HomeMy WebLinkAboutAMERANT BANK1
Amerant Bank – RFP #24-06-01
Amerant Bank, N.A. 220 Alhambra Circle Coral Gables, FL 33134
RFP #: 24-06-01
Banking Services for the City of Sunny Isles Beach
July 12, 2024
Moshe Kishore
Senior Vice President | Private Client Group Relationship Manager III
mkishore@amerantbank.com
(561) 345-8394
Eduardo Max
Vice President | Treasury Management Officer
emax@amerantbank.com
(305) 629-1259
Official Hometown Bank of the Miami Hurricanes | Official Bank of the Miami HEAT
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Amerant Bank – RFP #24-06-01
Table of Contents
Transmittal Letter ......................................................................................................................... 3
Company Information .................................................................................................................. 4
Company Information – Corporate Profile 1Q 2024 .................................................................... 5
Personnel Experience and Qualifications ...................................................................................... 7
Approach / Methodology .............................................................................................................. 7
Pricing and Fees ........................................................................................................................... 8
References .................................................................................................................................. 9
Contract Forms .......................................................................................................................... 10
Affidavit of Compliance With Foreign Entity Laws ..................................................................... 10
Anti-Kickback ......................................................................................................................... 11
Conflict of Interest .................................................................................................................. 12
Contractor Anti-Boycott Certification ...................................................................................... 13
Dispute Disclosure ................................................................................................................. 14
Equal Opportunity / Affirmative Action ..................................................................................... 15
E-Verify Affidavit ..................................................................................................................... 16
Non-Collusion Affidavit........................................................................................................... 17
Public Entity Crimes ............................................................................................................... 18
Questionnaire Form ................................................................................................................... 20
Exceptions ................................................................................................................................. 26
Attachment A – Cost Proposal .................................................................................................... 27
Deposit Agreement .................................................................................................................... 28
Electronic Funds Transfer Agreement .......................................................................................... 28
2023 Impact Report ................................................................................................................... 29
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Amerant Bank – RFP #24-06-01
Transmittal Letter
A letter of transmittal, signed by an authorized officer of your company, briefly stating the
Proposer’s understanding of the services to be performed and a positive commitment to perform
the services described herein. Provide the name(s) of the person(s) who will be authorized to make
representations for the Proposer, their titles, office and E-mail addresses and telephone numbers.
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Amerant Bank – RFP #24-06-01
Company Information
In response to this Proposal, all Proposers must provide the following:
• Name of Financial Institution (including any "Doing Business As" names)
o The Company operates through its subsidiaries, Amerant Bank, N.A. (the “Bank”),
Amerant Investments, Inc., Elant Bank and Trust Ltd., and Amerant Mortgage, LLC
• Headquarters and local Branch Locations
o Headquartered in Florida
o The Bank operates 25 banking centers – 19 in South Florida and 6 in the Houston,
Texas area
• Internet Web Site Address (if any)
o https://www.amerantbank.com/
• Details of Entity Business Structure (Corporation, Partnership, LLC)
o Corporation
• Date Founded
o 1979
• Headquarters address and telephone number, and local branch address and
phone number
o Headquarters address – 220 Alhambra Circle, Coral Gables, FL 33134 – (305)460-
4001
o Local Branch – 3001 NE 199th Street, Aventura, FL 33180 – (305)521-4912
• Proof of insurance
o Amerant meets these requirements, a certificate of insurance will be provided upon
award
• Indication of how long it would take to implement service after authorized to
Begin
o All accounts and basic services will be operational within 30 days
• List of any outstanding litigation that would threaten the viability of the firm or
the performance of this contract
o N/A
• Financial Stability of the Bank along with audited financial statements
o Amerant Bank meets the State of Florida QPD standards
o https://investor.amerantbank.com/financial-information/financial-results
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Amerant Bank – RFP #24-06-01
Company Information – Corporate Profile 1Q 2024
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Amerant Bank – RFP #24-06-01
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Amerant Bank – RFP #24-06-01
Personnel Experience and Qualifications
Provide an explanation of why the Proposer is the best qualified to perform the contract and
demonstrate its qualifications including an item-by-item disclosure outlining how the firm meets or
exceeds the requirements of this RFP. The proposal should give a description of the firm, including
the size, range of activities, etc. and emphasize how the firm-wide experience and expertise in this
type of project will be brought to bear on the proposed project.
Include organizational chart with local, district, and corporate levels for Proposer. Describe how
the organizational structure will ensure orderly communications, distribution of information,
effective coordination of activities, resource management, accountability, and decision-making
authority. Describe the designated team representatives who are technically competent to assist
the College in all activities associated with the service and maintenance of this account.
The composition of the team should include:
• The names of the employees in the area responsible for this contract
o Moshe Kishore
o Eduardo Max
o Benito Pumar
o Tairis Alsina
• Their function in the company
o Moshe Kishore – Relationship Manager
o Eduardo Max – Treasury Management Officer
o Benito Pumar – Private Client Service Group team Leader
o Tairis Alsina – Head of Private Client Group
• The name of the person who will be responsible for the coordination of work
through to implementation.
o Eduardo Max – Treasury Management Officer
Approach / Methodology
Proposers approach methodology to providing the services requested in this solicitation,
including but not limited to:
• Clearly describe the ability to perform the scope of services proposed including a work
plan, an explanation of methodology to be followed to perform the services required of this
proposal
• Management Policies and Customer Service Structure
• Overall organization to completing the project
• Ability to meet desired timelines and deadlines
o Transition Plan and Timeline
To achieve a successful bank transition, Amerant Bank recommends the following
approach:
Communication:
1. Have a detailed Kick Off Meeting to understand and collect all information.
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Amerant Bank – RFP #24-06-01
2. Identify who will serve as the main contact and what other individuals are needed to
be part of the project such as IT resources.
3. Understanding each other’s terminology and ensuring that we are communicating
effectively is important. Using flow charts and other diagrams helps both parties to
validate information.
Identify Tasks:
1. Establishing a work plan with milestones for key events like file testing and training is
important.
2. Clients need to download history, templates, and other data from the outgoing
online banking platform.
3. Banking supplies need to be ordered.
4. An actual cut-over date should be established to help with the transition.
Notification:
1. Clients need to notify vendors and suppliers plus payroll companies of new bank
account information.
2. The bank will work with the client during this transition to relieve some fees and
costs associated with the migration.
Client Education:
1. The bank will conduct demonstrations of the products and services such as the
online platform.
2. The bank will assist with any installation of equipment such as the Remote Deposit
Scanners.
3. The bank will provide names and contact details for the associates that will be
available to help with navigating the new bank’s systems and to answer questions.
4. The bank will introduce other team members that will help with the relationship and
introduce the client to our Senior Management.
Submit any additional information that would assist the City in the evaluation on your
proposal.
Pricing and Fees
Provide a schedule of proposed services and fees including earnings credit rate and, if applicable,
interest rate on excess balances (amount that exceeds target minimum balance that produces a
monthly earnings credit sufficient to pay/offset all service fees each month).
The Proposer must complete ATTACHMENT A and submit it with their proposal.
Each firm shall submit in their price proposal and any pricing conditions or contingencies must be
clearly stated.
• Amerant Bank uses Account Analysis pricing on all governmental accounts. Amerant Bank
will offer a 1.00% ECR on all non-interest bearing accounts and will waive all fees for the
first 6 months to allow the City of Sunny Isles Beach to transition the relationship. Please
see banking proforma under Attachment A. RFP 24-06-01 BANKING SERVICES 33
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Amerant Bank – RFP #24-06-01
References
The Proposer shall provide reference letters for five (5) verifiable clients with a minimum of three (3)
municipalities/local governments, for projects of similar scope as outlined in this RFP. Please
ensure the contact information provided is up to date and accessible. Proposer must complete the
Questionnaire Form # 22 to meet requirement.
• Please see page 38 of the RFP, Questionnaire Form #22
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Amerant Bank – RFP #24-06-01
Contract Forms
Affidavit of Compliance With Foreign Entity Laws
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Amerant Bank – RFP #24-06-01
Anti-Kickback
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Amerant Bank – RFP #24-06-01
Conflict of Interest
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Amerant Bank – RFP #24-06-01
Contractor Anti-Boycott Certification
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Amerant Bank – RFP #24-06-01
Dispute Disclosure
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Amerant Bank – RFP #24-06-01
Equal Opportunity / Affirmative Action
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Amerant Bank – RFP #24-06-01
E-Verify Affidavit
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Amerant Bank – RFP #24-06-01
Non-Collusion Affidavit
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Amerant Bank – RFP #24-06-01
Public Entity Crimes
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Amerant Bank – RFP #24-06-01
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Amerant Bank – RFP #24-06-01
Questionnaire Form
Any questions that are not applicable Proposer to identify with a response of N/A (not applicable)
Please
provide answers to questions below as an attachment if it cannot fit on this page.
Name of person completing questionnaire:
Title:
1. Type of Bank (Federal or State Charter): _Federal______________.
2. Is your Bank a member of NACHA? Yes
3. Deposits Federally insured up to _$250,000.00_________.
4. Is your bank an Equal Opportunity Lender? Yes
5. Authorized Florida Qualified Public Depository? Yes
6. Please describe in detail your ability to provide remote deposit capture services. Include all
benefits, processing procedures, deadlines, return items, safekeeping and destruction guidelines
and indemnification. (costs to be identified on the proposal form)
• You scan checks for deposit by using an approved check scanner and computer with
internet access. As you scan checks, images are captured and available for download.
Our deadline for Remote Deposit is 6 pm Eastern Standard Time. Returned items can be
redeposited via remote deposit capture a second time, otherwise a new check will be
required. Checks must be kept in locked location and then shredded after 90 days.
Address the liability for illegible images.
7. How will the Proposer return validated deposit receipts to the City for night deposits?
In what time frame?
• Amerant will include our Amerant Deposit Agreement, answer to this question is on page 18
8. What is the Proposer’s notification and adjustment process for counterfeit bills and fraudulent
checks?
• The City would see all deposit corrections on Treasury Connect and can contact their client
specialist for more information.
9. Safekeeping Services
The Proposer may be required to act as custodian of the City's investment securities. For
safekeeping purposes, the Proposer would be required to evidence custody by providing an original
non-negotiable safekeeping receipt. How would the City be compensated for a failed security due
to the Proposer’s actions as it relates to Safekeeping Services as fully detailed in the Scope of
Services?
• Amerant Bank, N.A. owns and controls 100% of Amerant Investments, Inc., a Delaware
introducing broker dealer and registered investment advisor ("Amerant Investments"), which will
provide the safekeeping / custodial services. Amerant Investments will provide safekeeping /
custodial services through its agent Pershing, LLC a wholly-owned subsidiary of Bank of New York
Mellon, and one of the largest providers of investment custodial services in the market place.
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Amerant Bank – RFP #24-06-01
10. The Proposer will furnish the City an Availability of Funds Schedule for the clearing of deposits.
The schedule shall contain the latest time of the day for deposits to incur the least number of days
for clearing each of the following deposit items: Please provide the availability of funds schedule
for clearing of deposits.
Checks drawn on:
A. The Selected Bank (on-us items)
B. Local (Palm Beach County) Checks
C. State ChecksRFP 24-06-01 BANKING SERVICES 35
D. U.S. Governmental Checks
E. Interstate Checks
• No Holds on any of these deposits, checks will clear next business day
F. Do you provide for fractional availability? If YES, provide explanation
• No Amerant does not provide fractional availability
G. Credit card deposits.
• Credit card deposits have no holds
11. Electronic Funds Transfer: Describe the services you provide for the payment to vendors
through the Automated Clearinghouse by means of electronic funds transfer. (If additional space is
required, please include as an appendix to your proposal.) Include a description of the services you
are able to provide in implementing an ACH program.
• Amerant will include our Electronic Funds Transfer Agreement, answer to this question can
be found in the Agreement
12. Direct Payroll Deposit:
Provide details of how your bank administers Direct Payroll Deposit Programs.
Is there a limitation as to participating financial institutions?
In what form and timeframe would you need the information regarding the City's employees and
their respective account numbers, payroll amounts, and identification numbers?
Provide details on how voiding and reversal of individual direct deposit ACH items are handled.
Indicate If it is possible to reverse or cancel an ACH file, and the appropriate procedures and rules
applicable.
• The City would have ACH Origination on TreasuryConnect to originate credit and debit
transactions. ACH can be done by creating templates online or via file upload through the
portal. ACH Return Notifications are emailed to the appropriate individuals.
13. Lockbox Service: Provide detail process of lockbox service.
• The bank will provide wholesale and retail lockbox services, online image access, and
transmission capabilities.
14. Other Innovations: Propose any new financial services, plans or practices deemed to be in the
best interest of the City not otherwise addressed in this proposal. Any fees for these services to be
included in the Fee Proposal section “Future Services”.
• As the relationship between Amerant and the City Of Sunny Isles Beach grows we will
recommend enhancements to the existing services to create efficiencies and automation
15. Business Operations- Banking Services Only
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Amerant Bank – RFP #24-06-01
A. What is the largest volume of paid items your bank processes in one month for a single
commercial account?
• Amerant Bank provides service to large commercial clients that exceed $100MM in sales in
addition to The Miami Heat & Florida Panthers. Amerant has the capability of handling large
volumes of transactions. Amerant partners with FIS, a Fintech company, that is a Global
financial tech company that partners with many banks and handles over $50T on an annual
basis.
B. What is the largest volume of deposit items your bank processes in one month for a single
commercial account?
