HomeMy WebLinkAboutINVITATION TO BID 25-06-01 CITYWIDE HVAC MANAGEMENT SYSTEM PREVENTATIVE MAINTENANCE
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
INVITATION TO BID
Preventative Maintenance Services
ITB 25-06-01
CITYWIDE HVAC MANAGEMENT SYSTEM
PREVENTATIVE MAINTENANCE
RELEASE DATE: WEDNESDAY, JUNE 11, 2025
IN-PERSON NON-MANDATORY
PRE-BID MEETING:
WEDNESDAY, JUNE 18, 2025 AT 9:00 AM
SUNNY ISLES BEACH GOVERNMENT CENTER
18070 COLLINS AVENUE, 1ST FLOOR CONFERENCE
SUNNY ISLES BEACH, FLORIDA 33160
ALL QUESTIONS DUE: THURSDAY, JUNE 19, 2025 AT 5:00 PM
SUBMISSION DUE DATE:
FRIDAY, JUNE 27, 2025 AT 11:00 AM
BIDS WILL BE OPENED AND READ IN-PERSON AT
GOVERNMENT CENTER
1ST FLOOR CONFERENCE ROOM
SUBMIT SEALED PAPER OR
ELECTRONIC BIDS TO:
BIDDERS MAY SUBMIT BID ELECTRONICALLY
THROUGH WWW.DEMANDSTAR.COM OR
IN-PERSON AT:
CITY CLERK’S OFFICE
SUNNY ISLES BEACH GOVERNMENT CENTER
18070 COLLINS AVENUE, 4TH FLOOR
SUNNY ISLES BEACH, FLORIDA 33160
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
TABLE OF CONTENTS PAGE NO.
TABLE OF CONTENTS
LEGAL ADVERTISEMENT/ NOTICE TO FIRM 3
GENERAL TERMS & CONDITIONS 4
SPECIAL TERMS & CONDITIONS 10
SCOPE OF WORK / TECHNICAL SPECIFICATIONS 20
BID FORMAT 23
BID SUBMITTAL FORM 29
PRICE SHEET
ATTACHMENTS - MUST BE REVIEWED BY BIDDERS
ATTACHMENT A - HERITAGE PARK HVAC ASSET LIST
ATTACHMENT B – PELICAN COMMUNITY PARK HVAC ASSET LIST
ATTACHMENT C - GATEWAY HVAC ASSET LIST
ATTACHMENT D - GOVERNMENT CENTER HVAC LIST
ATTACHMENT E – THE SPOT HVAC ASSET LIST
ATTACHMENT F – BUILDING MODULE HVAC ASSET LIST
ATTACHMENT G – PUBLIC WORKS HVAC ASSET LIST
ATTACHMENT H – TOWN CENTER HVAC ASSET LIST
ATTACHMENT I – FLEET BUILDING HVAC ASSET LIST
AFFIDAVITS
NON-COLLUSIVE AFFIDAVIT
PUBLIC ENTITY CRIMES
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT
CONFLICT OF INTEREST STATEMENT
DISPUTE DISCLOSURE FORM
ANTI-KICKBACK AFFIDAVIT
ANTI-BOYCOTT CERTIFICATION
E-VERIFY AFFIDAVIT
AFFIDAVIT OF COMPLIANCE WITH FOREIGN ENTITY LAWS
WAIVER OF LIABILITY SITE-VISITS
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
LEGAL ADVERTISEMENT
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as
specified.
CITYWIDE HVAC MANAGEMENT SYSTEM PREVENTATIVE MAINTENANCE
INVITATION TO BID NO. 25-06-01
The Specifications for this INVITATION TO BID are available from DemandStar by calling (800) 711-1712 or by
accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of
Sunny Isles Beach – Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than
DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete.
Any addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to
all vendors who are listed on the official list.
Sealed Bids will be received electronically via DemandStar.com no later than FRIDAY, JUNE 27, 2025 AT 11:00
AM. Bids received after this time will not be considered. The City is under no obligation to return bids. Timely
submitted Bids will be opened publicly and names of bidders read aloud at this time.
INVITATION TO BID NO. 25-06-01
CITYWIDE HVAC MANAGEMENT SYSTEM PREVENTATIVE MAINTENANCE
OPENING DATE AND TIME: FRIDAY, JUNE 27, 2025 AT 11:00 AM
The City reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny Isles
Beach. Potential and actual bidders shall not solicit or otherwise communicate in any manner whatsoever,
directly or indirectly, with the City Commission, City Manager, evaluation committee members, or City staff,
other than Purchasing Division personnel, regarding this ITB from the time of the ITB initial release through
the award.
The City will host a non-mandatory pre-bid/site-visit meeting on WEDNESDAY, JUNE 18, 2025 AT 9:00 AM in-
person at Government Center, 1st Floor Conference Room, 18070 Collins Government Center Sunny Isles
Beach, FL 33160.
All questions regarding this bid shall be directed in writing by THURSDAY, JUNE 19, 2025 AT 5:00 PM. Questions
may be submitted via email to: Purchasing@sibfl.net.
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive
solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or
until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Mauricio Betancur, CMC, City Clerk
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIO0NS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required need
for clarification must be addressed to Purchasing at
Purchasing@sibfl.net by the date mentioned above. Interpretations
or clarifications considered necessary by the City will be issued by
addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan
holders’ list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect. No plea of ignorance
or delay or required need of additional information shall exempt a
Bidder from submitting their Bid on the required date and time as
publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience toBidders, the City of Sunny Isles Beach has made
available via internet lists of all plan holders for each REQUEST FOR
PROPOSALS, INVITATION TO BID, and request for qualifications.
The information is available on-line at www.demandstar.com or by
calling the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered bidders
(those who have been registered as receiving a Bid package) receive
the documents. It is the responsibility of the vendor prior to the
submission of any Bid to check the above website or contact the
Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda must be acknowledged on the Bid
Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at least five (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City
Clerk by calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Contractor,
supplier, sub-Contractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.107, for
category two for a period of 36 months from the date of being placed
on the convicted vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within
this document.
1.7 ELECTRONIC BID:
The entire Bid Response package shall be submitted electronically
via Demandstar.com no later than the time and date indicated on
the cover page.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
The entire Bid Response package shall be submitted electronically
via Demandstar.com no later than the time and date indicated on
the cover page.
1.9 WITHDRAWAL OF BIDS:
Bidders may withdraw Bids only by written request and shall forward
the withdrawal request via “Certified U.S. Mail – Return Receipt
Requested” prior to the Bid opening time. Negligence on the part of
the Bidders in preparing the Bid confers no right for the withdrawal
of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice
to Bidder. It is the responsibility of the bidders to insure that the
Bid reaches the Office of the City Clerk on or before the closing hour
and date stated on the INVITATION TO BID. After the Bid opening,
the contents of the Bid Form will be made public for the information
of vendors and other interested parties who may be present either
in person or by representative. Bids that are received after the Bid
opening time will not be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Bidders’ facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of theBidders, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Bidders shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
1.11.2 Cancellation: Failure on the part of the Bidders to
comply with the conditions, specifications,
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Contractor, which
shall be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this
Bid. The Contractor will have ten (10) calendar days after notification
of the award by the City to execute the Agreement and provide the
required Performance Bond. The performance of the City of Sunny
Isles Beach of any of its obligations under the agreement shall be
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
subject to and contingent upon the availability of funds lawfully
expendable for the purposes of the agreement for the current and
any future periods provided for within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name,
or vendor catalog is mentioned whether or not followed by the words
"approved equal" it is for the purpose of establishing a grade or
quality of material only. Contractor may offer equals with
appropriate identification, samples, and/or specifications on such
item(s). The City shall be the sole judge concerning the merits of
items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to return
the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Contractors free of charge to the City. Each individual sample must
be labeled with the Contractor’s name and manufacturer's brand
name and delivered by them within ten (10) calendar days of
Contractor’s receipt of the “Notice to Proceed”, unless schedule
indicates a different time. If samples are requested subsequent to
the Bid opening, they should be delivered within ten (10) calendar
days of the request. The City will not be responsible for returning
samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery,
it shall be the responsibility of the successful Bidders to notify the
City at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach reserves the
right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Contractors warrant that the product(s) supplied to the City
conforms in all respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable. Contractor shall take all necessary precautions for the
safety of employees, and shall erect and properly maintain at all
times all necessary safeguards for the protection of the employees
and the public. Contractor shall follow all OSHA Safety Standards.
Danger signs warning against hazards created by his/ her operation
and work in progress must be posted.
All employees of the Contractor shall be expected to wear safety
glasses or goggles, appropriate clothing, and hearing protection
when and wherever applicable. The Contractor shall use only
equipment that is fully operational and in safe operating order.
Contractor shall be especially careful when servicing property when
pedestrians and/ or vehicles are in close proximity — work shall
cease until it is safe to proceed.
