HomeMy WebLinkAboutINVITATION TO BID 23-11-01 STREET LIGHTING PREVENTATIVE MAINTENANCE & AS-NEEDED SERVICES 1 Electrical ITB # 23-11-01
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
INVITATION TO BID
Goods & Services
ITB # 23-11-01
STREET LIGHTING PREVENTATIVE MAINTENANCE &
AS-NEEDED ELECTRICAL SERVICES
RELEASE DATE: FRIDAY, NOVEMBER 3, 2023
NON-MANDATORY PRE-BID MEETING:
THURSDAY, NOVEMBER 16, 2023 AT 11:00 AM
CITY OF SUNNY ISLES BEACH GOVERNMENT CENTER
1ST FLOOR CONFERENCE ROOM
ALL QUESTIONS DUE: MONDAY, NOVEMBER 20, 2023 AT 5:00 PM
SUBMISSION DUE DATE: FRIDAY, DECEMBER 1, 2023 AT 11:00 AM
SUBMIT SEALED BIDS TO:
Envelope must clearly provide your firm’s
name, phone # and contact information and
must be labeled with the ITB # and name.
CITY CLERK
SUNNY ISLES BEACH GOVERNMENT CENTER
18070 COLLINS AVENUE, 1ST FLOOR, CONFERENCE RM.
SUNNY ISLES BEACH, FLORIDA 33160
2 Electrical ITB # 23-11-01
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
TABLE OF CONTENTS PAGE NO.
TABLE OF CONTENTS
LEGAL ADVERTISEMENT/ NOTICE TO FIRM 3
GENERAL TERMS & CONDITIONS 4
SPECIAL TERMS & CONDITIONS 9
SCOPE OF WORK / TECHNICAL SPECIFICATIONS 20
BID FORMAT 24
BID SUBMITTAL FORMS 30
PRICE SHEET 35
EXHIBITS- MUST BE REVIEWED BY YOUR FIRM
EXHIBIT A - DECORATIVE STREET LIGHTS SUNNY ISLES BLVD AND COLLINS
EXHIBIT B - GOLDEN SHORES
EXHIBIT C - STREET LIGHTS SOUTH
EXHIBIT D - STREET LIGHTS COLLINS
EXHIBIT E - STREET LIGHTS CENTRAL
EXHIBIT F - STREET LIGHTS NORTH
AFFIDAVITS
BID BOND AND PERFORMANCE BOND
NON-COLLUSIVE AFFIDAVIT
PUBLIC ENTITY CRIMES
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT
CONFLICT OF INTEREST STATEMENT
DISPUTE DISCLOSURE FORM
ANTI-KICKBACK AFFIDAVIT
ANTI-BOYCOTT CERTIFICATION
E-VERIFY AFFIDAVIT
3 Electrical ITB # 23-11-01
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
LEGAL ADVERTISEMENT
NOTICE TO FIRM
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as
specified.
ELECTRICAL MAINTENANCE SERVICES
INVITATION TO BID NO. 23-11-01
The Specifications for this INVITATION TO BID are available from DemandStar by calling (800) 711-1712 or by
accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of
Sunny Isles Beach – Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than
DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete.
Sealed Bids will be received by the City Clerk no later than 11:00 AM ON FRIDAY, DECEMBER 1, 2023 at the
Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida,
33160. Bids received after this time will not be considered. The City is under no obligation to return Bids. Timely
submitted Bids will be opened publicly and names of firms read aloud at this time. The envelope containing
the sealed bid must be clearly marked:
“IMPORTANT, BID ENCLOSED SUBMIT TO CITY CLERK’S OFFICE”
INVITATION TO BID NO. 23-11-01
ELECTRICAL MAINTENANCE SERVICES
OPENING DATE AND TIME: FRIDAY, DECEMBER 1, 2023 AT 11:00 AM
The City reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny Isles
Beach. Potential and actual proposers shall not solicit or otherwise communicate in any manner whatsoever,
directly or indirectly, with the City Commission, City Manager, evaluation committee members, or City staff,
other than Purchasing Division personnel, regarding this ITB from the time of the ITB initial release through
the award.
The City will host a non-mandatory pre-bid conference on THURSDAY, NOVEMBER 16, 2023 AT 11:00 AM at
the City of Sunny Isles Beach Government Center, 1ST Floor Conference Room.
All questions regarding this bid shall be directed in writing by NOVEMBER 20, 2023 AT 5:00 PM. Questions may
be submitted via email to: Purchasing@sibfl.net.
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive
solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or
until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Mauricio Betancur, CMC, City Clerk
4
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIO0NS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required need
for clarification must be addressed to Purchasing at
Purchasing@sibfl.net by the date mentioned above. Interpretations
or clarifications considered necessary by the City will be issued by
addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan
holders’ list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect. No plea of ignorance
or delay or required need of additional information shall exempt a
Proposers from submitting their Bid on the required date and time
as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via internet lists of all plan holders for each REQUEST FOR
PROPOSALS, INVITATION TO BID, and request for qualifications.
The information is available on-line at www.demandstar.com or by
calling the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered
proposers (those who have been registered as receiving a Bid
package) receive the documents. It is the responsibility of the
vendor prior to the submission of any Bid to check the above website
or contact the Office of the City Clerk at (305) 792-1703 to verify any
addenda issued. The receipt of all addenda must be acknowledged
on the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease five (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City
Clerk by calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Contractor,
supplier, sub-Contractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.107, for
category two for a period of 36 months from the date of being placed
on the convicted vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within
this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all other
items required within this INVITATION TO BID must be executed)
and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by the
proposers. No changes or corrections will be allowed after Bids are
opened. Bids must contain an original, manual signature of an
authorized representative of the company.
1.9 WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence on the
part of the Proposers in preparing the Bid confers no right for the
withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice
to Bidder. It is the responsibility of the proposers to insure that the
Bid reaches the Office of the City Clerk on or before the closing hour
and date stated on the INVITATION TO BID. After the Bid opening,
the contents of the Bid Form will be made public for the information
of vendors and other interested parties who may be present either
in person or by representative. Bids that are received after the Bid
opening time will not be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Proposers facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Proposers, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
1.11.2 Cancellation: Failure on the part of the Proposers to
comply with the conditions, specifications,
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Contractor, which
shall be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this
Bid. The vendor will have ten (10) calendar days after notification of
5
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
the award by the City to execute the Agreement and provide the
required Performance Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name,
or vendor catalog is mentioned whether or not followed by the words
"approved equal" it is for the purpose of establishing a grade or
quality of material only. Vendor may offer equals with appropriate
identification, samples, and/or specifications on such item(s). The
City shall be the sole judge concerning the merits of items Bid as
equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to return
the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample must
be labeled with the Proposers name and manufacturer's brand name
and delivered by them within ten (10) calendar days of Proposers
receipt of the “Notice to Proceed”, unless schedule indicates a
different time. If samples are requested subsequent to the Bid
opening, they should be delivered within ten (10) calendar days of
the request. The City will not be responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery,
it shall be the responsibility of the successful Proposers to notify the
City at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach reserves the
right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposers warrants that the product(s) supplied to the City
conforms in all respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable. Contractor shall take all necessary precautions for the
safety of employees, and shall erect and properly maintain at all
times all necessary safeguards for the protection of the employees
and the public. Contractor shall follow all OSHA Safety Standards.
Danger signs warning against hazards created by his/ her operation
and work in progress must be posted.
All employees of the Contractor shall be expected to wear safety
glasses or goggles, appropriate clothing, and hearing protection
when and wherever applicable. The Contractor shall use only
equipment that is fully operational and in safe operating order.
