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HomeMy WebLinkAboutReso 2025-3820RESOLUTION NO. 2025 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT WITH OTIS ELEVATOR COMPANY FOR SERVICE AND MAINTENANCE OF (6) HYDRAULIC ELEVATORS LOCATED AT THE GOVERNMENT CENTER, PELICAN PARK, AND HERITAGE PARKING GARAGE, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY THOUSAND DOLLARS AND NO CENTS ($130,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beah (the "City") is in need of a reliable company to service and maintain the six hydraulic elevators located at the Government Center, Pelican Community Park and at the Heritage Parking Garage (the "Services"); and WHEREAS, on December 10, 2025, the City issued Request for Proposals No. 24-12-01 (the "RFP"), titled Citywide Elevator Maintenance & Repairs; and WHEREAS, four vendors submitted a response: Excel Elevator, Maverick United Elevator, Elevated Facilities Services (Oracle) and South Florida Elevator Service Corp.; and WHEREAS, after thorough review of all four responses, Excel Elevator, Maverick United Elevator, and South Florida Elevator Service Corp. were deemed to be non-responsive; and WHEREAS, Elevated Facilities Services were deemed to be non -responsible based on prior service history with the City; and WHEREAS, after careful review and consideration of available resources, City staff found an OTIS Elevator (the "Vendor") agreement with Omnia Partners ("OMNIA"), a cooperative agency of certified public procurement professionals; and WHEREAS, the Vendor has submitted a proposal to provide the City with the desired Services, utilizing the same pricing under OMNIA Contract No. 2019001563; and WHEREAS, pursuant to Section 62-13(I) of the City's Purchasing Code, purchases made through intergovernmental cooperative purchasing arrangements or purchasing consortiums organized as a corporation not for profit whose members are governmental entities, provided that such cooperative purchasing arrangements or consortiums provide for a competitive process to.select a vendor, are exempt from the competitive bidding requirements set forth in Chapter 62; and WHEREAS, the City now wishes to approve a five (5) year Agreement with the Vendor to provide the desired Services, in an amount not to exceed One Hundred Thirty Thousand Dollars @BCL@8COE2B6F.Doc Page 1 of 3 279 and No Cents ($130,000.00), which include a contingency amount of Fifty -Two Thousand Sixty Dollars and No Cents ($52,060.00), attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval an Agreement. The City Commission hereby approves an Agreement with the Vendor for the desired Services, in an Amount Not to Exceed One Hundred Thirty Thousand Dollars and No Cents ($130,000.00), which include a contingency amount of Fifty - Two Thousand Sixty Dollars and No Cents ($52,060.00), attached hereto as Exhibit "A". Section 2. Authorization of the Mayor. The Mayor is hereby authorized to execute said Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate the terms of the Agreement. Section 4. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 17th ATTEST• Mauri'o' Betancu CMC, City Clerk Larisa Svechin, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Alain E. Boileau, for Nabors, Giblin & Nickerson, P.A., City Attorney Moved by Seconded by Vote: Mayor Svechin (Yes) (No) Vice Mayor Lama i'(Yes) (No) Commissioner Joseph �— (Yes) (No) @BCL@8COE2B6F.Doc a Page 2 of 3 280 Commissioner Stuyvesant Commissioner Viscarra (Yes) (No) (Yes) (No) @BCL@8COE2B6F.Doc Page 3 of 3 281 Signature Contract ACCOUNT NAME & ADDRESS CUSTOMER NAME & CONTACT INFO City of Sunny Isles 18115 North Bay Road Sunny Isles, FL 33154 Signature Service MAINTENANCE Overview of your preventative maintenance plan and which parts are included oris o RELIABILITY & Details concerning the level of coverage you have along with Otis' method RESPONSIVENESS for ensuring timely dispatching and parts availability to meet your needs OHO COMMUNICATION Summary of the many ways for you to communicate with us and receive f"1f"1 information from us n* SAFETY & Safety is our number one priority- this section includes an outline of safety W W ENVIRONMENT features and activities pertaining to your equipment SCHEDULE & Terms and conditions about our regular working hours, insurance coverage CLARIFICATIONS and legal requirements C PAYMENT & Price and term of agreement followed by the signatory area and billing 0 ACCEPTANCE information Otis Elevator Company M: For emergencies: OTISLINE'e Customer Care 800.233.6847 9786 Premier Pkwy Miramar, FL 33025 otis.com OTOS Confidential 282 Otis Service 4/4/2025 CUSTOMER NAME City of Sunny Isles 18115 North Bay Road Sunny Isles, FL 33154 PROJECT LOCATION CITY OF SUNNY ISLES GC 18070 COLLINS AVE SUNNY ISLES BEACH, FL 33160 HERITAGE PARK GARAGE 19200 COLLINS AVE SUNNY ISLES BEACH, FL 33160 PELICAN COMMUNITY PARK 18115 N BAY RD SUNNY ISLES BEACH, FL 33160 OTIS ELEVATOR COMPANY 9786 Premier Pkwy Miramar, FL 33025 PROPOSAL NUMBER QTE-002140678 Signature Service Otis Elevator Company or "we" agree to furnish Otis Service to Customer or "you" on the equipment ("Units") described below as set forth in this Contract. i No Of Units Type Of Units Manufacturer 6 Hydraulic OTIS, Schindler Customer Designation Machine Number ELV 3 *ADA*, ELV 1, 486- 496669, 249732, 3122, ELV 2, 466-3122, ELV 249733, 496667, 1, 931-4708, ONLY ELV, F01302,496668 ELV 2 *ADA* CONTRACT PRICE The contract gross price is one thousand two hundred ninety-nine dollars ($1,299.00) per month, payable monthly in advance. If you select a different payment frequency, please initial next to the discount to be applied to your contract price. Billing Frequency Discount Initial to Accept Quarterly _1% Semi-annually -3% Annually -4% Page 1 2 283 Signature Service TERM & RENEWAL The Commencement Date will be 4/21/2025. The initial term of this Contract will be for five (5) year(s) beginning on the Commencement Date. PAYMENT Payments will be due and payable on or before the first day of each month for the term of the Contract, in accordance with the payment instructions on your invoice. The work shall be performed for the agreed price plus any applicable sales, excise or similar taxes as required by law. In addition to the agreed price, you shall pay to us any future applicable tax imposed on us, our suppliers or you in connection with the performance of the work described. INVOICE DELIVERY The standard method of invoice delivery is via email. Please provide your email address(es) in the bill to section of this document. You agree to immediately update us with any changes to the invoice delivery email address(es). If you wish to receive your invoices via Mail, an additional fee of $5.00 per month will be added to your monthly contract price. Alternate Invoice Delivery Method Additional Cost Initial to Accept Mail $5.00 AUTOPAY Visit haps://otis.payinvoicedirect.com to register for autopay to automatically debit your bank account for your invoice payments. PRICE ADJUSTMENT The Contract Price will be adjusted on the Commencement Date anniversary or as of the effective date of any labor rate increase by the percentage increase in the straight time hourly labor cost under the International Union of Elevator Constructors. The term "straight time hourly labor cost" means the sum of the straight time hourly labor rate plus the hourly cost of fringe benefits paid to elevator examiners in the locality where the equipment is maintained. In addition, you agree that the Contract Price is subject to increase caused by any reason beyond Otis' reasonable control including but not limited to increases to commodity, fuel, tariff, shipping or transportation, waste disposal, environmental requirements, cost of other materials, changes to government regulations or other administrative costs. If the price adjustment date and billing frequency do not align, the