1.20 WARRANTIES:
Contractors shall act as agent for the City in the follow-up and
compliance of all items under Warranty/Guaranty and complete all
forms for Warranty/Guarantee coverage underany resulting
Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Contractors warrant that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The Contractor agrees to
indemnify City from any and all liability, loss, or expense occasioned
by any such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The Contractor shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each Bidder submitting a Bid on this
INVITATION TO BID shall include a copy of the company’s local
business tax/occupational license(s) with the Bid response. For
information specific to City of Sunny Isles Beach local business
tax/occupational licenses, please call Code Enforcement & Licensing
at (305) 792-1705. If the Bidder is operating under a fictitious name
as defined in Section 865.059, Florida Statutes, proof of current
registration with the Florida Secretary of State shall be submitted
with the Bid. A business formed by an attorney actively licensed to
practice law in this state, by a person actively licensed by the
Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other commercial
entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the
appropriate agency and/or proof of current active status with the
Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Bidders shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Bidders shall be liable for any damages or loss to the
City occasioned by negligence of the Bidders (or their agent) or any
person the Bidders have designated in the completion of their
contract as a result of the Bid. Bidders shall be required to furnish a
copy of all licenses, certificates of competency or other licensor
requirements necessary to practice their profession as required by
Florida State Statute, Miami-Dade County, and City of Sunny Isles
Beach Code. Bidders shall include current Miami-Dade County
Certificates of Competency. These documents shall be furnished to
the City along with the Bid response. Failure to furnish these
documents or to have required licenses will be grounds for rejecting
the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Bidders shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Bidders must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Bidders and insurer to notify the City
Manager of the City of Sunny Isles Beach of cancellation, lapse, or
material modification of any insurance policies insuring theBidders,
which relate to the activities of such Bidder and the City of Sunny
Isles Beach. Such notification shall be in writing, and shall be
submitted to the City finance support service director thirty (30) days
prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Commission action. The Bidders hereby hold the City harmless and
agree to indemnify City and covenants not to sue the City by virtue
of such rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance required
by this Bid without prior written consent of the City Manager. Any
award issued pursuant to the INVITATION TO BID and monies which
may be due hereunder are not assignable except with prior written
approval of the City Manager. Further, in the event that the majority
ownership or control of the Contractor changes hands subsequent to
the award of this contract, Contractor shall promptly notify City in
writing (via United States Postal Service – Certified Mail, Return
Receipt Requested) of such change in ownership or control at least
thirty (30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the City
of Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Contractor, their agents, servants or employees in
the provision of goods or the performance of services pursuant to
this Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within five (5) calendar days by the
Contractor at their own expense and redelivered at their expense.
Rejected goods left longer than thirty (30) calendar days will be
regarded as abandoned and the City shall have the right to dispose
of them as its own property. Rejection for non-conformance or
failure to meet delivery schedules may result in the Contractor being
found in default.
1.28 DEFAULT PROVISION:
In case of default by the Contractor, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold the
Contractor responsible for any excess costs occasioned or incurred
thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary Contractor
cannot provide an item(s) or service(s) in a timely manner as
requested, to seek other sources without violating the intent of the
Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Contractor covering the Work to
be performed, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Bid or Proposal: The offer of the Bidders/Proposers
submitted on the prescribed form setting
forth the prices for the Work to be
performed.
Proposers or Bidders: Any person, firm or corporation
submitting a Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Contractor and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Contractor signed
by the City authorizing an addition,
deletion or revision in the Work, or an
adjustment in the Contract Price or the
Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Contractor's
Bid, the Bonds, the Notice of Award, the
Agreement between the City and
Contractor as well as any addenda
thereto, these General Conditions,
Special Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
Invitation to Bid, Insurance Certificates,
Change Orders and Acknowledgment of
Conformance with the City of Sunny Isles
Beach.
Contract Price: The total monies payable to the
Contractor under the Contract
Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed an
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Bidders stating that upon
compliance with the conditions precedent
to be fulfilled by the Bidder within the
time specified, City will execute and
deliver the Agreement to the Bidder.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Contractor
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City performs
all necessary searches, inquiries, exploration, and analysis of the
Bids. The ITB shall be awarded to the lowest responsible and
responsive Bidder whose Bid best serves the interests of and
represents the best value to the City. No Notice of Award will be
given until the City has concluded any investigation(s) as they deem
necessary to establish the Bidder’s capability to perform the Services
as described in this RFP, ITB, RFQ or ITQ, as substantiated by the
required professional experience, client references, technical
knowledge and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the financial
capability of the Bidder to perform the Work in accordance with the
Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
Bidders on the basis of these queries and investigations and who
does not meet the City’s satisfaction, even though the firm may be
the lowest dollars and cents Bid. In analyzing Bids, the City will also
take into consideration client references, past work experience and
work product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Bidders a Contract for execution within ninety (90) days
after opening of Bids. The City specifically reserves the right to award
the contract to a Bidder who is not necessarily the lowest dollars and
cents bidder on the basis of the results of these queries and
investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least two counterparts of the notarized Agreement, the
Certificates of Insurance and such other Documents as required by
the Contract Documents shall be executed and delivered by
Contractor to the City within ten (10) calendar days of receipt of the
Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Contractor observes that the Specifications are at variance therewith,
they will give the City prompt written notice thereof, and any
necessary changes shall be adjusted by an appropriate modification.
If the Contractor performs any Work knowing it to be contrary to
such laws, ordinances, rules and regulations, and without such notice
to the City, they will bear all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 23-00-477131-54C appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Contractor shall defend,
indemnify and hold harmless the City, its officers, agents and
employees, from or on account of any injuries or damages, received
or sustained by any person or persons during or on account of any
operations connected with the Work described in the Contract
Documents, or by or in consequence of any negligence in connection
with the same; or by use of any improper materials or by or on
account of any act or omission of the said Contractor or his Sub-
Contractor, agents, servants or employees. The Contractor will
defend, indemnify and hold harmless the City and their agents or
employees from and against all claims, damages, losses and
expenses including attorneys' fees arising out of or resulting from
the performance of the Work, provided that any such claim damage,
loss or expense (a) is attributable to bodily injury, sickness, disease
or death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom and
(b) is caused in whole or in part by any negligent act or omission of
the Contractor, Sub-Contractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may
be liable, regardless of whether or not it is caused by a party
indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
Work, then in lieu of the above provisions of this section the parties
agree that Contractor shall indemnify, defend and hold harmless the
City, their officers and employees, to the fullest extent authorized by
Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to
be incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City by
reason of any such claim or demand, Contractor, upon written notice
from City shall defend such action or proceeding by counsel
satisfactory to City. The indemnification provided above shall
obligate Contractor to defend at its own expense or to provide for
such defense, at City’s option, any and all claims of liability and all
suits and actions of every name and description that may be brought
against City, excluding only those which allege that the injuries arose
out of the sole negligence of City, which may result from the
operations and activities under this Contract whether the Work be
performed by Contractor, its Sub-Contractors, or by anyone directly
or indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they make
a general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Contractor or for any of their
property, or if they file a petition to take advantage of any debtor’s
act, or to reorganize under bankruptcy or similar laws, or if they
repeatedly fails to supply sufficient skilled workmen or suitable
materials or equipment, or if they repeatedly fail to make prompt
payments to Sub-Contractors or for labor, materials or equipment or
they disregard laws, ordinances, rules, regulations or orders of any
public body having jurisdiction, or if they disregard the authority of
the City, of if they otherwise violate any provision of, the Contract
Documents, then the City may, without prejudice to any other right
or remedy and after giving the Contractor and the surety ten (10)
days written notice, terminate the services of the Contractor and take
possession of the Project and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the
Contractor, and finish the Work by whatever method they may deem
expedient. In such case the Contractor shall not be entitled to
receive any further payment until the Work is finished. If the unpaid
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balance of the Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional
professional services, such excess shall be paid to the Contractor. If
such costs exceed such unpaid balance, the Contractor will pay the
difference to the City. Such costs incurred by the City will be
determined by the City and incorporated in a Change Order. If after
termination of the Contractor under this Section, it is determined by
a court of competent jurisdiction for any reason that the Contractor
was not in default, the rights and obligations of the City and the
Contractor shall be the same as if the termination had been issued
pursuant to this document.
1.37.1 Where the Contractor’s services have been so
terminated by the City said termination shall not affect
any rights of the City against the Contractor then
existing or which may thereafter accrue. Any retention
or payment of moneys by the City due the Contractor
will not release the Contractor from liability.
1.37.2 Upon ten (10) days written notice to the Contractor,
the City may, without cause (termination for
convenience) and without prejudice to any other right
or remedy, elect to terminate the Agreement. In such
case, the Contractor shall be paid for all Work executed
and accepted by the City as of the date of the
termination. No payment shall be made for profit for
Work which has not been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Contractor shall have the right to keep
one record set of the Contract Documents upon
completion of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Contractor and those in the Special Conditions and the
rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any error,
omission, or act of the other or of any of their
employees or agents or others for whose acts they are
legally liable, claim shall be made in writing to the other
party within a reasonable time of the first observance
of such in jury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.42 ARBITRATION:
The City reserves the right, if a dispute or controversy arises, such
dispute or controversy to settle by arbitration in accordance with the
procedures, rules and regulations of the American Arbitration
Association. The decision rendered by the Arbitrator shall be final
and binding upon the parties and judgment upon the award rendered
by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of
arbitration and attorneys’ fees incurred by the parties shall be paid
by the non-prevailing party or, if neither party prevails on the whole,
each party shall be responsible for a portion of the costs of arbitration
and their respective attorneys’ fees as may be determined by the
court on confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any claim
for additional compensation made by Contractor, and to conduct an
audit of the financial and accounting records of Contractor which
relate to the Project. Contractor shall retain and make available to
City all such books and records and accounts, financial or otherwise,
which relate to the Project and to any claim for a period of three
years following final completion of the Project. During the Project
and the three year period following final completion of the Project,
Contractor shall provide City access to its books and records upon
five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the Contract.
Services provided by the Contractor shall be by employees of the
Contractor and subject to supervision by the Contractor, and not as
officers, employees, or agents of the City. Personnel policies, tax
responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative
procedures, applicable to services rendered under the Contract shall
be those of the Contractor.
1.46 PROHIBITION AGAINST CONTRACTING WITH
SCRUTINIZED COMPANIES:
Pursuant to Florida Statutes Section 217.4725, contracting with any
entity that is listed on the Scrutinized Companies that Boycott Israel
List or that is engaged in the boycott of Israel is prohibited.