• Amerant Bank provides service to large commercial clients that exceed $100MM in sales in
addition to The Miami Heat & Florida Panthers. Amerant has the capability of handling large
volumes of transactions. Amerant partners with FIS, a Fintech company, that is a Global
financial tech company that partners with many banks and handles over $50T on an annual
basis.
C. Describe your wire transfer department.
Where is it located.
• All of Amerant Bank’s Operations are located in the Ops Center in Miramar, FL.
Who manages it.
• Amerant Bank’s wire transfer department is managed by the Chief Operating Officer. Our
bank’s executive committee can be found under investor relations,
https://investor.amerantbank.com/company-information/management
What is your normal cut-off time for outgoing transfers?
• Amerant Bank’s wire cut-off time is 6:00 pm EST
What is the Proposer’s policy in case of a wire transfer failure for which the City has confirmed
receipt of instructions?
• If wire fails or rejects the system will notify the city of any rejections. If wire is returned by
other institution the City will see the credit back in the account on Treasury Connect
How and when is the City notified of a failed wire transfer?
• If wire fails or rejects the system will notify the city of any rejections.
What controls has the Bank put in place to prevent wire transfer fraud to prevent ACH and Wire
Transfer fraud?
• Amerant has multifactor authentication, which requires every user enter a security code
and a passcode (Pin # + Token) to login and approve a wire. The City can also have dual
control on all ACH & Wire Transactions as an extra layer of security.4ANKING SERVICES 36
What has been the Proposer’s experience with fraud in the wire transfer area?
D. Describe your account reconciliation department.
Where is it located.
• All of Amerant Banks Operations are located in the Ops Center in Miramar, FL.
Who manages it?
• Amerant Banks account reconciliation department is managed by the Chief Financial
Officer. Our bank’s executive committee can be found under investor relations,
https://investor.amerantbank.com/company-information/management
What is the timing for completion of reconciliations after receipt of input information from the
customer?
E. Should the City’s main accounts be the target of counterfeit drafts, what are your procedures to
limit losses to all parties concerned and what is the effect and cost to the City?
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Amerant Bank – RFP #24-06-01
• Contact Client Associate assigned to the account or Benito Pumar – Private Client Service
Group team Leader for further investigation. Provisional credit may be given to the city
depending on the circumstance.
F. Describe your process for resolving deposit discrepancies, especially when cash is in question.
• Contact Client Associate assigned to the account or Benito Pumar – Private Client Service
Group team Leader for further investigation. Provisional credit may be given to the city
depending on the circumstance.
G. Describe your method of applying pricing to governmental or exception type accounts.
• Amerant Bank uses Account Analysis pricing on all governmental accounts. Amerant Bank
will offer a 1.00% ECR on all non-interest bearing accounts and will waive all fees for the
first 6 months to allow the City of Sunny Isles Beach to transition the relationship.
H. How do you lock in and maintain our banking fees into your billing system?
What steps are taken to assure accurate billing each month per the final agreement rates.
• Amerant Bank uses Account Analysis pricing on all governmental accounts and is reviewed
on a monthly basis for any errors or mistakes. Amerant Bank will also work with the City of
Sunny Isles Beach if there is ever a question regarding service fees.
I. Describe the Proposer’s ability to make cash available before, during and after an emergency:
• Arrangements for customer cash services in the event of a known/foreseeable disaster such
as hurricanes or flood, can be fulfilled as stipulated.
J. Describe your Emergency Disaster Plan and assistance available to the City. Include time to
restore based on type of disaster.
• Amerant is committed to ensuring its preparedness and resilience against business
continuity challenges through an agile and effective Business Continuity Management
(BCM) program. The BCM Program is structured to ensure the resilience and recovery of the
bank’s operations including services to customers when confronted with adverse events
such as natural disasters, technological failures, or mass absenteeism, as well as to ensure
adequate life-safety response capabilities. The primary objective of the BCM Program is to
allow bank operations to continue under adverse conditions by the identification and
implementation of appropriate resilience strategies and recovery objectives, all of which are
in alignment with industry best-practices and in compliance with regulatory requirements.
The three pillars of the BCM Program comprise Business Continuity Planning, Disaster
Recover, and Emergency & Life Safety, supported by an Executive Response Team as well as
with Management and Board oversight.
K. Positive Pay:
Detail if payee match is part of positive pay.
• Yes, Payee Match is part of positive pay
When addressing positive pay, address procedure for verification when City is closed for business.
• Authorized users must log into Treasury Connect to review exceptions
16. City Employee Banking Services
Please describe if your organization offers any type of benefits to employees working for the City of
Sunny Isles Beach.
• Amerant has an Amerant at Work program to provide benefits to employees of our
commercial clients. More information can be shared as we progress through this process.
17. Is there any disclaimer of liability required for use of your web based products? Identify
products and response for each.
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Amerant Bank – RFP #24-06-01
• Yes, during initial login users will acknowledge our Treasury Management Terms and
Conditions, a hard copy will be provided
18. Security of Web Based Applications (Related to Banking Services) (Do not include products
related to Merchant Services for this question)
For each product available identify the product and detail the requested information as it relates to
each Web Based Application proposed for the City to use.
RFP 24-06-01 BANKING SERVICES 37
Web Based Application
Name of Product: Treasury Connect
What application is this used for? Business Online Banking
A. Does session inactivity cause a sign-off? Yes After how long? 10 Minutes
B. How are form entries protected against common attacks like SQL injection, buffer overflow,
Cross-site, scripting, etc.
• Amerant uses the highest level of security software, please see link attached,
https://www.amerantbank.com/security-center/
C. What web server software are you using?
• Amerant uses the highest level of security software, please see link attached,
https://www.amerantbank.com/security-center/
D. What internet browsers is your software compatible with? Are there any exceptions or
limitations?
• Amerant uses the highest level of security software, please see link attached,
https://www.amerantbank.com/security-center/
E. Describe procedures to test and install manufacturer’s security patches when issued.
• Amerant uses the highest level of security software, please see link attached,
https://www.amerantbank.com/security-center/
F. Do your web based applications conform to “Open Web Application Security Project” (OWASP)
Standards? http://www.owasp.org.
• Amerant Bank prefers you log in to a secured network. However, you can log in to an
unsecured network as long as the user accepts the Terms & Conditions prior to logging in.
19. If our agency anticipates using an armored car service.
Please detail the armored car procedures with your institution.
• Amerant Bank maintains a relationship with Brinks and Loomis to process cash deposits.
Clients may negotiate a Transportation contract with any vendor of their choosing for cash
pick-ups and change orders. Our contract with Brinks and Loomis allows for any armored
car to deliver deposits and fulfill change orders. Brinks can support the coin sorting that the
RFP requires.
20. Qualifications and Experience of Staff
Proposer to provide in detail qualifications and experience of the specific staff to be assigned to the
City’s account, to demonstrate their ability to effectively perform the services outlined. Managers
and other project staff may only be changed with the express prior written permission of the City of
Sunny Isles Beach. The City of Sunny Isles Beach retains the right to approve or reject
replacements.
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Amerant Bank – RFP #24-06-01
For each individual, attach a resume or qualifications summary that includes the following
information:
• Description of the individual’s background
• Description of individual’s work experience including all past employment
Moshe Kishore
Senior Vice President | Private Client Group Relationship Manager III
Client-focused relationship manager, dedicated to exceeding client expectations, maintaining
strong, fruitful working relationships with clients to gain their trust and respect, offering these core
strengths: Create and support client retention strategies for existing customer base while
developing new customers. Strengthen working relationships with clients, utilizing excellent
interpersonal skills. Continually develop customer care skills with results driven attitude. Strong
sales professional with proven high-level results as a Top Producer on a consistent basis
(24+Years). Bachelor’s degree from Heritage Baptist University.
The Relationship Manager maximizes share of wallet and products penetration by promoting and
cross-selling products and services; serving, maintaining, and developing new relationships to
increase the bank revenue and identify current and potential business opportunities.
Responsibilities:
• Identify the needs of customers and prospects providing optimum customer service while
complying with bank policy and federal regulations.
• Review depository activity of all specialty clients assigned to the individual’s portfolio to
ensure compliance with BSA and interact with the Compliance Department.
• Identify issues or incidents that may cause operational risk and bring to management’s
attention.
• Evaluate and act to adequately manage and control customer overdraft and uncollected
funds transactions following approval limit guidelines in order to accommodate and service
customers in a financially feasible and prudent manner, with minimum risk exposure to the
bank.
• Evaluate, monitor, analyze, and control overall quality of existing credit portfolio, including
related depository relationships and their activity. Know and increase the share of wallet of
a customer to retain and keep them engaged increasing their lifetime value.
• Verify that loan requests comply with internal credit policies prior to forwarding to Credit
Services Department, with subsequent communication of any outcome to the applicant
concerning their approval/denial status of such application; coordinate loan closings, loan
bookings and the preparation of credit files; review loan documentation prior to loan
closings and check for accuracy.
• Support the renewal process for existing clients and use the workflows to analyze,
underwrite and recommend commercial loan applications by gathering financial
information and preparing for credit renewals and reviews.
• Proactively monitors the portfolio of clients for past dues, changes to client risk profile and
to bring these findings to their supervisor.
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Amerant Bank – RFP #24-06-01
Eduardo Max
Vice President, Senior Treasury Management Officer
Specializing in Treasury Management consultation to all size businesses. Excellent at building
successful relationships with top level C suite executives and value my professional relationships.
Advanced knowledge of treasury solutions and project planning to execute on strategies to improve
working capital and efficiency. The Treasury Management Sales Officer is responsible for assisting
Business Development Officers with enhancing & deepening existing relationships and adding
value by cross selling treasury products and servicing the client base within the portfolio.
Duties and responsibilities include:
• Demonstrate ability to identify targeted company needs and the ability to offer customized
client solutions.
• Exhibit proficiency in training clients on all TCM products.
• Ensure proper TCM set up documentation and all required agreement execution.
• Take ownership and deliver timely resolution of customer issues.
• Develop knowledge of internal resources for accurate response to customer issues.
• Recommend viable solutions to improve customer service.
• Recommend and help develop product solutions as well as enhancing existing product set.
• Understand and communicate implementation timeline to align with customer
expectations.
• Ensure preventive measures are carried out to fully comply with current rules, regulations
and internal policies relating to risks.
21. List of Proposed Subcontractors/Subconsultants
The undersigned proposer hereby designates, as follows, all major subcontractors whom they
propose to utilize for the major areas of work for the project. The proposer is further notified that all
Subcontractors shall be properly licensed and shall be required to furnish the CITY with a
Certificate of Insurance in accordance with the contract general conditions. Failure to furnish this
information may be grounds for rejection of the proposer’s proposal. (If no subcontractors are
proposed, state “None” on first line below.)
• None
22. Professional References
The Proposer shall provide reference letters for five (5) verifiable clients with a minimum of three (3)
municipalities/local governments, for projects of similar scope as outlined in this RFP. Please
ensure the contact information provided is up to date and accessible. Failure to furnish this
information may be grounds for rejection of the proposal.
• Banking References can be found on page 38-39 of the RFP
Exceptions
List any exceptions to be taken to the scope and/or Terms and Conditions within this RFP.
• None
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Amerant Bank – RFP #24-06-01
Attachment A – Cost Proposal
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Amerant Bank – RFP #24-06-01
Deposit Agreement
https://www.amerantbank.com/products/business/business-checking/business-checking/
Electronic Funds Transfer Agreement
https://www.amerantbank.com/products/business/business-checking/business-checking/
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Amerant Bank – RFP #24-06-01
2023 Impact Report
https://investor.amerantbank.com/sustainability/impact-report
Banking Services RFP 1
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net |Purchasing@sibfl.net
REQUEST FOR PROPOSALS
RFP # 24-06-01
BANKING SERVICES
RELEASE DATE: WEDNESDAY, JUNE 5, 2024
VIRTUAL NON-MANDATORY
PRE-PROPOSAL MEETING
WEDNESDAY, JUNE 26, 2024 AT 11:00 AM
ZOOM VIRTUAL MEETING:
HTTPS://US02WEB.ZOOM.US/J/82683511394
ALL QUESTIONS DUE: FRIDAY, JUNE 28, 2024 AT 5:00 PM
SUBMISSION DUE DATE: TUESDAY JULY 9, 2024 AT 11:00 AM
SUBMIT ELECTRONIC PROPOSALS TO:
RESPONDENTS SHALL SUBMIT ALL
PROPOSALS ELECTRONICALLY THROUGH
WWW.DEMANDSTAR.COM. THE CITY IS ONLY
ACCEPTING
ELECTRONIC SUBMITTALS VIA DEMANDSTAR
AT WWW.DEMANDSTAR.COM
Banking Services RFP 2
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net |Purchasing@sibfl.net
TABLE OF CONTENTS PAGE NO.
