HomeMy WebLinkAboutReso 2024-3619RESOLUTION NO. 2024 - 1
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, RATIFYING THE WAIVER OF THE COMPETITIVE BIDDING PROCEDURES
OF CHAPTER 62 OF THE CITY'S CODE OF ORDINANCES; RATIFYING THE
EXPENDITURE OF BUDGETED FUNDS FOR THE PURCHASE OF A 4X4 FORD F150
FROM GUS MACHADO FORD, IN AN AMOUNT NOT TO EXCEED FIFTY-TWO
THOUSAND FIVE HUNDRED DOLLARS AND NO CENTS ($52,500.00);
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on September 15, 2022, via Ordinance No. 2022-590, the City Commission of
the City of Sunny Isles Beach ("City") adopted the Operating and Capital Improvement Budget
for the Fiscal Year Commencing October 1, 2022, through September 30, 2023 ("Adopted
Budget"); and
WHEREAS, the City's Cultural and Community Services Department was in need of
purchasing a 4x4 Ford F-150 truck ("Truck"), which were included in the Adopted Budget; and
WHEREAS, due to high demand as well as supply chain issues, there is a national
shortage of vehicles; and
WHEREAS, Gus Machado Ford ("Vendor") had the Truck readily available for purchase;
and
WHEREAS, as a result of the aforementioned constraints, and after conducting a good
faith review of available sources, the City Manager determined that it was in the City's best
interest to authorize the purchase of the Truck, in an amount not to exceed Fifty -Two Thousand
Five Hundred Dollars and No Cents ($52,500.00); and
WHEREAS, pursuant to Section 62-12 of the City's Code of Ordinances, the City
Commission may authorize the waiver of competitive bidding procedures upon the
recommendation of the City Manager that it is in the City's best interest to do so to obtain
goods and services which cannot be acquired through the normal purchasing process due to
insufficient time; and
WHEREAS, the City Commission wishes to ratify the waiver of competitive bidding
procedures and the expenditure of budgeted funds for the purchase of the Truck from the
Vendor, in an amount not to exceed Fifty -Two Thousand Five Hundred Dollars and No Cents
($52,500.00).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Ratification of Waiver of Competitive Bidding Procedures. The City Commission
hereby ratifies the waiver of the competitive bidding procedures upon the recommendation of
@BCL@240BF6D8.doc Page 1 of 2 124
the City Manager that it is in the City's best interest to do so pursuant to Section 62-12 of the
City's Code of Ordinances
Section 2. Ratification of Expenditure of Funds. The City Commission hereby ratifies the
expenditure of budgeted funds for the purchase of a 44 Ford F-150 truck, in an amount not to
exceed Fifty -Two Thousand Five Hundred Dollars and No Cents ($52,500.00); from Gus Machado
Ford.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED on this 151h day of Febru
r, CMC, City Clerk
Larisa Svechin, Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
�/AAAZZt�
Iain E. Boileau, for Nabors, Giblin &
Nickerson, P.A., City Attorney
Moved by:
Seconded by:U(C� �c kjtj�4vLs- L+qA
Vote:
Mayor Svechin
(Yes)
(No)
Vice Mayor Lama
(Yes)
(No)
Commissioner Joseph
(Yes)
(No)
Commissioner Stuyvesant
/
(Yes)
(No)
Commissioner Viscarra
(Yes)
(No)
@BCL@240BF6D8.doc Page 2 of 2 125
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c,r� of sup+ r.
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Gayle Vasile, Cultural and Community Services Director
DATE: February 15, 2024
RE: Ratification of Expenditure of Budgeted Funds for Purchase of City Vehicle
RECOMMENDATION:
Staff recommends approval.
REASONS:
In accordance with the FY22-23 Adopted Budget, in February 2023, the City purchased a new 202;
Supercrew 44 Ford F-150 from Gus Machado Ford totaling $52,500, including titles/tags anc
registration. The city is requesting ratification of the purchase, and the waiver of the bidding
procedure as the dealers on state contracts either did not have F -150s in stock, or long lead-times. For
instance, a dealership on FSA contract emailed Purchasing in February '23 declined stating, "Ford wil
likely open up orders in late spring or early summer". In comparison, today, on Florida sheriff's
contract; FSA23-VEL31.0, Pursuit, Administrative, and Other Vehicles a 2023 4X4 F-150 Ford
$48,269.00, with a 4 — 6 -month lead-time.
It is recommended that the City waive the competitive bidding requirements of Section 62-6. This
recommendation is in the best interest of the City as it will allow the continuation of CCS to travel
throughout the city for completion of job duties. In early 2023, this waiver was mainly caused by the
current procurement caused by COVID-19 vehicle manufacturing shutdowns and supply chair
disruptions. The 44 truck was readily available on the lot for immediate pick-up and at a very
competitive price. Higher quotes / rejection to quote have been attached to the requisition file.
The Park's division utilizes trucks to move throughout the city. The purchase of this truck allowed us to
give the supervisor a vehicle to check on staff, haul trash and debris, and assist with any other park
functions needed.
Item Number: 10.1)
122
FUNDING SOURCE:
Funds were appropriated in the Parks Capital account.
ATTACHMENTS:
Resolution
Item Number: 10.1)
123