Contractors must certify that the company is not participating in a
boycott of Israel. Any contract for goods or services of One Million
Dollars ($1,000,000) or more shall be terminated at the City’s
option if it is discovered that the entity submitted false documents
of certification, is listed on the Scrutinized Companies with Activities
in Sudan List, the Scrutinized Companies with Activities in the Iran
Terrorism Sectors List or has been engaged in business operations
in Cuba or Syria. Any contract entered into or renewed after July 1,
2018 shall be terminated at the City’s option if the company is listed
on the Scrutinized Companies that Boycott Israel List or engaged in
the boycott of Israel.
Contractors must submit a certification attesting to the foregoing,
which is to be provided by the City upon execution of an Agreement.
Submitting a false certification shall be deemed a material breach of
contract. The City shall provide notice, in writing, to the Contractor
of the City’s determination concerning the false certification. The
Contractor shall have ninety (90) days following receipt of the notice
to respond in writing and demonstrate that the determination was in
error. If the Contractor does not demonstrate that the City’s
determination of false certification was made in error, then the City
shall have the right to terminate the contract and seek civil remedies
pursuant to Florida Statute Section 215.4725.
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1.47 Prohibition Against Considering Social, Political or
Ideological Interests In Government Contracting
Bidders are hereby notified of the provisions of section 287.05701,
Florida Statutes, as amended, that the City will not request
documentation of or consider a Bidder's social, political, or ideological
interests when determining if the Bidder is a responsible Bidder.
Bidders are further notified that the City's governing body may not
give preference to a Bidder based on the Bidder's social, political, or
ideological interests.
1.48 Human Trafficking
Pursuant to Section 787.06, Florida Statutes, entitled “Human
Trafficking,” a governmental entity cannot execute, renew, or extend
a contract with a nongovernmental entity that uses coercion for labor
or services, as defined in Section 786.06(2), Florida Statutes.
Contractor must submit an affidavit, signed by an officer or an
authorized representative of the Contractor, under penalty of
perjury, attesting that Contractor does not use coercion for labor or
services as defined in Section 786.06(2), Florida Statutes. Submitting
a false certification shall be deemed a material breach of contract.
End of Section
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Section 2
Special Terms and Conditions
2.1 PURPOSE OF THE ITB
The City of Sunny Isles Beach (the “City”) intends to award a contract with a licensed Contractor
to provide all labor, equipment, and materials for HVAC preventative maintenance including
inspections on chillers, pumps, cooling towers, air handler units, pipes & valves, mini split units,
emergency services, coil maintenance, duct cleaning, regular filter replacement and HEPA filters
(as-needed, at minimum twice a year). The intent of this contract is to ensure the continued
efficient, safe, and reliable operation of all HVAC equipment through routine inspections,
servicing, and maintenance in accordance with industry standards and manufacturer
specifications on a monthly basis.
Bidder shall, by careful examination, satisfy itself, to the extent it deems necessary, as to the
nature and location of the Work, the conformation of the ground and site, access and
transportation of materials, the character, quality and quantity of the materials, storage, handling
and disposal of materials, the character and storage of the equipment and facilities needed
preliminary to and during the prosecution of the Work, the availability, quantity, and quality of
labor, water, and electric power; the general and local conditions and all other matters which can
in any way affect the performance of the Contract.
2.2 MINIMUM QUALIFICATION REQUIREMENTS (MQRS)
1. Please read the MQRs to ensure the bidder meets these requirements prior to submitting a
response to this ITB.
2. All Minimum Qualification Requirements (MQRs) must be submitted with bidder’s response.
3. Bidders that do not comply with MQRs may be determined non-responsive and disqualified.
4. Awarded Bidder will be required to maintain Minimum Qualification Requirement “a” and “c”
during the term of the Contract and any Contract renewals.
a. The Bidder shall hold the proper license in the State of Florida to perform the Scope of
Work set forth within this solicitation to include being registered as a Certified
Mechanical Contractor and/or Certified Air Conditioning Contractor with the State of
Florida along with registration to conduct business in the State of Florida in all required
disciplines. Bidder must provide a copy of the applicable license(s) with bid response.
b. The Bidder must have been awarded Prime Contractor and successfully performed three
(3) projects of similar or greater size, scope, and complexity to the specifications of the
ITB within the last five (5) years.
c. The Bidder shall provide reference letters for no less than three (3) projects in which
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Bidder served as Prime Contractor for projects similar in size and scope. Please note that
the references must be for the same projects in response to MQR “c” above.
2.3 NON-MANDATORY PRE-BID MEETING AND CITYWIDE SITE-VISITS
In-person pre-bid meeting will be held on WEDNESDAY, JUNE 18, 2025 AT 9:00 AM to discuss the
special conditions and specifications included within this solicitation. It is strongly encouraged
that bidders interested in bidding attend the Pre-Bid Meeting as a tool to be successful in
responding to the City’s project.
1ST Location: Government Center, 1st Floor Conference Room, 18070 Collins Government Center
Sunny Isles Beach, FL 33160.
2.4 EXAMINATION OF SITE
Each bidder shall visit the site of the proposed work before submitting a bid and shall fully
familiarize themselves with conditions relating to construction and labor so that he or she may
fully understand the facilities, difficulties, and restrictions attending the execution of work under
the Contract. It will be assumed that the Bidder has investigated and is satisfied as to the
conditions of work to be performed and materials to be furnished and shall base Bid on their own
opinion of the conditions likely to be encountered, and for the bid price must assume all risk of
variance, by whomsoever made in any computation or statement of amounts or quantities
necessary to fully complete the work in strict compliance with the Contract Documents.
Execution of an Agreement with City shall constitute acceptance by the Bidder of existing site
conditions as a part of the requirements for this Scope of Work; it being expressly understood and
agreed that theBidder shall not be entitled to any additional compensation and/or fees for any
pre-existing conditions including, but not limited to, concealed or unknown conditions at the
Project site which may in any way affect the Scope of Work. Bidder has specifically examined the
Project site and affirms that it is fit to receive the Scope of Work.
2.5 CONTRACT TERM
The contract shall commence upon the date of the purchase order and shall remain in effect until
such time as the commodities, equipment, and/or services acquired in conjunction with this
Invitation to Bid, have been completed and accepted by the City's authorized representative.
The initial contract resulting from this solicitation shall be for a two (2) year period from the
contract’s initial effective date of August 1, 2025. Upon completion of the initial term, the contract
may renew for an additional one (3) year period, upon approval by the City Commission.
Prices quoted shall be fixed and firm for the initial contract term of three (3) years. Upon contract
renewal, the City may consider an adjustment to price based on changes in the following pricing
index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W): Miami-Fort
Lauderdale, FL. It is the Contractor’s responsibility to request any pricing adjustment under this
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provision, which shall not exceed 5%. For any adjustment to commence on the first day of any
exercised option period, the Contractor’s request for adjustment shall be submitted no later than
ninety (90) days prior to expiration of the then current contract term. In no event will the price
be increased or decreased by a percentage greater than the percentage change reflected in the
C.P.I. as published by the U.S. Department of Labor. If no adjustment request is received from the
Contractor, the City will assume that the Contractor has agreed the optional term may be
exercised without pricing adjustment. Any adjustment request received after the commencement
of a new option period may not be considered.
The City reserves the right to negotiate lower pricing for the additional term(s) based on market
research information or other factors that influence price. The City reserves the right to apply any
reduction in pricing for the additional term(s) based on the downward movement of the
applicable index. The City reserves the right to reject any price adjustments submitted by the
Contractor and/or to not exercise any otherwise available option period based on the proposed
price adjustments. Any continuation of the contract beyond the initial period, and any option
subsequently exercised shall be at the sole discretion of the City, and not a right of the Contractor.
Renewals shall be exercised only when such continuation is clearly in the best interest of the City.
Should the Contractor decline the City’s right to exercise the option period, the City may consider
the Contractor in default which decision may affect that Contractor’s eligibility for future
contracts.
2.6 METHOD OF AWARD
The term “lowest responsible and responsive Bidder” as used herein shall mean the Bidder whose
bid is the lowest of those Bidders possessing the skill, ability, and integrity necessary for the
faithful performance of the work, whose bid best serves the interests of and represents the best
value to the City, as determined by the City Commission and/or the City Manager. The Bidder will
also be evaluated as part of their “responsibleness” on their quality control plan, safety plan, and
proposed project schedule.
The City reserves the right to utilize any combination of the base bid, add alternates as they so
desire to achieve the proper balance between the required improvements, desired
improvements, and the City’s available project budget. The City reserves the right to request per
unit/each pricing of materials listed on the bid form for clarification or to purchase additional
materials.
Bidders will be evaluated by relevant experience, preferably with government agencies,
successful past performance, no conflicts of interest, approach to the project, and whose bid best
serves the interest of and represents the best value to the City in conformity with the criteria set.
The City Manager may also reject all proposals received. Section 62-8 of the City Code provides
that the City may consider the following:
The ability, capacity, and skill of the Contractor to perform the Contract.
The character, integrity, reputation, judgment, experience, and efficiency of
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theContractor.
The quality of performance of previous contracts with the City and references.
The previous and existing compliance by the Contractor with laws and ordinances relating
to the Contract.
The City also reserves the right to waive minor variations to specifications (interpretation of minor
variations will be made by applicable City Procurement personnel). In addition, the City reserves
the right to cancel any contract by giving thirty (30) days written notice. The City reserves the right
to negotiate the type and cost of specific types of services to be purchased.
