HomeMy WebLinkAboutReso 2023-3551RESOLUTION NO. 2023 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO PURCHASE
NECESSARY OFFICE AND OTHER SUPPLIES FROM AMAZON FOR FISCAL YEAR
2023-2024, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY THOUSAND
DOLLARS AND NO CENTS ($150,000.00), SUBJECT TO CERTAIN CONDITIONS;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach ("City") currently purchases office supplies and
equipment ("Supplies"), many of which are purchased from Amazon; and
WHEREAS, Amazon provides significant discounts on bulk purchases, as well as general
discount offers based on membership and prior use; and
WHEREAS, City staff will purchase the Supplies from Amazon utilizing the pricing from
Omnia Partners, f/k/a US Communities, Contract No. R -TC -17006; and
WHEREAS, pursuant to Section 62-13(I) of the City's Purchasing Code, purchases made
through intergovernmental cooperative purchasing arrangements or purchasing consortiums
organized as a corporation not for profit whose members are governmental entities, provided
that such cooperative purchasing arrangements or consortiums provide for a competitive process
to select a vendor, are exempt from the competitive bidding requirements set forth in Chapter
62; and
WHEREAS, the City wishes to authorize the blanket purchase order for Amazon for office
supplies and equipment, in an amount not to exceed One Hundred Fifty Thousand Dollars and
No Cents ($150,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authorization to Purchase. The City Commission hereby authorizes a blanket
purchase order to Amazon for fiscal year 2023-2024, in an amount not to exceed One Hundred
Fifty Thousand Dollars and No Cents ($150,000.00). The City Manager shall seek additional
authority from the City Commission if the $150,000.00 cap is exceeded.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
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ATTEST:
PASSED AND ADOPTED this 2111 day of Sept ber 2023.
Larisa Svechin, Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
MauriWancur, C, City Clerk ain E. Boileau, for Nabors, Giblin &
Nickerson, P.A., City Attorney
Moved by: ' /S.Z4Seconded by: 1
Vote:
Mayor Svechin
Vice Mayor Joseph
Commissioner Lama
Commissioner Stuyvesant
Commissioner Viscarra
(Yes)
(No)
77 -(Yes)
v
(No)
. (Yes)
(No)
(Yes)
(No)
(Yes)
(No)
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DocuSign Envelope ID: 132E1B06-DAC7-4B79-A6BB-7704008E9C33 CC OTH 00673641 2021 TR
Mnce,WMamCou
PUBLIC SC ..
Providing A World -Class Education
CONTRACT RENEWAL
October 4, 2021
Amazon.com Services LLC
(Amazon Business)
Mike Kernish, Director
410 Terry Avenue North,
Seattle, WA 98109-5210
Re: Contract Renewal #1
Contract # R -TC -17006 — On-line Marketplace for Purchases of Products and Services
Dear Mr. Kernish:
This is to advise you that Prince William County Public Schools (PWCS) desires to renew the referenced
contract for an additional two-year period in accordance with Section 3. CONTRACT TERM AND RENEWAL
clause in the Contract. We will be exercising the first renewal of three renewals, each of the renewals to be an
additional two (2) year period. The current contract term will expire on January 18, 2022.
Please advise me if you desire to renew the contract and prices in accordance with the terms of the contract by
signing and returning this Contract Renewal form no later than December 10, 2021. In addition to this
renewal, you must also provide an updated copy of your Certificate of Insurance (COI) with the Prince
William County School Board listed as an Additional Insured as well as the Certificate Holder. The
Certificate Holder address can be added to the COI as follows: P.O. Box 389, Manassas VA 20108.
If you have any questions on this matter, please contact me by phone at (703) 791-8096 or via email at
FredriAM@pwcs.edu.
Sincerely,
Angela M. Fredrickson
Buyer
Acceptance Agreement
It is mutually agreed that the above-mentioned contract is renewed for the period of January 19, 2022 to
January 18, 2024 and all terms and conditions in the original solicitation and contract shall remain the same.
Renew Contract: Yes: X No:
Prices and/or Discounts to Remain the Same
separate cover.
( DocuSigned by:
Vendor_I LLt, Ljjniu'l'
�LttygAaoflmorized Signature
Mike Kernish Authorized signatory
Print Name & Title
Date: December
Yes: X No: If no, explain under
Purchasing: ±A�(�_
Legally Authorized Signature
Anthony Crosby, CPPO
Supervisor of Purchasing, Acting
1, 2021 Date: 11/1/21
PURCHASING OFFICE
-
P.O. BOX 389, MANASSAS, VA 20108 ew legal CS.EDUe 703.791.8743, FAX 703.791.8610
&26-13
103
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305)949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Purchasing Manager
DATE: September 21, 2023
RE: FY 2023-2024 Blanket Purchase Order with Amazon
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
A Blanket Purchase Order (BPO) is an agreement to purchase goods from a specific supplier over
defined period of time, up to a maximum dollar amount. A blanket order generally includes
established prices, terms, and conditions for a defined period of time, although without specifying
quantities. Shipments are to be made when and as required by the purchaser, which, in most cases,
may be the end user department (Public Works, CCS, Building, Information Technology etc.).
Amazon Services, LLC, through Omnia Partners contract number R -TC -17006, allows the City t,
participate and utilize competitively solicited contracts to obtain the best goods/services and pricing
available in the market. The City shall utilize Omnia Partners (formerly US Communities) Contract Nc
R -TC -17006 to purchase office and other supplies Amazon, in accordance with Section 62-13(c) of the
Purchasing Code. Omnia Partners is the largest and most trusted cooperative purchasing organization
for public sector procurement.
Some of the purchases made by City departments in FY22-23 include, but are not limited to, electrica
adapters, fingerprint reader cables, laptop batteries, water filters, door handles, computer monitors
and cables. Special event supplies such as Egg Scramble event supplies, Boogie by the Beach even -
Item Number: 10.1)
99
supplies, Teen Events Supplies, Special Winter Fest supplies, City Anniversary supplies, Athletic
Program Youth supplies and other events, such as Family Movie Nights events; summer camp supplies.
Although the city has blanket POs, city staff (end-users) are responsible for comparing quality, grade,
price, quantity and delivery prior to making a purchase.
The FY23-24 requested amount is $150,000. At the end of the FY, any allocated funds that are not used
will be voided, and the PO will be closed.
ADDITIONAL INFORMATION:
Why Action is Necessary:
Pursuant to Chapter 62, Section 62-13 Exception to Bid Requirements, (C) Bids and Contracts fron
Other entities, and Section 62-7, the City Manager is authorized to procure all supplies, materials,
equipment, and services from other governmental units, when the best interests of the City would be
served subject to the requirement that any purchase in excess of $50,000 requires City Commission
approval.
FUNDING SOURCE:
Funding is available in the FY23-24 adopted operating budgets throughout the city departments.
Blanket Purchase orders are subject to the adoption of the budget, by the City Commission.
ATTACHMENTS:
Resolution
Contract Renewal
Item Number: 10.113
100