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Home My WebLink AboutReso 2024-3708RESOLUTION NO. 2024 - 3 70 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING BLANKET PURCHASE ORDERS FOR THE PURCHASE OF NECESSARY OFFICE AND OTHER SUPPLIES AND SERVICES FROM VARIOUS VENDORS FOR FISCAL YEAR 2024-2025 UNDER FIFTY THOUSAND DOLLARS AND NO CENTS ($50,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach ("City") currently purchases necessary office and other supplies and services from various vendors throughout the year; and WHEREAS, the City Manager is authorized to approve purchases under $50,000.00; and WHEREAS, there is a need for blanket purchase orders where it is not feasible to obtain quotes for procurement of individual items due to the wide array of goods and services that could be needed throughout the year from certain vendors; and WHEREAS, pursuant to City Code Section 62-12, the City Commission may authorize the waiver of competitive bidding procedures, including the blanket purchase orders, where staff has conducted a good faith review of available sources and determined it is in the City's best interest to waive competitive bidding procedures for certain goods and services; and WHEREAS, the City wishes to authorize blanket purchase orders for the purchase of necessary office and other supplies and services from various vendors for Fiscal Year 2024-2025 under Fifty Thousand Dollars and No Cents ($50,000.00), attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Blanket Purchase Orders. The City Commission hereby approves blanket purchase orders for the purchase of office and other supplies and services from various vendors for Fiscal Year 2024-2025 under Fifty Thousand Dollars and No Cents ($50,000.00), attached hereto as Exhibit "A". Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will L PASSED AND ADOPTED this 15t' apon adoption. r, 2024. Larisa Svechin, Mayor @BCL@DCOA30BC.docx Page 1 of 2 185 Mau�icio Betan�ur, CMC, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Alain E. Boileau, for Nabors, Giblin & Nickerson, P.A., City Attorney Moved by: (.® (��,fl �U �i Seconded by: �C!EEf�/ Vote: Mayor Svechin Vice Mayor Lama Commissioner Joseph Commissioner Stuyvesant Commissioner Viscarra Yes) (No) (Yes) (No) (Yes) (No) ✓ (Yes) (No) (Yes) (No) @BCL@DCOA30BC.docx Page 2 of 2 186 CITY COMMISSION RESOLUTION FY 24-2S BLANKET PURCHASE ORDERS UNDER $50,000 1Nf H $ 11,413.27 5 In.Jl ' ”' Piggybacking: City of Fart Lauder. Expired 11/06/25, cont.. N537 tl'I.T YIf: r' 1A2J2112c -„nI N/li/2�1 ES rIM r.TE11 ,1MUlINi ]•t 25 1A,35DJ%J 3 Quotes obtained (�(PI,IITMWT(SI [f�OG6t $ 3,00530 - 3.797.1 Professional Services - Exempt [rvl,l)Ii NATAL t]OI15/SLIiVIGES PiI()VINCG 31, I1i6.1 Ford martest dealenhip for pact-nd emergency repairs WELDING REPAIRS IIA'tl Cit�AIG B4':p l�,':, �YIAf I(II I,[ ':I 1•�ni�:lf n�lrr:; ,� ,r rCl Aft CIIAIIGC� I>kP�lTl MLNTf�rIM11LIlI�I 7083 AAA RADIATORS AND A1C ii _41 [ABC LOCKSMITH 6928 ACCESSIBLE DOCUMENT SOLUTIONS 7497 WERONLLC(f1a ADTCOMMEROAL) 7618 