LEGAL ADVERTISEMENT/ NOTICE TO FIRM 3
GENERAL TERMS & CONDITIONS 4
SPECIAL TERMS & CONDITIONS 10
SCOPE OF WORK / TECHNICAL SPECIFICATIONS 17
EVALUATION PROCESS 28
PROPOSAL FORMAT 31
SUBMITTAL FORM 40
AFFIDAVITS
NON-COLLUSIVE AFFIDAVIT
PUBLIC ENTITY CRIMES
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT
CONFLICT OF INTEREST STATEMENT
DISPUTE DISCLOSURE FORM
ANTI-KICKBACK AFFIDAVIT
ANTI-BOYCOTT CERTIFICATION
E-VERIFY AFFIDAVIT
COMPLIANCE WITH FOREIGN ENTITY LAWS
ATTACHMENTS
ATTACHMENT A – COST PROPOSAL
ATTACHMENT B - CITY OF SUNNY ISLES BEACH BANK STATEMENTS
ATTACHMENT C - CITY OF SUNNY ISLES BEACH ACCOUNT ANALYSIS
ATTACHMENT D - RESPONDING TO AN ELECTRONIC PROPOSAL
Banking Services RFP 3
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net |Purchasing@sibfl.net
LEGAL ADVERTISEMENT NOTICE TO FIRM
BANKING SERVICES
REQUEST FOR PROPOSALS NO. 24-06-01
The Specifications for this REQUEST FOR PROPOSALS are available from DemandStar by calling (800) 711-1712
or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the
City of Sunny Isles Beach – Office of the City Clerk. Vendors who obtain the RFP Specifications from sources
other than DemandStar or the City of Sunny Isles Beach are cautioned that their RFP response package may be
incomplete. Any addenda will be posted and disseminated by DemandStar at least five days prior to the
submittal date to all vendors who are listed on the official list.
Sealed Proposals will be received by the City Clerk no later than 11:00 AM ON TUESDAY, JULY 9, 2024 on
DemandStar.com. Proposals received after this time will not be considered. The City is under no obligation to
return Bids. Timely submitted Bids will be opened publicly and names of firms read aloud at this time.
RFP 24-06-01 BANKING SERVICES
OPENING DATE AND TIME: TUESDAY, JULY 9, 2024 AT 11:00 AM
The City reserves the right to reject any or all proposals, with or without cause, to waive technical errors and
informalities, and to accept the proposal, which best serves the interest of, and represents the best value to,
the City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny
Isles Beach. Potential and actual proposers shall not solicit or otherwise communicate in any manner
whatsoever, directly or indirectly, with the City Commission, City Manager, evaluation committee members,
or City staff, other than Purchasing Division personnel, regarding this RFP from the time of the RFP initial
release through the award.
The City will host a virtual non-mandatory pre-proposal conference on WEDNESDAY, JUNE 26, 2024 AT 11:00
AM. Virtually via Zoom: https://us02web.zoom.us/j/82683511394
All questions regarding this RFP shall be directed in writing to Purchasing by FRIDAY, JUNE 28, 2024 AT 5:00
PM. Questions must be submitted via email to: Purchasing@sibfl.net.
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive
solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or
until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Mauricio Betancur, CMC, City Clerk,
City of Sunny Isles Beach
Banking Services RFP 4
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net |Purchasing@sibfl.net
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS
TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIO0NS SHALL HAVE PRECEDENCE. BIDDER
AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT
OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required
need for clarification must be addressed to Purchasing at
Purchasing@sibfl.net by the date mentioned above.
Interpretations or clarifications considered necessary by the
City will be issued by addenda and posted/disseminated by
DemandStar (www.demandstar.com) to all parties listed on the
official plan holders’ list as having received the Bid documents.
Only questions answered by written addenda shall be binding.
Oral interpretations or clarifications shall be without legal
effect. No plea of ignorance or delay or required need of
additional information shall exempt a Proposers from
submitting their Bid on the required date and time as publicly
noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has
made available via internet lists of all plan holders for each
REQUEST FOR PROPOSALS. The information is available on-line
at www.demandstar.com or by calling the Office of the City
Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are
released, the City will post and disseminate the addenda
through DemandStar. For those projects with separate plans,
blue prints, or other materials that cannot be accessed through
the internet, the Office of the City Clerk will make good faith
effort to ensure that all registered proposers (those who have
been registered as receiving a Bid package) receive the
documents. It is the responsibility of the vendor prior to the
submission of any Bid to check the above website or contact the
Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda must be acknowledged on
the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability
should call the Office of the City Clerk at (305) 792-1703 at lease
five (5) days prior to the Pre-Bid Conference or Bid/RFP/RFQ
opening. If you are hearing or speech impaired, please contact
the Office of the City Clerk by calling the City of Sunny Isles
Beach using the Florida Relay Service which can be reached at
1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section
287.133, Florida statutes -"a person or affiliate who has been
placed on the convicted vendor list following a conviction for a
public entity crime may not submit a Bid on a contract to
provide any goods or services to a public entity, may not submit
a Bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit Bids
on leases of real property to a public entity, may not be awarded
to perform work as a Contractor, supplier, sub-Contractor, or
consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the
threshold amount provided in section 287.107, for category two
for a period of 36 months from the date of being placed on the
convicted vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown
within this document.
1.7 SEALED BID:
The entire Bid Response Package must be submitted
electronically via DemandStar.com by the date mentioned
above.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Proposals shall be signed in blue ink. All price quotes shall
be typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by
the proposers. No changes or corrections will be allowed after
Bids are opened. Bids must contain an original, manual
signature of an authorized representative of the company.
1.9 WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence
on the part of the Proposers in preparing the Bid confers no
right for the withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Proposals will be opened publicly at the time and place stated
in the Notice to Bidder. It is the responsibility of the proposers
to insure that the proposal is submitted on DemandStar.com on
or before the closing hour and date stated on the REQUEST FOR
PROPOSALS. After the proposal opening, the contents of the
Bid Form will be made public for the information of vendors and
other interested parties who may be present either in person or
by representative. Bids that are received after the Bid opening
time will not be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect
any/all Proposers facilities to determine their capability of
meeting the requirements for the Contract. Also, price,
responsibility, and responsiveness of the Proposers, the
financial position, experience, staffing, equipment, materials,
references, and past history of service to the City and/or with
other units of state, and/or local governments in Florida, or
comparable private entities, will be taken into consideration in
the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City,
it's officials and employees harmless and covenant
not to sue the City, it's officials and employees in
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
reference to their decisions to reject, award, or not
award a Bid, as applicable.
1.11.2 Cancellation: Failure on the part of the Proposers
to comply with the conditions, specifications,
requirements, and terms as determined by the
City, shall be just cause for cancellation of the
Award.
1.11.3 Disputes: If any dispute concerning a question of
fact arises under the Contract, other than
termination for default or convenience, the
Contractor and the City department responsible
for the administration of the Contract shall make a
good faith effort to resolve the dispute. If the
dispute cannot be resolved by agreement, then the
department with the advice of the City Attorney
shall resolve the dispute and send a written copy of
its decision to the Contractor, which shall be
binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an
Agreement specifying the terms and conditions resulting from
the award of this Bid. The vendor will have ten (10) calendar
days after notification of the award by the City to execute the
Agreement and provide the required Performance Bond.
The Proposer who has the Contract awarded to them and who
fails to execute the Agreement and furnish the Performance
Bond and Insurance Certificates within the specified time shall
forfeit the Bid Security that accompanied their Bid, and the Bid
Security shall be retained as liquidated damages by the City, and
it is agreed that this sum is a fair estimate of the amount of
damages the City will sustain in case the Proposers fails to enter
into the Contract and furnish the Bonds as herein before
provided. BidSecurity deposited in the form of a cashier’s check
drawn on a local bank in good standing shall be subject to the
same requirements as a Bid Bond. The performance of the City
of Sunny Isles Beach of any of its obligations under the
agreement shall be subject to and contingent upon the
availability of funds lawfully expendable for the purposes of the
agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the
contract and/or purchase order. Invoices must bear the
purchase order number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade
name, or vendor catalog is mentioned whether or not followed
by the words "approved equal" it is for the purpose of
establishing a grade or quality of material only. Vendor may
offer equals with appropriate identification, samples, and/or
specifications on such item(s). The City shall be the sole judge
concerning the merits of items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the
City. In the event materials supplied to City are found to be
defective or do not conform to specifications, the City reserves
the right to return the product(s) to the seller at the seller’s
expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample
must be labeled with the Proposers name and manufacturer's
brand name and delivered by them within ten (10) calendar
days of Proposers receipt of the “Notice to Proceed”, unless
schedule indicates a different time. If samples are requested
subsequent to the Bid opening, they should be delivered within
ten (10) calendar days of the request. The City will not be
responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the
total amount that may or may not be purchased from any
resulting Contract or Award. These quantities are for Bid
purposes only and will be used for tabulation and presentation
of the Bid. The City reserves the right to increase or decrease
quantities as required, even significantly. The prices offered
herein and the percentage rate of discount applies to other
representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed
which would necessitate alteration of the material quality,
workmanship, or performance of the items offered on this Bid
prior to their delivery, it shall be the responsibility of the
successful Proposers to notify the City at once, indicating in
their letter the specific regulation which required an alteration.
The City of Sunny Isles Beach reserves the right to accept any
such alteration, including any price adjustments occasioned
thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposers warrant that the product(s) supplied to the City
conforms in all respects to the standards set forth in the
occupational safety and health act (OSHA) and its amendments.
Bids must be accompanied by a materials data safety sheet
(MSDS) when applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-
up and compliance of all items under Warranty/Guaranty and
complete all forms for Warranty/Guarantee coverage under this
Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposers warrant that there has been no violation of
copyrights or patent rights in manufacturing, producing, or
selling of goods shipped or ordered, as a result of this Bid. The
proposer/seller agrees to indemnify City from any and all
liability, loss, or expense occasioned by any such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The contractor shall be responsible for obtaining and
maintaining throughout the contract period his or her city and
county local business tax receipts. Each firm submitting a
proposal on this REQUEST FOR PROPOSALS shall include a copy
of the company’s local business tax/occupational license(s) with
the Bid response. For information specific to City of Sunny Isles
Beach local business tax/occupational licenses, please call Code
Enforcement & Licensing at (305) 792-1705. If the contractor is
operating under a fictitious name as defined in Section 865.059,
Florida Statutes, proof of current registration with the Florida
Secretary of State shall be submitted with the Bid. A business
formed by an attorney actively licensed to practice law in this
state, by a person actively licensed by the Department of
Business and Professional Regulations or the Department of
Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other
commercial entity that is actively organized or registered with
the Department of State shall submit a copy of the current
licensing from the appropriate agency and/or proof of current
active status with the Division of Corporations of the State of
Florida.
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and
insurance required. The Proposers shall be liable for any
damages or loss to the City occasioned by negligence of the
Proposers (or their agent) or any person the Proposers has
designated in the completion of their contract as a result of the
Bid. Proposer shall be required to furnish a copy of all licenses,
certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida
State Statute, Miami-Dade County, and City of Sunny Isles Beach
Code. Contractors shall include current Miami-Dade County
Certificates of Competency. These documents shall be
furnished to the City along with the Bid response. Failure to
furnish these documents or to have required licensor will be
grounds for rejecting the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of
Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach,
Florida 33160, certificate(s) of insurance which indicate that
insurance coverage has been obtained from an insurance
company authorized to do business in the State of Florida or
otherwise secured in a manner satisfactory to the City, for those
coverage types and amounts listed in this document, in an
amount equal to 100% of the requirements and shall be
presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage.
The required certificates of insurance shall not only name the
types of policies provided, but shall also refer specifically to this
Bid and section. At the time of Bid submission the Proposers
must submit certificates of insurance as outlined in the General
Conditions section. All required insurances shall name the City
of Sunny Isles Beach as additional insured and such insurance
shall be issued by companies authorized to issue insurance in
the State of Florida. It shall be the responsibility of the
Proposers and insurer to notify the City Manager of the City of
Sunny Isles Beach of cancellation, lapse, or material
modification of any insurance policies insuring the Proposers,
which relate to the activities of such vendor and the City of
Sunny Isles Beach. Such notification shall be in writing, and shall
be submitted to the City finance support service director thirty
(30) days prior to cancellation of such policies. This requirement
shall be reflected on the certificate of insurance. Failure to fully
and satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager
to implement a rescission of the Bid award without further City
Commission action. The Proposers hereby holds the City
harmless and agrees to indemnify City and covenants not to sue
the City by virtue of such rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance
required by this Bid without prior written consent of the City
Manager. Any award issued pursuant to the REQUEST FOR
PROPOSALS and monies which may be due hereunder are not
assignable except with prior written approval of the City
Manager. Further, in the event that the majority ownership or
control of the Contractor changes hands subsequent to the
award of this contract, Contractor shall promptly notify City in
writing (via United States Postal Service – Certified Mail, Return
Receipt Requested) of such change in ownership or control at
least thirty (30) days prior to such change and City shall have the
right to terminate the contract upon sixty (60) days written
notice, at City’s sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the
City of Sunny Isles Beach, it's officers, agents and employees
from and against any claims, demands or causes of action of
whatsoever kind or nature arising out of error, omission,
negligent act, conduct, or misconduct of the Contractor, their
agents, servants or employees in the provision of goods or the
performance of services pursuant to this Bid and / or from any
procurement decision of the City including without limitation,
awarding the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or
reject items which are found upon examination, not to meet the
specification requirements. Upon written notification of
rejection, items shall be removed within (5) calendar days by the
vendor at their own expense and redelivered at their expense.
Rejected goods left longer than thirty (30) calendar days will be
regarded as abandoned and the City shall have the right to
dispose of them as its own property. Rejection for non-
conformance or failure to meet delivery schedules may result in
the Contractor being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold
the Proposers responsible for any excess costs occasioned or
incurred thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor
cannot provide an item(s) or service(s) in a timely manner as
requested, to seek other sources without violating the intent of
the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other
Contract Documents, the following terms shall have the
meaning indicated which shall be applicable to both the
singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance
with the Contract Documents subject
to waiver of claims.
Agreement: The written Agreement between the
City and the Contractor covering the
Work to be performed, and the terms
and conditions, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify
or interpret the Contract Documents,
Drawings and Specifications, by
addition, deletions, clarifications or
corrections.