price adjustment date will be changed to ensure continued alignment with the billing frequency. The annual percentage increase of the Contract will not exceed 5.0%. OTIS MAINTENANCE MANAGEMENT SYSTEMTM (OMMSTM) We will use the Otis Maintenance Management System (OMMSTM) preventative maintenance program to deliver service tailored to your specific building needs. Equipment type, component life, equipment usage, and building environment will be taken into account by the OMMSTM scheduling system, which will be used to plan maintenance activities in advance. MAINTENANCE Otis will maintain the Units using trained personnel directly employed and supervised by us, or through the use of remote monitoring or other technology in Otis' sole discretion. Without affecting our obligation to provide service under this Contract, you agree to permit us to train our personnel on the Units. The Page ( 3 284 \-6 Signature Service maintenance will not include repair, but will include inspection, lubrication and, in Otis' discretion, minor adjustment of the following parts: • Controller parts, selectors and dispatching equipment, relays, solid-state components, transducers, resistors, condensers, power amplifiers, transformers, contacts, leads, dashpots, timing devices, computer and microcomputer devices, steel selector tapes, mechanical and electrical driving equipment, signal lamps, and position indicating equipment. • Door operators, car door hangers, car door contacts, door protective devices, load weighing equipment, car frames, car safety mechanisms, platforms, car and counterweight guide shoes including rollers and gibs, and emergency car lighting. • Hoistway door interlocks and hangers, bottom door guides, and auxiliary door closing devices. • Machines, worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings, brake pulleys, brake coils, contacts, linings, and component parts. • Motors, brushes, operating -switch and relay components, plug-in relays, special lamps for car and hall fixtures, special lamps for emergency car lighting, and fuses (except main line disconnect). • Governor components, governor sheaves and shaft assemblies, bearings, contacts, governor jaws, deflector or secondary sheaves, car and counterweight buffers, car and counterweight guide rails, car and counterweight sheave assemblies, top and bottom limit switches, governor tension sheave assemblies, and compensating sheave assemblies. • Pumps, pump motors, operating valves, valve motors, leveling valves, plunger packings, exposed piping, above ground plungers and cylinders, and hydraulic fluid tanks. • Escalator handrails, handrail drive chains, handrail brush guards, handrail guide rollers, alignment devices, steps, step treads, step wheels, step chains, step axle bushings, comb plates, floor plates, tracks, external gearing, and drive chains. • Escalator upper drives, upper drive bearings, tension sprocket bearings, upper newel bearings and lower newel bearings, demarcation lights, and comb lights. In addition to other exclusions set forth in this Contract, this Contract does not include any service of parts that are not listed above. No service other than that specifically stated as covered in this Contract is included or intended. Furthermore, this Contract does not cover any service that requires disassembly, exceeds two (2) hours of service time, or requires a team of two (2) or more personnel. If any services that are not covered are later requested by you, you agree to pay extra at our regular billing rates or overtime rates, as may be applicable. PARTS COVERAGE Unless excluded elsewhere in the Contract if necessary, due to normal usage and wear, Otis will repair or replace the following parts at its sole discretion: motor brushes, operating -switch and relay components, plug-in relays, special lamps for car and hall fixtures, special lamps for emergency car lighting, and fuses (except main line disconnect). Any parts under this Contract requiring replacement will be replaced with parts selected by Otis. PARTS INVENTORY Otis will, during the term of this Contract, use commercially reasonable efforts to maintain a supply of frequently used replacement parts and lubricants selected by Otis to meet the specific routine requirements of the Units. Any such parts or items shall remain our property until installed in the Units. QUALITY CONTROL Otis will periodically conduct field audits of our personnel and the Units to maintain quality standards. Otis field engineers will provide technical assistance, technical information, and ASME A17.1 Code ("Code" or "Elevator Code") consultation to support our maintenance organization. CUSTOMER REPRESENTATIVE Page 1 4 285 Signature Service As a service to you, and at your request, an Otis representative will be available to discuss with you about modernization, traffic handling ability, recommendations and requirements of Code authorities, proper use and care of the Units, and the OMMSTM program. There is no additional charge for this consulting service, but by making this service available to you, Otis does not assume any duty to warn and you agree to not hold or seek to hold Otis responsible or liable whatsoever in connection with, arising out of, or related to any recommendation or alleged duty to or failure to warn. REPORTS - CUSTOMER PORTAL We will use the OMMSTM program to record completion of maintenance procedures. We will, at your request, provide you access to the Customer Portal, our proprietary customer interface that permits you to access electronic records of repair, completed maintenance procedures and service call history for the Unit(s) during the prior twelve (12) months. You will be responsible for obtaining Internet access to use the Customer Portal. SAFETY We will conduct safety tests only if required by the applicable Elevator Code in effect on the Commencement Date of the initial term. Tests that are subsequently required by the applicable Elevator Code or authority having jurisdiction are not covered under this Contract, but may be performed for an additional charge which shall be presented at the time of request to perform any such additional test. We will instruct our personnel to use appropriate personal protection equipment and follow safe work practices. SAFETY TESTS - HYDRAULIC ELEVATORS We will conduct an annual no load test and annual pressure relief valve test. FLORIDA INSPECTION SERVICE Under Chapter 399, Florida Statutes, elevator owners are responsible for scheduling annual inspections by a Certified Elevator Inspector and are liable for penalties for failure to conduct required inspections. We will perform inspection service as follows: Hire and schedule an independent Certified Elevator Inspector to inspect and witness the annual tests and five-year tests (if applicable) of all non-exempt vertical conveyances covered under this contract. Should State of Florida inspection requirements or the cost of the independent Certified Elevator Inspector services change, the price will be adjusted for that reason. Beginning on the Effective Date, we will invoice you $300.00 for annual tests, witnessing and inspection per elevator. To waive this option and schedule inspections on your own please initial RE -INSPECTION POLICY Customer will be responsible to pay any re -inspection fee(s) if violation (s) are found. The customer will be charged and additional $150.00 per elevator. FIREFIGHTERS' SERVICE TEST If the equipment has firefighters' service, you assume responsibility for performing and keeping a record of any Code required tests and for the maintenance, functioning and testing of the smoke and/or heat detectors. If during the initial firefighters' service test any elevator firefighters' service is found to be inoperable, the building and or you will be responsible for all of the cost associated with the repairs necessary to bring the unit in compliance with the applicable Codes. If any applicable Code or governing authority mandates that such required tests be performed by a licensed elevator mechanic, Otis will provide such testing and service for an additional charge on an open order basis. You will be responsible for the costs associated with such testing and service. 