closeout files is most effective when everyone’s memory is fresh, and staff involved in the activities are still accessible. • Client Staff Involvement/Cross Training. We understand that you may want or need to end support activities prior to the extended closeout process that sometimes can occur at the FEMA level. Thus, integrating the City staff into the long-term recovery and closeout phase will be essential to DP&O. FEMA Submittal. Final project and cost estimate with supporting documents would then be submitted to FEMA PA Portal and DP&O will answer all Portal “EEI” Questions promptly for Prompt document submittal entry for JFO review and submittal to CRC and EMMIE for obligation. 67 To ensure that processing of federal funding is acquired as quickly as possible by verifying the following information and its accuracy responsibilities: • Review/reconciliation of debris Contractor invoices and payment recommendation letter • Monitoring and Collection information (reports, logs, etc.) • Project Status Reports • Completed Load tickets • Photographs of Debris Collections • Tipping Fee Receipts • Contractor invoices • Review of debris Contractor equipment hours of operation • Vehicle certifications • Start and end dates and progress mapping of the first debris removal pass and all subsequent passes • Daily logs and TRKR™ Detail mapping to support Emergency Road Clearing services. Stress on Quick Closeout of Projects. Many PWs particularly involving Category A and B activities can often be moved to closeout quickly. We recommend all projects be moved to closeout as expeditiously as possible. Developing the closeout files is most effective when everyone’s memory is clear, and staff involved in the activities are still accessible. Client Staff Involvement/Cross Training. We understand that the City may want or need to end support activities prior to the extended closeout process that sometimes can occur at the FEMA level. Thus, integrating the City staff into the long-term recovery and closeout phase will be essential to DP&O. All client disaster Data is Stored in DP&O’s Disaster Claims Management System for long term document storage and to facilitate project close out and future audits. For all DP&O clients we maintain a PW template excel summary per each Final PW with support tabs for Contractor Summary, Force labor, Staff inventory, Force Equipment, Equipment Inventory and Materials if used. The PW Summary sheet for each project provides quantities, costs, for Contractors, Force labor, Equipment, and Materials and line items for FEMA and State Share. DP&O maintains a tracking system that documents the Date of PW FEMA PA Portal applicant submittal, and FEMA acceptance. The PW is then tracked through CRC approval to FEMA EMMIE obligation. Each PW per FEMA Category is maintained both electronically, and manually in audit proof format to facilitate a quick project close out and or audit. All projects’ financial supporting documents are 100% accurate and audit ready. Funding Support DP&O shall be prepared to submit FHWA reimbursement claim as needed. DP&O shall be prepared to assist tracking progress of project worksheets and provide quick response to any issue that could slow funding. DP&O shall assist client in finding additional funding sources related to mitigation. The Team will ensure that all management, and administration of disaster recovery projects, and associated disaster reimbursement costs claims, and documents comply with FEMA’s most recent Program Policy guide, 2CFR200 for procurement and contracting, and OMB Cost Circulars A-133 Audits and Office of Inspector audit tips. In addition, all state and federal environmental policies for permitting and reporting will be adhered to. 68 PROPOSED DELIVERY SCHEDULE DP&O’s Monitoring Delivery Schedule Chart in weeks is Presented in the below diagram. Task Deliverables/Milestone Pre-Event (Preparedness and Mobilization Strategy) 96 Hours before disaster Pre-Event Meeting Plan of Action – Post Even Debris removal contractor meeting • Contact the City and initiate a communication schedule • Review the City debris plan and prepare assets for activation. • Verify SWA TDRS Permit, Site status, Activation • Discuss deploying project manager of the City. • Maps Review and Priority Routes (Construction) • Run initial models to estimate impact and resource needs (Travel Logistics). • Communications Capability (Satellite) • Contact pre-screened the City debris monitoring workforce H-72 Mobilize Key Staff per Notice to Proceed ADMS equipment, monitor forms, all Debris Supervisors and Monitoring staff notification and check in. • Verify and update staff and quantities mobilization. H-48 Monitor storm track and continue preparations • Continue communications with the City staff • Confirm staging location to mobilize resources • Prepare project assets and begin base camp logistics coordination (Personal Protective Equipment) H-24 Client department coordination, management staff and monitors prep for mobilization Debris removal contractor coordination • Certify emergency road clearance equipment (in coordination with the debris removal contractor) • Coordinate documentation of emergency push activities. Week 1 Post Event Response & Mobilization H+12 Hrs. (12 Hours post disaster) Within 12 Hours of Notice to Proceed (NTP) • Mobilize DP&O Project Manager and other key staff H+24 Hrs. Commence work per the City work orders Mobilize to Field Operations Center (FOC) Debris Monitor