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Home My WebLink AboutReso 2025-3833.02 RESOLUTION NO. 2025 - .. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF BUDGETED FUNDS FOR THE PURCHASE OF NINE (9) VEHCILES FROM BARTOW FORD, IN AN AMOUNT NOT TO EXCEED FOUR HUNDRED FORTY-SEVEN THOUSAND FOUR HUNDRED SEVENTY-FIVE DOLLARS AND EIGHTEEN CENTS ($447,475.18) INCLUDING A CONTIGENCY, ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 12th, 2024, via Ordinance No. 2024-618, the City Commission of the City of Sunny Isles Beach ("City") adopted the Operating and Capital Improvement Budget for the Fiscal Year Commencing October 1, 2024, through September 30, 2025 ("Adopted Budget"); and WHEREAS, the City's Police Department is in need of purchasing six (6) police vehicles with prisoner cages; the Code Compliance Department is in need of one (1) 2025 Ranger 44, and the Cultural & Community Services Department is in need of two (2) vehicles (collectively "Vehicles"); and WHEREAS, the purchase of these Vehicles was included in the Adopted Budget FY24/25; and WHEREAS, Bartow Ford (the "Vendor") has the Vehicles readily available for purchase; and WHEREAS, the purchase of these Vehicles will be made utilizing Pasco County Award Bid No. IFB-RR-21-042 contract; and WHEREAS, pursuant to Section 62-13 (C) of the City's Code of Ordinances, purchases made under state general service administration contracts, federal, county or other governmental contracts or competitive bids with other governmental agencies are exempt from the City's competitive bidding requirements; and WHEREAS, the City Commission wishes to authorize the City Manager, or his designee, to expend budgeted funds for the purchase of the Vehicles from the Vendor, in an amount not to exceed Four Hundred Forty -Seven Thousand Four Hundred Seventy -Five Dollars and Eighteen Cents ($447,475.18), which includes a contingency in the amount of Twenty -Three Thousand Dollars and No Cents ($23,000.00). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Purchase. The City Commission hereby approves the purchase of the Vehicles from the Vendor, in an amount not to exceed Four Hundred Forty -Seven Thousand @BCL@CC05826E.doc Page 1 of 2 97 Four Hundred Seventy -Five Dollars and Eighteen Cents ($447,475.18), which includes a contingency in the amount of Twenty -Three Thousand Dollars and No Cents ($23,000.00). Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effectjvo-6pon adoption. PASSED AND ADOPTED on this 151h day of May, 2p25. Larisa Svechin, Mayor ATTEST APPROVED AS TO FORM AND LEGAL SUFFICIENCY: I 4g, Mauri io Betancu , CMC, City Clerk Iain E. Boileau, for Nabors, Giblin & Nickerson, P.A., City Attorney Moved by: 5�®�7 t )0._ "Seconded by: �,0 Vote: ,✓ Mayor Svechin `(Yes) (No) Vice Mayor Lama " d(Yes) (No) Commissioner Joseph /(Yes) (No) Commissioner Stuyvesant :K/(Yes) (No) Commissioner Viscarra / (Yes) (No) @BCL@CC05826E.doc Page 2 of 2 98 March 18, 2025 MOWFob INTF,Gil ITY•TRUST-1ION F,STY Sunny Isles Beach Police Department Sinn` 194 Lude Plesa a K8A 2024 Police Interceptor Utility AWD 99B 3.31- V6 Direct -Injection Engine 44U 10 Speed Automatic Transmission Front Headlamp Pre 86T Rear Taillight Prep Package 43D Dark Car Feature 60A Factory Grill, Lamp, Siren & Speaker Wiring 51T Factory Pillar Mounted LED Spotlight Voice Activated Bluetooth 55F Keyless Entry Fob 76R Reverse Sensing 52T Class III Trailer Tow Lighting Package 76P Pre -Collision Assist w/Pedestrian Detection Factory Rear View Camera 17A Rear Air Conditioning 18D Global Lock/Unlock 65L 18" 5 -Spoke Full Face Wheel Covers Factory Invoice $46,549.00 Government Price Concession Discount $1,800.00 4.06% Contract Discount $1,816.81 Whelen Legacy DUO 1/2 Red/ 1/2 Blue Lightbar with Full Front White Take Down & Rear Amber Traffic Advisor with S/T, Whelen Siren Controller, Whelen SA315P 100 Watt Speaker with Mounting Bracket, (4) Whelen Split Red/Blue Vertex LED's Mounted in Headlight & Taillights, (2) Whelen Split Red/Blue Microns Mounted in Grill Area, Dual Row 60" Red/Blue Runners Mounted in Running Board Area, (2) Whelen Split Red/Blue ION's Mounted in High Rear Driver & Passenger 1/4 Glass, Commander Plus Waring & Directional 6 Pod (3 Red (3 Blue) Mounted Rear Headliner Area, 800 Watt Power Inverter with USB Outlet, Havis C-1012 Interceptor Utility Console with Dual Cup Holder, C -ARM -103 Arm Rest, C -AP -0325 3" Accessory Pocket, (2) 12V Outlets, and all needed Faceplates, Havis C -MD -112 11" Slide Out Locking Swing Arm with Motion Adapter with UT -1006 Universal Laptop Tray, Charger Guard, Go Rhino Partition