2.6.1 MULTIPLE AWARD
The City may award multiple Bidders (primary, secondary and tertiary) as available, by line item,
by group, or in its entirety. The City will endeavor to utilize Bidders in order of award. The lowest
responsive and responsible Bidder for each group shall be considered the primary awardee and
should receive the largest volume of work, upon meeting the required qualifications and
acceptance to the City’s terms. However, the City may utilize other Bidders in the event that: 1)
a contract Bidder is not or is unable to be in compliance with any contract or delivery requirement;
2) it is in the best interest of the City to do so regardless of reason. In the event that one of the
successful Bidders (primary, secondary or tertiary) are deemed to be performing unsatisfactorily
as determined by the City, the City may opt to award their designated bid group to the Bidder
performing to City’s approval and satisfaction.
The City may also add Municipal Building locations to the scope of work, at which the City has the
right to request an Equitable Adjustment per location(s) from the Contractor. The City reserves
the right to add similar items/services or delete items/services specified in the contract as
requirements may change during the course of the Contract.
2.7 SUB-CONTRACTORS
If one or more subcontractors are to be used, the subcontractor must be clearly identified and
noted in the submittal when it is submitted. The City must approve any changes in the use of
subcontractors in advance and in writing. No such approval will be construed as making the City
a party to such subcontract, or subjecting the City to liability of any kind to any subcontractor. No
subcontractor will under any circumstances relieve the Contractor of its liability and obligation
under any resulting contract. Subcontractor is subject to the same contractual conditions as is the
Respondent.
The City/City’s Representative shall promptly notify the Contractor, in writing, if either the City or
Engineer, after due investigation, has reasonable objections to any subcontractor on said list and
does not accept them. Failure of the City or Engineer to make objection to any subcontractor on
the list shall constitute acceptance of such subcontractor. After acceptance, no subcontractor
shall be changed without written approval by the City and Engineer.
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2.8 FIRM BID PRICE
If the Bidder is awarded a contract under this solicitation, the prices proposed by the Bidder shall
remain fixed and firm during the term of the contract.
2.9 ADDITIONAL SERVICES NOT LISTED WITHIN THIS SOLICITATION
While the City has listed all major locations within this solicitation, the City may request the Bidder
to perform maintenance to additional locations, as the City further enhances its drainage
infrastructure for which prices are not established in the Contract. Under these circumstances,
the City Project Manager(s) will contact the Bidder to obtain a quote based on the contract’s unit
prices.
2.10 DELIVERY & PROTECTION OF MATERIAL AND EQUIPMENT
Requirements warrant that lead-times for furnishing and delivery of equipment and supplies will
need to be considered to accommodate the project timeframe. Due to long fabrication and
delivery lead times, Contractor shall provide to the City a list of equipment required to maintain
orderly progress of the Work and those required to order immediately upon NTP.
All material must be F.O.B. destination City of Sunny Isles Beach. The Contractor is solely liable
and responsible for the purchase, delivery, and installation of all materials and equipment. The
contractor will make all arrangements in regards to delivery, storage, installation, and warranty
requirements. Contractor will be solely liable for receiving, inspecting, accepting, and replacing
any damaged materials or equipment and filing any and all claim with suppliers or transporters.
Contractor is responsible for the protection of all materials and equipment from adverse weather
conditions, damage, deterioration, and theft until the Work has been accepted by the City.
All bidders shall quote prices based on furnished and installed materials.
2.11 INSURANCE
Comprehensive General Liability Insurance
General Liability for Bodily Injury & Property Damage with limits of $1,000,000 per occurrence
and $1,000,000 annual aggregate on a primary and non-contributory basis, including the City of
Sunny Isles Beach as Additional Insured, with a Waiver of Subrogation to the City and a Hold
Harmless Agreement. Name The City of Sunny Isles Beach as an “Additional Insured”. Coverage
must be offered in a form no more restrictive than the latest edition of the Comprehensive
General Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and shall specifically include the following with minimum limits not less than those
required for Bodily Injury Liability and Property Damage Liability:
• Excess Liability coverage on an umbrella form with minimum limits of $5,000,000 per
occurrence and $5,000,000 aggregate. Said policy shall be as broad as primary and follow-
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form of the primary General Liability, Automobile Liability and Employers Liability policies.
If the umbrella policy includes an “other insurance clause” said policy must be endorsed
with the required primary and non-contributory endorsement consistent with the
primary policy. If the umbrella policy includes an “transfer or rights of recovery clause”
said policy must be endorsed with the required waiver of subrogation endorsement
consistent with the primary policy. The primary and non-contributory and waiver of
subrogation endorsements must be attached to the certificate of insurance.
Pollution Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00)
per occurrence.
• Premises and Operation;
• Independent Contractors;
• Products and/or Completed Operations Hazard;
• Broad Form Property Damage;
Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed,
with minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
2.11.2 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
• Owned Vehicles;
• Hired and Non-Owned Vehicles;
• Employers’ Non-City ship.
Before starting the Work, the Contractor will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City’s possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above-referenced policies.
The Contractor agrees that if any part of the Work under the Contract is subcontracted,
they will require the Sub-Contractor(s) to carry insurance as required, and that they will
require the Sub-Contractor(s) to furnish to them insurance certificates similar to those
required by the City in this section.
2.11.3 Worker’s Compensation Insurance
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
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305.792.1707 | sibfl.net | Purchasing@sibfl.net
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the
Homes Act. 4. Workers’ Compensation in accordance with Florida Statute, including
Employer’s Liability of $1,000,000. Contractor agrees to be responsible for the employment,
conduct and control of its employees and for any injury sustained by such employees in the
course of their employment
2.11.4 Cancellation and Re-Insurance
It shall be the responsibility of the Contractor and insurer to notify the City Manager of the
City of Sunny Isles Beach of cancellation, lapse, or material modification of any insurance
policies insuring the Contractor, which relate to the activities of such Contractor and the City
of Sunny Isles Beach. Such notification shall be in writing, and shall be submitted to the City
finance support service director thirty (30) days prior to cancellation of such policies. This
requirement shall be reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding requirements set forth herein will
authorize the City Manager to implement a rescission of the Bid award without further City
Commission action.
2.11.5 Waiver of Subrogation
All insurance policies supplied shall include a waiver of any right of subrogation, as allowed
by law, of the insurers there under against the City of Sunny Isles Beach and all its employees,
insurers and underwriters, at least as broad as form CG 24 04 05 09 or equivalent. The waiver
of subrogation required for all insurance policies provided shall not include any restrictions
relative to negligence or injuries resulting to employees of Contractor or its sub-Contractors.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS AN
ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
2.12 MONTHLY INVOICE PAYMENTS
Cut-off date is the close of the last business day of the month. Contractor shall submit by the 10th
day of the following month Contractor's completed Statement of Services/Invoice. Should the
10th fall on a weekend or holiday, Contractor shall submit his application on the next workday.
Contractor is advised that processing of invoices must follow this schedule, as the City has funding
requirements and other payment obligations which may prevent payment of late Statement of
Services for that month’s billing cycle. A late Statement of Services with a recommendation for
payment will be paid in the next month’s billing cycle.
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.13 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this contract shall be in accordance with all governmental
standards, to include, but not be limited to, those issued by the Occupational Safety and
Health Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH),
and the National Fire Protection Association (NFPA) and applicable provisions of the Americans
with Disabilities Act (ADA) in the course of providing any services.
2.14 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE CONTRACTOR
The Contractor shall furnish the following, including but not limited to, all labor, material,
equipment, barricading, adequate supervision, and coordination for satisfactory contract
performance. When not specifically identified in the technical specifications, such materials and
equipment shall be of a suitable type and grade for the purpose and meeting or exceeding all
permit or industry standard requirements. All material, workmanship, 100% design, testing and
equipment shall be subject to the inspection and approval of the City Manager or his designated
representative for this project.
2.15 ACCIDENT PREVENTION AND BARRICADES
Barricades, cones, construction fencing, temporary construction fencing and off duty police
officers, per City regulations and other relevant requirements, shall be provided by the Contractor
when work is performed in areas traversed by persons, vehicular traffic or when deemed
necessary by the City Manager at no extra cost to the City.
The Contractor is to maintain appropriate and signage for the purpose of safeguarding the general
public while work is ongoing. All work shall be completed in a safe and workmanlike manner every
day and the Contractor shall secure the site prior to leaving at the end of each and every day.
2.16 CORRECTION OR REMOVAL OF DEFECTIVE WORK
If required by City, Contractor shall promptly, as directed and at its sole expense, either correct
all defective Work, whether or not fabricated, installed or completed, or, if the Work has been
rejected by City, remove it from the site and replace it with non-defective Work. Contractor shall
bear all direct, indirect and consequential costs of such correction or removal (including but not
limited to fees and charges of engineers, architects, attorneys and other professionals) made
necessary thereby.
2.17 DAMAGE TO PUBLIC OR PRIVATE PROPERTY
If property (public or private) is damaged while Contractor is performing work specified or is
removed for the convenience of the work, it shall be repaired or replaced at the expense of the
contractor in a manner acceptable to the City prior to the final acceptance of the work. Contractor
will be responsible for applying and securing any permits that may be required to complete such
repairs. Such property shall include but not be limited to: existing facilities and all of its
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
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components, site amenities, concrete and/or asphalt surfaces, vehicles, structures, sidewalks,
curbs and gutters, driveways, utilities, etc. Contractor must provide protection necessary to
prevent damage to property being repaired or replaced. If the work site has any pre-existing
damage, the Contractor shall notify the Public Works/Capital Projects Department in writing.
Failure to do so shall obligate the contractor to make repairs per the above section.
2.18 VEHICLE IDENTIFICATION AND PERSONELL UNIFORM/APPEARANCE
The Contractor shall at all times keep the premises free from accumulation of waste materials or
rubbish caused by his employees or the Work. Upon final completion of the Work and before
acceptance and final payment shall be made, the Contractor shall clean and remove from the site
and adjacent property, all surplus and discarded materials, rubbish, and temporary structures.
