HomeMy WebLinkAboutReso 2014-2319RESOLUTION NO. 2014- 2.319
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO PURCHASE NECESSARY
OFFICE AND OTHER SUPPLIES FROM HOME DEPOT (VN#
806), STAPLES ADVANTAGE (VN# 4557) AND COSTCO (VN#
5493) FOR FISCAL YEAR 2014 -2015 IN AN AMOUNT NOT TO
EXCEED ONE HUNDRED TWENTY THOUSAND DOLLARS
(S120,000.00) ANNUALLY, SUBJECT TO CERTAIN
CONDITIONS; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach currently purchases supplies and equipment
for repair and maintenance of City owned facilities, many of which are purchased from Home
Depot, Staples and Costco; and
WHEREAS, staff will utilize the contract between US Communities and Home Depot
through RFP No. 11019 which offers a special pricing program for qualifying purchases with an
annual volume rebate structure and the State of Florida Contract No. 618 -000 -11 -1 for Staples and
the general discounts offered by Costco based on prior use; and
WHEREAS, Section 62 -13)(C) of the City Code provides the authority to access a
competitively solicited contract from any other governmental organization; and
WHEREAS, the City wishes to authorize the blanket purchase order for the following
vendors: Home Depot for supplies and equipment, in an amount not to exceed Forty Thousand
Dollars ($40,000.00), Staples Advantage for Office Supplies in an amount not to exceed Forty
Thousand Dollars ($40,000.00), and Costco in an amount not to exceed Twenty -Five Thousand
Dollars ($25,000.00) plus Fifteen Thousand Dollars ($15,000.00) Contingency, annually.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authorization to Purchase. The Citv Commission hereby authorizes purchase orders
to Home Depot, Staples and Costco in a total amount not to exceed One Hundred Twenty Thousand
Dollars ($120,000.00). The purchase shall be allocated as such $40,000.00 for Staples Advantage,
$40,000.00 for Home Depot, and $25,000.00 for Costco plus $15,000.00 Contingency, annually.
The City Manager shall seek additional authority from the City Commission if the $120,000.00
cap is exceeded.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
R2014 — Blanket Purchase Orders for The City of Sunny Isles Beach All Departments
Section I Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 16' day of October 2014.
9
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ATTEST:t�
''Jane A.,Hirie
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MMC, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFIWENCY
City Attorney
Vote: S —b
Mayor Edelcup
Vice Mayor Aelion
Commissioner Gatto
Commissioner Levin
Commissioner Scholl
Moved by:
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Seconded by: I •p mA UA,&4,rwQ,%
SCI�OIL
✓ (Yes)
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R2014 — Blanket Purchase Orders for The City of Sunny Isles Beach All Departments
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TO:
VIA:
FROM
DATE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305) 949 -3113 Fax
MEMORANDUM
The Honorable Mayor and City Commission
Christopher J. Russo, City Manager
Audra Curts - Whann, Finance Director
10/16/2014
RE: Resolution Authorizing City Staff to Create Blanket Purchase
Orders up to $120,000.00 with the following vendors: Costco,
Staples Advantage and Home Depot
RECOMMENDATION:
It is recommended that the City Commission approve the Resolution.
REASONS:
The City currently utilizes the following vendors: HOME DEPOT (VN# 806),
STAPLES ADVANTAGE (VN# 4557) and COSTCO (VN# 5493) and would
benefit from blanket Purchase Orders that would cover the purchase of supplies
and equipment for repair and maintenance. These blanket Purchase Orders are
made City -wide by all departments.
FUNDING SOURCE:
Not to exceed a total of $120,000.00: $40,000.00 for Staples Advantage,
$40,000.00 for Home Depot and $25,000.00 with a contingency of $15,000.00 for
Costco. The City Manager shall seek additional approval from the City
Commission if $120,000.00 cap is exceeded. See Attachment A for an account
breakdown.