286 Signature Service 24 - HOUR DISPATCHING Otis will, at your request, provide you with access to the Customer Portal and our OTISLINETM 24-hour, year- round dispatching service. In the event a Unit malfunction occurs between regular examinations, you will be able to place a service call on the Customer Portal or through an OTISLINETM customer service representative, who will, at your request, dispatch an examiner to perform service. In the event Otis receives an emergency call from the phone in the elevator and a passenger indicates a need for assistance, Otis shall attempt to contact a building representative for an assessment of the situation and authorization to respond to the call. If Otis is unable to reach a building representative, Otis shall respond to the emergency call from the phone in the elevator. The visit will be treated as chargeable service request. Any service required outside of normal working hours will be billed to you in accordance with the work schedule detail below. NORMAL HOURS All maintenance procedures and repairs will be performed during our regular working hours of our regular working days for the examiners who perform the service. All lamp and signal replacements will be performed during regular examinations. For purposes of this Contract, a service request is a response by Otis to a request for service for assistance made (a) by the customer or customer representative; (b) by the building or building representative; (c) by emergency personnel ; (d) through the ADA phone line ; and/or (e) through REMTM monitoring system, for service or assistance, on an as needed basis, excluding regularly scheduled maintenance. Regular working hours: 8:00 AM - 4:30 PM. Regular working days: Monday - Friday excluding holidays. OVERTIME SERVICE REQUESTS Service requests outside of regular working hours will be billed at standard overtime rates. SPECIAL PROVISIONS Notwithstanding any other provision herein to the contrary, the following provisions shall be applicable and govern in the event of conflict OMNIA This agreement will become a part of the Omnia Partners cooperative purchasing agreement for Elevators, Escaltor, Lifts and Related Service. Reference number OMNIA Purchasing Agreement #2019.001563: CUSTOMER BILLING RATES: Labor Type Regular Time Premium Time Overtime Rate Rate Rate Mechanic 279 279 484.1 Team - Mech + Helper 474.3 474.3 822.97 The billing rates in the chart will be increased on January first each year not to exceed 5%. EXCLUSIONS This Contract does not cover car enclosures (including, but not limited to, wall panels, door panels, car gates, plenum chambers, hung ceilings, lighting, light diffusers, light tubes and bulbs, handrails, mirrors and floor coverings), rail alignment, hoistway enclosures, hoistway gates, hoistway inserts and brackets, mainline disconnect switches, doors, door frames, sills, swing door hinges and closing devices, below ground or unexposed hydraulic cylinders and plungers, buried or unexposed piping, escalator balustrades, escalator Page 1 6 287 o- Signature Service lighting or wedge guards. This Contract does not cover computer and microcomputer devices, such as terminal keyboards and display units that are not exclusively dedicated to the elevator system. This Contract does not cover telephones installed by others, intercoms, heat sensors, smoke sensors, communications equipment, or safety signaling equipment, or instructions or warnings in connection with use by passengers. Further, we will not be responsible for, required, or liable: (i) to perform any tests other than those required by applicable Elevator Code in effect on the Commencement Date of the initial term; (ii) to make any replacements with parts of a different design or type or where the original item has been replaced by an item of a different design; (iii) to make any changes in the existing design of the Units; (iv) to alter, update, upgrade or modernize Units, whether recommended or directed by governmental authorities or by any third party; (v) to make repairs or replacements necessitated by failures detected during or due to testing of the Units or buried or unexposed hydraulic cylinders or piping; (vi) to replace or repair any component or system utilizing obsolete or discontinued parts, including but not limited to parts for which the original design is no longer manufactured or available for sale by the original equipment manufacturers or that is replaceable only by fabrication or purchase from a different after -market distributor or manufacture; (vii) to continue supporting, patching, or upgrading software and any associated hardware where the original supplier of such software and any associated hardware no longer sells the software as new and/or, terminates support, patches or upgrades of and/or access to such software, there is an inability to expand or renew licensing agreements, more technologically advanced hardware is available, and/or other changes/upgrades to the overall system render obsolete the functionality of the original software or do not allow the software to execute correctly on the hardware; (viii) to replace or repair any non-internet of things equipment more than twenty (20) years and one calendar day from the original installation date; (ix) to repair or replace any internet of things hardware product or component capable of being connected to the internet or having an IP address more than ten (10) years and one calendar day from the original installation date, and specific to any touch screen, touch pad, tactile pad including without limitation LCD, LED, CRT, TFT, DLP, Plasma, or OLED up to and no more than one (1) year and one calendar day from the original installation date; (x) to provide reconditioned or used parts; (A) to make any replacements, renewals, repairs or provide any service necessitated by reason of any cause beyond our control including, but not limited to, fire, explosion, theft, floods, water, weather, epidemic, pandemic, quarantine, earthquake or other act of nature or God, vandalism, misuse, abuse, mischief, or repairs by others. Otis will not be required to make renewals or repairs necessitated by fluctuations in the building AC power systems, adverse hoistway or machine room conditions (including temperature variations below 60 degrees and above 90 degrees Fahrenheit), or excessive humidity. UPGRADES The options and features associated with the service for your unit are priced based upon options and features selected by you and available on your contract start date. Additional features and options released after your contract start date may not be available to you or may be made available to you only at additional cost. These features are designed to operate in the current technological environment. OTIS SERVICE EQUIPMENT, SOFTWARE, AND ANALYTICS Any counters, meters, tools, machinery, remote monitoring devices, or communication devices which we may use or install under this Contract remain our property, solely for the use of Otis employees. Such service equipment is not considered a part of the Units. You grant us the right to store or install such service equipment in your building and to electrically connect it to the Units. You will restrict access to the service equipment to authorized Otis personnel. You agree to keep the software resident in the service equipment in confidence as a trade secret for Otis. You will not permit others to use, access, examine, copy, disclose or disassemble the service equipment or the software resident in the service equipment for any purpose