Contractor shall be especially careful when servicing property when
pedestrians and/ or vehicles are in close proximity — work shall
cease until it is safe to proceed.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-up
and compliance of all items under Warranty/Guaranty and complete
all forms for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposers warrants that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The seller agrees to indemnify
City from any and all liability, loss, or expense occasioned by any
such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The Contractor shall be responsible for obtaining and maintaining
throuhout the contract period his or her city and county local
business tax receipts. Each vendor submitting a Bid on this
INVITATION TO BID shall include a copy of the company’s local
business tax/occupational license(s) with the Bid response. For
information specific to City of Sunny Isles Beach local business
tax/occupational licenses, please call Code Enforcement & Licensing
at (305) 792-1705. If the Contractor is operating under a fictitious
name as defined in Section 865.059, Florida Statutes, proof of
current registration with the Florida Secretary of State shall be
submitted with the Bid. A business formed by an attorney actively
licensed to practice law in this state, by a person actively licensed by
the Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other commercial
entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the
appropriate agency and/or proof of current active status with the
Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Proposers shall be liable for any damages or loss to
the City occasioned by negligence of the Proposers (or their agent)
or any person the Proposers has designated in the completion of
their contract as a result of the Bid. Contractor shall be required to
furnish a copy of all licenses, certificates of competency or other
licensor requirements necessary to practice their profession as
required by Florida State Statute, Miami-Dade County, and City of
Sunny Isles Beach Code. Contractors shall include current Miami-
Dade County Certificates of Competency. These documents shall be
furnished to the City along with the Bid response. Failure to furnish
these documents or to have required licensor will be grounds for
rejecting the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Proposers must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Proposers and insurer to notify the
City Manager of the City of Sunny Isles Beach of cancellation, lapse,
or material modification of any insurance policies insuring the
Proposers, which relate to the activities of such vendor and the City
of Sunny Isles Beach. Such notification shall be in writing, and shall
be submitted to the City finance support service director thirty (30)
days prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
6
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Commission action. The Proposers hereby holds the City harmless
and agrees to indemnify City and covenants not to sue the City by
virtue of such rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance required
by this Bid without prior written consent of the City Manager. Any
award issued pursuant to the INVITATION TO BID and monies which
may be due hereunder are not assignable except with prior written
approval of the City Manager. Further, in the event that the majority
ownership or control of the Contractor changes hands subsequent to
the award of this contract, Contractor shall promptly notify City in
writing (via United States Postal Service – Certified Mail, Return
Receipt Requested) of such change in ownership or control at least
thirty (30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the City
of Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Contractor, their agents, servants or employees in
the provision of goods or the performance of services pursuant to
this Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within five (5) calendar days by the vendor
at their own expense and redelivered at their expense. Rejected
goods left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
its own property. Rejection for non-conformance or failure to meet
delivery schedules may result in the Contractor being found in
default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold the
Proposers responsible for any excess costs occasioned or incurred
thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor cannot
provide an item(s) or service(s) in a timely manner as requested, to
seek other sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Contractor covering the Work to
be performed, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Bid or Proposal: The offer of the Bidders/Proposers
submitted on the prescribed form setting
forth the prices for the Work to be
performed.
Proposers or Bidders: Any person, firm or corporation
submitting a Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Contractor and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Contractor signed
by the City authorizing an addition,
deletion or revision in the Work, or an
adjustment in the Contract Price or the
Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Contractor's
Bid, the Bonds, the Notice of Award, the
Agreement between the City and
Contractor as well as any addenda
thereto, these General Conditions,
Special Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
Invitation to Bid, Insurance Certificates,
Change Orders and Acknowledgment of
Conformance with the City of Sunny Isles
Beach.
Contract Price: The total monies payable to the
Contractor under the Contract
Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Proposers stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
7
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Contractor
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City performs
all necessary searches, inquiries, exploration, and analysis of the
Bids. The ITB shall be awarded to the lowest responsible and
responsive Bidder whose Bid best serves the interests of and
represents the best value to the City. No Notice of Award will be
given until the City has concluded any investigation(s) as they deem
necessary to establish the Proposer’s capability to perform the
Services as described in this RFP, ITB, RFQ or ITQ, as substantiated
by the required professional experience, client references, technical
knowledge and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the financial
capability of the Proposer to perform the Work in accordance with
the Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
Proposers on the basis of these queries and investigations and who
does not meet the City’s satisfaction, even though the firm may be
the lowest dollars and cents Bid. In analyzing Bids, the City will also
take into consideration client references, past work experience and
work product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Proposers a Contract for execution within ninety (90) days
after opening of Bids. The City specifically reserves the right to award
the contract to a proposer who is not necessarily the lowest dollars
and cents proposers on the basis of the results of these queries and
investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond,
the Certificates of Insurance and such other Documents as required
by the Contract Documents shall be executed and delivered by
Contractor to the City within ten (10) calendar days of receipt of the
Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Contractor observes that the Specifications are at variance therewith,
they will give the City prompt written notice thereof, and any
necessary changes shall be adjusted by an appropriate modification.
If the Contractor performs any Work knowing it to be contrary to
such laws, ordinances, rules and regulations, and without such notice
to the City, they will bear all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 23-00-477131-54C appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Contractor shall defend,
indemnify and hold harmless the City, its officers, agents and
employees, from or on account of any injuries or damages, received
or sustained by any person or persons during or on account of any
operations connected with the Work described in the Contract
Documents, or by or in consequence of any negligence in connection
with the same; or by use of any improper materials or by or on
account of any act or omission of the said Contractor or his Sub-
Contractor, agents, servants or employees. The Contractor will
defend, indemnify and hold harmless the City and their agents or
employees from and against all claims, damages, losses and
expenses including attorneys' fees arising out of or resulting from
the performance of the Work, provided that any such claim damage,
loss or expense (a) is attributable to bodily injury, sickness, disease
or death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom and
(b) is caused in whole or in part by any negligent act or omission of
the Contractor, Sub-Contractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may
be liable, regardless of whether or not it is caused by a party
indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
Work, then in lieu of the above provisions of this section the parties
agree that Contractor shall indemnify, defend and hold harmless the
City, their officers and employees, to the fullest extent authorized by
Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to
be incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City by
reason of any such claim or demand, Contractor, upon written notice
from City shall defend such action or proceeding by counsel
satisfactory to City. The indemnification provided above shall
obligate Contractor to defend at its own expense or to provide for
such defense, at City’s option, any and all claims of liability and all
suits and actions of every name and description that may be brought
against City, excluding only those which allege that the injuries arose
out of the sole negligence of City, which may result from the
operations and activities under this Contract whether the Work be
performed by Contractor, its Sub-Contractors, or by anyone directly
or indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they make
a general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Contractor or for any of their
property, or if they file a petition to take advantage of any debtor’s
act, or to reorganize under bankruptcy or similar laws, or if they
repeatedly fails to supply sufficient skilled workmen or suitable
materials or equipment, or if they repeatedly fail to make prompt
payments to Sub-Contractors or for labor, materials or equipment or
they disregard laws, ordinances, rules, regulations or orders of any
public body having jurisdiction, or if they disregard the authority of
the City, of if they otherwise violate any provision of, the Contract
Documents, then the City may, without prejudice to any other right
or remedy and after giving the Contractor and the surety ten (10)
days written notice, terminate the services of the Contractor and take
possession of the Project and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the
Contractor, and finish the Work by whatever method they may deem
expedient. In such case the Contractor shall not be entitled to
receive any further payment until the Work is finished. If the unpaid
balance of the Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional
professional services, such excess shall be paid to the Contractor. If
such costs exceed such unpaid balance, the Contractor will pay the
difference to the City. Such costs incurred by the City will be
determined by the City and incorporated in a Change Order. If after
8
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
termination of the Contractor under this Section, it is determined by
a court of competent jurisdiction for any reason that the Contractor
was not in default, the rights and obligations of the City and the
Contractor shall be the same as if the termination had been issued
pursuant to this document.
