HomeMy WebLinkAboutRFP 24-12-01 Citywide Elevator Maintenance and Repairs
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
REQUEST FOR PROPOSALS
RFP # 24-12-01
CITYWIDE ELEVATOR MAINTENANCE AND REPAIRS
RELEASE DATE: DECEMBER 10, 2024
VIRTUAL NON-MANDATORY
PRE-PROPOSAL MEETING
MONDAY, DECEMBER 16, 2024 AT 11:00 AM
https://us02web.zoom.us/j/86529744022
ALL QUESTIONS DUE: FRIDAY, DECEMBER 20, 2024 AT 5:00 PM
SUBMISSION DUE DATE: MONDAY, JANUARY 13, 2025 AT 11:00 AM
SUBMIT ELECTRONIC PROPOSALS TO:
RESPONDENTS SHALL SUBMIT ALL
PROPOSALS ELECTRONICALLY THROUGH
WWW.DEMANDSTAR.COM. THE CITY IS ONLY
ACCEPTING
ELECTRONIC SUBMITTALS VIA DEMANDSTAR
AT WWW.DEMANDSTAR.COM
PROPOSALS WILL BE OPENED ELECTRONICALLY VIA
ZOOM:
HTTPS://US02WEB.ZOOM.US/J/88082934456
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
TABLE OF CONTENTS
PAGE NO.
LEGAL ADVERTISEMENT/ NOTICE TO FIRM 3
GENERAL TERMS & CONDITIONS 4
SPECIAL TERMS & CONDITIONS 11
SCOPE OF WORK / TECHNICAL SPECIFICATIONS 18
EVALUATION PROCESS 22
PROPOSAL FORMAT 28
PROPOSED PRICE SCHEDULE 31
BID SUBMITTAL FORM 35
AFFIDAVITS
NON-COLLUSIVE AFFIDAVIT
PUBLIC ENTITY CRIMES
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT
CONFLICT OF INTEREST STATEMENT
DISPUTE DISCLOSURE FORM
ANTI-KICKBACK AFFIDAVIT
ANTI-BOYCOTT CERTIFICATION
E-VERIFY AFFIDAVIT
EXHIBIT
EXHIBIT A – ELECTRONIC SUBMISSION DEMANDSTAR
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
LEGAL ADVERTISEMENT NOTICE TO FIRM
ELEVATOR MAINTENANCE AND REPAIRS
REQUEST FOR PROPOSALS NO. 24-12-01
The Specifications for this REQUEST FOR PROPOSALS are available from DemandStar by calling (800) 711-1712
or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the
City of Sunny Isles Beach – Office of the City Clerk. Vendors who obtain the RFP Specifications from sources
other than DemandStar or the City of Sunny Isles Beach are cautioned that their RFP response package may be
incomplete. Any addenda will be posted and disseminated by DemandStar at least five days prior to the
submittal date to all vendors who are listed on the official list.
Sealed Proposals will be received by Purchasing and City Clerk no later than 11:00 AM ON MONDAY , JANUARY
13, 2025 on DemandStar.com. Proposals received after this time will not be considered. The City is under no
obligation to return proposals. Timely submitted proposals will be opened publicly and names of firms read
aloud at this time electronically via Zoom: https://us02web.zoom.us/j/88082934456.
RFP 24-12-01 ELEVATOR MAINTENANCE AND REPAIRS
OPENING DATE AND TIME: MONDAY, JANUARY 13, 2025 AT 11:00 AM
The City reserves the right to reject any or all proposals, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny Isles
Beach. Potential and actual proposers shall not solicit or otherwise communicate in any manner whatsoever,
directly or indirectly, with the City Commission, City Manager, evaluation committee members, or City staff,
other than Purchasing Division personnel, regarding this RFP from the time of the RFP initial release through
the award.
The City will host a non-mandatory pre-proposal conference on MONDAY, DECEMBER 16, 2024 AT 11:00 AM
via Zoom: https://us02web.zoom.us/j/86529744022
All questions regarding this RFP shall be directed in writing to Purchasing by FRIDAY, DECEMBER 20, 2024 AT
5:00 PM. Questions must be submitted via email to: Purchasing@sibfl.net.
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive
solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or
until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Mauricio Betancur, CMC, City Clerk,
City of Sunny Isles Beach
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS
TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIO0NS SHALL HAVE PRECEDENCE. BIDDER
AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT
OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required
need for clarification must be addressed to Purchasing at
Purchasing@sibfl.net by the date mentioned above.
Interpretations or clarifications considered necessary by the
City will be issued by addenda and posted/disseminated by
DemandStar (www.demandstar.com) to all parties listed on the
official plan holders’ list as having received the Bid documents.
Only questions answered by written addenda shall be binding.
Oral interpretations or clarifications shall be without legal
effect. No plea of ignorance or delay or required need of
additional information shall exempt a Proposer from submitting
their Bid on the required date and time as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has
made available via internet lists of all plan holders for each
REQUEST FOR PROPOSALS. The information is available on-line
at www.demandstar.com or by calling the Office of the City
Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are
released, the City will post and disseminate the addenda
through DemandStar. For those projects with separate plans,
blue prints, or other materials that cannot be accessed through
the internet, the Office of the City Clerk will make good faith
effort to ensure that all registered proposers (those who have
been registered as receiving a Bid package) receive the
documents. It is the responsibility of the vendor prior to the
submission of any Bid to check the above website or contact the
Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda must be acknowledged on
the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability
should call the Office of the City Clerk at (305) 792-1703 at lease
five (5) days prior to the Pre-Bid Conference or Bid/RFP/RFQ
opening. If you are hearing or speech impaired, please contact
the Office of the City Clerk by calling the City of Sunny Isles
Beach using the Florida Relay Service which can be reached at
1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section
287.133, Florida statutes "a person or affiliate who has been
placed on the convicted vendor list following a conviction for a
public entity crime may not submit a Bid on a contract to
provide any goods or services to a public entity, may not submit
a Bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit Bids
on leases of real property to a public entity, may not be awarded
to perform work as a Contractor, supplier, sub-Contractor, or
consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the
threshold amount provided in section 287.107, for category two
for a period of 36 months from the date of being placed on the
convicted vendor list”.
1.6 PROPOSALS DEADLINE:
Proposals must be submitted no later than the time and date
shown within this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all
other items required within this REQUEST FOR PROPOSALS must
be executed) and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by
the proposers. No changes or corrections will be allowed after
Bids are opened. Bids must contain an original, manual
signature of an authorized representative of the company.
1.9 WITHDRAWAL OF PROPOSALS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence
on the part of the Proposers in preparing the Bid confers no
right for the withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the
Notice to Bidder. It is the responsibility of the proposers to
ensure that the proposal is submitted in the City’s Demandstar
RFP portal on or before the closing hour and date stated on the
REQUEST FOR PROPOSALS. After the RFP opening, the contents
of the Bid Form will be made public for the information of
vendors and other interested parties who may be present either
in person or by representative. Proposals that are received after
the proposal opening time will not be considered and will not
be returned.
1.11 EVALUATION OF PROPOSALS:
The City, at its sole discretion, reserves the right to inspect
any/all Proposers’ facilities to determine their capability of
meeting the requirements for the Contract. Also, price,
responsibility, and responsiveness of the Proposers, the
financial position, experience, staffing, equipment, materials,
references, and past history of service to the City and/or with
other units of state, and/or local governments in Florida, or
comparable private entities, will be taken into consideration in
the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City,
its officials and employees harmless and covenant
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
not to sue the City, it's officials and employees in
reference to their decisions to reject, award, or not
award a Bid, as applicable.
1.11.2 Cancellation: Failure on the part of the Proposers
to comply with the conditions, specifications,
requirements, and terms as determined by the
City, shall be just cause for cancellation of the
Award.
1.11.3 Disputes: If any dispute concerning a question of
fact arises under the Contract, other than
termination for default or convenience, the
Contractor and the City department responsible
for the administration of the Contract shall make a
good faith effort to resolve the dispute. If the
dispute cannot be resolved by agreement, then the
department with the advice of the City Attorney
shall resolve the dispute and send a written copy of
its decision to the Contractor, which shall be
binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an
Agreement specifying the terms and conditions resulting from
the award of this Bid. The vendor will have ten (10) calendar
days after notification of the award by the City to execute the
Agreement and provide the required Performance Bond.