whatsoever. If the Contract or service is terminated for any reason, we will be given access to your premises to remove the service equipment, including the resident software, at our expense. Software owned by Otis may be embedded in parts or otherwise provided by Otis as part of this Contract. Otis grants to you the non-exclusive right to use this software only for operation of the units for which the part Page 1 7 288 Signature Service was provided. You may not otherwise copy, display, adapt, modify, distribute, reverse assemble, reverse compile, disassemble, decompile, or otherwise translate the software. You will not transfer possession of the software except as part of a transfer of ownership of the Units and the assumption of the rights and obligations under this Contract by the transferee. Otis may at its sole and absolute discretion employ remote diagnostics and predictive analytics to provide customized service and improve efficiency and increase your satisfaction ("Otis Service Software" or "Service Software"). The Otis Service Software is an Otis trade secret deployed pursuant to your service contract to enhance our efficiency and your experience with Otis service. The data generated by these Otis service diagnostic and predictive analytical tools shall be and remain the property of Otis. You agree to keep the Service Software in confidence and proprietary to Otis. You will not permit others to use, access, examine, copy, disclose, reverse engineer, decompile or disassemble the Service Software for any reason. Upon termination of this Contract, regardless of the reason, Otis may disable either remotely and/or via onsite visit (which you hereby permit) such Service Software. You retain your rights to any software not provided by Otis contained in the Units and agree to allow Otis to make one backup or archival copy of such software. QUALITY AUDITS Otis may periodically conduct audits not only to assess the functionality of your equipment, but also to assess more broadly Otis product and service offerings, to understand usage, performance, or to simply evaluate the products and determine next generation. Otis shall own this information. This audit activity may be done on-site by Otis personnel or remotely through Otis Service equipment installed on your unit depending upon the audit purpose. MAINLINE DISCONNECTS You agree to engage a qualified electrician on an annual basis to service the elevator mainline disconnects located in the elevator equipment room. ACCESS You agree to provide us with a safe workplace as well as unrestricted ready and safe access to all areas of the building in which any part of the Units are located and to keep all machine rooms and pit areas free from water, stored materials, debris, and other potentially hazardous conditions. ENVIRONMENTAL PROTECTION Otis has practices in place to reduce generation of waste materials, to minimize risks to the environment, customers, the general public and Otis employees, and to comply with federal and state environmental laws and regulations. Material Safety Data Sheet (MSDS) Manuals are available for review at your request. You assume responsibility for and agree to remove and remediate any waste or hazardous materials including but not limited to hydraulic oil spills, asbestos, or other hazardous materials in accordance with applicable laws and regulations. MALFUNCTIONING UNITS OR DANGEROUS CONDITIONS If any Unit is malfunctioning or is in a dangerous condition, you agree to immediately notify us using the 24- hour OTISLINEW service. Until the problem is corrected and the malfunction or dangerous condition is eliminated, you agree to remove the Unit from service and take all necessary precautions to prevent access or use. INSTRUCTIONS / WARNINGS You agree to properly post, maintain, and preserve any and all instructions or warnings to passengers in connection with the use of any Units. Page 1 8 289 o' S1g111(1l>llY"e Service LOCK OUT / TAG OUT ("LOTO") In furtherance of OSHA's directive contained in 29 C.F.R. § 1910.147(f)(2)(i), which requires that a service provider (an "outside employer") and its customer (an "on-site employer") must inform each other of their respective lock out/tag out ("LOTO") procedures whenever outside servicing personnel are to be engaged in control of hazardous energy activities on the customer's site, Otis incorporates by reference its mechanical LOTO procedures and its electrical LOTO procedures. These procedures can be obtained at www.otis.com by clicking on "Tools & Resources" on the home page, selecting "Lockout Tagout Policy" under the "Safety Information" column and downloading the "Lockout Tagout Policy Otis 6.0" and "Mechanical Energy Policy Otis 7.0," or the then most current version, both of which are in .pdf format. You agree that you will disseminate these procedures throughout your organization to the appropriate personnel who may interact with Otis personnel while Otis personnel are working on site at your facility and will ensure that such personnel comply with these LOTO procedures while Otis personnel are working on site. WIRING DIAGRAMS You agree to provide us with current wiring diagrams reflecting all previously made changes for Units covered by this Contract to facilitate proper maintenance of the equipment as set forth in this Contract. Otis shall maintain the wiring diagrams so that they properly reflect any changes made by Otis to the equipment. These diagrams will remain your property. SERVICE TOOLS You are responsible to secure our right to use any special service tools required to maintain your non- Otis equipment. These tools must be provided prior to us beginning maintenance on such equipment. RESPONSIBILITY FOR THE UNITS It is agreed that Otis does not assume possession or control of the Units, that such Units remain yours solely as owner and operator, lessee, or agent of the owner or lessee, and that you are solely responsible for all requirements imposed by any federal, state, or local law, Code, ordinance or regulation. APPLICABLE CODE AND VIOLATIONS Notwithstanding any other provision to the contrary (including without limitation provisions regarding order of precedence) whether in this document or any other contract document, Otis' work shall be performed in accordance with the applicable law, code, or regulation in effect on the date that Otis submitted to you it's initial proposal and not any subsequently changed, amended, altered, or implemented law, code, or regulation. You assume responsibility for the cost of correcting all Elevator Code violations existing as of the Commencement Date, as well as throughout the duration of the Contract. If such Elevator Code violations or other outstanding safety violations are not corrected in accordance with this Contract, Otis may, in addition to any other remedies resulting from material breach of your obligations hereunder, with respect to the equipment not meeting Elevator Code requirements, cancel and remove such equipment from this Contract without penalty to Otis by providing thirty (30) days written notice. THIRD PARTY INTERFACE Should you require us to interface with a third party, Otis will add an appropriate fee to cover the additional cost associated with this service. ELECTRICAL AND LIGHTING REQUIREMENTS You agree to provide a grounded, 3 -prong electrical system and proper lighting in the machine rooms and pits. ACCIDENT Page 1 9 290 Signature Service You will provide Otis with written notice within twenty-four (24) hours after occurrence of any accident or incident in or about the elevator (s) and/or escalators) that leads to any injury or is alleged to cause any injury. You will provide such written notice to us, and if required by law, to any local authorities. You further agree to preserve any parts that are replaced after such an incident. ENTRAPMENT In the event of an entrapment, you will call