ALLIGATOR ALLEY HARLEY 98 1976 5579 4491 213 6697 4990 8825 4367 7010 5680 8681 5196 4320 7446 2244 '611 2514 3259 576 2]54 6994 7074 7593 5230 4682 5733 3963 BB51 7591 5904 8020 7656 1156 119fi 1208 IS 00 73 V AMAZON HOSE & RUBBER CO ANIMAL RECREATION & AUTONATION A -Z METAL FABRICATION BATTERYSMES BLACK FIRE PROTECTION BWEDIGMAL DYNAMIC EQUIPMENT GROUP (BOBCAT OF MIAMI LLCI BOSEM CORP DBA DR AROMA'S BRYANT MILLER Olive PA CAROQUEST CAM BROTHERS BODY SHOP CHARUES AUTO GLASS CINTAS FIRST A10 CRESTAWARDS DOLPHINS TINTS INC ENTERPRISE HOLDINGS, INC FASTCARE FE AN TIRE FEDE%-SHIPPING SERVICES FIRE CONTROLS FLORIDA CAPTIONING SERVICES FLORIDA LEAGUE OF CITIES GUAPORE HAULOVER MARINE CENTER INTERNATIONAL PROTECTIVE JOSEPHWHARPER & ASSOCIATES LABORCHEX LANDS' END LOU'S POLICE DISTRIBUTORS LOW E'S HOME CENTERS, INC MCCLATCHY COMPANY, LLC(FORMERLY MIAMI HERALD PUBLISHING -1123) MIAMI-DADE COUNTY LEAGUE OF MISS MIAMI LAKES CHRYSLER JEEP MUNICIPAL EMERGENCY SERVICES (F—erly Argo) NAPAGENIUNE NE%PUB NORTH MIAMI AUTO TAG AGENCY NORTHERN SAFETY CO INC OCEANIA EXECUTIVE INC �,,.�.c,n 7n rcnna„v „c 7r un,u � i,r v.oe , v, u,.w riyayuacnng: mnavm.aaawrrovxmt up: v/aa/aA VEHICLE REPAIRS AND PARTS $ 201825.00 16,24).1 Sole Sou— based upon expense M repair buses, location and quality of service Waver of competition due to the Vendor expertise on the tity's locks/key; CRYWIDE LOCKSMITH $ 15,399.00 5 19,409.1 additionally avoiding site-Adt fee that naw vendors charge m goute ACCESSIBLE DOCUMENT SERVICES $ 3,8211.00 ?-t31.UB 3quotes on file EXTENDED PROT/CCN-MONITORING/SVCACC $ 33,941.31 5 42,76f, nu NASPO Value Point ContrzC 995WG51SM Up 07/31/2028 POLICE MOTORCYCLE REPAIR $ 11,413.27 5 In.Jl ' ”' Piggybacking: City of Fart Lauder. Expired 11/06/25, cont.. N537 HYDRAUUC PARTS $ 12,887.31 5 1A,35DJ%J 3 Quotes obtained POUCEX-9VeLServices $ 3,00530 - 3.797.1 Professional Services - Exempt VEHICLE REPAIRS AND PARTS $ 25,528.82 5 31, I1i6.1 Ford martest dealenhip for pact-nd emergency repairs WELDING REPAIRS $ 4,625.00 > iN2N.uo 3 Quotes obtained GAS PUMPS/VEHICE BATTERIES/GENERATORS $ 18,666.18 5 2J,5 t9.1 Piggybacking: Qty of Miami Cont.. 708382(25) Up: 11/27/2025 FIRE SPRINKLER SYSTEM INSPECTIONS & REPAIRS $ 11,328.00 S 14,273 Mr 3 Quotes obtained SCANNING& PRINTING SERVICES $ 42,759.33 5 49,101 EXEMPT CHAPTER fit-13C/Plggybaking: City of Coal Gables BOBCAT VEHICLES REPAIRS $ 5,933.86 S )1T.110 Piggybacking: Sourcewell contra. 040310CEC AROMATHERAPY CITYWIDE $ 5,857.50 $ 6" cio no Threegoutes octal-d.sentices are forGate—y/PW Only LEGAL PROFESSIONALSERVICES $ 480110 S TOWo.uO Exempt, Professional Services PROXY ID CARDS FOR HR $ 660005 1,51x1.60 Order $2,00 BODY VEHICLE REPAIRS AND PARTS $ 7,036,74 5 in Jx16.IX� 3quotes obtained VEHICLE GLASS REPLACEMENT $ 2,08].96 S ?SW.W Obtain 3 Quote if exaeds$2,500 RRSTAIDSUPPLIES $ 15,384.39 i 19,394.(1) Piggybacking: Omnia Partner Contra. R-05-19002 Exp: 10/31/2027 EMPLOYEE AWARDS PLAQUES $ 3,397.02 5 1,5611."1 Obtain 3 Quote B exceeds 52,500 VEHICLE WINDOWS TNiS $ 320.00 5 1S1.611 Under $2,500 ONCE R COVER VEHICLE RENTALS $ 21,274.47 5 "'"2.Is Piggybacking OtyofCoal Springs Contra. 