1.37.1 Where the Contractor’s services have been so
terminated by the City said termination shall not affect
any rights of the City against the Contractor then
existing or which may thereafter accrue. Any retention
or payment of moneys by the City due the Contractor
will not release the Contractor from liability.
1.37.2 Upon ten (10) days written notice to the Contractor,
the City may, without cause (termination for
convenience) and without prejudice to any other right
or remedy, elect to terminate the Agreement. In such
case, the Contractor shall be paid for all Work executed
and accepted by the City as of the date of the
termination. No payment shall be made for profit for
Work which has not been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Contractor shall have the right to keep
one record set of the Contract Documents upon
completion of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Contractor and those in the Special Conditions and the
rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any error,
omission, or act of the other or of any of their
employees or agents or others for whose acts they are
legally liable, claim shall be made in writing to the other
party within a reasonable time of the first observance
of such in jury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgment upon the award rendered by the arbitrator
may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and
attorneys’ fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the whole, each party
shall be responsible for a portion of the costs of arbitration and their
respective attorneys’ fees as may be determined by the court on
confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any claim
for additional compensation made by Contractor, and to conduct an
audit of the financial and accounting records of Contractor which
relate to the Project. Contractor shall retain and make available to
City all such books and records and accounts, financial or otherwise,
which relate to the Project and to any claim for a period of three
years following final completion of the Project. During the Project
and the three year period following final completion of the Project,
Contractor shall provide City access to its books and records upon
five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the Contract.
Services provided by the Contractor shall be by employees of the
Contractor and subject to supervision by the Contractor, and not as
officers, employees, or agents of the City. Personnel policies, tax
responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative
procedures, applicable to services rendered under the Contract shall
be those of the Contractor.
1.46 PROHIBITION AGAINST CONTRACTING WITH
SCRUTINIZED COMPANIES:
Pursuant to Florida Statutes Section 217.4725, contracting with any
entity that is listed on the Scrutinized Companies that Boycott Israel
List or that is engaged in the boycott of Israel is prohibited.
Contractors must certify that the company is not participating in a
boycott of Israel. Any contract for goods or services of One Million
Dollars ($1,000,000) or more shall be terminated at the City’s
option if it is discovered that the entity submitted false documents
of certification, is listed on the Scrutinized Companies with Activities
in Sudan List, the Scrutinized Companies with Activities in the Iran
Petroleum Energy Sector List, or has been engaged in business
operations in Cuba or Syria after July 1, 2018. Any contract entered
into or renewed after July 1, 2018 shall be terminated at the City’s
option if the company is listed on the Scrutinized Companies that
Boycott Israel List or engaged in the boycott of Israel.
Contractors must submit the certification that is attached to this
agreement. Submitting a false certification shall be deemed a
material breach of contract. The City shall provide notice, in writing,
to the Contractor of the City’s determination concerning the false
certification. The Contractor shall have ninety (90) days following
receipt of the notice to respond in writing and demonstrate that the
determination was in error. If the Contractor does not demonstrate
that the City’s determination of false certification was made in error,
then the City shall have the right to terminate the contract and seek
civil remedies pursuant to Florida Statute Section 215.4725.
End of Section
9
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 2
Special Terms and Conditions
2.1 PURPOSE OF THE ITB
The City of Sunny Isles Beach (the "City"), a municipality located in Miami-Dade County, Florida,
is soliciting sealed bids from qualified Contractors (“Bidders”, “Contractors”, or “Firms”) to supply
all labor, materials, tools, and equipment necessary to provide quarterly preventative street
lighting maintenance “Group 1” to the locations mentioned below, within the limits of Sunny Isles
Beach, and to provide as-needed electrical services “Group 2”.
THE FOLLOWING SCOPE OF WORK APPLIES TO GROUP 1:
Locations and # of street light poles:
• State Road 826 (163rd Sunny Isles Blvd): 18
• Collins Ave: 144 (potentially 156 upon completion)
• Golden Shores (North Island): 130
Additional lights are being installed and will be added to the contract award via an addendum.
Group 1 will consist of a quarterly street lighting maintenance service, repair, and maintenance
of a State Roadway Street Lighting System (hereinafter referred to as the Lighting System) which
consists of an approximate minimum of 144 (potentially 156 upon completion) street lighting
fixtures located along Florida Department of Transportation (FDOT) arterial roadways and 130
lights in Golden Shores, as referenced in “Exhibit A and Exhibit B.” The successful bidder will
perform continuous inspections, and maintenance to the Lighting System to include light pole
assemblies, foundation base, wiring, luminaire assemblies, conductors, grounding system, pole
cable distribution system, fuses, ballast assemblies, pull boxes, conduits, load center,
transformers, control devices, photocells, service points, and other related miscellaneous
subsystems, in accordance with the requirements of the Contract Documents or as directed by
the Project Manager.
Refer to the online web map of these layers and tagged street poles via the link below:
Sunny Isles Beach Street Light Pole Inventory (arcgis.com)
THE FOLLOWING SCOPE OF WORK APPLIES TO GROUP 2
Under the awarded agreement, the Contractor will perform repairs and maintenance as specified
upon call, in accordance with conditions specified. The Contractor shall assign a competent service
technician, specifically qualified to perform the particular task, to each call. All provisions for
diagnostic calls, emergency calls, tools, and parts required to inspect and repair defective
equipment shall be included in the awarded contract.
10
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.2 MINIMUM QUALIFICATION REQUIREMENTS (MQRS)
a. The Prime Contractor shall hold the proper license in the State of Florida to perform the
Scope of Work set forth within this solicitation to include being registered as a Licensed
Electrical Contractor with the State of Florida OR State Registered Electrical Contractor
(ER) with a Miami Dade County Master Electrical Certificate of Competency along with
registration to conduct business in the State of Florida in all required disciplines.
Proposing Bidder must provide a copy of the applicable license(s) with Firm’s response.
b. The Prime or Sub-Contractor shall hold the MOT Traffic Control Advance Course.
Proposing Bidder must provide a copy of the applicable license(s) with Firm’s response.
c. The Prime or Sub-Contractor shall be certified as an International Municipal Signal
Association (IMSA) roadway lighting technician level I. Proposing Bidder must provide a
copy of the applicable license(s) with Firm’s response.
d. The Prime Contractor must have been awarded Prime Contractor and successfully
performed three (3) projects of similar or greater size, scope, and complexity to the
specifications of the ITB within the last five (5) years.
e. Bidder shall provide reference letters for no less than three (3) projects in which
Contractor served as Prime Contractor for projects similar in size and scope. Please note
that the references must be for the same projects in response to MQR “b” above.
2.3 NON-MANDATORY PRE-BID MEETING
A non-mandatory pre-bid conference will be held on THURSDAY, NOVEMBER 16, 2023 AT 11:00
AM at Sunny Isles Beach Government Center located at 18070 Collins Avenue Sunny Isles Beach,
FL 33160, First Floor Conference Room, to discuss the special conditions and specifications
included within this solicitation. Bidders are requested to bring this solicitation document to the
conference, as additional copies may not be available. It is strongly encouraged that Firms
interested in proposing to this ITB attend the Pre-Bid Meeting as a tool to be successful in
responding to the City’s solicitation.
