HomeMy WebLinkAboutRFP NE 174th Street Roadway Improvements (final)
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 1
Request for Proposal
Goods & Services
NE 174th Street Roadway Improvements
Request for Proposal No. 14-11-01
Publish Date:
Bid Due and Bid Opening Date:
11/04/2014 12/16/2014 at 2:30 PM
Pre-Bid Conference:
Where to Deliver Proposal
Mandatory
11/18/2014 @ 2:30 PM
All Questions Due:
12/05/2014 by 5:00 PM
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 2
TABLE OF CONTENTS
Table of Contents Page 2
Legal Advertisement/Notice to Bidder Page 3
Instructions to Bidder / General Terms Section 1 Page 4
Special Terms & Conditions Section 2 Page 10
Scope of Work / Technical Specifications Section 3 Page 16
Evaluation Process Section 4 Page 17
Proposal Format Section 5 Page 19
Bid Submittal Form Section 6 Page 21
Acknowledgement for Addenda Section 7 Page 38
Affidavits
Non-Collusive Affidavit Page 1 of 10
Public Entity Crimes Page 2 of 10
Equal Opportunity / Affirmative Action Statement Page 4 of 10
Conflict of Interest Statement Page 5 of 10
Dispute Disclosure Form Page 6 of 10
Anti-Kickback Affidavit Page 7 of 10
Bid Bond Page 8 of 10
Performance Bond Page 9 of 10
Attachments
Attachment A: Bid Set (Plans & Technical Specifications)
Attachment B: Geotechnical Report
Attachment C: Contractor Permits and Estimated Fees
Attachment D: Miami-Dade County Approved Contractor List for Traffic Signal Maintenance
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 3
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
NE 174th Street Roadway Improvements
Request for Proposal No. 14-11-01
The Bid Specifications for this Request for Proposal are available from DemandStar by calling (800) 711 -
1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined
at the City of Sunny Isles Beach – Office of the City Clerk. Proposers who obtain the Bid Specifications
from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response
package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days
prior to the submittal date to all Proposers who are listed on the official list. The City may not accept
incomplete Bids.
Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by
the City Clerk no later than 2:30 PM, on Tuesday, 12/16/2014 at the Sunny Isles Beach Government
Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids received after
this time will not be considered. The City is under no obligation to return Bids. Timely submitted Bids will
be opened publicly and read aloud at this time. The envelope containing the sealed Bid must be clearly
marked:
“IMPORTANT, BID ENCLOSED”
Bid No. 14-11-01
NE 174th Street Roadway Improvements
OPENING DATE AND TIME: Tuesday, 12/16/2014 at 2:30 PM
A Mandatory Pre-Bid Conference for all potential Proposers is set for 2:30 p.m. on 11/18/2014 in the 1st
Floor Conference Room at the City of Sunny Isles Beach Government Center located at 18070 Collins
Avenue, Sunny Isles Beach, Florida 33160.
The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
Owner in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of
Sunny Isles Beach.
All questions regarding Request for Proposal No. 14-11-01 shall be directed in writing to Jane A. Hines,
CMC, City Clerk, NO LATER THEN DECEMBER 5TH 2014 BY 5:00 PM Questions may be submitted via
email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Jane A. Hines, MMC, City
Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. All Questions will be
answered in the form of Addendum that will be released a few days after the question due date listed
above.
Jane Hines, MMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required need
for clarification must be made to Jane A. Hines, CMC, City Clerk via
email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via
regular mail at: Jane A. Hines, CMC, City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such
requests for clarification/explanation or questions must be made in
writing to Jane A. Hines, CMC, City Clerk, at least five (5) business
days prior to the date of the Bid opening. Interpretations or
clarifications considered necessary by the City will be issued by
addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan
holders’ list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect. No plea of ignorance
or delay or required need of additional information shall exempt a
Proposers from submitting their Bid on the required date and time
as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to proposers, the City of Sunny Isles Beach has
made available via internet lists of all plan holders for each Request
for Proposal, Request for Proposal, and request for qualifications.
The information is available on-line at www.demandstar.com or by
calling the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered
proposers (those who have been registered as receiving a Bid
package) receive the documents. It is the responsibility of the
proposer prior to the submission of any Bid to check the above
website or contact the Office of the City Clerk at (305) 792-1703 to
verify any addenda issued. The receipt of all addenda must be
acknowledged on the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease five (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City
Clerk by calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted proposer list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Contractor,
supplier, sub-Contractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.107, for
category two for a period of 36 months from the date of being placed
on the convicted Proposer list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within
this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all other
items required within this Request for Proposal must be executed)
and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by the
proposers. No changes or corrections will be allowed after Bids are
opened. Bids must contain an original, manual signature of an
authorized representative of the company.
1.9 WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence on the
part of the Proposers in preparing the Bid confers no right for the
withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice
to Bidder. It is the responsibility of the proposers to insure that the
Bid reaches the Office of the City Clerk on or before the closing hour
and date stated on the Request for Proposal. After the Bid opening,
the contents of the Bid Form will be made public for the information
of proposers and other interested parties who may be present either
in person or by representative. Bids that are received after the Bid
opening time will not be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Proposers facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Proposers, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
1.11.2 Cancellation: Failure on the part of the Proposers to
comply with the conditions, specifications,
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 5
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Contractor, which
shall be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this
Bid. The proposer will have ten (10) calendar days after notification
of the award by the City to execute the Agreement and provide the
required Performance Bond.