The Proposers who has the Contract awarded to them and who
fails to execute the Agreement and furnish the Performance
Bond and Insurance Certificates within the specified time shall
forfeit the Bid Security that accompanied their Bid, and the Bid
Security shall be retained as liquidated damages by the City, and
it is agreed that this sum is a fair estimate of the amount of
damages the City will sustain in case the Proposers fails to enter
into the Contract and furnish the Bonds as herein before
provided. Bid Security deposited in the form of a cashier’s check
drawn on a local bank in good standing shall be subject to the
same requirements as a Bid Bond. The performance of the City
of Sunny Isles Beach of any of its obligations under the
agreement shall be subject to and contingent upon the
availability of funds lawfully expendable for the purposes of the
agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the
contract and/or purchase order. Invoices must bear the
purchase order number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade
name, or vendor catalog is mentioned whether or not followed
by the words "approved equal" it is for the purpose of
establishing a grade or quality of material only. Vendor may
offer equals with appropriate identification, samples, and/or
specifications on such item(s). The City shall be the sole judge
concerning the merits of items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the
City. In the event materials supplied to City are found to be
defective or do not conform to specifications, the City reserves
the right to return the product(s) to the seller at the seller’s
expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample
must be labeled with the Proposers name and manufacturer's
brand name and delivered by them within ten (10) calendar
days of Proposers receipt of the “Notice to Proceed”, unless
schedule indicates a different time. If samples are requested
subsequent to the Bid opening, they should be delivered within
ten (10) calendar days of the request. The City will not be
responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the
total amount that may or may not be purchased from any
resulting Contract or Award. These quantities are for Bid
purposes only and will be used for tabulation and presentation
of the Bid. The City reserves the right to increase or decrease
quantities as required, even significantly. The prices offered
herein and the percentage rate of discount applies to other
representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed
which would necessitate alteration of the material quality,
workmanship, or performance of the items offered on this Bid
prior to their delivery, it shall be the responsibility of the
successful Proposers to notify the City at once, indicating in
their letter the specific regulation which required an alteration.
The City of Sunny Isles Beach reserves the right to accept any
such alteration, including any price adjustments occasioned
thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposers warrant that the product(s) supplied to the City
conforms in all respects to the standards set forth in the
occupational safety and health act (OSHA) and its amendments.
Bids must be accompanied by a materials data safety sheet
(MSDS) when applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-
up and compliance of all items under Warranty/Guaranty and
complete all forms for Warranty/Guarantee coverage under this
Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposers warrant that there has been no violation of
copyrights or patent rights in manufacturing, producing or
selling of goods shipped or ordered, as a result of this Bid. The
seller agrees to indemnify City from any and all liability, loss, or
expense occasioned by any such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The contractor shall be responsible for obtaining and
maintaining throughout the contract period his or her city and
county local business tax receipts. Each vendor submitting a Bid
on this REQUEST FOR PROPOSALS shall include a copy of the
company’s local business tax/occupational license(s) with the
Bid response. For information specific to City of Sunny Isles
Beach local business tax/occupational licenses, please call Code
Enforcement & Licensing at (305) 792-1705. If the contractor is
operating under a fictitious name as defined in Section 865.059,
Florida Statutes, proof of current registration with the Florida
Secretary of State shall be submitted with the Bid. A business
formed by an attorney actively licensed to practice law in this
state, by a person actively licensed by the Department of
Business and Professional Regulations or the Department of
Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other
commercial entity that is actively organized or registered with
the Department of State shall submit a copy of the current
licensing from the appropriate agency and/or proof of current
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
active status with the Division of Corporations of the State of
Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and
insurance required. The Proposers shall be liable for any
damages or loss to the City occasioned by negligence of the
Proposers (or their agent) or any person the Proposers has
designated in the completion of their contract as a result of the
Bid. Contractor shall be required to furnish a copy of all licenses,
certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida
State Statute, Miami-Dade County, and City of Sunny Isles Beach
Code. Contractors shall include current Miami-Dade County
Certificates of Competency. These documents shall be
furnished to the City along with the Bid response. Failure to
furnish these documents or to have required licensor will be
grounds for rejecting the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of
Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach,
Florida 33160, certificate(s) of insurance which indicate that
insurance coverage has been obtained from an insurance
company authorized to do business in the State of Florida or
otherwise secured in a manner satisfactory to the City, for those
coverage types and amounts listed in this document, in an
amount equal to 100% of the requirements and shall be
presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage.
The required certificates of insurance shall not only name the
types of policies provided, but shall also refer specifically to this
Bid and section. At the time of Bid submission the Proposers
must submit certificates of insurance as outlined in the General
Conditions section. All required insurances shall name the City
of Sunny Isles Beach as additional insured and such insurance
shall be issued by companies authorized to issue insurance in
the State of Florida. It shall be the responsibility of the
Proposers and insurer to notify the City Manager of the City of
Sunny Isles Beach of cancellation, lapse, or material
modification of any insurance policies insuring the Proposers,
which relate to the activities of such vendor and the City of
Sunny Isles Beach. Such notification shall be in writing, and shall
be submitted to the City finance support service director thirty
(30) days prior to cancellation of such policies. This requirement
shall be reflected on the certificate of insurance. Failure to fully
and satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager
to implement a rescission of the Bid award without further City
Commission action. The Proposers hereby holds the City
harmless and agrees to indemnify City and covenants not to sue
the City by virtue of such rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance
required by this Bid without prior written consent of the City
Manager. Any award issued pursuant to the REQUEST FOR
PROPOSALS and monies which may be due hereunder are not
assignable except with prior written approval of the City
Manager. Further, in the event that the majority ownership or
control of the Contractor changes hands subsequent to the
award of this contract, Contractor shall promptly notify City in
writing (via United States Postal Service – Certified Mail, Return
Receipt Requested) of such change in ownership or control at
least thirty (30) days prior to such change and City shall have the
right to terminate the contract upon sixty (60) days written
notice, at City’s sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the
City of Sunny Isles Beach, it's officers, agents and employees
from and against any claims, demands or causes of action of
whatsoever kind or nature arising out of error, omission,
negligent act, conduct, or misconduct of the Contractor, their
agents, servants or employees in the provision of goods or the
performance of services pursuant to this Bid and / or from any
procurement decision of the City including without limitation,
awarding the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or
reject items which are found upon examination, not to meet the
specification requirements. Upon written notification of
rejection, items shall be removed within (5) calendar days by the
vendor at their own expense and redelivered at their expense.
Rejected goods left longer than thirty (30) calendar days will be
regarded as abandoned and the City shall have the right to
dispose of them as its own property. Rejection for non-
conformance or failure to meet delivery schedules may result in
the Contractor being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold
the Proposers responsible for any excess costs occasioned or
incurred thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor
cannot provide an item(s) or service(s) in a timely manner as
requested, to seek other sources without violating the intent of
the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other
Contract Documents, the following terms shall have the
meaning indicated which shall be applicable to both the
singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance
with the Contract Documents subject
to waiver of claims.
Agreement or Lease: The written Agreement (i.e., Lease
Agreement) between the City and the
Contractor covering the Work to be
performed, and the lease terms and
conditions, which includes the
Contract Documents. As used herein,
“Lease” shall have the same meaning
as “Agreement”.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify
or interpret the Contract Documents,
Drawings and Specifications, by
addition, deletions, clarifications or
corrections.
Approved: Means approved by the City.
Bid or Proposal: The offer of the Proposers submitted
on the prescribed form setting forth
the prices for the Work to be
performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work. As used
herein, “Firm”, “Proposing Firm”,
“Vendor” and “Bidder” shall have the
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
same meaning as “Proposers”. In any
resultant Agreement, the Proposer as
defined herein, shall mean the
Tenant.
Bonds: Bid, performance bond and other
instruments of security, furnished by
the Contractor and their surety in
accordance with the Contract
Documents and in accordance with
the law of the State of Florida.
Change Order: A written order to the Contractor
signed by the City authorizing an
addition, deletion or revision in the
Work, or an adjustment in the
Contract Price or the Contract Time
issued after execution of the
Agreement.
City: City of Sunny Isles Beach, 18070
Collins Avenue, Sunny Isles Beach,
Florida 33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers,
Contractor's Bid, the Bonds, the
Notice of Award, the Agreement
between the City and Contractor as
well as any addenda thereto, these
General Conditions, Special
Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
REQUEST FOR PROPOSALS, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance
with the City of Sunny Isles Beach.
Contract Price: The amount Tenant shall pay the City
base rent and a percentage rent based
on the Tenant’s net sales, in addition
to all other Impositions and payments
required under a resultant Lease.
Contract Time: The initial term and renewal terms, if
any, of the resultant Lease.
Contracting Officer: The individual who is authorized to
sign the contract documents on behalf
of the City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed this
Agreement. As used herein, “Tenant”
or “Operator” shall have the same
meaning as “Contractor”.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City
which clarifies or interprets the
Contract Documents or orders minor
changes in the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by
both parties, (b) a Change Order, (c) a
written clarification or interpretation
if issued by the City, or (d) a written
order for minor change or alteration in
the Work issued by the City. A
modification may only be issued after
execution of the Agreement.
Notice of Award: The written notice by City to the
apparent successful Proposers stating
that upon compliance with the
conditions precedent to be fulfilled by
him within the time specified, City will
execute and deliver the Agreement to
him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as
applied to the Work.
Statement of Services: The form furnished by the City which
is to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization who
supplies materials or equipment for
the Work, including that fabricated to
a special design, but who does not
perform labor at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Lease
assigned to or undertaken by Tenant
under the Contract Documents,
including all Tenant Improvements,
build-out obligations, labor, materials,
equipment and other incidentals, and
the furnishing thereof. Tenant
Improvements means all
improvements to the Premises of a
fixed and permanent nature, which
the Tenant shall construct or caused
to be constructed at its own expense,
including but not limited to all
furnishing, fixtures, and equipment
for the operation of the restaurant
(the "Tenant Improvements").