2.4 EXAMINATION OF SITE
Each bidder shall visit the site of the proposed work before submitting a bid and shall fully
familiarize themselves with conditions relating to the scope of work so that he or she may fully
understand the City and any difficulties or restrictions related to execution of work under the
contract. It will be assumed that the Bidder has investigated and is satisfied as to the conditions
of work to be performed and materials to be furnished and shall base Bid on their own opinion of
the conditions likely to be encountered, and for the bid price must assume all risk of variance, by
whomsoever made in any computation or statement of amounts or quantities necessary to fully
complete the work in strict compliance with the Contract Documents.
11
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.5 CONTRACT TERM
This contract will commence upon execution by both parties which shall be the effective date
succeeding approval of the contract by the City Commission, or City Manager, unless otherwise
stipulated in the Notice of Award letter; and contingent upon the completion and submittal of all
required proposal documents. The successful Contractor will be awarded a contract for three (3)
years with the option to renew the contract for one (1) additional two (2) year period, for a total
of five (5) years.
Prior to completion of each exercised contract term, the City may consider an adjustment to price
based on changes in the following pricing index: Consumer Price Index (CPI), All Urban Consumers,
All Items, Miami-Ft. Lauderdale area, in an amount not to exceed 5%.
2.6 METHOD OF AWARD
The term “lowest responsible and responsive Bidder” as used herein shall mean the Bidder whose
bid is the lowest of those Bidders possessing the skill, ability, and integrity necessary for the
faithful performance of the work, whose bid best serves the interests of and represents the best
value to the City, as determined by the City Commission and/or the City Manager. The bidder will
also be evaluated as part of their “responsibleness” on their quality control plan and safety plan.
The City Manager may also reject all proposals received. Section 62-8 of the City Code provides
that the City may consider the following when evaluating bid submissions:
The ability, capacity, and skill of the vendor to perform the Contract.
The character, integrity, reputation, judgment, experience, and efficiency of the vendor.
The quality of performance of previous contracts with the City and references.
The City also reserves the right to waive minor variations to specifications (interpretation of minor
variations will be made by applicable City Procurement personnel). In addition, the City reserves
the right to cancel any contract by giving thirty (30) days written notice. The City reserves the right
to negotiate the type and cost of specific types of services to be purchased.
2.7 MULTIPLE AWARD
The City may award multiple Contractors, as available, by line item, or by group. It is the intent of
the City to award a Primary Contractor that services “Group 1” and “Group 2”, however the City
reserves the right to award “Group 1” and “Group 2” to multiple contractors as primary and
Secondary Contractor for services to be provided to the City under this ITB. The Primary
Contractor shall be the initial firm mobilized by the City. The Secondary Contractor will be utilized
in instances where the scope of the event merits additional resources to assist the Primary
Contractor, or if the Primary Contractor has defaulted its contract. However, the City may utilize
other Bidders in the event that: 1) a contract Bidder is not or is unable to be in compliance with
any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of
reason.
12
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.8 LIQUIDATED DAMAGES
Failure to complete all the work within the time specified above, including any extension granted
in writing by the City, shall obligate the Contractor to pay the City, as liquidated damages and not
as a penalty, a minimum amount equal to One Hundred Dollars ($100) for each calendar day of
delay in the completion of all the work. The liquidated damages will be defined per project. If any
liquidated damages are unpaid by the Contractor, the City shall be entitled to deduct these unpaid
liquidated damages from the monies due the Contractor.
2.9 FIRM BID PRICE
If the Bidder is awarded a contract under this solicitation, the prices proposed by the Bidder shall
remain fixed and firm during the term of the contract, as defined in section 2.5
2.10 PERFORMANCE AND PAYMENT BOND
Intentionally omitted.
2.11 DELIVERY & PROTECTION OF MATERIAL AND EQUIPMENT
Requirements warrant that lead-times for furnishing of equipment and supplies will need to be
considered to accommodate the projects. Due to long fabrication and delivery lead times,
Contractor must have equipment and materials on hand to maintain orderly progress of the Work.
2.12 INSURANCE
Comprehensive General Liability Insurance
General Liability for Bodily Injury & Property Damage with limits of $1,000,000 per occurrence
and $2,000,000 annual aggregate on a primary and non-contributory basis, including the City of
Sunny Isles Beach as Additional Insured, with a Waiver of Subrogation to the City and a Hold
Harmless Agreement. Coverage must be offered in a form no more restrictive than the latest
edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed
by the Insurance Services Office, and shall specifically include the following with minimum limits
not less than those required for Bodily Injury Liability and Property Damage Liability:
• Premises and Operation;
• Independent Contractors;
• Products and/or Completed Operations Hazard;
• Broad Form Property Damage;
Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed,
with minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
13
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
$3,000,000 Umbrella/Excess Liability over and above and following the above mentioned
General Liability & Commercial Automobile Liabilities.
2.12.2 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
• Owned Vehicles;
• Hired and Non-Owned Vehicles;
• Employers’ Non-City ship.
Before starting the Work, the Bidder will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City’s possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above-referenced policies.
The Bidder agrees that if any part of the Work under the Contract is sublet, they will
require the Sub-Contractor(s) to carry insurance as required, and that they will require
the Sub-Contractor(s) to furnish to them insurance certificates similar to those required
by the City in this section.
2.12.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the
Homes Act. 4. Workers’ Compensation in accordance with Florida Statute, including
Employer’s Liability of $1,000,000. Bidder agrees to be responsible for the employment,
conduct and control of its employees and for any injury sustained by such employees in the
course of their employment
2.12.4 Professional Liability Insurance
If required for a specific project, the Contractor must be able to furnish a Professional Liability
Insurance coverage for negligent acts, errors, and omissions in the amount of one million
dollars ($1,000,000), with a minimum coverage of one million dollars ($1,000,000) per
occurrence and one million dollars ($1,000,000) aggregate.
The Professional Liability policy/coverage shall be amended, if necessary, to include the
following:
14
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
1. Description on the declaration describing the scope of your professional services and
shall include all aspects of the services performed under this Agreement, including
negligent acts, errors or omissions arising out of your operations or any qualified sub-
consultants and sub-tier consultants for whom you are legally liable.
2. Deletion of any exclusions pertaining to design/build liability.
3. Coverage shall apply for one (1) year after the Project is complete.
2.12.5 Cancellation and Re-Insurance
It shall be the responsibility of the bidder and insurer to notify the City Manager of the City
of Sunny Isles Beach of cancellation, lapse, or material modification of any insurance policies
insuring the Proposers, which relate to the activities of such vendor and the City of Sunny
Isles Beach. Such notification shall be in writing, and shall be submitted to the City finance
support service director thirty (30) days prior to cancellation of such policies. This
requirement shall be reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the City's insurance and bonding requirements set forth herein will
authorize the City Manager to implement a rescission of the Bid award without further City
Commission action.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER, AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS AN
ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
2.13 INVOICING/PAYMENT
Payment will be made for work that has been completed, inspected, and properly invoiced.
Invoices must include the scope of service performed, dates, and purchase order number.
Vendor shall submit by the 10th day of the following month vendor's completed Invoice for
services rendered. Should the 10th fall on a weekend or holiday, Contractor shall submit his
invoice on the next workday.
A late Statement of Services may be paid in the next month’s billing cycle. Payment will be made
by the City after services have been received and accepted. These invoices shall be submitted to
the City of Sunny Isles Beach, ATTN: Accounts Payable, 18070 Collins Avenue, Sunny Isles Beach,
FL 33160 or AccountsPayable@sibfl.net. All documentation shall reference the appropriate
Contract number, the type of Service(s) provided, and the dates or period that the Services were
provided in the prior 30 days.
2.14 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under the contract shall be in accordance with all governmental
standards, to include, but not be limited to, those issued by the Occupational Safety and
Health Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH),
and the National Fire Protection Association (NFPA) and applicable provisions of the Americans
with Disabilities Act (ADA) in the course of providing any services.