The Proposer who has the Contract awarded to them and who fails
to execute the Agreement and furnish the Performance Bond and
Insurance Certificates within the specified time shall forfeit the Bid
Security that accompanied their Bid, and the Bid Security shall be
retained as liquidated damages by the City, and it is agreed that this
sum is a fair estimate of the amount of damages the City will sustain
in case the Proposer fails to enter into the Contract and furnish the
Bonds as herein before provided. Bid Security deposited in the form
of a cashier’s check drawn on a local bank in good standing shall be
subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name,
or Proposer catalog is mentioned whether or not followed by the
words "approved equal" it is for the purpose of establishing a grade
or quality of material only. Proposer may offer equals with
appropriate identification, samples, and/or specifications on such
item(s). The City shall be the sole judge concerning the merits of
items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to return
the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample must
be labeled with the Proposers name and manufacturer's brand name
and delivered by them within ten (10) calendar days of Proposers
receipt of the “Notice to Proceed”, unless schedule indicates a
different time. If samples are requested subsequent to the Bid
opening, they should be delivered within ten (10) calendar days of
the request. The City will not be responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery,
it shall be the responsibility of the successful Proposers to notify the
City at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach reserves the
right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposer warrants that the product(s) supplied to the City
conforms in all respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-up
and compliance of all items under Warranty/Guaranty and complete
all forms for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposer warrants that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The seller agrees to indemnify
City from any and all liability, loss, or expense occasioned by any
such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The contractor shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each Proposer submitting a Bid on this
Request for Proposal shall include a copy of the company’s local
business tax/occupational license(s) with the Bid response. For
information specific to City of Sunny Isles Beach local business
tax/occupational licenses, please call Code Enforcement & Licensing
at (305) 792-1705. If the contractor is operating under a fictitious
name as defined in Section 865.059, Florida Statutes, proof of
current registration with the Florida Secretary of State shall be
submitted with the Bid. A business formed by an attorney actively
licensed to practice law in this state, by a person actively licensed by
the Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other commercial
entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the
appropriate agency and/or proof of current active status with the
Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Proposer shall be liable for any damages or loss to the
City occasioned by negligence of the Proposers (or their agent) or
any person the Proposers has designated in the completion of their
contract as a result of the Bid. Proposer shall be required to furnish
a copy of all licenses, certificates of competency or other licensor
requirements necessary to practice their profession as required by
Florida State Statute, Miami-Dade County, and City of Sunny Isles
Beach Code. Proposers shall include current Miami-Dade County
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 6
Certificates of Competency. These documents shall be furnished to
the City along with the Bid response. Failure to furnish these
documents or to have required licensor will be grounds for rejecting
the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Proposers must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Proposers and insurer to notify the
City Manager of the City of Sunny Isles Beach of cancellation, lapse,
or material modification of any insurance policies insuring the
Proposers, which relate to the activities of such proposer and the
City of Sunny Isles Beach. Such notification shall be in writing, and
shall be submitted to the City finance support service director thirty
(30) days prior to cancellation of such policies. This requirement
shall be reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
Commission action. The Proposer hereby holds the City harmless
and agrees to indemnify City and covenants not to sue the City by
virtue of such rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance required
by this Bid without prior written consent of the City Manager. Any
award issued pursuant to the Request for Proposal and monies which
may be due hereunder are not assignable except with prior written
approval of the City Manager. Further, in the event that the majority
ownership or control of the Contractor changes hands subsequent to
the award of this contract, Contractor shall promptly notify City in
writing (via United States Postal Service – Certified Mail, Return
Receipt Requested) of such change in ownership or control at least
thirty (30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the City
of Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Contractor, their agents, servants or employees in
the provision of goods or the performance of services pursuant to
this Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within (5) calendar days by the Proposer at
their own expense and redelivered at their expense. Rejected goods
left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
its own property. Rejection for non-conformance or failure to meet
delivery schedules may result in the Contractor being found in
default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold the
Proposers responsible for any excess costs occasioned or incurred
thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary Proposer cannot
provide an item(s) or service(s) in a timely manner as requested, to
seek other sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Contractor covering the Work to
be performed, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer of the Proposers submitted on
the prescribed form setting forth the
prices for the Work to be performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work. The term is
inclusive of terms vendor and contractor.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Contractor and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Contractor signed
by the City authorizing an addition,
deletion or revision in the Work, or an
adjustment in the Contract Price or the
Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Contractor's
Bid, the Bonds, the Notice of Award, the
Agreement between the City and
Contractor as well as any addenda
thereto, these General Conditions,
Special Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
Request for Proposal, Insurance
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 7
Certificates, Change Orders and
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Contract Price: The total monies payable to the
Contractor under the Contract
Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Proposers stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Contractor
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City performs
all necessary searches, inquiries, exploration, and analysis of the
Bids. The Bid shall be awarded to the lowest responsible and
responsive proposer whose Bid best serves the interests of and
represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the City Code. No Notice of Award will
be given until the City has concluded any investigation(s) as they
deem necessary to establish the Proposer’s capability to perform the
Services as described in this RFP, ITB, RFQ or ITQ, as substantiated
by the required professional experience, client references, technical
knowledge and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the financial
capability of the Proposer to perform the Work in accordance with
the Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
Proposers on the basis of these queries and investigations and who
does not meet the City’s satisfaction, even though the firm may be
the lowest dollars and cents Bid. In analyzing Bids, the City will also
take into consideration client references, past work experience and
work product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Proposers a Contract for execution within ninety (90) days
after opening of Bids. The City specifically reserves the right to award
the contract to a proposer who is not necessarily the lowest dollars
and cents proposers on the basis of the results of these queries and
investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond,
the Certificates of Insurance and such other Documents as required
by the Contract Documents shall be executed and delivered by
Contractor to the City within ten (10) calendar days of receipt of the
Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Contractor observes that the Specifications are at variance therewith,
they will give the City prompt written notice thereof, and any
necessary changes shall be adjusted by an appropriate modification.
If the Contractor performs any Work knowing it to be contrary to
such laws, ordinances, rules and regulations, and without such notice
to the City, they will bear all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 23-00-477131-54C appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 8
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Contractor shall defend,
indemnify and hold harmless the City, its officers, agents and
employees, from or on account of any injuries or damages, received
or sustained by any person or persons during or on account of any
operations connected with the Work described in the Contract
Documents, or by or in consequence of any negligence in connection
with the same; or by use of any improper materials or by or on
account of any act or omission of the said Contractor or his Sub-
Contractor, agents, servants or employees. The Contractor will
defend, indemnify and hold harmless the City and their agents or
employees from and against all claims, damages, losses and
expenses including attorneys' fees arising out of or resulting from
the performance of the Work, provided that any such claim damage,
loss or expense (a) is attributable to bodily injury, sickness, disease
or death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom and
(b) is caused in whole or in part by any negligent act or omission of
the Contractor, Sub-Contractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may
be liable, regardless of whether or not it is caused by a party
indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
Work, then in lieu of the above provisions of this section the parties
agree that Contractor shall indemnify, defend and hold harmless the
City, their officers and employees, to the fullest extent authorized by
Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to
be incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City by
reason of any such claim or demand, Contractor, upon written notice
from City shall defend such action or proceeding by counsel
satisfactory to City. The indemnification provided above shall
obligate Contractor to defend at its own expense or to provide for
such defense, at City’s option, any and all claims of liability and all
suits and actions of every name and description that may be brought
against City, excluding only those which allege that the injuries arose
out of the sole negligence of City, which may result from the
operations and activities under this Contract whether the Work be
performed by Contractor, its Sub-Contractors, or by anyone directly
or indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they make
a general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Contractor or for any of their
property, or if they file a petition to take advantage of any debtor’s
act, or to reorganize under bankruptcy or similar laws, or if they
repeatedly fails to supply sufficient skilled workmen or suitable
materials or equipment, or if they repeatedly fail to make prompt
payments to Sub-Contractors or for labor, materials or equipment or
they disregard laws, ordinances, rules, regulations or orders of any
public body having jurisdiction, or if they disregard the authority of
the City, of if they otherwise violate any provision of, the Contract
Documents, then the City may, without prejudice to any other right
or remedy and after giving the Contractor and the surety ten (10)
days written notice, terminate the services of the Contractor and take
possession of the Project and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the
Contractor, and finish the Work by whatever method they may deem
expedient. In such case the Contractor shall not be entitled to
receive any further payment until the Work is finished. If the unpaid
balance of the Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional
professional services, such excess shall be paid to the Contractor. If
such costs exceed such unpaid balance, the Contractor will pay the
difference to the City. Such costs incurred by the City will be
determined by the City and incorporated in a Change Order. If after
termination of the Contractor under this Section, it is determined by
a court of competent jurisdiction for any reason that the Contractor
was not in default, the rights and obligations of the City and the
Contractor shall be the same as if the termination had been issued
pursuant to this document.
