HomeMy WebLinkAboutReso 2024-3742RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, RATIFYING AN INCREASE TO THE PURCHASE ORDER WITH STAPLES
FOR THE PURCHASE OF NECESSARY OFFICE SUPPLIES AND EQUIPMENT FOR
FISCAL YEAR 2023-2024, IN AN AMOUNT NOT TO EXCEED EIGHT THOUSAND
DOLLARS AND NO CENTS ($8,000.00); AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on September 21S1, 2023, via Resolution No. 2023-3550, the City Commission
of the City of Sunny Isles Beach (the "City") approved the issuance of a Purchase Order to Staples
for Fiscal Year 2023-2024 (the "PO") for the purchase of office supplies and equipment
("Supplies"), in an amount not to exceed $65,000.00; and
WHEREAS, at the end of Fiscal Year 2023-2024, the PO closed with expenditures totaling
$73,000.00 for additional Supplies; and
WHEREAS, the City wishes to ratify an increase to the PO with Staples for the Supplies, in
an amount not to exceed Eight Thousand Dollars and No Cents ($8,000.00), bringing the total PO
amount not to exceed amount to Seventy -Three Thousand Dollars and No Cents ($73,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Increase to Purchase Order. The City Commission hereby ratifies an increase to
the Purchase Order with Staples for the purchase of necessary office supplies and equipment for
Fiscal Year 2023-2024, in an amount not to exceed Eight Thousand Dollars and No Cents
($8,000.00), bringing the total Purchase Order amount not to exceed Seventy -Three Thousand
Dollars and No Cents ($73,000.00).
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 22nd day of October, 2024.
Larisa Svechin, Mayor
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ATTEST' APPROVED AS TO FORM
i AND LEGAL SUFFICIENCY:
Mauricio etancur, MC, City Clerk Alain E. Boileau, for Nabors, Giblin &
Nickerson, P.A., City Attorney
Moved / 1 1
Vote:
Mayor Svechin
Vice Mayor Lama
Commissioner Joseph
Commissioner Stuyvesant
Commissioner Viscarra
Yes)
(No)
Yes)
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(No)
(Yes)
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(No)
(No)
Yes
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Purchasing Manager
DATE: October 22, 2024
RE: Ratifying an Increase in Spending Authority with Staples for Fiscal Year 2023-
2024
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
On September 21, 2023, the City Commission approved resolution 2023-3550 for an amount NTE of
$65,000. However, at the end of the FY 23-24, the spend reached nearly $73,000, considering that there
may be outstanding September invoices that have yet to be processed and paid. The City is requesting
approval to ratify the additional $8,000 increase to cover invoices for the month of September 2024.
Therefore, the City is requesting authority to spend an amount not to exceed $73,000 with Staples for
office supplies.
For FY24-25, the resolution approval amount is $75,000 via R2024-3706. Piggybacking the State of
Florida contract allows the city to take advantage of substantial discounts, which can range from 21% off
or more on office supplies compared to an account that is not
linked to this piggyback contract.
This contract is piggybacking the State of Florida, contract number 44111513-17-01, which is active
through 4/17/27.
ADDITIONAL INFORMATION:
Why Action is Necessary:
Item Number: 9.S
291
Pursuant to Chapter 62, Section 62-13 Exception to Bid Requirements, (C) Bids and Contracts from
Other entities, and Section 62-7, the City Manager is authorized to procure all supplies, materials,
equipment, and services from other governmental units, when the best interests of the City would be
served subject to the requirement that any purchase in excess of $50,000 requires City Commission
approval.
FUNDING SOURCE:
Funds have been appropriated in various department budgets, as needed.
ATTACHMENTS:
Resolution
Item Number: 9.S
292