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City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 1
Invitation to Bid
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Small Construction Projects
Invitation to Bid No. 14-10-02
Publish Date:
Bid Due and Bid Opening Date:
10/30/2014 12/4/2014 at 2:30 PM
Pre-Bid Conference:
Where to Deliver Bid
11/13/2014 @ 10:00 AM
All Questions Due:
11/21/2014 by 5:00 PM
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 2
TABLE OF CONTENTS
Table of Contents Page 2
Legal Advertisement/Notice to Bidder Page 3
Instructions to Bidder / General Terms Section 1 Page 4
Special Terms & Conditions Section 2 Page 16
Scope of Work / Technical Specifications Section 3 Page 21
Bid Submittal Form Section 4 Page 22
Affidavits
Non-Collusive Affidavit Page 1 of 7
Public Entity Crimes Page 2 of 7
Equal Opportunity / Affirmative Action Statement Page 4 of 7
Conflict of Interest Statement Page 5 of 7
Dispute Disclosure Form Page 6 of 7
Anti-Kickback Affidavit Page 7 of 7
Attachments
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 3
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
INFRASTRUCTURE REPAIRS
Invitation to Bid No. **BID #**
The Bid Specifications for this Request for Proposal are available from DemandStar by calling (800) 711 -
1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined
at the City of Sunny Isles Beach – Office of the City Clerk. Bidders who obtain the Bid Specifications from
sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response
package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days
prior to the submittal date to all bidders who are listed on the official list. The City may not accept
incomplete Bids.
Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by
the City Clerk no later than 2:30 PM, on Thursday, 12/4/2014 at the Sunny Isles Beach Government
Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids received after
this time will not be considered. The City is under no obligation to return Bids. Timely submitted Bids will
be opened publicly and read aloud at this time.
The envelope containing the sealed Bid must be clearly marked:
“IMPORTANT, BID ENCLOSED”
Bid No. 14-10-02
SMALL CONSTRUCTION PROJECTS
OPENING DATE AND TIME: Thursday, 12/4/2014 at 2:30 PM
The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
Owner in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of
Sunny Isles Beach.
All questions regarding Request for Proposal No. 14-10-02 shall be directed in writing to Jane A. Hines,
CMC, City Clerk, NO LATER THEN NOVEMBER 21ST 2014 BY 5:00 PM Questions may be submitted via
email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Jane A. Hines, MMC, City
Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. All Questions will be
answered in the form of Addendum that will be released a few days after the question due date listed
above.
Jane Hines, MMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required need
for clarification must be made to Jane A. Hines, MMC, City Clerk via
email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via
regular mail at: Jane A. Hines, MMC, City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such
requests for clarification/explanation or questions must be made in
writing to Jane A. Hines, MMC, City Clerk, at least five (5) business
days prior to the date of the Bid opening. Interpretations or
clarifications considered necessary by the City will be issued by
addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan
holders’ list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect. No plea of ignorance
or delay or required need of additional information shall exempt a
Proposers from submitting their Bid on the required date and time
as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to bidders, the City of Sunny Isles Beach has made
available via internet lists of all plan holders for each Request for
Proposal, Request for Proposal, and request for qualifications. The
information is available on-line at www.demandstar.com or by calling
the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered
proposers (those who have been registered as receiving a Bid
package) receive the documents. It is the responsibility of the bidder
prior to the submission of any Bid to check the above website or
contact the Office of the City Clerk at (305) 792-1703 to verify any
addenda issued. The receipt of all addenda must be acknowledged
on the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease five (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City
Clerk by calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Contractor,
supplier, sub-Contractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.107, for
category two for a period of 36 months from the date of being placed
on the convicted vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within
this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all other
items required within this Request for Proposal must be executed)
and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by the
proposers. No changes or corrections will be allowed after Bids are
opened. Bids must contain an original, manual signature of an
authorized representative of the company.
1.9 WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence on the
part of the Proposers in preparing the Bid confers no right for the
withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice
to Bidder. It is the responsibility of the proposers to insure that the
Bid reaches the Office of the City Clerk on or before the closing hour
and date stated on the Request for Proposal. After the Bid opening,
the contents of the Bid Form will be made public for the information
of bidders and other interested parties who may be present either in
person or by representative. Bids that are received after the Bid
opening time will not be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Proposers facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Proposers, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
1.11.2 Cancellation: Failure on the part of the Proposers to
comply with the conditions, specifications,
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 5
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Contractor, which
shall be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this
Bid. The bidder will have ten (10) calendar days after notification of
the award by the City to execute the Agreement and provide the
required Performance Bond.
The Proposer who has the Contract awarded to them and who fails
to execute the Agreement and furnish the Performance Bond and
Insurance Certificates within the specified time shall forfeit the Bid
Security that accompanied their Bid, and the Bid Security shall be
retained as liquidated damages by the City, and it is agreed that this
sum is a fair estimate of the amount of damages the City will sustain
in case the Proposers fails to enter into the Contract and furnish the
Bonds as herein before provided. Bid Security deposited in the form
of a cashier’s check drawn on a local bank in good standing shall be
subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name,
or vendor catalog is mentioned whether or not followed by the words
"approved equal" it is for the purpose of establishing a grade or
quality of material only. Bidder may offer equals with appropriate
identification, samples, and/or specifications on such item(s). The
City shall be the sole judge concerning the merits of items Bid as
equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to return
the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample must
be labeled with the Proposers name and manufacturer's brand name
and delivered by them within ten (10) calendar days of Proposers
receipt of the “Notice to Proceed”, unless schedule indicates a
different time. If samples are requested subsequent to the Bid
opening, they should be delivered within ten (10) calendar days of
the request. The City will not be responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery,
it shall be the responsibility of the successful Proposers to notify the
City at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach reserves the
right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposer warrants that the product(s) supplied to the City
conforms in all respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-up
and compliance of all items under Warranty/Guaranty and complete
all forms for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposer warrants that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The Proposer agrees to indemnify
City from any and all liability, loss, or expense occasioned by any
such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The Proposer shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each bidder submitting a Bid on this Request
for Proposal shall include a copy of the company’s local business
tax/occupational license(s) with the Bid response. For information
specific to City of Sunny Isles Beach local business tax/occupational
licenses, please call Code Enforcement & Licensing at (305) 792-
1705. If the contractor is operating under a fictitious name as
defined in Section 865.059, Florida Statutes, proof of current
registration with the Florida Secretary of State shall be submitted
with the Bid. A business formed by an attorney actively licensed to
practice law in this state, by a person actively licensed by the
Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other commercial
entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the
appropriate agency and/or proof of current active status with the
Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Proposers shall be liable for any damages or loss to
the City occasioned by negligence of the Proposers (or their agent)
or any person the Proposers has designated in the completion of
their contract as a result of the Bid. Contractor shall be required to
furnish a copy of all licenses, certificates of competency or other
licensor requirements necessary to practice their profession as
required by Florida State Statute, Miami-Dade County, and City of
Sunny Isles Beach Code. Contractors shall include current Miami-
Dade County Certificates of Competency. These documents shall be
furnished to the City along with the Bid response. Failure to furnish
these documents or to have required licensor will be grounds for
rejecting the Bid.
