HomeMy WebLinkAboutReso 2024-3737RESOLUTION NO. 2024 -3-137
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, RATIFYING AN INCREASE TO THE BLANKET PURCHASE ORDER WITH
PUBLIX FOR THE PURCHASE OF NECESSARY GOODS FOR FISCAL YEAR 2023-2024,
IN AN AMOUNT NOT TO EXCEED TEN THOUSAND DOLLARS AND NO CENTS
($10,000.00); AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY
TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on September 21, 2023, via Resolution No. 2023-3549, the City Commission
approved the issuance of a Blanket Purchase Order ("the BPO") to various vendors, including
Publix (the "Vendor") for the purchase of necessary goods (the "Goods"), in an amount not to
exceed $50,000.00; and
WHEREAS, at the end of Fiscal Year 2023-2024, the BPO closed with expenditures totaling
$60,000.00 for additional Goods; and
WHEREAS, the City Commission wishes to ratify an increase to the BPO with the Vendor
for the additional Goods, in an amount not to exceed Ten Thousand Dollars and No Cents
($10,000.00) for Fiscal Year 2023-2024, bringing the total BPO amount not to exceed Sixty
Thousand Dollars and No Cents ($60,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Increase to Blanket Purchase Orders. The City Commission hereby ratifies an
increase to the blanket purchase orders with Publix for the purchase of necessary goods, in an
amount not to exceed Ten Thousand Dollars and No Cents ($10,000.00), bringing the total
Blanket Purchase Order not to exceed Sixty Thousand Dollars and No Cents ($60,000.00) for Fiscal
Year 2023/2024.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 22nd day of October 2024.
Larisa Svechi , Mayor
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Maurkcio Betancbr, CMC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
A ain E. Boileau, for Nabors, Giblin
& Nickerson, P.A., City Attorney
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Vote:
Mayor Svechin ✓ Yes) (No)
Vice Mayor Lama Yes) (No)
Commissioner Joseph Yes) (No)
Commissioner Stuyvesant (Yes) (No)
Commissioner Viscarra (Yes) (No)
@ BCL@ 540B2246. d ocx
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C,rp OFSUN r �
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Purchasing Manager
DATE: October 22, 2024
RE: Ratify and Increase to the Blanket Purchase Order with Publix for Fiscal Year
2023-2024
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
Via Reso 2023-3549 the city awarded a Blanket Purchase Order (BPO) with Publix for under $50,000,
however at the end of the FY, the spend reached nearly $60,000.00, considering that there may be
outstanding September invoices that have yet to be processed and paid.
Therefore, the city is requesting to ratify $10,000.00, for a total spend with Publix of $60,000.00.
Purchases in Publix include food and snacks for: Halloween Boogie Festivities, City Anniversary cake,
Job Fair give-away snacks, drinking water for hurricane prep, various City events, such as Teen Movie
Night, Casting with a Cop, Egg Scramble, Teen events, Summer Camp and much more.
Although the city has blanket POs, city staff (end-users) are responsible for comparing quality, grade,
price, quantity, and deliverywith othervendors priorto making a purchase.
ADDITIONAL INFORMATION:
Why Action is Necessary:
Item Number: 9.N
270
Pursuant to Chapter 62, Section 62-13 Exception to Bid Requirements, (C) Bids and Contracts from
Other entities, and Section 62-7, the City Manager is authorized to procure all supplies, materials,
equipment, and services from other governmental units, when the best interests of the City would be
served subject to the requirement that any purchase in excess of $50,000 requires City Commission
approval.
FUNDING SOURCE:
Funding is available in the FY23-24 adopted operating budgets throughout the city departments.
Blanket Purchase orders are subject to the adoption of the budget by the City Commission.
ATTACHMENTS:
Resolution
Item Number: 9.N
271