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims,
approvals and disapprovals required
to obtain compliance with Contract
requirements. Written notice shall be
deemed to have been duly served if
delivered in person to the individual
or to a member of the firm or to an
officer of the corporation for whom it
is intended, or to an authorized
representative or such individual,
firm, or corporation, or if delivered at
or sent by registered mail to the last
business address known to them who
gives the notice. Unless otherwise
stated in writing, any notice to or
demand upon the City under this
Contract shall be delivered to the City.
1.31 PROPOSAL AWARD:
The City reserves the right to reject any and all proposals at its
sole discretion. Proposals shall be awarded by the City after the
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
City performs all necessary searches, inquiries, exploration, and
analysis of the Bids. The RFP shall be awarded to the highest
ranked responsive and responsible Bidder whose Bid best
serves the interests of and represents the best value to the City.
No Notice of Award will be given until the City has concluded
any investigation(s) as they deem necessary to establish the
Proposer’s capability to perform the Services as described in
this RFP, ITB, RFQ or ITQ, as substantiated by the required
professional experience, client references, technical knowledge
and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the
financial capability of the Proposer to perform the Work in
accordance with the Contract Documents to the satisfaction of
the City within the time prescribed. The City reserves the right
to reject the Bid of any Proposers on the basis of these queries
and investigations and who does not meet the City’s
satisfaction, even though the firm may be the lowest dollars and
cents Bid. In analyzing Bids, the City will also take into
consideration client references, past work experience and work
product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Proposers a Contract for execution within ninety (90)
days after opening of Bids. The City specifically reserves the
right to award the contract to a proposer who is not necessarily
the lowest dollars and cents proposers on the basis of the
results of these queries and investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance
Bond, the Certificates of Insurance and such other Documents
as required by the Contract Documents shall be executed and
delivered by Contractor to the City within ten (10) calendar days
of receipt of the Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Contractor observes that the Specifications are at variance
therewith, they will give the City prompt written notice thereof,
and any necessary changes shall be adjusted by an appropriate
modification. If the Contractor performs any Work knowing it
to be contrary to such laws, ordinances, rules and regulations,
and without such notice to the City, they will bear all costs
arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed
by the State and/or Federal Government. Florida Sales Tax
Exemption No. 23-00-477131-54C appears on each purchase
order. Exemption certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars
($25.00) and other valuable consideration, the Contractor shall
defend, indemnify and hold harmless the City, its officers,
agents and employees, from or on account of any injuries or
damages, received or sustained by any person or persons during
or on account of any operations connected with the Work
described in the Contract Documents, or by or in consequence
of any negligence in connection with the same; or by use of any
improper materials or by or on account of any act or omission
of the said Contractor or his Sub-Contractor, agents, servants or
employees. The Contractor will defend, indemnify and hold
harmless the City and their agents or employees from and
against all claims, damages, losses and expenses including
attorneys' fees arising out of or resulting from the performance
of the Work, provided that any such claim damage, loss or
expense (a) is attributable to bodily injury, sickness, disease or
death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom
and (b) is caused in whole or in part by any negligent act or
omission of the Contractor, Sub-Contractor, anyone directly or
indirectly employed by any of them or anyone for whose acts
any of them may be liable, regardless of whether or not it is
caused by a party indemnified hereunder. In the event that a
court of competent jurisdiction determines that Sec. 725.06 (2),
F.S. is applicable to this Work, then in lieu of the above
provisions of this section the parties agree that Contractor shall
indemnify, defend and hold harmless the City, their officers and
employees, to the fullest extent authorized by Sec. 725.06 (2)
F.S., which statutory provisions shall be deemed to be
incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City
by reason of any such claim or demand, Contractor, upon
written notice from City shall defend such action or proceeding
by counsel satisfactory to City. The indemnification provided
above shall obligate Contractor to defend at its own expense or
to provide for such defense, at City’s option, any and all claims
of liability and all suits and actions of every name and
description that may be brought against City, excluding only
those which allege that the injuries arose out of the sole
negligence of City, which may result from the operations and
activities under this Contract whether the Work be performed
by Contractor, its Sub-Contractors, or by anyone directly or
indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical
Specifications.
1.37 CITY MAY TERMINATE:
Default. The occurrence of any one or more of the following
events shall constitute a default by Tenant under the Lease:
1.37.1 Unless previously consented in writing by Landlord,
the failure of Tenant to operate the Premises with the Permitted
Use for more than 30 consecutive days, other than failure to
operate caused, in the reasonable opinion of Landlord, by a
casualty to the Premises.
1.37.2 The failure by Tenant to make any payment of Base
Monthly Rent, Percentage Rent, Impositions or any other
payment required to be made by Tenant hereunder, where such
failure shall continue for a period of seven (7) days.
1.37.3 Except as otherwise provided in the Lease, the
failure by Tenant to observe or perform any of the non-
monetary covenants, conditions, or provisions of the Lease to
be observed or performed by Tenant, where such failure shall
continue for a period of thirty (30) days after written notice
thereof from Landlord to Tenant; provided, however, that if the
nature of Tenant's noncompliance is such that more than thirty
(30) days are reasonably required for its cure, then Tenant shall
not be deemed to be in default if Tenant commences such cure
within said 30-day period and thereafter diligently prosecutes
such cure to completion and the final determination thereof.
1.37.4 The admission by Tenant of its inability to pay
debts as they mature.
1.37.5 Institution by or against Tenant of any bankruptcy,
insolvency, reorganization, receivership or other similar
proceeding involving the creditors of Tenant which, if instituted
against Tenant is not dismissed within sixty (60) days after the
commencement thereof;
1.37.6 The issuance or filing of any judgment, attachment,
levy, garnishment or the commencement of any related
proceeding or the commencement of any other judicial process
upon or with respect to Tenant, all or substantially all of the
assets of Tenant or the Premises.
1.37.7 Sale or other disposition by Tenant of substantially
all of its assets or
1.37.8 Dissolution, merger, consolidation, termination of
existence, insolvency, business failure or assignment for the
benefit of creditors of or by Tenant.
1.37.9 Any material statement, representation or
information made or furnished by or on behalf of Tenant to
Landlord in connection with or to induce Landlord to enter into
the Lease shall prove to be materially false or misleading when
made or furnished.
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Remedies. Upon the occurrence of a default by Tenant pursuant
to the foregoing Section or otherwise in under the Lease,
Landlord may at any time thereafter, with or without notice or
demand and without limiting Landlord in the exercise of any
right or remedy which Landlord may have by reason of such
default:
Terminate Tenant's right to possession of the Premises by any
lawful means, in which case the Lease and the term hereof shall
terminate and Tenant shall immediately surrender possession
of the Premises to Landlord. In such event, Landlord shall be
entitled, at its option, and without notice to Tenant, to
accelerate the remaining rent due and to recover from Tenant
all damages incurred by Landlord by reason of Tenant's default.
Maintain Tenant's right to possession of the Premises by any
lawful means, in which case the Lease and the term hereof shall
continue in effect whether or not Tenant shall have vacated or
abandoned the Premises. In such event Landlord shall be
entitled to enforce all of Landlord 's rights and remedies under
the Lease, including the right to recover the rent as it becomes
due hereunder.
Pursue any other remedy now or hereafter available to Landlord
under the laws or judicial decisions of the jurisdiction where the
Premises are located.
Cumulative Remedies. No remedy or election hereunder shall
be deemed exclusive but shall, wherever possible, be
cumulative with all other remedies provided in this Section or
otherwise available at law or in equity.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous
conditions:
1.38.1 Whenever any provision of the Contract
Documents requires the giving of written notice it
shall be deemed to have been validly given if
delivered in person to the individual or to a
member of the firm or to an officer of the
corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to
them who gives the notice.
1.38.2 The Contract Documents shall remain the property
of the City. The Contractor shall have the right to
keep one record set of the Contract Documents
upon completion of the Project.
1.38.3 The duties and obligations imposed by these
General Conditions, Special Conditions and
Supplemental Conditions and the rights and
remedies available hereunder, and, in particular
but without limitation, the warranties, guarantees
and obligations imposed upon Contractor and
those in the Special Conditions and the rights and
remedies available to the City, shall be in addition
to, and shall not be construed in any way as a
limitation of, any rights and remedies available by
law, by special guarantee or by other provisions of
the Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any
error, omission, or act of the other or of any of their
employees or agents or others for whose acts they
are legally liable, claim shall be made in writing to
the other party within a reasonable time of the
first observance of such in jury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and
governed by the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be
in Miami-Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a
dispute or controversy arises hereunder then such dispute or
controversy shall be settled by arbitration in accordance with
the procedures, rules and regulations of the American
Arbitration Association. The decision rendered by the
Arbitrator shall be final and binding upon the parties and
judgment upon the award rendered by the arbitrator may be
entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and
attorneys’ fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the whole, each
party shall be responsible for a portion of the costs of arbitration
and their respective attorneys’ fees as may be determined by
the court on confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any
claim for additional compensation made by Contractor, and to
conduct an audit of the financial and accounting records of
Contractor which relate to the Project. Contractor shall retain
and make available to City all such books and records and
accounts, financial or otherwise, which relate to the Project and
to any claim for a period of three years following final
completion of the Project. During the Project and the three year
period following final completion of the Project, Contractor
shall provide City access to its books and records upon five days
written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the
application of such provisions to persons or situations other
than those as to which it shall have been held invalid or
unenforceable shall not be affected thereby, and shall continue
in full force and effect, and be enforced to the fullest extent
permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the
Contract. Services provided by the Contractor shall be by
employees of the Contractor and subject to supervision by the
Contractor, and not as officers, employees, or agents of the City.