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 6
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Proposers must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Proposers and insurer to notify the
City Manager of the City of Sunny Isles Beach of cancellation, lapse,
or material modification of any insurance policies insuring the
Proposers, which relate to the activities of such bidder and the City
of Sunny Isles Beach. Such notification shall be in writing, and shall
be submitted to the City finance support service director thirty (30)
days prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
Commission action. The Proposers hereby holds the City harmless
and agrees to indemnify City and covenants not to sue the City by
virtue of such rescission.
1.25 ASSIGNMENT:
The Proposer shall not transfer or assign the performance required
by this Bid without prior written consent of the City Manager. Any
award issued pursuant to the Request for Proposal and monies which
may be due hereunder are not assignable except with prior written
approval of the City Manager. Further, in the event that the majority
ownership or control of the Proposer changes hands subsequent to
the award of this contract, Proposer shall promptly notify City in
writing (via United States Postal Service – Certified Mail, Return
Receipt Requested) of such change in ownership or control at least
thirty (30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Proposer shall indemnify, hold harmless, and defend the City of
Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Proposer, their agents, servants or employees in
the provision of goods or the performance of services pursuant to
this Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within (5) calendar days by the Proposer at
their own expense and redelivered at their expense. Rejected goods
left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
its own property. Rejection for non-conformance or failure to meet
delivery schedules may result in the Proposer being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Proposer, the City of Sunny Isles Beach may
procure the articles or services from other sources and hold the
Proposer responsible for any excess costs occasioned or incurred
thereby.
1.29 SECONDARY/OTHER BIDDERS:
The City reserves the right in the event the primary bidder cannot
provide an item(s) or service(s) in a timely manner as requested, to
seek other sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the selected Proposer covering the
Work to be performed, which includes
the Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer of the Proposer submitted on
the prescribed form setting forth the
prices for the Work to be performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Contractor and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Contractor signed
by the City authorizing an addition,
deletion or revision in the Work, or an
adjustment in the Contract Price or the
Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Contractor's
Bid, the Bonds, the Notice of Award, the
Agreement between the City and
Proposer as well as any addenda thereto,
these General Conditions, Special
Conditions, the Technical Specifications,
Drawings and Modifications, Notice to
Proceed, Request for Proposal, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Contract Price: The total monies payable to the Proposer
under the Contract Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 7
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the
successful Proposer stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Proposer in requesting
progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Proposer
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City performs
all necessary searches, inquiries, exploration, and analysis of the
Bids. The Bid shall be awarded to the lowest responsible and
responsive proposer whose Bid best serves the interests of and
represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the City Code. No Notice of Award will
be given until the City has concluded any investigation(s) as they
deem necessary to establish the Proposer’s capability to perform the
Services as described in this RFP, ITB, RFQ or ITQ, as substantiated
by the required professional experience, client references, technical
knowledge and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the financial
capability of the Proposer to perform the Work in accordance with
the Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
Proposers on the basis of these queries and investigations and who
does not meet the City’s satisfaction, even though the firm may be
the lowest dollars and cents Bid. In analyzing Bids, the City will also
take into consideration client references, past work experience and
work product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Proposer a Contract for execution within ninety (90) days
after opening of Bids. The City specifically reserves the right to award
the contract to a proposer who is not necessarily the lowest dollars
and cents proposers on the basis of the results of these queries and
investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond,
the Certificates of Insurance and such other Documents as required
by the Contract Documents shall be executed and delivered by the
successful Proposer to the City within ten (10) calendar days of
receipt of the Notice of Award.
1.33 LAWS AND REGULATIONS:
The successful Proposer will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Proposer observes that the Specifications are at variance therewith,
they will give the City prompt written notice thereof, and any
necessary changes shall be adjusted by an appropriate modification.
If the Proposer performs any Work knowing it to be contrary to such
laws, ordinances, rules and regulations, and without such notice to
the City, they will bear all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 23-00-477131-54C appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the successful Proposer shall
defend, indemnify and hold harmless the City, its officers, agents and
employees, from or on account of any injuries or damages, received
or sustained by any person or persons during or on account of any
operations connected with the Work described in the Contract
Documents, or by or in consequence of any negligence in connection
with the same; or by use of any improper materials or by or on
account of any act or omission of the said Proposer’s losses and
expenses including attorneys' fees arising out of or resulting from
the performance of the Work, provided that any such claim damage,
loss or expense (a) is attributable to bodily injury, sickness, disease
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 8
or death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom and
(b) is caused in whole or in part by any negligent act or omission of
the Proposer, their Sub-Contractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may
be liable, regardless of whether or not it is caused by a party
indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
Work, then in lieu of the above provisions of this section the parties
agree that Proposer shall indemnify, defend and hold harmless the
City, their officers and employees, to the fullest extent authorized by
Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to
be incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City by
reason of any such claim or demand, Proposer, upon written notice
from City shall defend such action or proceeding by counsel
satisfactory to City. The indemnification provided above shall
obligate Proposer to defend at its own expense or to provide for such
defense, at City’s option, any and all claims of liability and all suits
and actions of every name and description that may be brought
against City, excluding only those which allege that the injuries arose
out of the sole negligence of City, which may result from the
operations and activities under this Contract whether the Work be
performed by Proposer, its Sub-Contractors, or by anyone directly or
indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Proposer is adjudged bankrupt or insolvent, or if they make a
general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Proposer or for any of their property,
or if they file a petition to take advantage of any debtor’s act, or to
reorganize under bankruptcy or similar laws, or if they repeatedly
fails to supply sufficient skilled workmen or suitable materials or
equipment, or if they repeatedly fail to make prompt payments to
Sub-Contractors or for labor, materials or equipment or they
disregard laws, ordinances, rules, regulations or orders of any public
body having jurisdiction, or if they disregard the authority of the City,
of if they otherwise violate any provision of, the Contract Documents,
then the City may, without prejudice to any other right or remedy
and after giving the Proposer and the surety ten (10) days written
notice, terminate the services of the Proposer and take possession
of the Project and of all materials, equipment, tools, construction
equipment and machinery thereon owned by the Proposer, and finish
the Work by whatever method they may deem expedient. In such
case the Proposer shall not be entitled to receive any further
payment until the Work is finished. If the unpaid balance of the
Contract Price exceeds the direct and indirect costs of completing the
Project, including compensation for additional professional services,
such excess shall be paid to the Proposer. If such costs exceed such
unpaid balance, the Proposer will pay the difference to the City. Such
costs incurred by the City will be determined by the City and
incorporated in a Change Order. If after termination of the Proposer
under this Section, it is determined by a court of competent
jurisdiction for any reason that the Proposer was not in default, the
rights and obligations of the City and the Proposer shall be the same
as if the termination had been issued pursuant to this document.