17-C-053 Up: 8/31/2026 PRE-EMPLOYMENT SCREENING/DRUG TESTS $ 3,565.00 5 3,922.00 Exempt - Chapter 62-13B TIRE REPAIR&NC $ 2,537"0 5 15un,00 Urlder$2,50D CNYWIDE SHIPPING SVC $ 213"2 5 !1x1 Ms Under 52,500/omni—Imes. FIRE ALARM MONIT/SK $ 21,473.75 5 27,0571 3Quotas obtained CLOSED CAPTION SERVICES $ 4,312.00 > 5,51, u03quotes obtained MEMBERSHIPS/CONFERENCES $ 5,857"05 (0 Y.).W 1, 662-13(Membenhlps) CAR WASH SERVICES S 4,855.00 5 6,797 nn Sole 5—based upon proximity to city 1—ton MA, FOR POLICE DEPT BOAT $ 10,216.93 5 12,973.1 Stile source due to location of clam est arina BIOHAZARD LEAN UP -VEHICLES 5 500.00I,0 W.1 Under$2,5GO PRE-EMPLOYMENT POLYGRAPH EXAM $ 980.00 5 in7b 131 Under $2,500 PREEMPLOYMENT/EMPLOYMENT VERI FICATION 5 5,204.05 5 1�,S57.00 Waiver of bid, using this vendor since 2016 UNIFGRMS $ 12,507.84 S 1,400.1 3quotes obtained UNIFORMS, BOOTS, BADGES, VESTS, FIREARMS/AMMO $ 12,40131 15,626.011 Pi ... back'.-: State Cont.. 46000/021 -STC, exp 09.30.2027 GENERAL MAINTENANCE SUPPLIES&EQUIPMENT $ - 5 16,1w6.W Piggybacking OMNIA ADVERTISING CITY CLERK/ PLANNING x ZONING $ 211.50 u! 11116.11 Exempt - Chapter 62-13 G14) MEMBERSHIPS, MEETINGS, SEMINARS, CONFERENCES S 10,635.00 5 Hf: H;0Axl Exempt -Chapter 62-131 CHRYSLER VEHICLES REPAIRS $ 226.35 i t.;1,.On Dodge dealership to service Dodge vehicles UNIFORMSAND BOOTS $ 9155136 S 12,6]6.1 Piggybacking: lake County Co... no 22-730g exp 7/31/2025 FLEETPARIS $ 5,366.91 `. .,. ..60 Pigrybmking: Sour—all Cont.. 110520 GPC Exp: 12/29/2024 CITY WIDE PRINTING $30,389.19 5 . KI 3 Quotes Attained CITYWIDE AUTO REGISTRATIONS $ 4,280.05 1 1,'%112 tx, Sole Source SAFETY SUPPLIES $ 1122.59 5 751,.1 OMNIA Lona. R19Z"O7, Alp 3/31/205 DRY CLEANING -POLICE UNIFORMS 5 4,001.70 i I. jwY Un 3 Quotes obtained TRANSPORTATION 6-5440 VARIOUS 55391,5-5392,65720 VARIOUS 6-5730,4-5241,2.5130 FACILITIES, PCP 55391,6572060 POLICE, BEET PW, FLEET, TRANSPORTATION POLICE PW, FLEET VARIOUS FLEET, TRANSPORTATION FACILITIES, PARKS BUILDING FLEET FACILITIES, PARKS, PCP HR HR FLEET, TRANSPORTATION, FLEET BUILDING, PARKS HR, POLICE, CRY MANAGER TRANSPORTATION, POLICE POLICE HR FLEET, TRANSPORTATION FINANCE, BUILDING FAOLDIES, PCP CITY CLERK, PCP, ATHLETICS COMMISSION, CRY FLEE FLEET FLEET HR HR VARIOUS POUCE, BUILDING VARIOUS CITY CLERK/PIANNING & ZONING COMMISSION, CRY FLEET,TMANSPORTAMON POLICE FLEET, TMANSPORTATION VARIOUS FLEET,TRANSPORTATION OCEAN RESCUE, PCP POLICE .1w9y, 5-5391,5-5392 3-5210 55391, 65392 5.539':"5410,3-5290,6 5440 5-5391 65440 5-5391, 6 5720 60, 5 5720, 5.5720.15 45150 55392 5-5391, 6-5720,6-5720,60 2.5131 2.5131 5-5392,6-5440 5-5392 4-5150, 65720 VARIOUS 3-52 0 3-5210 2.5131 55392,6.5440 25130, 4.5150 5-5392, 6572060 2-5121, 6.572060, 65721 1-5110,2-5120 5-5392 5-5392 55392 2-5131 2.5131 VARIOUS 3.5210,4 MO 2-5121,2-5241 1 -521%2 -MO, 25140 5.5392, 65449 3-5210 ,.5392,6 MAO VARIOUS 5-5392, 65440 3-5Z90, 65720.60 3-5210 CRY COMMISSION RESOLUTION