1.37.1 Where the Contractor’s services have been so
terminated by the City said termination shall not affect
any rights of the City against the Contractor then
existing or which may thereafter accrue. Any retention
or payment of moneys by the City due the Contractor
will not release the Contractor from liability.
1.37.2 Upon ten (10) days written notice to the Contractor,
the City may, without cause and without prejudice to
any other right or remedy, elect to terminate the
Agreement. In such case, the Contractor shall be paid
for all Work executed and accepted by the City as of
the date of the termination. No payment shall be made
for profit for Work which has not been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Contractor shall have the right to keep
one record set of the Contract Documents upon
completion of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Contractor and those in the Special Conditions and the
rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any error,
omission, or act of the other or of any of their
employees or agents or others for whose acts they are
legally liable, claim shall be made in writing to the other
party within a reasonable time of the first observance
of such injury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.42 ARBITRATION:
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 9
It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgment upon the award rendered by the arbitrator
may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and
attorneys’ fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the whole, each party
shall be responsible for a portion of the costs of arbitration and their
respective attorneys’ fees as may be determined by the court on
confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any claim
for additional compensation made by Contractor, and to conduct an
audit of the financial and accounting records of Contractor which
relate to the Project. Contractor shall retain and make available to
City all such books and records and accounts, financial or otherwise,
which relate to the Project and to any claim for a period of three
years following final completion of the Project. During the Project
and the three year period following final completion of the Project,
Contractor shall provide City access to its books and records upon
five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the Contract.
Services provided by the Contractor shall be by employees of the
Contractor and subject to supervision by the Contractor, and not as
officers, employees, or agents of the City. Personnel policies, tax
responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative
procedures, applicable to services rendered under the Contract shall
be those of the Contractor.
End of Section
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 10
Section 2
Special Terms and Conditions
2.1 PURPOSE OF BID:
The City of Sunny Isles Beach (the “City”) intends to secure the services of a qualified contractor
to construct the NE 174th Street Roadway Improvements Project. It is the intent of this proposal
document that all work shall result in compliance with the specifications documents and all local,
state and federal regulatory requirements applicable to such service.
2.2 PRE-BID CONFERENCE
A Mandatory pre-bid conference will be held on 11/18/2014 at 2:30 pm at Sunny Isles Beach
Government Center, 18070 Collins Avenue, Sunny Isles Beach, FL 33160; 1st Floor Conference
Room to discuss the special conditions and specifications included within this solicitation. Those
who fail to attend this mandatory pre-bid conference will not be considered by the City and their
bid will rejected.
Proposers are requested to bring this solicitation document to the conference, as additional copies
may not be available.
2.3 TERM
This contract shall commence upon the date of the Notice to Proceed and shall remain in effect
until such time as the commodities, equipment and/or services acquired in conjunction with this
Request for Proposal have been completed and accepted by the City’s authorized representative ,
all required permits are properly closed out and upon completion of the express and/or implied
warranty periods.
2.4 OPTIONS TO RENEW
Intentionally Omitted
2.5 METHOD OF AWARD
See section 4
2.6 PRICE
Prices shall remain fixed and firm through the term of the contract
2.7 PERFORMANCE BOND AND PAYMENT BOND
The City of Sunny Isles Beach shall require the successful Proposer to furnish a Performance and
Payment Bond in the amount of 100% of the total Proposal Price, with the City of Sunny Isles
Beach as the Obligee, as security for the faithful performance of the Contract and for the payment
of all persons performing labor or furnishing materials in connection herewith within ten (10)
calendar days after notification of the award by the City. The bonds shall be with a surety company
authorized to do business in the State of Florida.
2.8 BID BOND
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 11
The City of Sunny Isles Beach shall require that every Proposer furnish a Bid Bond in the amount
of 5% of the total Proposal Price.
2.9 DELIVERY
Intentionally Omitted
2.10 INSURANCE
2.10.1 Comprehensive General Liability Insurance
Comprehensive General Liability with minimum limits of Five Million Dollars
($5,000,000.00) per occurrence combined single limit for Bodily Injury Liability and
Property Damage Liability. Coverage must be afforded on a form no more res trictive than
the latest edition of the Comprehensive General Liability policy, without restrictive
endorsements, as filed by the Insurance Services Office, and must include:
o Premises and Operation
o Independent Contractors
o Products and/or Completed Operations Hazard
o Broad Form Property Damage
o Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
o Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
At the Contractor’s expense, Workers’ Compensation will be provided in accordance with
Florida Statutes.
2.10.2 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the lates t edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
o Owned Vehicles;
o Hired and Non-Owned Vehicles;
o Employers’ Non-Ownership.
Before starting the Work, the proposer will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City’s possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written notice
has been given to the City by certified mail. The City shall be named as an additional
insured on the above-referenced policies.
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 12
The Proposer agrees that if any part of the Work under the Contract is sublet, they will
require the Sub-contractor(s) to carry insurance as required, and that they will require the
Sub- contractor (s) to furnish to them insurance certificates similar to those required by
the City in this section.
2.10.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the Homes
Act. Employer's Liability Insurance shall be provided with a minimum of One Million and
00/100 dollars ($1,000,000.00) per accident. Contractor agrees to be responsible for the
employment, conduct and control of its employees and for any injury sustained by such
employees in the course of their employment.
2.10.4 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the proposer shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
proposer and must be approved by the City. At the option of the City, either the proposer
shall eliminate or reduce such deductible or the proposer shall procure a Bond, in a form
satisfactory to the City, covering the same.
2.11 MONTHLY INVOICES PAYMENTS
Cut-off date is the close of the last business day of the month. Proposer shall submit by the 10th
day of the following month proposer's completed Statement of Services/Invoice. Should the 10th
fall on a weekend or holiday, proposer shall submit his application on the next workday.
Proposer is advised that processing of invoices must follow this schedule, as the City has funding
requirements and other payment obligations which may prevent payment of late Statement of
Services for that month’s billing cycle. A late Statement of Services with a recommendation for
payment will be paid in the next month’s billing cycle.
2.12 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE PROPOSER
Unless otherwise provided in Section 3 of this solicitation the proposer shall furnish the following,
including but not limited to, all labor, materi al, equipment, barricading, Maintenance of Traffic
(MOT) inclusive of any required off duty police officers, adequate supervision, and coordination for
satisfactory contract performance. When not specifically identified in the technical specifications,
such materials and equipment shall be of a suitable type and grade for the purpose and meeting
or exceeding all permit or industry standard requirements. All material, workmanship, 100%
design, testing and equipment shall be subject to the inspection and approval of the City Manager
or his designated representative for this project.
