HomeMy WebLinkAboutReso 2024-3645RESOLUTION NO. 2024 -;�
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, AUTHORIZING THE EXPENDITURE OF BUDGETED FUNDS WITH
CENTRALSQUARE TECHNOLOGIES, LLC. TO PURCHASE A SOFTWARE MODULE FOR
THE POLICE DEPARTMENT'S RECORDS MANAGEMENT SOFTWARE, IN AN
AMOUNT NOT TO EXCEED EIGHT THOUSAND SIXTY DOLLARS AND NO CENTS
($8,060.00); AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY
TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach (the "City") is in need of upgrading the Police
Department's records management software (the "RMS") to provide an accident repository
interface that will allow the Police Department to transmit accident reports electronically to the
Florida Department of Highway Safety and Motor Vehicles (the "Software Module"); and
WHEREAS, CentralSquareTechnologies, LLC. (the "Vendor") has the Software Module
available for purchase as an upgrade to the RMS; and
WHEREAS, the City wishes to authorize the expenditure of budgeted funds with the Vendor
for the purchase of the Software Module, in an amount notto exceed Eight Thousand Sixty Dollars
and No Cents ($8,060.00).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Expenditure of Budgeted Funds. The City Commission hereby approves
the expenditure of budgeted funds with CentralSquare Technologies, LLC. for the purchase of a
Software Module for the Police Department's records management software, in an amount notto
exceed Eight Thousand Sixty Dollars and No Cents ($8,060.00).
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 18th day of April, ?023.
Larisa Svechin, Mayor
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ATTEST:
Mauridio BLtancur,ICMC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
ain E. Boileau for Nabors, Giblin
& Nickerson, P.A., City Attorney
Moved by: %2/SS//li '�, J� Seconded by:
Vote:
Mayor Svechin --Yes) (No)
Vice Mayor Lama ----,,(Yes ) (No)
Commissioner Joseph --L� (Yes) (No)
Commissioner Stuyvesant (Yes) (No)
Commissioner Viscarra rr// (Yes) (No)
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OOF
�� CENTRALSQUARE QuoteFebruary
23, 20 4
February 23, 2024
Quote prepared by:
Dustin DeVoe
dustin.devoe@centralsquare.com
Quote #: Q-168478 Quote prepared for:
Primary Quoted Solution: ONESolution PS Michael Mulvey
Quote expires on: August 21, 2024 Sunny Isles Beach Police Department
Police Department
Sunny Isles Beach, FL 33160
(305)792-1943
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More
about our products can be found at www.centralsquare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME QUANTITY
1. ONESolution Florida Accident Repository 1
Interface Annual Subscription Fee
WHAT SERVICES ARE INCLUDED?
DESCRIPTION
1. Public Safety Project Management Services - Fixed Fee
2. Public Safety Technical Services - Fixed Fee
UNIT PRICE TOTAL
2,600.00 2,600.00
Software Total 2,600.00 USD
TOTAL
780.00
4,680.00
Services Total 5,460.00 USD
MORE INFORMATION AT CENTRALSQUARE.COM
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QUOTE SUMMARY
WHAT ARE THE RECURRING FEES?
Quote prepared on:
February 23, 2024
Quote prepared by:
Dustin DeVoe
dustin.devoe@centralsquare.com
Software Subtotal
Services Subtotal
2,600.00 USD
5,460.00 USD
Quote Subtotal 8,060.00 USD
Quote Total 8,060.00 USD
TYPE AMOUNT
FIRST YEAR MAINTENANCE TOTAL 0.00
FIRST YEAR SUBSCRIPTION TOTAL 2,600.00
FIRST YEAR RECURRING SERVICES TOTAL 0.00
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance.
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Quote prepared on:
February 23, 2024
Quote prepared by:
Dustin DeVoe
dustin.devoe@centralsquare.com
Annual Maintenance and Subscriptions renewals shall be due on the anniversary of the Delivery Date*. Annual Maintenance
and Subscription Fees are subject to increase as outlined in the Master Agreement.
*Delivery Date: For on -premise Solutions, Delivery shall be when CentralSquare delivers to Customer the initial copies of the
Solutions outlined above by whichever the following applies and occurs first (a) electronic delivery, by posting it on
CentralSquare's network for downloading, or similar suitable electronic file transfer method, or (b) physical shipment, such as
on a disc or other suitable media transfer method, or (c) installation, or (d) delivery of managed services server. Physical
shipment is on FOB - CentralSquare's shipping point, and electronic delivery is at the time CentralSquare provides Customer
with access to download the Solutions. For cloud -based Solutions Delivery shall be whichever the following applies and occurs
first when Authorized Users have (a) received log -in access to the Solution or any module of the Solution or (b) received
access to the Solution via a URL.