Approved: Means approved by the City.
Bid or Proposal: The offer of the Proposers submitted
on the prescribed form setting forth
the prices for the Work to be
performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work. As used
herein, “Firm”, “Proposing Firm”,
“Vendor” and “Bidder” shall have the
same meaning as “Proposers”.
Bonds: Bid, performance bond and other
instruments of security, furnished by
the Contractor and their surety in
accordance with the Contract
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Documents and in accordance with
the law of the State of Florida.
Change Order: A written order to the Contractor
signed by the City authorizing an
addition, deletion or revision in the
Work, or an adjustment in the
Contract Price or the Contract Time
issued after execution of the
Agreement.
City: City of Sunny Isles Beach, 18070
Collins Avenue, Sunny Isles Beach,
Florida 33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers,
Contractor's Bid, the Bonds, the
Notice of Award, the Agreement
between the City and Contractor as
well as any addenda thereto, these
General Conditions, Special
Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
REQUEST FOR PROPOSALS, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance
with the City of Sunny Isles Beach.
Contract Price:
Contract Time:
Contracting Officer: The individual who is authorized to
sign the contract documents on behalf
of the City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed this
Agreement. As used herein,
“Operator” shall have the same
meaning as “Contractor”.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City
which clarifies or interprets the
Contract Documents or orders minor
changes in the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by
both parties, (b) a Change Order, (c) a
written clarification or interpretation
if issued by the City, or (d) a written
order for minor change or alteration in
the Work issued by the City. A
modification may only be issued after
execution of the Agreement.
Notice of Award: The written notice by City to the
apparent successful Proposers stating
that upon compliance with the
conditions precedent to be fulfilled by
him within the time specified, City will
execute and deliver the Agreement to
him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as
applied to the Work.
Statement of Services: The form furnished by the City which
is to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization who
supplies materials or equipment for
the Work, including that fabricated to
a special design, but who does not
perform labor at the site.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims,
approvals and disapprovals required
to obtain compliance with Contract
requirements. Written notice shall be
deemed to have been duly served if
delivered in person to the individual
or to a member of the firm or to an
officer of the corporation for whom it
is intended, or to an authorized
representative or such individual,
firm, or corporation, or if delivered at
or sent by registered mail to the last
business address known to them who
gives the notice. Unless otherwise
stated in writing, any notice to or
demand upon the City under this
Contract shall be delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City
performs all necessary searches, inquiries, exploration, and
analysis of the Bids. The RFP shall be awarded to the highest
ranked responsive and responsible Bidder whose Bid best
serves the interests of and represents the best value to the City.
No Notice of Award will be given until the City has concluded
any investigation(s) as they deem necessary to establish the
Proposer’s capability to perform the Services as described in
this RFP, ITB, RFQ or ITQ, as substantiated by the required
professional experience, client references, technical knowledge
and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the
financial capability of the Proposer to perform the Work in
accordance with the Contract Documents to the satisfaction of
the City within the time prescribed. The City reserves the right
to reject the Bid of any Proposers on the basis of these queries
and investigations and who does not meet the City’s
satisfaction, even though the firm may be the lowest dollars and
cents Bid. In analyzing Bids, the City will also take into
consideration client references, past work experience and work
product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Proposers a Contract for execution within ninety (90)
days after opening of Bids. The City specifically reserves the
right to award the contract to a proposer who is not necessarily
the lowest dollars and cents proposers on the basis of the
results of these queries and investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least two counterparts of the Agreement, the Performance
Bond, the Certificates of Insurance and such other Documents
as required by the Contract Documents shall be executed and
delivered by Contractor to the City within ten (10) calendar days
of receipt of the Notice of Award.
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CITY OF SUNNY ISLES BEACH
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1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws,
ordinances, rules, and regulations applicable to the Work. If the
Contractor observes that the Specifications are at variance
therewith, they will give the City prompt written notice thereof,
and any necessary changes shall be adjusted by an appropriate
modification. If the Contractor performs any Work knowing it
to be contrary to such laws, ordinances, rules and regulations,
and without such notice to the City, they will bear all costs
arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed
by the State and/or Federal Government. Florida Sales Tax
Exemption No. 23-00-477131-54C appears on each purchase
order. Exemption certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars
($25.00) and other valuable consideration, the Contractor shall
defend, indemnify and hold harmless the City, its officers,
agents and employees, from or on account of any injuries or
damages, received or sustained by any person or persons during
or on account of any operations connected with the Work
described in the Contract Documents, or by or in consequence
of any negligence in connection with the same; or by use of any
improper materials or by or on account of any act or omission
of the said Contractor or his Sub-Contractor, agents, servants or
employees. The Contractor will defend, indemnify and hold
harmless the City and their agents or employees from and
against all claims, damages, losses and expenses including
attorneys' fees arising out of or resulting from the performance
of the Work, provided that any such claim damage, loss or
expense (a) is attributable to bodily injury, sickness, disease or
death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom
and (b) is caused in whole or in part by any negligent act or
omission of the Contractor, Sub-Contractor, anyone directly or
indirectly employed by any of them or anyone for whose acts
any of them may be liable, regardless of whether or not it is
caused by a party indemnified hereunder. In the event that a
court of competent jurisdiction determines that Sec. 725.06 (2),
F.S. is applicable to this Work, then in lieu of the above
provisions of this section the parties agree that Contractor shall
indemnify, defend and hold harmless the City, their officers and
employees, to the fullest extent authorized by Sec. 725.06 (2)
F.S., which statutory provisions shall be deemed to be
incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City
by reason of any such claim or demand, Contractor, upon
written notice from City shall defend such action or proceeding
by counsel satisfactory to City. The indemnification provided
above shall obligate Contractor to defend at its own expense or
to provide for such defense, at City’s option, any and all claims
of liability and all suits and actions of every name and
description that may be brought against City, excluding only
those which allege that the injuries arose out of the sole
negligence of City, which may result from the operations and
activities under this Contract whether the Work be performed
by Contractor, its Sub-Contractors, or by anyone directly or
indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical
Specifications.
1.37 CITY MAY TERMINATE:
Default. The occurrence of any one or more of the following
events shall constitute a default by Tenant under the Lease:
Cumulative Remedies. No remedy or election hereunder shall
be deemed exclusive but shall, wherever possible, be
cumulative with all other remedies provided in this Section or
otherwise available at law or in equity.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous
conditions:
1.38.1 Whenever any provision of the Contract
Documents requires the giving of written notice it
shall be deemed to have been validly given if
delivered in person to the individual or to a
member of the firm or to an officer of the
corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to
them who gives the notice.
1.38.2 The Contract Documents shall remain the property
of the City. The Contractor shall have the right to
keep one record set of the Contract Documents
upon completion of the Project.
1.38.3 The duties and obligations imposed by these
General Conditions, Special Conditions and
Supplemental Conditions and the rights and
remedies available hereunder, and, in particular
but without limitation, the warranties, guarantees
and obligations imposed upon Contractor and
those in the Special Conditions and the rights and
remedies available to the City, shall be in addition
to, and shall not be construed in any way as a
limitation of, any rights and remedies available by
law, by special guarantee or by other provisions of
the Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any
error, omission, or act of the other or of any of their
employees or agents or others for whose acts they
are legally liable, claim shall be made in writing to
the other party within a reasonable time of the first
observance of such injury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and
governed by the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be
in Miami-Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a
dispute or controversy arises hereunder then such dispute or
controversy shall be settled by arbitration in accordance with
the procedures, rules and regulations of the American
Arbitration Association. The decision rendered by the
Arbitrator shall be final and binding upon the parties and
judgment upon the award rendered by the arbitrator may be
entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and
attorneys’ fees incurred by the parties shall be paid by the non-
9
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
prevailing party or, if neither party prevails on the whole, each
party shall be responsible for a portion of the costs of arbitration
and their respective attorneys’ fees as may be determined by
the court on confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any
claim for additional compensation made by Contractor, and to
conduct an audit of the financial and accounting records of
Contractor which relate to the Project. Contractor shall retain
and make available to City all such books and records and
accounts, financial or otherwise, which relate to the Project and
to any claim for a period of three years following final
completion of the Project. During the Project and the three year
period following final completion of the Project, Contractor
shall provide City access to its books and records upon five days
written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the
application of such provisions to persons or situations other
than those as to which it shall have been held invalid or
unenforceable shall not be affected thereby, and shall continue
in full force and effect, and be enforced to the fullest extent
permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the
Contract. Services provided by the Contractor shall be by
employees of the Contractor and subject to supervision by the
Contractor, and not as officers, employees, or agents of the City.
Personnel policies, tax responsibilities, social security and
health insurance, employee benefits, purchasing policies and
other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Contractor.
1.46 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED
COMPANIES:
Pursuant to Florida Statutes Section 287.135, and subject to
limited exceptions contained therein, a company is ineligible to,
and may not, bid on, submit a proposal for, or enter into or
renew a contract with an agency or local governmental entity
for goods or services if at the time of bidding, submitting a
proposal for, or entering into or renewing a contract, the
company is onthe Scrutinized Companies that Boycott Israel List
or is engaged in the boycott of Israel. Contractors must certify
that the company is not participating in a boycott of Israel. Any
contract for goods or services of One Million Dollars
($1,000,000) or more shall be terminated at the City’s option if
it is discovered that the company submitted a false certification,
or at the time of bidding, submitting a proposal for, or entering
into or renewing a contract, is listed on the Scrutinized
Companies with Activities in Sudan List, the Scrutinized
Companies with Activities in the Iran Terrorism Sectors List,
created pursuant to Florida Statute Section 215.473, or is or has
been engaged in business operations in Cuba or Syria, after July
1, 2018. Any contract entered into or renewed after July 1, 2018
shall be terminated at the City’s option if the company is listed
on the Scrutinized Companies that Boycott Israel List or engaged
in the boycott of Israel.
Contractors must submit the certification that is attached to this
agreement. Submitting a false certification shall be deemed a
material breach of contract. The City shall provide notice, in
writing, to the Contractor of the City’s determination
concerning the false certification. The Contractor shall have
ninety (90) days following receipt of the notice to respond in
writing and demonstrate that the determination was in error. If
the Contractor does not demonstrate that the City’s
determination of false certification was made in error, then the
City shall have the right to terminate the contract and seek civil
remedies pursuant to Florida Statute Section 215.4725.
1.47 PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR
IDEOLOGICAL INTERESTS IN GOVERNMENT CONTRACTING
Bidders are hereby notified of the provisions of section
287.05701, Florida Statutes, as amended, that the City will not
request documentation of or consider a Bidder's social, political,
or ideological interests when determining if the Bidder is a
responsible Bidder. Bidders are further notified that the City's
governing body may not give preference to a Bidder based on
the Bidder's social, political, or ideological interests.
End of Section
RFP 24-06-01 BANKING SERVICES 10
SECTION 2
SPECIAL TERMS AND CONDITIONS
2.1 PURPOSE OF REQUEST:
The City of Sunny Isles Beach, Florida, (the “City”) a municipality located in Miami-Dade County,
Florida, seeks to establish a contract with a State of Florida-qualified financial institution (herein,
“bank”, “firm” “proposer”) to provide full banking services for the City of Sunny Isles Beach, in
conjunction with the City’s needs. The objectives are to obtain the best banking services while
minimizing costs to the City, maximizing earnings, and avoiding unreasonable risks in full
accordance with the terms, conditions, and specifications contained in this Request for Proposals
(RFP).
The City will not review a proposal that submits the banking services and merchant services as
separate contracts nor sign contracts with separate entities for required banking services.
The Proposer must have adequate organization, facilities, equipment, and personnel to ensure
prompt and efficient services to the City. The City reserves the right before recommending any
award to inspect the facilities, organization, and financial condition, or take any other action
necessary to determine the financial institution’s ability to perform, in accordance with these
specifications, terms and conditions.
2.2 VIRTUAL NON-MANDATORY PRE-PROPOSAL CONFERENCE
A non-mandatory pre-proposal conference will be held on WEDNESDAY, JUNE 26, 2024 AT 11:00
AM at virtually via Zoom, to discuss the special conditions and specifications included within this
solicitation. It is strongly recommended that Firms interested in proposing to this RFP attend the
meeting as a tool to be successful in responding to the City’s solicitation.
Zoom invite: https://us02web.zoom.us/j/82683511394
2.3 MINIMUM QUALIFICATION REQUIREMENTS (MQRS)
1. Please read the MQRs to ensure the Firm meets these requirements prior to submitting a
response to this RFP.
2. All Minimum Qualification Requirements (MQRs) must be submitted with Firm’s response.
3. Firms that do not comply with MQRs may be determined non-responsive and disqualified.
4. Awarded firm will be required to maintain Minimum Qualification Requirement a and b
during the term of the Contract and any Contract renewals.
a. The Proposer shall hold the proper license/qualifications to perform the Scope of Work
set forth within this solicitation to including but not limited to the following:
Federal or State of Florida Charter Bank;
RFP 24-06-01 BANKING SERVICES 11
Certified as a “Qualified Public Depository” under Chapter 280 Florida Statutes,
“Security for Public Deposits”;
Member of FDIC; and
Member of Federal Reserve System.
The Proposer must provide a copy of the applicable license(s) or status with Firm’s
response.
b. The Proposer shall have a branch bank located in Sunny Isles Beach. Be a Federal or
Florida chartered bank with a principal Branch office located within a ten (10) mile radius
of the city of Sunny Isles Beach, Florida, from the zip code 33160. Preference may be
given to proposing banks with a principal Branch office within the city limits of Sunny Isles,
Beach.
c. The Proposer must have received an unqualified opinion in its audited financial report for
each of the last two (2) years.