Personnel policies, tax responsibilities, social security and
health insurance, employee benefits, purchasing policies and
other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Contractor.
1.46 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED
COMPANIES:
Pursuant to Florida Statutes Section 287.135, and subject to
limited exceptions contained therein, a company is ineligible to,
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
and may not, bid on, submit a proposal for, or enter into or
renew a contract with an agency or local governmental entity
for goods or services if at the time of bidding, submitting a
proposal for, or entering into or renewing a contract, the
company is on the Scrutinized Companies that Boycott Israel List
or is engaged in the boycott of Israel. Contractors must certify
that the company is not participating in a boycott of Israel. Any
contract for goods or services of One Million Dollars
($1,000,000) or more shall be terminated at the City’s option if
it is discovered that the company submitted a false certification,
or at the time of bidding, submitting a proposal for, or entering
into or renewing a contract, is listed on the Scrutinized
Companies with Activities in Sudan List, the Scrutinized
Companies with Activities in the Iran Terrorism Sectors List,
created pursuant to Florida Statute Section 215.473, or is or has
been engaged in business operations in Cuba or Syria, after July
1, 2018. Any contract entered into or renewed after July 1, 2018
shall be terminated at the City’s option if the company is listed
on the Scrutinized Companies that Boycott Israel List or engaged
in the boycott of Israel.
Contractors must submit the certification that is attached to this
agreement. Submitting a false certification shall be deemed a
material breach of contract. The City shall provide notice, in
writing, to the Contractor of the City’s determination
concerning the false certification. The Contractor shall have
ninety (90) days following receipt of the notice to respond in
writing and demonstrate that the determination was in error. If
the Contractor does not demonstrate that the City’s
determination of false certification was made in error, then the
City shall have the right to terminate the contract and seek civil
remedies pursuant to Florida Statute Section 215.4725.
1.47 Prohibition Against Considering Social, Political or
Ideological Interests In Government Contracting
Bidders are hereby notified of the provisions of section
287.05701, Florida Statutes, as amended, that the City will not
request documentation of or consider a Bidder's social, political,
or ideological interests when determining if the Bidder is a
responsible Bidder. Bidders are further notified that the City's
governing body may not give preference to a Bidder based on
the Bidder's social, political, or ideological interests.
End of Section
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RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 2
Special Terms and Conditions
2.1 PURPOSE OF REQUEST:
The City of Sunny Isles Beach, Florida, (the “City”) a municipality located in Miami-Dade County,
Florida, seeks to establish a contract with a qualified elevator maintenance contractor “(the
“Contractor,” “Service Provider,” or the “Proposer”) to provide monthly elevator preventive
maintenance, inspection and testing services required by the Florida Department. All work shall
be in accordance with the applicable provisions of Chapter 399, Florida Statutes, governing
elevators, as an elevator service contractor. The awarded Contractor shall perform routine and
periodic inspections and tests on the elevator components. The periodic tests shall be conducted
at the frequencies stated, and shall follow the procedures set forth in the ASME A17.1 Safety Code
for Elevators and Escalators, Part X and ASME A17.2 Inspector's Manual. The Contractor shall
obtain and post signed inspection certifications and other standard forms in the elevator machine
rooms as required. The contractor shall provide copies to the Facilities Manager.
Before submitting a proposal, the proposer must:
(a) familiarize themselves with Federal, State, and local laws, ordinances, Florida Building
Code or other applicable construction codes, rules and regulations affecting the
performance, cost, progress, or furnishing of the Work;
(b) study and carefully correlate their observations with the requirements of Contract
Documents, and
(c) notify Purchasing of all conflicts, errors, or discrepancies in the RFP Documents.
2.2 VIRTUAL NON-MANDATORY PRE-PROPOSAL CONFERENCE
A non-mandatory pre-proposal conference will be held on MONDAY, DECEMBER 16, 2024 AT
11:00 AM to discuss the special conditions and specifications included within this solicitation. It is
strongly encouraged that Firms interested in proposing to this RFP attend the meeting as a tool
to be successful in responding to the City’s solicitation.
Zoom invite: https://us02web.zoom.us/j/86529744022
2.3 MINIMUM QUALIFICATION REQUIREMENTS (MQRS)
1. Please read the MQRs to ensure the Firm meets these requirements prior to submitting a
response to this RFP.
2. All Minimum Qualification Requirements (MQRs) must be submitted with Proposer’s
response.
3. Firms that do not comply with MQRs may be determined non-responsive and disqualified.
a. The Prime Firm shall hold the proper license from the Department of Business and
Professional Regulation's to perform the Scope of Work set forth within this solicitation
to include being licensed with a
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RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
STATE: Florida Department of Business and Professional Regulation Elevator
Company
AND
Any required elevator maintenance/repair certification required in Florida and
Miami-Dade County along with registration to conduct business in the State of
Florida in all required disciplines.
Proposing Firm must provide a copy of the applicable license(s) with Firm’s response.
Employees of the Elevator Contractor must hold a Florida Elevator Certificate of
Competency certification.
Proposer must submit all active business licenses, registrations, and certifications as
applicable, documenting Proposer is fully licensed to conduct relevant business in the
State of Florida. Occupational/business licenses are required as applicable.
b. Proposer must demonstrate a strong documented track record of providing Electrical
Maintenance Services, for a minimum of three (3) commercial clients, within the last
three (3) years, 2021-2024.
c. The Proposer shall provide reference letters for no less than three (3) clients in which
the Proposer served as Prime Firm for projects similar in size and scope within the last
three (3) years, 2021-2024. Please note that the references must be for the same
projects in response to MQR “b” above.
2.4 TERM OF CONTRACT
This contract will commence upon execution by both parties which shall be effective for two (2)
years, succeeding approval of the contract by the City Commission, or designee, unless otherwise
stipulated in the PO order. The contract shall be contingent upon the completion and submittal
of all required documents. This contract shall remain in effect until the completion of services,
provided that the services rendered by Firm during the contract period are satisfactory and that
City funding is available as appropriated on an annual basis. However, in the event funding is not
appropriated on an annual basis during any particular year within the contract period, the
contract may be canceled upon thirty (30) days written notice to Firm. In such an event, the City
shall only be responsible for the reasonable value of services performed prior to the effective date
of termination.
2.4.1 OPTIONS TO RENEW
Prior to, or upon completion, of the first initial two (2) year term, the City shall have the option at
its sole discretion to renew the contract for three (3) additional one-year renewals. The
contractor agrees not to assign or transfer the contract, or any portion thereof, without written
approval of the City of Sunny Isles Beach.
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RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Prior to completion of each exercised contract term, the City may consider an adjustment to price
based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners
and Clerical Workers (CPI-W): Miami-Fort Lauderdale, FL.
It is the Bidder’s responsibility to request any pricing adjustment under this provision, which shall
not exceed 5%. For any adjustment to commence on the first day of any exercised option period,
the Bidder’s request for adjustment shall be submitted no later than ninety (90) days prior to
expiration of the then current contract term. In no event will the price be increased or decreased
by a percentage greater than the percentage change reflected in the C.P.I. as published by the
U.S. Department of Labor. If no adjustment request is received from the Bidder, the City will
assume that the Bidder has agreed the optional term may be exercised without pricing
adjustment. Any adjustment request received after the commencement of a new option period
may not be considered.
The City reserves the right to negotiate lower pricing for the additional term(s) based on market
research information or other factors that influence price. The City reserves the right to apply
any reduction in pricing for the additional term(s) based on the downward movement of the
applicable index.
2.5 METHOD OF AWARD
The proposal must address all points outlined in the specifications of this RFP. The proposal must
provide clear and concise information of the Proposer’s capability to satisfy the requirements of
the RFP.
See section 4 of this solicitation.
2.6 PRICE
The prices proposed by the selected vendor shall remain fixed and firm during the term of
contract, in addition to the prices quoted for the optional renewal periods. The bidder’s quoted
price must include all labor cost and total cost of providing services including, but not limited to,
the following: overhead, profit, travel time, service charges, repair equipment. The awarded
proposer agrees to keep this offer open for acceptance for One Hundred Twenty Days (120) after
date of opening the proposals.
In the event the awarded firm fails to supply the contract requirements, the city also reserves the
right to secure services from another elevator company and bill the at-fault awarded contractor
for all cost. The Contractor shall bear all costs of correcting such Performance deficiency.
2.7 DELIVERY
F.O.B. Destination.
2.8 BACKGROUND CHECKS – LEVEL 2
The successful bidder and all personnel employed by them shall be required, at their sole cost and
expense, to pass a criminal background check prior to award of the contract, and every renewal
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RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
term, which background check shall be facilitated through the City’s Human Resources
Department. Contractor expressly understands and agrees that a duty is hereby created under
the Contract that requires Contractor to provide ongoing disclosure throughout the term of the
Contract as provided for herein relative to the criminal background screening required by this
Section. The criminal background check shall consist of a Florida department of Law Enforcement
("FDLE") Florida crime information center/national crime information center ("FCIC/NCIC")
criminal records check. Any employee not meeting this requirement will not be permitted to work
at any city facility. The successful proposer shall be required to coordinate the criminal
background checks through the City by contacting Human Resources at 305-792-1708. The cost
of the fingerprints is $67.75 per person.
