HomeMy WebLinkAboutReso 2025-3807RESOLUTION NO. 2025- SEW
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, RESCINDING RESOLUTION NO. 2025-3778; RATIFYING THE EXPENDITURE
OF BUDGETED FUNDS WITH LOVE POWER EQUIPMENT, INC FOR THE PURCHASE OF
SEVEN (7) UN's FOR THE POLICE DEPARTMENT, THE OCEAN RESCUE DIVISION,
AND THE CODE COMPLIANCE DIVISION, IN AN AMOUNT NOT TO EXCEED EIGHTY-
FIVE THOUSAND FOUR HUNDRED SIXTY-ONE DOLLARS AND SIXTY CENTS
($85,461.60); ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach ("City") has the need to rotate their utility task
vehicles ("UTVs") to ensure the safety and reliability of its equipment for the City's Police
Department, the Ocean Rescue Division, and the Code Compliance Division (collectively the
"Departments"); and
WHEREAS, on October 22nd, 2024, via Resolution No. 2025-3778, the City Commission
authorized the purchase of five (5) UTVs for use by the Departments from McKibben
Motorsports ("McKibben"); and
WHEREAS, McKibben has informed the City that the UTVs are no longer available; and
WHEREAS, Love Power Equipment, Inc., (the "Vendor") provided the City with a quote
for seven (7) 2025 model UTVs; and
WHEREAS, the Vendor agreed to furnish the seven (7) UTVs utilizing the Florida Sheriffs
Association Contract #FSA-23-EQU21.0; and
WHEREAS, pursuant to Section 62-13 of the City's Code, purchase made through
intergovernmental cooperative purchasing arrangements or purchasing consortiums organized
as a corporation not-for-profit whose members are governmental entities are exempt from the
City's competitive bidding procedures; and
WHEREAS, in order to secure the purchase of the UTVs, the City Manager authorized the
issuance of a Purchase Order to the Vendor; and
WHEREAS, the City Commission now wishes to ratify the expenditure of budgeted funds
with the Vendor for the purchase of seven (7) UTVs and associated equipment, for a total
amount not to exceed Eighty -Five Thousand Four Hundred Sixty -One Dollars And Sixty Cents
($85,461.60), which includes a contingency, if necessary, in the amount of One Thousand
Dollars and No Cents ($1,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
@BCL@580C7DF4.doc Page 1 of 2 88
Section 1. Rescindment of Resolution. The City Commission hereby rescinds Resolution No.
2025-3778.
Section 2. Ratification of Expenditure of Budgeted Funds. The City Commission hereby
ratifies the expenditure of budgeted funds with Love Power Equipment, Inc., for the purchase of
seven (7) LITVs and associated equipment, in an amount not to exceed Eighty -Five Thousand
Four Hundred Sixty -One Dollars and Sixty Cents ($85,461.60), which includes a contingency, if
necessary, in the amount of One Thousand Dollars and No Cents ($1,000.00).
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 201h day of March, 2025
A
Mauriciio 136tanc0, CMC, City Clerk
Larisa Svechin, Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
94&aw
ain E. Boileau for Nabors, Giblin
& Nickerson, P.A., City Attorney
Moved by: (ii¢,QX Seconded by:
Vote:
/
✓
Mayor Svechin
Vice Mayor Lama
(Yes)
(No)
Commissioner Joseph
(Yes)
(No)
(Yes)
(No)
Commissioner Stuyvesant
(Yes)
(No)
Commissioner Viscarra
(Yes)
(No)
@BCL@580C7DF4.doc Page 2 of 2 89
Notes:
Trade Information
Cash Price $84,461.60
Trade Allowance 0.00
Payoff 0.00
Net Trade
LOVE MOTORSPORTS
Net Sale (Cash Price - Net Trade)
$84,461.60
2021 S SUNCOAST BLVD
0.00
Title/License/Registration Fees
HOMOSASSA FL 34448
Document or Administration Fees
0.00
10.00
(352) 621-3678 Invoice
0.00
SUNNY ISLES BEACH
Date
Deal No.
Salesperson Joshua Hall
Lienholder NONE
H 786-202-1348 W
C 786-202-1348 Email RSELLARS@SIBFL.NET
I hereby agree to purchase the
following unit(s) from you under the terms and conditions specified. Delivery is to be made
as soon as possible. It is agreed, however, that neither you nor the manufacturer will be liable for failure to make delivery.