Proposer must provide a copy of the opinion with Firm’s response.
d. The Proposer must have at least five (5) years’ experience having provided the scope of
services as outlined in the RFP and provide details of this experience. The City will review
the bank’s incorporation date filed on Sunbiz.org by month and year. As of the submittal
due date is the period of time counted for the five-year experience.
e. The Proposer shall provide reference letters for five (5) verifiable clients with a minimum
of three (3) municipalities/local governments,for projects of similar scope as outlined in
this RFP. Please ensure the contact information provided is up to date and accessible.
Proposer must complete the Questionnaire Form # 22 to meet this requirement.
f. The Proposer must submit most recent audited financial statements to substantiate the
financial stability of the Proposer. Please note, financial statements are exempt from
public records request.
From this report, please indicate its effective date and amount of capital and
surplus for your institution.
Capital $ _____________________________
Surplus $ _____________________________
Total $ ___________________________
Date:
2.4 TERM OF CONTRACT
This contract will commence on the first calendar day of the month succeeding approval of the
contract by the City Commission, or designee, unless otherwise stipulated in the agreement; and
contingent upon the completion and submittal of all required proposal documents. The projected
start date is no later than October 1, 2024, after commission approval and, if necessary, including
the 90-day transition period. The contract shall remainin effect for an initial term of five (5) years,
4/25/2024
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
9.8B
659.7M
$10.5B
RFP 24-06-01 BANKING SERVICES 12
provided that the services rendered by the successful Proposer during the contract period are
satisfactory.
In the event services are scheduled to end because of the expiration of this contract, the Vendor
shall continue the service upon the request of the City. The extension period shall not extend for
more than ninety (90) days beyond the expiration date of the existing contract. The successful
Proposer shall be compensated for the service at the rate(s) in effect when the City invokes this
extension clause.
2.4.1 OPTIONS TO RENEW
Prior to, or upon completion, of that initial term, the City shall have the option at its sole discretion
to renew this contract for an additional five (5) year period. This could result in a ten (10) year
agreement. Prior to completion of each exercised contract term, the City may consider an
adjustment to price based on changes in the following pricing index: Consumer Price Index for
“All Urban Consumers for Miami-Fort Lauderdale, FL” as published by the U.S. Department of
Labor Statistics for the twelve (12) months ending September of each year to be effective for the
next contract period.
It is the successful Proposer’s responsibility to request any pricing adjustment under this
provision. For any adjustment to commence on the first day of any exercised option period, the
vendor’s request for adjustment should be submitted 90 days prior to expiration of the then
current contract term. The successful Proposer’s adjustment request should not be in excess of
the relevant pricing index change. If no adjustment request is received from the successful
Proposer, the City will assume that the Proposer has agreed that the optional term may be
exercised without pricing adjustment. Any adjustment request received after the commencement
of a new option period may not be considered.
The City reserves the right to negotiate lower pricing for the additional term(s) based on market
research information or other factors that influence price. The City reserves the right to apply any
reduction in pricing for the additional term(s) based on the downward movement of the
applicable index.
The City reserves the right to reject any price adjustments submitted by the successful Proposer
and/or to not exercise any otherwise available option period based on such price adjustments.
Continuation of the contract beyond the initial period, and any option subsequently exercised, is
a City prerogative, and not a right of the bank. This prerogative will be exercised only when such
continuation is clearly in the best interest of the City.
Should the successful bank decline the City’s right to exercise the option period, the City may
consider the bank in default which may affect that bank’s eligibility for future contracts.
2.5 METHOD OF AWARD
The City anticipates entering into an agreement with the proposer(s) who will be the most
responsive, responsible proposer whose proposal is determined to be the most advantageous to
RFP 24-06-01 BANKING SERVICES 13
the City and in accordance with the criteria established in the RFP. The proposal must provide
clear and concise information of the Proposer’s capability to satisfy the requirements of the RFP.
If, in the opinion of the City, the awarded firm is deemed non-satisfactory to the city’s
requirements and performance specifications, as described herein, the City reserves the right to
terminate the contract per the termination of contract provisions. In addition, the city reserves
the right in its best interest to re-award to the next approved Proposer or to review its needs
to re-solicit.
See section 4 of this solicitation.
2.6 PRICE
The prices proposed by the selected vendor shall remain fixed and firm during the term of the
contract. The awarded proposer agrees to keep this offer open for acceptance for One Hundred
Twenty Days (120) after the dateof opening the proposals. Proposer must use Attachment A- Cost
Proposal.
2.7 FINANCIAL INSTITUTION FIDELITY BOND
A Financial Institution Fidelity Bond for employee dishonesty on a Blanket Basis will be required
upon execution of the contract by the successful firm and City of Sunny Isles Beach. The bond
shall be endorsed to cover “Third Party” liability including a third-party beneficiary clause in favor
of the City of Sunny Isles Beach. The bond shall include a minimum of twelve (12) month Discovery
Period when written on a Loss Sustained Basis.
2.8 INSURANCE
Upon City’s notification, the Firm shall furnish to the City Manager or his designee, Certificates of
Insurance that indicate that insurance coverage has been obtained, which meet the requirements
as outlined below:
2.8.1 Comprehensive General Liability Insurance
Firm shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Comprehensive General Liability with primary limits of One Million Dollars
($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate during the
initial and any renewal term of this Agreement. Coverage must be afforded on a form no
more restrictive than the latest edition of the Comprehensive General Liability policy,
without restrictive endorsements, as filed by the Insurance Services Office, and must
include:
Premises and Ongoing Completed Operations – on a primary and non-
contributory basis including waiver of subrogation on behalf of the City of Sunny
Isles Beach.
Independent Contractors
Broad Form Property Damage
Broad Form Contractual Coverage applicable to this specific Contract, including
Amerant meets these requirements, a certificate of insurance will be provided upon awardance.
Amerant can comply with these requirements
Amerant can comply with these requirements
RFP 24-06-01 BANKING SERVICES 14
any hold
Harmless and/or indemnification agreement.
Personal Injury Coverage with Employee and Contractual Exclusions removed,
with minimum limits of coverage equal to those required for Bodily Injury Liability
and Property Damage Liability.
2.8.2 Umbrella Insurance (Follow-form)
Firm shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Umbrella Liability Insurance above the primary commercial general liability,
automobile liability, and employers' liability policies required herein. The limit shall not
be less than One Million Dollars ($1,000,000.00) each occurrence and annual aggregate
per occurrence during the initial and any renewal term of this Agreement.
2.8.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the
Homes Act. Employer's Liability Insurance shall be provided with a minimum of One Million
Dollars ($1,000,000.00) per accident. Firm agrees to be responsible for the employment,
conduct and control of its employees and for any injury sustained by such employees in the
course of their employment.
2.8.4 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
Owned Vehicles;
Hired and Non-Owned Vehicles;
Employers’ Non-City ship.
Before starting the Work, the will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City’s possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above-referenced policies.
The agrees that if any part of the Work under the Contract is sublet, they will
require the Sub-Contractor(s) to carry insurance as required, and that they will require
the Sub-Contractor(s) to furnish to them insurance certificates similar to those required
by the City in this section.
RFP 24-06-01 BANKING SERVICES 15
2.8.5 Information Security/Cyber Liability Insurance
Information Security/Cyber Liability Insurance with a minimum of $2,000,000 per occurrence
written on a Claims-Made basis covering City, its employees, subcontractors, and agents for
expenses, claims and losses resulting from wrongful acts committed in the performance of,
or failure to perform, all services under this Agreement, including, without limitation, claims,
demand and any other payments related to electronic or physical security, breaches of
confidentiality and invasion of or breaches of privacy.
Information Security/Cyber Liability Insurance shall include Internet Media Liability including
cloud computing and mobile devices for protection of private or confidential information
whether electronic or non-electronic, network security and privacy, privacy against liability
for system attacks, digital asset loss, denial or loss of service, introduction, implantation or
spread of malicious software code, security breach, unauthorized access and use; including
regulatory action expenses and notification and credit monitoring expenses.
2.8.6 Professional Liability / Errors and Omissions Coverage
Professional Liability Insurance at a minimum of $1,000,000 per occurrence and in aggregate.
Coverage shall include all claims arising from the Contractor’s operations or premises, any
person directly or indirectly employed by the firm, and the Firm’s obligations under
indemnification under this contract.
The Firm acknowledges that the City is relying on its competence to design the project to
meet its functional intent. If it is determined during construction of the project that changes
must be made due to the Firm’snegligent errors or omissions, the Firmshall promptly rectify
them and shall be responsible for additional costs, if any, of the project to the proportional
extent caused by such negligent errors or omissions at no cost to the City.
2.8.7 Cancellation and Re-Insurance:
All policies shall be endorsed to provide sixty (60) days prior written notice of cancellation, non-
renewal or reduction in coverage or limits to:
City of Sunny Isles Beach – Purchasing Division
Purchasing Manager
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
purchasing@sibfl.net
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall notify the City of Sunny
Isles Beach immediately and the Contractor shall be responsible for securing other acceptable
insurance to provide the coverage specified in this section to maintain coverage during the life of
this Contract. All deductibles must be declared by the Contractor and must be approved by the
RFP 24-06-01 BANKING SERVICES 16
City. At the option of the City, either the Contractor shall eliminate or reduce such deductible or
the Contractor shall procure a Bond, in a form satisfactory to the City, covering the same.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS AN
ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
The successful Proposer shall comply with all federal, state, and local ordinances, regulations, and
rules as well as any other laws that would apply to the proposed project. The Proposer’s costs
associated with regulatory requirements shall be included in the project cost whether depicted
specifically or not within the body of the proposal.
2.9 E-VERIFY
Florida Statute 448.095 directs all public employers, including municipal governments, to verify
the employment eligibility of all new public employees through the U.S. Department of Homeland
Security’s E-Verify System, and further provides that a public employer may not enter into a
contract unless each party to the contract registers with and uses the E-Verify system. Florida
Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor,
the subcontractor must provide the contractor with an affidavit stating that the subcontractor
does not employ, contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny
Isles Beach are required to verify employee eligibility using the E-Verify system for all existing and
new employees hired by the contractor during the contract term. Further, the contractor must
also require and maintain the statutorily required affidavit of its subcontractors. It is the
responsibility of the awarded vendor to ensure compliance with E-Verify requirements (as
applicable). To enroll in E-Verify, employers should visit the E-Verify website (https://www.e-
verify.gov/employers/enrolling-in-e-verify) and follow the instructions. The contractor must, as
usual, retain the I-9 Forms for inspection.
2.10 PUBLIC RECORDS LAW
IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUCCESSFUL PROPOSER’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT CITY OF SUNNY ISLES
BEACH 18070 COLLINS AVENUE, SUNNY ISLES BEACH, FL
33160. THE CITY CLERK’S OFFICE MAY BE CONTACTED BY
PHONE AT (305) 792-1703 OR VIA EMAIL AT
MBetancur@sibfl.net.
END OF SECTION
Amerant can comply with these requirements
RFP 24-06-01 BANKING SERVICES 17
SECTION 3
SCOPE OF SERVICES / TECHNICAL SPECIFICATIONS
3.1 BACKGROUND
The City of Sunny Isles Beach is located on a barrier island in the northeast corner of Miami-Dade
County, bounded by the Atlantic Ocean on the east and the Intracoastal Waterway on the west.
The City has experienced a major redevelopment renaissance on the east side of Collins Avenue,
the main thoroughfare. To the west of Collins Avenue, the City is building parks, improving the
infrastructure, and laying the groundwork for future redevelopment. The City has a diverse
population of approximately 23,000 residents and almost one million vacationers visit Sunny Isles
Beach annually.
3.2 SCOPE OF SERVICES
The purpose of this Request for Proposal is to contract with a single bank that can offer the highest
quality of service at the lowest cost to the taxpayers. There are several services which are required
as part of this RFP. All services must be included in the proposal for it to be considered. It is the
intent of the City to select one financial institution to provide full banking services for all City
funds. The list below is a general overview and may not be all inclusive of the City’s banking
services required. In addition, where applicable, the City has indicated new or additional services
it will consider.
The City currently has nine (9) merchant accounts with TD Bank.
General Overview of Banking Services
Operating Account Automated Clearing House (ACH)
Accounts Payable Account (ZBA)Wire / Funds Transfers
Payroll Account (ZBA) Information Reporting
Merchant Services Account (ZBA) Account Reconciliation
Money Market Account Return Items
Online Banking/Treasury Management Positive Pay
Online Retrieval of Check and Deposit Images Remote Deposit Capture
Business credit cards Electronic vendor payments (e-payables)
RFP 24-06-01 BANKING SERVICES 18
A. Detailed Requirements
1. Online Account Access
The bank shall provide a secure, web-based solution that will allow the City online
access to all City bank accounts. The system will enable the City user to communicate
with the bank, download and archive information, provide daily reporting, facilitate
viewing and printing of the front and back of cleared checks, deposit slips, individual
deposit items, etc., execute online stop payments, perform wire transfers, and access
detailed ACH information. Preferably, all activities should be done on one central
online website. If not, please submit a list of the different online sites they use for
each service type (i.e., fraud control, online treasury, ACH control, deposits, etc.) The
City currently utilizes an internet-based treasury management system to view and
print daily balances and detailed transactions for its accounts. The City wishes to
continue utilizing this type of treasury management system. The treasury
management system will also allow for user security levels to be set up by a system
administrator to access its features.