2.9 INSURANCE
Upon City’s notification, the Firm shall furnish to the City Manager or his designee, Certificates
of Insurance that indicate that insurance coverage has been obtained, which meet the
requirements as outlined below:
2.9.1 Comprehensive General Liability Insurance
Contractor shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Comprehensive General Liability with primary limits of One Million Dollars
($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate during the
initial and any renewal term of this Agreement. Coverage must be afforded on a form no
more restrictive than the latest edition of the Comprehensive General Liability policy,
without restrictive endorsements, as filed by the Insurance Services Office, and must
include:
• Premises and Ongoing Completed Operations – on a primary and non-
contributory basis including waiver of subrogation on behalf of the City of Sunny
Isles Beach.
• Independent Contractors
• Broad Form Property Damage
• Broad Form Contractual Coverage applicable to this specific Contract, including
any hold
• Harmless and/or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed,
with minimum limits of coverage equal to those required for Bodily Injury Liability
and Property Damage Liability.
2.9.2 Umbrella Insurance (Follow-form)
Contractor shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Umbrella Liability Insurance above the primary commercial general liability,
automobile liability, and employers' liability policies required herein. The limit shall not
be less than One Million Dollars ($1,000,000.00) each occurrence and annual aggregate
per occurrence during the initial and any renewal term of this Agreement.
15
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.9.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the
Homes Act. Employer's Liability Insurance shall be provided with a minimum of One Million
Dollars ($1,000,000.00) per accident. Contractor agrees to be responsible for the
employment, conduct and control of its employees and for any injury sustained by such
employees in the course of their employment.
2.9.4 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
• Owned Vehicles;
• Hired and Non-Owned Vehicles;
• Employers’ Non -City ship.
Before starting the Work, the Bidder will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City’s possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above-referenced policies.
The Bidder agrees that if any part of the Work under the Contract is sublet, they will
require the Sub-Contractor(s) to carry insurance as required, and that they will require
the Sub-Contractor(s) to furnish to them insurance certificates similar to those required
by the City in this section.
2.9.5 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall notify the City of
Sunny Isles Beach immediately and the Firm shall be responsible for securing other
acceptable insurance to provide the coverage specified in this section to maintain
coverage during the life of this Contract. All deductibles must be declared by the Firm
and must be approved by the City. At the option of the City, either the Firm shall eliminate
or reduce such deductible or the Firm shall procure a Bond, in a form satisfactory to the
City, covering the same.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS AN
ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
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RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.10 MONTHLY / QUARTERLY INVOICES PAYMENTS
Awarded contractor shall submit invoice for review and processing to Accountspayable@sibfl.net.
2.11 MULTIPLE AWARD
The City may award multiple firms (primary and secondary) as available, by line item, by group,
or in its entirety, as deemed the best interest of the City. The City will endeavor to utilize
consultant(s) in order of award. It is the intent of the City to award a Primary and a Secondary
Consultant for services to be provided to the City under this proposal. The Primary Consultant
shall be the initial firm mobilized by the City. The Secondary Consultant will be utilized in
instances where the scope of the event merits additional resources to assist the Primary
Consultant, or if the Primary Consultant has defaulted its contract. However, the City may utilize
other proposals in the event that: 1) the consultant is unable to be in compliance with any
contract or delivery requirement; 2) it is in the best interest of the City to do so regardless
of reason.
2.12 CLEAN-UP
All unusable materials and debris shall be removed from the premises at the end of the workday,
and disposed of in an appropriate manner. Upon final completion, the vendor shall thoroughly
clean up all areas where work has been involved as mutually agreed with the associated user
department’s project manager.
2.13 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this contract shall be in accordance with all governmental
standards, to include, but not be limited to, those issued by the Occupational Safety and Health
Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the
National Fire Protection Association (NFPA).
2.14 SUBCONTRACTORS
If the Contractor proposes to use subcontractors in the course of providing these services to the
City, this information shall be a part of the bid response. Such information shall be subject to
review, acceptance and approval of the City, prior to any contract award. The City reserves the
right to approve or disapprove of any subcontractor candidate in its best interest and to require
Contractor to replace subcontractor with one that meets City approval.
Contractor shall ensure that all of Contractor’s subcontractors perform in accordance with the
terms and conditions of this Contract. Contractor shall be fully responsible for all of Contractor’s
subcontractors’ performance, and liable for any of Contractor’s subcontractors’ non-performance
and all of Contractor’s subcontractors’ acts and omissions. Contractor shall defend, at
Contractor’s expense, counsel being subject to the City’s approval or disapproval, and indemnify
and hold harmless the City and the City’s officers, employees, and agents from and against any
claim, lawsuit, third-party action, or judgment, including any award of attorney fees and any
award of costs, by or in favor of any Contractor’s subcontractors for payment for work performed
for the City.
17
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.15 E-VERIFY
Florida Statute 448.095 directs all public employers, including municipal governments, to verify
the employment eligibility of all new public employees through the U.S. Department of Homeland
Security’s E -Verify System, and further provides that a public employer may not enter into a
contract unless each party to the contract registers with and uses the E-Verify system. Florida
Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor,
the subcontractor must provide the contractor with an affidavit stating that the subcontractor
does not employ, contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny
Isles Beach are required to verify employee eligibility using the E-Verify system for all existing and
new employees hired by the contractor during the contract term. Further, the contractor must
also require and maintain the statutorily required affidavit of its subcontractors. It is the
responsibility of the awarded vendor to ensure compliance with E-Verify requirements (as
applicable). To enroll in E-Verify, employers should visit the E-Verify website (https://www.e-
verify.gov/employers/enrolling-in-e-verify) and follow the instructions. The contractor must, as
usual, retain the I-9 Forms for inspection.
2.16 PUBLIC RECORDS LAW
IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUCCESSFUL PROPOSER’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT CITY OF SUNNY ISLES
BEACH 18070 COLLINS AVENUE, SUNNY ISLES BEACH, FL
33160. THE CITY CLERK’S OFFICE MAY BE CONTACTED BY
PHONE AT (305) 792-1703 OR VIA EMAIL AT
MBetancur@sibfl.net.
END OF SECTION
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RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 3
Scope of Services / Technical Specifications
3.1 SCOPE OF SERVICES
Contractor shall conduct monthly scheduled evaluations of equipment performance, including
car speed, door operations, riding quality, and car leveling. Following such evaluations, the
Contractor shall perform adjustments, repairs, and replacements required to maintain
manufacturer's operating performance. A written copy for each evaluation shall be furnished to
the Project Manager. The Elevator Contractor is to furnish all labor, tools, materials, replacement
parts, equipment and consumables to perform elevator preventive maintenance, repairs and
callback services. The awarded Contractor must facilitate proactive preventive maintenance,
maximize equipment life and maximize beneficial usage of the vertical transportation equipment
covered by this Agreement.
The Services shall be performed in a diligent and first-class manner, with quality supplies,
materials, equipment, and workmanship and in such a manner so as to minimize the possibility of
any annoyance, interference, or disruption to tenants, visitors, or other occupants of the
property. Not more than one elevator, chairlift, and platform lift per facility shall be out of service
at one time for regular maintenance lubrication and servicing. Services shall include all labor,
parts, tools, supplies, consumables (all lubricants including but not limited to Contractor shall
conduct, towels, cleaning supplies, etc.), scaffolding, machinery, hoists, employee safety
equipment, equipment, supervision transportation, methods of communication, and all other
work and materials required for the elevator to remain in service. Contractor shall maintain the
elevators in first class operation and comply with all requirements of the latest revision of
American Society of Mechanical Engineers (ASME) Safety Code for Elevators and Escalators ASME
A17.1 and any other applicable legal and code requirements. The scope and resulting contract is
to assist in establishing the maintenance needs of the equipment specified and assist in planning
and scheduling maintenance work necessary to maintain fully operational systems.
The Contractor shall clean equipment to maintain a clean condition and preserve the life of the
equipment. The Contractor shall make all repairs attributed to normal wear and use of the
elevator system, and the Contractor shall maintain and/or repair any in-ground hydraulic lines or
any other equipment that directly affects the operation of the elevators.
Contractor must respond to all services calls within three (3) hours. All work performed shall have
a minimum 1-year parts and labor warranty. The Contractor will maintain all elevator equipment
as hereinafter described on the terms and conditions subsequently set forth.
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RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Location(s):
ADDITION OF FUTURE FACILTIES
The City may require the addition of services to the contract if the requirements and needs of
the City change. This may entail additions of services required at locations not referenced in the
plans/specifications. Upon the City’s request, the Contractor shall provide the City with a cost
for the additional locations and/or services based upon the unit price found in the Price Sheet.
3.1.1 ANNUAL SAFETY TESTING
Test equipment as outlined in the American National Safety Code for Elevators and Escalators,
ANSI A17.1, current edition as of the effective date of this agreement. The awarded contractor
will perform governor and safety tests on traction elevators once per year and relief pressure tests
on hydraulic elevators once per year.