The On Premise Subscriptions purchased under this Quote shall be governed by Exhibit A attached hereto.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Quote Form.
PAYMENT TERMS
License Fees & Annual Subscriptions
- 100% Due Upon Contract Execution
Contract Startup
- 100% Due Upon Contract Execution
Hardware & Third -Party Software
- 100% Due Upon Contract Execution
Services
- Fixed Fee: 100% Due Upon Completion of Services
- Time & Material: Due as Incurred
Third -Party Services
- Fixed Fee: 50% Due Upon Contract Execution; 50% Due Upon Completion
- Time & Material: Due As Incurred
Travel & Living Expenses
- Due as Incurred
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PURCHASE ORDER INFORMATION
Quote prepared on:
February 23, 2024
Quote prepared by:
Dustin DeVoe
dustin.devoe@centralsquare.com
Is a Purchase Order (PO) required for the purchase or payment of the products on this Quote Form? (Customer to complete)
Yes[ ] No[ ]
Customer's purchase order terms will be governed by the parties' existing mutually executed agreement, or in the absence of
such, are void and will have no legal effect.
PO Number:
Initials:
Sunny Isles Beach Police Department
Signature:
Name:
Date:
Title:
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OF*; CENTRALSQUARE
Quote prepared on:
February 23, 2024
Quote prepared by:
Dustin DeVoe
dustin.devoe@centralsquare.com
Terms and Conditions for On -Prem Subscriptions
BY INDICATING YOUR ACCEPTANCE, OR BY USING THE SOFTWARE, YOU ACCEPT THE TERMS AND CONDITIONS
AS STATED HEREIN.
1. Subscription Access. Customer is purchasing subscription priced software under this Quote. So long as Client has
paid the annual subscription fees and is current at all times with the subscription fees as stated herein, CentralSquare
grants to Client a limited non-exclusive, non -transferable access to use the subscription software granted in this
Quote. Client understands and acknowledges no ownership or any form of intellectual property rights transfer under
the terms of this Quote.
If customer terminates this Quote in accordance with the termination for convenience provision below, customer shall
be entitled to a pro -rata refund of the annual subscription fee, calculated by the remaining months in the applicable
annual subscription.
2. Termination for Convenience. This Quote maybe terminated without cause by either party by providing written
notice to the other party thirty (30) days prior to the date of termination.
3. Termination of Access Rights. Upon termination of this Quote, (i) all rights granted herein shall terminate
immediately and automatically upon the effective date of such termination; (ii) Customer's right to the accessed
software granted herein shall terminate; and (iii) Customer will cease using such software and at CentralSquare's
direction return or destroy the software and any supplemental confidential information or documentation.
4. Right to Audit. Customer shall maintain for a reasonable period, but in no event less than three (3) years after
expiration or termination of this Quote, the systems, books and records necessary to accurately reflect compliance
with software access and the use thereof under this Quote. Upon request, Customer shall permit CentralSquare and
its directors, officers, employees, and agents to have on-site access at Customer's premises (or remote access as
the case may be) during normal business hours to audit such systems, books, and records for the purpose of
verifying Customer's use of the software to monitor compliance with this Quote no more than once per year. If an
audit reveals that Customer has exceeded the restrictions on use or non-compliance with this Quote, Customer shall
be responsible for the reimbursement of all costs related to the audit and prompt payment by Customer to
CentralSquare of any underpayment.
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Edward Santiago, Chief of Police
DATE: April 18, 2024
RE: Approving Expenditure of Funds with CentralSquare for the Purchase of
Software Module from Central Square
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
The Police Department is seeking approval to use Department of Justice forfeiture funds to purchase a
software module from Central Square. This Florida accident repository interface will allow us to transmit
accident reports electronically to DHSMV. An advantage to the implementation of the software is the
electronic submission to the state will allow customers seeking accident reports, to obtain them directly
from DHSMV. DHSMV will charge $10 for each report, of which Sunny Isles Beach will receive $5.
Currently our records department charges $1 per accident report. This fiscal year the City has spent
$93,003.49, we are seeking approval to expend an additional $8,060.00 for this project.
FUNDING SOURCE:
Funds have been appropriated in account 600-3-5210-XXXXXX-XXXXX.
ATTACHMENTS:
Resolution
Quote
Item Number: 10.F
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