The bank must have the ability to provide the City with access to online balance and
account activity reporting with the following minimum prior day and current day
information:
a. Closing ledger balance
b. Collected balance
c. One (1) day float
d. Two (2) days float
e. Total credits
f. Number of credits
g. Total debits
h. Number of debits
i. Opening ledger balance
j. Opening available balance
k. Current available balance
Individual activity amounts and descriptions to include, but not limited to, the
following:
i. Deposits
ii. Wire transfers (incoming and outgoing)
iii. ACH transfers (incoming and outgoing)
iv. Internal Bank account transfers
v. Other bank credits and charges
vi. Individual check amounts paid along with corresponding check numbers
and date cleared.
Amerant can comply with these requirements
RFP 24-06-01 BANKING SERVICES 19
2. Other
a. The City has Edmunds & Associates MCSJ financial systems management software
package. The successful bank shall demonstrate past experience with integrating
with the Edmunds system or a comparable system in the following ways:
i. Electronic processing of Positive Pay files
ii. Electronic processing of check reconciliation files
iii. Export and import of ACH electronic payment files
b. The demonstrated experience must include accepted Edmunds MCSJ accepted
file layouts, statement showing banking systems accept standard Edmunds
exports, and listing of previous customers using banking services with Edmunds
MCSJ system or a comparable system in each instance.
B. Bank Accounts
The City currently maintains one operating account (depository), a secondary merchant
account, one money market account and two (2) zero balance (ZBA) accounts.
1. Operating Account
a. This account is used for check and cash deposits and other activity to include,
but not limited to, incoming and outgoing wire transfers, incoming and outgoing
ACH transactions, and other electronic credits and debits. It’s also used for any
return item charge backs. This is the main account to which the zero balance
accounts are linked.
b. The proposer will provide the interest rate offer for this account as well as
discuss any other options to gain a higher yield with limitations governing those
options such as maximum monthly withdrawals, minimum balances to be
maintained, etc.
c. The proposer will describe its process for FDIC charges and whether the
proposer plans on passing these fees to the City.
2. Secondary account – Merchant
This account is used for credit card deposits only. The City currently has nine (9)
merchant accounts all held with TD Bank.
3. Money Market Account
This account is used for a small percentage of deposits of excess cash, and it is an
interest-bearing account. The proposer will advise of the money market interest
rate and any additional options to maximize interest earnings.
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
RFP 24-06-01 BANKING SERVICES 20
4. Zero balance account – Accounts Payable
This account is used solely for all check payments to vendors. The funds are swept
into or out of this account to or from the Operating account.
5. Zero balance account – Payroll
This account is used solely to process payroll disbursements to employees. The
funds are swept into or out of this account to or from the Operating account.
The City reserves the right to open additional accounts during the contract period. Proposers
must indicate documents required to open a new account.
C. Availability of Funds
The Awarded Bank agrees to credit the City’s Operating Account for Incoming EFT’s the same
day regardless of the time of receipt during the day.
D. Deposit Processing and Remote Deposit Capture
1. The bank will provide the ability to deposit checks using remote deposit capture. A
check scanner and appropriate software will be provided to the City to digitally
capture the check images for deposit. The deposit will be balanced, and an electronic
deposit slip created. The file would then be transmitted to the bank through a secure
website for posting to the City’s operating account. Proposer shall describe its remote
deposit capture services to include related costs to the City.
2. The Proposer will specify the requirements for depositing checks and currency along
with its availability schedule for deposited items: cash, in-state checks, out-of-state
checks, foreign checks, etc. The bank will allow deposits with an attached breakdown
of individual checks rather than itemizing each check on the deposit slip.
E. Foreign Check Deposits
The City receives Canadian and other foreign checks for payment of building permits
and other services. Canadian and foreign checks will be deposited in U.S. dollars on
the day of deposit. A foreign exchange adjustment will not be permitted.
F. Cashing Petty Cash Checks
The bank will cash petty cash checks at no charge to the City or employee cashing the
check. The bank will require that the employee present a current City issued
identification card to cash petty cash checks.
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
RFP 24-06-01 BANKING SERVICES 21
G. Information Reporting
1. The Proposer shall describe the types of information reporting their internet-based
treasury management system provides (i.e. cash balances, ACH debits and credits,
wire transfers, reconciliation, positive pay decisions, stop payments, account activity,
etc.).
2. The Proposer will provide details regarding how far back data is warehoused, how
many business days the data is stored in the reporting system and available for the
City to access for the types of data listed above.
3. The Proposer will provide a sample of their daily online reporting format.
H. Bank Account Statements and Reconciliation
1. Bank statements for all City accounts will be provided monthly at the end of each
calendar month. Statements shall be delivered no later than seven (7) banking days
after the end of each calendar month, preferably in an electronic format. Statements
will contain images of the front and back of the cleared checks, sorted by check
number. All the information shown in the statement will be accessible through an
internet-based treasury management system and be able to be downloaded into an
Excel or csv format. In addition, the City requires that cancelled check images (front
and back) be provided on CD-ROM in a searchable format.
2. The City requires the bank to provide a full account reconciliation program for the
Accounts Payable account. The information provided should include the check
number, amount of the check, and date the check was paid. This information should
be available immediately at the month-end in excel or text file format.
3. Debit and credit advices are to be issued for deposit discrepancies within 24 hours of
deposit.
I. Overdraft
If the total amount of checks and/or other payments exceeds the available balance of the
Operating Account or any other non-linked City account, the Proposer agrees to pay all checks
presented for payment. The Proposer will notify the Finance Director or City Manager
immediately so that corrective action may be taken. Proposers must provide information
regarding overdraft protection as well as any assessment of fees.
J. Stop Payments
1. The bank agrees to accept stop payment orders online utilizing an internet-based
treasury management system. If the respective check is unpaid, the bank will provide
online confirmation of the stop payment order as well as follow up with written
confirmation. The Bank shall be responsible for any item cashed if the item was
confirmed as a stop payment as of a specific date and is subsequently cashed by the
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
RFP 24-06-01 BANKING SERVICES 22
bank.
2. A cancellation of a stop payment order will be handled in the same manner.
3. Proposers will indicate to the City in their proposals the period in which a stop
payment order remains in effect.
4. Each Proposer will also indicate whether a cost-effective electronic online process is
available for stop payment orders.
K. Deposit Returned Items
All returned checks due to insufficient funds or other reasons will NOT be automatically re-
deposited a second time. Instead, these checks will be returned to the City’s Finance
Department. The bank will provide the ability to access online return checks for the Operating
account to include an image of the check returned. The bank will also provide the ability to
retrieve a history of returned items.
L. Wire Transfers
The bank will provide the City same day wire transfer service for outgoing transfers and accept
incoming transfers into the account for immediate credit. The City transfers money via wire
transfer using both repetitive and non-repetitive wires. Both repetitive and non-repetitive
wire transfers will be done utilizing an internet-based treasury management system. The
Proposer will provide its cut-off deadline for same day outgoing wire transfers.
M. ACH Files/Transfers
1. The bank will provide the City the ability to receive and send Automated Clearing
House (ACH) transfers / files utilizing an internet-based treasury management system.
The Proposer will provide the timeline for ACH transfers, including deadlines, timing
of receiving deposits and withdrawals from disbursement accounts using the ACH
system.
2. Payroll Direct Deposit - The City is on a bi-weekly payroll basis, covering an average
of 300 employees every other Friday. The net payroll amounts to approximately
$850,000 ($650,000 net payroll / $200,000 tax liability). Currently, all employees have
direct deposit; however, there may be an occasional check issued to an employee in
lieu of or in addition to a direct deposit. The Proposer will provide details of how their
bank administers a direct deposit payroll program, including, but not limited to:
a. Procedures for receiving electronic payroll, including transmission
deadlines for direct deposit ACH files and description of when funds are
debited from the City’s account.
b. Details on how to handle a void and reversal of an individual direct deposit
item.
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
RFP 24-06-01 BANKING SERVICES 23
c. Details on whether it is possible to reverse or cancel an ACH file and the
appropriate procedures that apply.
3. Electronic Vendor Payments - The City wishes to implement electronic payments to
its vendors for their outstanding invoices. The Proposer shall include a description of
the system and bank’s process used to accommodate this feature, provide an
implementation plan to assist the City, provide the associated costs, indicating any
requirements and initial and ongoing marketing efforts provided by the bank to
encourage sign up by vendors.
N. Banking Supplies
The bank will provide all necessary banking supplies, including but not limited to, tamper-
proof disposal style deposit bags, deposit slips (two-part carbonless), deposit stamps, coin
wrappers and envelopes at no charge to the City. If the bank is unable to provide these items
free of charge, a list of any fees assessed for these items must be included in the proposal.
The City reserves the right to obtain supplies from a vendor other than the depository bank if
supplies are not provided as needed in a timely manner.
O. Bank Collateralization of City Funds
Deposits are to be collateralized as required by Chapter 280, Florida State Statutes. Each
proposing bank shall provide their specific collateralization guidelines, if they vary from the
statutory requirements or require additional explanation.
P. Disaster Recovery
The bank shall provide information regarding their disaster recovery plan including a specific
plan related to serving the City in the event of disaster. A contact name and phone number
are to be provided for service 24 hours a day and 7 days a week.
Q. Positive Pay
The bank will provide Positive Pay to ensure the City’s protection and security against fraud
and theft. The City will transmit check files bi-weekly on Wednesdays for payroll
disbursements and weekly on Fridays, or more frequently, if necessary, for accounts payable
disbursements. The bank shall have the capability to accept an uploaded file from the City’s
accounting system as well as manual entries into the Positive Pay software for checks issued
during interim periods. The Proposer shall provide details of the bank’s process as it relates
to this system and discuss alternative procedures should the City be unable to transmit the
file electronically (i.e. during a disaster). The bank will contact the City via phone or email if
the City has not provided instruction to pay or return a check prior to the Positive Pay cut-off
deadline. The file that is sent to the bank includes the check date, check number, payee and
amount.
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
RFP 24-06-01 BANKING SERVICES 24
R. Credit Cards Processing
The City currently has TD Bank as its merchant processor. Please provide any relevant
information on these services.
S. Armored Car Service
1. The bank will provide services necessary for the City to utilize an Armored Courier
Service for pick-up of the City’s deposits for same day deposit. Pick-up will be daily at
one location within the City, as follows:
City Hall, Finance Department, 4th Floor, 18070 Collins Avenue – Deposits from
this location are to be picked up for same day credit on select days in which the
City is open for business. Frequency of pick-ups has not been determined yet.
Proposer shall provide the latest time each day deposits can be picked up for
same day credit and the fee structure based upon every day, every other day and
intermittent frequencies.
2. Each and every deposit pick-up will be receipted for by signature in a City maintained
logbook.
3. The armored courier service company will service the pick-up location and keep
current photo identification and signature samples of each and every person assigned
to pick up such deposits from the designated City location. This provided
documentation will be relied upon by the City for turnover of such deposits.
4. The Proposer must state in the proposal if there are additional charges assessed to
the City for deposits greater than a certain dollar amount.
5. A credit will be applied to the City’s charges on the analysis statement in the event
that the courier fails to pick up at the designated time and location.
T. Emergency Services and Cash
1. The bank shall be prepared to deliver banking services within twenty-four (24) hours
of a disaster event (hurricane, tornado, wildfire, flood, etc.). The bank shall provide
information regarding their disaster recovery plan, including specific plans related to
servicing the City, in the event of a disaster. The bank shall provide a listing to the
City semi-annually of bank contact names, phone numbers, and physical location to
be available to assist in the event of an emergency.
2. The City may request a large amount of cash in the event of an emergency. Requests
for such funds are generally given within 48 hours’ notice but could be given as late
as 24 hours’ notice.
U. Business Credit Cards
The City uses business credit cards for everyday purchases. There are currently five (5) active
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
RFP 24-06-01 BANKING SERVICES 25
credit card accounts assigned to departments. Proposer shall submit a description of the
credit card programs it offers along with the respective program stipulations, any card
incentives/rebates (i.e. rewards program, etc.) and any other card programs it offers along
with the minimum spend requirements for these card programs provided.
V. Costs of Account Maintenance
The City will pay for banking services using an Account Analysis calculation, whereby the bank
will bill for the quantity of services provided multiplied by a specific unit cost less an Earnings
Credit. The bank will provide the City with a monthly account analysis statement for each
account detailing activity volume versus associated unit costs, cost extensions and a summary
analysis for all accounts combined.
1. Proposer shall provide a sample monthly analysis statement based upon the City’s
Bank statement and Account Analysis statement for the most recent month. See
ATTACHMENT Band ATTACHMENT C. The sample account analysis should include, at
a minimum:
a. Description of Service
b. Target Average Collected Balance – minimum target daily balance which
produces a monthly earnings credit sufficient to pay/offset monthly bank
service fees.
c. Earnings Credit Rate – the proposer will identify the index used. This rate
should be fixed for the contract term.
d. Monthly Earnings Credit
e. Net Service Charge – total bank service fees less the Earnings credit
f. Interest earnings rate on excess balances over minimum target balance
W. Fee Structure
Proposer is to complete ATTACHMENT A to include a comprehensive list of all fees associated
with the services being requested in this Request for Proposal (RFP). All per item charges will
remain fixed for the life of the contract and all optional renewal periods. However, in the
event that any customer of the Bank, having comparable deposits and transaction volumes,
negotiates a lower fee structure for these requested services or similar services, the Bank shall
notify the Finance Director within thirty (30) days and shall extend the lower negotiated rate
to the City retroactively to the first date the lower rate was offered to another customer.