Otis and wait for a trained and licensed elevator mechanic to arrive, except for a medical emergency situation where it may be appropriate to summon a professional first responder such as police or firemen. You agree that your agents, contractors, employees or representatives shall not attempt to extricate any passengers from an elevator that becomes stalled within the hoistway. Any entrapment responded to by Otis shall be treated as a chargeable service request unless otherwise deemed covered under this Contract by Otis. ALTERATIONS You will not allow others to make alterations, additions, adjustments, or repairs to the units. TELEPHONE Otis shall not be liable for any claim, injury, delay, death or loss or property, or damage resulting from telephone equipment failure, false alarms, interruption of telephone service, or "no voice calls", i.e. calls from inside the equipment to OTISLINETM where there is no verbal response to the OTISLINETM operator. It is your responsibility to maintain the telephone equipment and have a representative available to receive and respond to OTISLINETM calls. PRIVACY The products and/or services being provided may result in the collection of Personal Information. The Parties Will comply with applicable Data Privacy Laws as they pertain to personal information processed in connection with activity under this Contract. "Personal Information" shall mean information and data exchanged under this Contract related to an identifiable natural person. "Processing" of Personal Information shall mean the operation or set of operations whether automated or not, performed on Personal Information such as collecting, recording, organizing, structuring, storing, adapting, altering, retrieving, consulting, using, disclosing, sharing or erasing. "Controller" shall mean the party that determines the purposes and means of processing Personal Information. With respect to any Personal Information provided by you to Otis, you shall be the Controller and you warrant that you have the legal right to share such Personal Information with Otis and you shall be responsible for all obligations relating to that data, including without limitation providing notice or obtaining consent as may be required by law. Once you have lawfully provided Personal Information to Otis, you and Otis shall become co -Controllers. Otis may share such Personal Information internally, across borders and with service providers in accordance with applicable Data Privacy Laws. Otis may transfer information subject to corporate rules of its parent company. Otis may store Personal Information provided by you on servers located and accessible globally by Otis or its parent and their services providers. The parties agree to cooperate and to take reasonable commercial and legal steps to protect Personal Information against undue disclosure. In this regard each party shall notify the other in the event of a data breach, which shall include the actual or unauthorized access to or possession of, or the loss or destruction of, Personal Information, whether intentional or accidental. The party whose system was compromised in the data breach incident shall be responsible for any notifications and associated costs. Should either party receive in any form, (i) a complaint or allegation indicating a violation of applicable data privacy law, (ii) a request seeking access to correct or delete Personal Information or (iii) an inquiry or complaint related to the processing of personal information, said party shall take reasonable commercial steps to immediately notify the other party. PURCHASE ORDERS Any purchase order issued by you in connection with services to be provided by Otis shall be deemed to be issued for your administrative or billing identification purposes only, and shall not be binding upon Otis 291 Signature Service under any circumstance. The parties agree that the terms and conditions contained herein will exclusively govern the services to be provided. MATERIAL BREACH BY CUSTOMER Failure to pay any sum due by you within sixty (60) days will be considered a material breach under this Contract. You agree to pay a late charge from the date such sums become due of one and one-half percent (1.5%) per month (18% per annum), or the highest legally permitted rate, whichever is less, on any balance past due for more than thirty (30) days, together with all costs (including, but not limited to, legal fees) incurred by us to collect any overdue amounts. In addition, the following events shall constitute a material breach of your obligations under this Contract: (1) failure to notify Otis of a dangerous condition or malfunction, or for a Unit that has a dangerous condition or is malfunctioning, to take the unit out of service; (2) failure to provide unrestricted and safe access to all areas of the building in which any part of the Units are located; (3) failure to provide a safe workplace or failure to adhere to our safety requirements; (4) failure to remove hazardous waste; (5) failure to adhere to lock-out/tag-out procedures; (6) failure to upgrade, improve or modernize the Units if Otis reasonably determines that such Units are unsafe to employees, inspectors or the riding public without such upgrades, improvements or modernization; and/or (7) failure to correct Elevator Code violations. In the event of a material breach by you, Otis shall be entitled to immediately suspend the affected Units or terminate service without prejudice to Otis, at its sole discretion. TERMINATION FOR CUSTOMER'S BREACH If this Contract is terminated for your material breach or for any reason other than our own default, you agree to immediately pay as liquidated damages, fifty percent (50%) of the remaining amount due under the current term of this Contract. The parties agree that quantifying Otis' losses arising from your material breach or premature termination would be difficult and uncertain, and further agree that the agreed upon formula is not a penalty, but rather a reasonable measure of Otis' damages which are based on Otis' experience in the elevator service industry and the losses that may result from such premature termination or material breach of this Contract. TERMINATION Either party may terminate this Contract at any time by providing 90 days written notice. TERMINATION FOR BREACH BY US You may by written notice to Otis, terminate the Contract if Otis materially fails to perform any of our substantive obligations under the Contract, and does not cure such failure within ninety (90) days after receipt of such written notice from you specifying in detail such failure. In the event of a material uncured breach of our obligations hereunder, your remedy will be limited to the amount of payments actually made in accordance with this Contract during the twelve (12) months prior to such breach. NOTICE OF TRANSFER OF INTEREST IN PROPERTY You agree to notify us if the property is sold, there is a transfer of ownership or if there is a change in management of the property. You also agree to advise the new owner, manager or transferee of the existence of this maintenance contract including its terms and obligations. You agree to undertake best efforts to assign the contract to the new owner or successor of the building. FORCE MAJEURE Otis shall not be liable for any loss, damage or delay due to any cause beyond our reasonable control including, but not limited to, acts of government, strikes, lockouts, other labor disputes, fire, explosion, theft, floods, water damage, weather damage, extreme weather, traffic conditions, epidemic, pandemic, quarantine (including Covid-19), sabotage, national emergency, act of terrorism, earthquake, riot, civil commotion, war or insurrection, vandalism, misuse, abuse, mischief, or acts of God or nature. Page I 11 292 m Signature Service LIMITATION ON DAMAGES Other than as specifically set forth