HomeMy WebLinkAboutReso 2024-3704RESOLUTION NO. 2024 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO PURCHASE
PARTS AND SUPPLIES FROM W.W. GRAINGER, INC. FOR FISCAL YEAR 2024-
2025, IN AN AMOUNT NOT TO EXCEED SEVENTY THOUSAND DOLLARS AND NO
CENTS ($70,000.00); AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Sunny Isles Beach ("City") currently purchases necessary parts and
supplies for the maintenance of the Government Center, streets, and parks ("Facilities"); and
WHEREAS, the City purchases parts and supplies which may be needed for the
maintenance of the City's Facilities from W.W. Grainger, Inc. by utilizing State of Florida
Contract No. 31160000-20-NASPO-ACS; and
WHEREAS, pursuant to Section 62-13(C) of the City's Purchasing Code, purchases made
under state general service administration contracts, federal, county or other governmental
contracts or competitive bids with other governmental agencies, are exempt from the
competitive bidding requirements set forth in Chapter 62; and
WHEREAS, the City wishes to authorize the City Manager, or his designee, to make
purchases from W.W. Grainger, Inc. for parts and supplies for the maintenance of City Facilities,
in an amount not to exceed Seventy Thousand Dollars and No Cents ($70,000.00), for Fiscal
Year 2024-2025.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Purchasing Authority. The City Commission hereby authorizes the City Manager,
or his designee, to make purchases from W.W. Grainger, Inc. for parts and supplies for the
maintenance of City Facilities, in an amount not to exceed Seventy Thousand Dollars and No
Cents ($70,000.00), for Fiscal Year 2024-2025.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 19th day of Septem e 2024.
Larisa Sc, in, Mayor
@BCL@BCOA6401.doc Page 1 of 2 104
ATTEST:
MauriVio Betancur, CMC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
dAd4
Alain E. Boileau, for Nabors, Giblin
& Nickerson, P.A., City Attorney
Moved by: fi /VAW-Seconded by: OWL C ,--
Vote:
Mayor Svechin
✓ (Yes)
(No)
Vice Mayor Lama
Commissioner Joseph
(Yes)
(No)
(No)
(Yes)
Commissioner Stuyvesant
(Yes)
(No)
Commissioner Viscarra
(Yes)
(No)
@BCL@BCOA6401.doc ' Page 2 of 2 105
Amendment No. 13 to Blaster Agreement #8496
This is Amendment No. 13 to Master Agreement #8496, effective April 25, 2018, as amended from time
to time, between the State of Oregon, acting by and through its Department of Administrative Services,
Procurement Services Office ("DAS PS") on behalf of the member states of the NASPO ValuePoint
Cooperative Purchasing Program and W.W. Grainger Inc. (Contractor). This Amendment is effective on
the date signed by all parties and upon receipt of all approvals necessary for signing (Amendment
Effective Date).
AMENDMENT
The parties agree:
1. The Master Agreement is amended as follows:
Master Agreement #8496 term is hereby extended to December 31, 2024,
2. Except as expressly amended above, all other terms and conditions of the Master Agreement,
including as previously amended, are still in full force and effect. Contractor certifies that the
representations, warranties, and certifications contained in the Master Agreement are true and
correct as of the Amendment Effective Date and with the same effect as though made at the time of
this Master Agreement.
3. Certifications: Any individual signing on behalf of Contractor has the authority and knowledge to make
the following certifications, and hereby certifies under penalty of perjury:
3.1. The number set forth in the Master Agreement is Contractor correct taxpayer identification
number; and
3.2. Contractor is not subject to backup withholding because:
3.2.1. Contractor is exempt from backup withholding,
3.2.2. Contractor has not been notified by the IRS that Contractor is subject to backup
withholding as a result of a failure to report all interest or dividends, or
3.2.3. the IRS has notified Contractor that Contractor is no longer subject to backup withholding.
