HomeMy WebLinkAboutReso 2024-3709RESOLUTION NO. 2024 - :5 W9
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO PURCHASE IT
COMPUTER HARDWARE AND SOFTWARE FROM SHI INTERNATIONAL CORP.
FOR FISCAL YEAR 2024-2025, IN AN AMOUNT NOT TO EXCEED TWO HUNDRED
SEVENTY-FIVE THOUSAND DOLLARS AND NO CENTS ($275,000.00);
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach (the "City") currently purchases necessary
hardware and software to support the city's computer infrastructure ("Equipment"); and
WHEREAS, Sourcewell, a State of Minnesota local government unit and service
cooperative, issued Request for Proposals No. 121923, "Technology Products and Services with
Related Solutions", and awarded the contract to SHI International Corp. ("SHI"); and
WHEREAS, SHI was awarded Sourcewell Contract No. 121923-SHI; and
WHEREAS, SHI has expressed their ability and desire to provide the Services to the City
pursuant to the pricing and terms and conditions under Sourcewell Contract No. 121923-SHI;
and
WHEREAS, pursuant to Chapter 62 of the City's Code of Ordinances, purchases made
through intergovernmental cooperative purchasing arrangements or purchasing consortiums
organized as a corporation not for profit whose members are governmental entities, provided
that such cooperative purchasing arrangements or consortiums provide for a competitive
process to select a vendor, are exempt from the City's competitive bidding procedures; and
WHEREAS, the City wishes to authorize the City Manager, or his designee, to make
purchase Equipment from SHI, in an amount not to exceed Two Hundred Seventy -Five
Thousand Dollars and No Cents ($275,000.00), for Fiscal Year 2024-2025.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Purchasing Authority. The City Commission hereby authorizes the City Manager,
or his designee, to make purchases from SHI International Corp. for computer hardware and
software, in an amount not to exceed Two Hundred Seventy -Five Thousand Dollars and No
Cents ($275,000.00), for Fiscal Year 2024-2025.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
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B
PASSED AND ADOPTED this 19th day of Septem�er,7�24.
Larisa Svechin, Mayor
ATTEST: APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
Mauri io B tanc r, CMC, City Clerk A ain E. Boileau, for Nabors, Giblin
& Nickerson, P.A., City Attorney
Moved by: (46"09*1�k :ra�t* Seconded by:
Vote:
Mayor Svechin
Vice Mayor Lama
Commissioner Joseph
Commissioner Stuyvesant
Commissioner Viscarra
(Yes)
(No)
_l (Yes)
(No)
(Yes)
(No)
(Yes)
(No)
(Yes)
(No)
@BCL@E40AE6B2.doc Page 2 of 2 192
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Purchasing Manager
DATE: September 19, 2024
RE: FY 2024-2025 Blanket Purchase Order SHI International Corp
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To adopt the resolution authorizing a blanket purchase order with SHI international for Technology
products and services for the fiscal year 2024-2025 in an amount not to exceed $275,000.00.
REASONS:
A Blanket Purchase Order (BPO) is an agreement to purchase goods (and services) from a specific
supplier over a defined period of time, up to a maximum dollar amount. A blanket order generally
includes established prices, terms, and conditions for a defined period of time, although without
specifying quantities. Shipments are to be made when and as required by the purchaser (Just -in -time
Shipping), which, in most cases, is the end user department (Public Works, CCS, Building, Information
Technology etc.).
This Resolution authorizes a blanket purchase order with Software House International for IT
equipment and other supplies for the fiscal year 2024-2025 in an amount not to exceed $275,000.00.
The City shall utilize Sourcewell- Technology Products & Solutions Contract #: 121923-SHI, in
accordance with Section 62-13(c) of the City Code. This contract is used to purchase goods and services,
including Hardware, Software (adobe subscriptions), and cloud, cybersecurity, datacenter, networks and
storage, printing solutions and more.. Piggybacking this Sourcewell contract allows the city to take
advantage of substantial discounts, which can range from 15% off or more compared to an account that
is not linked to this piggyback contract. This Contract expires February 27, 2028.
At the end of the FY, any allocated funds that are not used will be voided, and the PO will be closed.
Item Number: 10.1-1
189
ADDITIONAL INFORMATION:
Why Action is Necessary:
Pursuant to Chapter 62, Section 62-13 Exception to Bid Requirements, (C) Bids and Contracts from
Other entities, and Section 62-7, the City Manager is authorized to procure all supplies, materials,
equipment, and services from other governmental units, when the best interests of the City would be
served subject to the requirement that any purchase in excess of $50,000 requires City Commission
approval.
FUNDING SOURCE:
Funding is available in the FY24-25 adopted operating budgets throughout the city departments.
Blanket Purchase orders are subject to the adoption of the budget by the City Commission.
ATTACHMENTS:
Resolution
Item Number: 10.H
190