The city agrees to pay for any costs of a third-party inspector or inspection fees.
3.1.2 MONTHLY REGULAR SCHEDULED MAINTENANCE SERVICE:
Elevator Contractor expressly acknowledges that the City is relying on Elevator Contractor's
professional expertise in performance of Services to achieve desired results. Under no
circumstances shall a mechanic be called away from the job site until the scheduled maintenance
is completed.
Elevator Contractor agrees to monthly examine, clean, lubricate, adjust, and, as conditions
warrant, repair, or replace all vertical transportation equipment included under the Agreement
at least on a monthly basis. Elevator Contractor shall maintain elevator machine rooms,
hoistways, pits, car tops, and equipment in or on these areas in a consistently clean condition.
The Elevator Contractor will replace parts and material in order to maintain the equipment in safe
operating condition. Where applicable, the contractor shall perform, but shall not be limited to,
the following maintenance procedures:
a. The contractor shall maintain, at all times, the original contract speed in feet per minute, unless
otherwise instructed by the Project Manager. Contractor shall perform all adjustments required
to maintain the proper door opening and closing time, within limits of applicable codes. Operating
20
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
systems for each unit or group of units shall be checked continuously and necessary tests and
corrections shall be done to ensure all circuits are correct and time settings are properly adjusted.
b. The Contractor shall keep guide rails properly lubricated, except where roller guides are used
and replace guide shoe gibs or rollers, when required to provide smooth and quiet operation.
Control cables shall be replaced when required, or as provided for in the maintenance schedule,
whichever comes first. The Contractor shall annually clean the elevator hoist way and related
equipment, including rails, inductors, hoist way door hangers and tracks, related devices,
switches, buffers, car tops, and pit areas.
c. If applicable, the gear case shall be drained and flushed to remove sediment and grit and refilled
with new gear oil as per manufacturer's specifications. All lubricants used must be according to
the manufacturer’s specifications or better.
d. Contractor shall be responsible for replacing all wire ropes as often as necessary to maintain an
appropriate factor of safety, according to manufacturer's specifications, and equalize the tension
on hoisting ropes, resocket ropes for drum machines and replace conductor cables and hoist way
and machine-elevator wiring.
e. Adjustments shall be made to elevators in accordance with the original manufacturer's
specifications to maintain the original contact speed, the original performance time, including
acceleration and deceleration, as designed by the original manufacturer. The contractor shall
perform adjustments required to maintain the original door opening and closing times, or as
otherwise agreed within the limits of applicable codes.
f. Contractor shall check the group dispatching systems and make tests to determine if circuits
and time settings are properly adjusted and adjust necessary for the system to perform as
designed by the original manufacturer.
g. The elevator machine rooms, secondary areas, elevator hoist ways, and pit areas shall be kept
clean at all times. Contractor shall be responsible for keeping the machine rooms, the exterior of
the machinery, and any other parts of the equipment subject to rust, properly painted, identified,
and presentable at all times. During each examination, all accumulated refuse in the pit areas shall
be discarded off-site. Due to the fumes associated with painting, the Contractor must obtain
permission and coordinate with the Public Works Coordinator for the appropriate time to
schedule the painting.
h. Machine worn gear, thrust bearings, drive sheave, drive sheave shaft bearings, brake pulley
and brake coil, contact linings, and component parts.
i. Motor and motor generator, motor windings, rotating element, commutator, brushes, brush
holders and bearings.
j. Silicon control rectifiers, reactors, filters, mufflers, heat sinks, amp traps, transducers, and all
control components must be included.
21
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
k. Controller, selector and dispatching equipment, leveling devices and cams, all relays, solid
state components, resistors, condensers, transformers, contacts, leads, dash pots, timing
devices, computer and micro computer devices, steel selector cable or tape, and
mechanical and electrical driving equipment.
3. Deflector or secondary sheave, bearings, car and counterweight guide rails, top and bottom
limit switches, governor tension sheave assembly, compensating sheaves assembly,
counterweight and counterweight guide shoes including rollers or gibs.
l. Automatic power operated door operator, car door hanger, car door contact, door protective
device, car ventilation system platform, load weighing equipment, car safety mechanism,
elevator car guide shoes, gibs or roller.
m. Service Provider shall maintain smooth ride quality, smooth acceleration and deceleration
and comfortable stop.
n. Governor, governor sheave and shaft assembly, bearings, contacts, and governor jaws.
o. Hoistway door interlocks and hangers, bottom door guides and auxiliary door closing devices
and all fastening devices and associated reinforcement in attached components.
p. Hoistway entrance door sill areas beyond the entrance frame opening; will be cleaned.
q. Service Provider shall clean excessive fluid leakage from pump pans, cylinder heads, machine
room and pit floors.
r. Pumps, pump motors, operating valves, valve motors, leveling valves, plunger packings,
exposed piping, above ground plungers and cylinders, and hydraulic fluid tanks.
s. Elevator Contractor shall repair damage to car and hoistway doors finish when caused by
improper adjustment or maintenance of associated equipment.
t. Storage Cabinet: Elevator Contractor will be permitted to provide metal spare parts cabinets of
suitable size for storage of spare parts and wiring diagrams in each machine room. No open
storage of parts or other items shall be permitted.
u. Test automatic dialing communication systems/emergency phones in elevator cars and
maintain, repair or replace as originally installed. Emergency phones shall be configured to the
County’s standard.
The City reserves the right to conduct independent tests when advisable, to determine whether
the requirements of this contract are being fulfilled. Should it be found the required standards
are not being satisfactorily maintained, the City may immediately require the Contractor to place
the elevators in condition to meet contract requirements. The Contractor’s failure to comply with
such a requirement within thirty (30) days shall constitute a circumstance under which the City
may terminate the contract. If the equipment is not promptly brought up to standard, the City
22
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
may enter into an agreement with the secondary contractor to perform such work and charge the
total cost to the Contractor.
3.1.3 Materials Included in Services:
Services shall include all materials.
The term “materials” shall include all tangible property, whether designated as materials, goods,
parts or otherwise.
All such materials shall be as follows:
• New, as specified herein.
• Good quality and suitable for their intended use. Utilize original equipment,
manufacturers’ materials, or approved equal goods or parts, for all renewal,
replacement, repair, and lubrication procedures.
• It shall be the Elevator Contractor’s responsibility to obtain and provide proof of
obsolescence to the owners when a part cannot be found from an original elevator
manufacturer or from any qualified third-party or after-market supplier. The Elevator
Contractor cannot label or claim a component is obsolete and charge for replacement
of that component in lieu of repairing or replacing that component under the
maintenance Agreement. A change in component part(s) that are interchangeable in
form, fit, and function shall be considered a replacement part and as such are covered
and included under this specification.
3.2 EQUAL PRODUCT:
Manufacturer’s brand name and model number are used in these specifications for the purpose
of establishing minimum requirement level of quality and standards of performance and design
required. This is in no way intended to prohibit the proposing of other manufacturer’s items of
equal material and function, unless otherwise indicated. Equal (substitution) may be bid,
providing the product bid is found to be equal in quality, standards of performance, design, etc.
to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied
by complete factory information sheets (specifications, brochures, etc.) documenting the
equipment bid as equal. The CITY, after evaluation of the documentation submitted, will
determine if products is approved as equal to the specified request.
3.3 MATERIALS AND PARTS COSTS:
• The cost for any materials, and parts not specified herein furnished by the Contractor shall be
based on the Contractor’s wholesale price and billed at the Contractor's cost, plus proposed
mark-up fee. Markup on sales tax is not permitted. A copy of the parts and materials invoice
shall be submitted with the Contractors invoice.
• The City reserves the right to review Contractor's records to verify the charges for any parts
23
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
or materials billed to the City by the Contractor.
• The Contractor shall be responsible for the provision, installation and performance of all parts,
materials, etc. offered in their proposal. The Contractor is in no way relieved of the
responsibility of assuring the timely delivery of materials, parts, etc. even though it is not of
their own manufacture.
• City reserves the right to purchase the parts and material directly for the work, or provide the
parts and materials from the City’s storage/inventory.
3.4 STORAGE OF MATERIALS
The contractor must provide for its own storage of material and equipment, if needed. No on-site
storage is permitted at the work area or other public areas, unless it is pre-approved by the City.
3.5 SAFETY
The Elevator Contractor shall take all necessary precautions for the safety of the City’s, and
Elevator Contractor's, employees at the Property, and shall erect and properly maintain at all
times, all necessary safeguards for the protection of the workmen and the public. The Elevator
Contractor shall post signs warning against hazards in and around the Property.
It shall be the responsibility of each bidder to assure compliance with OSHA, EPA, Federal, State
of Florida, and City rules, regulations, or other requirements, as each may apply.
3.6 DAMAGE TO PUBLIC OR PRIVATE PROPERTY
The Contractor shall take extra precaution to protect all property while conducting services. The
Contractor shall be responsible for all damage to property whether it be accidental or necessary
for the completion of work. If property (public or private) is damaged while contractor is
performing work specified or is removed for the convenience of the work, it shall be repaired or
replaced at the expense of the contractor within (5) five days after notification, in a manner
acceptable to the City.