1.37.1 Where the Proposer’s services have been so
terminated by the City said termination shall not affect
any rights of the City against the Proposer then existing
or which may thereafter accrue. Any retention or
payment of moneys by the City due the Proposer will
not release the Proposer from liability.
1.37.2 Upon ten (10) days written notice to the Proposer, the
City may, without cause and without prejudice to any
other right or remedy, elect to terminate the
Agreement. In such case, the Proposer shall be paid
for all Work executed and accepted by the City as of
the date of the termination. No payment shall be made
for profit for Work which has not been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Proposer shall have the right to keep one
record set of the Contract Documents upon completion
of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Proposer and those in the Special Conditions and the
rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Contract Documents.
1.38.4 Should the City or the Proposer suffer injury or damage
to its person or property because of any error,
omission, or act of the other or of any of their
employees or agents or others for whose acts they are
legally liable, claim shall be made in writing to the other
party within a reasonable time of the first observance
of such injury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Proposer knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal
Court proceedings in respect to any action, proceeding, lawsuit or
counterclaim based upon the Contract Documents or the
performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgment upon the award rendered by the arbitrator
may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and
attorneys’ fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the whole, each party
shall be responsible for a portion of the costs of arbitration and their
respective attorneys’ fees as may be determined by the court on
confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Proposer which relate in any way to the Project, and to any claim for
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 9
additional compensation made by Proposer, and to conduct an audit
of the financial and accounting records of Proposer which relate to
the Project. Proposer shall retain and make available to City all such
books and records and accounts, financial or otherwise, which relate
to the Project and to any claim for a period of three years following
final completion of the Project. During the Project and the three year
period following final completion of the Project, Proposer shall
provide City access to its books and records upon five days written
notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The successful Proposer is an independent Contractor under the
Contract. Services provided by the Proposer shall be by employees
of the Proposer and subject to supervision by the Proposer, and not
as officers, employees, or agents of the City. Personnel policies, tax
responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative
procedures, applicable to services rendered under the Contract shall
be those of the Proposer.
End of Section
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 10
SECTION 2
Special Terms and Conditions
2.1 PURPOSE OF BID:
Prospective work shall generally include emergency and non-emergency repairs to existing City of
Sunny Isles Beach infrastructure which includes non-specific unit price work on various City
facilities. It is the intent of this bid document that unit prices shall include all installation, materials,
labor, equipment, mobilization costs, removal and disposal of excess materials, backfilling and
maintenance of traffic. This maintenance contract will be utilized on an as-needed basis. At the
City’s discretion, the contract may be awarded to multiple contractors.
2.2 PRE-BID CONFERENCE:
A non-mandatory pre-bid conference will be held on 11/13/2014 at 10:00am at Sunny Isles Beach
Government Center, 18070 Collins Avenue, Sunny Isles Beach, FL 33160; 1st Floor Conference
Room to discuss the special conditions and specifications included within this solicitation.
Proposers are requested to bring this solicitation document to the conference, as additional copies
may not be available.
2.3 TERM:
The initial period of the Contract shall be for a period of one (1) year, commencing from the
contract’s effective date.
2.4 OPTIONS TO RENEW:
The initial contract prices resultant from this solicitation shall prevail for a two (2) year period from
the contract’s initial effective date. Prior to, or upon completion, of that initial term, the City shall
have the option to renew this contract for an additional two (2) year period. The Proposer shall
honor the same prices reflected in its bid response during the optional renewal period(s), unless
the City agrees in writing to a price adjustment prior to completion of each exercised contract term.
It is the Proposer’s responsibility to request any pricing adjustment under this provision. For any
adjustment to commence on the first day of any exercised option period, the Proposer’s request
for adjustment should be submitted at least ninety (90) calendar days prior to expiration of the
then current contract term. If no adjustment request is received from the Proposer, the City will
assume that the Proposer has agreed that the optional term may be exercised without pricing
adjustment. Any adjustment request received after the commencement of a new option period
shall not be considered.
The City reserves the right to negotiate lower pricing for the additional term(s) based on market
index research information or other factors that influence price, provided that Proposer’s request
for adjustment is submitted at least ninety (90) calendar days prior to expiration of the then current
contract term.
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 11
The City reserves the right to reject any price adjustments submitted by the Proposer and/or to
not exercise any otherwise available option period based on such price adjustments. Continuation
of the contract beyond the initial period, and any option subsequently exercised, is a City
prerogative, and not a right of the Proposer. This prerogative wi ll be exercised only when such
continuation is in the best interest of the City.
Should the Proposer decline the City’s right to exercise the option period, the City may consider
the Proposer in default which decision may affect that Proposer’s eligibilit y for future contracts.
NOTE: IF MULTIPLE PROPOSERS ARE INVOLVED UNDER THE GIVEN CONTRACT, ANY
OPTIONS TO RENEW WILL BE RESTRICTED TO THE SPECIFIC ITEMS OF WORK
INITIALLY AWARDED TO ANY SPECIFIC PROPOSER.