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 13
2.13 CLEAN-UP
All unusable materials and debris shall be removed from the premises at the end of each workday,
and disposed of in an appropriate manner. No equipment, material, debris, trailers or other items
may be stored in any location outside of the provided constr uction easements without written
approval from the City and the property owner. Upon final completion, the proposer shall
thoroughly clean up all areas where work has been involved as mutually agreed with the associated
user department’s project manager.
2.14 FEDERAL, STATE AND LOCAL REGULATIONS
The successful Proposer shall comply with all federal, state and lo cal ordinances, regulations, rules
and permits as well as any other laws that would apply to the services being provided. The
proposer’s costs associated with regulatory requirements shall be included in the project cost
whether depicted specifically or not within the body of the proposal.
2.15 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The proposer hereby acknowledges and agrees that all materials, except where recycled content
is specifically requested, supplied by the proposer in conjunction with this solicitation and resultant
contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the
event any of the materials supplied to the City by the proposer are found to be defective or do not
conform to specifications: (1) the materials may be returned to the proposer at the proposer’s
expense and the contract cancelled or (2) the City may require the proposer to replace the materials
at the proposer’s expense. No provisions or allotments for delays or time extensions to the
schedule as a result of “defective”, unacceptable material, or reused material found shall be
granted.
In the event that material is suspected by the City Representative of being reused or not new in
original packaging, the material may be rejected. The Proposer shall remove such material and
replace it at his/her cost and within the original schedule. No provisions or allotment s for delays
or time extensions to the schedule as a result of “defective”, unacceptable material, or reused
material found shall be granted.
2.16 NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A
NOTICE TO PROCEED:
The proposer shall neither commence any work, nor enter a City work premise, until a written
Notice to Proceed (NTP) directing the proposer to proceed with the work has been received by the
proposer from any authorized City manager or his designee representative; provided however, that
such notification shall be superseded by any emergency work that may be required in accordance
with provisions included elsewhere in this solicitation and resultant contract. In addition to the
written NTP, the Contractor must supply the City with the required insurance and bond documents.
2.17 ACCIDENT PREVENTION AND BARRICADES
Barricades, cones, construction fencing, temporary construction fencing and off duty police officers,
per City regulations and other relevant requirements, shall be provided by the proposer when work
is performed in areas traversed by persons or when deemed necessary by the City Manager or his
designee at no extra cost to the City.
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 14
Proposer shall comply with regulations and permit requirements for the placement of the proper
fencing. Precautions shall be exercised at all times for the protection of persons and property. All
proposers performing services under this contract shall conform to all relevant O SHA, State and
City regulations during the course of such effort. Any fines levied by the above mentioned
authorities for failure to comply with these requirements shall be borne solely by the responsible
proposer.
2.18 WARRANTY SHALL BE SUPPLIED IN WRITTEN FORM
2.18.1 Type of Warranty Coverage Required
The proposer shall provide a copy of its written warranty certificates with its initial offer,
or upon request from the City. Failure to meet this requirement may result in the offer
being deemed non-responsive. The warranty supplied by the proposer shall remain in
force for the full period identified by the proposer; regardless of whether the proposer is
under contract with the City at the time of defect. Any payment by the City on behalf of
the goods or services received from the proposer does not constitute a waiver of these
warranty provisions. Proposer’s warranties shall be one (1) year from final completion,
backed by a warranty bond and shall include all delivery, labor, material, and equipment
for the correction, replacement, reinstallation, and/or removal of defective and/or
unacceptable work.
Warranties for specific components of the work shall be provided separately and on
fabricators or manufacturers original letterhead with original signatures.
2.18.2 Correcting Defects Covered Under Warranty
The proposer shall be responsible for promptly correcting any deficiency, at no cost to the
City, within seven (7) calendar days after the City notifies the proposer of such deficiency
in writing. If the proposer fails to satisfy the warranty within the period specified in the
notice, the City may (a) place the proposer in default of its contract, and/or (b) procure
the products or services from another source and charge the proposer for any additional
costs that are incurred by the City for this work or items; either through a credit
memorandum or through invoicing.
2.19 DEFICIENCIES IN WORK TO BE CORRECTED BY THE PROPOSER
The proposer shall promptly correct all apparent and latent deficiencies and/or defects in work,
and/or any work that fails to conform to the contract documents regardless of project completion
status. All corrections shall be made within seven (7) calendar days afte r such rejected defects,
deficiencies, and/or non-conformances are verbally reported to the proposer by the City's project
administrator, who may confirm all such verbal reports in writing. The proposer shall bear ALL
costs of correcting such rejected work. If the proposer fails to correct the work within the period
specified, the City may, at its discretion, notify the proposer, in writing, that the proposer is subject
to contractual default provisions if the corrections are not completed to the satisfac tion of the City
within seven (7) calendar days of receipt of the notice. If the proposer fails to correct the work
within the period specified in the notice, the City shall place the proposer in de fault.
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 15
2.20 FURNISH AND INSTALL REQUIREMENTS
The specifications and/or statement of work contained within this solicitation describe the various
functions and classes of work required as necessary for the completion of the work. Any omissions
of inherent technical functions or classes of work within the specifications and/or statement of work
shall not relieve the proposer from furnishing, installing or performing such work where required
to the satisfactory completion of the project.
2.21 LICENSES, PERMITS AND FEES
The proposer shall obtain and pay for all licenses, permits and inspection fees required for this
project; and shall comply with all laws, ordinances, regulations and building code requirements
applicable to the work contemplated herein. Damages, penalties and or fines imposed on the Cit y
or the proposer for failure to obtain required licenses, permits or fines shall be borne by the
proposer.
2.22 LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS
Failure to complete the project in accordance with the specifications and to the satisfaction of the
City within the time stated for substantial and/or final completion shall cause the Proposer to be
subject to charges for liquidated damages in the amount of One Thousand Seven Hundred Forty
Two Dollars ($1,742.00 ) (FDOT 2014 Road & Bridge Specifications, Sec. 8-10,) for each and every
calendar day the work remains incomplete beyond these deadlines. As compensation due to the
City for loss of use and for additional costs incurred by the City due to such non-completion of the
work, the City shall have the right to deduct the said liquidated damages from any amount due, or
that may become due to the Proposer under this agreement, or to invoice the Proposer for such
damages if the costs incurred exceed the amount due to the Proposer.
