HomeMy WebLinkAboutReso 2024-3648RESOLUTION NO. 2024- 3A
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING THE EXPENDITURE OF BUDGETED FUNDS WITH
SOFTWARE HOUSE INTERNATIONAL FOR THE PURCHASE OF COMPUTER
RELATED HARDWARE FOR THE CITY'S COMPUTER AND COMMUNICATIONS
INFRASTRUCTURE, IN AN AMOUNT NOT TO EXCEED TWO HUNDRED FORTY
THOUSAND DOLLARS AND NO CENTS ($240,000.00), ATTACHED HERETO AS
EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY
TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach's ("City") current computing and storage
platform is approaching the end of its life expectancy and can no longer be supported by
replacing individual components; and
WHEREAS, the City desires to upgrade the City and Police Department's computing and
storage infrastructure; and
WHEREAS, Software House International ("SHI") has the ability to provide the necessary
servers and data storage devices needed to perform the upgrade ("Services"); and
WHEREAS, Sourcewell, a State of Minnesota local government unit and service
cooperative, issued Request for Proposals No. 081419, "Technology Catalog Solutions", and
awarded the contract to SHI; and
WHEREAS, SHI has expressed their ability and desire to provide the Services to the City
pursuant to the pricing and terms and conditions under Sourcewell Contract No. 081419-SHI;
and
WHEREAS, pursuant to Chapter 62 of the City's Code of Ordinances, purchases made
through intergovernmental cooperative purchasing arrangements or purchasing consortiums
organized as a corporation not for profit whose members are governmental entities, provided
that such cooperative purchasing arrangements or consortiums provide for a competitive
process to select a vendor, are exempt from the City's competitive bidding procedures; and
WHEREAS, the City staff determined that SHI provided the lowest price and best value
and wishes to purchase servers and data storage devices, in an amount not to exceed Two
Hundred Forty Thousand Dollars and No Cents ($240,000.00), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Expenditure. The City Commission hereby approves the purchase of
servers, data storage devices, and other computer related equipment from Software House
International, in a total amount not to exceed Two Hundred Forty Thousand Dollars and No
Cents ($240,000.00), attached hereto as Exhibit "A".
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Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
Mauricio Betancur,
PASSED AND ADOPTED this 18th day of Apri
LarisASvechin, Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
I
C, City Clerk rain E. Boileau for Nabors, Giblin
& Nickerson, P.A., City Attorney
Moved by:60.ffSSf!%'�/.C' /�15% Seconded by( (1�CS/
Vote:
Mayor Svechin
Vice Mayor Lama
Commissioner Joseph
Commissioner Stuyvesant
Commissioner Viscarra
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Page 2 of 2 431
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(No)
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Derrick Arias, Chief Information Officer
DATE: April 18, 2024
RE: Authorizing the Expenditure of Budgeted Funds with Software House
International
RECOMMENDATION:
Staff recommend approval of this Resolution.
REASONS:
The City purchases a variety Information technology software and hardware products and services,
consisting of cyber security, telephone, wireless, and backup protection, through several value added
resellers (VARs) including Software House International (SHI). Last fiscal year the City expended
$433,687 in total purchases with this vendor.
This resolution authorizes the expenditure of budgeted funds with SHI for fiscal year 2023-2024, for a
total not -to -exceed amount of $240,000.00.
FUNDING SOURCE:
Funds have been appropriated in account nos.: 001-2-5160-434050-00000 and 001-2-5160-434051-
00000.
ATTACHMENTS:
Resolution
Item Number: 10.1
429