2.5 METHOD OF AWARD:
The contract will be awarded to the lowest responsible and responsive bidder whose bid best serves
the interest of and represents the best value to the City in conformity with section 62 -8 of the City
code.
2.6 PRICE:
Prices shall remain fixed and firm through the term of the contract.
2.7 PERFORMANCE BOND:
Intentionally Omitted
2.8 BID BOND
Intentionally Omitted
2.9 DELIVERY:
Intentionally Omitted
2.10 INSURANCE:
2.10.1 Comprehensive General Liability Insurance
Comprehensive General Liability with minimum limits of One Million Dollars
($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and
Property Damage Liability. Coverage must be offered in a form no more restrictive than
the latest edition of the Comprehensive General Liability policy, without restrictive
endorsements, as filed by the Insurance Services Office, and shall specifically include the
following with minimum limits not less than those required for Bodily Injury Liability and
Property Damage Liability:
Premises and Operation;
Independent Contractors;
Products and/or Completed Operations Hazard;
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 12
Broad Form Property Damage;
Broad Form Contractual Coverage applicable to this specific Contract, including any
hold harmless and/or indemnification agreement.
Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
At the Contractor’s expense, Builders Risk Insurance (BRI) will be provided for the full
value of the completed project. The BRI shall be in place, naming the City as additionally
insured prior to mobilization and will remain in effect until final complet ion of the project.
2.10.2 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
Owned Vehicles;
Hired and Non-Owned Vehicles;
Employers’ Non-Ownership.
Before starting the Work, the Contractor will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City’s possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written notice
has been given to the City by certified mail. The City shall be named as an additional
insured on the above-referenced policies.
The Proposer agrees that if any part of the Wor k under the Contract is sublet, they will
require the Sub-Contractor(s) to carry insurance as required, and that they will require the
Sub-Contractor(s) to furnish to them insurance certificates similar to those required by the
City in this section.
2.10.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the Homes
Act. Employer's Liability Insurance shall be provided with a minimum of One Million and
00/100 dollars ($100,000,000.00) per accident. Contractor agrees to be responsible for the
employment, conduct and control of its employees and for any injury sustained by such
employees in the course of their employment.
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 13
2.10.4 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Contractor and must be approved by the City. At the option of the City, either the
Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond,
in a form satisfactory to the City, covering the same.
2.11 MONTHLY INVOICES PAYMENTS:
Cut-off date is the close of the last business day of the month. Proposer shall submit by the 10th
day of the following month bidder’s completed Statement of Services/Invoice. Should the 10 th fall
on a weekend or holiday, Consultant shall submit his application on the next workday.
Contractor is advised that processing of invoices must follow this schedule as the City has funding
requirements and other payment obligations which may prevent payment of late Statement of
Services for that month’s billing cycle. A late Statement of Services with a recommendation for
payment will be paid in the next month’s billing cycle.
2.12 LABOR, MATERIALS AND EQUIPMENT SHALL BE SUPPLIED BY PROPOSER:
Unless otherwise provided in Section 3 of this solicitation, the proposer shall furnish the following,
included but not limited to, all labor, material, equipment, barricading, adequate supervision, and
coordination for satisfactory contract performance. When not specifically identified in the technical
specifications, such materials and equipment shall be of a suitable type and grade for the specific
purpose of completing all work required by this Invitation to Bid. All material, workmanship, 100%
design, testing and equipment shall be subject to the inspection and approval of the City Manager
or his designated representative for this project.
2.13 CLEAN-UP:
All unusable materials and debris shall be removed from the premised at the end of each workday,
and disposed of in an appropriate manner. Upon final completion, the proposer shall thoroughly
clean up all areas where work has been involved as mutually agreed with the associated user
department’s project manager.
2.14 FEDERAL, STATE AND LOCAL REGULATIONS:
The successful Proposer shall comply with all federal, state and local ordinances, regulations, and
rules as well as any other laws that would apply to the proposed project. The Proposer’s costs
associated with regulatory requirements shall be included in the pr oject cost whether depicted
specifically or not within the body of the proposal.
2.15 MATERIALS SHALL BE NEW AND WARRANTIED AGAINST DEFECTS:
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 14
The Proposer hereby acknowledges and agrees that all materials except where recycled content is
specifically requested, supplied by the proposer in conjunction with this solicitation and resultant
contract shall be new, warrantied for their merchantability , and fit for a particular purpose. In the
event any of the materials supplied to the City by the Proposer are found to be defective and do
not conform to specifications: (1) the materials may be returned to the proposer at the proposer’s
expense and the contract cancelled or (2) the City may require the proposer to replace the materials
at the proposer’s expense.
In the event that material is suspected by the City Representative of being reused or not new in
original packaging, the material may be rejected. The Proposer shall remove such material and
replace it at his/her cost and within the original schedule. No provisions or allotments for delays or
time extensions to the schedule as a result of “defective”, unacceptable material, or reused material
found shall be granted.
2.16 NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A NOTICE TO PROCEED:
The Proposer shall neither commence any work, nor enter a City work premise, until a written
Notice to Proceed (NTP) directing the Proposer to proceed with the work has been received by the
Proposer from any authorized City manager or his designee representative; provided however, that
such notification shall be superseded by any emergency work that may be required in accordance
with provisions included elsewhere in this solicitation and resultant contract.
2.17 ACCIDENT PREVENTION AND BARRICADES:
Barricades, cones, construction fencing and temporary construction fencing, per City regulations
and other relevant requirements, shall be provided by the Proposer when work is performed in
areas traversed by persons or when deemed necessary by the City Manager or his designee at no
extra cost to the City.
Proposer shall comply with regulations and permit requirements for the placement of proper
fencing. Precautions shall be exercised at all times for the protection of persons and property.
Proposer shall conform to all relevant OSHA, State and City regulations during the course of such
effort. Any fined levied by the above mentioned authorities for failure to comply with thes e
requirements shall be borne solely by the responsible Proposer.