The Contractor shall restore in an acceptable manner all property which, has been damaged
during the execution of the work. The Contra ctor shall leave the site and vicinity unobstructed in
a neat and presentable condition throughout the entire area.
The Contractor shall properly dispose, at its own cost, of any waste resulting from the work being
performed in an approved facility at an approved site unless otherwise specified in this document.
2.19 EMPLOYEE TRAINING/OPERATING OF EQUIPMENT
The Contractor must ensure that all employees have been properly trained, certified, and/or
licensed to operate power equipment, power and mechanical tools, and must maintain records
of all training, qualifications and certifications to be made available for the City’s review upon
request. The Contractor must provide training to all employees, at Contractor’s expense, to
ensure the competencies in performing tasks are met to prevent the endangerment of personnel
or the public. Employees must not be permitted to use radios, cell phones, texting devices, mp3
players, or other media devices, while operating equipment and may be subject to removal from
the Work site for repeated violations. Employees are prohibited from smoking during
performance of the Work under this Contract.
2.20 LIQUIDATED DAMAGES
Failure to mobilize and complete all the work within the time specified by the city’s Project
Manager, including any extension granted in writing by the City, shall obligate the Contractor to
pay the City, as liquidated damages and not as a penalty, an amount equal to two-hundred
Dollars ($2 00) for each calendar day of delay in the completion of all the work. If any liquidated
damages are unpaid by the Contractor, the City shall be entitled to deduct these unpaid liquidated
damages from the monies due the Contractor.
2.22 PUBLIC RECORDS LAW
The City is subject to Chapter 119, Florida Statutes, “Public Records Law.” No claim of
confidentiality or proprietary information in all or any portion of a response will be honored unless
a specific exemption from the Public Law exists and is cited in the response. An incorrectly claimed
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
exemption does not disqualify the firm, only the exemption claimed. Contractor acknowledges
the public shall have access at all reasonable times, to all documents and information pertaining
to City’s contracts, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow
access by the City and the public to all documents subject to disclosures under applicable law. To
the extent that Contractor has been provided access to or has received security sensitive
information, as defined by Florida Statutes, Section 119.071 and/or has executed a Confidential
Information Acknowledgement and Agreement as part of the ITB process, Contractor shall keep
and maintain the security sensitive information as confidential and exempt from public
disclosures as required by Florida Statutes.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
SUCCESSFUL BID’S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT CITY OF SUNNY ISLES BEACH 18070
COLLINS AVENUE, SUNNY ISLES BEACH, FL 33160. THE CITY
CLERK’S OFFICE MAY BE CONTACTED BY PHONE AT (305)
792-1703 OR VIA EMAIL AT
MBetancur@sibfl.net.
END OF SECTION
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 3
SCOPE OF SERVICES / TECHNICAL SPECIFICATIONS
3.0 PURPOSE
The City of Sunny Isles Beach (the “City”) intends to award a contract with a licensed
Contractor to provide all labor, equipment and materials for HVAC preventative
maintenance including inspections on chillers, pumps, cooling towers, air handler units,
pipes & valves, mini split units, emergency services, coil maintenance, duct cleaning,
regular filter replacement and HEPA filters (as-needed, at minimum twice a year). The
intent of this contract is to ensure the continued efficient, safe, and reliable operation of
all HVAC equipment through routine inspections, servicing, and maintenance in
accordance with industry standards and manufacturer specifications on a monthly basis.
3.1 FILTERS
The Contractor shall Furnish and replace all filters for all units specified on Equipment
List.
3.2 LOCATIONS OF WORK
The HVAC systems to be maintained are located at the following City facilities:
1. Government Center
18070 Collins Avenue, Sunny Isles Beach, FL 33160
2. Government Annex (under Construction until 2026)
18050 Collins Avenue, Sunny Isles Beach, FL 33160
3. Fleet Building
18080 Collins Avenue, Sunny Isles Beach, FL 33160
4. Building Department Modular Trailer
18080 Collins Avenue, Sunny Isles Beach, FL 33160
5. Gateway Park
151 Sunny Isles Boulevard, Sunny Isles Beach, FL 33160
6. Pelican Community Park
18115 N Bay Road, Sunny Isles Beach, FL 33160
7. Public Works Compound / Pump Station
19160 Collins Avenue, Sunny Isles Beach, FL 33160
8. The Spot
215 185th Street, Sunny Isles Beach, FL 33160
9. Heritage Park
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
19200 Collins Ave, Sunny Isles Beach, FL 33160
10. Town Center Park / Meditation Garden
17200 Collins Ave, Sunny Isles Beach, FL 33160
3.3 SCOPE OF SERVICES
i. Thermostat and Control Inspection
• Inspect thermostat operation in all modes.
• Check thermostat connections, level, and calibration.
• Tighten any loose mounting screws.
ii. Air Handling Unit and Drainage System Maintenance
• Clean drain pans and drain lines.
• Check float switch operation.
• Inspect wiring for loose or discolored connections.
• Replace belts (if applicable) at preferred customer rates.
• Inspect evaporator coil (cleaning not included in this contract).
• Inspect blower assembly.
• Lubricate bearings and oil ports.
• Inspect heater and verify heater operation.
iii. Fan System Maintenance
• Inspect all fans.
• Record operating data.
• Lubricate moving parts as needed.
• Inspect belts and bearings.
• Inspect electrical connections.
iv. General HVAC System Maintenance
Inspection and servicing of:
• Chillers
• Pumps
• Cooling towers
• Air handling units (AHUs)
• Pipes and valves
• Mini-split units
• Emergency HVAC services (as needed)
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
• Coil cleaning and maintenance
• Duct cleaning
• Regular filter replacement
• HEPA filter replacement (as needed)
• Repair and replacement of parts and/or units.
3.4 HOURS OF WORK
The Contractor shall perform work Monday through Friday from 7:30 a.m. to 4:00 p.m.,
unless specifically authorized or requested by the City to perform work at alternate
times.
3.5 RECORDS
The Contractor shall be responsible for providing detailed service reports following each
scheduled maintenance visit and any emergency service calls. These reports are
essential for tracking the condition and performance of HVAC systems and ensuring
accountability and transparency in service delivery.
Each report must include, at a minimum:
• Date and time of service
• Location of service (specific facility and unit)
• Technician(s) performing the work
• Description of services performed
• Checklist of inspected components
• Noted deficiencies or issues, including photos if applicable
• Corrective actions taken or recommended
• Parts replaced (including serial numbers and warranty information, if applicable)
• Operating data recorded (e.g., temperatures, pressures, amperage)
• Recommendations for future maintenance or repairs
Reports must be submitted electronically to the City’s designated representative
within 48 hours of service completion. The City reserves the right to request additional
documentation or clarification as needed.
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 4
BID RESPONSE FORMAT
4.0 FORMAT
Submit an electronic bid response on DemandStar.com. All required signatures shall be manual
by an authorized representative who has the legal authority to bind the Bidder in contractual
obligations. Each page of the bid should state the name of the Bidder, the bid number, and the
page number. The City reserves the right to request additional data or material to support bid. All
material submitted in response to the ITB will become the property of the City.
LABEL EACH SECTION AS NUMBERED
Minimum Qualification Requirements (MQRS)
Bidders must read the MQRs first to ensure you meet these requirements in order to provide
a response to this ITB. Bidders that do not meet all the MQRs stated will be determined non-
responsive and disqualified from the evaluation process and will not be considered. Bidder
must provide all MQRs as requested, in addition to the information requested below.
The proposal must be in the following format specifically addressing each criterion below:
1. Company Information
In response to this Invitation, all Bidders must provide the following:
Name of Agency/Company (including any "Doing Business As" names)
Company Locations
Internet Web Site Address (if any)
Office address and telephone number, email address
Proof of insurance
Bidder must submit a copy of Florida Division of Corporations Sunbiz report with
your company registered as active.
W9
2. Qualifications
Bidder’s relevant experience, qualifications and past performance
An explanation of why the Bidder is the best qualified to perform the contract
and demonstrate its qualifications including an item-by-item disclosure outlining
how the Bidder meets or exceeds the requirements of this ITB.
Provide a brief introduction letter highlighting the overall experience and
qualifications of the Bidder with respect to the services requested under this
Solicitation. Project list demonstrating this minimum experience and shall
include, at a minimum: the project, date of completion, base contract amount,
number and amount of change orders, if any, the name, address, and phone
number of the owner or owner’s representative familiar with the work.
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Specifically list any projects, either complete or underway, that are located in
Miami-Dade, Broward or Palm Beach, Florida Counties.
Bidder must address the Minimum Qualification Requirements A – C, per
Section 2.2 of ITB.
3. Staffing
Relevant experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors
• The size and experience of the company staff pool from which staff assigned to
the management contract can be drawn.
• The composition of the staff team that will be assigned to the contract.
• The name of the person who will be responsible for the coordination of work.
• Experience and qualifications of staff and satisfactory record of performance of
staff
• Each proposal must identify the name(s) and address(es) of all Subcontractors,
suppliers and other persons and organizations including those who are to furnish
the principal items of material and equipment. If requested by City after Bid
Opening and before Award, the successful Bidder shall submit to City additional
detail on any or all Subcontractors or Suppliers including without limitation,
pertinent information regarding similar projects, and other evidence of
qualification for each such Subcontractor, Supplier, other persons or
organization.
4. Approach / Methodology
Bidders’ approach methodology to providing the services requested in this solicitation
must reference:
Suitability of the methodologies and approaches used in achieving tasks.
Overall organization to completing the project.
Work plan explaining how they intend on meeting the established deadlines.
Bidders are required to provide an Emergency Response Plan with 2 Hour
Response for emergency call-outs (submit with bid).
