HomeMy WebLinkAboutReso 2023-3505RESOLUTION NO. 2023 -{may
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING CHANGE ORDER NO. 6 TO THE AGREEMENT WITH THE
STOUT GROUP, INC. FOR THE CONSTRUCTION OF THE GOLDEN SHORES UTILITY
UNDERGROUNDING PROJECT, IN A TOTAL AMOUNT NOT TO EXCEED FOUR
HUNDRED TWENTY-SIX THOUSAND SEVEN HUNDRED EIGHTY-THREE DOLLARS
AND NO CENTS ($426,783.00), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach, Florida ("City") issued and advertised Invitation
to Bid No. 20-08-01 ("Bid") for professional construction services for the Golden Shores Utility
Undergrounding Project and received five (5) bids; and
WHEREAS, following an evaluation of the bids, it was determined that The Stout Group,
Inc. ("Contractor") was the lowest responsible and responsive bidder; and
WHEREAS, on October 21St, 2021, via Resolution No. 2021-3257, the City Commission
awarded the Bid to, and authorized the City Manager to negotiate'and enter into an Agreement
with, the Contractor; and
WHEREAS, the City Manager negotiated an Agreement with the Contractor in an
amount not to exceed $5,858,477.87, which includes a contingency in the amount of
$375,000.00; and
WHEREAS, on May 19th, 2022, via Resolution No. 2022-3345, the City Commission
approved Change Order No. 1 to cover the increase in material costs as a result of increases to
production and delivery of construction materials, in an amount not to exceed $135,150.30;
and
WHEREAS, on July 211t, 2022, via Resolution No. 2022-3378, the City Commission
approved Change Order No. 2 for the installation of conduits and connections to private
meters, in an amount not to exceed $803,000.00; and
WHEREAS, via the same Resolution No. 2022-3378, the City Commission also approved
Change Order No. 3 for the installation of remaining decorative streetlighting, including poles,
luminaries, foundations, and electrical equipment, as well as providing as -built documentation
for the final streetlighting and miscellaneous utility conduit installation, in an amount not to
exceed $152,735.63; and
WHEREAS, on October 20th, 2022, via Resolution No. 2022-3425, the City Commission
approved Change Order No. 4 for the addition of new catch basins, manholes, and drainage
piping, in an amount not to exceed $304,802.52, utilizing pricing from the FDOT - Miscellaneous
Drainage Improvement Contract (E61-97); and
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WHEREAS, on November 17, 2022, via Resolution No. 2022-3431, the City Commission
approved Change Order No. 5 due to unforeseen conditions relating to the depth of existing
asphalt paving that required removal, as well as for additional costs incurred related to the
project construction trailer, and additional improvements to the storm sewer system, in an
amount not to exceed $284,265.98; and
WHEREAS, the Contractor has submitted Change Order No. 6 for conduit adjustments,
additional maintenance of traffic, additional FPL conduit, and additional unforeseen conditions
relating to the depth of existing asphalt paving; and
WHEREAS, the City Commission wishes to approve Change Order No. 6 to the
Agreement with Contractor for the Construction of the Golden Shores Utility Undergrounding
Project, in an amount not to exceed Four Hundred Twenty -Six Thousand Seven Hundred Eighty -
Three Dollars and No Cents ($426,783.00), attached hereto as Exhibit "A", bringing the total
contract amount not to exceed Seven Million Nine Hundred Sixty -Five Thousand Two Hundred
Fifteen Dollars and Thirty Cents ($7,965,215.30).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Change Order No. 6. The City Commission hereby approves Change
Order No. 6 to the Agreement with Contractor for the Construction of the Golden Shores Utility
Undergrounding Project, in an amount not to exceed Four Hundred Twenty -Six Thousand Seven
Hundred Eighty -Three Dollars and No Cents ($426,783.00), attached hereto as Exhibit "A",
bringing the total contract amount not to exceed Seven Million Nine Hundred Sixty -Five
Thousand Two Hundred Fifteen Dollars and Thirty Cents ($7,965,215.30).
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3.
ATTEST:
Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 181h day of May 2023.