Supervisors, Monitors and ADMS equipment for Emergency Road Clearing • Begin 70-hour emergency push and restore critical roadway passage. • Begin post 70 hr. emergency road clearing per the City DMP. • Document time and materials • Coordinate with EMC staff to conduct preliminary damage assessments if requested • Begin mobilizing DP&O pretrained local monitors • Initiate debris management site (DMS) opening H+48 Hrs. Emergency Road Clearing/Damage Assessment • Continue emergency push • Continue preliminary damage assessment • Develop debris cost estimate for the City. H+72 Hrs. Disaster Debris Vehicle/Equipment Certification DMS Site Monitor Mobilization Preparation • Certify disaster debris vehicles/equipment • Verify DMS Site permits and operations. • Verify disposal site availability and possible delays • DMS towers and establish site flow if required due to deficiency • Conduct training/safety sessions for monitors 69 • Open public drop-off sites if requested Begin Debris Collection Monitoring Per work orders • Assign monitors to load haul crews, leaner and hanger removal crews. • Assign monitors to DMS locations • Assign supervisors to monitors per debris zones • Meetings with all stakeholders as requested. • Implement QAQC of leaner hanger photos and ticket processing • Initiate daily ticket reconciliation with debris removal contractor Week 2 to Week 16 PHASE II Recovery )Debris Hazard Removal, Debris Management) Week 2+ through project completion (120 days) ROW Debris Collection Monitoring per work orders obtained from FOC • Continue ROW debris collection • Issue daily reports/GIS maps • Hold daily meetings with the City and debris removal contractors as required • Provide citizens/ community debris management hotline (if requested) • Determine which special projects are required (hazardous trees, waterway debris removal, private property debris removal, etc.) and prepare eligibility request • Implement QAQC of leaner hanger photos and ticket processing • Daily ticket reconciliation with debris removal contractor (ROW to DMS, DMS to Disposal; Leaner, Hangers and Stumps) Week 2+ through project completion (120 days) Documentation Management Long Term Recovery FEMA project submittal, PW review and tracking Project obligation, closeout, state audit • Daily ADMS Debris Removal Progress reports, monitors daily log, and debris progress mapping • Daily Reporting of debris removal and monitoring contract work • Compilation of disaster of FEMA Disaster project submittals by debris removal task with FEMA required back documentation • Disaster project FEMA PA Portal submittals • Respond to FEMA/FDEM RFI’s, Track RFI replies • Coordinate FDEM state audit and project closeout • Request for reimbursement submittals 70 TAB #9: REQUIRED FORMS Attached, please find the required forms per RFP including the cost proposal form. RFP # 23-04-02 Page 36 CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net DD ELIVER TO: City of Sunny Isles Beach City Clerk 18070 Collins Avenue Sunny Isles Beach, FL 33160 REQUEST FOR PROPOSAL SECTION 6 BID SUBMITTAL FORMS OPENING: Tuesday, May 16, 2023 11:00 AM PLEASE QUOTE PRICES, LESS TAXES, FOR THE CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: City of Sunny Isles Beach Date Issued: 04/24/2023 This Bid Submittal Consists of Pages 40+ Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. RFP 23-04-02 Disaster Debris Monitoring Services & Financial Recovery Assistance Procurement Agent: Firm Name: Genesis Cuevas _________________________________________ RETURN ONE USB, ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS FAILURE TO SIGN PAGE 37 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON- RESPONSIVE Disaster Program & Operations, Inc. RFP # 23-04-02 Page 37 CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated PART II: NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: AUTHORIZED SIGNATURE: DATE: TITLE OF OFFICER: _________________________________ Disaster Program & Operations, Inc. : rogram & Operations, Inc. gp, 5/1/2023 President X RFP # 23-04-02 Page 38 CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net BID SUBMITTAL FORM Bid Title: Disaster Debris Monitoring Services & Financial Recovery Assistance The undersigned Consultant proposes and agree, if this Bid is accepted, to enter into an agreement with The City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. The Consultants accept all of the terms and conditions of the Advertisement and Instructions to Consultants, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Consultants agrees to sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the date of the City’s Notice of Award. In submitting this Bid, the Consultant represents, as more fully set forth in the Agreement, that: ƒThe Consultant has familiarized himself/herself with the nature and extent of the Contract Documents, Work, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. ƒThe Consultant has studied carefully all specifications and requirements. ƒThe Consultant has given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Consultant. ƒThis Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Consultant has not directly or indirectly induced or solicited any other Consultants to submit a false or sham Bid; the Consultant has not solicited or induced any person, firm or corporation to refrain from Bidding; and Consultant has not sought by collusion to obtain for itself any advantage over any other Consultants or over the City. The City and