15
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.15 PERMITS
FOR GROUP 1 - The Contractor must obtain an annual permit for annual maintenance within the
State Roadways (Roadway) from the City of Sunny Isles Beach Engineering Right-of-Way Division
and the FDOT. If FDOT requires a permit fee, the Contractor shall pay the annual permit fee.
Contractor must meet all the Maintenance of Traffic (MOT) standards per the latest FDOT
Construction Manual.
Lane closures are to be approved by Public Works-Operations. Any major Roadway intersection
that requires significant work, will require the presence of an off-duty police officer.
The Contractor shall give adequate notices to those in control of all properties affected by the
maintenance activities.
Contractor shall always have a copy of approved permit on the truck. It is the Contractor’s
responsibility to coordinate notice of commencement, and coordinate with the permitting
authority having jurisdiction on any requirements given as a conditional approval of the
permitting for as-needed jobs.
2.16 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE CONTRACTOR
The Contractor shall furnish the following, including but not limited to, all labor, material,
equipment, barricading, MOT inclusive of any required off duty police officers, adequate
supervision, and coordination for satisfactory contract performance. When not specifically
identified in the technical specifications, such materials and equipment shall be of a suitable type
and grade for the purpose and meeting or exceeding all permit or industry standard requirements.
Certain electrical supplies will be purchased and inventoried by the City for use of the Contractor.
The City may request quotes from the Contractor, based on the price sheet, for certain as-needed
supplies/equipment.
Police officers will be required on an as-needed basis, based on the scope of the project. As of
August 2023, the hourly rate for off-duty police officers is $75.00 per hour with a 4-hour minimum
for the officer.
2.17 EMERGENCY SERVICES
Emergency Services are defined as services that are not included within Group 1. These services
may include, but are not limited to, natural disasters, or car accidents. Rates are in accordance
with Group 2 in the price sheet.
The vendor shall provide 24 hours, 7 days a week, emergency service to the City under the
contract. The emergency service response time (defined as the time from acknowledged
notification to arrival on-site) shall be within four (4) hours after notification by the City.
16
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.18 ACCIDENT PREVENTION AND BARRICADES
Barricades, cones, construction fencing, temporary construction fencing, and off-duty police
officers, per City regulations and other relevant requirements, shall be provided by the Contractor
when work is performed in areas traversed by persons, vehicular traffic or when deemed
necessary by the City Manager at no extra cost to the City. CONTINUOUS OFF-DUTY POLICE
SUPPORT SHALL BE REQUIRED FOR ALL WORK RESULTING IN MODIFICATIONS TO THE EXISTING
TRAFFIC FLOW PATTERNS INCLUDING BUT NOT LIMITED TO LANE CLOSURES AND DETOURS OR
WHERE OTHERWISE REQUESTED BY THE CITY.
Contractor shall comply with City, State and Federal regulations and permit requirements for the
placement of the proper Traffic Control Devices. Precautions shall be exercised at all times for the
protection of persons and property. All services performed under the contract shall conform to
all relevant regulations as prescribed in the current edition of the Manual of Uniform Traffic
Control Devices (MUTCD), the FDOT’s Design Standards (DS) and OSHA during the course of such
effort. Where requirements vary or conflict, the more stringent shall apply. Any fines levied by
the above-mentioned authorities for failure to comply with these requirements shall be borne
solely by the Contractor.
2.19 TRAFFIC MAINTENANCE AND SAFETY PROVISIONS
The Contractor shall be responsible for the provisions, installation, and maintenance of all traffic
control and safety devices according to the specifications outlined in the FDOT Roadway and
Traffic Design Standards. In addition, the Contractor is responsible for resetting all traffic control
and information signage and pavement marking removed or damaged during the construction
period. Excavated material or other stored material adjacent to the pavement Roadway shall be
adequately marked for traffic safety at all times.
The Contractor will be responsible for initiating, maintaining and supervising all safety precautions
and programs in connection with the Work. They will take all necessary precautions for the safety
of, and will provide the necessary protection to prevent damage, injury, or loss to:
• All employees and other persons who may be affected thereby,
• All the Work and all materials or equipment to be incorporated therein, whether in
storage on or off the site, and
• Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks,
pavements, roadways, structures, and utilities not designated for removal, relocation, or
replacement in the course of construction.
2.20 CORRECTION OR REMOVAL OF DEFECTIVE WORK
If required by City, Contractor shall promptly, as directed and at its sole expense, either correct
all defective Work, whether or not fabricated, installed, or completed, or, if the Work has been
rejected by City, Contractor must replace non-defective Work. Contractor shall bear all direct,
indirect, and consequential costs of such correction or removal.
17
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.21 DAMAGE TO PUBLIC OR PRIVATE PROPERTY
If property (public or private) is damaged while Contractor is performing work specified or is
removed for the convenience of the work, it shall be repaired or replaced at the expense of the
Contractor in a manner acceptable to the City prior to the final acceptance of the work. Contractor
will be responsible for applying and securing any permits that may be required to complete such
repairs. Such property shall include but not be limited to: existing facilities and all of its
components, site amenities, concrete and/or asphalt surfaces, vehicles, structures, sidewalks,
curbs and gutters, driveways, utilities, etc. Contractor must provide protection necessary to
prevent damage to property being repaired or replaced. If the work site has any pre-existing
damage, the Contractor shall notify the Public Works/City Engineer in writing. Failure to do so
shall obligate the Contractor to make repairs per the above section.
2.22 UTILITY
It shall be the responsibility of the Contractor to contact all affected utility owners and determine
the precise locations of all utilities prior to beginning work. Utility owners shall be contacted a
minimum of 72 hours prior to the commencement of operations. Special care shall be used in
working around or near existing utilities, protecting them when necessary to provide
uninterrupted service. In the event any utility service is interrupted, the Contractor shall notify
the utility owner immediately and shall cooperate with the owner, or his representative, in the
restoration of service in the shortest time possible. Existing fire hydrants shall be kept accessible
to fire departments at all times.
2.23 CLEAN-UP
The Contractor shall at all times keep the premises free from accumulation of waste materials or
rubbish caused by his employees or the Work. Upon completion of the Work and before
acceptance and final payment shall be made, the Contractor shall clean and remove from the site
and adjacent property, all surplus and discarded materials, rubbish, and temporary structures.
The Contractor shall restore in an acceptable manner all property which, has been damaged
during the execution of the work. The Contractor shall leave the site and vicinity unobstructed in
a neat and presentable condition throughout the entire area.
The Contractor shall properly dispose, at its own cost, of any waste resulting from the work being
performed in an approved facility at an approved site unless otherwise specified in this document.
2.24 E-VERIFY
Florida Statute 448.095 directs all public employers, including municipal governments, to verify
the employment eligibility of all new public employees through the U.S. Department of Homeland
Security’s E-Verify System, and further provides that a public employer may not enter into a
contract unless each party to the contract registers with and uses the E-Verify system. Florida
Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor,
the subcontractor must provide the contractor with an affidavit stating that the subcontractor
does not employ, contract with, or subcontract with an unauthorized alien.
18
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny
Isles Beach are required to verify employee eligibility using the E-Verify system for all existing and
new employees hired by the contractor during the contract term. Further, the contractor must
also require and maintain the statutorily required affidavit of its subcontractors. It is the
responsibility of the awarded vendor to ensure compliance with E-Verify requirements (as
applicable). To enroll in E-Verify, employers should visit the E-Verify website (https://www.e-
verify.gov/employers/enrolling-in-e-verify) and follow the instructions. The contractor must, as
usual, retain the I-9 Forms for inspection.
