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Home My WebLink AboutPhillips & Jordan, Inc. ELECTRONIC PROPOSAL FOR DISASTER DEBRIS MANAGEMENT AND DISPOSAL SERVICES Bid No. 23-04-01 PHILLIPS & JORDAN 10142 Parkside Drive Suite 500 Knoxville, TN 37922 pandj.com Contact: Brian Smallwood disasterservices@pandj.com 865.688.8342 City of Sunny Isles Beach, FL 18070 Collins Ave, 4th Floor Conference Room Sunny Isles Beach, FL 33160 DUE: May 16, 2023 @ 11:00am EST DISASTER DEBRIS MANAGEMENT AND DISPOSAL SERVICES BID NO. 23-04-01 i 2. TABLE OF CONTENTS 2. TABLE OF CONTENTS ........................................................................................................ I 3. TRANSMITTAL LETTER...................................................................................................... 1 4. COMPANY INFORMATION ................................................................................................. 3 4.1 W-9 ......................................................................................................................................... 4 5. QUALIFICATIONS AND REQUIREMENTS ......................................................................... 5 5.1 Minimum Qualifications A-C .................................................................................................... 5 5.2 Licenses and Registration ..................................................................................................... 14 5.3 Qualifications of the Firm ...................................................................................................... 16 5.4 Certifications and Trainings .................................................................................................. 20 6. REFERENCES ................................................................................................................... 22 7. PERSONNEL EXPERIENCE AND QUALIFICATIONS ...................................................... 23 7.1 Core Response Group .......................................................................................................... 23 7.2 Resumes of Key Personnel................................................................................................... 24 7.3 Resumes of Proposed Subcontractor Personnel................................................................... 30 7.4 Firm’s Knowledge of Federal, State and Local Laws ............................................................. 35 8. PROJECT UNDERSTANDING AND TECHNICAL APPROACH ....................................... 36 8.1 Technical Approach .............................................................................................................. 36 8.1.1 Debris Management And Response Plan .................................................................. 36 Cut & Toss: Emergency Roadway Clearance ....................................................................... 36 Public Right-Of-Way Debris Segregation, Collection, And Removal ...................................... 37 Debris Reduction & Processing Operations .......................................................................... 41 8.1.2 Project Closeout Activities ......................................................................................... 46 8.2 Project Management ............................................................................................................. 47 8.2.1 Adequecy Of Resources ........................................................................................... 47 8.3 Project Understanding .......................................................................................................... 48 8.3.1 Non-Activation Services ............................................................................................ 49 8.3.2 Contract Activation & Project Start-Up ....................................................................... 50 8.4 Multiple Simultaneous Contract Activation ............................................................................ 53 8.4.1 Proven Track Record of Successful Simultaneous Contract Activation ..................... 54 8.5 Documentation Management & Support ............................................................................... 56 DISASTER DEBRIS MANAGEMENT AND DISPOSAL SERVICES BID NO. 23-04-01 ii 8.6 Claims Management ............................................................................................................. 57 9. EXCEPTIONS .................................................................................................................... 62 10. ACKNOWLEDGEMENT AND SIGNATURE OF FEDERAL REQUIREMENTS ................. 63 11. REQUIRED FORMS – BID BOND, BID FORMS & AFFIDAVITS ...................................... 70 12. ATTACHMENT A – PRICE SCHEDULE ............................................................................ 72 DISASTER DEBRIS MANAGEMENT AND DISPOSAL SERVICES BID NO. 23-04-01 Page 1 of 72 3. TRANSMITTAL LETTER May 12, 2023 City of Sunny Isles Beach, FL 18070 Collins Ave, 4th Floor Conference Room Sunny Isles Beach, FL 33160 RE: Proposal for Disaster Debris Management and Disposal Services Bid No. 23-04-01 To Whom It May Concern: Phillips & Jordan (P&J) appreciates the opportunity to present our Disaster Debris Management and Disposal Services proposal in response to Bid No. 23-04-01 issued by the City of Sunny Isles Beach (“City”). P&J offers more than three decades of experience as a disaster debris management contractor, and we can provide the management team, equipment, personnel, and other necessary resources to respond rapidly and efficiently to a future disaster in the City. We also have a regional office located in San Antonio, FL, only 4 and a half hours from the City of Sunny Isles Beach. Our strong presence in the area guarantees a quick and efficient response to the City in the event of a contract activation. We understand the scope of work as presented in the RFP, and as with all our work, we will follow applicable OSHA, EPA, and FDEP requirements to maintain safe work environments. Critical expectations of the disaster debris management contractor selected by the City should include demonstrated capabilities to immediately mobilize manpower and equipment, coordinate and control all resources deployed to the impacted area, implement robust quality control and safety programs, and have the financial strength to support the necessary project operations. As demonstrated in this proposal, P&J offers these capabilities as validated through our successful past performance record in responding to a wide variety of natural and man-made disaster events, specifically coastal events that have and would affect the City. Our disaster recovery work will include the generation and collection of Federal Emergency Management Agency (FEMA) project documentation to validate the eligibility of work performed and ensure maximum reimbursement. The financial reimbursement that the City will ultimately receive from FEMA through its Public Assistance (PA) Grant Program for disaster debris costs will be dependent on three major factors: (1) compliance with the U.S. Office of Budget and Management’s Super Circular or the Code of Federal Regulations, Title 2, Chapter 200 (2CFR 200 [2016]); (2) eligibility of work performed; and (3) the documentation to support incurred cost. P&J’s proven methodology and approach to executing a disaster debris management project is based on these three factors and incorporates mechanisms that ensure the highest priority is compliance with all applicable local, state, and federal regulations. To ensure compliance with 2CFR 200, P&J provides the required bid, payment, performance bonds, and rates that can support FEMA’s reasonable cost criteria. As a project’s scope and cost expand, we provide the increased bonding capacity necessary to reduce the financial risk to the City. Our aggregate line of $1.75B bonding capacity is a testament to our ability to implement our Core Values and Priorities (Integrity, Safety, Quality, and Production) and demonstrates that we have the resources and experience to execute our contractual commitments regardless of the magnitude and/or profitability of the project. DISASTER DEBRIS MANAGEMENT AND DISPOSAL SERVICES BID NO. 23-04-01 Page 2 of 70 P&J’s capacity and capability to perform disaster debris management services include a disaster core response group that offers more than 160 years of combined debris removal experience; extensive experience performing federally compliant disaster debris management; a solid equipment plan featuring a fleet of over 2,000 individual pieces of company-owned equipment; and standing master service agreements with experienced disaster subcontractors who are ready to mobilize immediately. P&J is committed to providing Disaster Debris Management and Disposal Services to the City of Sunny Isles Beach professionally and promptly and within budgetary requirements. The authorized representatives for P&J regarding communications related to this proposal are as follows: Primary Alternate Brian Smallwood Disaster Services Program Manager 10142 Parkside Dr. Ste. 500 Knoxville, TN 37922 Phone (251) 525-0011 Fax (865) 392-3090 bsmallwood@pandj.com Morgan Pierce President, Power 10142 Parkside Dr. Ste. 500 Knoxville, TN 37922 Phone 919.740.3250 Fax (865) 392-3090 mpierce@pandj.com P&J would welcome the opportunity to discuss our proposal in further detail and demonstrate why we are the best choice for the City of Sunny Isles Beach. We look forward to becoming a part of your disaster response and recovery team. Sincerely, Morgan Pierce President, Power Phillips & Jordan, Inc.