FY 24-25 BLANKET PURCHASE ORDERS UNDER $50,D00 ,�!nzn7a vnanur 1 IL ±[115/SI.I,VIt:t-. nn(t VILLI, I(i ILL LIInIt�CU LI'1\IIIMI.Ni NLMI1LIn51 7952 ODP BUSINESS SOLUTIONS, LLC 3OFFICE DEPOT CRYWIDE SUPPLIES $ 1222 OM MANAGEMENT PRE-EMPLOYMENT SCREENING/DRUG TESTS $ 1247 ORVIETO'S TROPHIES AWARDS AWARDS & TROPHIES $ 6158 PAT'S PUMP& BLOWER, LLC PARTS/REPAIRFORSTREETSWEEPER $ 7922 PAYLOCITYCORPORATION FSAADMINMAINTENANCE $ 8140 PROPIO LS, LLC TRANSLATION SERVICES $ 1343 PUBUX VARIOUS GROCERY ITEMS, SUPPLIES &EMP GIFT CARDS $ STORM WATER 55380 5951 READY REFRESH NESTLE WATER COOLER RENTALS $ 491B RECHTIEN INTERNATIONAL TRUCKS BUS REPAIRS S 1.I( SAMBA HOLDINGS INC DRIVING RECORDS 2424SHERWIN WILLIAMS PAINT FOR GOVTCENTER/CROSSWALKS/STREETS $ 5697 SITEONE LANDSCAPE SUPPLY DPO IRRIGATION PARKS $ 8138 SHARP PROMO CITY WIDE UNIFORMS S 6600 SMARTSIGN CRYWIDE SIGNS $ 7084 SITYFT GROUP UPFIT SERVICES,INC LIGHTS AND SIRE NS - CRY VEHICLES S 3773 SUN TALK LLC AIRTIME RADIO SVCS $ 8846 TIRESOLES OF BROWARD INC TIRE REPAIR & SVC $ 4217 RSYSTFMSCANAOA EMS SERVICES -PARKING METERS $ 5339 THOMSON REUTERS INFORMATION SVC CLEAR GOVERNMENT $ ,. T -MOBILE USA. INC i PARKING METERS TELEPHONE SERVICE $ 5250 TRULY NOLEN PEST CONTROL SERVICES/K.9 AND TERMITE CONTRACT S 4903 UNIFIRST CITYWIDE RUG/MAT RENTALS $ 86117UNIVERSALTENDERS POLICE BOAT REPAIRS $ 5251 US POSTAL SERV I CE CRYWIDE POSTAGE S 5327 WINDSTREAM ,. ...._....TELECOMMUNICATIONS 5.5391,5.5410,65720.50 2,236.19 5 V:nu,IR1 PIBBYbackiapi5tate of FIONda COntacl W111513-17-01 Exp: 4/1/0.17 Up An 5,014.00 ": ;+U111n Exempt - Chapter 62-138 HR 2-5131 4,299.59 S iJCx1!xl 3 Quotes obtained HR, CCS, CITY MANAGER, VARIOUS 8,515.69 5 1 111 x1 Sate Spurte, wartanty Is,LIUTAp STORM WATER 55380 51244 5 Under$2,500 HR 450.93 5. K' Under$2,rA0 POLICE, HR 48,222.33 S .In,Ix16.LR1 Fxempt- Chapter 62-13 GILD) VARIOUS VARIOUS L,/IU.9h "" x1.11 P,RRoacking:State of Radial, M10210 17.148 months 4g,eemenl . 4,78352 5 71011 3 Quotes obtained VARIOUS 2.5130,3-5210,3.5290,6.5720.60,6 20,889.09 ..5.'1,111.,x1 Piggybacking Miami.D,d, County FB -003999 TRANSPORTATION 55392,65440 I.,SI L. nVD, In 3 Quotes obtained 1111 . -.i 11 PiggybackiM:NCPAC4nlract Number.Regionl4ESC TKConlact Number.02 FACILITIES,STREETS, 9,360.34 rlxi 147,exp4/30/2026,2+Iyearrenewals PARKS(PIER) 5.5391,5.5410,65720.50 1,977.61 1,,Ln lxl DPO for landsmpe contract wRh Brightview STREETS 55410 Reproved vendor for citywide uniform/quotes obtained/quality, of logo meeting 19,299.26 '. 1•�Ix1u Int specs/mlprs etc. HR, FINANCE, BLDG, CODE 2,309.84 $ /51x1 tun Obtain 3 Quote if exmeds$2,500 CCS 6.5730 25,647.33 51 PI Piggybacking: B50 contract d33004AP, Exp: June 8, 2026 with ew renals FLEET, OCEAN RESCUE, 5.5392, 3.5290,3.5210 5,01425 5 `,,545 �m Waiver of bid oeverage location Miami Dade County TRANSPORTATION 6.5440 1,000.50 -11 Under $2,500 FLEET, TRANSPORTATION 7,1(R OD > A,l 13 (R) Sole Sourmsoftware PAR KING COMPLIANCE 4-5450 7,109.85 5 .,9n11.u11 Sole Source IT 25160 2,806.11 0n.nl Exempt 462.13 IA111.I 111, I I'Iu,l