Maurizio Betancu(r, CMC, City Clerk
Larisa Svechin, McAyor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
Valerie Vicente, City Attorney
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Moved by: �/ !Y io n d e d by:l�✓i{-
Vote:
Mayor Svechin
Vice Mayor Joseph
Commissioner Lama
Commissioner Stuyvesant
Commissioner Viscarra
to (Yes)
o)
Yes)
o)
(Yes)
(No)
Yes)
(No)
Yes
No
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C,Tr OF SUN PCO
CITY OF
SUNNY ISLES BEACH
CONTRACT
Change Order
Change Order Number: 6
DATE: March 21,2023
ITB NUMBER: 21-08-01
PROJECT:
Utility Undergrounding
For
Golden Shores
RESOLUTION NUMBER: 2021-3279
$7,538,432.01
ORIGINAL DOLLAR CONTRACT AMOUNT:
$5,858,477.58
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS:
$1,679,954.43
CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER:
$7,538,432.01
DOLLAR AMOUNT OF THIS CHANGE ORDER:
$426,783.00
NEW DOLLAR CONTRACT AMOUNT:
$7,965,215.01
ORIGINAL CONTRACT COMPLETION DATE
July 19,2023
TOTAL OF PREVIOUS CHANGE ORDER DAYS:
0
AMOUNT OF DAYS PER THIS CHANGE ORDER:
0
NEW CONTRACT COMPLETION DATE:
July 19,2023
DESCRIPTION OF SCOPE OR WORK CHANGES:
Atlantic Broadband (Breezeline) conduit adjustments required due to coordination issues relating to Phase 4 Collins Ave.
undergrounding project, additional MOT required due to additional conduit scope, FPL additional conduit required for
Feeder and Primary service connections, existing asphalt depths exceed previous projections, continuing unforeseen
conditions with obstructions and unknown existing utilities
NOTE: Unless specifically stated clearly elsewhere on this page, this contract amendment does NOT include an
extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the
contract time adjustment and sum agreed to in this document constitute a full and complete settlement of the
matters set forth herein, including all direct and indirect costs for equipment, manpower, materials, overhead, profit
and delay relating to the issues set forth in this document.
CONTRACTOR`�
The Stout Group
Valerie Vicente
CITY ATTORNEY:
HPF Associates, Inch
PROJECT MANAGER:
.
City of Sunny Isles Beach
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CITY MANAGER:
Stan Morris
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
FROM: Stan Morris, City Manager
DATE: May 18, 2023
RE: Approving Change Order No. 6 with The Stout Group for the Golden Shore
Utility Undergrounding Project
RECOMMENDATION:
It is recommended that the City Commission approve this proposed resolution in support of increasing
the spending authority for The Stout Group referenced in CO No. 6 due to unforeseen condition!
relating to additional conduit required for Atlantic Broadband, and FPL, depth of existing asphalt
paving, increase to contingency for multiple issues in the Golden Shores neighborhood.
REASONS:
Change Order No. 6 increases the overall contract amount by $426,783.00 as noted above.
Atlantic Broadband (now Breezeline) design coordination failed to adequately address original
conversion of utility matters between the Collins Ave. phase and the Golden Shores project an
additional 11,970 linear feet of conduit is required to complete the interface and provide service to
the neighborhood.
FPL documents omitted the numerous residential service connections between new transformers and
individual hand holes located in the public Right of Way, along with Feeder conduit connecting with
Dumbfounding Bay, for this approximately 6,500 linear feet of conduit is required.
Ongoing unforeseen existing utility conflicts impact the timely and uninterrupted installation of new
equipment including communication lines, pumpstation piping, and gas/sewer line, these issues are
dealt with as contingency expenses resulting in an increase to the line item
The original contract documents anticipated the depth of the existing asphalt paving to be 4" in
Item Number: 10.17
thickness. Ongoing excavation activities have found the vast majority of the roadway to consist of a
minimum of 8" to a maximum of 14" of asphaltic concrete paving. The additional material removal and
disposal is being charged at the contractual unit price per cubic foot of volume, the previous estimate
projections for this item will be exceeded due to ongoing field conditions.
ATTACHMENTS:
Resolution
Change Order No. 6
Item Number: 10.F