2.23 WEEKLY PROGRESS REPORTS
The City shall require that the successful proposer provide weekly progress reports on the status
of the project. The report shall include at the minimum the following information;
Background on the project itself
Discussion of the achievements since last reporting
Discussion of problems that have arisen
Discussion of work that lies ahead
2 week look ahead schedule
Assessment of whether you will meet the objectives in the proposed schedule and budget
END OF SECTION
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 16
Section 3
Scope of Services / Technical Specifications
3.1 SCOPE OF SERVICES
Proposed are the roadway improvements for NE 174th Street to include all labor and material to
perform roadway reconstruction with geotechnical fabric, sidewalks, ADA ramps, detectable
warning surfaces, f-curbs, valley gutters, curb inlets, storm pipes, control structure, water quality
treatment structure, new asphalt, milling and resurfacing west of North Bay Road & within North
Bay Road south of NE 174th Street, and striping with all other associated work according to the
attachments. Proposed improvements also include full landscape and irrigation enha ncements
within the full right-of-way of NE 174th St. Final completion deadline for Proposer to finish all Work
is for two-hundred and seventy (270) days from issuance of notice to proceed from the City
Manager or his designee. Substantial completion shall be thirty (30) days prior to the final
completion deadline. Construction stakeout and as-built/record drawings will be provided by the
successful proposer, as will all other surveying services required for project completion and close
out.
If any portion of the contract documents or plans is not clear or contradictive, the proposer is to
submit a question/clarification in writing prior to submitting a bid proposal. In any instance where
the attached scope of work is in conflict with FDOT specifications the more stringent specification
will prevail.
Furthermore, Bid Items Descriptions preceded by “NBR” refer to items on North Bay Road south of
NE 174th Street and may be removed from the bid at Owner’s direction based on the schedule for
award and construction of the North Bay Road Pedestrian Emergency Bridge Project (RFP No 14-
09-01).
The contractor is also advised that the residential buildings within the NE 174th St Corridor (i.e.
Winston Towers 100, 200, 300, 400, 600 and 700) are currently undergoing their 40-yr
recertification. Temporary parking allowances have been permitted by the City to these buildings
to allow 24-hr curbside parking within the right-of-way of NE 174th St. Construction activities on
these buildings are anticipated to be on-going through at least August 2015. The successful
proposer shall be required to coordinate with the Buildings and their associated contractors; and
phase all right-of-way work related to this bid so that curb-side parking can be maintained as
previously agreed to by the City. Please refer to Attachment F provided.
END OF SECTON
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 17
Section 4
Evaluation Process
4.1 Review of Proposals For Responsiveness
Each proposal will be reviewed to determine if the proposal is responsive to the submission
requirements outlined in the solicitation. A responsive proposal is one which follows the
requirements of this solicitation that includes all documentation, is sub mitted in the format
outlined in this solicitation, is of timely submission, and has the appropriate signatures as
required on each document. Failure to comply with these requirements may result in the
proposal being deemed non- responsive. The contract will be awarded to the lowest
responsible and responsive proposer whose proposal best serves the interest of and
represents the best values to the City in conformity with section 62 -8 of the City Code.
4.2 Qualifications
Proposals will be evaluated on the criteria listed below.
Technical Qualifications
1. Proposer’s relevant experience, qualifications and past performance
2. Relevant experience and qualifications of key personnel, including key personnel
of subcontractors that will be assigned to this project and experience and
qualifications of subcontractors
3. Proposers approach methodology to providing the services requested in this
solicitation
4. Proposed solution functionality, implementation and other objectives and
requirements as stated
Price
5. Proposer’s proposed price
4.2.1 Minimum Requirements
In order to be considered responsive, Proposers shall, at a minimum, demonstrate
compliance with the following Pre-Qualification Criteria in their proposal. All
requested documentation and/or information shall be provided in the Proposal to
confirm that the Proposer has satisfied the Prequalification Criteria in order to be
properly evaluated as listed herein. Proposers failing to meet these requirements
shall be deemed non responsive. The Proposer shall, at the time of Proposal
submittal, time of award, and throughout the duration of the Contract, continue
to meet the following Pre-qualification Criteria requirements as stated in the
Solicitation Documents.
General Contractors License
Minimum of 5 Years of Experience in Similar Construction
Meet minimum bonding and insurance requirements
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 18
Licensed to perform scope of work within Florida
4.3 Price Evaluation
The price proposal will be evaluated in combination with the technical proposal, including an
evaluation of how well it matches Proposer’s understanding of the City’s needs described in this
solicitation, the Proposer’s assumptions, and the value of the proposed services. The pricing
evaluation is used as part of the evaluation process. The City reserves the right to negotiate the
final terms, conditions and pricing of the contract as may be in the best interest of the City. Price
is only one factor and the contract will be awarded in conformity with Section 62-8 of the City
Code.
4.4 Negotiations
The City may award a contract on the basis of initial offers received, without discussions. Therefore,
each initial offer should contain the Proposer’s best terms from a monetary and technical
standpoint.
Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement on a
contract, the City reserves the right to terminate negotiations and may, at the City Manager’s or
designee’s discretion, begin negotiations with the next lowest responsible and responsive proposer.
This process may continue until a contact acceptable to the City has been exe cuted or all proposals
are rejected. No Proposer shall have any rights against the City arising from such negotiations or
termination thereof.
Any Proposer recommended for negotiations may be required to provide to the City:
a) Its most recent certified business financial statements as of a date not earlier than the end
of the Proposer’s preceding official tax accounting period, together with a statement in
writing, signed by a duly authorized representative, stating that the present financial
condition is materially the same as that shown on the balance sheet and income statement
submitted, or with an explanation for material change in the financial condition. A copy of
the most recent business income tax return will be accepted if certified financial statements
are unavailable.
b) Information concerning any prior or pending litigation, either civil or criminal, involving a
governmental agency or which may affect the performance of services to be rendered
herein, in which the Proposer, any of its employees or subcontractors is or has been
involved within the last three years.
END OF SECTON
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 19
Section 5
Proposal Format
5.0 FORMAT
Proposers must submit (1) original and four (4) copies of the Proposal and one (1) CD or electronic
copy. The original Proposal must contain an original signature. Be sure that the individual signing
the Proposal is authorized to commit the Proposer's organization to the Proposal as submitted.
Each page of the Proposal should state the name of the Proposer, the RFP number, and the page
number. The City reserves the right to request additional data or material to support Proposals. All
material submitted in response to the RFP will become the property of the City.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format.
1. Company Information
In response to this Proposal, all Proposers must provide the following:
Name of Agency/Company (including any "Doing Business As" names)
Company Locations
Internet Web Site Address (if any)
Details of Entity Business Structure (Corporation, Partnership, LLC)
Date Founded
Home office address and telephone number, and local address and phone
number
List of any outstanding litigation within the last five (5) years
Proof of insurance
Proof of bid guarantee
2. Qualifications
Proposer’s relevant experience, qualifications and past performance
An explanation of why the Proposer is the best qualified to perform the contract
and demonstrate its qualifications including an item-by-item disclosure outlining
how the firm meets or exceeds the requirements of this RFP.
A schedule of proposed services. The schedule should include the Proposer's
understanding of the issues and tasks of the project at hand.
A list of similar completed projects for work completed in the last eight (8) years.
