HomeMy WebLinkAboutReso 2014-2287RESOLUTION NO. 2014- 2
A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXPEND THE NOT TO EXCEED AMOUNT FROM ONE
HUNDRED TWENTY NINE THOUSAND NINE HUNDRED
DOLLARS ($129,900.00) TO ONE HUNDRED FORTY -SEVEN
THOUSAND FIVE HUNDRED TWENTY -FIVE DOLLARS
($147,525.00) WITH GRAPHPLEX SIGNS FOR ADDITIONAL
SIGNS AND POSTS FOR THE CITY IN FISCAL YEAR
2013/2014; FURTHER AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on November 21, 2013 via Resolution No. 2013 -2156 the City Commission
awarded Bid No. 13 -10 -01 to GraphPlex Signs for the purchase of two hundred (200) Decorative
Street Signs and Posts, in an amount not to exceed Ninety -Four Thousand Dollars ($94,000.00); and
WHEREAS, on February 27, 2014 via Resolution No. 2014 -2208 the City Commission
approved an Agreement with GraphPlex Signs to fabricate and install four (4) one -of -a -kind
monument signs for Intracoastal Parks, in an amount not to exceed Thirty Thousand Seven Hundred
Forty Dollars ($30,740.00), bringing the total not to exceed amount to One Hundred Twenty -Four
Thousand Seven Hundred Forty Dollars ($124,740.00); and
WHEREAS, on May 15, 2014 via Resolution No. 2014 -2239 the City Commission approved
the purchase of twenty -one (2 1) additional decorative street sign posts from GraphPlex Signs, in an
amount not to exceed Five Thousand One Hundred Sixty Dollars ($5,160.00), bringing the total not
to exceed amount to One Hundred Twenty -Nine Thousand Nine Hundred Dollars ($129,900.00); and
WHEREAS, on June 19, 2014 via Ordinance No. 2014 -432 the City Commission restricted
the use of certain wheeled devices along Collins Avenue and Sunny Isles Boulevard, and a
component of enforcement is proper signage advising the public of the restriction; and
WHEREAS, in an effort to maintain a uniform standard for City signs, GraphPlex quoted the
rules signs and posts, as well as additional signage needed in the City; and
WHEREAS, the City now wishes to increase this amount by Seventeen Thousand Six
Hundred Twenty -Five Dollars ($17,625.00) to provide additional signage and posts, and wishes to
authorize the City Manager to approve the expenditure of budgeted funds in the amount up to One
Hundred Forty -Seven Thousand Five Hundred Twenty -Five Dollars ($147,525.00) with GraphPlex
Signs for Fiscal Year 2013/2014.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
82014- Graphplex Signs Addl Expenditure Page I of 2
Section 1. Authorization of CityManager. The City Manager is hereby authorized to approve
the expenditure of budgeted funds in the amount up to One Hundred Forty -Seven Thousand Five
Hundred Twenty -Five Dollars ($147,525.00) with GraphPlex Signs to provide signage and posts for
the City for Fiscal Year 2013/2014.
Section 2. Further Authorization of City Manager. The City Manager is hereby authorized to do
all things necessary to effectuate this Resolution.
Section 3. Effective Date. The Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED on this 181h day of September 2014.
ATTEST:
Jane A. Hines, MMC, City Clerk
APPROVM AS TO FORM
AND L G L SUFFICIENCY:
Attorney
Vote: S "d
rman S. Edelcup, Mayor
Moved by: �n G&TTo
Seconded by: (20M L i—y l
Mayor Edelcup
(Yes)
(No)
Vice Mayor Aelion
(Yes)
(No)
Commissioner Gatto
(Yes)
(No)
Commissioner Levin
V Yes)
(No)
Commissioner Scholl
Yes)
(No)
82014- Graphplex Signs Addl Expenditure Page 2 of 2
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TO:
VIA:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305) 949 -3113 Fax
MEMORANDUM
The Honorable Mayor and City Commission
Christopher J. Russo, City Manager
Susan Simpson, Cultural and Community Services Director
9/18/2014
Increase Spending Authority with GraphPlex for Fiscal Year 2013-
2014 by $17,625.00
RECOMMENDATION:
It is recommended that the City Commission approve the attached resolution to
increase the spending authority with GraphPlex by $17,625.00 for a not to
exceed total expenditure for Fiscal Year 2013 -2014 of $147,525.00.
REASONS:
Through Resolution Number 2013 -2156, the City awarded bid number 13 -10 -01
to GraphPlex Signs for the purchase of decorative street signs in the amount of
$94,000.00. Subsequently Resolutions 2014 -2208 and 2014 -2239 authorized
additional spending in the total amount of $35,900.00 resulting in authority to
expend a total amount up to $129,900 for the current fiscal year.
In June 2014, through Ordinance 2014 -432, the City Commission restricted the
use of certain wheeled devices along Collins Avenue and Sunny Isles Boulevard
as well as giving the City Manager the authority to do all things necessary to
educate the public and enact that ordinance. A component of enforcement is
proper signage advising the public of the restriction. In an effort to maintain a
uniform standard for City signs, GraphPlex quoted the rules signs and posts. To
expedite the production, the City Manager approved the purchase during August.
Delivery is expected by 9/30/14.
ADDITIONAL INFORMATION:
While developing this order, other signs were requested that increases the initial
quote. The additional requests will cover additional 'pick up after your pet' signs
for the central island area, a 'handicap parking only' sign required gntiaOpApIOF
Community Park, and directional signs to denote where the pier and m6tauaint
are located from Collins Avenue. The total of all signs and posts are included in
this request.
FUNDING SOURCE:
Funding for this item is available in the General Fund Account Number
10.572.5528.
ATTACHMENTS:
. Resolution
Agenda Item No. IOF
Date 9/18/2014
181