the successful Consultant will establish completion times for each individual Work Item and the successful Consultant agrees that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and/or Notice to Proceed. Firm Name: _____________________________________________________________________________ Street Address: _____________________________________________________________________________ Mailing Address (if different): _____________________________________________________________________________ Disaster Program & Operations, Inc. 404 W Palm Dr #100 Florida City FL 33034 830-13 A1A North #674 Ponte Vedra Beach, FL 32082 RFP # 23-04-02 Page 39 CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net Telephone No. _______________________________Fax No. _________________________ Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__ *BB yy signin gg thi ss documen tt th ee Propose rr agree ss t oo al ll Term ss && Condition Signature: __________________________________________________________________ (Signature of authorized agent) Print Name: _________________________ Title: _________________________________________ THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF CONSULTANT TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE CONSULTANT TO THE TERMS OF ITS OFFER. 561-436-3383 gbenigni@dpando.com 4 7 3 9 3 6 1 8 1 Signature: ______________________ (Signature of authorized ag Gabrielle Benigni President RFP # 23-04-02 Page 40 CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net Section 7 QUALIFICATION STATEMENT Check one: Submitted By: Corporation Name: Partnership Address: Individual City, State, Zip Other Telephone No. Fax No. 1.Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this Proposal. Please attach certificate of competency and/or state registration. 2.Have you ever failed to complete any work awarded to you? If so, state when, where and why: 3.State the name of the individual who will have personal supervision of the work: 5. References for which your firm has provided or has an active contract for Disaster Debris Monitoring Services within the past five (5) years: Agency Name: Contact Name: Phone No.: Email: Contract Term date: Agency Name: Contact Name: Phone No.: Email: Disaster Program & Operations, Inc. Gabrielle Benigni 830-13 A1A North #674 Ponte Vedra Beach, FL 32082 561-436-3383 N/A Gabrielle Benigni DP&O IS FEDERAL GSA MINORITY, WOSB (Woman Owned Small Business) and minority certified with the State of Florida, Federal Department of Transportation (FDOT) for Disaster Recovery, Environmental Services, IT and Demolition Services. DP&O, Inc. is a Florida Subchapter S Corporation registered with Federal FEIN # 47-3936181, Federal Cage Code: 82LX4, and DUNS Number 88882339. City of Florida City 786-304-8230 proj-mngr@floridacityfl.gov Eugene LEon Seminole County Public Schools Melissa Signleton 407-221-9130 melissa_signelton@scps.k12.fl.us Sept 2013 - Current RFP # 23-04-02 Page 41 CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net Contract Term date: Agency Name: Contact Name: Phone No.: Email: Contract Term date: 6.State the name of independent debris removal contractors that your firm has successfully monitored debris hauling with in the past: 7.Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms. If subcontracts are to be let, which affirmative steps, according to §200.321 will you take to meet the steps in paragraphs (b)(1) through (5) of this section. N/A Sept 2022 - Current City of Homestead Steve Taylor305-283-9241 staylor@cityofhomested.com December 2018 - Current LGS, SDR, DRC, TFR, CTC RFP # 23-04-02 Page 43 CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net ATTACHMENT A – PRICE PROPOSAL Consultant shall complete all sections of the following price sheet. The hourly rate must include all costs associated with the performance of the contract as a result of this RFP. The pricing below must include overhead and profits, lodging, meals, transportation, rentals, safety gear, telephone, cameras, GPS devices and all other materials, items and miscellaneous expenses. Proposers may offer other required positions as necessary with the written approval of the City’s Project Manager. ITEM # POSITIONS HOURLY RATE 1.Project Manager $ 2.Field Supervisor $ 3.Field Monitor $ 4.TDMS Monitor /Tower Monitor $ 5.Debris Site Security $ 6.GIS Specialist $ 7. Billing Invoice (Load Ticket Data Entry) $ 8.Data Manager $ 9.FEMA Reimbursement Manager $ 10.OTHER POSITION: STATE HERE: $ 11.OTHER POSITION: STATE HERE: $ 1.12 Aerial Photo Package (5 Photos per Flight, different locations) $ 1.13 Photograph Copies (Duplicate of Original Approved Photo) $ 1.14 Additional Photographs (per photo, same flight, same location, different view) $ 1.15 Additional location (one photo, same flight, different location) $ Authorized Signatory: _______________________________________________ Executed by: ______________________________________________________ on) _______________________ Gabrielle Benigni/President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FEDERAL PROVISION RELATED TO GRANT FUNDS THAT MAY BE USED TO FUND THE SERVICES AND GOODS UNDER THIS SOLICATION This solicitation is or may become fully or partially Federally Grant funded. To the extent applicable, in accordance with Federal law, proposers shall comply with the clauses as enumerated below. Proposer shall adhere to any and all other applicable Federal Laws. Including, but not limited to, those set forth below, as well as those