The Contractor is responsible for protection against mechanical damage which shall include
providing protection from vehicles and providing warning signs and barricades as might be
necessary, and shall repair, restore, and replace any areas which become damaged as a result of
any negligence of the Contractor or employees in complying with these requirements, within (5)
five days after notification, in a manner acceptable to the City.
The Contractor shall be responsible for applying for and securing any permits that may be required
to complete work. Such property shall include but not be limited to existing facilities and all their
components, site amenities, concrete and/or asphalt surfaces, vehicles, structures, sidewalks,
curbs and gutters, driveways, utilities, etc. The Contractor must provide protection necessary to
prevent damage to property being repaired or replaced. If the work site has any pre-existing
damage, the Contractor shall notify the City in writing. Failure to do so shall oblige the contractor
to make repairs.
3.7 SCHEDULE
All maintenance procedures and repairs should be performed during regular working hours,
24
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Monday through Friday, 7:30AM - 4:00PM except for holidays, unless requested and scheduled
by the Public Works Coordinator. Lamp and signal replacements shall be performed during regular
maintenance service.
Contractor should perform all preventive maintenance and minor adjustment call-back services
during regular working hours on regular working days of the elevator trade, with exception of
emergency call-back service which shall be available twenty-four (24) hours, seven (7) days a
week.
Contractor shall coordinate any major shutdowns for preventive maintenance with the Public
Works Project Manager. In the event the Contractor discovers a unit requiring major repair during
the regularly scheduled maintenance, Contractor will promptly notify the Public Works
Coordinator. Only major repair work or modernization or upgrades authorized by the Town will
be performed by the Contractor.
3.8 CALL-BACKS
The Elevator Contractor is expected to perform the preventive maintenance work in a manner
that will keep the elevator call-backs and outages to a minimum. For purposes of the contract,
the following number of call-backs or outages due to equipment failure should not exceed four
(4) call-backs, per year, per hydraulic elevator; otherwise, the Elevator Contractor may be
considered at failure to maintain the elevator equipment in a suitable manner. Note that the
number of call-backs or equipment outages shown does not include conditions related to power
failure, excessive vandalism or abuse, or other conditions over which the Elevator Contractor has
no control.
The Elevator Contractor shall be critically responsible to the City by promptly responding to
emergency service, maintenance, and repair call-backs on the elevator equipment. As part of their
proposal package, the Respondent shall indicate their proposed response times.
3.9 PASSWORDS ON COMPUTERIZED ELEVATOR CONTROLLERS
The Elevator Contractor is strictly prohibited from adding, or incorporating, any type of
password, or other means, into any part of the elevator controller equipment that would restrict
other elevator contractors' servicing personnel from gaining access to the computerized
elevator controllers.
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RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
END OF SECTION
26
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 4
Evaluation Process
4.1 Review of Proposals For Responsiveness
Each proposal will be reviewed to determine if the proposal is responsive to the
submission requirements outlined in the solicitation. A responsive proposal is one which
follows the requirements of this solicitation: that includes all documentation, submitted
in the format outlined in this solicitation, of timely submission, and has the appropriate
signatures as required on each document. Failure to comply with these requirements may
result in the proposal being deemed non-responsive.
4.2 Qualifications Criteria
The recommendation(s) for award shall be made to the City Commission, by the City
Manager, to the responsible responsive Proposer(s) whose proposal is highest rated by
the Evaluation Committee.
ITEM
#
EVALUATION CRITERIA
MINIMUM QUALIFICATION REQUIREMENTS (MQRs) – this criterion has no points. If
your Firm does not provide all the required MQRs information, your Firm’s proposal
will not be reviewed/evaluated, and your Firm’s submission will be disqualified.
MAXIMUM
POTENTIAL
POINTS
1. FIRM QUALIFICATIONS:
• Experience with elevator maintenance, specifically Miami-Dade County
standards.
• Relevant experience and qualifications of key personnel, including key
personnel of subcontractors that will be assigned to this project and
experience and qualifications of subcontractors.
• Include a copy of any and all professional licenses and certifications as
required to perform the services described herein and of the professional
licenses for each team member.
• Service personnel shall be trained and certified in accordance with all
applicable codes/regulations, as well as supervision, scheduling, equipment
and materials necessary to satisfactorily provide maintenance services for
all elevators.
• Any Unique qualifications.
• # of staff assigned to the contract
30
2. PROJECT APPROACH:
• Proposers approach methodology to providing the services requested in
this solicitation.
• Provide list and inventory approach of any tools, materials, supplies and
equipment required to perform services.
• Explain compliance with safety standards.
• Submit any additional information that would assist the City in the
evaluation on your proposal.
30
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RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
• Overall organization to completing the project.
• Maintenance Records, Examination Logs, Drawings, Diagrams and Manuals.
• Emergency call-back response time.
3. REFERENCES:
• References are required as a component of due diligence to determine the
capability of the proposing Firm to be able to perform the required services.
• Past performance with the City of Sunny Isles Beach.
20
4. PROPOSAL FEES (TO BE COMPLETED IN SECTION 6.1):
The City shall have the option to negotiate final fee with selected proposer.
20
TOTAL POINTS 100
4.3 PRESENTATIONS:
The Evaluation Committee may select proposers to conduct oral presentations. Oral
presentations may be scheduled with the Firm(s) as requested by the Evaluation
Committee. The oral presentations are exempt from the public meeting requirements of
s. 286.011 F.S., however will be recorded for public record purposes in accordance with
sec. 119.07(1) F.S. as amended.
4.4 Negotiations
The City may award a contract on the basis of initial offers received, without discussion.
Therefore, each initial offer should contain the Proposer’s best terms from a monetary
and technical standpoint.
Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement
on a contract, the City reserves the right to terminate negotiations and may, at the City
Manager’s or designee’s discretion, begin negotiations with the next lowest responsible
and responsive proposer. This process may continue until a contract acceptable to the
City has been executed or all proposals are rejected. No Proposer shall have any rights
against the City arising from such negotiations or termination thereof.
Any Proposer recommended for negotiations may be required to provide to the City:
a) Its most recent certified business financial statements as of a date not earlier than
the end of the Proposer’s preceding official tax accounting period, together with a
statement in writing, signed by a duly authorized representative, stating that the
present financial condition is materially the same as that shown on the balance sheet
and income statement submitted, or with an explanation for material change in the
financial condition. A copy of the most recent business income tax return will be
accepted if certified financial statements are unavailable.
b) Information concerning any prior or pending litigation, either civil or criminal,
involving a governmental agency or which may affect the performance of services to
be rendered herein, in which the Proposer, any of its employees or subcontractors is
or has been involved within the last three years.
END OF SECTION
28
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 5
Proposal Format
5.0 ELECRONIC PROPOSAL FORMAT
Be sure that the individual signing the Proposal is authorized to commit the Proposer's
organization to the Proposal as submitted. Each page of the Proposal should state the name of
the Proposer, the RFP number, and the page number. The City reserves the right to request
additional data or material to support Proposals. All material submitted in response to the RFP
will become the property of the City.
Ensure you address Minimum Qualification Requirements, as per Section 2.3.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format.
1. Company Information
In response to this Proposal, all Proposers must provide the following:
Name of Agency/Company (including any "Doing Business As" names)
Company Locations. The company must be authorized by Florida to do business
in Florida
Internet Web Site Address (if any)
Details of Entity Business Structure (Corporation, Partnership, LLC), W9 Form
Date Founded
Home office address and telephone number, and local address and phone
number
List of any current litigation that would threaten the viability of the firm or the
performance of this contract
Identify all complaints filed with the State Department of Consumer Affairs,
Better Business Bureau, any other agency maintained for consumer protection,
or in any Florida court, state or federal, against your company within the last
five (5) years that concerned in any manner your delivery of the kinds of
services requested in the RFP. Provide disposition of each.
Proof of insurance
2. Qualifications
Proposer’s relevant experience, qualifications and past performance. Any certificates
shall be included with the solicitation submission and any amendments or renewals.
An explanation of why the Proposer is the best qualified to perform the contract
and demonstrate its qualifications including an item-by -item disclosure outlining
how the firm meets or exceeds the requirements of this RFP.
Availability.
Department of Business and Professional Regulation (DBPR) License, if
applicable
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RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
3. Staffing
All employees of the Contractor shall be considered to be at all times the sole employees
of the Contractor, under the Contractor's sole direction, and not employees or agents of
the City of Sunny Isles Beach. Uniforms should be clean, neat and appropriate. Relevant
experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors. Provide sufficient staff for event, including a designated event
representative assigned to manage the event. The size and experience of the company
staff pool from which staff assigned to the management contract can be drawn.
The composition of the staff team should include;
• The names of the full time employees in the area responsible for this
contract
• Their function in the company.
• The name of the person who will be responsible for the coordination of
work.
4. Approach / Methodology
Proposers approach methodology to providing the services.
Proposers approach methodology to providing the services requested in this
solicitation.
Submit any additional information that would assist the City in the evaluation on
your proposal.
Overall organization to completing the project.
Indicate proposed response times to emergency call-backs.
Billing requirements (monthly/quarterly/advanced payments?)