2.18 WARRANTY SHALL BE SUPPLIED IN WRITTEN FORM:
2.18.1 Type of Warranty Coverage Required
Successful proposer shall provide a copy of written warranty certificates with each project
contract, unless otherwise indicated by the City. Failure to meet this requirement may
result in the offer being deemed non-responsive. The warranty supplied by the Proposer
shall remain in force for the full period identified by the Proposer, regardless of whether
the Proposer is under contract with the City at the time of the defect. Any payment by the
City on behalf of the goods or services received from the Proposer does not constitute a
waiver of these warranty provisions. Proposer’s warranties shall be one (1) year fr om final
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 15
completion and shall include all delivery, labor, material, and equipment for the correction,
replacement, reinstallation, and/or removal of defective and/or unacceptable work.
Warranties for specific components of the work shall be provided sepa rately on fabricators
or manufacturers original letterhead with original signatures.
2.18.2 Correcting Defects Covered Under Warranty
The Proposer shall be responsible for promptly correcting any deficiency, at no cost to the
City, with seven (7) calendar days after the City notified the proposer of such deficiency in
writing. If the proposer fails to satisfy the warranty with the period specified in the notice,
the City may: (1) place the Proposer in default of its contract and/or (2) Procure the
products or services from another source and charge the Proposer for any additional costs
that are incurred by the City for this work or items, either through a credit memorandum
or through invoicing.
2.19 DEFICINECIES IN WORK TO BE CORRECTED BY THE PROPOSER:
The Proposer shall be responsible for promptly correcting all apparent and latent deficiencies and/or
defects in work, and/or any work that fails to conform to the contract documents regardless of
project completion and status. All corrections shall be made with seven (7) calendar days after
such rejected defects, deficiencies and/or non-conformances are verbally reported to the Proposer
by the City’s project administrator, who may confirm all such verbal reports in writing. The Proposer
shall bear ALL costs of correcting such rejected work. If the Proposer fails to correct the work
within the period specified, the City may, at its discretion, notify the Proposer, in writing, that
the Proposer is subject to contractual defa ult provisions if the corrections are not completed to
the satisfaction of the City within seven (7) calendar days of receipt of the notice. If the proposer
fails to correct the work within the period specified in the notice, the City shall place the proposer
in default.
2.20 FURNISH AND INSTALL REQUIREMENTS:
The specifications and/or statement of work contained within this solicitation describe the various
function and classes of work required as necessary for the completion of work. Any omissions of
inherent technical functions or classes or work within the specifications and/or statement of work
shall not relieve the proposer from furnishing, installing or performing such work where required
to the satisfactory completion of the project.
2.21 LICENSES, PERMITS AND FEES:
The Proposer shall obtain and pay for all licenses, permits and inspection fees required for this
project; and shall comply with all laws, ordinances, regulations and building code requirements
applicable to the work contemplated herein. Damages, penalties and/or fines imposed on the City
or the Proposer for failure to obtain required licenses, permits or fines shall be borne by the
Proposer.
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 16
2.22 LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS:
Intentionally Omitted
END OF SECTION
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 17
SECTION 3
Scope of Services / Technical Specifications
3.1 SCOPE OF SERVICES
Work shall generally consist of emergency and non-emergency repairs to the City of Sunny Isles Beach’s
infrastructure, which includes non-specific unit price work on various City facilities. Unit prices shall include
installation, materials, labor, equipment, mobilization costs, removal and disposal of excess materials,
backfilling and maintenance of traffic. For the purpose of estimating the cost of MOT in the unit prices of
the bid items, MOT shall not exceed fifteen (15) units of Type I or Type II barricades for each location.
MOT requirements exceeding this amount will be reimbursed as a direct cost only at the unit rate
established in the bid form.
This is a small projects construction contract and will be utilized on an as-needed basis. Quantities are for
bidding purposes only. Prospective bidders are not required to bid on all groups stated within the bid
proposal. When awarded, the Contract may be awarded to multiple contractors at the City’s discretion.
3.2 PROJECT SPECIFIC REQUIREMENTS
Below are a list of additional requirements that form a part of this project:
1. All work to be performed under this proposal shall be in accordance with the latest edition of the
Florida Department of Transportation (FDOT) Standard Specifications for Road and Bridge
Construction.
2. Unless otherwise specified in the bid form, all pipe shall be assumed to require 36 inches of cover.
3. The Owner may require access to portions of the site during the period of construction. All work
shall be phased as required to accommodate Owner’s occupancy requirements during the
construction period. Construction schedule and contractor operations shall be coordinated with
the Owner for each project awarded.
END OF SECTON
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 18
12/4/2014
OPENING: 2:30 P.M.
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all
taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent
Andrew J. Rozwadowski
Date Issued:
10/30/2014
This Bid Submittal Consists of
Pages 18 through 35
Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal.
Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference
in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above
stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the
accompanying Bid Submittal Requirement.
ITB **BID #**
Small Construction Projects
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution of the
contract by the successful bidder and City of Sunny Isles Beach
Procurement Agent: Firm Name:
Andrew Rozwadowski
________________________________________
Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 35 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
INVITATION TO BID
SECTION 4
BID SUBMITTAL FORMS
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 19
INFRASTRUCTURE REPAIRS BID FORM
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
I. Group I - MOT, Erosion Control and Earthwork
A. Non-Emergency (Max. response time 3 Business Days)
1. Temporary Barricades – Type I or Type II 1 EA
2. Sediment Barrier 1 LF
3. Floating Turbidity Barrier 1 LF
4. Inlet Protection System 1 EA
5. Silt Fence 1 LF
6. Temporary Construction Fence – includes chain
link fence and green screen 1 LF
7. Clearing & Grubbing 1 LS/AC
8. Sawcut, grind and remove existing concrete
pavement 1 SY
9.
Milling Existing Asphalt Pavement – consists of
removing existing AC pavement. Includes
transportation of milled material and removal of
existing reflective pavement markers.
a. 1” Av Depth 1 SY
b. 2” Av Depth 1 SY
c. 3” Av Depth 1 SY
10. Removal of existing Architectural pavers 1 SY
11.
Regular Excavation – consists of excavation,
hauling and disposal of rock, clay, muck of other
unsuitable material
1 CY
B. Emergency (Max. response time 4 Hrs.)
12. Temporary Barricades – Type I or Type II 1 EA
13. Sediment Barrier 1 LF
14. Floating Turbidity Barrier 1 LF
15. Inlet Protection System 1 EA
16. Silt Fence 1 LF
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 20
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
17. Temporary Construction Fence – includes chain
link fence and green screen 1 LF
18. Clearing & Grubbing 1 LS/AC
19. Sawcut, grind and remove existing concrete
pavement 1 SY
20.
