HomeMy WebLinkAboutReso 2023-3549RESOLUTION NO. 2023 -,� '
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING BLANKET PURCHASE ORDERS FOR THE PURCHASE OF
NECESSARY OFFICE AND OTHER SUPPLIES AND SERVICES FROM VARIOUS
VENDORS FOR FISCAL YEAR 2023-2024 UNDER FIFTY THOUSAND DOLLARS AND
NO CENTS ($50,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach ("City") currently purchases necessary office and
other supplies and services from various vendors throughout the year; and
WHEREAS, the City Manager is authorized to approve purchases under $50,000.00; and
WHEREAS, there is a need for blanket purchase orders where it is not feasible to obtain
quotes for procurement of individual items due to the wide array of goods and services that could
be needed throughout the year from certain vendors; and
WHEREAS, pursuant to City Code Section 62-12, the City Commission may authorize the
waiver of competitive bidding procedures, including the blanket purchase orders, where staff has
conducted a good faith review of available sources and determined it is in the City's best interest
to waive competitive bidding procedures for certain goods and services; and
WHEREAS, the City wishes to authorize blanket purchase orders for the purchase of
necessary office and other supplies and services from various vendors for Fiscal Year 2023-2024
under Fifty Thousand Dollars and No Cents ($50,000.00), attached hereto as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Blanket Purchase Orders. The City Commission hereby approves
blanket purchase orders for the purchase of office and other supplies and services from various
vendors for Fiscal Year 2023-2024 under Fifty Thousand Dollars and No Cents ($50,000.00),
attached hereto as Exhibit "A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 15tr
@BCL@C40915B8.docx Page 1 of 2
ATTEST-
Mauridio Betancu)-, CMC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
t y
ain E. Boileau, for Nabors, Giblin
& Nickerson, P.A., City Attorney
Moved by:(yWL,5—sZny-t' % w Seconded by:
Vote:
Mayor Svechin
Vice Mayor Joseph
Commissioner Lama
Commissioner Stuyvesant
Commissioner Viscarra
n
(Yes) (No)
"-
(Yes)
(No)
(Yes)
(No)
(Yes)
(No)
(Yes)
(No)
@BCL@C40915B8.docx Page 2 of 2
CITY COMMISSION RESOLUTION
FY 23-24 BLANKET PURCHASE ORDERS UNDER $50,000
41MPRINT
MARKETING/ ADVERTISING ITEMS/ PROMO
ACTUAL PAID
ACTUAL PAID
SPENTYTD
ESTIMATED
CITY MANAGER, CCS
2-5120,6.5730
FY 2021
%2022
FY 2023
I.of 8/35/23(
AMOUNT
FV 1029
DEPARTMENT(S)BUOGET TO
VEHICLE REPAIRS AND PARTS
VENDOR NAME
GOODS/SERVICES PROVIDED
30,950.00 $
34,045.00 location and quality of service
TRANSPORTATION
6-5440
Rationale
BE CXARGEO
DEPARTMENT NUMBER(5)
41MPRINT
MARKETING/ ADVERTISING ITEMS/ PROMO
$ 6,703.45 $
11,959.00 $
15,000.110 $
riggyoacxing: urn �ansraa uxvrr-yoaaiy up:
17,195.00 8/31/26
CITY MANAGER, CCS
2-5120,6.5730
Sole Source based upon expertise to repair buses,
AAA RADIATORS AND A/C
VEHICLE REPAIRS AND PARTS
$ 3,600.90 $
11,820.00 $
30,950.00 $
34,045.00 location and quality of service
TRANSPORTATION
6-5440
Waver of competition due to the vendar expertise on
the city's locks/keys, additionally avoiding site -visit fee