Bidders shall specify on the attached Bid Form the estimated
response/mobilization time necessary to get crews working after contract
award.
5. Corporate Standing and Authorized Signatory
Bidders must demonstrate that the company is in good standing and that the person
signing this submittal is an Authorized Signatory on behalf of the Bidders to sign bids,
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
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proposals, negotiate and/or sign contracts, agreements, amendments and related
documents to which the respondent will be duly bound. The Bidders must provide a copy
of the State Certificate of good standing listing the officers of the company. If the signatory
is not one of the officers listed on the State Certificate, the Bidder must provide one of the
following forms of evidence of Signatory Authority with its response:
a. A copy of firm’s Articles of Incorporation listing the approved signatories of the
corporation;
b. A copy of a resolution listing the members of staff as authorized signatories for the
Bidder; and
c. A letter from a corporate officer listing the members of staff that are authorized
signatories for the Bidder.
6. Litigation History
Bidder shall provide a summary of any litigation or arbitration that the Bidder, its parent
company or its subsidiaries have been engaged in or are currently engaged in, during the
past five (5) years against or involving (1) any public entity in Florida for any amount (2)
any private entity for an amount greater than $100,000. The summary shall state the
nature of the litigation or arbitration, a brief description of the case, the outcome or
projected outcome, and the monetary amounts involved. The City may disqualify any
Bidder it determines to be excessively litigious.
7. Forms and Attachments
Enclosed Forms;
Bidders must complete, sign as required, and submit the Addenda and all forms; and
Bidders’ Current Certificate(s) of Insurance.
8. Exceptions
Bidders must list any exceptions taken to the terms and condition in this ITB.
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
QUALIFICATION REQUEST
INCLUDE WITH YOUR BID
Bidder must list projects of similar project scope fulfilling the following qualification requests:
1. List Project Management Personnel. Personnel cannot be changed without written approval.
Project Manager
2. How many years has your organization been in business as a Contractor?
3. List current workload.
4. Is the Bidder subcontracting any part of this work? If so, give details to major key subcontractor’s
name, address, phone number and type of work to be performed. Also, indicate the percentage of
the total work to be performed by the subcontractor.
5. The business is a (sole proprietorship) (partnership) (corporation) and name of owner:
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
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6. Has your company ever been debarred or terminated for default on a government contract?
7. Bidder must list any exceptions taken to the terms and condition in this ITB.
8. Have you personally inspected the locations, are there any concerns that may impede your
performance on this project?
9. Describe the Bidder’s attributes, which make the Bidder best-suited for this project.
END OF SECTION
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
REASON FOR “NO BID”
For Bidders choosing NOT to bid/propose on this opportunity, the city appreciates your
response using this form.
Please return via email to Purchasing@sibfl.net.
Why did your firm choose not to respond to this opportunity?
Circle all that apply from below list: ____
a. We do not offer these services or equivalent.
b. Insufficient time to respond to the solicitation.
c. Our project schedule would not permit us to perform.
d. Unable to meet requirements.
Other:
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
ELECTRONICALLY OR IN -PERSON
SUBMIT TO:
DemandStar.com OR City Clerk’s Office
INVITATION TO BID
SECTION 5
BID SUBMITTAL FORMS
OPENING: 11:00 A.M.
FRIDAY, JUNE 27, 2025
PLEASE QUOTE PRICES FURNISHED & INSTALLED, LESS TAXES, PROVIDED TO
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Procurement Director:
Genesis Cuevas
Date Issued:
JUNE 11, 2025
This ITB Submittal Consists of
this ITB, Attachments and
Exhibits
Sealed bids are subject to the Terms and Conditions of this INVITATION TO BID and the accompanying
Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal received electronically until the above stated time and date,
and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid
Submittal Requirement.
ITB 25-06-01
ITB HVAC MANAGEMENT SYSTEM PREVENTATIVE MAINTENANCE
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 0% of the total amount of the bid will be required upon
execution of the contract by the successful Proposer and City of Sunny Isles Beach
Bidder Name:
________________________________________
FAILURE TO SIGN PAGE 32 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID
NON-RESPONSIVE
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II: NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
BID SUBMITTAL FORM
Bid Title: CITYWIDE HVAC MANAGEMENT SYSTEM PREVENTATIVE MAINTENANCE
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Bidder accepts all of the terms and conditions of the Advertisement or INVITATION TO BID and
Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This
Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Bidder agrees to sign
and submit the Agreement with the Bonds and other documents required by the Bidding Requirements
within ten days after the date of the City’s Notice of Award.
In submitting this Bid, the Bidder represents, as more fully set forth in the Agreement, that:
The Bidder has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Bidder has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Bidder.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Bidder has not
directly or indirectly induced or solicited any other Bidders to submit a false or
sham Bid; the Bidder has not solicited or induced any person, firm or corporation
to refrain from bidding; and Bidder has not sought by collusion to obtain for itself
any advantage over any other Bidders or over the City.
The Bidder understands and agrees that the Bid is for unit prices to furnish and install individual Work
Items for maintenance and/or repair work, complete in place. Estimates are provided for the purposes of
Bid Evaluation and to establish unit prices for individual Work to be contracted by the City under individual
Purchase Orders, based on the unit prices established under this Bid.
The City and the successful Bidder will establish completion times for each individual Work Item and the
successful Bidder agrees that the work will be completed within the time frames agreed upon and stipulated
in the individual Purchase Orders and/or Notice to Proceed.
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ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
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Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the bidder agrees to all Terms and conditions of this
INVITATION TO BID.
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE
BOUND BY THE TERMS OF ITS BID. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED
ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-
RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL
THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER TO
THE TERMS OF ITS OFFER.
33
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
PRICE SHEET
I. Bidder must use the Bid Price Sheet to submit Bidder’s price for this Project.
II. Bidder shall hold the unit Bid Prices firm throughout the Contract period. Bidder
guarantees response time necessary to have a crew return to correct unfinished or
unsatisfactory services.
III. The City reserves the right to increase, decrease, and/or choose the items and quantities
below for the Project to meet its available budget using the unit prices provided below.
IV. Bidder must completely fill out each column below, i.e., unit price and total.
V. Not applicable or “N/A” is not acceptable and will cause Bidder to be determined non-
responsive. An authorized officer per the Bidders Sunbiz, must sign the Total Bid Price
Sheet.
VI. The award will be to the lowest responsive responsible Bidder for Total Bid Amount.
VII. Lump sum bid price shall include all costs for: a. Furnishing all tools, equipment, materials,
apparatus, facilities, labor, transportation, supervision and management necessary to perform the
work described in the bid documents; b. Providing the necessary safety precautions for the
protection of the public, such as barricades and warning signs; c. Cleanup activities to restore the
work site to a satisfactory condition; d. Federal, state and local taxes; and e. All permits and
licenses required to perform the work described in the bid documents.
# of
Locations
1
(5) Air handlers
(3) Mini split units
(2)Condensor units
(4)Fan Coil Units
Pumps
Pipes/Valves/Belts
Hepa Filter
Regular Filter
12 -$ -$
TOTAL ANNUAL $
2 GOVERNMENT ANNEX (Under Construction) until 2026 - 18050 Collins Ave
(6)Air Handlers
Pumps
Pipes/Valves/Belts
Hepa Filter
Regular filter 12 -$ -$
TOTAL ANNUAL $
3
SCOPE OF WORK:
(1) Fan Coil Unit
Pipes/Valves/Belts
Regular Filter 12 -$ -$
TOTAL ANNUAL $
4
12 -$ -$
TOTAL ANNUAL $
COST PER
MONTH
TOTAL ANNUAL
COST
FLEET BUILDING - 18080 Collins Ave
LOCATIONS
GOVERNMENT CENTER - 18070 Collins Avenue Sunny Isles Beach
ITB 25-06-01 HVAC Management System Preventative Maintenance
QTY
Building Department Modular Trailer - 18080 Collins Avenue
5
(8) Air handlers
(10) Mini split unit
Pumps
Pipes/Valves/Belts
Hepa Filter
Regular Filter 12 -$ -$
TOTAL ANNUAL $
6
(3) Air handler
(2) Mini split unit
(1)Condensor Unit
Chiller
Pumps
Pipes/Valves/Belts
Hepa Filter
Regular Filter 12 -$ -$
TOTAL ANNUAL $
7
(3) Fan Coil Units
Pipes/Valves/Belts
Regular Filter 12 -$ -$
TOTAL ANNUAL $
8
(5) Air handler
Pipes/Valves/Belts
Regular Filter 12 -$ -$
TOTAL ANNUAL $
9
12 -$ -$
TOTAL ANNUAL $
PUBLIC WORKS COMPOUND - 19160 Collins, Avenue Sunny Isles Beach
GATEWAY PARK - 151 Sunny Isles Blvd
PELICAN COMMUNITY PARK - 18115 N Bay Rd, Sunny Isles Beach
THE SPOT - 215 185 Street
Heritage Park - 19200 Collins Ave
10
12 -$ -$
TOTAL ANNUAL $
$
$
ADDITIONAL AS-NEEDED
SERVICES Hourly Rate
Service Technician $
Helper $
Service Technician After Hour
Emergency Service $
Repair Fans $
Repair & Replacement of any
equipment normal business hours $
Parts Mark-up $ % NTE 10%
Disinfectant/ Coil Cleaning $ Ea.
