HomeMy WebLinkAboutReso 2023-3565RESOLUTION NO. 2023 -� -'�_+�
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, ADOPTING GUIDELINES FOR THE SUBMISSION OF COMMISSIONER
ITEMS FOR MEETINGS OF THE CITY COMMISSION; AUTHORIZING THE CITY
MANAGER, THE CITY ATTORNEY, AND THE CITY CLERK TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Commission of the City of Sunny Isles Beach ("City") is responsible for
making decisions and taking action on ordinances, resolutions, and motions that affect the well-
being of the city and its residents; and
WHEREAS, ss. 74-14 (B) and 74-15 (D) of the City's Code of Ordinances provide City
Commissioners with the authority to place items on the agenda of any Commission meeting
("Commissioner Items"); and
WHEREAS, the City Commission recognizes the necessity for thorough due diligence to
ensure that informed decisions are made; and
WHEREAS, setting guidelines for the submission of Commissioner Items, such as
deadlines and criteria, will assist City staff in their due diligence and preparation; and
WHEREAS, it is in the interest of the City Commission, City staff, and the general public
to streamline the process by which items are researched, discussed, and decided upon.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA:
Section 1. Adoption of Guidelines. The City Commission hereby adopts the following
guidelines for the submission of City Commissioner -initiated agenda items:
a. Memorandum: Each Commissioner shall submit a memorandum for each of their items,
stating the recommended action and the reasons.
b. Formatting: All Commissioner Items must be submitted in a standardized format
provided by the City Clerk.
c. Ordinances: All Commissioner Items which require an ordinance must first be scheduled
and presented as a discussion item following these same guidelines.
d. Ministerial Acts: Certain ministerial acts such as Pledge of Allegiance, National Anthem,
Color Guard, and Invocations will be scheduled at the discretion of the City Clerk.
e. Submission Deadline: All agenda items, including but not limited to resolutions,
motions, and discussion items, must be submitted in writing to the City Clerk no less
than two (2) weeks prior to the meeting date for which the requesting Commissioner
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wishes to have the item placed on the agenda. The City Clerk has the authority to
appropriately schedule Commissioner Items based on date of submission. Each City
Commissioner reserves the right to make a motion to request that the City Commission
waive these guidelines and discuss and act on said Commissioner Item(s). Said motion
must be seconded and approved by a simple majority vote.
f. Staff Review: Provided that Commissioner Items are submitted in accordance with the
aforementioned guidelines, the City Manager, the City Attorney, and/or the City Clerk
will conduct any necessary research to determine the viability of each item prior to
discussion by the City Commission at the designated meeting.
Section 2. Authorization of City Manager, City Attorney, and City Clerk. The City Manager,
the City Attorney, and the City Clerk are hereby authorized to do all things necessary to
effectuate the terms of this Resolution.
Section 3. Effective Date. This Resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 21St day of Se pte be 2023.
ATTEST:
Mauri4io Betancuf, CMC, City Clerk
Larisa Svechin, Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
Ag;&'42-
in E. Boileau, for Nabors, Giblin
& Nickerson, P.A., City Attorney
Moved by: �i`?ti1` l�;ilU/lr� Seconded by: CJt&-<Iyoeyyez
Vote:
Mayor Svechin (Yes) (No)
Vice Mayor Joseph V , (Yes) (No)
—:74
Commissioner Lama (Yes) (No)
Commissioner Stuyvesant (Yes) (No)
Commissioner Viscarra (Yes) (No)
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
�f � f4a38r iw.
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
FROM: Mauricio Betancur, CMC, City Clerk
DATE: September 21, 2023
RE: Resolution Adopting Guidelines for Commissioner Initiated Agenda Items
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
Pursuant to the discussion during August's Regular City Commission Meeting, the City Commission
directed the City Clerk to present a resolution for consideration by the City Commission establishing
and adopting guidelines for Commissioner Initiated agenda items. Setting these guidelines will assist
the City Commission with providing sufficient information, and with ample time, for staff to conduct
their due diligence and provide feedback that will allow for:
1. Informed Decision -Making: Providing detailed memos along with supporting information equips
fellow commissioners and staff with the necessary context to understand the item's significance
and engage in a productive discussion. This ensures that all Commissioners and the public have
the same information during the decision-making process.
2. Efficient and Streamlining_ Having all relevant information presented in a structured and
comprehensive manner speeds up the due diligence process. Staff can focus on analyzing the
data and crafting recommendations rather than spending time gathering basic information,
leading to a more efficient use of resources.
3. Transparency and Accountability Providing supporting materials alongside agenda memos
creates a transparent record that can be accessed by the public. This fosters greater trust and
accountability, as citizens can better understand the rationale behind proposals and the
considerations that go into making decisions.
By adhering to these guidelines, City Commissioners not only enable a more effective and transparent
Item Number: 10.W
decision-making process but also contribute to building a more accountable and efficient government.
ATTACHMENTS:
Resolution
Item Number: IOM