All, I I�,4',Ii 1,70 0 } - x! Obtain 3 Quote if exceeds $2,500 !s,uryl.0L POUCE/FACIUTIES 35210, 5-5391 3,05839 5 Seurcewell Contact W11124 -UFC Exp: 3/25/28 FADUTIES/PCP 5.5391,65720-60 S,SOO.W 511 Nearest vendor to Cil for wanarry-boa. POLICE 30,3120B 5 Rli Lon,Kl Uempt-Semice pro ided by&pvernmental mtity FINANCE 2.5130 31,90713 S RL.in N.1x1 Exempt §62.14 IT 25160 TOTAL $ 692,618A4 $ 921,626.00 OZ FLO 4F 30ti P.tSK1 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager FROM: Genesis Cuevas, Purchasing Manager DATE: September 19, 2024 RE: Blanket Purchase Orders FY 2024-2025 under $50,000 RECOMMENDATION: Staff recommends approval of this Resolution. fZ�A•%Pb1 A Blanket Purchase Order (BPO) is an agreement to purchase goods from a specific supplier over a defined period of time, up to a maximum dollar amount. A blanket order generally includes established prices, terms, and conditions for a defined period of time, although without specifying quantities. Shipments are to be made when and as required by the purchaser, which, in most cases, may be the end user department (Public Works, CCS, Building, Information Technology etc.). The following is a list of Blanket Purchase Orders (BPOs), commonly used by various city departments. BPOs make it easier for the vendor and the end-user to fill recurring needs with the end -user's specific requirements, at a fixed price, while taking advantage of quantity discounts (buying power), saving administrative time, and reducing paperwork. The vendors on this list, have been procured via a piggyback contract from another government agency, three quotes, or a justified procurement method. This item is submitted for your review and approval to ensure transparency regarding the City's frequently procured vendors, which fall below the formal bidding threshold. This list of blanket purchase orders will not exceed $50,000.00 per vendor for fiscal year 2024-2025. ADDITIONAL INFORMATION: Why Action is Necessary: Item Number: 10.G 183 Pursuant to Chapter 62, Section 62-6, Purchasing limitations; effect on competitive bidding requirement, (B) Purchases- more than $2,500.00 but less than $50,000.00. Purchases of, or contracts for, materials, supplies, equipment, improvements or services for which funds are provided in the budget, where the total amount to be expended is in excess of $2,500.00, but which do not exceed $50,000.00 may be made, or entered into, by the City Manager without submittal to the City Commission, but shall require compliance with the informal competitive bidding requirements set forth in §§ 62-6 and 62-7 of this chapter. Single purchases or contracts in excess of $50,000.00 shall not be broken down to amounts less than $50,000.00 to avoid the requirements of this section. FUNDING SOURCE: Funding is available in the FY 24-25 adopted operating budgets throughout the city departments. Blanket Purchase orders are subject to the adoption of the budget by the City Commission. ATTACHMENTS: Resolution LIST OF BLANKFT'POs FY 24-25 Item Number: 10.G 184