Milling Existing Asphalt Pavement – consists of
removing existing AC pavement. Includes
transportation of milled material and removal of
existing reflective pavement markers.
a. 1” Av Depth 1 SY
b. 2” Av Depth 1 SY
c. 3” Av Depth 1 SY
21. Removal of existing Architectural pavers 1 SY
22.
Regular Excavation – consists of excavation,
hauling and disposal of rock, clay, muck of other
unsuitable material
1 CY
Subtotal Group I – MOT, Erosion Control and Earthwork
II. Group II - Restoration
A. Non-Emergency (Max. response time 3 Business Days)
23. Importation and installation of clean fill 1 CY
24. Flowable Fill 1 CY
25. Gravel / Lightweight aggregate fill 1 CY
26. Mason Sand 1 CY
27. Limerock base, FDOT Group 6, grading,
compaction @98% modified proctor
a. 8” thick 1 SY
b. 12” thick 1 SY
28. Superpave Asphaltic Concrete (Type SP-9.5)
a. 1” thick overlay 1 SY
b. 2” thick with 2 equal lifts 1 SY
c. 3” thick with 2 equal lifts 1 SY
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 21
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
29.
Subgrade, grading, compaction, stabilization
@95% modified proctor (12” thick) @ 2-6” lifts,
with commercial stabilizing material meeting the
requirements of FDOT specification for road bed
construction
1 SY
30. Asphaltic Concrete – 2” thick Cold Patch 1 SY
31.
Cement concrete pavement (Plain) – consists of
all materials, foundation preparation, joint
forming (or cutting), placing, finishing and curing
of plain Portland cement concrete pavement for
sidewalks, driveways and pads.
a. 4” thick 1 SY
b. 6” thick 1 SY
32. Rebar 1 Ton
33.
Decorative pavement – includes placement of
patterned pavement, work, materials (coloring,
coating, coquina shell finish, broom finish etc)
for treatment as well as thickened edges and
expansion joints
a. 4” thick 1 SY
b. 6” thick 1 SY
34. Pavers – Architectural
a. Sidewalk – includes sand base 1 SY
b. Driveways and vehicular surfaces –
includes concrete base 1 SY
c. Detectable Warning pavers 1 SY
35.
Concrete Curb and Valley Gutter– For repairs and
replacement, the removal of existing curb/gutter
will be included in the cost of the new curb and
gutter.
a. Type D 1 LF
b. Type F 1 LF
c. 2-ft valley gutter 1 LF
36.
Detectable Warnings – This includes detectable
warnings applied to new and existing sidewalk.
Truncated domes must be cast in place; no
glued or mechanically fastened detectable
warnings will be accepted.
1 SF
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 22
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
37.
Single Post Sign – this item includes all sign
panels(s), hardware, post(s) and foundation for
a complete assembly in compliance with wind
load area requirements. (Up to 12 SF combined
sheeting area of all panels on post)
a. Relocate 1 AS
b. Remove and dispose; unless otherwise
directed by City 1 AS
c. Furnish and Install 1 AS
38.
Single Post Sign – this item includes all sign
panels(s), hardware, post(s) and foundation for
a complete assembly in compliance with wind
load area requirements. (12 SF to 20 SF
combined sheeting area of all panels on post)
a. Relocate 1 AS
b. Remove and dispose; unless otherwise
directed by the City 1 AS
c. Furnish and Install 1 AS
39.
Thermoplastic Pavement Markings – includes hot
applied thermoplastic for new striping
applications and hot spray applied as an
overcoat to extend the life of existing pavement
markings.
a. Remove existing 1 LF
b. 8” solid (standard white, yellow, blue) 1 LF
c. 12” solid (standard white) 1 LF
d. 18” solid (standard white, yellow) 1 LF
e. 24” solid (standard white, yellow) 1 LF
f. 6” skip (white, yellow) 1 LF
g. Standard message (white, blue) 1 EA
h. Arrow (white) 1 EA
40. Painted Pavement markings 1 LF
41.
Fence Installation - Includes repair, reset and
install of aluminum ornamental fencing.
Foundations for fence post are included in this
line item.
1 LF
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 23
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
42. Bollards – reset/install in existing pavement.
Includes bollard foundation where necessary. 1 EA
43. Densities 1 EA
44. Soil Sampling and Proctors 1 EA
B. Emergency (Max. response time 4 Hrs.)
45. Importation and installation of clean fill 1 CY
46. Flowable Fill 1 CY
47. Gravel / Lightweight aggregate fill 1 CY
48. Mason Sand 1 CY
49. Limerock base, FDOT Group 6, grading,
compaction @98% density
a. 8” thick 1 SY
b. 12” thick 1 SY
50. Superpave Asphaltic Concrete (Type SP-9.5) SY
a. 1” thick overlay 1 SY
b. 2” thick with 2 equal lifts 1 SY
c. 3” thick with 2 equal lifts 1 SY
51.
Subgrade, grading, compaction, stabilization
@95% density (12” thick) @ 2-6” lifts, with
commercial stabilizing material meeting the
requirements of FDOT specification for road bed
construction
1 SY
52. Asphaltic Concrete – Cold Patch 1 SY
53.
Cement concrete pavement (Plain) – consists of
all materials, foundation preparation, joint
forming (or cutting), placing, finishing and curing
of plain Portland cement concrete pavement for
sidewalks, driveways and pads.
a. 4” thick 1 SY
b. 6” thick 1 SY
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 24
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
54.
6” Cement concrete pavement (Reinforced) –
Consists of all materials, foundation preparation,
joint forming (or cutting), placing, finishing and
curing of steel reinforced Portland Cement
Concrete pavement
1 SY
55.
Decorative pavement – includes placement of
patterned pavement, work, materials (coloring,
coating, coquina shell finish, broom finish etc)
for treatment as well as thickened edges and
expansion joints
a. 4” thick 1 SY
b. 6” thick 1 SY
56. Pavers – Architectural
a. Sidewalk – includes sand base 1 SY
b. Driveways and vehicular surfaces –
includes concrete base 1 SY
c. Detectable Warning pavers 1 SY
57.
