HomeMy WebLinkAboutReso 2024-3707RESOLUTION NO. 2024 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO PURCHASE
NECESSARY OFFICE AND OTHER SUPPLIES FROM AMAZON FOR FISCAL YEAR
2024-2025, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY THOUSAND
DOLLARS AND NO CENTS ($150,000.00), SUBJECT TO CERTAIN CONDITIONS;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach ("City") currently purchases office supplies and
equipment ("Supplies"), many of which are purchased from Amazon; and
WHEREAS, Amazon provides significant discounts,on bulk purchases, as well as general
discount offers based on membership and prior use; and
WHEREAS, City staff will purchase the Supplies from Amazon utilizing the pricing from
Omnia Partners, f/k/a US Communities, Contract No. R -TC -17006; and
WHEREAS, pursuant to Section 62-13(I) of the City's Purchasing Code, purchases made
through intergovernmental cooperative purchasing arrangements or purchasing consortiums
organized as a corporation not for profit whose members are governmental entities, provided
that such cooperative purchasing arrangements or consortiums provide for a competitive process
to select a vendor, are exempt from the competitive bidding requirements set forth in Chapter
62; and
WHEREAS, the City wishes to authorize the blanket purchase order for Amazon for office
supplies and equipment, in an amount not to exceed One Hundred Fifty Thousand Dollars and
No Cents ($150,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authorization to Purchase. The City Commission hereby authorizes a blanket
purchase order to Amazon for fiscal year 2024-2025, in an amount not to exceed One Hundred
Fifty Thousand Dollars and No Cents ($150,000.00). The City Manager shall seek additional
authority from the City Commission if the $150,000.00 cap is exceeded.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
@BCL@D40ACB1A.docx Page 1 of 2 180
PASSED AND ADOPTED this 19th day ofptem r, 2024.
Larisa Svechin, Mayor
ATTEST: APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
Mauriclio Betancr, CMC, City Clerk Afain E. Boileau, for Nabors, Giblin &
Nickerson, P.A., City Attorney
Moved by: Seconded by: V/6' 6w
Vote:
Mayor Svechin
Vice Mayor Lama
Commissioner Joseph
Commissioner Stuyvesant
Commissioner Viscarra
Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
@BCL@D40ACB1A.docx Page 2 of 2 181
Uooubign tnvelope IU: lbUU[itiAU-4Jf5-4UU1-99F:i-b3bL)lt$6tAU/U
vuiii(€ vi!ivai,i rout�ir vusu� ue�ioc.
ttjN01 116 1HCIVilli' 7lji0.?"
September 18, 2023
Amazon.com Services LLC
(Amazon Business)
Attn: Brett Tuson
Seattle, WA 98109-5210
CC OTH 00509992 2023 TR
Re: Contract Renewal
Contract #R -TC -17006 — On-line Marketplace for Purchases of Products and Services
Dear Mr. Tuson:
This is to advise you that Prince William County Public Schools (PWCS desires to renew the referenced contract for
an additional two-year period in accordance with the Scction 3. CONTRACT TERM AND RENEWAL clause in the
Contract. We will be exercising the second of three renewals, each of the renewals to be an additional two (2) year
period. The current contract expires January 18, 2024.
Please advise me if you desire to renew the contract and prices in accordance with the terms of the contract by
signing and returning this Contract Renewal form no laterthan November 6, 2023. In addition to this renewal,
you must also provide an updated copy of your Certificate of insurance (CQI) with Prince William County
School Board listed as an additional insured. The Certificate Holder address can be added to the COI as follows:
P.O. Bou 389,1111anassa, VA 20108.
If you have any questions on this matter, please contact me by phone at (703) 791-8888 or via email at
�7t7�rsl;r rr���t:s.�du
Sincerely,
4�-bato
Karen
Sobers, CPPB
Senor Buyer
Acceptance Agreement
It is mutually agreed that the above-mentioned contract is renewed for the period of January 19, 2024 to
January 18, 2026 and all terms and conditions in the original solicitation and contract shall remain the same.
Renew Contract: Yes: X No:
Prices and/or Discounts to Remain the Same: Yes: X No: If no, explain
under separate cover.
---•oocu5igned by: -
Vendor: Pu.rrchasing-
Legzfl2pi,kiathotazed Signature Legally Authorized Signature
Brett Tuson Authorized Signatory
Print Name & Title
Date. October 30, 2023
Colleen Keener, CPPB, CPCP, VCO. VCA
Supervisor of Purchasing
e
Dat
_ 182
i�l lii ll?�� r c Ir f li_.I
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Purchasing Manager
DATE: September 19, 2024
RE: Blanket Purchase Order with Amazon for Fiscal Year 2024-2025
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
A Blanket Purchase Order (BPO) is an agreement to purchase goods (and services) from a specific
supplier over a defined period of time, up to a maximum dollar amount. A blanket order generally
includes established prices, terms, and conditions for a defined period of time, although without
specifying quantities. Shipments are to be made when (Just -in -Time Shipping), and as required by the
purchaser, which, in most cases, are the end user department (Public Works, CCS, Building, Information
Technology etc.).
Amazon Services, LLC, through Omnia Partners contract number R -TC -17006, allows the City to
participate and utilize competitively solicited contracts to obtain the best goods/services and pricing
available in the market. The City shall utilize Omnia Partners (formerly US Communities) Contract No.
R -TC -17006 to purchase office and other supplies Amazon, in accordance with Section 62-13(c) of the
Purchasing Code. Omnia Partners is the largest and most trusted cooperative purchasing organization
for public sector procurement.
Some of the purchases made by City departments in FY23-24 include, but are not limited to, electrical
adapters, fingerprint reader cables, laptop batteries, water filters, door handles, computer monitors and
Item Number: 10.F
178
cables. Special event supplies such as Egg Scramble event supplies, Boogie by the Beach event supplies,
Teen Events Supplies, Special Winter Fest supplies, City Anniversary supplies, Athletic Program Youth
supplies and other events, such as Family Movie Nights events; summer camp supplies.
Although the city has blanket POs, city staff (end-users) are responsible for comparing quality, grade,
price, quantity and delivery with other vendors prior to making a purchase.
The FY24-25 requested amount is $150,000. At the end of the FY, any allocated funds that are not used
will be voided, and the PO will be closed.
ADDITIONAL INFORMATION:
Why Action is Necessary:
Pursuant to Chapter 62, Section 62-13 Exception to Bid Requirements, (C) Bids and Contracts from
Other entities, and Section 62-7, the City Manager is authorized to procure all supplies, materials,
equipment, and services from other governmental units, when the best interests of the City would be
served subject to the requirement that any purchase in excess of $50,000 requires City Commission
approval.
FUNDING SOURCE:
Funding is available in the FY24-25 adopted operating budgets throughout the city departments.
Blanket Purchase orders are subject to the adoption of the budget, by the City Commission.
ATTACHMENTS:
Resolution
Ornnia Contract Renewal
Item Number: 10.F
179