HomeMy WebLinkAboutReso 2024-3738RESOLUTION NO. 2024 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, RATIFYING AN INCREASE TO PURCHASE ORDER WITH HOME DEPOT
FOR FISCAL YEAR 2023-2024 FOR THE PURCHASE OF SUPPLIES AND EQUIPMENT
FOR REPAIR AND MAINTENANCE OF CITY -OWNED FACILITIES, IN AN AMOUNT
NOT TO EXCEED FIFTEEN THOUSAND DOLLARS AND NO CENTS ($15,000.00);
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on September 215t, 2023, via Resolution No. 2023-3552, the City Commission
of the City of Sunny Isles Beach (the "City") approved the issuance of a Purchase Order to Home
Depot for Fiscal Year 2023-2024 (the "PO") for the purchase of supplies and equipment for repair
and maintenance of City -owned facilities (the "Supplies"), in an amount not to exceed
$140,000.00; and
WHEREAS, at the end of Fiscal Year 2023-2024, the PO closed with expenditures totaling
$155,000.00 for additional Supplies; and
WHEREAS, the City wishes to authorize an increase to the PO with Home Depot for the
Supplies, in an amount not to exceed Fifteen Thousand Dollars and No Cents ($15,000.00);
bringing the total PO amount not to exceed One Hundred Fifty -Five Thousand Dollars and No
Cents ($155,000.00) for Fiscal Year 2023/2024.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Ratification of Increase to Purchase Order. The City Commission hereby
authorizes an increase to the Purchase Order with Home Depot for the purchase of supplies and
equipment for repair and maintenance of City -owned facilities, in an amount not to exceed
Fifteen Thousand Dollars and No Cents ($15,000.00), bringing the total PO amount not to exceed
One Hundred Fifty -Five Thousand Dollars and No Cents ($155,000.00) for Fiscal Year 2023/2024.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 22nd day of October, 2024.
Larisa Svechin, ayor
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Mauriclo.BefancUr, CMC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
Alain E. Boileau, for Nabors, Giblin &
Nickerson, P.A., City Attorney
Moved by:�AW4551* t�,P, qj�*%"econclecl by: &wl�ve&'L—e
Vote:
Mayor Svechin
Vice Mayor Lama
Commissioner Joseph
Commissioner Stuyvesant
Commissioner Viscarra
✓ (Yes)
(No)
5 es)
(No)
Yes)
(No)
Yes)
(No)
(Yes)
(No)
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Purchasing Manager
DATE: October 22, 2024
RE: Ratifying an Increase to the Purchase Order with Home Depot for Fiscal Year
2023-2024
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
Via Reso 2023-3552 the city awarded Home Depot a Blanket Purchase Order in an amount NTE
$140,000, utilizing the Omnia Partners Contract No. 16154 which expires 12/31/2026 to purchase
maintenance, repair, industrial and other operating supplies. However, at the end of the FY 23-24, the
spend reached nearly $155,000, considering that there may be outstanding September invoices that
have yet to be processed and paid.
Therefore, the city is requesting to ratify $15,000, for a total spend with Home Depot of $155,000.
The FY24-FY25 approved spend via R2024-3705 is $170,000.
OMNIA Partners is the largest and most trusted cooperative purchasing organization for public sector
procurement. As a member of Omnia, the City is able to participate and utilize competitively solicited
contracts to obtain the best goods/services and pricing available in the market.
Some of the purchases made by City departments include, but are not limited to, paint supplies, lumber,
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274
pressure washer equipment, screws, hooks, minor tools and equipment, blower, batteries, Bus Shelter
supplies, fridge for PD, lifeguard tower repair supplies, padlocks, supplies for "The Spot". Supplies are
also purchased for special events such as Beach Cleanup, Boogie by the Beach event supplies, Special
Winter Fest supplies, Egg Scramble, City Anniversary supplies, and other events, such as Family Movie
Nights events.
Although the city has blanket POs, city staff (end-users) are responsible for comparing quality, grade,
price, quantity and delivery with othervendors priorto making a purchase.
Why Action is Necessary:
Pursuant to Chapter 62, Section 62-13 Exception to Bid Requirements, (C) Bids and Contracts from
Other entities, and Section 62-7, the City Manager is authorized to procure all supplies, materials,
equipment, and services from other governmental units, when the best interests of the City would be
served subject to the requirement that any purchase in excess of $50,000 requires City Commission
approval.
Furthermore, the City receives an annual rebate for the participation in the Home Depot's incentive
program. The City's rebate check is received by the Finance Department and deposited in the Misc
Revenue — Rebates account (001-0-3699-369909-00000).
The City's earned rebates (due to the city's piggyback contract) for the last three fiscal years are as
follows:
1. The City received a 5% rebate in the amount of $7,572.80 on 2/28/2024 for calendar year 2023
purchases.
2. The City received a 5% rebate in the amount of $6,415.91 on 3/10/2023 for calendar year 2022
purchases.
3. The City received a 5% rebate in the amount of $5,704.67 on 3/4/2022 for calendar year 2021
purchases.
The rebate program on the Omnia contract is outlined as follows:
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275
*At least $10k - $25k Annual (calendar year) Net Sales =1% Rebate
*At least $25k- $100k Annual (calendar year) Net Sales = 2% Rebate
*Over $100k Annual (calendar year) Net Sales = 5% Rebate
FUNDING SOURCE:
Funding is available in the FY23-24 adopted operating budgets throughout the city departments.
Blanket Purchase orders are subject to the adoption of the budget by the City Commission.
ATTACHMENTS:
Resolution
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276