ABC LOCKSMITH
CITYWIDE LOCKSMITH
$ 3,295.00 $
4,193.0) $
10,783.50 $
11,000.00 that new Vendors charge to goute
VARIOUS
5-5391,5-5392,6-5720
ACCESSIBLE DOCUM ENT SO LOTION S
ACCESSIBLE DOCUMENT SERVICES
$ 3,305.00 $
3,022.00 $
3,585.00 $
5,150.00 3quotes on file
VARIOUS
6-5730,4-5241,2-5130
EXTENDED PROT/CCN-MONITORING/SVC
NASPO Value Point Contract 99SWC-51820 Exp
ADT COMMERCIAL (old vendor #4431)
ACC CONTROL
$ 25,512.32 $
32,558.00 $
35,503.00 $
39,052 BB07/31/2028
FACILITIES, PCP
5-5391,6-572060
ALLIGATOR ALLEY HARLEY
POLICE MOTORCYCLE REPAIR
$ 3,516.05 $
4,250.12 $
4,037.00 5
4,442.00 contract 12450813
ANIMALRECREATION&
POLICE KA Vet. Services
$ 6,716.84 $
4,908.51 $
4,715.00 $
5,200.00 Professional Servicer- Exempt
POLICE
3-5210
ASSOCIATED ELEVATOR INSPECTION
ELEVATOR INSPECTIONS
$ 630.00 $
1,620.00 $
1,762.00 $
2,000.00 Under $2,500
FACILITIES, PARKS
55391, 6.5720
ATLANTIC BUS SALES
GENERAL REPAIR& MAINT. SHUTTLE BUSES
$ 8,214.98 $
284AG $
575.00 $
1,000.00 Under$2,500
TRANSPORTATION
65490
Ford closest dealership for parts and emmgency
AUTONATION
VEHICLE REPAIRS AND PARTS
$ 1,645.00 $
16,511.61 $
17,967.00 $
19,763.00 repairs
A -Z METAL FABRICATION
WELDING REPAIRS
$ - $
4,145.00 $
815.00 $
1,500.00 Obtain 3 Quote if exceeds $2,500
VARIOUS
5.5392,5-5410,3-5290,6.5440
Piggybacking: City of Miami Contact 708382(25) Exp:
BATTERYSALES
VEHICLE BATTERIES
$ 3,812.38 $
6,721.75 $
7,724.00 $
8,49X.00 11/27/2023
FLEET, TRANSPORTATION
5-5392,6-5440
BLACK FIRE PROTECTION
FIRE SPRINKLER SYSTEM INSPECTIONS & REPAIR $
9,625.00 $
7,580.00 $
6,465.00 $
7,200.OD 3Quotes obtained
FACILITIES, PARKS
65391,6.572060,6-5720,6-572015
Piggybacking: Miami Dade County Contract 8254 -1/22 -
BLUE DIGITAL
SCANNING & PRINTING SERVICES
$ 31,355.66 $
28,757.01 $
42,169.00 $
46,385.90 1 Exp: 10/31/23
BUILDING
4-5150
BOBCAT OF MIAMI LLC
BOBCAT VEHICLES REPAIRS
$ 1,515.00 $
- $
3,835.74 $
9,800.00 Piggybacking: Source Well contract 040319-CEC
FLEET
Three goutes obtained. Services are for Gateway/PCP
XOSEM CORP DBA DR AROMA'S
AROMATHERAPY CITYWIDE
$ 10,759.00 S
15,831.00 $
14,027.00 $
14,000.00 Only
FACILITIES, PARKS, PCP
5-5391,6-5720,6.572060
BRVANT MILLER Olive PA
LEGAL PROFESSIONAL SERVICES
$ 5,577.50 $
30,389.47 $
20,794.00 $
30,000.00 Exempt; Professional Services
CARD QUEST
PROXY ID CARDS FOR HR
$ - $
831.65 $
822.42 $
1,000.00 Under $2,500
HR
CHARLIE'S AUTO GLASS
VEHICLE GLASS
$ 905.00 $
1,642.04 $
2,728.00 $
2,500.00 Obtain 3 Quute if exceeds $2,500
FLEET
5-5392
Piggybacking: Omnia Partner Contract R -BB -19002 Exp:
CI WAS FIRST AID
FIRST AID SUPPLIES
$ 13,851.91 $
17,959.41 $
15,824.70 $
17,500.00 10/31/2023
BUILDING, PARKS
4-5150,6-5720
CRESTAWARDS
EMPLOYEE AWARDS PLAQUES
$ 2,989.24 $
2,989.34 $
2,050.34 $
2,500.00 Obtain 3 Quote if exceeds $2,500
HR, POLICE, CITY MANAGER
DOLPHINSTINTS INC
VEHICLE WINDOWS TINTS
5 - $
560.00 $
300.00 $
500.00 Under$2,500
TRANSPORTATION, POLICE
EDCO AWARDS & SPECIALTIES
AWARDS, PLAQUES, ETC.
$ 1,211.09 $
3,257.86 $
1,531.96 $
2,000.00 Obtain 3 Quote if exceeds $2,500
CCS
65730
Piggybacking City of Coral Springs Contract 17.CH053
ENTERPRISE HOLDINGS, INC.