Owned equipment to be utilized on the project noting if it is owned by the prime,
subcontractor or rented.
3. Staffing
Relevant experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors. The composition of the staff team should include:
The names of the employees in the area responsible for this contract .
Their function in the company.
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 20
The name of the person who will be responsible for the coordination of work.
Experience and qualifications of staff and satisfactory record of performance of
staff.
Education, certificates and licenses held by key staff.
4. Schedule / Methodology
Proposers approach methodology to providing the services requested in this
solicitation
Suitability of the methodologies and approaches used in achieving tasks
Overall organization to completing the project
Ability to meet desired timelines and deadlines
5. Cost of Services
Each firm shall submit in their price proposal and any pricing conditions or contingencies
must be clearly stated.
6. References
Each Proposer must submit a list of three (3) references of Current and Past Customers
of which they have provided services similar in scope and size of those described herein.
Each Reference must be supplied on Clients Letterhead
Each Reference letter must be signed with contact person and phone number.
The City retains the right to request any additional information pertaining to the Proposer's
ability, qualifications, and procedures used to accomplish all work under the contract as it
deems necessary to ensure safe and satisfactory work.
7. Contract Forms
All completed contract forms
END OF SECTION
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 21
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
REQUEST FOR PROPOSAL
SECTION 6
BID SUBMITTAL FORMS
OPENING: 2:30 PM
12/16/2014
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price
should be less all taxes. Tax Exemption Certificate furnished upon request.
Issued By: Purchasing Agent Date Issued: This Bid Submittal Consists of
Andrew J. Rozwadowski 11/4/2014 Pages 21 through 26
Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the
accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data
as are attached or incorporated by reference in the Bid Submittal, will be received at the office of
the City Clerk at the address shown above until the above stated time and date, and at that time,
publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal
Requirement.
RFP 14-11-01
NE 174th Street Roadway Improvements
A Bid Deposit in the amount of 5% of the total amount of the bid shall accompany all bids
A Performance and Payment Bond in the amount of 100% of the total amount of the bid will be
required upon execution of the contract by the successful bidder and City of Sunny Isles Beach
Procurement Agent: Firm Name:
Andrew Rozwadowski
________________________________________
Commodity Code(s):
RETURN ONE ORIGINAL, FOUR COPIES AND ONE PDF OF BID SUBMITTAL PAGES AND
AFFIDAVITS
FAILURE TO SIGN PAGES 38-39 OF SECTION 7 BID SUBMITTAL WILL RENDER YOUR
BID NON-RESPONSIVE
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 22
BID PROPOSAL FORM
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
The lump sum (LS) prices for items 1 through 10 shall be done in accordance with the contract documents and
specifications and all applicable federal, state, and local requirements. Costs for pre-construction video survey are to
be incorporated into item 1.
1 Mobilization and Demobilization (5%) 1 LS
2
Maintenance of Traffic Including
Construction Sequencing 1 LS
SUBTOTAL ITEMS 1-2 $_____________
The lump sum (LS) price for (phased) clearing & stripping shall include but not be limited to temporary storage, removal
and proper disposal of existing ground coverings, bus shelters, asphalt pavement, sidewalks, curb & gutter, concrete
pavement, limerock and subgrade (where applicable), and/or all other organic material from right of way to right of way
as necessary to perform the work stipulated in these contract documents. The lump sum price shall also include but not
be limited to removal, protection, storage of existing signs, decorative stone, landscaping, and sprinkler systems existing
within the work zone. All items shall be restored to as existing (suc h as existing pavers) or better condition and as per
plans.
3 Clearing and Stripping 1 LS
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 23
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
4
NBR- North Bay Road South of NE 174th
Street Clearing and Stripping 1 LS
5 Laboratory Testing 1 LS
6 Survey Stakeout & As-builts 1 LS
7
Stormwater Pollution Prevention Plan
(Required) & NPDES Permitting &
Monitoring where applicable 1 LS
SUBTOTAL ITEMS 3 - 7 $_____________
LANDSCAPE AND IRRIGATION ITEMS 8 – 9
The price for each item shall include but not be limited to all labor, equipment and materials necessary to install and
construct these items in accordance with these contract documents. All landscaping unit prices shall include soil
amendments needed i.e. mulch, soil, fertilizer and installation.
8
AFI – Annual Flower. 12” SPR Pots 12”
O.A, 12” O.C. Selection by LA at time of
Planting 1,950 EACH
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 24
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
9
BK14 – Bismarkia Nobilis Silver.
Specimen 14’ – 16’ CT Matched 64 EACH
10
CN3 – Codiaeum “Norma” Croton
Norma. 24” HT, 12” wide, 18” OC, 3 gal.
24” O.C 2,831 EACH
11
FM3 – Ficus Microcarpia Green Island
Ficus. 18” SPR. 3 gal. Full pot, 24” O.C 3,905 EACH
12
IV3-Ilex Vomitoria Schellings Dwarf. 12”
HT, 12-18” SPR., 24” O.C 315 EACH
13
PD37 – Phoenix Roebelinii Pygmy Date
Palm, Triple. 6’ OA. Min Double, 5’ & 3’
CT, field grown 6 EACH
14
PHD14 – Phoenix Dactylifera Medjool
Date Palm. 28’ O.A. Min matched
specimen palms 13 EACH
15
Hunter DUAL-1 decoders and DUAL-S:
Locate at each valve. Installed per spec. 13 EACH
16
Hunter IC-600-pl Dual 48M, DUAL-1:
Decoders and DUAL-S with 2-wire
decoder controller with 48 station
capacity, plastic pedestal, ACC-PED.
locate at each valve, installed per spec. 1 EACH
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 25
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
17
Hunter Solar-Sync SEN:
Solar, rain freeze sensor with outdoor
interface. Connects to Hunter PCC, Pro-
C, and I-Core Controllers, install as per
manufacturer’s instructions. Wired and
installed per spec. 1 EA
18
Irrigation Lateral Line:
PVC Class 160 SDR 26PVC Class 315
for 1/2" pipe, PVC Class 200 for 3/4"
pipe, PVC Class 160 SDR 26 for 1" and
above. Installed per spec. 6,500 LF
19
Irrigation Mainline:
2 1/2" PVC Class 200 SDR 2 PVC Class
200 irrigation pipe. Installed per spec. 1,800 LF
20
Irrigation Pipe Sleeve:
HDPE PE4710 DR 11 (202psi). Installed
per spec. 560 LF
21
Nibco T-113-K Class 125 bronze gate
Valve:
Includes shut off valve with cross handle,
same size as mainline pipe diameter at
valve location. Size Range - 1/4" - 3" and
installed per spec. 1 EACH
22
Rain Bird 1806-SAM-PRS 5 Series MPR
Stream Bubbler:
Place on riser with pressure regulation
nozzle for spacing as shown on plans,
and installed per spec. 551 EACH
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 26
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
23
Rain Bird PGA-PRS-D- Globe Electric
Remote Control Valve, Globe. With
Pressure Regulator Module: Electric w/
24V Solenoid - 2" Installed per spec. EACH 13
24
RAINBIRD 1806-SAM-PRS SERIES:
Flat Trajectory Nozzles 12" commercial
pop-up on riser nozzle as shown on
plans and installed per spec. EACH 314
25
Reconnect proposed irrigation system to
two (2) existing 2" City Water Meter and
meter enclosure per plan specifications. LS 1
SUBTOTAL LANDSCAPE AND IRRIGATION ITEMS 8 - 25 $_____________
ROADWORK ITEMS 26 – 51
The price for each road work item shall include but not be limited to all labor, equipment and materials necessary to
install and construct these items in accordance with these contract documents.