Unit Information
New/U Year Make
Model Serial No. Stock No. Price (Incl factory of
New 2025 HONDA
SXS700M2S PIONEER 1
11,249.10
New 2025 HONDA
SXS700M2R PIONEER 2
11,249.10
New 2025 HONDA
SXS700M2R PIONEER 3
11,249.10
New 2025 HONDA
SXS700M2R PIONEER4
11,249.10
111,249.10
New 2025 HONDA
SXS700M2R PIONEER 5
11,249.10
New 2025 HONDA
SXS700M2R PIONEER 6
11,249.10
New 2025 HONDA
SXS700M2R PIONEER 7
Options:
Dealer Unit Price
$78,743.70
Factory Options.
0.00
Added Accessories
0.00
Freight
$2,500.00
Dealer Prep
$0.00
Dealer Installed Equipment
$3,179.40
Tire/Battery Fee
$38.50
Notes:
Trade Information
Cash Price $84,461.60
Trade Allowance 0.00
Payoff 0.00
Net Trade
$0.00
Net Sale (Cash Price - Net Trade)
$84,461.60
Sales Tax
0.00
Title/License/Registration Fees
0.00
Document or Administration Fees
0.00
10.00
Credit Life Insurance
0.00
Accident & Disability
Total Other Charges $0.00
Sub Total (Net Sale + Other Charges) $84,461.60
Cash Down Payment $0.00
Amount to Pay/Finance $84,461.60
NOTICE TO BUYER: (1) Do not sign this agreement before you read it or if it contains any blank spaces to be filled in. (2) You are entitled to a completely filled in copy of this
agreement. (3) If you default in the performance of your obligations under this agreement, the vehicle may be repossessed and you may be subject to suit and liability for
the unpaid indebtedness evidenced by this agreement.
TRADE-IN NOTICE: Customer represents that all trade in units described above are free of all liens and encumbrances except as noted.
Amount to Pay/Finance with Approved Credit. Interest rates and monthly payment determined by lender.
Customer(s) Signature Dealer Signature
Thank You for Your Business!
90
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Crrr 4F S.yN 'aU
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager.
FROM: Genesis Cuevas, Purchasing Manager.
DATE: March 20, 2025
RE: Approval to Ratify Purchase of UTVs from Love Power Equipment, Inc.
RECOMMENDATION:
Staff recommends Approval of this Resolution.
REASONS:
On January 16, 2025, via Resolution No. 2025-3778, the City Commission approved the expenditure of
budgeted funds with McKibben Motorsports for the purchase of five (5) UTVs for the City's Ocean
Rescue Division and one (1) for the Police Department, six (6) in total for an amount not to exceed
$74,826.00.
On February 18, 2025 (following Commission approval), McKibben Motorsports notified the city's Fleet
Division stating that they can no longer supply the Hondas. Upon receiving this notification, Fleet
contacted Love Power Equipment who submitted a quote.
In mid-February, Code Compliance advised that their UTV is in need of immediate repairs. Based on
conversations with Fleet, Fleet has recommended purchasing a new UTV, although not budgeted, and
auctioning the UTV that needs repair.
Item Number: 9.1)
86
In order to timely secure these UTVs'the City Manager authorized the issuance of a Purchase Order to
Love Power Equipment for a total of $84,461.60 (and a contingency for any unforeseen market
conditions of $1,000), for a total of $85,461.60 for 7 UTVs.
Lead time is one — two months. McKibben Motorsports (Primary) and Love Power Equipment
(Alternate) are both on Florida Sherrif's Contract, attached.
5—Ocean Rescue
1—Police
1— Code * added to budget amendment BA2425-03 to be approved at 3/20 commission meeting *
ADDITIONAL INFORMATION:
When contacting the alternate, Love Power Equipment, the Procurement Director negotiated a price
better than the bid list price when adding the additional UTV to keep the cost differential to a minimum.
Bid price was $13,600 per unit. Negotiated proposed price is $11,249.10 per unit.
FUNDING SOURCE:
Funds have been appropriated in accounts 001-3-5290-464200-00000 and 001-3-5210-464200-00000.
For Code, funds will be appropriated in account 001-4-5240-464200-00000 pending commission
approval.
ATTACHMENTS:
Resolution
Love Power Equipment Invoice
Item Number: 9.11)
87