UNDERCOVER VEHICLE RENTALS
$ 18,587.97 $
19,111.05 $
15,978.26 $
1g,ODO.W Exp: 8/31/2026
POLICE
3-5210
FASTCARE
PRE-EMPLOYMENT SCREENING/DRUG TESTS
$ 8,150.10 $
4,743.00 $
4,534.00 $
5,000.00 Exempt -Chapter 62-13B
HR
2-5131
FASTENAL
FACILITY MAINTENANCE
$ - $
- $
649.13 5
1,000.00 Under$2,500
FEDAN TIRE
TIRE REPAIR &SVC
$ 4,371.68 $
4,808.12 $
1,001.00 $
1,500.00 Under$2,500
FLEET, TRANSPORTATION
5-5392, 6.5440
FEDEX-SHIPPING SERVICES
CITYWIDESHIPPING SVC
$ 717.91 $
1,310.69 $
470.56 $
1,000.00 Under$2,500
FINANCE, BUILDING
2-5130,4-5150
FIRE CONTROLS
FIRE ALARM MONIT/SVC
$ 12,962.72 $
17,643.94 $
22,944.43 $
25,300.00 3Quotes obtained
FACILITIES, PCP
5.5391, &5720-60
FLORIDA CAPTIONING SERVICES
CLOSED CAPTION SERVICES
S 5,972.40 $
4,744.74 $
4,238.98 $
5,000.00 3Quotes obtained
CITY CLERK, PCP, ATHLETICS
2-5121,6.572060,6.5721
COMMISSION, CITY
FLORIDA LEAGUE OF CITIES
MEMBERSHIPS/CONFERENCES
$ 3,184.00 $
9,530.00 $
$5,570.00
6,200.00 Exempt 4 62-13 (Memberships)
MANAGER
1-5110,2-5120
1
68
CITY COMMISSION RESOLUTION
FY 23-24 BLANKET PURCHASE ORDERS UNDER $50,000
GUAPORE
n pxeW
OWNERSHW/VENDOR)
5
1,969.00 $
SPENTYTO
ESTIMATED
2,500.00 Sole Source based upon proximity to city location
FLEET
5.5392
MAINTENANCE/REPAIR FOR POLICE DEPT
ACTLIALPAID
ACTUALPAID
FY2023
AMOUNT
HAULOVER MARINE CENTER
BOAT
FY 2021
FY 2022
(as of 8/15/23)
FY 2024
10,000.00 Sole source due t4locatlon of closest marine
DEPARTMENT(5) BUDGET TO
5.5392
VENDOR NAME
GOODS/SERVICES PROVIDED
$
11,865.00 $
3,937.00 $
13,985.00 $
Rationale
BE CHARGED
DEPARTMENT NUMBER(5)
GUAPORE
n pxeW
OWNERSHW/VENDOR)
5
1,969.00 $
3,858.00 $
2,100.00 $
2,500.00 Sole Source based upon proximity to city location
FLEET
5.5392
MAINTENANCE/REPAIR FOR POLICE DEPT
HAULOVER MARINE CENTER
BOAT
$
391.57 $
7,721.97 $
9,088.47 $
10,000.00 Sole source due t4locatlon of closest marine
FLEET
5.5392
HVAC/R INTERNATIO NAL I NC
HVAC MAINTENANCE GC
$
11,865.00 $
3,937.00 $
13,985.00 $
15,300.00 OEM Vendo r, quotes we ived
PW
IN DUSTRIAL CLEANINGEQU IP&SUPP
EQUIPMENT MAINTENANCE
$
1,994.22 $
825.00 $
275.00 $
500.00 Obtain 3 Quote if exceeds $2,500
FLEET, PARKS
5-5392,6-5720
INTERNATIONAL PROTECTIVE
BIOHAZARD CLEAN UP - VEHICLES
$
400.00 $
200.00 $
500.00 $
750.00 Under $2,500
FLEET
5-5392
JOSEPH W HARPER & ASSOCIATES
PRE-EMPLOYMENT POLYGRAPH EXAM
$
1,300.00 $
2,990.00 $
1,260.00 $
2,000.00 Under $2,500
HR
2-5131
LAeORCHEX
PRE-EMPLOYMENT/EMPLOYMENTVERIFICATIO $
1,278.60 $
2,237.05 $
1,924.80 $
2,500.00 Under 52,500
HR
23131
LANDS! END
UNIFORMS
$
7,672.00 $
12,684.33 $
6,550.00 $
7,500.00 3 Quotes obtained
VARIOUS
VARIOUS