Yearly Evaporater Cleaning $ yearly
OTHER NOT INCLUDED ABOVE:
(BIDDER MAY FILL-IN):
$
GRAND MONTHLY TOTAL (LOCATIONS 1 - 10)
GRAND ANNUAL TOTAL (MONTHLY X 12)
Town Center Park / Meditation Garden - 17200 Collins Ave
34
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
ATTACHMENT A
HERITAGE PARK HVAC ASSET LIST
Desc.Location Manufacturer Model Number Serial Number Comments Photo
condensing unit parking garage
1st floor TGM GRHART12ASA N/A
Manufactured Year - N/A
Installation Date-
Maintenace Schedule-
Maintenance By:
AC IT ROOM TGM GWART12SA N/A
Manufactured Year - N/A
Installation Date-
Maintenace Schedule-
Maintenance By:
condensing unit parking garage
1st floor LG LSU120HXY N/A
Manufactured Year - 2022
Installation Date-
Maintenace Schedule-
Maintenance By:
AC Elevator room LG LSN120HXV N/A
Manufactured Year - 2022
Installation Date-
Maintenace Schedule-
Maintenance By:
Split System /
Heat Pump
1 floor garage
behind break
room
Samsung AR24BSFCMWKX RXS24CMB
Manufactured Year - 2022
Installation Date-
Maintenace Schedule-
Maintenance By:
Split System /
Heat Pump
1 floor garage
inside break
room
Samsung AR24BSFCMWKN RNS24CMB
Manufactured Year - 2022
Installation Date-
Maintenace Schedule-
Maintenance By:
35
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
ATTACHMENT B
PELICAN COMMUNITY PARK
HVAC ASSET LIST
Asset Disc.Location Manufacturer Model Number Serial Number Comments
Mini-Split Mini-Split air handli IT Room Carrier 40MVC012-3 0308V06001
Manufactured Year -
Installation Date-
Maintenance
Schedule-
Maintenance By:
Mini-split Mini-split evaporati Elevator room Mitsubishi Elect MS-A12WA 7001838
Manufactured Year -
Installation Date-
Maintenance
Schedule-
Maintenance By:
AC Building contr AC Building control HVAC Room inside the Trane TRACER SUMMIT BCU BMTX001AAB011
Manufactured Year -
Installation Date-
Maintenance
Schedule-
Maintenance By:
AHU-2 Air handling unit loc HVAC Room inside the Trane MCCB008UA0COUB K06L35085A
Manufactured Year -
Installation Date-
Maintenance
Schedule-
Maintenance By:
AHU-1 M-Series Climate C HVAC Room behind b Trane MCCB012UA0COUB K06L35097A
Manufactured Year -
Installation Date-
Maintenance
Schedule-
Maintenance By:
AHU-3 Air Handling Unit in HVAC Room on 2nd flo Trane K06L35091A MCC B021UA0C0UB
Manufactured Year -
Installation Date-
Maintenance
Schedule-
Maintenance By:
CH-1 Chiller HVAC Room on 2nd flo Daikin AGZ100EDHEMNN00 STNU171200029
Manufactured Year -
2017
Installation Date-
Maintenance
Schedule-
Maintenance By:
Air Handling Unit Air handling unit loc Left closet inside GymRheem
RHITZISITSTANN
RHITZISITSTANN WO52363978
Manufactured Year -
2023
Installation Date-
Maintenance
Schedule-
Maintenance By:
36
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
ATTACHMENT C
GATEWAY PARK
HVAC ASSET LIST
Gateway Asset List
Asset Desc.Location Manufacturer Model Number Serial Number Comments Photo
RTU-1 A/C Unit Roof Trane THC047E3RBA0ME6C10006B000
0000C0000000000 201011736L
Manufactured Year - 2020
Installation Date- 2020
Maintenace Schedule- Every Two
Months / Yearly
Maintenance By:
CT Mechanical
RTU-2 A/C Unit Roof Trane THD180G3RGB10DAC10000B00
A000000000000000 201011208D
Manufactured Year - 2020
Installation Date- 2020
Maintenace Schedule- Every Two
Months / Yearly
Maintenance By:
CT Mechanical
RTU-3 A/C Unit Roof Trane THC102F3RCA0JE6C10006B0000
000D0000000000 201012241L
Manufactured Year - 2020
Installation Date- 2020
Maintenace Schedule- Every Two
Months / Yearly
Maintenance By:
CT Mechanical
RTU-4 A/C Unit Roof Trane THC120F3RGA0JE6C10006B0000
000E0000000000 201013507L
Manufactured Year - 2020
Installation Date- 2020
Maintenace Schedule- Every Two
Months / Yearly
Maintenance By:
CT Mechanical
RTU-5 A/C Unit Roof Trane THC067E3RBA0ME6C10006B000
0000C0000000000 201011738L
Manufactured Year - 2020
Installation Date- 2020
Maintenace Schedule- Every Two
Months / Yearly
Maintenance By:
CT Mechanical
Gateway Asset List
RTU-6 A/C Unit Roof Trane ТЕН330ВЕАY0B1CС50000000НH
B02К00000000000 H4G128AA
Manufactured Year - 2019
Installation Date- 2020
Maintenace Schedule- Every Two
Months / Yearly
Maintenance By:
CT Mechanical
RTU-7 A/C Unit Roof Trane THC047E3RBA0ME6C10006B000
0000C0000000000 201011737L
Manufactured Year - 2020
Installation Date- 2020
Maintenace Schedule- Every Two
Months / Yearly
Maintenance By:
CT Mechanical
CU-8 A/C Unit Roof Trane RAUJC30EBD0300000000 C20B01416
Manufactured Year - 2020
Installation Date- 2020
Maintenace Schedule- Every Two
Months / Yearly
Maintenance By:
CT Mechanical
A/C Unit Roof American Standard 4A7A60601000AB 18382U5W2F
Manufactured Year - 2018
Installation Date- 2020
Maintenace Schedule- Every Two
Months /Yearly
Maintenance By:
CT Mechanical
Condensing
Unit Roof MITSUBISHI
ELECTRIC PUY-A18NKA7 99U13951D
Manufactured Year - 2019
Installation Date- 2020
Maintenace Schedule- Every Two
Months / Yearly
Maintenance By:
CT Mechanical
Air Handler
GWCenter
Mechanical
Room
Trane UCCAR17A0C01022000003JF800
BA0000000A001 H20B17361
Manufactured Year - 2020
Installation Date- 2020
Maintenace Schedule- Every Two
Months / Yearly
Maintenance By:
CT Mechanical
Gateway Asset List
Air Handler GWP New
Storage Trane TEM4A0C60S1SBA 193453UT3V
Manufactured Year - 2019
Installation Date- 2020
Maintenace Schedule- Every Two
Months , plus Yearly
Maintenance By: CT Mechanical
AC-2 Air Handler GWP Old
Storage Rheem RHLL-HM4821JA W111517128
Manufactured Year - 2015
Installation Date- 2020
Maintenace Schedule- Every Two
Months / Yearly
Maintenance By: CT Mechanical
Air Handler GWP Old
Storage Rheem RHLL-HM2417JD W161500242
Manufactured Year - 2015
Installation Date- 2020
Maintenace Schedule- Every Two
Months / Yearly
Maintenance By: CT Mechanical
mini split
outside
elevator room
of Gateway
Parking
Mitsubishi Electric MUY-GE18-NA N/A
Manufactured Year - 2014
Installation Date- 2016
Maintenace Schedule-Quarterly
Maintenance By: Airstron
Compressor
Unit
outside
elevator room
of Gateway
Parking
Rheem 14AJM48A01 W211414290
Manufactured Year - 2014
Installation Date- 2016
Maintenace Schedule-Quarterly
Maintenance By: Airstron
Compressor
Unit
outside
elevator room
of Gateway
Parking
Rheem 13AJN24A01 W421423720
Manufactured Year - 2014
Installation Date- 2016
Maintenace Schedule-Quarterly
Maintenance By: Airstron
Gateway Asset List
Compressor
Unit
outside
elevator room
of Gateway
Parking
Rheem 13AJN24A01 W421423723
Manufactured Year - 2014
Installation Date- 2016
Maintenace Schedule-Quarterly
Maintenance By: Airstron
Compressor
Unit
outside
elevator room
of Gateway
Parking
Rheem 13AJN24A01 W421427560
Manufactured Year - 2014
Installation Date- 2016
Maintenace Schedule-Quarterly
Maintenance By: Airstron
mini split
outside
elevator room
of Gateway
Parking
Mitsubishi Electric MUY-GE24-NA N/A
Manufactured Year - 2014
Installation Date- 2016
Maintenace Schedule-Quarterly
Maintenance By: Airstron
37
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
ATTACHMENT D
GOVERNMENT CENTER
HVAC ASSET LIST
Recommended Replacement Date Asset Desc. Location Manufacturer Model Number Serial Number CommentsPhotoMaintenance Weekly Monthly Quarterly Six Months Annual Bi Annual 5 YearsEFR1 AIRFLOW ROOF Cook 180SONB 305S80244800/0000701 MANUFACTURE DATE- AUG 2004 Maintenance By Jorda 2014N/A AIR HANDLE 1ST FLOOR MECHANICAL ROOM MCQUAY CAH065FDAC FB0U040300874 MANUFACTURE DATE- 2015 Maintenance By Jorda 2025AHU 1-2 AIRHANDLER CHAMBERS MCQUAY E761575030 FB0U040300875 MANUFACTURE DATE- 2015 Maintenance By Jorda 2025AHU 2-1 AIR HANDLER 2ND FLOOR MECHANICAL ROOM MCQUAY CAH025FDAC FBOU40300876 MANUFACTURE DATE- 2015 Maintenance By Jorda 2025AHU 3-1 AIR HANDLER 3RD FLOOR MECHANICAL ROOM MCQUAY E761575050 FB0U040300877 MANUFACTURE DATE- 2015 Maintenance By Jorda 2025AHU 4-1 AIR HANDLER 4TH FLOOR MECHANICAL ROOM MCQUAY E761575060 FB0U040300878 MANUFACTURE DATE- 2015 Maintenance By Jorda 2025N/A AC UNIT OCEAN RESCUE Lenox HS29-036-9G 5804H03703 MANUFACTURE DATE- 2016 Maintenance By Jorda 2026N/A COOLING TOWER ROOF REYMSA RTU-714275-A M46M3M1143G17833784 MANUFACTURE DATE- 2014 Maintenance By Jorda 2024N/A COOLING TOWER ROOF REYMSA RTU-714275-A M46M3M1143G17833784 MANUFACTURE DATE- 2014 Maintenance By Jorda 2024N/A CHILLERS ROOF DUNHAM-BUSCH WCFX 38TRV AR 4ARJ4P 2B72100106 MANUFACTURE DATE- 2014 Maintenance by:DUNHAM-BUSCH2024Frequency