listed below, which are incorporated herein by reference: a. 2 CFR. 25.110 b. 2 CFR Part 170 (including Appendix A), 180, 200 (including Appendixes), and 3000 c. Executive Orders 12549 and 12689 d. 41 CFR s. 60-1(a) and (d) e. Consolidated Appropriations Act, 2021, Public Law 116-260 related to salary limitations These cited regulations are hereby incorporated and made part of this Solicitation as if fully set forth herein. As stated above, this list is not all inclusive, any other requirement of law applicable in accordance with the Federal, State or grant requirements are also applicable and hereby incorporated into this Solicitation. If Proposer cannot adhere to or objects to any of the applicable federal requirements, Proposers proposal may be deemed by the City as unresponsive. The provisions in this exhibit are supplemental and in addition to all other provisions within the Procurement. In the event of any conflict between the terms and conditions of this Attachment and the terms and conditions of the remainder of the Procurement, the conflicting terms and conditions of this Exhibit shall prevail. However, in the event of any conflict between the terms and conditions of this Exhibit and the terms and conditions of any federal grant funding document provided specific to the funds being used to contract services or goods under this Procurement the conflicting terms and conditions of that document shall prevail. Drug Free Workplace Requirements (Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), 2 CFR § 182): To the extent applicable, proposer must comply with Federal Drug Free workplace requirements as Drug Free Workplace Act of 1988. Conflict of Interest (2 CFR § 200.112): The proposer must disclose in writing any potential conflict of interest to the City or pass-through entity in accordance with applicable Federal, County and/or City policies. Mandatory Disclosures (31 U.S.C. §§ 3799 – 3733): Proposer acknowledges that 31 U.S.C. Chapter 38 (Administrative Remedies for False Claims and Statements) applies to the Proposer’s actions pertaining to this solicitation. The Proposer must disclose in writing all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Utilization of Minority and Women Firms (M/WBE) (2 CFR § 200.321): The Proposer must take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible, in accordance with 2CFR 200.321. If 2 subcontracts are to be let, prime proposer will require compliance by all sub-contractors. Prior to contract award, the proposer shall document efforts to utilize M/WBE firms including what firms were solicited as suppliers and/or subcontractors as applicable and submit this information with their bid submittal. Information regarding certified M/WBE firms can be obtained from: Florida Department of Management Services (Office of Supplier Diversity) Florida Department of Transportation Minority Business Development Center in most large cities and Local Government M/DBE programs in many large counties and cities Equal Employment Opportunity (As per 2 CFR Part 200, Appendix II(C); 41 CFR § 61-1.4; 41 CFR § 61-4.3; Executive Order 11246 as amended by Executive Order 11375): During the performance of this Contract, the proposer agrees as follows: (1) The Proposer will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Proposer will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identify, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Proposer agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause; (2) The Proposer will, in all solicitations or advertisements for employees placed by or on behalf of the Proposer, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin; (3) The Proposer will send to each labor union or representative of workers with which it has a collective bargaining Contract or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Proposer’s commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment; (4) The Proposer will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor; (5) The Proposer will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.; (6) In the event of the Proposer’s noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Proposer may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.; (7) Proposer will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Proposer will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for 3 noncompliance: Provided, however, that in the event a Proposer becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the Proposer may request the United States to enter into such litigation to protect the interests of the United States. NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY (EXECUTIVE ORDER 11246). SEE EXHIBIT H TO THE ITB FOR THE COMPLETE NOTICE Davis-Bacon Act (40 U.S.C. §§ 3141-3144 and 3146-3148, as supplemented by 29 CFR Part 5): If applicable to this solicitation, the proposer agrees to comply with all provisions of the Davis Bacon Act as amended (40 U.S.C. 3141-3148). Proposers are required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. If the grant award contains Davis Bacon provisions, the City will place a copy of the current prevailing wage determination issued by the Department of Labor in the solicitation document. The decision to award a contract shall be conditioned upon the acceptance of the wage determination. Copeland Anti Kick Back Act (40 U.S.C. § 3145 as supplemented by 29 CFR Part 3): If applicable to this Solicitation, proposer shall comply with all the requirements of 18 U.S.C. § 874, 40 U.S.C. § 3145, 29 CFR Part 3 which are incorporated by reference to this solicitation. Proposers are prohibited from inducing by any means any person employed in the construction, completion or repair of public work to give up any part of the compensation to which he or she is otherwise entitled. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701–3708 as supplemented by 29 CFR Part 5): All contracts awarded in excess of $100,000 that involve the employment of mechanics or laborers must be in compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. Clean Air Act (42 U.S.C. 7401–7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251–1387, as amended): Proposer agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401–7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251–1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Debarment and Suspension (2 CFR part 180, Executive Orders 12549 and 12689): Proposer certifies that it and its principals, if applicable, are not presently debarred or suspended by any 4 Federal department or agency from participating in this transaction. Proposer now agrees to verify, to the extent applicable that for each lower tier subcontractor that exceeds $25,000 as a “covered transaction” under the Services to be provided is not presently disbarred or otherwise disqualified from participating in the federally assisted services. The proposer agrees to accomplish this verification by: (1) Checking the System for Award Management at website: http://www.sam.gov; (2) Collecting a certification statement similar to the Certification of Offeror /Bidder Regarding Debarment, herein; (3) Inserting a clause or condition in the covered transaction with the lower tier contract. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352): Proposer must file the required certification, attached to the procurement. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. The contractor shall certify compliance. Rights to Inventions Made Under a Contract or Agreement (37 CFR Part 401): Please contact the City for further information related to the applicable standard patent rights clauses. Procurement of Recovered Materials (2 CRF 200.323 and 40 CFR Part 247): Proposer must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Access to Records and Reports: Proposer will make available to the City’s granting agency, the granting agency’s Office of Inspector General, the Government Accountability Office, the Comptroller General of the United States, State of Florida, the City, or any of their duly authorized representatives any books, documents, papers or other records, including electronic records, of the contractor that are pertinent to the City’s grant award, in order to make audits, investigations, examinations, excerpts, transcripts, and copies of such documents. The right also includes timely and reasonable access to the contractor’s personnel during normal business hours for the purpose of interview and discussion related to such documents. This right of access shall continue as long as records are retained. Record Retention (2 CFR § 200.33): Proposer will retain of all required records pertinent to this contract for a period of three years, beginning on a date as described in 2 C.F.R. §200.333 and retained in compliance with 2 C.F.R. §200.333. 5 Federal Changes: Proposer shall comply with all applicable Federal agency regulations, policies, procedures and directives, including without limitation those listed directly or by reference, as they may be amended or promulgated from time to time during the term of any awarded contract. Termination for Default (Breach or Cause): If Contractor does not deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services, the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to comply with any other provisions of the contract, the City may terminate the contract for default. Termination shall be effected by serving a notice of termination on the contractor setting forth the manner in which the Contractor is in default. The contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract. Termination for Convenience: Any Awarded Contract may be terminated by the City in whole or in part at any time, upon ten (10) days written notice. If the Contract is terminated before performance is completed, the Contractor shall be paid only for that work satisfactorily performed for which costs can be substantiated. Safeguarding Personal Identifiable Information (2 CFR § 200.82): Proposers will take reasonable measures to safeguard protected personally identifiable information and other information designated as sensitive by the awarding agency or is considered sensitive consistent with applicable Federal, state and/or local laws regarding privacy and obligations of confidentiality. Prohibition On Utilization Of Cost Plus A Percentage Of Cost Contracts (2 CFR Part 200): The City will not award contracts containing Federal funding on a cost-plus percentage of cost basis. Energy Policy and Conservation Act (43 U.S.C. § 6201 and 2 CFR Part 200 Appendix II (H): Proposer shall comply with mandatory standards and policies relating to energy efficiency, stating in the state energy conservation plan issued in compliance with the Energy Policy and Conservation act. (Pub. L. 94-163, 89 Stat. 871) [53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995]. Proposer will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits Proposer from (1) engaging in severe forms of trafficking in persons during the period of time that the resulting contract is in effect; (2) procuring a commercial sex act during the period of time that the resulting contract is in effect; or (3) using forced labor in the performance of the contracted services under a resulting contract. A resulting contract may be unilaterally terminated immediately by the City for Consultant’s violating this provision, without penalty. Domestic Preference For Procurements (2 CFR § 200.322): As appropriate and to the extent consistent with law, to the greatest extent practicable when using federal funds for the services provided in a resulting contract, shall provide a preference for the purchase, acquisition, or use of goods and products or materials produced in the United States. Buy America (Build America, Buy America Act (Public Law 117-58, 29 U.S.C. § 50101. Executive Order 14005): All iron, steel, manufactured products and construction materials used under a 6 federally grant funded project must be produced in the United States. Additional requirements may apply depending on the Federal Granting Agency provisions, please check with the City for further details. Proposers shall be required to submit a completed Buy America Certificate with this procurement, an incomplete certificate may deem the proposers submittal non-responsive. Prohibition On Certain Telecommunications And Video Surveillance Services Or Equipment (2 CFR § 200.216): Proposer and any subcontractors are prohibited to obligate or spend grant funds to: (1) procure or obtain, (2) extend or renew a contract to procure or obtain; or (3) enter into a contract to procure or obtain equipment, services, or systems that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Pub. L. 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). i. For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). ii. Telecommunications or video surveillance services provided by such entities or using such equipment. iii. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise, connected to the government of a covered foreign country. Enhanced Whistleblower Protections (41 U.S.C. § 4712): An employee of Proposer and/or its subcontractors may not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or body described in 42 U.S.C. § 4712(a)(2) information that the employee reasonably believes is evidence of gross mismanagement of a Federal contract or grant, a gross waste of Federal funds, an abuse of authority relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant. Federal Funding Accountability and Transparency Act (FFATA) (2 CFR § 200.300; 2 CFR Part 170): In accordance with FFATA, the Proposer shall, upon request, provide the City the names and total compensation of the five most highly compensated officers of the entity, if the entity in the preceding fiscal year received 80 percent or more of its annual gross revenues in federal awards, received $25,000,000 or more in annual gross revenues from federal awards, and if the public does not have access to information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 or section 6104 of the Internal Revenue Code of 1986. Federal Awardee Performance and Integrity Information System (FAPIIS)( The Duncan Hunter National Defense Authorization Act of 2009 (Public Law 110-417 and 2 CFR Part 200 Appendix XII)): The Proposer shall update the information in the Federal Awardee Performance and Integrity Information System (FAPIIS) on a semi-annual basis, throughout the life of this contract, by posting the required information in the System for Award Management via https://www.sam.gov. 7 Never Contract With The Enemy (2 CFR Part 183): Applicability: only to grant and cooperative agreements in excess of $50,000 performed outside of the United States, Including U.S. territories and are in support of a contingency operation in which members of the Armed Forces are actively engaged in hostilities. Requirement: Proposer must exercise due diligence to ensure that none of the funds, including supplies and services, received are provided directly or indirectly (including through subawards or contracts) to a person or entity who is actively opposing the United States or coalition forces involved in a contingency operation in which members of the Armed Forces are actively engaged in hostilities, which must be completed through 2 CFR 180.300 prior to issuing a subcontract. Federal Agency Seals, Logos and Flags: The Proposer shall not use any Federal Agency seal(s), logos, crests, or reproductions of flags or likenesses of any federal agency officials without specific federal agency pre-approval. No Obligation by Federal Government: The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from a resulting contract. The _________________________________________[insert name of the signator] on behalf of _________________________________ the Proposer is authorized to sign below and confirm the proposer is fully able to comply with these requirements, federal terms and conditions and has on made any inquiries and further examination of the law and requirements as is necessary to comply. DATE: SIGNATURE: COMPANY: NAME: ADDRESS: TITLE: E-MAIL: PHONE NO.: President, Gabrielle Benigni Disaster Program & Operations, Inc. 5/1/2023 Disaster Program & Operations, Inc. 830-13 A1A North #674 Ponte Vedra Beach, FL 32082 gbenigni@dpando.com 561-436-3383 Gabrielle Benigni President            ".15)50((15 -%-5 !5 90),(-396#.5#9  5.