2.25 HOURS OF WORK
The Contractor shall minimize the impact of maintenance and repairs on the general public
ensuring that all service interruptions are kept to a minimum and providing temporary services,
structures, and facilities as required. The existing service to the residents and businesses may not
be interrupted for more than 4 hours without written permission from the City. The Contractor
shall perform work between the hours 9:00 AM and 5:00 PM Monday through Friday; and
weekends with permission or as restricted by the local jurisdiction. Work outside these hours or
on weekends and holidays is prohibited without permission from the City.
2.26 WARRANTY
The successful bidder shall furnish factory warranty on all equipment furnished against defect in
material and/or workmanship. The factory warranty shall become effective on the date of
installation and acceptance by the City. Should any defect in material or workmanship, excepting
ordinary wear and tear, appear during the above stated warranty period, the successful bidder
shall repair or replace same at no cost to the City immediately upon written notice from the City’s
project manager or city engineer. The successful bidder will not be liable under the above
warranty for any defects or damages resulting from unforeseeable causes beyond the control and
without the fault or neglect by the University, acts of God, fires, floods, and hurricanes.
2.27 BACKGROUND CHECK – LEVEL 2 (APPLICABLE TO GROUP 2, IF TASK ORDERS ARE DONE IN CITY PARKS)
The successful bidder and all personnel employed by them shall be required, at their sole cost and
expense, to pass a criminal background check prior to award of the contract, and every renewal
term, which background check shall be facilitated through the City’s Human Resources
Department. Contractor expressly understands and agrees that a duty is hereby created under
the Contract that requires Contractor to provide ongoing disclosure throughout the term of the
Contract as provided for herein relative to the criminal background screening required by this
Section. The criminal background check shall consist of a Florida department of law enforcement
("FDLE") Florida crime information center/national crime information center ("FCIC/NCIC")
criminal records check. Any employee not meeting this requirement will not be permitted to work
at any city facility. The successful proposer shall be required to coordinate the criminal
background checks through the City by contacting Human Resources at 305-792-1708.
19
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.28 PUBLIC RECORDS LAW
The City is subject to Chapter 119, Florida Statutes, “Public Records Law.” No claim of
confidentiality or proprietary information in all or any portion of a response will be honored unless
a specific exemption from the Public Law exists and is cited in the response. An incorrectly claimed
exemption does not disqualify the firm, only the exemption claimed. Contractor acknowledges
the public shall have access at all reasonable times, to all documents and information pertaining
to City’s contracts, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow
access by the City and the public to all documents subject to disclosures under applicable law. To
the extent that Contractor has been provided access to or has received security sensitive
information, as defined by Florida Statutes, Section 119.071 and/or has executed a Confidential
Information Acknowledgement and Agreement as part of the ITB process, Contractor shall keep
and maintain the security sensitive information as confidential and exempt from public
disclosures as required by Florida Statutes.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
SUCCESSFUL PROPOSER’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT CITY OF SUNNY ISLES
BEACH 18070 COLLINS AVENUE, SUNNY ISLES BEACH, FL
33160. THE CITY CLERK’S OFFICE MAY BE CONTACTED BY
PHONE AT (305) 792-1703 OR VIA EMAIL AT
MBetancur@sibfl.net.
2.29 PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL INTERESTS IN
GOVERNMENT CONTRACTING -- F.S. 287.05701
Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended,
that the City will not request documentation of or consider a Bidder's social, political, or
ideological interests when determining if the Bidder is a responsible Bidder. Bidders are further
notified that the City's governing body may not give preference to a Bidder based on the Bidder's
social, political, or ideological interests.
END OF SECTION
20
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 3
SCOPE OF SERVICES / TECHNICAL SPECIFICATIONS
3.0 SCOPE OF SERVICE:
3.1
The purpose of this solicitation is to establish a contract, by means of sealed bids, with a qualified
firm(s), to supply all labor, materials, tools, and equipment necessary to provide street lighting
maintenance for all roads within the limits of Sunny Isles Beach, on a quarterly maintenance
schedule, Group 1, and on an as-needed basis- Group 2.
THE FOLLOWING SCOPE OF WORK APPLIES TO GROUP 1
MATERIALS AND INSPECTION CHECKLIST (GROUP 1):
The City has 161 light street light poles (144 on Collins Ave A1A “CA” and 17 in Sunny Isles Blvd SR
826 (“SB”), and 130 lights in Golden Shores (“GS”).
SCOPE OF MAINTENANCE Location: CA 1 – 144
PASS OR FAIL
Location: GS 1 – 132
PASS OR FAIL
Location: SB 1 – 17
PASS OR FAIL
a)Check the physical condition
of the concrete base, T-base,
hand-hole cover, and base
fasteners.
b)Check the power feed to
the fuse to protect the luminaire.
c)Check the fuse and fuse
holder as well as their close fit.
Replace the fuse and fuse holder
as required.
d)Physical check of pole
circuit grounding.
e)Check the physical condition
of the arm and the luminaries,
replacing components as
required.
f)Check current feed to
luminaries to detect possible
wiring problems inside the pole
and arm.
g)Check lamp condition
and replace as required.
h)Check power door and
replace as required.
21
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
i) Perform a visual
inspection of the illumination
pattern for correctness.
j) Check light bulbs and
Ballasts
k) Fix and or report any damage
skirts.
l) Removal and report of graffiti.
m) check the controls for each
section of lighting, either Photo
cell or timeclocks and the service
disconnects, fused disconnect or
circuit breaker enclosure for
each section of lighting
The Contractor shall also supply and install all items necessary to ensure proper functioning of
the Lighting System, including photocell(s), ground wire to be made to the ground lug in the
pole base as shown on the electrical diagram, inline fuses and holders, non-delay fuses 5 – 10
amp time delay 300 volt or 600 capacity for each pole accordingly, and appropriate connectors,
miscellaneous wiring and appurtenant items.
UTILITY LOCATIONS:
It is the Contractor's responsibility to call for and coordinate all Electrical Utility markings with
Sunshine State One Call.
VOLTAGE:
The Contractor shall verify the appropriate voltage of the work to be performed on site.
TRENCH RESTORATION AND COMPACTING:
Trench restoration, compacting, and pavement restoration shall be done by the Contractor, per
City standards and the FDOT Construction Standards.
The Contractor shall immediately report street light outages and/or disruptions found requiring
repairs and perform minor work, including but not limited to adjusting or replacing luminaries,
lamps, parabolic lenses, replacing fuses, and photocells. All lighting outages shall be attended to
within 48 hours of being reported by the Public Works-Operations.
The Contractor must maintain at a minimum 90% of the lights working as per Contractor nightly
inspection and the Public Works-Operations staff.
Perform repairs reported by the patrol crews or directed by Public Works-Operations every
Monday through Friday.
22
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
For all emergencies and as directed by Public Works-Operations, dispatch maintenance and repair
crews with sufficient personnel, material, and equipment resources to safely secure the
disruption site within 4 hours of an outage being reported to the Contractor or identified by the
patrol crew.
DISPOSAL OF MERCURY, VAPOR AND HIGH PRESSURE SODIUM LAMPS (AT THE EXPENSE OF
THE CONTRACTOR):
Contractor shall be responsible for selecting a recycling company that complies with all County,
State, and Federal regulations and laws.
Disposal of these lamps shall be done by one of the recycling companies listed by the Florida
Department of Environmental Protection (DEP). The Contractor is responsible for always
complying with the latest legislature rules regarding mercury vapor lamps and high-pressure
sodium lamps. During the implementation of the Contract, evidence of the recycling process
shall be presented to the City utilizing a service ticket issued by the recycling company to the
Contractor. This ticket shall contain the name and address of the Contractor, date, and the
number of items recycled.