26 Striping (Thermoplastic) 1 LS
27 NBR - Striping (Thermoplastic) 1 LS
28
Striping (Green Colored Pavement - Per
MUTCD) 1 LS
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 27
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
29
1" Milling of Existing Road for NE 174th
Street West of North Bay Road 5,209 SY
30
NBR - 1" Milling of Existing North Bay
Road South of NE 174th Street 1,056 SY
31
1" SP-9.5 Asphalt Overlay in Milled Road
Section West of N. Bay Road 5,209 SY
32
NBR - 1" SP-9.5 Asphalt Overlay in
Milled North Bay Road Section South of
NE 174th Street 1,056 SY
33
3" Type SP-9.5 Asphalt (2 Equal Lifts) for
Reconstructed Road East of N. Bay
Road 9,243 SY
34
12" Limerock Base Course for Road
Reconstruction (98% Compacted) 10,186 SY
35
12" Subbase Course for Road
Reconstruction (95% Compacted) 13,257 SY
36 Tencate Mirafi RS380i (15' x 300' Roll) 23,357 SY
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 28
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
37 FDOT F-Curb 3,476 LF
38 NBR - FDOT F-Curb 250 LF
39 NBR - FDOT D-Curb 52 LF
40 Modified FDOT F-Curb 3,213 LF
41 2' Valley Gutter 396 LF
42
5' Wide x 6" Thick Concrete Sidewalk
(3000 psi) including H/C Sidewalk Ramp
as Per Plans 1,948 SY
43
NBR - 5' Wide x 6" Thick Concrete
Sidewalk (3000 psi) including H/C
Sidewalk Ramp as Per Plans within
North Bay Road South of NE 174th Street 139 SY
44 Detectable Warning Surfaces 32 EA
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 29
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
45
NBR - Detectable Warning Surfaces
within North Bay Road south of NE 174th
Street 1 EA
46
Furnish and Install Paveway STS®
System (Intersection & Crosswalk) Ruby
- Diagonal Herringbone w/Soldier
Course Border 1 LS
47
Install 3" Speed Humps 12' Long (widths
vary) with Paveway STS® System
(Intersection & Crosswalk) Ruby -
Diagonal Herringbone w/Soldier Course
Border 9 EA
48 Reinstall/Relocate Existing Signs 1 LS
49 NBR - Reinstall/Relocate Existing Signs 1 LS
50
Install New Speed Hump Signs (W17-1);
Poles to Match Existing Poles 1 EA
51 Reinstall Existing Bollards 1 LS
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 30
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
SUBTOTAL ROADWORK ITEMS 26 - 51 $_____________
STORMWATER STRUCTURES ITEMS 52 – 61
The price for each drainage structure construction item shall include but not be limited to all labor, equipment and
materials necessary to install and construct these items in accordance with these contract documents which include all
saw cutting, asphalt removal and disposal, excavation, de -watering where applicable, de-watering & NPDES permits,
including the required construction of best management practices to maintain turbidity within the required NPDES
standards during the duration of the project, bedding material, backfill base material, sodding, curbing, sidewalk,
backfill limerock base material, compaction, material to be restored to same elevation as exis ting asphalt pavement
(grade to slope) grading, testing, inspections and any other miscellaneous work.
52
Curb Inlet Type 5 w/Round Bottom &
USF 5160-5310 4 EA
53
Curb Inlet Type 6 w/Round Bottom &
USF 5160-5310 9 EA
54
J7 Manhole w/48" Square Bottom & USF
580 3 EA
55
Type 7 Manhole w/48" Round Bottom &
USF 580 8 EA
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 31
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
56
Type 7 Manhole w/60" Round Bottom &
USF 580 1 EA
57 Type 7 Manhole Top w/USF 580 2 EA
58 FDOT Type C Inlet w/USF 5112-6143 4 EA
59
6' x 6' Manhole Control Structure W/USF
580 (2) & Concrete Weir 1 EA
60 NBR - Modified Type E Inlet w/USF 6608 1 EA
61 6' Diameter Downstream Defender 1 EA
SUBTOTAL STORMWATER STRUCTURES ITEMS 52 - 61 $_____________
STORMWATER PIPES 62 – 67
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 32
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
The price for each drainage pipe construction item shall include but not be limited to all labor, equipment and materials
necessary to install and construct these items in accordance with these contract documents which include all saw
cutting, asphalt removal and disposal, excavation, de-watering where possible, de-watering & NPDES permits,
including the required construction of best management practices to maintain turbidity within the required NPDES
standards during the duration of the project, bedding material, backfill base material, sodding, curbing, sidewalk,
backfill limerock base material, compaction, material to be restored to same elevation as existing asphalt pavement
(grade to slope) grading, testing, inspections and any other miscellaneous work.
62 15" A2000 PVC 406 LF
63 18" A2000 PVC 380 LF
64 24" A2000 PVC 696 LF
65 30" A2000 PVC 383 LF
66 36" A2000 PVC 534 LF
67 36" Checkmate Valve w/316 SS Clamp 1 EA
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 33
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
SUBTOTAL STORMWATER PIPES ITEMS 62 - 67 $_____________
UTILITIES 68 – 73
The price for each construction item shall include but not be limited to all labor, equipment and materials necessary to
install and construct these items in accordance with these contract documents which include all saw cutting, asphalt
removal and disposal, excavation, de-watering where possible, de-watering & NPDES permits, including the required
construction of best management practices to maintain turbidity within the required NPDES standards during the
duration of the project, bedding material, backfill base material, sodding, curbing, sidewalk, backfill limerock base
material, compaction, material to be restored to same elevation as existing asphalt pavement (grade to slope) grading,
testing, inspections and any other miscellaneous work.
68
6" DIP WM Deflection (incl. Bends,
fittings, pipe) 1 EA
69
Modification of Existing Sanitary Manhole
Per MDC-WASD Standards 1 EA
70
Adjustment of Covers for Existing Utilities
(where necessary) 1 LS
71
Deflection of Existing BCTV &
Coordinate w/Utility 4 EA
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 34
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
72
Deflection of Existing Buried Telephone,
FOC & Coordination w/Utility 1 EA
73 Deflection of Existing Buried Electric 3 EA
SUBTOTAL ROADWORK ITEMS 68 - 73 $_____________
MISCELLANEOUS ITEMS 74 - 85
74
Installation of Bus Shelters (Contractor to
coordinate with Manufacturer for
necessary Engineered documents)
w/necessary concrete work to meet
dimension requirements and product
specifications with reinstallation of
existing benches.