with Center Sliding Window with Screen and Recessed Panel, Hard Rear Prisoner Seat with Outboard Buckles, Mesh Rear Partition, Steel Rear Window Bars, Santa Cruz Universal Single Weapons Mount (Handcuff Keyed),Sunny Isle POLICE Graphics, Bartow Ford Custom Installation, Circuit Breaker, Wire, Loom, Install Customer Supplied Radio & Antenna, Delivery to your Location $8,259.03 18 jBartow Ford Labor Hours $97.00 $1,746.00 1 Yellow COUNTY Ta 1138.95 Pricing in accordance with the Pasco County Award of Bid No. IFB-RR-21-042 If you have any questions or need any additional information please feel free contact me anytime. Sincerely Yours, Richard Weissinger Commercial Fleet Sales Direct Line (813) 477-0052 Fax (863) 533-8485 2800 US Hwy North 99 Bartow, Florida 33830 April 4, 2025 WFOLII w I Sunny Isles Beach Police Department Since /9-M, Lude Plesa Pricing in accordance with the Pasco County Award of Bid No. IFB-RR-21-042 If you have any questions or need any additional information please feel free contact me anytime. Sincerely Yours, Richard Weissinger Commercial Fleet Sales Direct Line (813) 477-0052 Fax (863) 533-8485 2800 US Hwy North Bartow, Florida 33830 100 4MW F 0 April 1 Sunny Isles Beach Police Department '"Ar r P14W Lude Plesa Pricing in accordance with the Pasco County Award of Bid No. IFB-RR-21-042 If you have any questions or need any additional information please feel free contact me anytime. Sincerely Yours, Richard Weissinger Commercial Fleet Sales Direct Line (813) 477-0052 Fax (863) 533-8485 2800 US Hwy North Bartow, Florida 33830 101 qM11 Fair April • 2025 ! hNTEf.RrTY-TR11ST•r ON 1,1511' Sunny Isles Beach Police Department SMet. f rV Lude Plesa Pricing in accordance with the Pasco County Award of Bid No. IFB-RR-21-042 If you have any questions or need any additional information please feel free contact me anytime. Sincerely Yours, Richard Weissinger Commercial Fleet Sales Direct Line (813) 477-0052 Fax (863) 533-8485 2800 US Hwy North Bartow, Florida 33830 102 FC t FLO frY OF 5'J ii �� City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager FROM: Genesis Cuevas, Procurement Director DATE: May 15, 2025 RE: Purchase of Nine Vehicles from Bartow Ford RECOMMENDATION: Staff recommends approval of this resolution. REASONS: Due to the potential for upcoming tariffs and vehicle price increases, the Procurement Department has reached out to all Department Heads to review their planned vehicle replacements for the FY26 budget. To avoid incurring higher costs in the new FY, we have requested a budget approval to purchase FY26 vehicle replacements now. Given the challenges posed by the fluctuating tariffs, supply chain uncertainties, and rising costs- taking swift action will allow us to avoid further financial impacts and secure the vehicles we need at today's price. By acting now, we can ensure operational efficiency and fiscal responsibility in the face of these evolving market conditions. Through a budget amendment, the following vehicles have been budgeted in FY24/25, to replace certain vehicles which have exceeded their useful and reliable service life. Purchase Request: Item Number: 9.6 95 • Police Department: Six (6) 2024 Ford Explorer Police Vehicles with prisoner cages have been identified to replace the aging 2020 models in the fleet. Bartow Ford has these vehicles in stock and ready to be built. The vendor did express concern for a price increase for 2025 due to market circumstances as well as a lengthy build time from Ford. All Six Fords for PD is a total of $318,457.02. • Code Compliance: Interest has been expressed in purchasing one (1) 2025 Ranger 44, which intends to be versatile for use in various conditions, including flood -prone areas and the beach. This vehicle, is readyfor immediate purchase at $36,556.42. • Cultural & Community Services Department: Interest has been expressed in purchasing two (2) vehicle replacements, one for Pelican Community Park and the other for Gateway Center. These vehicles will be used by staff to run errands (Costco, moving equipment, etc) and to get between facilities within the City. These vehicles are ready for immediate purchase for a combined total of $69,461.74. The city is strategically aiming to purchase vehicles now that would have been budgeted in the upcoming FY, through a budget amendment. ADDITIONAL INFORMATION: These vehicles are being purchased off the Pasco County Award of Bid No. I FB -RR -21-042 contract. FUNDING SOURCE: Police Motorized Vehicles, Parks Motorized Vehicles, Code Compliance Motorized Vehicles. ATTACHMENTS: Resolution Quotes Item Number: 9.13 96