5. Cost of Services
Each firm shall submit in their price proposal and any pricing conditions or contingencies
must be clearly stated. (See attached Bid Form – Price Proposal)
6. References
Each Proposer must submit a list of three (3) references of Current and Past Customers
in the last three (3) years of which they have provided services similar in scope and size
of those described herein.
• Each Reference questionnaire (found below) must be signed with contact
person and phone number.
The City retains the right to request any additional information pertaining to the
Proposer's ability, qualifications, and procedures used to accomplish all work under the
contract as it deems necessary to ensure safe and satisfactory work.
7. Contract Forms
All completed contract forms
8 Exceptions
List any exceptions taken to the city’s terms.
END OF SECTION
30
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
DELIVER TO:
DemandStar.com
REQUEST FOR PROPOSALS
SECTION 6
BID SUBMITTAL FORMS
OPENING: 11:00 AM
01/13/2025
PLEASE QUOTE PRICES F.O.B. DESTINATION, CITY IS TAXED EXEMPT, DELIVERED TO
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Date Issued:
12/10/2024
Sealed proposals are subject to the Terms and Conditions of this Request for Proposals and the
accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are
attached or incorporated by reference in the Bid Submittal, on DemandStar until the above stated time and
date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying
Bid Submittal Requirement.
RFP 24-12-01
Citywide Elevator Maintenance Services
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all proposals
A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution
of the contract by the successful bidder and City of Sunny Isles Beach
Purchasing: Firm Name:
Genesis Cuevas
________________________________________
Commodity Code(s):
SUBMI ONE ELECTRONIC SUBMITTAL ACCORDING TO PROPOSAL FORMAT ABOVE AND
AFFIDAVITS
FAILURE TO SIGN PAGE 29 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
31
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
PRICE PROPOSAL
I. Firm must use this Price Sheet to submit firm’s price for this Project.
II. Firm shall hold the unit Bid Prices firm throughout the Contract period. Firm
guarantees response time necessary to have a crew return to correct unfinished or
unsatisfactory services.
III. The City reserves the right to increase, decrease, and/or choose the items and quantities
below for the Project to meet its available budget using the unit prices provided below.
IV. Firm must completely fill out each column below, i.e., unit price and total.
V. Not applicable or “N/A” is not acceptable and will cause Bidder to be determined non-
responsive. An authorized officer per the Bidders Sunbiz, must sign the Total Bid Price
Sheet.
Preventive Maintenance - including travel time LocationAddressManufacturerType of EquipmentCurrent Maintenance ContractType of Unit# of FloorsState Serial No.MonthlySIB Gov't Center18070 Collins AvenueOtis Hydraulic OracleHydraulic 2-3 openings Four (4) 74450 $SIB Gov't Center18070 Collins AvenueOtis Hydraulic OracleHydraulic 2-3 openings74451 $SIB Gov't Center18070 Collins AvenueOtis Hydraulic OracleHydraulic 2-3 openings74452 $Pelican Community Park 18115 North Bay Road Schindler Hydraulic OracleGeard to 10 openings Two (2)75830 $Heritage Park19200 Collins AvenueOtis Hydraulic OracleHydraulic 2-3 openings Six (6)76572 $Heritage Park19200 Collins AvenueOtis Hydraulic OracleHydraulic 2-3 openings76573 $Gateway Park Garage 151 Sunny Isles Boulevard KoneGeared OracleGeard to 10 openings Four (4) 77295 $Gateway Park Garage 151 Sunny Isles Boulevard KoneGeared OracleGeard to 10 openings77296 $$$Gateway Pedestrain Bridge 151 Sunny Isles Boulevard Schindler Schindler Schindler Geard Two (2) Monthly Total $* The city reserves the right to add elevators throughout the contract term, unit on the montly unit rates provided here.* Additional Services/Estimated Repairs that exceed $2,000 will be billed time + material:Regular Time 7:00 AM - 5:00 PM M-FOvertime$$Parts and Material Mark-up Percentage, cannot exceed 15%:$ %Grand Monthly Total City of Sunny Isles Beach Citywide Elevator Maintenance RFP 24-12-01Hourly Service calls - including travel timeHook-up Phone Fee per locationOptional As-needed basisGrand Annual Total $
32
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
REFERENCE QUESTIONNAIRE
It is the responsibility of the consultant/vendor to provide a minimum of three (3) different references other
than City of Sunny Isles Beach using this form and providing this information with your submission. Failure to
do so may result in the rejection of your submission.
Giving reference for: (Bidder) _______________________________________________________________
Firm giving Reference: ____________________________________ _______________________________
Phone: ____________________________________________
Email: ___________________________________________
1. Q: Do they perform on a timely basis as required by the agreement?
A:
2. Q: Was the project manager easy to get in contact with?
A:
3. Q: Would you use them again?
A:
4. Q: Overall, what would you rate their performance?
A:
5. Q: Is there anything else we should know, that we have not asked?
A:
The undersigned does hereby certify that the foregoing and subsequent statements are true and
correct and are made independently, free from vendor interference/collusion.
Name: _______________________________________ Title _____________________________________________
Sign Name: __________________________________ Date: ___________________________________________
33
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
34
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
BID SUBMITTAL FORM
Bid Title: Citywide Elevator Maintenance Services
The undersigned Proposers proposes and agrees, if this Bid is accepted, to enter into an agreement with
The City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Proposer accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposer agrees
to submit other documents required by the Bidding Requirements within ten days after the date of the
City’s Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Proposer has studied carefully all reports and drawings of subsurface
conditions and drawings of physical conditions.
The Proposer has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Proposer.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Proposer has
not directly or indirectly induced or solicited any other Proposers to submit a false
or sham Bid; the Proposer has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Proposer has not sought by collusion to
obtain for itself any advantage over any other Proposers or over the City.
The City and the successful Proposer will establish completion times for each individual Work Item and the
successful Proposer agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
35
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the bidder agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
37
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
AFFIDAVITS
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
______________________________________________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 200_.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Personally Known __________ OR Produced Identification __________
roduced
________________________________ 10/1998
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
DECEMBER 28, 2010
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ___________________
BEFORE ME, the undersigned authority, personally appeared _____________________________, who was duly sworn,
deposes, and states:
18.1. I am the _________________________________________________ of
__________________________________with a local office in _____________________________ and principal office in
_____________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. ______________ described
as: Golden Shores Street Lighting. The Affiant has made diligent inquiry and provides the information contained in this
Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.7 I certify that no member of the entity’s ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.8 I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this _________ day of _____________________________________, 2025.
_________________________________ _________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this _____ day of ______________________, 2025.
Personally Known ________ OR
Produced Identification ________; Type of Identification _________________________
__________________________________
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
DECEMBER 28, 2010
CONTRACTOR ANTI-BOYCOTT CERTIFICATION
[PURSUANT TO FLORIDA STATUTE § 215.135]
I, ___________________, on behalf of _________________________,
Print Name Company Name
certifies that___________________________ does not:
Company Name
1.Participate in a boycott of Israel; and
2.Is not on the Scrutinized Companies that Boycott Israel list; and
3.Is not on the Scrutinized Companies with Activities in Sudan List; and
4.Is not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List; and
5.Has not engaged in business operations in Cuba or Syria.
________________________________
Signature
________________________________
Title
________________________________
Date
E-Verify Affidavit
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employment eligibility of all new public employees through the U.S. Department of Homeland Security’s E-
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E-Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E -Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure com pliance with E-Verify requirements (as applicable). To enroll in E-Verif y, employers should visit
the E-Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the
instructions. The contractor must, as usual, retain the I-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E-Verify requirements.
Company Name
Offeror Signature Date
Print Name Title
Federal Employer Identification Number (FEIN)
Notary Public Information
Sworn to and subscribed before me on this this day of , 2025.
By
Is personally known to me
Has produced identification (type of identification produced: )
Signature of Notary Public
Print or Stamp of Notary Public Expiration Date
36
RFP 24-12-01 CITYWIDE ELEVATOR MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT A
DEMANDSTAR ELECTRONIC SUBMITTAL
INSTRUCTIONS
Responding to an
Electronic Bid
5 Step Instructions
Step 1
Many governments are moving
toward requiring bid responses
electronically. Here are the
steps to respond to a bid
Electronically.
•Click on the solicitation name
Step 2
Once you are in the
solicitation, you will see the
Bid Details page that is
standard for all solicitations
•When you are ready to submit
your bid, click on “Submit E-Bid
Proposal”
Step 3
Enter information requested page-
by-page and you can see what will
come next via the menu bar on the
left under “E-Bid Progress ”
If there is not a total bid amount in
your submission, please put “0”
Example:a request for qualifications
opportunity may not require a bid amount so
vendors will input “0” under “Bid Amount”
Step 4
After you click NEXT on the Contact
Information page, you will be
directed to enter the documents
required. In this example, they only
ask for one document, however, in
others, they may ask for multiple
documents that each need to
uploaded separately.
TIP:
There is a place for you to add “Supplemental”,
i.e. non-required, documents.
Step 4 continued
TIP:
There is a place for you to add
“Supplemental”, i.e. non-required,
documents.
Step 5
Review Your E-Bid Response,
and if everything is correct,
then press “Submit
Response”
You are done! And the
government to which you’ve
submitted this will
download your responses
and documents and see the
day and time upon which
you submitted your
proposal.