above, under no circumstances (including third party claims) will either party be liable for any indirect, special, liquidated, or consequential damages of any kind, including, but not limited to, fines or penalties, loss of profits, loss of rents, loss of good will, loss of business opportunity, additional financial costs, or loss of use of any equipment or property, whether in contract, tort, warranty or otherwise. INDEMNITY Otis shall indemnify you for damages related to accidents and injuries to persons or property only when adjudged to have been caused by Otis' sole negligence or willful misconduct. In all other instances, you shall defend, indemnify, and hold Otis harmless against all, damages, losses, costs, and expenses (including reasonable legal fees) in connection with any claims, demands, suits or proceedings made or brought against Otis arising out of or connected with the use, repair, maintenance, operation or condition of the Units or your obligations under, or material breach of, this Contract. INSURANCE Otis agrees to maintain the following insurance throughout the term of the Contract: General Liability coverage in the amount of $1,000,000 per occurrence and $2,000,000 in the aggregate; Automobile Liability in the amount of $1,000,000 Combined Single Limit for Bodily Injury and Property Damage; Worker's Compensation in accordance with applicable statutory requirements, and Employer's Liability for: (i) bodily injury by each accident, up to the $1,000,000 applicable annual limit per insured, (ii) bodily injury by disease, each employee up to the $1,000,000 applicable annual limit per insured. We shall maintain worker's compensation and employers' liability insurance covering our liability for injury or death sustained by our employees, and comprehensive general liability insurance. You shall insure that all risk insurance upon the full value of the Work and material delivered to the job site is maintained at no cost to us. Otis does not participate in SDI programs. Customer must provide Otis at least 30 days advance notice of certificate holder changes required. Your failure to provide this required notice does not release your obligations to make timely payment under this agreement in accordance with the payment terms. CERTIFICATES If either party so requires, in writing, the other party shall furnish a copy of the certificates of insurance evidencing the above insurance coverages. THIRD PARTIES We are not obligated to comply or contract with any 3rd party vendors or execute vendor forms not in alignment with our contract terms. While we are not obligated, to the extent that we agree to work with the third party vendor, it will be for administrative purposes only and any costs associated will be passed through to customer. In the event of a conflict between the terms and conditions of this agreement and vendor agreement, this document will prevail. CONFIDENTIALITY Customer shall not disclose to any third party the terms of this Contract except as required by law or as necessary for the purposes of obtaining professional legal or accounting advice. This confidentiality provision is an integral part of this Contract and is a material condition upon which this Contract is based and shall survive the termination of this Contract. ENTIRE CONTRACT This Contract constitutes the entire and exclusive agreement between us for the services to be provided and your authorization to perform as outlined herein. Except as otherwise expressly stated herein, all prior or Page 1 12 293 Signature Service contemporaneous oral or written representations or agreements regarding the subject matter herein not incorporated herein will be superseded. This Contract will be deemed voidable, even after execution, if it is determined at Otis' discretion that performance of the services and/or engagement in the contractual relationship/transaction will violate, or is otherwise restricted by, any and all laws, regulations and/or orders, including sanctions laws, that are applicable to Otis or otherwise apply to Otis' operations. OUT OF SCOPE SERVICES To the extent that work order or purchase order numbers are required for work not included in the scope of this agreement, you agree to provide the required information at the time of service request. Failure to provide all required valid information at the time of the service request does not release your obligations to make payment for completed out of scope services in accordance with the payment terms of this agreement. AMENDMENT This Contract may not be changed, modified, revised or amended unless in writing signed by you and an authorized representative of Otis. Further, any manual changes to this form will not be effective as to Otis unless initialed by an authorized representative of Otis. Page 1 13 294 SUBMITTED BY: Andrew Ridley TITLE: Manager, Business Development E-MAIL: Andrew.Ridley@otis.com Accepted in Duplicate Date: 4' 2 W 'Z 7 Date: Signed: Q;2� Signed: Print Name: JAIOA)21 f Title: G) Y'1J fh 61e Email: 9thprn, ✓' r4•l' . Company Name: City of Sunny Isles ❑ Principal, Owner or Authorized Representative of Principal or Owner ❑ Agent Print Name: Title: Email: Signature Service Page 1 14 295 Docusign Envelope ID: 7BF5F2D0-9DA1-4342-90A0-66D53A494A35 SUBMITTED BY: Andrew Ridley TITLE: Manager, Business Development E-MAIL: Andrew.Ridley@otis.com Accepted in Duplicate Signed: Print Name: Title: Email: Company Name: City of Sunny Isles ❑ Principal, Owner or Authorized Representative of Principal or Owner ❑ Agent 25 -Apr -2025 Date: Signed: �Doo4ftnea by: El/ CB387E8864704A7... Print Name: Title: Email: Chantel Forrest sales Manager Signature Service Page 1 14 .: Signature Service BILL TO INFORMATION ACCOUNTS PAYABLE CONTACT Company Name: City of Sunny Isles Name: Susan Simpson Address: 18070 COLLINS AVE Phone Number: 305 792-1706 Address 2: SUNNY ISLES BEACH Email: SSimpson@sibfl.net City: SUNNY ISLES BEACH Email Address for Invoice Delivery: State: FL Email Address for Statement Delivery (if different from above): Zip Code: 331602723 TAX STATUS Are you fax exempt? (Check one) Yes No If yes, please provide fax exempt certificate PURCHASE ORDER & WORK ORDER REQUIREMENTS Contractual Services Yes No Do you require a Purchase Order to be listed on your invoices for this service agreement (Check one)? If yes to above, please provide contact for PO renewal: Name: Phone: Email Address: Purchase Order Expiration Date: Purchase Order Number: Purchase Order Renewal Frequency (Check one) Monthly Quarterly Annual Page 1 15 296 NON -CONTRACTUAL SERVICES Do you require a Purchase Order to be listed on your invoices for work NOT included in this service agreement (Check one)? (If a purchase order is required for service calls to be billed, service calls will not be dispatched without a PO except in the event of an entrapment) o= Signature Service Yes No PO# Value If providing a blanket PO, please provide PO# and value: WORK ORDER MANAGEMENT Yes No Do you require enrollment in a workorder management system? Please provide system name: CERTIFICATE OF INSURANCE Yes No Do you require a certificate of insurance? If yes to above, please provide the below for your certificate of insurance: Certificate Holder Name: Certificate Holder Address: Email address for delivery of certificate: (If not provided, the certificate will be sent out via standard mail to the certificate holder address) Do you require upload of your certificate to a third party site? If yes, please provide site name: Yes No Page 1 16 297 ADDENDUM "A" TO SIGNATURE CONTRACT WITH OTIS ELEVATOR COMPANY PROPOSAL NO. OTE -002140678 CONTRACT NO. 2025-2451 THIS ADDENDUM "A" between the CITY OF SUNNY ISLES BEACH (hereinafter "CITY") and OTIS ELEVATOR COMPANY, a foreign corporation authorized to do business in the State of Florida, and whose Federal Employer Identification (FEI) Number is 13-5583389 (hereinafter "OTIS"), executed this day of�=� ' `, 2025, is made a part of the Signature Contract between the City and Otis, dated April , 2025 (hereinafter "Contract"). CITY and OTIS hereby agree as follows: 1. CONTRACT PRICE. The following language is added to the section of the Contract entitled "Contract Price:" During the term of this Contract, OTIS agrees to provide the services provided for in the Contract for Seventy -Seven Thousand Nine Hundred Forty Dollars and No Cents ($77,940.00), plus Fifty -Two Thousand Sixty Dollars and No Cents ($52,060.00) for contingency, if necessary, resulting in a total not -to -exceed amount of One Hundred Thirty Thousand Dollars and No Cents ($130,000.00). Availability of Funds. CITY's performance and obligation to pay under this Contract is contingent upon an annual appropriation for its purpose by the City Commission. In the event the City Commission fails to appropriate funds for the particular purpose of this Contract during any year of the term hereof, then this Contract shall be terminated upon ninety (90) days written notice and OTIS shall be compensated for the services satisfactorily performed prior to the effective date of termination. 2. INDEMNITY. The section of the Contract entitled "Indemnity" is amended as follows: OTIS shall defend, indemnify, and hold CITY harmless 3e -u for damages, losses, costs, and expenses (including reasonable legalfees) in connection with related to accidents and injuries to persons or property to the extent caused by OTIS' sele negligence, omissions, or willful misconduct, or OTIS' obligations under, or material breach of, this Contract, but not to the extent caused by others. In all othe instanees, y CITY shall defend, indemnify, and hold OTIS harmless agate for damages, losses, costs, and expenses (including reasonable legal fees) in connection with any accidents and injuries to persons or property caused by CITY's negligence, omissions, or willful misconduct elaims, demands, suits ef pfeeeedings made of keught against omits -or yew CITY's obligations under, or material breach of, this Contract. Nothing herein is intended to waive, and CITY expressly retains, all rights, benefits, and immunities of sovereign immunity pursuant to Section 768.28, Fla.Stat., as amended. ADDENDUM TO OTIS SIGNATURE CONTRACT Page 1 of 8 298 3. INSURANCE. The following language is added to the section of the Contract entitled "Insurance:" Insurance required of OTIS shall be primary to, and not contributory with, any insurance or self-insurance maintained by CITY. Such insurance shall not diminish OTIS' indemnification and obligations hereunder. Before any work under this Contract is performed, and at any time upon request, OTIS shall furnish to CITY certificates of insurance evidencing the minimum required coverage, with the CITY named as additional insured. All policies shall contain a waiver of subrogation endorsement. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) days prior written notice to CITY. OTIS shall also require and ensure that each of its sub -contractors providing services hereunder, if any, procures and maintains, until the completion of the services, insurance of the types and to the limits specified herein. 4. ENTIRE CONTRACT. The section of the Contract entitled "Entire Contract" is amended as follows: This Contract, and Addendum "A," constitutes the entire and exclusive agreement between us for the services to be provided and your authorization to perform as outlined herein. Except as otherwise expressly stated herein, all prior or contemporaneous oral or written representations or agreements regarding the subject matter herein not incorporated herein will be superseded. This Contract will be deemed voidable, even after execution, if it is determined at Otis' discretion that performance of the services and/or engagement in the contractual relationship/transaction will violate, or is otherwise restricted by, any and all laws, regulations and/or orders, including sanctions laws, that are applicable to Otis or otherwise apply to Otis' operations. 5. The following sections are added to the Contract: PUBLIC RECORDS. OTIS shall be required to comply with the following requirements under Florida's Public Records Law: A. OTIS shall keep and maintain public records required by the CITY to perform the service. B. Upon written request from the CITY, OTIS shall provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. C. OTIS shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if OTIS does not transfer the records to CITY. D. Upon written request, OTIS shall, upon completion of the contract, transfer, at no cost, to the CITY all public records in possession of OTIS or keep and maintain public records required by CITY to perform the service. If OTIS transfers all public records to CITY upon completion of the contract, OTIS shall destroy any duplicate public records that are exempt ADDENDUM TO OTIS SIGNATURE CONTRACT Page 2 of 8 299 or confidential and exempt from public records disclosure requirements. If OTIS keeps and maintains public records upon completion of the contract, OTIS shall meet all applicable requirements for retaining public records. All records stored electronically must be provided by OTIS to CITY, upon written request from CITY in a format that is compatible with the information technology systems of CITY. Notwithstanding the above, neither party shall be required to erase, delete, alter or destroy back-up media made in the ordinary course of business. IF OTIS HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO OTIS'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT (305) 792-1703, CityClerkgCITYfl.net, 18070 Collins Avenue, 411 Floor, Sunny Isles Beach, Florida 33160. SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 287.135, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. OTIS herein certifies, under penalty of perjury, that OTIS is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be terminated at the CITY's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Florida Statute, Section 215.473, or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be terminated at CITY's option if OTIS is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. OTIS must submit the certification that is attached to this agreement as Attachment "A." Submitting a false certification shall be deemed a material breach of contract. CITY shall provide notice, in writing, to OTIS of CITY's determination concerning the false certification. OTIS shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If OTIS does not demonstrate that CITY's reasonable determination of false certification was made in error, then CITY shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section 287.135. E -VERIFY. Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E -Verify System, and further provides that a public employer may not enter into a contract unless each parry to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if OTIS enters into a contract with a subcontractor, the subcontractor must provide OTIS with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, OTIS is required to verify employee eligibility using the E -Verify system for all existing and new employees hired by OTIS during the contract term. Further, OTIS must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of OTIS to ensure compliance with E -Verify ADDENDUM TO OTIS SIGNATURE CONTRACT Page 3 of 8 300 Docusign Envelope ID: 7BF5F2D0-9DA1-4342-90A0-66D53A494A35 requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website (https://www.e-vetify.gov/employers/enrolling-in-e-verify) and follow the instructions. OTIS must retain the I-9 Forms for inspection, and provide the attached E -Verify Affidavit, attached hereto as Attachment "B." HUMAN TRAFFICKING. Pursuant to Section 787.06, Florida Statutes, entitled "Human Trafficking," a governmental entity cannot execute, renew, or extend a contract with a nongovernmental entity that uses coercion for labor or services, as defined in Section 786.06(2), Florida Statutes. OTIS must submit the affidavit that is attached to this agreement as Attachment "C," signed by an officer or an authorized representative of OTIS, under penalty of perjury, attesting that OTIS does not use coercion for labor or services as defined in Section 786.06(2), Florida Statutes. Submitting a false certification shall be deemed a material breach of contract. IN WITNESS WHEREOF, the OTIS and CITY hereto have executed this Addendum "A" on the day and year first written above. OTIS ELEVATOR COMPANY BY: 1DocuSigned by: 1-187ES 6647007,, Signature Chantel Forrest sales Manager STATE OF Print Name & Title COUNTY OF MlW-DAbt ; The foregoing instrument was acknowledged before me by means of EB physical presence or ❑ online notarization, thisday of April, 2025, by 6i(a \�Q, GYY-Qs� , as�y of Otis Elevator Company. (SEAL) of F rida v"r& •. OIGA 5. IEREZ i°; ��: Notary Public State of Florida (Signature of Notary c) '•�.Q Commission N HH 623296 oFry`' My Comm. Expires Mar 11, 2029 Assn Bonded through National Notary Assn. (Print, Ty e, or Stamp Commissioned Name of Notary Public) Personally Known or Produced Identification — Type of Identification Produced: ADDENDUM TO OTIS SIGNATURE CONTRACT Page 4 of 8 ATTEST: BY: CMC, City Clerk BY: Department Head ADDENDUM TO OTIS SIGNATURE CONTRACT CITY OF SUNNY ISLES BEACH BY: Larisa Svechin, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY: Ala' E. Boileau for Nabors, Giblin & Nickerson, P.A., City Attorney Page 5 of 8 302 Attachment A ADDENDUM TO OTIS SIGNATURE CONTRACT Page 6 of 8 303 Docusign Envelope ID: 7BF5F2D0-9DA1-4342-90A0-66D53A494A35 o` y�e+r+r rtPra m n CONTRACTOR ANTI -BOYCOTT CERTIFICATION [PURSUANT TO FLORIDA STATUTE § 287.1351 on behalf of OA15 �,LE04T'%V Print Name Company Name certifies that OT15 P_1.E1/Pi#Z_ does not: Company Name 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies that Boycott Israel list; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Terrorism Sectors List; and 5. Has not engaged in business operations in Cuba or Syria. Signature �v►.5r�e:5s Q�Q���� 'Mt�t3,eS Title Date Attachment B ADDENDUM TO OTIS SIGNATURE CONTRACT Page 7 of 8 305 Docusign Envelope ID: 7BF5F2D0-9DA1-4342-90A0-66D53A494A35 Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E - Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E -Verify system for all existing and new employees hired by the contractor during the contract term. Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website (https://www.e-verify.goy/emr)lovers/enrolling-in-e-verify) and follow the instructions. The contractor must, as usual, retain the 1-9 Forms for inspection. By affixing your signature below you hereby affirm that you will comply with E -Verify requirements. o—n S LLE?< ATA )iL- Company Name - Offeror Signature �FR�.w 'Rtot�Y Print Name 13 - 5583309 Federal Employer Identification Number (FEIN) 41-Lr61- b7,Y Date Title Notary Public Information Sworn to and subscribed before me on this thise -day of [ y/ i 2025. By 1_►f Is personally known to me ❑ Has produced identification (type of identification produced: } 11"Fin't, I&I Print or Stamp of Notary Public Elk 70ugh to- OLGA S. PEREZry Public - State of Floridammission # HH 623296mm. Expires Mar 11, 2024 National Notary Assn, Marc ��, ev Expiration Date Attachment C ADDENDUM TO OTIS SIGNATURE CONTRACT Page 8 of 8 307 Docusign Envelope ID: 7BF5F2D0-90A1-4342-90A0-66D53A494A35 OSVµNY /s`��e F U I s �.ppa ti CST} R,P SUN r"O Affidavit of Compliance. with Anti -Human Trafficking Laws City of Sunny Isles Beach 98070 Collins Avenue Sunny Isles Beach, FL 33960 Telephone: (305) 947-0606 The undersigned, on behalf of the entity listed below ("Entity"), hereby attests, under penalty of perjury, as follows: 1. Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. (Source: § 787.06 (13), Florida Statutes — Human Trafficking). 2. The undersigned is authorized to execute this affidavit on behalf of Entity. Date: _ �, , 20 Z Signed: Entity: OT11; CL�VPcj �Gz- Name: N EW R IDLE Title: %LA5irol<55 DOCLoPME1r�r►' ft"A(,JC—SZ. STATE OF. I--10rJ c�.1 COUNTY OF bn)(A CuCd The foregoing instrument was acknowledged before me, by eans of -ill physical presence or ❑ online notarization, this o`t day of �L�, 20 g2E by L i -) Q . kOC l as LHsimSS IV►orac,e( for who is personally known to me or who has produced as identification. PublicNotary Print Name: Cbo State of Florida at Large (Seal) My commission expires: "44 /( vwq v$'%, OLGA S. PEREZ Notary Public - State of Florida s '! Commission # HH 623296 ora ° My Comm. Expires Mar 1,1, 2029 Bonded through National Notary Assn. `Tv QF suK "� City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager FROM: Fabricio Volpi, Public Works Director DATE: April 17, 2025 RE: Approving an Agreement with Otis Elevator Company for Elevator Maintenance Services RECOMMENDATION: Staff recommends approval of this Resolution. REASONS: The City is in dire need of a dependable elevator company to service and maintain the six hydraulic elevators located at the Government Center, Pelican Community Park and at the Heritage Parking Garage. On December 10, 2025, the city released Request for Proposals #24-12-01, titled Citywide Elevator Maintenance & Repairs. The city held a non -mandatory site -visit for interested elevator firms to tour our facilities. On December 19, 2025, five firms attended the walk-through. On January 13, 2025, the city received four proposals: Excel Elevator, Maverick United Elevator, Elevated Facilities Services (Oracle) and South Florida Elevator Service Corp. As none of the bids were deemed responsive and responsible and would subsequently be rejected, the City was in dire need of elevator maintenance and repair services. For this reason, the City continued to utilize the services of Elevated Facilities Services (Oracle) as the incumbent contractor through City Commission approval through Resolution No. 2025- 3780 on January 16, 2025. Following extensive discussions with Public Works and City management, the city has opted to Item Number: 9.1-1 277 formalize a contract with the Original Equipment Manufacturer (OEM) of the elevators at the Government Center and Heritage Park. Otis Elevator Company has Otis Maintenance Management System (OMMSTM) preventative maintenance program to deliver service tailored to our specific building needs. Equipment type, component life, equipment usage, and buildings environment will be taken into account by the OMMSTM scheduling system, which will be used to plan maintenance activities in advance. The elevator brand at Pelican Community Park is Schindler. As this is currently the only location with this one Schindler elevator, Otis has agreed to, and is capable of servicing and inspecting this elevator as well until such time that we can contract directly with Schindler as the OEM for the Pelican Community Parks elevator. Staff is proposing piggybacking OMNIA Contract Number: 2019001563, titled: Request for Proposal Elevator, Escalator, Chairlift and Platform Lift Maintenance & Repair and related services. Otis will maintain the units using trained personnel directly employed and supervised by Otis, or through the use of remote monitoring or other technology. The agreement is for a period of 5 years for a total not to exceed amount of $130,000.00, which includes a contingency in the amount of $52,060.00 for emergency parts and repairs The preventative maintenance services will be performed on a monthly basis at all three locations (PCP, Heritage, and Government Center). FUNDING SOURCE: Funds have been appropriated in account no. 001-5-5391-446003-00000, 001-5-5391-446003-60000, 001-5-5391-446003-35000. ATTACHMENTS: Resolution Agreement Item Number: 9.1-11 278