-894*#49$ "&99 9 %+%2'1/%9 9 9!79  9  9      "'#5 5 9TM…oLMx~USoMLJMUoSOUx~ƒL…‹~ˆrxoI~vxr‡ULMLJ‹IˆLMvr~M~IoL~I‹~ 9TV~$RULI‡WƒU~kILMˆUƒTƒTMdorˆMLSMIoLXoƒMoƒƒTIƒUƒU~ƒrJMOUMLˆUƒTƒTM&Uƒ‹rO8†oo‹/~eM~%MIKT&Uƒ‹&rkkU~~UroIoLƒTIƒUƒˆUJM yMYML…vroJ‹~IUL&r…oƒ‹UoIo‹Kro~ULMxIƒUroˆTUKTkI‹SU‡MƒrIoLIo‹IKƒUroUƒkI‹ƒIdMˆUƒTxM~vMKƒƒrƒTX~%UL 9TM…oLMx~USoMLZ~I…ƒTrxUMLƒrkIdMƒTU~$RZLI‡UƒroJMTIfPrP $--/+5 ,)+'55*,/")(-5( 5 4IkMrO&rxvrxIƒUro6IxƒoMz~TUv0oLU‡UL…IMƒK I)(-0%.#(5"+'5 9‹vMrO%…~UoM~~ rOˆTUKTTMU~+-"(.5 OrxkML†oLM{ƒTMgIˆ~rO %)+# 8ƒIƒM <<<<<<<< =8>rM?5=ˆ=o=Mx6I@ =o=M{6x=MA~ŽLM oƒ MƒK 4MUƒTMxƒTM…oLMx~USoMLorxIo‹vM{~ro OUxk rxKrxvrxIƒUrooIkMLUo IJr‡M6IxISxIvTorxIo‹roM M~MƒrƒTM dorˆfMLSM rO ƒTM …oLMx~USoML TI‡MƒTMk~M‡M~~rgUKUƒMLrxMkvr‹MLIo‹roMM~Mƒr~rUKUƒOI‡rxIJMIKƒUroQrxƒTU~%ULJ‹ƒTM&Uƒ‹ I~rƒTIƒorTMILrOIo‹ LMvIxƒkMoƒrxMkvr‹MMƒTMxMUorxIo‹rRUKM{rOƒTM&Uƒ‹rO8…oo‹0~M~%MIKT+rxULIU~L[xMKƒ‹UoƒMxM~ƒMLƒTMxMUo 9TU~%\LU~SMo…UoMIoLorƒKrf†~\‡MrxI~TIkƒTMvMx~roOUxkr{KrxvrxIƒUrooIkMLIJr‡M\o6I{ISxIvTTI~orƒKr…LMLKro~vUxML KrooU‡MLrxISxMMLLUxMKƒ‹r{UoLUxMKƒf‹ˆUƒTIo‹vxrvr~Mx~rxvMx~roQUxkrxKrxvrxIƒUroƒrv…ƒUoI~TIk%UL r{ƒTIƒ~…KTvMx~ro OUxkrx KrxvrxIƒUro~TIhxMOxIUoOxrk%VLLUoSIoLTI~orƒUoIo‹kIooMxLU{MKƒ‹rxUoLUxMKƒ‹~r…STƒJ‹ISxMMkMoƒrxKre…~UrorxKrkk…oUKIƒUro rxKroOMzMoKMˆZƒTIo‹vMz~roQUxkrzKrzvrxIƒUroƒrO]‰ƒTMvz]KM~rP~I]L%ZLrx%UL~rOIo‹rƒTMxvxrvr~Mx~ IoLIi~„IƒMkMoƒ~KroƒIZoMLZo ƒTM%ULrx%XL~LM~KxUJMLIJr‡Mƒx†M!IoLP†}„TMx"oM^ƒTMxƒTM…oLM{~VSoMLorxƒTMvMx~ro OUxkrxKrxvr{IƒUrooIkMLIJr‡MUo6IxISxIvT TI~LUxMKƒe‹rxUoLUxMKƒ‹~…JkXƒƒML~IXL%ULrxƒTMKroƒMoƒ~ƒTMxMrPrxLU‡†eSMLXoOrxkIƒUrorxLIƒI{MgIƒU‡MƒTMxMƒrƒrIo‹I~~rKUIƒUrorx ƒrIo‹kMkJMxrxISMoƒƒTMxMrO ,$%&5 (# ($5 +-#(.5      9$1)48;574$4(8:%8&7/%)(95%),57)2)ƒTU~HLI‹rP3145u 6Mx~roIj‹1orˆo6xrL…KML/LMoƒYPUKIƒUro<<<B# 9‹vMrOULMoƒUOUKIƒUro<<<<CD<<EFG<<<<B $RU‰~MITMxM                  'slm_€`rp-.     3Œ'tnnabrq*Šwc|N‚           $25%-5  oIkMvxUoƒMLrxƒ‹vML 38%/,&(17,7<&5,0(6 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 6:25167$7(0(1738568$17726(&7,21  D  )/25,'$67$787(62138%/,&(17,7<&5,0(6 38%/,&(17,7<&5,0(6 Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". 7+,6)2500867%(6,*1('$1'6:25172,17+(35(6(1&(2)$127$5<38%/,&2527+(5 2)),&,$/$87+25,=('72$'0,1,67(52$7+6  This sworn statement is submitted to City of Sunny Isles Beach _____________ by____________________________________________________________________________ [print individual’s name and title] for____________________________________________________________________________ [print name of entity submitting sworn statement] whose business address is: _______________________________________________________________________________ _______________________________________________________________________________ and (if applicable) its Federal Employer Identification number (FEIN) is_____________________. (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement:_________________________________.)  I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.  I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair DECEMBER 28, 2010 Gabrielle Benigni/President Disaster Program & Operations, Inc. 830-13 A1A North #674 Ponte Vedra Beach, FL 32082 47-3936181   že°™u¿Ø ÍešÇuØ È¡rv±Øe¡Ø e°žºØ šu¢‚¿…Ø f‚°uuŸu¡ÀØ »†f››Ø juØ eØ ¬±ŠŸuØ|enŠuØ neºuØ Á†e¿Ø ¨¡uØ ¬u°º¨¢Ø n¨¢¿°¨šºØe¡¨À†u±Ø¬u²º¨¡Ø &جu°»¨¢Øυ©Ø ™¡¨ÏŠ¡‚šÓØu¡¿u°ºØŠ¡Â©Øeؘ¨Š¢ÂØÍu¢ÀdzuØϊÀ†Ø fجv±º©¢Ø υ¨Ø …e»Økuu¡Ø o¨¡Í‹n¿urت}ØeجÇkš‹nØ u¡¿Š¿ÓØ o´ŒŸu؊¡Ø4š¨±reØrÇ°‹¢‚ØÀ†uØ ¬±unur¢‚Ø؞¨¡À…»Øº…eššØjuØ n¨¡ºŠru±urØe¡Øe}€Šše¿uØ É£ru±ºÀe¡rØ Â†eÀØ eØ ­u±»¨¢Ø eºØ ru}Š¡vsØ Š¡Ø Ke³eØ ! 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Disaster Program & Operations, Inc. BBBBBBBBBBBBBBBBBBBB 6LJQDWXUH President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a-?QDa   .FGDUSUa0LJR?XZVDa ?XDa          /VLRYa-?QDa 2LYPDa    #DCDV?Pa QTPS\DVa &CDRXMEMB?XMSRa -ZQADVa # '-a       0[SVRaXSa?RCaWZAWBULADCaADISVDaQDaSRaXKMWaYKMWa97a<8aC?\aSEa9,7@5a<<<<<=<:aa  a      \a;<<<<<<<<<<=a>a (WaTDUWSR?PP\a ORS[RaYSaQDa $?WaTUSCZBDCaNCDRXLELB?XNSRaX\TDaSEaMCDRXLHLB?XMSRaTVSCZBDCa  ^a 0NJR?XZVDaSEa-SX?V\a/ZAPLBa ]_` a !+)6!3%a4*"1a                                Woman Business Certification Disaster Program and Operations, Inc December 2, 2022 December 2, 2024 Florida Unified Certification Program Disadvantaged Business Enterprise (DBE) Certificate of Eligibility DISASTER PROGRAM AND OPERATIONS INC MEETS THE REQUIREMENTS OF 49 CFR, PART 26 APPROVED NAICS CODES: 541620, 562910, 624230 Samuel Febres (Sammy) DBE & Small Business Development Manager Florida Department of Transportation PLEASE NOTE: THOUGH DBE CERTIFICATION DOES NOT EXPIRE, TO KEEP DBE STATUS, YOU NEED TO FILE A NO CHANGE DECLARATION AND COMPLETE BUSINESS TAX RETURN FORMS YEARLY; ON THE ANNIVERSARY OF YOUR CERTIFICATION. ANNIVERSARY DATE – Annually on 10/08 The Florida Department of Transportation (Department) has certified, DISASTER PROGRAM AND OPERATIONS INC under the Florida’s Unified Certification Program (UCP) as a Disadvantaged Business Enterprise (DBE), in accordance with Title 49 Part 26, Code of Federal Regulations (CFR). DBE Certification does not expire. It is contingent upon the firm maintaining eligibility annually through this office. We will notify Owners of their responsibilities in advance of the anniversary date. We have listed the firm in the Florida's DBE Certification Directory, found at the following link: https://fdotxwp02.