HomeMy WebLinkAboutReso 2023-3532RESOLUTION NO. 2023 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, AUTHORIZING AN INCREASE TO THE PURCHASE ORDER WITH
AMAZON FOR FISCAL YEAR 2022-2023, IN AN AMOUNT NOT TO EXCEED
TWENTY-FOUR THOUSAND DOLLARS AND NO CENTS ($24,000.00), SUBJECT TO
CERTAIN CONDITIONS; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Sunny Isles Beach ("City") currently purchases office supplies and
equipment ("Supplies"), many of which are purchased from Amazon; and
WHEREAS, on September 15th, 2022, via Resolution No. 2022-3394, the City Commission
approved a blanket purchase order authorizing the City Manager or his designee to purchase
necessary Supplies from Amazon for Fiscal Year 2022/2023, in an amount not to exceed
$100,000.00; and
WHEREAS, it is projected that the City will exceed the blanket purchase order for
purchases made in Fiscal Year 2022/2023; and
WHEREAS, the City wishes to authorize an increase to the blanket purchase order with
Amazon for office supplies and equipment, in an amount not to exceed Twenty -Four Thousand
Dollars and No Cents ($24,000.00), bringing the total not to exceed amount to One Hundred
Twenty -Four Thousand Dollars and No Cents ($124,000.00) for Fiscal Year 2022/2023.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Increase to Blanket Purchase Order. The City Commission hereby authorizes an
increase to the blanket purchase order with Amazon for office supplies and equipment, in an
amount not to exceed Twenty -Four Thousand Dollars and No Cents ($24,000.00), bringing the
total not to exceed amount to One Hundred Twenty -Four Thousand Dollars and No Cents
($124,000.00) for Fiscal Year 2022/2023.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTE
Larisa Svechin, Mayor
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A
MaLkicio Betancgr, CMC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
K�
A in E. Boileau, for Nabors, Giblin
& Nickerson, P.A., City Attorney
Moved by: kG Seconded by: �. � t?
A ffZ�...—
Vote:
Mayor Svechin
Vice Mayor Joseph
Commissioner Lama
Commissioner Stuyvesant
Commissioner Viscarra
(Yes) (No)
(Yes) (No)
(.Yes) (No)
�7
(Yes) (No)
(Yes) (No)
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Purchasing Manager
DATE: August 17, 2023
RE: Approval of an Increase in Spending Authority with Amazon FY 22-23
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
On September 15, 2022, the City Commission approved resolution 2022-3394 for an amount NTE o
$100,000. The Blanket Purchase Order does not have enough funds to cover for the remaining of the
fiscal year 2022-2023. The City is requesting an additional $24,000 spending authority to cover future
purchases for the remaining months of the FY22-23. Therefore, the City is requesting authority tc
spend an amount not to exceed $24,000 with Amazon for various office, Public Works equipment and
IT supplies. At the end of the FY, any allocated funds that are not used will be voided and the PO wil!
be closed.
The substantial commodities purchased on Amazon include, IT/Telecommunications supplies,
Electrical lighting components, Appliances and Electronic Products. Note, Procurement staff created
procedure that all orders over $500 are automatically routed to Procurement in order to vet if high
threshold orders are indeed the most competitive. In nearly all these orders, Amazon is usually not
only the most competitive, but they also have the shortest delivery time. Due to Amazon's competitive
prices, the Office Depot, Staples and Grainger POs remain under allocation. For instance, only 66% o
Grainger PO has been used and 68% of Staples PO has been spent for this FY.
ADDITIONAL INFORMATION:
The City shall utilize Omnia Partners (formerly US Communities) Contract No. MA3457which expires
5/5/2025 to purchase office and other supplies Amazon, in accordance with Section 62-13(c) of the
Item Number: 10.F
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