Should the Bank fail to provide the City the lower negotiated rate within ninety (90) days, the
Bank shall be required to reimburse the City the difference between the amount the City was
charged under its original contract and the amount the City would have been charged under
the lower negotiated rate.
Amerant can comply with these requirements
Amerant can comply with these requirements
RFP 24-06-01 BANKING SERVICES 26
X. Confirmations
The bank must agree to respond to audit confirmations and requests for data, at no charge,
as needed from the Finance Department or its auditors. Proposer will provide a name and
address for the audit confirmation letter.
Y. Continuous Service
The bank will maintain sufficient staff to support the City’s requirements on a continuing basis
without interruption of service. Severe or repeated breakdowns of service for this reason will
be cause for termination of the contract. The City requires that the bank designate one of its
cash management services personnel who will act as liaison with the City for matters
regarding its accounts.
Z. Audit and Inspection of Records
1. The bank shall permit the authorized representatives of the City to inspect and audit
all data and records of the bank, if any, relating to the performance under the
contract. Such data and records shall be preserved by the bank as required by
applicable regulatory bodies.
2. In addition, the City will be provided with information in order to access electronic
quarterly and annual financial reports which indicate the financial soundness of the
institution.
AA.Transition Plan
Proposer shall describe their conversion plan to transfer assets of the City to their bank.
Include information regarding lead time necessary before the contracts can be implemented
and include plan details for educating and training City employees in the use of the bank’s
systems. Proposer shall provide a timeline schedule for full implementation, of which, should
be at no cost to the City.
BB. Employee Benefits
1. The bank will cash payroll checks for City employees at no cost whether they have an
account with the bank or with another financial institution.
2. Proposer shall describe incentives it would provide to City employees who have
accounts with their bank and/or participate in payroll direct deposit or who wish to
open a new account with their bank (i.e. free checking) and other programs offered
that may be beneficial to City employees.
CC. Service Enhancements
Proposer shall describe and provide any new financial services that may be considered for
further improving the effectiveness of the City’s treasury management operations that are
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
Amerant can comply with these requirements
RFP 24-06-01 BANKING SERVICES 27
not otherwise addressed herein and include related Costs to the City.
END OF SECTION
RFP 24-06-01 BANKING SERVICES 28
Section 4
EVALUATION PROCESS
4.1 Review of Proposals For Responsiveness
Each proposal will be reviewed to determine if the proposal is responsive to the
submission requirements outlined in the solicitation. A responsive proposal is one which
follows the requirements of this solicitation: that includes all documentation, submitted
in the format outlined in this solicitation, of timely submission, and has the appropriate
signatures as required on each document. Failure to comply with these requirements may
result in the proposal being deemed non-responsive. The city reserves the right to
request additional information. The Proposer must also be prepared to submit on the
City’s request, within (3) three calendar days of the request, further evidence as to the
qualifications such as financial data, previous experience, and/or evidence of legal
qualifications to perform the work.
4.2 Qualifications Criteria
The recommendation(s) for award shall be made to the City Commission, by the City
Manager, to the responsible responsive Proposer(s) whose proposal is highest rated by
the Evaluation Committee.
ITEM
#
EVALUATION CRITERIA
MINIMUM QUALIFICATION REQUIREMENTS (MQRs) – this criterion has no
points. If your Firm does not provide all the required MQRs information, your
Firm’s proposal will not be reviewed/evaluated, and your Firm’s submission
will be disqualified.
MAXIMUM
POTENTIAL
POINTS
MINIMUM QUALIFICATION REQUIREMENTS SECTION 2.3 PASS OR
FAIL
1.PERSONNEL EXPERIENCE AND QUALIFICATIONS:
Banking Experience and Financial Stability.
Include a copy of any and all professional licenses and certifications as
required to perform the services described herein and of the
professional licenses for each team member.
Provide relevant experience and qualifications of key personnel (i.e.
designated representative, project manager, etc.), including key
personnel of subcontractors, that will be assigned to the City’s accounts
and experience and qualifications of subcontractors, if applicable.
20
2.PROJECT APPROACH:
Bank’s ability to provide the type and quality of services requested.
State of the Art Technology – On-line Services/Information Reporting
Capabilities.
Transition Plan - Approach and Methodology from contract
commencement to full implementation.
Management Policies and Customer Service Structure.
Submit any additional information that would assist the City in the
30
RFP 24-06-01 BANKING SERVICES 29
evaluation on your proposal.
Overall organization to completing the project.
Ability to meet desired timelines and deadlines.
Sensitive Data protection support
3.REFERENCES:
References are required as a component of due diligence to determine the
capability of the proposing Firm to be able to perform the required services.
20
4.PRICING AND FEES (TO BE COMPLETED IN ATTACHMENT A):
Pricing, Fees and Interest Earnings/Earnings Credit Rate.
30
TOTAL POINTS 100
4.3 PRESENTATIONS:
The Evaluation Committee may select proposers to conduct oral presentations. Oral
presentations may be scheduled with the Firm(s) as requested by the Evaluation
Committee. The oral presentations are exempted from the public meeting requirements
of s. 286.011 F.S., however will be recorded for public record purposes in accordance with
sec. 119.07(1) F.S. as amended.
4.4 Negotiations
The City may award a contract on the basis of initial offers received, without discussions.
Therefore, each initial offer should contain the Proposer’s best terms from a monetary
and technical standpoint.
Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement
on a contract, the City reserves the right to terminate negotiations and may, at the City
Manager’s or designee’s discretion, begin negotiations with the next lowest responsible
and responsive proposer. This process may continue until a contract acceptable to the
City has been executed or all proposals are rejected. No Proposer shall have any rights
against the City arising from such negotiations or termination thereof.
Any Proposer recommended for negotiations may be required to provide to the City:
a) Two years of its most recent certified business financial statements as of a date not
earlier than the end of the Proposer’s preceding official tax accounting period,
together with a statement in writing, signed by a duly authorized representative,
stating that the present financial condition is materially the same as that shown on
the balance sheet and income statement submitted, or with an explanation for
material change in the financial condition.
b) Information concerning any prior or pending litigation, either civil or criminal,
involving a governmental agency or which may affect the performance of services to
be rendered herein, in which the Proposer, any of its employees or subcontractors is
or has been involved within the last three years.
RFP 24-06-01 BANKING SERVICES 30
4.5 PRICE EVALUATION
The price proposal should include all components of specifications provided. It shall be
evaluated subjectively in combination with the qualifications provided, including an
evaluation of how well it matches Proposer’s understanding of the City’s needs described
in this solicitation, the Proposer’s assumptions, and the value of the proposed services.
The pricing evaluation is used as part of the evaluation process. The City reserves the right
to negotiate the final terms, conditions and pricing of the contract as may be in the best
interest of the City.
END OF SECTION
RFP 24-06-01 BANKING SERVICES 31
SECTION 5
PROPOSAL FORMAT
5.0 ELECTRONIC PDF PROPOSAL FORMAT
The Proposal must contain an original signature. Be sure that the individual signing the Proposal
is authorized to commit the Proposer's organization to the Proposal as submitted. Each page of
the Proposal should state the name of the Proposer, the RFP number, and the page number. The
City reserves the right to request additional data or material to support Proposals. All material
submitted in response to the RFP will become the property of the City. The City retains the right
to request any additional information pertaining to the Proposer's ability, qualifications, and
procedures used to accomplish all work under the contract as it deems necessary to ensure safe
and satisfactory work.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format.
1.Minimum Qualification Requirements (MQRS)
Firms must read the MQRs first to ensure your firm meets these requirements in order
to provide a response to this RFP. Firms that do not meet all the MQRs stated will be
determined non-responsive and disqualified from the evaluation process and will not be
considered. Proposer must provide all MQRs as requested, in addition to the information
requested below.
2. Transmittal Letter
A letter of transmittal, signed by an authorized officer of your company, briefly stating
the Proposer’s understanding of the services to be performed and a positive commitment
to perform the services described herein. Provide the name(s) of the person(s) who will
be authorized to make representations for the Proposer, their titles, office and E-mail
addresses and telephone numbers.
3.Company Information
In response to this Proposal, all Proposers must provide the following:
Name of Financial Institution (including any "Doing Business As" names)
Headquarters and local Branch Locations
Internet Web Site Address (if any)
Details of Entity Business Structure (Corporation, Partnership, LLC)
Date Founded
Headquarters address and telephone number, and local branch address and
phone number
Proof of insurance
Indication of how long it would take to implement service after authorized to
begin
List of any outstanding litigation that would threaten the viability of the firm or
the performance of this contract
RFP 24-06-01 BANKING SERVICES 32
Financial Stability of the Bank along with audited financial statements
4. Personnel Experience and Qualifications
Provide an explanation of why the Proposer is the best qualified to perform the contract
and demonstrate its qualifications including an item-by-item disclosure outlining how the
firm meets or exceeds the requirements of this RFP. The proposal should give a
description of the firm, including the size, range of activities, etc. and emphasize how the
firm-wide experience and expertise in this type of project will be brought to bear on the
proposed project.
Include organizational chart with local, district, and corporate levels for Proposer.
Describe how the organizational structure will ensure orderly communications,
distribution of information, effective coordination of activities, resource management,
accountability, and decision-making authority. Describe the designated team
representatives who are technically competent to assist the College in all activities
associated with the service and maintenance of this account.
The composition of the team should include:
The names of the employees in the area responsible for this contract
Their function in the company
The name of the person who will be responsible for the coordination of work
through to implementation.
5. Approach / Methodology
Proposers approach methodology to providing the services requested in this solicitation,
including but not limited to:
Clearly describe the ability to perform the scope of services proposed including
a work plan, an explanation of methodology to be followed to perform the
services required of this proposal
Management Policies and Customer Service Structure
Overall organization to completing the project
Ability to meet desired timelines and deadlines
Submit any additional information that would assist the City in the evaluation on your
proposal.
6. Pricing and Fees
Provide a schedule of proposed services and fees including earnings credit rate and, if
applicable, interest rate on excess balances (amount that exceeds target minimum
balance that produces a monthly earnings credit sufficient to pay/offset all service fees
each month).
The Proposer must complete ATTACHMENT A and submit it with their proposal.
Each firm shall submit in their price proposal and any pricing conditions or contingencies
must be clearly stated.
RFP 24-06-01 BANKING SERVICES 33
7. References
The Proposer shall provide reference letters for five (5) verifiable clients with a minimum
of three (3) municipalities/local governments, for projects of similar scope as outlined in
this RFP. Please ensure the contact information provided is up to date and accessible.
Proposer must complete the Questionnaire Form # 22 to meet requirement.
8.Contract Forms
All completed contract forms.
9. Questionnaire Form
Must complete form.
10. Exceptions
List any exceptions to be taken to the scope and/or Terms and Conditions within this RFP.
END OF SECTION
RFP 24-06-01 BANKING SERVICES 34
PROPOSAL QUESTIONNAIRE FORM
Any questions that are not applicable Proposer to identify with a response of N/A (not applicable) Please
provide answers to questions below as an attachment if it cannot fit on this page.
Name of person completing questionnaire:
Title:
1. Type of Bank (Federal or State Charter): ________________________________
2. Is your Bank a member of NACHA? Yes No
3. Deposits Federally insured up to .
4. Is your bank an Equal Opportunity Lender? Yes No
5. Authorized Florida Qualified Public Depository? Yes No
6. Please describe in detail your ability to provide remote deposit capture services. Include all benefits,
processing procedures, deadlines, return items, safekeeping and destruction guidelines and
indemnification. (costs to be identified on the proposal form)
Address the liability for illegible images.
7. How will the Proposer return validated deposit receipts to the City for night deposits?
In what time frame?
8. What is the Proposer’s notification and adjustment process for counterfeit bills and fraudulent checks?
9. Safekeeping Services
The Proposer may be required to act as custodian of the City's investment securities. For
safekeeping purposes, the Proposer would be required to evidence custody by providing an
original non-negotiable safekeeping receipt.
How would the City be compensated for a failed security due to the Proposer’s actions as it
relates to Safekeeping Services as fully detailed in the Scope of Services?
10. The Proposer will furnish the City an Availability of Funds Schedule for the clearing of deposits. The
schedule shall contain the latest time of the day for deposits to incur the least number of days for clearing
each of the following deposit items: Please provide the availability of funds schedule for clearing of
deposits.
Checks drawn on:
A. The Selected Bank (on-us items)
B. Local (Palm Beach County) Checks
C. State Checks
RFP 24-06-01 BANKING SERVICES 35
D. U.S. Governmental Checks
E. Interstate Checks
F. Do you provide for fractional availability?
If YES, provide explanation
G. Credit card deposits.
11. Electronic Funds Transfer: Describe the services you provide for the payment to vendors through the
Automated Clearinghouse by means of electronic funds transfer. (If additional space is required, please
include as an appendix to your proposal.) Include a description of the services you are able to provide in
implementing an ACH program.
12. Direct Payroll Deposit:
Provide details of how your bank administers Direct Payroll Deposit Programs.
Is there a limitation as to participating financial institutions?
In what form and timeframe would you need the information regarding the City's employees and
their respective account numbers, payroll amounts, and identification numbers?
Provide details on how voiding and reversal of individual direct deposit ACH items are handled.
Indicate If it is possible to reverse or cancel an ACH file, and the appropriate procedures and
rules applicable.
13. Lockbox Service: Provide detail process of lockbox service.
14. Other Innovations: Propose any new financial services, plans or practices deemed to be in the best
interest of the City not otherwise addressed in this proposal. Any fees for these services to be included in
the Fee Proposal section “Future Services”.