LOU'S POLICE DISTRIBUTORS
UNIFORMS, BOOTS, BADGES, VESTS, FIREARMS/ $
19,317.94 $
29,218.10 $
15,956.86 $
17,600.00 Piggybacking: City of Miramar Contract 19-006 Exp: 6/2. POLICE, BUILDING
3.5210, 4-5150
CITY CLERKIPLANNING &
MCCLATCHY COMPANY, ULC (FORMERLY MIAMI
I ADVERTISING CITY CLERK/ PLANNING ♦ZONING $
- $
37,275.67 $
23,469.92 $
30,000.00 Exempt- Chapter 62.13 G(4)
ZONING
2-5121,2-5241
COMMISSION, CITY
MIAMI-DADE COUNTY LEAGUE OF CITIES
MEMBERSHIPS, MEETINGS, SEMINARS, CONFER$
2,500.00 $
7,165.00 $
6,730.00 $
7,500.00 Exempt -Chapter 62-131
MANAGER, CITYATTY
1-5110,2-5120,2-5140
MIAMI LAKES CHRYSLER JEEP
CHRYSLER VEHICLES REPAIRS
$
- $
9,301.85 $
25,228.07 $
29,000.00 Dodge dealership to service Dodge vehicles
MUNICIPAL EMERGENCY SERVICES I Formerly
Arg UNI FORM 5 AN O BOOTS
$
3,192.35 $
15,622.59 $
4,295.73 $
5,500.00 Piggybacking: Town of Davie ITS1A-20-44 Exp 4/2024
POLICE
3-5210
Piggybacking: Sourcewell Contract 110520 -GPC Exp:
NAPA GENIUNE
FLEET PARTS
$
5,301.17 $
13,635A8 $
6,327.92 $
8,000.00 12/29/2024
FLEET,TRANS PORTATION
5-5392,55440
NEXPUB
CITY WIDE PRINTING
$
8,833.56 $
12,734.07 $
7,421.00 $
S,GOOAO 3 Quotes obtained
VARIOUS
VARIOUS
NORTHMIAM IAUTOTAGAGENCY
CITYWIDE AUTO REGISTRATIONS
$
2,907.80 $
4,873.43 $
3,696.20 $
4,000.00 Sale Source
FLEET, TRANSPORTATION
S-5392,55440
NORTHERN SAFETY CO INC
SAFETY SUPPLIES
$
944.77 $
1,233.51 $
3,511.00 $
2,500.00 Under $2,500
OCEAN RESCUE, PCP
3-5290, 6-5720-60
OCEANIA EXECUTIVE INC
DRY CLEANING - POLICE UNIFORMS
$
7,235.00 $
5,967.00 $
4,643.35 $
6,500.00 3 Quotes obtained
POLICE
3-5210
Piggybacking: State of Florida Contract 44111513 -17 -
OOP BUSINESS SOLUTIONS, LLC ♦OFFICE DEPOT
CITYWIDE5UPPUES
cc♦BPO
$
6,101.50 $
8,510.64 $
12,000.00 Ol Exp: 4/17/2027
VARIOUS
VARIOUS
OM MANAGEMENTS
PRE-EMPLOYMENT SCREENING/DRUG TESTS
$
3,650.00 $
6,160.00 $
5,220.00 $
6,500.00 Exempt -Chapter 62-13B
HR
2-5131
HR, CCS, CITY MANAGER,
ORVIETO'S TROPHIES AWARDS
AWARDS & TROPHIES
$
1,530.00 $
4,166.00 $
3,428.05 $
3,800.00 3 Quotes obtained
POLICE
VARIOUS
Piggybacking: Miami Dade County Contract FB -00399
PAT'S PUMP &BLOWER, LLC
PARTS/REPAIR FOR STREET SWEEPER
$
9,927.49 $
23,97159 $
5,462.69 $
6,500.00 Exp:2/28/23
STORMWATER
5.5380
PAYLOCITY CORP ORATION
FSA ADMIN MAINTENANCE
$
- $
392.76 $
673.36 $
SOODO Under $2,500
HR
PROPIO LS, LLC
TRANSLATION SERVICES
$
- $
- $
114.18 $
S00.00 Under $2,500
POLICE, HR
PUBUX
VARIOUS GROCERY ITEMS, SUPPLIES &EMP
$
10,037.63 $
23,098.54 $
34,103.94 $
36,000.00 Exempt - Chapter 62-13 G(10)
VARIOUS
VARIOUS
Piggybarklag: State of Florkia 44102100,17-148
QUADIENT LEASING USA, INC.