Concrete Curb and Valley Gutter– For repairs and
replacement, the removal of existing curb/gutter
will be included in the cost of the new curb and
gutter.
a. Type D 1 LF
b. Type F 1 LF
c. 2-ft valley gutter 1 LF
58. Detectable Warnings – This includes detectable
warnings applied to new and existing sidewalk 1 SF
59.
Single Post Sign – this item includes all sign
panels(s), hardware, post(s) and foundation for
a complete assembly in compliance with wind
load area requirements. (Up to 12 SF combined
sheeting area of all panels on post)
a. Relocate 1 AS
b. Remove and dispose; unless otherwise
directed by City 1 AS
c. Furnish and Install 1 AS
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 25
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
60.
Thermoplastic Pavement Markings – includes hot
applied thermoplastic for new striping
applications and hot spray applied as an
overcoat to extend the life of existing pavement
markings.
a. Remove existing 1 LF
b. 8” solid (standard white, yellow, blue) 1 LF
c. 12” solid (standard white) 1 LF
d. 18” solid (standard white, yellow) 1 LF
e. 24” solid (standard white, yellow) 1 LF
f. 6” skip (white, yellow) 1 LF
g. Standard message (white, blue) 1 EA
h. Arrow (white) 1 EA
61. Painted Pavement markings 1 LF
62.
Fence Installation - Includes repair, reset and
install of aluminum ornamental fencing.
Foundations for fence post are included in this
line item.
1 LF
63. Bollards – reset/install in existing pavement.
Includes bollard foundation where necessary. 1 EA
64. Densities 1 EA
65. Soil Sampling and Proctors 1 EA
Subtotal Group II - Restoration
III. Group III – Stormwater Repair
A. Non-Emergency (Max. response time 3 Business Days)
66. Clean and seal existing pipe joint
a. 12” diameter CMP/CAP 1 EA
b. 15” diameter CMP/CAP 1 EA
c. 18” diameter CMP/CAP 1 EA
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 26
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
d. 24”diameter CMP/CAP 1 EA
e. 30” diameter CMP/CAP 1 EA
f. 36” diameter CMP/CAP 1 EA
g. 15” diameter RCP 1 EA
h. 18” diameter RCP 1 EA
i. 24” diameter RCP 1 EA
j. 30” diameter RCP 1 EA
k. 36” diameter RCP 1 EA
l. 6” diameter HDPE /PVC 1 EA
m. 8” diameter HDPE / PVC 1 EA
n. 10” diameter HDPE / PVC 1 EA
o. 12” diameter HDPE / PVC 1 EA
p. 16” diameter HDPE / PVC 1 EA
q. 18” diameter HDPE / PVC 1 EA
r. 24” diameter HDPE / PVC 1 EA
s. 30” diameter HDPE / PVC 1 EA
t. 36” diameter HDPE/PVC 1 EA
67.
Installation of storm sewer including backfill,
joints and connections to existing storm
pipes/structures.
a. 12” diameter CMP/CAP 20 LF
b. 15” diameter CMP/CAP 20 LF
c. 18” diameter CMP/CAP 20 LF
d. 24”diameter CMP/CAP 20 LF
e. 30” diameter CMP/CAP 20 LF
f. 36” diameter CMP/CAP 20 LF
g. 15” diameter RCP 8 LF
h. 18” diameter RCP 8 LF
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 27
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
i. 24” diameter RCP 8 LF
j. 30” diameter RCP 8 LF
k. 36” diameter RCP 8 LF
l. 6” diameter HDPE /PVC 20 LF
m. 8” diameter HDPE / PVC 20 LF
n. 10” diameter HDPE / PVC 20 LF
o. 12” diameter HDPE / PVC 20 LF
p. 16” diameter HDPE / PVC 20 LF
q. 18” diameter HDPE / PVC 20 LF
r. 24” diameter HDPE / PVC 20 LF
s. 30” diameter HDPE / PVC 20 LF
t. 36” diameter HDPE/PVC 20 LF
68.
Pipe filling and plugging (when pipe to be placed
out of service). This may also apply to the filling
and plugging of existing drainage structures
when it is not practical to remove them.
1 CY
69. Pipe Liner – Furnish and Install optional material
a. 0-24” diameter 1 LF
b. 25-36” diameter 1 LF
c. 37-48” diameter 1 LF
70. Yard Drain – furnish and install 1 EA
71.
Adjust existing inlet/manhole – consists of
modifying the vertical placement of the structure
to conform with existing finished grade
elevations.
1 EA
72.
French Drain / Exfiltration Trench – includes
furnishing and placing the pipe, pipe plugs, pipe
fittings, course aggregate and filter fabric, as
well as trenching, backfilling, sheeting and when
necessary.
1 LF
a. 18” 1 LF
b. 24” 1 LF
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 28
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
73.
Repair manhole/catch basin– includes repair of
leak(s) within an existing structure as well as all
associated cuts and grouting which may be
required.
1 EA
74. Replace existing manhole cover (USF 580 ring
and grate) 1 EA
75. Replace existing inlet rim and grate 1 EA
Manhole/Catch Basin Installation – furnish and
install new structure, including ring and grate.
Excavation and backfilling shall be included with
this item. Structures shall have a minimum 2-ft
slab and top slab up to 48” deep.
a. Type C structure, 4-ft diameter 1 EA
b. Type C structure, 5-ft diameter 1 EA
c. Type D structure, 4-ft diameter 1 EA
d. Type D structure, 4-ft diameter 1 EA
B. Emergency (Max. response time 4 Hrs.)
76. Clean and seal existing pipe joint
a. 12” diameter CMP/CAP 1 EA
b.15” diameter CMP/CAP 1 EA
c.18” diameter CMP/CAP 1 EA
d.24”diameter CMP/CAP 1 EA
e.30” diameter CMP/CAP 1 EA
f.36” diameter CMP/CAP 1 EA
g.15” diameter RCP 1 EA
h.18” diameter RCP 1 EA
i.24” diameter RCP 1 EA
j.30” diameter RCP j. EA
k.36” diameter RCP 1 EA
l.12” diameter CMP/CAP m EA
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 29
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
m.6” diameter HDPE/PVC 1 EA
n.8” diameter HDPE / PVC 1 EA
o.10” diameter HDPE / PVC 1 EA
p.12” diameter HDPE / PVC 1 EA
q.16” diameter HDPE / PVC 1 EA
r.18” diameter HDPE / PVC 1 EA
s.24” diameter HDPE / PVC 1 EA
t.30” diameter HDPE / PVC 1 EA
u.36” diameter HDPE/PVC 1 EA
77.