SYSTEM EVALUATION:
The City will evaluate the Lighting System on an as-needed basis. Any unsatisfactory situation
that falls within the scope of the Contract shall be corrected when requested by Public Works-
Operations within 48 hours.
The Contractor shall perform a complete safety check at each location where any maintenance
or work of any type is performed; this safety check shall be noted in the street light
maintenance work order form. This form shall indicate the work order number and be signed by
the Contractor Master or Journeyman Electrician licensed in Miami-Dade County or the State of
Florida.
3.2 QUARTERLY REPORT
The Program Manager must furnish a report (“Report”) each Quarter that must consist of five (5)
parts broken down as follows:
This Part of the Report must include the following:
a. Dates of inspections
b. Name and signature of inspector
c. Locations of the inspection
d. Work inspected
e. Poles found to be non-compliant
i. Deficiencies found per Pole
ii. Actions taken to correct deficiencies
iii. Actions taken to mitigate future occurrences of the deficiencies
23
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Contractor must provide Project Manager(s) with a hard copy and/or electronic copies of all forms
and documents prepared as part of the Quality Control Plan monitoring.
3.3 THE FOLLOWING SCOPE OF WORK APPLIES TO GROUP 2 – AS NEEDED
For services under Group 2, a written quote by the Contractor and a Purchase Order signed by the
City is required for Contractor to render services for the task order.
Under this agreement, the Contractor will perform repairs and as-needed maintenance as
specified by Project Manager, in accordance with conditions specified and the hourly contracted
rates. The Contractor shall assign a competent service technician, as per organizational chart,
specifically qualified to perform the particular task to each call. All provisions for diagnostic calls,
emergency calls, tools, and parts required to inspect and repair defective equipment shall be
included in the contract.
Scope for Group 2, may include but is not limited to:
•Replacement of any damages pull boxes or lids
•Repair or repair any underground light pole concrete base
•Repair of repair any service point damage by accident or due to age of material
•Retrofit or upgrade any system in the street lights
•Repair or replace step down transformers or GFCI in the poles or removal of any
decoration accessories for Holiday season.
•Install any missing wiring
•Perform any repairs related to natural disasters.
UNDERGROUND DAMAGES
Contractor must make repairs if damages are caused by third parties such as FPL, AT&T, Cable
TV, other utilities or any private contractor. Contactor must notify City Project Manager
and take pictures and notify Project Manager of identified damages prior to repairing. An
estimated labor cost per hour, equipment, and materials is required for approval by Public
Works-Operations, and an invoice must be provided to the City at the end of the month.
If City employees cause damages, the City will be responsible for the damages.
24
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 4
BID RESPONSE FORMAT
4.0 FORMAT
Submittals shall be submitted in duplicate. Submit one (1) original, three (3) copies and one
(1) electronic copy of the submittal on USB Drive. All required signatures shall be manual, in
blue ink of an authorized representative who has the legal authority to bind the Contractor in
contractual obligations. Each page of the bid should state the name of the Contractor, the bid
number, and the page number. The City reserves the right to request additional data or
material to support bid. All material submitted in response to the ITB will become the property
of the City.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format specifically addressing each criterion below:
1.Company Information
In response to this Proposal, all Contractors must provide the following:
Name of Agency/Company (including any "Doing Business As" names)
Company Locations
Internet Web Site Address (if any)
Office address and telephone number, email address
Proof of insurance
Bidder must submit a copy of Florida Division of Corporations Sunbiz report with
your company registered as active.
W9
MOT License
Org Chart
2.Qualifications
Proposer’s relevant experience, qualifications and past performance
An explanation of why the Contractor is the best qualified to perform the
contract and demonstrate its qualifications including an item-by-item disclosure
outlining how the Contractor meets or exceeds the requirements of this ITB.
Provide a brief introduction letter highlighting the overall experience and
qualifications of the Respondent with respect to the services requested under this
Solicitation. Project list demonstrating this minimum experience and shall
include, at a minimum: the project, date of completion, base contract amount,
number and amount of change orders, if any, the name, address, and phone
number of the owner or owner’s representative familiar with the work.
Specifically list any projects, either complete or underway, that are located in
Miami-Dade, Broward or Palm Beach, Florida Counties.
Bidder must address the Minimum Qualification Requirements A – E, per
Section 2.2 of ITB.
25
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
3.Staffing
Relevant experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors. Submit an Org Chart.
•The size and experience of the company staff pool from which staff assigned to
the management contract can be drawn.
•The composition of the staff team that will be assigned to the contract.
•The names of the employees in the area responsible for this contract
•Their function in the company.
•The name of the person who will be responsible for the coordination of work.
•Experience and qualifications of staff and satisfactory record of performance of
staff
•Each proposal must identify the name(s) and address(es) of all Subcontractors,
suppliers and other persons and organizations including those who are to furnish
the principal items of material and equipment. If requested by City after Bid
Opening and before Award, the successful bidder shall submit to City additional
detail on any or all Subcontractors or Suppliers including without limitation,
pertinent information regarding similar projects, and other evidence of
qualification for each such Subcontractor, Supplier, other persons or
organization.
4.Approach / Methodology
Proposers approach methodology to providing the services requested in this solicitation
must reference:
Suitability of the methodologies and approaches used in achieving tasks.
Overall organization to completing the project.
Work plan explaining how they intend on meeting the established deadlines.
Bidders are required to provide an Emergency Response Plan with 4 Hour
Response for emergency call-outs (submit with bid).
Bidder shall specify on the attached Bid Form the estimated
response/mobilization time necessary to get crews working after contract
award.
Include information on Manufacturers' warranties
Value engineering, if applicable
Quality assurance and quality control (QA/QC) programs
Safety plan
5.Corporate Standing and Authorized Signatory
Respondent must demonstrate that the company is in good standing and that the person
signing this submittal is an Authorized Signatory on behalf of the respondent to sign bids,
proposals, negotiate and/or sign contracts, agreements, amendments and related
26
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
documents to which the respondent will be duly bound. The respondent must provide a
copy of the State Certificate of good standing listing the officers of the company. If the
signatory is not one of the officers listed on the State Certificate, the respondent must
provide one of the following forms of evidence of Signatory Authority with its response:
a.A copy of firm’s Articles of Incorporation listing the approved signatories of the
corporation;
b.A copy of a resolution listing the members of staff as authorized signatories for the
firm; and
c.A letter from a corporate officer listing the members of staff that are authorized
signatories for the firm.
6.Litigation History
Contractor shall provide a summary of any litigation or arbitration that the Contractor, its
parent company or its subsidiaries have been engaged in or are currently engaged in,
during the past five (5) years against or involving (1) any public entity in Florida for any
amount (2) any private entity for an amount greater than $100,000. The summary shall
state the nature of the litigation or arbitration, a brief description of the case, the
outcome or projected outcome, and the monetary amounts involved. The City may
disqualify any Contractor it determines to be excessively litigious.
7.Forms and Attachments
Enclosed Forms;
Bidder must complete, sign as required, and submit the Addenda and all forms; and
Firm’s Current Certificate(s) of Insurance.
8.Exceptions
Bidder must list any exceptions taken to the terms and condition in this ITB.
27
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
QUALIFICATION REQUEST
INCLUDE WITH YOUR BID
Contractor must list projects of similar project scope fulfilling the following qualification requests:
1. List Contract Management Personnel. Personnel cannot be changed without written approval.
Contract Manager
2.How many years has your organization been in business as a Contractor?
3.List current workload.
4.The business is a (sole proprietorship) (partnership) (corporation) and name of owner:
5.Has your company ever been debarred or terminated for default on a government contract?
