HomeMy WebLinkAboutReso 2014-2328RESOLUTION NO. 2014 -2a2$
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE
PURCHASE OF ADDITIONAL PROFESSIONAL AND
SOFTWARE SERVICES FROM INFORIMATION
CONSULTANTS, INC. FOR FISCAL YEAR 2014 -2015, IN AN
AMOUNT NOT TO EXCEED THIRTY -NINE THOUSAND
DOLLARS (S39,000.00); AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on October 11, 2005 via Resolution No. 2005 -844 the City Commission
approved the purchase of Laserfiche Software as our document imaging software for storage and
retrieval of archival records: and
WHEREAS, the Laserfiche software is in need of necessary upgrades and annual
maintenance; and
WHEREAS, the City, in an effort to provide efficient online services. would like to
provide certain documents online for public access; and
WHEREAS, Laserfiche offers the ability to provide documents online via Laserfiche
Weblink: and
WHEREAS, Information Consultants, Inc. is our registered Value Authorized Reseller
(VAR) for Laserfiche software and currently provides the City with technical support; and
WHEREAS, the City is now requesting purchase authority in an amount not to exceed
Thirty -Nine Thousand Dollars ($39,000.00) in order to purchase additional professional and
software services from Information Consultants, Inc.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authorize the Purchase. The City Commission hereby authorizes the purchase of
additional professional and software services from Information Consultants, Inc., in an amount
not to exceed Thirty -Nine Thousand Dollars (S39,000.00).
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
82014- Information Consultants (Laserfiche) Paee I of 2
PASSED AND ADOPTED this 161 day of October 2014.
r, t .
1
ATTEST:
0. Jane A. Hines, MMC, City Clerk
•JJ^ ' � J
A I
Approved As to F and
Legal ySenc
Attorney
Vote: S—O
Moved by: b LL
Seconded .
Mayor Edelcup
___t_/(Yes)
(No)
Vice Mayor Aelion
_(Yes)
_(No)
Commissioner Gatto
_(No)
Commissioner Levin
__jL(Yes)
Z(Yes)
(No)
Commissioner Scholl
(Yes)
_(No)
R2014- Information consultants (Laserfiche) Page 2 of 2
City of Sunny Isles Beach
�- 18070 Collins Avenue
Sunny Isles Beach, Florida 33160
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a Ile or 'E 7 (305) 947 -0606 City Hall
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MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Derrick L. Arias, Chief Information Officer
DATE: 10/16/2014 6:30:00 PM
RE: Approval for Information Consultants Purchase Authority not to
exceed $39,000.00 for FY 2014 -2015
RECOMMENDATION:
It is recommended that the City Commission approve the attached resolution
granting purchase authority for INFORMATION CONSULTANTS, in an amount
not to exceed $39,000 for FY 2014 -2015.
REASONS:
This vendor supports the City with document imaging software and professional
services. The City utilizes Laserfiche for its document imaging system, and
INFORMATION CONSULTANTS is our registered VAR for Laserfiche. Being our
registered VAR, per Laserfiche Corporate Policy, all software licensing and
maintenance can only be purchased through INFORMATION CONSULTANTS.
For the Fiscal Year 2014 -2015, staff is requesting purchase authority of $39,000
which covers the annual maintenance and support for our existing Laserfiche
software, a new module (Laserfiche Forms) which will be implemented to support
process automation, and a $5000 contingency for professional services to
continue assisting City Departments in transtitioning to electronic document
storage.
ADDITIONAL INFORMATION:
The City originally purchased the Laserfiche document imaging platform in
October 2005 via resolution #2005 -844.
FUNDING SOURCE:
Funding was budgeted and is available under the Information Technology
Budget in account number 001 -2- 5160 - 464300 -00000 and 001-2- 5160- 434051-
00000.