HomeMy WebLinkAboutReso 2014-2305RESOLUTION NO. 2014 - 30
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING AN INCREASE IN
PURCHASING AUTHORITY WITH LUKES - SAWGRASS
LANDSCAPING, INC. FOR INTERIM LANDSCAPING
MAINTENANCE SERVICES, IN AN AMOUNT NOT TO EXCEED
ONE HUNDRED THOUSAND DOLLARS ($100,000.00);
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, on August 21, 2012 via Resolution No. 2012 -1953 the City Commission
awarded RFP No. 12 -05 -01 and entered into an Agreement with Lukes- Sawgrass Landscaping, Inc. to
provide Citywide Landscape Maintenance Services, in an amount not to exceed Six Hundred Fifty
Thousand Dollars ($650,000.00) for a one year period with four (4) one -year renewal options; and
WHEREAS, on February 21, 2013 via Resolution No. 2013 -2032 the City Commission
approved the First Amendment to Agreement with Lukes - Sawgrass Landscaping, Inc. to provide
additional landscaping services throughout the City, in an amount not to exceed Four Hundred
Thousand Dollars ($400,000.00), attached hereto as Exhibit "A ", bringing the total contract amount
not to exceed to One Million Fifty Thousand Dollars ($1,050,000.00); and
WHEREAS, on July 18, 2013 via Resolution No. 2013 -2084 the City Commission approved
the Second Amendment to Agreement with Lukes - Sawgrass Landscaping, Inc. to provide Citywide
Landscaping Services, in an amount not to exceed Six Hundred Eighty -Two Thousand Nine Dollars
($682,009.00) for a one -year period, attached hereto as Exhibit "A ", bringing the total contract
amount not to exceed to One Million Seven Hundred Thirty -Two Thousand Nine Dollars
($1,732,009.00); and
WHEREAS, on November 21, 2013 via Resolution No. 2013 -2153 the City Commission
approved the Third Amendment to Agreement with Lukes - Sawgrass Landscaping, Inc. to provide
Landscaping Services for the City's Capital Projects, in an amount not to exceed One Hundred
Twenty Thousand Dollars ($120,000.00), bringing the total contract amount not to exceed to One
Million Eight Hundred Fifty -Two Thousand Nine Dollars ($1,852,009.00).
WHEREAS, on February 20, 2014 via Resolution No. 2014 -2204 the City Commission
approved a waiver to the performance and payment bond requirement; and
WHEREAS, on July 17, 2014 via Resolution No. 2014 -2272 the City Commission approved
an increased purchasing authority with Lukes - Sawgrass Landscaping, Inc. to provide Landscaping
Services for Intracoastal Parks and trash pickup on the Collins Avenue corridor, in an amount not to
exceed Two Hundred Thousand Dollars ($200,000.00), for fiscal year 2013 -2014, bringing the total
contract amount not to exceed to Two Million Fifty -Two Thousand Nine Dollars ($2,052,009.00).
WHEREAS, the existing Agreement with Lukes - Sawgrass Landscaping, Inc. has expired and
82014- Lukes - Sawgrass Landscape Increase 2 months Increase Purchasing Page I of 2
the City wishes to provide interim Citywide landscape maintenance services to allow for conclusion
of negotiations for contract changes; and
WHEREAS, the City Commission wishes to approve the increased purchasing authority with
Lukes - Sawgrass Landscaping, Inc. to provide interim Citywide Landscape Maintenance Services, in
an amount not to exceed One Hundred Thousand Dollars ($100,000.00), bringing the total contract
amount not to exceed to Two Million One Hundred Fifty -Two Thousand Nine Dollars
($2,152,009.00).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Increase Purchasing Authority. The City Commission hereby approves
the increased purchasing authority with Lukes - Sawgrass Landscaping, Inc. to provide interim
Citywide Landscape Maintenance Services, in an amount not to exceed One Hundred Thousand
Dollars ($100,000.00).
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. The Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED on this 18th day of September 2014.
ATTEST:
Qim 4
Jane A. Hines, MMC, City Clerk
APPROVED AS TO FORM
AND LEG UFFICIENCY:
H s Ottinot, City Attorney
Vote: G -Q
Mayor Edelcup
1/Yes)
Vice Mayor Aelion
Yes)
Commissioner Gatto
Yes)
Commissioner Levin
✓(Yes)
Commissioner Scholl
(Yes)
S. Edelcup, Mayor
Moved by:t
Seconded by: �Fi`iTQ
(No)
(No)
(No)
(No)
(No)
82014- Lukes- Sawgrass Landscape Increase 2 months Increase Purchasing Page 2 of 2
SF CAF' • F { ;16;
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TO:
VIA:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305) 949 -3113 Fax
MEMORANDUM
The Honorable Mayor and City Commission
Christopher J. Russo, City Manager
Bill Evans, Assistant City Manager
9/18/2014
Resolution Approving Additional Spending Authority with Lukes-
Sawgrass Landscaping, Inc. for Citywide Landscaping Services
RECOMMENDATION:
We recommend that City Commission approve additional spending authority for
interim landscape maintenance services with Lukes - Sawgrass Landscaping, Inc.
REASONS:
The original contract was awarded to Lukes - Sawgrass Landscaping Inc. via
Resolution 2012 -1953 and has been amended several times for a contract
extension, contract amendments or increased spending authority for capital
projects. Over the course of the last year, there have been changes to the scope
of work for the City's landscape maintenance needs; the cost differential for
these changes is currently being negotiatied. Examples of these changes include
replacement of natural turf with artificial turf at Gwen Margolis and Pelican
Community Parks (contract deduct), and the recent completion of the
Intracoastal Parks (contract add -on). Since the existing contract with
amendments has expired and available approved funds are not sufficient to
continue landscape maintenance work without interruption, this request provides
for interim funding to allow for conclusion of negotiations for contract changes;
staff expects the annual renewal to be presented to City Commission on October
16, 2014.
FUNDING SOURCE:
Funding will be .ppropriated as follows:
1. Park Maintenance $35,000.00 (10- 573 -5464 and 10- 577.5348)
2. Right -of -Way $42,000.00 (11- 541.5464) Agenda Item No. IOX
3. Beach Access S8,000.00 (10- 577.5348) Date 9/18/2014
476
4. Parking Lots 53,000.00 (10- 525.5348 and 10.525.5464)
5. Government Facilities $12,000.00 (10- 534.5348)
Additional spending authority for all funds is $100,000.00
ATTACHMENTS:
. Resolution
Agenda Item No. IOX
Date 9/18/2014
477