HomeMy WebLinkAboutReso 2024-3741RESOLUTION NO. 2024- ✓ * 1
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, RATIFYING AN INCREASE TO THE BLANKET PURCHASE ORDER WITH
BLUE DIGITAL CORP., FOR DOCUMENT IMAGING SERVICES FOR FISCAL YEAR
2022-2023, IN AN AMOUNT NOT TO EXCEED TWO THOUSAND SIX HUNDRED
THIRTEEN DOLLARS AND NINE CENTS ($2,613.09); AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on September 15, 2022, via Resolution No. 2022-3392, the City Commission
approved the issuance of a Blanket Purchase Order ("the BPO") to Blue Digital ("Contractor") for
document imaging services ("Services"), in an amount not to exceed $50,000.00; and
WHEREAS, at the end of Fiscal Year 2022-2023, the BPO closed with expenditures
totaling $52,618.09 for additional Services; and
WHEREAS, the City Commission wishes to ratify an increase to the BPO with the
Contractor for the additional Services, in an amount not to exceed Two Thousand Six Hundred
Thirteen Dollars and Nine Cents ($2,613.09) for Fiscal Year 2022-2023, bringing the total BPO
amount not to exceed Fifty Two Thousand Six Hundred Eighteen Dollars and Nine Cents
($52,618.09).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Ratification of Increase to the Blanket Purchase Order. The City Commission
wishes to ratify the increase to the Blanket Purchase Order with Blue Digital for document
imaging services for Fiscal Year 2022-2023, in an amount not to exceed Two Thousand Six
Hundred Thirteen Dollars and Nine Cents ($2,613.09), bringing the total Blanket Purchase Order
amount not to exceed Fifty Two Thousand Six Hundred Eighteen Dollars and Nine Cents
($52,618.09).
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 22nd day of October, 20
Larisa Svechin, Mayor
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Mauricio BAtaricur, CAC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
- dZI.
Alain E. Boileau, for Nabors, Giblin &
Nickerson, P.A., City Attorney
Moved by: t/��ASeconded by:
1
Vote:
Mayor Svechin ZCYes) (No)
Vice Mayor Lama ,(Yes) (No)
Commissioner Joseph(Yes) (No)
Commissioner Stuyvesant -,/((Yes) (No)
Commissioner Viscarra (Yes) (No)
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Purchasing Manager
DATE: October 22, 2024
RE: Ratify Blanket Purchase Order with Blue Digital for Fiscal Year 22-23
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
Via Reso 2022-3392 the city initially awarded a Blanket Purchase Order (BPO) with Blue Digital for
under $50,000, however at the end of the FY, the BPO closed at $52,613.09. Therefore, the city is
requesting to ratify $2,613.09, for a total spend with Blue Digital of $52,618.09. Blue Digital had an
active piggyback contract with Miami -Dade County, #8254-1/22.
The primary user of this BPO is the Building Department. The scanning of Building documents always
includes large formatting documents (plans.) Also, if the plans show any color, they are scanned as large
format documents in color by Blue Digital. One critical process is ensuring that Blue Digital prepares the
digitized documents to be ready for importing into Laserfiche (the city's document storage platform)
with the completed metadata for each permit, so that the documents file correctly at the time of
import. The city uses different metadata templates for our different processes in Laserfiche, so it is
important that the company is experienced and very familiar with this process.
ADDITIONAL INFORMATION:
Why Action is Necessary:
Item Number: 9.11
287
Pursuant to Chapter 62, Section 62-13 Exception to Bid Requirements, (C) Bids and Contracts from
Other entities, and Section 62-7, the City Manager is authorized to procure all supplies, materials,
equipment, and services from other governmental units, when the best interests of the City would be
served subject to the requirement that any purchase in excess of $50,000 requires City Commission
approval.
FUNDING SOURCE:
Funding was available in the FY22-23 Building operating budget.
ATTACHMENTS:
Resolution
Item Number: 9.11
288