Include Coordination with Miami-Dade
County Transit for all work involving
Shelters and routes. 3 EA
75
Removal/Disposal of Existing Drainage
Structure or Top 4 EA
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 35
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
76 Removal/Disposal of Existing Storm Pipe 529 LF
77
Installation of Traffic Signal Loop (to be
coordinated w/MDC-Traffic Engineering
w/MDC-Approved Contractor) 1 LS
78
Relocation of Existing Landscape Light
Pole (including electric) 2 EA
79
Installation of New Light Pole (including
electric) 2 EA
80
Core & Install Proposed Pipe to Existing
Seawall 1 LS
81
Connect Existing Drainage to Proposed
Drainage 2 EA
82
Remove Existing Parking Meters;
Electric, Irrigation, & Sod to be included
within North Bay Road South of NE 174th
Street 1 LS
83
Reinstall Existing Parking Meters;
Electric, Irrigation, & Sod to be included
within North Bay Road South of NE 174th
Street 1 LS
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 36
CITY OF SUNNY ISLES BEACH
NE 174TH STREET ROADWAY IMPROVEMENTS
CSIB RFP NO. 14-11-01
CAS PROJECT NO. 14-1758
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS TO PROVIDE
A COMPLETE PROJECT AS SHOWN ON THE PLANS AND SPECIFICATIONS FOR THE FOLLOWING LUMP SUM
AND/OR UNIT PRICES.
ITEM
NO DESCRIPTION QUANTITY UNIT
UNIT
COST TOTAL
84 Desilting of Existing Drainage 1 LS
85
NBR - Remove and Replace Existing
Conc. Post & Reinstall Guardrail 1 LS
86 Furnish & Install Manatee Grate 1 LS
SUBTOTAL MISCELLANEOUS ITEMS 74 - 86 $_____________
BID SUBTOTAL (ITEMS 1 - 86) $_____________
87
Project Contingency
To be used at the sole discretion and
direction of the Owner. 1 LS 10%
88 Permit Allowance 1 LS $15,000.00
BID TOTAL (1 – 88)
NOTE: The Quantities shown in this Bid Form are estimates only. They are generally representative of the work that will be
required by the Contractor. The Contractor shall be responsible for verifying all quantities prior to bid. The Contractor
shall ensure that ALL work for the proposed right-of-way improvements is completed for the TOTAL price submitted on
this Bid Form. The Bidder, by signing this Bid Form and Contract fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits etc.), other than the bid unit price of these items times the number of
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 37
items authorized, ordered, installed and accepted by the City; unless it can be proven and agreed to in writing by the City
that additional work is required (prior to commencement of additional work).
SECTION 7
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 38
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 39
BID SUBMITTAL FORM
Bid Title: NE 174th Street Roadway Improvements
The undersigned Proposer proposes and agrees, if this Bid is accepted, to enter into an agreement with
The City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Proposer accepts all of the terms and conditions of the Request for Proposal, including without
limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for
120 days after the day of Bid opening. The Proposer agrees to sign and submit the Agreement with the
Bonds and other documents required by the Bidding Requirements within ten days after the date of the
City’s Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Permits, Work, site, locality, and all local conditions and Law
and Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Proposer has studied carefully all reports and drawings of subsurface
conditions and drawings of physical conditions.
The Proposer has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Proposer.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Proposer has
not directly or indirectly induced or solicited any other Proposer to submit a false
or sham Bid; the Proposer has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Proposer has not sought by collusion to
obtain for itself any advantage over any other Proposer or over the City.
The City and the successful Proposer will establish completion times for the Work Item and the successful
Proposer agrees that the Work will be completed within the time frames agreed upon and stipulated Notice
to Proceed.
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 40
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the bidder agrees to all Terms and Conditions of This Request
For Proposal
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 41
ATTACHMENT A
(SEE CAS BID PLANS & TECHNICAL SPECIFICATIONS)
Notes:
1. Section 00500 (Agreement) referenced in CAS’ specifications will be superseded by
Owner issued Agreement.
2. Should a conflict exist between Owner’s RFP front end document and CAS’s Technical
Specifications Sections 00700 & 00800, the stricter interpretation will apply.
3. Engineering Plans were created using Autodesk Civil3D 2014.
4. Landscape Architectural plans were created using AutoCad Ver. 10.
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 42
ATTACHMENT B
(GEOTECHNICAL REPORT)
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 43
ATTACHMENT C
KNOWN PERMITS TO BE OBTAINED BY
CONTRACTOR (WHERE APPLICABLE)
ESTIMATED
PERMIT FEES
NOTES
FDEP - NOTICE OF INTENT TO USE GENERIC
PERMIT FOR STORMWATER DISCHARGE FROM
LARGE AND SMALL CONSTRUCTION ACTIVITIES
(RULE 62-621.300(4), F.A.C.) $250.00
SFWMD – CONSUMPTIVE USE PERMIT FOR
CONSTRUCTION DEWATERING ACTIVITIES $1,000.00
MIAMI-DADE COUNTY CONSTRUCTION
DEWATERING PERMIT $300.00
CITY OF SUNNY ISLES BEACH RIGHT-OF-WAY
PERMIT N/A
CITY OF SUNNY ISLES BEACH LANDSCAPE
PERMIT $135.00/hr
Hourly Review Fee with a 4hr
min per submittal
CITY OF SUNNY ISLES BEACH MASTER BUILDING
PERMIT
The total permit cost is
calculated as follows:
2.5% of cost of overall job
+ 3% of permit fees
+7% of permit fees
CITY OF SUNNY ISLES BEACH PLUMBING PERMIT
The total permit cost is
calculated as follows:
2.5% of cost of plumbing job
+ 3% 0f permit fees
+7% of permit fees
CITY OF SUNNY ISLES BEACH ELECTRICAL
PERMIT
The total permit cost is
calculated as follows:
2.5% of cost of electrical job
+ 3% 0f permit fees
+7% of permit fees
CITY OF SUNNY ISLES BEACH – MOT OFF DUTY
POLICE $ ___________
If Off-duty police support is
required, the rates are as
follows: Police Officer $48/hr;
Police Supervisor $52/hr (3 or
more officers require a
supervisor). Extra duty details
on a City observed Holidays
shall be billed at $72/hr.
There is a 3hr min on all
details.
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 44
ATTACHMENT D
LIST OF MIAMI-DADE COUNTY APPROVED CONTRACTORS LIST (as of 1.28.2014)
FOR
TRAFFIC SIGNAL MAINTENANCE
City of Sunny Isles Beach |Request for Proposal No. 14-11-01 45
AFFIDAVITS