7.Firm must list any exceptions taken to the terms and condition in this ITB.
8.Discuss strategies the submitter will implement to ensure the project is kept on budget.
28
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
9.Have you personally inspected the plans and location, are there any concerns that may impede
your performance on this contract?
10.Describe the submitter’s attributes, which make the submitter best-suited for this project.
11.Is your firm applying for Group 1 or Group 2, or both?
END OF SECTION
29
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
REASON FOR “NO BID”
For firms choosing NOT to bid/propose on this opportunity, the City appreciates your
response using this form.
Please return via email to Purchasing@sibfl.net.
Why did your firm choose not to respond to this opportunity?
Circle all that apply from below list: ____
a. We do not offer these services or equivalent.
b. Insufficient time to respond to the solicitation.
c. Our project schedule would not permit us to perform.
d. Unable to meet requirements.
Other:
30
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
INVITATION TO BID
SECTION 5
BID SUBMITTAL FORMS OPENING: 11:00 A.M.
DECEMBER 1, 2023
PLEASE QUOTE PRICES FURNISHED & INSTALLED, LESS TAXES, PROVIDED TO
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Manager:
Genesis Cuevas
Date Issued:
November 3, 2023
This ITB Submittal Consists of
this ITB, Attachments and
Exhibits
Sealed bids are subject to the Terms and Conditions of this INVITATION TO BID and the accompanying
Bid Submittal. Such other contract provisions, specifications, drawings, or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address
shown above until the above stated time and date, and at that time, publicly opened for furnishing the
supplies or services described in the accompanying Bid Submittal Requirement.
ITB 23-11-01
STREET LIGHTING AND ELECTRICAL MAINTENANCE SERVICES
Firm Name:
________________________________________
RETURN ONE ORIGINAL, THREE COPIES AND ONE USB RESPONSE IN A SEALED ENVELOPE
31
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II: NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
32
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
BID SUBMITTAL FORM
Bid Title: ELECTRICAL MAINTENANCE SERVICES
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Bidder accepts all of the terms and conditions of the Advertisement or INVITATION TO BID and
Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposer agrees
to sign and submit the Agreement with the Bonds and other documents required by the Bidding
Requirements within ten days after the date of the City’s Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Proposer has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Proposer.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Proposer has
not directly or indirectly induced or solicited any other Proposers to submit a false
or sham Bid; the Proposer has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Proposer has not sought by collusion to
obtain for itself any advantage over any other Proposers or over the City.
The Proposer understands and agrees that the Bid is for unit prices to furnish and install individual Work
Items for maintenance and/or repair work, complete in place. Estimates are provided for the purposes of
Bid Evaluation and to establish unit prices for individual Work to be contracted by the City under individual
Purchase Orders, based on the unit prices established under this Bid.
The City and the successful Proposer will establish completion times for each individual Work Item and the
successful Proposer agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
33
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the bidder agrees to all Terms and conditions of this
INVITATION TO BID .
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
34
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
PRICE SHEET
I. Bidder must use the Bid Price Sheet to submit Bidder’s price for this Project.
II. Bidder shall hold the unit Bid Prices firm throughout the Contract period. Bidder
guarantees response time necessary to have a crew return to correct unfinished or
unsatisfactory services.
III. The City reserves the right to increase, decrease, and/or choose the items and quantities
below for the Project to meet its available budget using the unit prices provided below.
IV. Bidder must completely fill out each column below, i.e., unit price and total.
V. Not applicable or “N/A” is not acceptable and will cause Bidder to be determined non-
responsive. An authorized officer per the Bidders Sunbiz, must sign the Total Bid Price
Sheet.
VI. The award will be to the lowest responsive/responsible Bidder for Total Bid Amount.
ITEM
NO.
DESCRIPTION OF WORK QTY PER LIGHT EXTENDED
1 Maintenance and service per streetlight for
streetlights to include labor and equipment.
COLLINS AVE PER EXHIBIT A 156
$$
2 Maintenance and service per streetlight for
streetlights to include labor and equipment.
GOLDEN SHORES PER EXHIBIT B 130
$$
$
$
ITEM
NO.
DESCRIPTION OF WORK REGULAR HOURS
(7am - 5pm MONDAY -
FRIDAY)
OVERTIME
HOURLY
RATE
1 MASTER ELECTRICIAN $$
2 JOURNEYMAN $$
3 ELECTRICIAN'S HELPER $$
4 55FT BUCKET TRUCK WITH OPERATOR $$
5 ONE PERSON INDOOR LIFT TO A
MAXIMUM OF 45' FT
$$
6 TRENCHING $$
7 DIRECTIONAL BORING $$
8 PULL BOXES (FURNISH & INSTALL)$$
9 MINI EXCAVATOR WITH OPERATOR =$$
10 COMPRESSOR OPERATOR $$
11 Maintenance of Traffic (MOT) Only a
maximum 5% markup on MOT
invoices allowed)
MARK-UP ON O.E.M. / MSRP List for parts %
INVITATION TO BID 23-11-01
ELECTRICAL MAINTENANCE SERVICES
GROUP 1 - MAINTENANCE AND SERVICE OF STREETLIGHTS - QUARTERLY
GROUP 2 - ADDITIONAL LABOR, SERVICES & MATERIALS - CITYWIDE AS-NEEDED
QUARTERLY GROUP 1
LS
TOTAL ANNUAL GROUP 1
35
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT A –
Decorative Light Poles
36
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT B
GOLDEN SHORES
37
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT C
SIB_StreetLights_South
38
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT D
SIB_StreetLights_Collins
39
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT E
SIB_StreetLights_Central
40
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT F
SIB_StreetLights_North
41
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
AFFIDAVITS
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
______________________________________________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 200_.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Personally Known __________ OR Produced Identification __________
roduced
________________________________ 10/1998
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
DECEMBER 28, 2010
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ___________________
BEFORE ME, the undersigned authority, personally appeared _____________________________, who was duly sworn,
deposes, and states:
18.1. I am the _________________________________________________ of
__________________________________with a local office in _____________________________ and principal office in
_____________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. ______________ described
as: Golden Shores Street Lighting. The Affiant has made diligent inquiry and provides the information contained in this
Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.7 I certify that no member of the entity’s ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.8 I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this _________ day of _____________________________________, 2023.
_________________________________ _________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this _____ day of ______________________, 2023.
Personally Known ________ OR
Produced Identification ________; Type of Identification _________________________
__________________________________
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
DECEMBER 28, 2010
CONTRACTOR ANTI-BOYCOTT CERTIFICATION
[PURSUANT TO FLORIDA STATUTE § 215.4725]
I, ___________________, on behalf of _________________________,
Print Name Company Name
certifies that___________________________ does not:
Company Name
1.Participate in a boycott of Israel; and
2.Is not on the Scrutinized Companies that Boycott Israel list; and
3.Is not on the Scrutinized Companies with Activities in Sudan List; and
4.Is not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List; and
5.Has not engaged in business operations in Cuba or Syria.
________________________________
Signature
________________________________
Title
________________________________
Date
E-Verify Affidavit
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employment eligibility of all new public employees through the U.S. Department of Homeland Security’s E-
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E-Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E -Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure com pliance with E-Verify requirements (as applicable). To enroll in E-Verif y, employers should visit
the E-Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the
instructions. The contractor must, as usual, retain the I-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E-Verify requirements.
Company Name
Offeror Signature Date
Print Name Title
Federal Employer Identification Number (FEIN)
Notary Public Information
Sworn to and subscribed before me on this this day of , 2023.
By
Is personally known to me
Has produced identification (type of identification produced: )
Signature of Notary Public
Print or Stamp of Notary Public Expiration Date