POSTAGE MACHINE RENTAL
$
$
3,873.82 $
1,679.00 $
I,SDO.OD monthsagreement
FINANCE
2-5130
READY REFRESH NESTLE
WATER COOLER RENTALS
$
3,448.21 $
3,267.78 $
2,649.88 $
3,200.00 3 Quote s obtained
VARIOUS
2-5130, 3-5210,3-5290,6-5720,60,6-E
RECHTIEN INTERNATIONALTRUCKS
BUS REPAIRS
$
18,708.41 $
11,801.54 $
5,659.14 $
6,500.00 Piggybacking Mlaml-Dade County FB -003999
TRANSPORTATION
SAMBA HOLDINGS INC
DRIVING RECORDS
$
2,798.15 $
3,57695 $
5,519.25 $
6,071.18 3 Quotes obtained
HR
2-5131
Piggybacking: NCPA Contract Number. Region 14 ESC -
TX Contract Number: 02-147, exp 4/30/2026, 2a 1 year
FACILITIES, STREETS,
SHERWIN WIWAMSPAINT
FOR GOVT CENTER/CROSSWALKS/STREETS
5,040.02 $
6,853.75 $
10,237.33 $
12,740.00 renewals
PARKS(PIER)
5.5391,5-5410,55720.50
SITEONE LANDSCAPE SUPPLY
DPO IRRIGATION PARKS - LUKE'S
$
5,749.50 $
595.41 $
5,243.80 $
5,768.18 DPO for landscape contract with BrightNew
STREETS
5-5410
2
69
CITY COMMISSION RESOLUTION
IY 23-24 BLANKET PURCHASE ORDERS UNDER $50,000
$ 547,983.39 $ 755,934.04 $ 727,627.09 $ 829,408.76
3
70
ACTUAL PAID
ACTUAL PAID
SPENTYTD
ESTIMATED
Approved vendor for citywide unifmcn/cl-res
SHARP PROMO
CTfY WIDE UNIFORMS
FY 2021
FY 2022
FY 2023
(as of S/15/23)
AMOUNT
FY 2020
35,000.00 obtamedtality of logo meeting specs/calors etc.
OEPARTMENT(5)OUDGETTO
VENDOR NAME
....S/SERVICES PROVIDED
$
2,545.05 $
2,163.10 $
1,089.53 $
Rationale
BE CNARGED
DEPARTMENTNUMBER(5)
$ 547,983.39 $ 755,934.04 $ 727,627.09 $ 829,408.76
3
70
Approved vendor for citywide unifmcn/cl-res
SHARP PROMO
CTfY WIDE UNIFORMS
$
- $
11,801.54 $
27,574.08 $
35,000.00 obtamedtality of logo meeting specs/calors etc.
SMARTSIGN
CITYWIDE SIGNS
$
2,545.05 $
2,163.10 $
1,089.53 $
1,500.0 Obtain 3 Quote if exceeds $2,500
CC5
6.5730
FLEET, OCEAN RESCUE,
SITYFT GROUP UPFIT SERVICES,INC
LIGHTS AND SIRENS - CITY VEHICLES
$
3,829.50 $
20,594.61 $
31,083.46 $
34,200.00 Piggybacking: BSO contract 418006AG Exp: 5/9/23
POLICE
5-5392,3.5290,3-5210
SUN TALK LLC
AIRTIME RADIO SVCS
$
5,110.[10 5
4,130.00 $
5,390.00 $
5,929.00 Waiver of bid coverage location Miami DadeCounty
TRANSPORTATION
6-5440
SWANK MOTION PICTURES
MOVIE RENTALS
$
1,955.00 $
12,075.00 $
9,465.00 $
10,411.50 Sole Source due to licenses
CCS
6.5730
T2 SYSTEMS CANADA
EMS SERVICES -PARKING METERS
$
58,997.25 $
14,500.00 $
8,650.0 $
9,515.00 Sole Source software
PARKING COMPLIANCE
4-5450
THOMSON REUTERS
INFORMATION SVC CLEAR GOVERNMENT
$
6,452.90 $
7,536.00 $
6,589.64 $
7,500.00 Sole Source
R
2-5160
TIM O CATERING
COMMISSION DINNERS
$
11,682.00 $
8,496.00 $
11,682.00 $
12,850.00 Exempt -Chapter 62-13 G(10)
COMMISSION
1-5110
T -MOBILE USA, INC.