15. Business Operations- Banking Services Only
A. What is the largest volume of paid items your bank processes in one month for a single commercial
account?
B. What is the largest volume of deposit items your bank processes in one month for a single commercial
account?
C. Describe your wire transfer department.
Where is it located.
Who manages it.
What is your normal cut-off time for outgoing transfers?
What is the Proposer’s policy in case of a wire transfer failure for which the City has confirmed
receipt of instructions?
How and when is the City notified of a failed wire transfer?
What controls has the Bank put in place to prevent wire transfer fraud to prevent ACH and Wire
Transfer fraud?
RFP 24-06-01 BANKING SERVICES 36
What has been the Proposer’s experience with fraud in the wire transfer area?
D. Describe your account reconciliation department.
Where is it located.
Who manages it?
What is the timing for completion of reconciliations after receipt of input information from the
customer?
E. Should the City’s main accounts be the target of counterfeit drafts, what are your procedures to limit
losses to all parties concerned and what is the effect and cost to the City?
F. Describe your process for resolving deposit discrepancies, especially when cash is in question.
G. Describe your method of applying pricing to governmental or exception type accounts.
H. How do you lock in and maintain our banking fees into your billing system?
What steps are taken to assure accurate billing each month per the final agreement rates.
I. Describe the Proposer’s ability to make cash available before, during and after an emergency:
J. Describe your Emergency Disaster Plan and assistance available to the City. Include time to restore
based on type of disaster.
K. Positive Pay:
Detail if payee match is part of positive pay.
When addressing positive pay, address procedure for verification when City is closed for business.
16. City Employee Banking Services
Please describe if your organization offers any type of benefits to employees working for the
City of Sunny Isles Beach.
17. Is there any disclaimer of liability required for use of your web based products? Identify products
and response for each.
18. Security of Web Based Applications (Related to Banking Services) (Do not include products related
to Merchant Services for this question)
For each product available identify the product and detail the requested information as it relates
to each Web Based Application proposed for the City to use.
RFP 24-06-01 BANKING SERVICES 37
Web Based Application
Name of Product:
What application is this used for?
A. Does session inactivity cause a sign-off? After how long?
B. How are form entries protected against common attacks like SQL injection, buffer overflow, Cross-site
scripting, etc.
C. What web server software are you using?
D. What internet browsers is your software compatible with? Are there any exceptions or limitations?
E. Describe procedures to test and install manufacturer’s security patches when issued.
F. Do your web based applications conform to “Open Web Application Security Project” (OWASP)
Standards? http://www.owasp.org.
19. If our agency anticipates using an armored car service.
Please detail the armored car procedures with your institution.
20. Qualifications and Experience of Staff
Proposer to provide in detail qualifications and experience of the specific staff to be assigned to the City’s
account, to demonstrate their ability to effectively perform the services outlined. Managers and other
project staff may only be changed with the express prior written permission of the City of Sunny Isles
Beach. The City of Sunny Isles Beach retains the right to approve or reject replacements.
For each individual, attach a resume or qualifications summary that includes the following information:
Description of the individual’s background
Description of individual’s work experience including all past employment
21. List of Proposed Subcontractors/Subconsultants
The undersigned proposer hereby designates, as follows, all major subcontractors whom they propose to
utilize for the major areas of work for the project. The proposer is further notified that all Subcontractors
shall be properly licensed and shall be required to furnish the CITY with a Certificate of Insurance in
accordance with the contract general conditions. Failure to furnish this information may be grounds for
rejection of the proposer’s proposal. (If no subcontractors are proposed, state “None” on first line below.)
Name and Address of Subcontractor Scope of Work/Phase(s)
NoneNone
RFP 24-06-01 BANKING SERVICES 38
22. Professional References
The Proposer shall provide reference letters for five (5) verifiable clients with a minimum of three (3)
municipalities/local governments,for projects of similar scope as outlined in this RFP. Please ensure the
contact information provided is up to date and accessible. Failure to furnish this information may be
grounds for rejection of the proposal.
Name of Firm, City, County, or Agency
Contact:
Telephone No:
Email:
Scope of Work:
Name of Firm, City, County, or Agency
Contact:
Telephone No:
Email:
Scope of Work:
Name of Firm, City, County, or Agency
Contact:
Telephone No:
Email:
Scope of Work:
Name of Firm, City, County, or Agency
Contact:
Telephone No:
Email:
Scope of Work:
City of Miami Springs
Christopher Chiocca
(305)805-5019
chioccac@miamisprings-fl.gov
Boca Raton Airport Authority
Clara Bennett
(561)391-2022
clara@bocaairport.com
Board of County Commissioners Palm Beach
John Burford
(561)355-2960
JBurford@mypalmbeachclerk.com
The Florida Panthers
Michael Romano
(954)835-7023
romanom@floridapanthers.com
RFP 24-06-01 BANKING SERVICES 40
DemandStar.com SECTION 6
PROPOSAL SUBMITTAL
FORMS
OPENING: 11:00 AM
07/09/2024
PLEASE QUOTE PRICES CITY IS TAXED EXEMPT, DELIVERED TO
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Date issued:
06/05/2024
Sealed proposals are subject to the Terms and Conditions of this Request for Proposals and the
accompanying proposal Submittal. Such other contract provisions, specifications, drawings or other data
as are attached or incorporated by reference in the Bid Submittal, on DemandStar until the above stated
time and date, and at that time, publicly opened for furnishing the supplies or services described in the
accompanying Proposal Submittal Requirement.
RFP 24-06-01
Banking Services
A Financial Institution Fidelity Bond for employee dishonesty on a Blanket Basis will be required upon
execution of the contract by the successful firm and City of Sunny Isles Beach. The bond shall be endorsed
to cover “Third Party” liability including a third party beneficiary clause in favor of the City of Sunny Isles
Beach. The bond shall include a minimum of twelve (12) month Discovery Period when written on a Loss
Sustained Basis.
Banking Services
FAILURE TO SIGN PAGE 42 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
RFP 24-06-01 BANKING SERVICES 42
BID SUBMITTAL FORM
Bid Title: Banking Services
The undersigned Proposers proposes and agrees, if this Bid is accepted, to enter into an agreement with
The City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Proposer accepts all of the terms and conditions of the Advertisement, Request for Proposal, or
Invitation to Bid and Instructions to Proposers, including without limitation those dealing with the
disposition of Bid Security. This Bid will remain subject to acceptance for 90 days after the day of Bid
opening. The Proposer agrees to submit other documents required by the Bidding Requirements within
ten days after the date of the City’s Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
The Proposer has familiarized himself/herself with the nature and extent of the Contract
Documents, Work, site, locality, and all local conditions and Law and Regulations that in any
manner may affect cost, progress, performance, or furnishing of the Work.
The Proposer has given the City written notice of all conflicts, errors, discrepancies that it has
discovered in the Contract Documents and the written resolution thereof by City is acceptable to
the Proposer.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm
or corporation and is not submitted in conformity with any agreement or rules of any group,
association, organization, or corporation; the Proposer has not directly or indirectly induced or
solicited any other Proposers to submit a false or sham Bid; the Proposer has not solicited or
induced any person, firm or corporation to refrain from Bidding; and Proposer has not sought by
collusion to obtain for itself any advantage over any other Proposers or over the City.
The City and the successful Proposer will establish completion times for each individual Work Item and the
successful Proposer agrees that the work will be completed within the time frames agreed upon.
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*
(305)629-1259
EMax@AmerantBank.com
Amerant Bank Inc.
220 Alhambra Circle, Coral Gables, FL 33134
1 8 4 6 9 3 35 9
RFP 24-06-01 BANKING SERVICES 44
ATTACHMENT A
COST PROPOSAL
Banking Services City of Sunny Isles Beach
Annual
Volume
Cost Per
Unit Total Cost
FDIC Insurance Charge 81,040,000 -$
Account Maintenance 48 -$
Digital Express Deposit Correction 3 -$
Non Customer Check Cashing 24 -$
ACH Received Credits 4,492 -$
ACH Received Debits 549 -$
ACH Filter 313 -$
ACH Positive Pay Accounts 48 -$
ACH Notice of Change 1 -$
ZBA-Parent Acct Maint 12 -$
Zero Balance Sub Acct Maint 36 -$
ZBA Credit Transfer 680 -$
ZBA Debit Transfer 680 -$
Deposits Processed 964 -$
Checks Deposited 4,853 -$
Branch Cash Processing 162,435 -$
Remote Capture Checks Deposited 4,814 -$
Digital Express Monthly Maint 12 -$
Digital Express - Addtl Scanner 12 -$
Checks Paid 4,085
Return Checks Final Presentment 3 -$
24 -$
4 -$
24 -$
4,090 -$
109 -$
CD ROM Services
CD ROM-Img Maint 12 -$
CD ROM-Per Add Acct 36 -$
CD ROM-Image Per Item 4,085 -$
Total Cost Proposal
ARP-Issue File Transmission
ATTACHMENT A
General Account Services
Account Reconcilement
Payee POS Pay Monthly
RFP 2024-06-01
DESCRIPTION Comments
ACH Services
Note: Proposers are to complete the unit price and total monthly cost columns below. List any additional fees not referenced herein in the
space provided, or in an attachment. Proposers may also submit their own file in hard copy excel format, along with a CD of the excel file to be
included as part of the proposal submittal, as long as the analysis prepared, at a minimum includes the items below with unit price and
monthly cost information.
Depository Services
ARP Paid Items
Paper Disbursement Services
Positive Pay Maint
Positive Pay Return Item
RFP 24-06-Page 1
Banking Services City of Sunny Isles Beach
Annual
Volume
Cost Per
Unit Total Cost
Total Cost Proposal
ATTACHMENT A
RFP 2024-06-01
DESCRIPTION Comments
Note: Proposers are to complete the unit price and total monthly cost columns below. List any additional fees not referenced herein in the
space provided, or in an attachment. Proposers may also submit their own file in hard copy excel format, along with a CD of the excel file to be
included as part of the proposal submittal, as long as the analysis prepared, at a minimum includes the items below with unit price and
monthly cost information.
Information Reporting Services
Base Package Maintenance- Gold 12 -$
Transaction Record 6,000 -$
Transaction Record 5,729 -$
Online Accounts 36 -$
Online Accounts 24 -$
ACH Module Maintenance 12 -$
ACH Initiated 9,125 -$
Extended Image Search 12 -$
Online Security 24 -$
Online Security 177 -$
Book Transfer 3 -$
Wire Transfer Module 12 -$
Wire Out Domestic 137 -$
Issue/ Cancel Transactions 78 -$
Customer Maint Wire Templates 132 -$
ACH Batch Initiated 26 -$
Wire & Other Funds Transfer Services
Wire IN-Domestic 30 -$
EFT Wire Notification Paper 167 -$
Other (newly added / additional services)
Armored Car Service 120 -$
5,200 -$
Bank Credit Cards 6 -$
-$
TOTAL PROPOSED ANNUAL COST (Written):
Description Annual Volume Cost Per Unit Total Cost
Attach additional sheets, if necessary
-$
-$
-$
Charges for Any Other Services Not Listed Above - Itemize
***********************************************************************************************
TOTAL PROPOSED ANNUAL COST
estimated # of vendors paid annually
include set up/implementation
estimated pickups at 2-3x per week
estimated # of cards
Comments
Electronic Vendor Payments
RFP 24-06-Page 2
Banking Services City of Sunny Isles Beach
Annual
Volume
Cost Per
Unit Total Cost
Total Cost Proposal
ATTACHMENT A
RFP 2024-06-01
DESCRIPTION Comments
Note: Proposers are to complete the unit price and total monthly cost columns below. List any additional fees not referenced herein in the
space provided, or in an attachment. Proposers may also submit their own file in hard copy excel format, along with a CD of the excel file to be
included as part of the proposal submittal, as long as the analysis prepared, at a minimum includes the items below with unit price and
monthly cost information.
-$
-$
-$
RFP 24-06-Page 3
RFP 24-06-01 BANKING SERVICES 45
ATTACHMENT B
BANK STATEMENTS
RFP 24-06-01 BANKING SERVICES 46
ATTACHMENT C
ACCOUNT ANALYSIS STATEMENT
ATTACHMENT C
ATTACHMENT C
ATTACHMENT C
City
Ve
ATTACHMENT C
ATTACHMENT C
ATTACHMENT C
ATTACHMENT C
RFP 24-06-01 BANKING SERVICES 47
ATTACHMENT D
RESPONDING TO AN
ELECTRONIC BID
Type text here
RFP 24-06-01 BANKING SERVICES 48
AFFIDAVITS
CONTRACTOR ANTI-BOYCOTT CERTIFICATION
[PURSUANT TO FLORIDA STATUTE § 215.]
each
https://www.e-verify.gov/employers/enrolling-in-e-verify)
Form W-9
(Rev. October 2018)
Department of the Treasury Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
▶ Go to www.irs.gov/FormW9 for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.Print or type. See Specific Instructions on page 3.1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
2 Business name/disregarded entity name, if different from above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
following seven boxes.
Individual/sole proprietor or
single-member LLC
C Corporation S Corporation Partnership Trust/estate
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ▶
Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
Other (see instructions) ▶
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
Exempt payee code (if any)
Exemption from FATCA reporting
code (if any)
(Applies to accounts maintained outside the U.S.)
5 Address (number, street, and apt. or suite no.) See instructions.
6 City, state, and ZIP code
Requester’s name and address (optional)
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
Social security number
––
or
Employer identification number
–
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign Here Signature of
U.S. person ▶Date ▶
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-9 (Rev. 10-2018)