Installation of storm sewer including backfill,
joints and connections to existing storm
pipes/structures.
a. 12” diameter CMP/CAP 20 LF
b. 15” diameter CMP/CAP 20 LF
c. 18” diameter CMP/CAP 20 LF
d. 24”diameter CMP/CAP 20 LF
e. 30” diameter CMP/CAP 20 LF
f. 36” diameter CMP/CAP 20 LF
g.15” diameter RCP 8 LF
h.18” diameter RCP 8 LF
i.24” diameter RCP 8 LF
j.30” diameter RCP 8 LF
k.36” diameter RCP 8 LF
l.6” diameter HDPE /PVC 20 LF
m.8” diameter HDPE / PVC 20 LF
n.10” diameter HDPE / PVC 20 LF
o.12” diameter HDPE / PVC 20 LF
p.16” diameter HDPE / PVC 20 LF
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 30
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
q.18” diameter HDPE / PVC 20 LF
r.24” diameter HDPE / PVC 20 LF
s.30” diameter HDPE / PVC 20 LF
t.36” diameter HDPE/PVC 20 LF
78.
Pipe filling and plugging (when pipe to be placed
out of service). This may also apply to the filling
and plugging of existing drainage structures
when it is not practical to remove them.
1 CY
79. Pipe Liner – Furnish and Install optional material
a. 0-24” diameter 1 LF
b. 25-36” diameter 1 LF
c. 37-48” diameter 1 LF
80. Yard Drain – furnish and install 1 EA
81.
Adjust existing inlet/manhole – consists of
modifying the vertical placement of the structure
to conform with existing finished grade
elevations.
1 EA
82.
French Drain / Exfiltration Trench – includes
furnishing and placing the pipe, pipe plugs, pipe
fittings, course aggregate and filter fabric, as
well as trenching, backfilling, sheeting and when
necessary.
1 LF
a. 18” 1 LF
b. 24” 1 LF
83.
Repair manhole/catch basin– includes repair of
leak(s) within an existing structure as well as all
associated cuts and grouting which may be
required.
1 EA
84. Replace existing manhole cover (USF 580 ring
and grate) 1 EA
85. Replace existing inlet rim and grate 1 EA
86.
Manhole/Catch Basin Installation – furnish and
install new structure, including ring and grate.
Excavation and backfilling shall be included with
this item. Structures shall have a minimum 2-ft
slab and top slab up to 48” deep.
a. Type C structure, 4-ft diameter 1 EA
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 31
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
b. Type C structure, 5-ft diameter 1 EA
c. Type D structure, 4-ft diameter 1 EA
d. Type D structure, 4-ft diameter 1 EA
Subtotal Group III – Stormwater Repair
IV. Group IV - Additional Items (Hourly rates for tasks NOT covered in bid items
in above sections I through III)
87. Foreman 1 HR
88. Pipe Layer 1 HR
89. Laborer 1 HR
90. Mini Excavator with breaker and operator 1 HR
91. Backhoe – ¾ yard combination backhoe front
end loader, with operator 1 HR
92. Backhoe – 3/8 yard combination backhoe front
end loader, with operator 1 HR
93. Backhoe – Caterpillar Model 225 or equal, with
operator 1 HR
94. Bulldozer – Caterpillar Model D4 or equal, with
operator 1 HR
95. Front end loader – Caterpillar Model 215 or
equal, with operator 1 HR
96. Gradeall – Caterpillar Model 215 or equal, with
operator 1 HR
97. Compactor – 10 ton asphalt roller, with operator 1 HR
98. Compactor – 4 ton drum, with operator 1 HR
99. Compactor – vibratory plate, with operator 1 HR
100. 100 CFM air compressor, hose and hammer, with
operator 1 HR
101. Truck – crew truck 1 HR
102. Truck – dump, double axle, with operator 1 HR
103. Truck – dump, single axle, with operator 1 HR
104. Truck – flatbed, under 25,000 lbs (GVW) with
operator 1 HR
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 32
ITEM
NO DESCRIPTION QTY UNIT
PRICE($)
EXTENDED
PRICE ($)
105. Truck – vacuum tank 1 HR
106. 4-inch pump with discharge hose 1 DAY
107. 6-inch pump with discharge hose 1 DAY
108. 8-inch discharge hose 1 DAY
109. Crane Rental 1 HR
110. Trencher, with operator 1 HR
111. Auger 1 HR
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 33
SECTION 5
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 34
BID SUBMITTAL FORM
Bid Title: SMALL CONSTRUCTION PROJECTS
The undersigned Proposer proposes and agrees, if this Bid is accepted, to enter into an agreement with the City
of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract Documents for the
Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and
conditions of the Contract Documents.
The Proposer accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to
Proposers, including without limitation those dealing with the disposition of Bid Security. This Bid will remain
subject to acceptance for 90 days after the day of Bid opening. The Proposer agrees to sign and submit the
Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the
date of the City’s Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
The Proposer has familiarized himself/herself with the nature and extent of the Contract
Documents, Work, site, locality, and all local conditions and Law and Regulations that in
any manner may affect cost, progress, performance, or furnishing of the Work.
The Proposer has studied carefully all reports and drawings of subsurface conditions and
drawings of physical conditions.
The Proposer has given the City written notice of all conflicts, errors, discrepancies that
it has discovered in the Contract Documents and the written resolution thereof by City is
acceptable to the Proposer.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or
rules of any group, association, organization, or corporation; the Proposer has not directly
or indirectly induced or solicited any other Proposer to submit a false or sham Bid; the
Proposer has not solicited or induced any person, firm or corporation to refrain from
Bidding; and Proposer has not sought by collusion to obtain for itself any advantage over
any other Proposer or over the City.
The City and the successful Proposer will establish completion times for each individual Work Item and the
successful Proposer agrees that the work will be completed within the time frames agreed upon and stipulated in
the individual Purchase Orders and/or Notice to Proceed.
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 35
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the bidder agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE
BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN T HIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-
RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT
INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE
TERMS OF ITS OFFER.
City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 36
AFFIDAVITS