PARKING METERSTELEPHONE SERVICE
$
2,774.09 $
3,672.92 $
2,801.18 $
3,600.00 Exempt §62-13
PARKING COMPLIANCE
4-5450
TNT CUSTOM MARINE INC
POLICE BOAT REPAIRS
$
4,895.29 $
5,130.94 $
3,586.16 $
4,000.0 Sole source based upon location, nearest to City
FLEET
5-5392
State of Fladda Contract 140604, Agreement
TOSHIBA AMERICA BUSINESS SOLUTIONS LLC
ANNUALPRINT SERVICES - COPIERS/PRINTERS $
32,413.71 $
34,714.21 $
7,910.00 $
8,701.00 44000000-NASPO-19-ACS Exp: 7/31/2024
IT
2-5160
Piggybacking: State of Florida Contract 140604,
TOSHIBA FINANCIAL SERVICES
COPIER LEAS ES/ALLOWANCE
$
8,786.57 $
18,679.83 $
25,200.53 $
27,721.00Agreement 44000000-NASPO-I9-ACS Exp: 7/31/2024
IT
2-5160
TRULY NOLEN
PEST CONTROL SERVICES/K-9 AND TERMITE COI$
1,032.00 $
2,150.00 $
1,562.00 $
2,000.00 Obtain 3 Quote if exceads$2,500
POLICE/FACILITIES
3-5210,5-5391
UNIFIRST
CITYWIDE RUG/MAT RENTALS
5
3,742.29 $
3,696.7 $
3,108.91 $
3,500.00 Sourcewell Con Vat 040920 -UFC Exp: 5/22/24
FACILITIES/PCP
5-5391,6-5720-60
US POSTAL SERVICE
CITYWIDEPOSTAGE
$
20,000.00 $
20,496.00 $
20,000.00 $
20,000.00 Exempt -Service provided by governmental entity
FINANCE
2-5130
WIN DSTREAM
TELECOMMUNICATIONS
$
47,087.55 $
47,083.42 $
32,019.00 $
35,221.00 Exempt §62-14
IT
2-5160
$ 547,983.39 $ 755,934.04 $ 727,627.09 $ 829,408.76
3
70
'Le F)t FLOL5,l 44.
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Purchasing Manager
DATE: September 21, 2023
RE: Blanket Purchase Orders FY 2023-2024 under $50,000
RECOMMENDATION:
To adopt the resolution approving the blanket purchase orders (BPO) list which is made up of several
vendors for various commodities citywide for fiscal year 2023-2024 in an amount not to exceed
$50,000.00 each.
REASONS:
A Blanket Purchase Order (BPO) is an agreement to purchase goods from a specific supplier over
defined period of time, up to a maximum dollar amount. A blanket order generally includes
established prices, terms, and conditions for a defined period of time, although without specifying
quantities. Shipments are to be made when and as required by the purchaser, which, in most cases,
may be the end user department (Public Works, CCS, Building, Information Technology etc.).
The following is a list of Blanket Purchase Orders (BPDs), commonly used by various city departments
BPDs make it easier for the vendor and the end-user to fill recurring needs with the end -user's specific
requirements, at a fixed price, while taking advantage of quantity discounts (buying power), saving
administrative time, and reducing paperwork. The vendors on this list, have been procured via a
piggyback contract from another government agency, three quotes, or a justified procurement
method.
This item is being presented for your review and approval, as a form of transparency of the City's
frequently procured vendors under the formal bidding threshold. The blanket purchase orders issued
will not exceed $50,000.00 per vendor for fiscal year 2023-2024.
Item Number: 10.13
64
ADDITIONAL INFORMATION:
Why Action is Necessary:
Pursuant to Chapter 62, Section 62-6, Purchasing limitations; effect on competitive bidding
requirement, (B) Purchases more than $2,500.00 but less than $50,000.00. Purchases of, or contracts
for, materials, supplies, equipment, improvements or services for which funds are provided in the
budget, where the total amount to be expended is in excess of $2,500.00, but which do not exceed
$50,000.00 may be made, or entered into, by the City Manager without submittal to the City
Commission, but shall require compliance with the informal competitive bidding requirements set
forth in §§ 62-6 and 62-7 of this chapter. Single purchases or contracts in excess of $50,000.00 shall
not be broken down to amounts less than $50,000.00 to avoid the requirements of this section.
FUNDING SOURCE:
Funding is available in the FY 23-24 adopted operating budgets throughout the city departments.
Blanket Purchase orders are subject to the adoption of the budget by the City Commission.
ATTACHMENTS:
Resolution
List of Blanket Purchase Orders
Item Number: 10.6
65