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory Prime contractors and consultants must verify the firm's DBE certification status, and identify eligible work area(s) through the Directory. The Department makes available DBE Support Service Providers, offering managerial and technical assistance at no cost. Contact us at (850) 414-4747 or via email DBECert.Help@dot.state.fl.us with your questions or concerns. Thank you. Samuel Febres (Sammy) DBE & Small Business Development Manager Equal Opportunity Office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s Number :088882339 ORDERING AGENCY Assigned After Award Refer to 31 Multiple Award Schedule contract X X X 17 May 2021 -- REFRESH #6 X N/A incorporated and made a part of this this award package is hereby The contract summary associated with                State of Florida Department of State I certify from the records of this office that DISASTER PROGRAM & OPERATIONS,INC.is a corporation organized under the laws of the State of Florida,filed on May 4,2015. The document number of this corporation is P15000039932. I further certify that said corporation has paid all fees due this office through December 31,2022,that its most recent annual report/uniform business report was filed on January 7,2022,and that its status is active. I further certify that said corporation has not filed Articles of Dissolution. Given under my hand and the Great Seal of the State of Florida at Tallahassee,the Capital,this the Seventh day of January,2022 Tracking Number:7850800589CC To authenticate this certificate,visit the following site,enter this number,and then follow the instructions displayed. https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication State of Florida Department of State I certify from the records of this office that XACT RECOVERY INC is a corporation organized under the laws of the State of Florida,filed on January 29, 2020,effective January 29,2020. The document number of this corporation is P20000010610. I further certify that said corporation has paid all fees due this office through December 31,2022,that its most recent annual report/uniform business report was filed on January 7,2022,and that its status is active. I further certify that said corporation has not filed Articles of Dissolution. Given under my hand and the Great Seal of the State of Florida at Tallahassee,the Capital,this the Seventh day of January,2022 Tracking Number:7985485389CC To authenticate this certificate,visit the following site,enter this number,and then follow the instructions displayed. https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication         ~ ĀgoSĀhahcĀ :\Ā }Ӗ³'Ā,!Ā $Ô Ā -ïĀ $ËĀNĀ Õ!Ā .3Ā d4b66Ā Ā 8Ö*Ā/+!ĀIĀe5fĀ $Ā„×Ā7 !Ā{Āji4q5Ā yØĀ:]Ā7‘—rĀ (+.(M0!$)M "% M  M *-.&#M1'*/&#M-M J?7M M  v¿’  ATĀ Ā Ā|¯ Ā/EĀ €À"Ā 8# «Ā -˜&PĀĀ L™@ Ā ù Ā<êĀĀĀ'Ā ,šĀ 9JÙ Ā t9Q+Ā ƒ›Āë œĀĀ1 ĀÚĀÛĀ k2Ā ÜĀĀ  Ā C@;LM Ā° ĀĀ… Ā žĀ  M  ĀĀĀ´ÁĀ  RsĀ AK9EDA>7AI2<M3A5M 9G3GH6FM DAGJ=I:B8M,7EK947GM >UC[HU;)PJ6[>&[*I[>D[@D>A>H6H[J>[HU@@6Y[>J(!D[@D>UJH[>D[H!CV+!H[>UJH+![>#[J'![H@!*7S[D!H[<>J![>V![ W29[>U<J[J>XD[ [ADN,5Q><[ $[Z>[D!BU-E![!FK41J.><[*<[>J(!D[H@!/8T[D"H[@6!H![><OJ[L:![ >UG!;!<J[ UD!U[ [!J+><%>D[ 0R><6[+=&>D;M3?<[ ‚BĀĀ Ð Ā1%ÿĀ# Ā l2Ā ÝĀ Ā  ĀĀ ÞÑð ĀĀ" ĀĀmnĀ  ĀÌ ĀĀĀ1Ā ý Āˆ^Ā .ŠĀ Ā Ā ĀŸÂĀ  Ā Ā &ĀĀ젍 Ā Í(¡ Ā ”ĀĀ ÎUĀ=µ#Āà Ā ú!ĀVĀĀ ßWĀ ¢ĀñXĀ“èĀ()ûYĀ Ā Ā "£Ā HĀĀDĀ Ā,zĀ w펩 ĀIZĀ Ā" Ā ; Ā#Ā=ĀĀ JĀ *Ā .ĀĀ )Ā òóĀĀĀÄĀ >ŋàK¤ĀCĀ üáĀ†Ê¼Ï0ÆþĀ0ôĀ0¶·Āõ¥½‰î_Ā          xGŒ¦#>ĀĀDKĀĀ  ÇöĀĀ  ĀâĀ?¸AĀ‡)Ā¬[ĀãĀĀ( Ā÷Ā (Ā¾Ā¹ºĀä§Ā?ÈĀø%Ā -Hå@ OĀ)Ā+Ā /ĀB­Ā;FE ĀĀĀ" LM»' Ā<& ±ĀF®CĀæ'¨•3Ā ªÉ %Ā %&²Ā $é çĀu GĀ `Ò* Ā z6ocz 3[pGz=e@Jz>Nimz:A\`z 1OBHVz5^fhXKCz'z wz %'z'-'++z xz ,  !&z 8DY_ZdTz0LMgRlj/z ; 9 z2evz#(+z ?Pjnz<E]az 2QFIWz47z")$*.z yz rst kSubL Ueqz SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY  $UWKXU - *DOODJKHU 5LVN 0DQDJHPHQW 6HUYLFHV ,QF  5LYHUVLGH $YH 6XLWH  -DFNVRQYLOOH )/  &\QWKLD &DVDQRYD  F\QWKLDBFDVDQRYD#DMJFRP $GPLUDO ,QVXUDQFH &RPSDQ\ ',6$23(6WDU6WRQH 1DWLRQDO ,QVXUDQFH &RPSDQ\'LVDVWHU 3URJUDP 2SHUDWLRQV ,QF ;DFW 5HFRYHU\  6DZJUDVV 'ULYH : 6WH  3RQWH 9HGUD )/  0D[XP ,QGHPQLW\ &RPSDQ\ 2OG 'RPLQLRQ ,QVXUDQFH &RPSDQ\ =HQLWK ,QVXUDQFH &RPSDQ\  &; ;    ; 7%' ,QFOXGHG ' ; ;; %7= %;;7%'  (;=    $&RQVXOWDQW 3URIHVVLRQDO /LDELOLW\ 5HWURDFWLYH 'DWH  7%'2&&$** 'HGXFWLEOH SHU FODLP   3URRI RI &RYHUDJH Form W-9 (Rev. October 2018) Department of the Treasury Internal Revenue Service Request for Taxpayer Identification Number and Certification a Go to www.irs.gov/FormW9 for instructions and the latest information. Give Form to the requester. Do not send to the IRS.Print or type. See Specific Instructions on page 3.1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. 2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. Individual/sole proprietor or single-member LLC C Corporation S Corporation Partnership Trust/estate Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) a Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. Other (see instructions) a 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from FATCA reporting code (if any) (Applies to accounts maintained outside the U.S.) 5 Address (number, street, and apt. or suite no.) See instructions. 6 City, state, and ZIP code Requester’s name and address (optional) 7 List account number(s) here (optional) Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Social security number –– or Employer identification number – Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Here Signature of U.S. person a Date a General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) Disaster Program and Operations, Inc. ✔ 830-13 A1A North #674 Ponte Vedra Beach, FL 32082 47 3936181 ends, you are not required to sign the cer ctions 5/10/2023