B.B. For a period of no fewer than six calendar years preceding the Amendment Effective Date,
Contractor has faithfully complied with and is not in violation of:
3.3.11. All tax laws of the State of Oregon, including but not limited to those referenced in ORS
305.380(4), ORS 305.620, and ORS, chapters 316, 317, and 318; and
3.3.2. Any tax provisions imposed by apolitical subdivision of this state that applied to Contractor,
to Contractor's property, operations, receipts, or income, or to Contractor's performance of
or compensation for any work performed by Contractor; and
3.3.3. Any tax provisions imposed by a political subdivision of this state that applied to Contractor,
or to goods, services, or properly, whether tangible or intangible, provided by Contractor; and
3.3.4. Any rules, regulations, charter provisions, or ordinances that implemented or enforced any
of the foregoing tax laws or provisions.
3.4. In the event that Contractor is a general partnership or joint venture, that Contractor signature(s)
on this Amendment constitute certifications to the above statements pertaining to the
Amendment No. 13
DAS Procurement Services, Version 2.0 - March 2024 Page 1 of 2
106
partnership or joint venture, as well as certifications of the above statements as to any general
partner or joint venturer signing this Amendment.
Signatures:
Contractor:
Signature: 1-2 Date:
C?
Printed Name, Title:
Federal Tax ID: Oregon Tax I D:
-Q-1
State of Oregon, by and through its Department of Administrative Services, on behalf of the member
states of the NASPO ValuePoint Cooperative Purchasing Program:
Signature: Date: 03/26/2024
Printed Name, Title: John Anglemier State Procurement Manager
Approved for legal sufficiency pursuant to ORS 291.047 and OAR 137-045-0030:
Karen Johnson, Sr Assistant Attorney Approved Via Email
Signature: General Date: 3/19/2024
GF 0505-22
Matter:
Amendment No, 13
DAS Procurement Services, Version 2.0 - March 2024
Page 2 of 2
107
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Purchasing Manager
DATE: September 19, 2024
RE: Blanket Purchase Orderwith W.W. Grainger, Inc. for Fiscal Year 2024-2025
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
A Blanket Purchase Order (BPO) is an agreement to purchase goods (and services) from a specific
supplier over a defined period of time, up to a maximum dollar amount. A blanket order generally
includes established prices, terms, and conditions for a defined period of time, without specifying
quantities. Shipments are to be made when, and as required by the purchaser, which, in most cases, is
the end user department (Public Works, CCS. etc.).
This resolution authorizes a blanket purchase order with Grainger for facilities Maintenance, Repair, and
Operations (MRO) and Industrial Supplies for fiscal year 2024-2025, in an amount not to exceed
$70,000.00. The City shall utilize State of Florida Contract #31160000-20-NASPO-ACS which expires
12/31/2024 to purchase maintenance, repair, industrial and other operating supplies from Grainger, in
accordance with Section 62-13(c) of the City Code. The NASPO contracts offers the best goods/services
and pricing available in the market, allowing public sector government to save time and money by
purchasing from ready -to -use, competitively solicited contracts. The contract ensures a minimum of 5%
off Grainger's prices for our government account, compared to public accounts.
Although the city has blanket POs, city staff (end-users) are responsible for comparing quality, grade,
price, quantity and delivery priorto making a purchase.
ADDITIONAL INFORMATION:
Item Number: 10.0
102
Why Action is Necessary:
Pursuant to Chapter 62, Section 62-6, Purchasing limitations; effect on competitive bidding
requirement, (B) Purchases more than $2,500.00 but less than $50,000.00. Purchases of, or contracts
for, materials, supplies, equipment, improvements or services for which funds are provided in the
budget, where the total amount to be expended is in excess of $2,500.00, but which do not exceed
$50,000.00 may be made, or entered into, by the City Manager without submittal to the City
Commission, but shall require compliance with the informal competitive bidding requirements set forth
in §§ 62-6 and 62-7 of this chapter. Single purchases or contracts in excess of $50,000.00 shall not be
broken down to amounts less than $50,000.00 to avoid the requirements of this section.
FUNDING SOURCE:
Funding is available in the FY24-25 adopted operating budgets throughout the city departments.
Blanket Purchase orders are subject to the adoption of the budget by the City Commission.
ATTACHMENTS:
Resolution
Amendment No. 13 to Master Agreement
Item Number: 10.0
103