N/A CHILLER PUMP ROOF DUNHAM-BUSCH CD18140H212HBH 1017725 MANUFACTURE DATE- 2014 Maintenance by:DUNHAM-BUSCH2024N/A CHILLER PUMP ROOF DUNHAM-BUSCH CD18140H212HBH 1017725 MANUFACTURE DATE- 2014 Maintenance by:DUNHAM-BUSCHN/A Chiller Pump ROOF Armstrong 4280 825810 MANUFACTURE DATE- 2014 Maintenance By Jorda CWP-2B PUMP CHILLER ROOF ARMSTRONG 4300534-069 1368 MANUFACTURE DATE- 2016 Maintenance By Jorda CWP-2A PUMP CHILLER ROOF ARMSTRONG 4300534-283 2630 MANUFACTURE DATE- 2016 Maintenance By Jorda CHWP-1B PUMP CHILLER ROOF WEQ NEMA PREMIUM 025360T3E256TC-S 1068975350 MANUFACTURE DATE- 2023 Maintenance By Jorda CHWP-1A PUMP CHILLER ROOF ARMSTRONG 025360T3E256TC-S 1036617787 MANUFACTURE DATE- 2016 Maintenance By Jorda N/A SPLI A/C SYSTEM COMPUTER ROOM POLICE DEPT. MITSUBISHI ELECTRIC MSZ-GE24NA 5001987 T MANUFACTURE DATE- N/A Maintenance By Jorda 2030N/A SPLIT A/C SYSTEM 3RD FLOOR COMPUTER ROOM MITSUBISHI ELECTRIC MSZ-WR24NA 1000115 T MANUFACTURE DATE- 2020 Maintenance By Jorda 2030N/A SPLIT A/C SYSTEM 3RD FLOOR PARKING GARAGE MITSUBISHI ELECTRIC MSZ-WR24NA 0900078 T MANUFACTURE DATE- FEB 2021 Maintenance By Jorda 2031N/A SPLIT A/C SYSTEM 3RD FLOOR COMPUTER ROOM MITSUBISHI ELECTRIC MSZ-WR24NA 1000393 T MANUFACTURE DATE- 2021 Maintenance By Jorda 2031
N/A SPLIT A/C SYSTEM 3RD FLOOR PARKING GARAGE MITSUBISHI ELECTRIC MSZ-WR24NA 1000823T MANUFACTURE DATE- JUNE 2020 Maintenance By Jorda 2030N/A SPLIT A/C SYSTEM AUDIO ROOM (CHAMBERS)MITSUBISHI ELECTRIC MSZ-GE18NA 52E04552 MANUFACTURE DATE- 2016 Maintenance By Jorda 2026N/A AC/ UNIT PARKING LOT (OCEAN RESCUE) RHEEMRA1436AJ1NB W322234797 MANUFACTURE DATE- AUG 2022 Maintenance By Jorda 2032N/A HVAC DRIVE MECHANICAL ROOM FL 4 VTAC 9VT401-027HTAN 1JAX4EJ2 MANUFACTURE DATE- 20011 Mainntenace By Johnson ControlN/A HVAC DRIVE MECHANICAL ROOM FL 3 VTAC 9VT401-027HTAN 1JAX4EJ2 MANUFACTURE DATE- MAY 2004 Mainntenace By Johnson ControlN/A HVAC DRIVE CHAMBERS VTAC RX9VT401-011HTAN 1JAU9KK1 MANUFACTURE DATE- AUG 2003 Mainntenace By Johnson ControlN/A HVAC DRIVE MECHANICAL ROOM 2 VTAC 9VT401-027HTAN 1JAX4EJ2 MANUFACTURE DATE- June 11th 2004 Mainntenace By Johnson Control
38
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
ATTACHMENT E
THE SPOT
HVAC ASSET LIST
The Spot/HVAC
• (x9) Wall Units
o Brand Name – Ruud
• (x5) Air Handlers-
o Brand Name- Bard
39
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
ATTACHMENT F
BUILDING DEPARTMENT MODULAR
HVAC ASSET LIST
Building Module
• (x1) Wall Unit
o Brand Name- BARD
40
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
ATTACHMENT G
PUBLIC WORKS
HVAC ASSET LIST
Public Works HVAC
• (x3) Wall Units
o Brand Name- BARD
42
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
ATTACHMENT I
FLEET
HVAC ASSET LIST
Fleet Building Hvac
• (x1) Package Unit
o Brand Name- Carrier
41
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
ATTACHMENT H
TOWN CENTER
HVAC ASSET LIST
Town Center
• (x1) Mini Split
o Brand Name- Carrier
• (x1) wall unit
o Brand Name- General Electric
43
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
AFFIDAVITS
Affidavit of Compliance with Anti-Human Trafficking Laws
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606
The undersigned, on behalf of the entity listed below (“Entity”), hereby attests, under penalty of
perjury, as follows:
1.Entity does not use coercion for labor or services as defined in Section 787.06, Florida
Statutes. (Source: § 787.06 (13), Florida Statutes – Human Trafficking).
2.The undersigned is authorized to execute this affidavit on behalf of Entity.
Date: ____________________, 20___ Signed:
Entity: Name:
Title:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me, by means of ☐ physical presence or ☐
online notarization, this ____ day of ______________, 20____, by
_______________________________, as ____________________________ for
_____________________________________________________, who is personally known to
me or who has produced ________________________ as identification.
Notary Public Signature: State of Florida at Large (Seal)
Print Name: My commission expires:
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
______________________________________________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 200_.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Personally Known __________ OR Produced Identification __________
roduced
________________________________ 10/1998
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
DECEMBER 28, 2010
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ___________________
BEFORE ME, the undersigned authority, personally appeared _____________________________, who was duly sworn,
deposes, and states:
18.1. I am the _________________________________________________ of
__________________________________with a local office in _____________________________ and principal office in
_____________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. ______________ described
as: Golden Shores Street Lighting. The Affiant has made diligent inquiry and provides the information contained in this
Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.7 I certify that no member of the entity’s ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.8 I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this _________ day of _____________________________________, 2025.
_________________________________ _________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this _____ day of ______________________, 2025.
Personally Known ________ OR
Produced Identification ________; Type of Identification _________________________
__________________________________
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
DECEMBER 28, 2010
CONTRACTOR ANTI-BOYCOTT CERTIFICATION
[PURSUANT TO FLORIDA STATUTE § 215.135]
I, ___________________, on behalf of _________________________,
Print Name Company Name
certifies that___________________________ does not:
Company Name
1.Participate in a boycott of Israel; and
2.Is not on the Scrutinized Companies that Boycott Israel list; and
3.Is not on the Scrutinized Companies with Activities in Sudan List; and
4.Is not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List; and
5.Has not engaged in business operations in Cuba or Syria.
________________________________
Signature
________________________________
Title
________________________________
Date
E-Verify Affidavit
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employment eligibility of all new public employees through the U.S. Department of Homeland Security’s E-
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E-Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E -Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure com pliance with E-Verify requirements (as applicable). To enroll in E-Verif y, employers should visit
the E-Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the
instructions. The contractor must, as usual, retain the I-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E-Verify requirements.
Company Name
Offeror Signature Date
Print Name Title
Federal Employer Identification Number (FEIN)
Notary Public Information
Sworn to and subscribed before me on this this day of , 2025.
By
Is personally known to me
Has produced identification (type of identification produced: )
Signature of Notary Public
Print or Stamp of Notary Public Expiration Date
AFFIDAVIT OF COMPLIANCE WITH FOREIGN ENTITY LAWS
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
The undersigned, on behalf of the entity listed below (“Entity”), hereby attests
under penalty of perjury as follows:
1. Entity is not owned by the government of a foreign country of concern, as
defined in Section 287.138, Florida Statutes.
2. The government of a foreign country of concern does not have a controlling
interest in Entity, as defined in Section 287.138, Florida Statutes.
3. Entity is not organized under the laws of a foreign country of concern, as defined
in Section 287.138, Florida Statutes.
4. Entity does not have a principal place of business in a foreign country of concern,
as defined in Section 287.138, Florida Statutes.
5. The undersigned is authorized to execute this affidavit on behalf of Entity.
Date: ____________________, 20___ Signed:
Entity: Name:
Title:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me, by means of ☐ physical
presence or ☐ online notarization, this ____ day of ______________, 20____, by
_______________________________, as ____________________________ for
_____________________________________________________, who is personally
known to me or who has produced ________________________ as identification.
Notary Public Signature: State of Florida at Large (Seal)
Print Name: My commission expires:
CITY OF SUNNY ISLES BEACH
RELEASE, WAIVER OF LIABILITY AND ASSUMPTION OF RISK
FOR PROJECT SITE VISIT(S)
In consideration of being permitted to enter, our citywide facilities, (“Project Premises”) for
inspection in relation to INVITATION TO BID 25-06-01 CITYWIDE HVAC MANAGEMENT
SYSTEM PREVENTATION MANAGEMENT by signing below the UNDERSIGNED HEREBY:
1. ACKNOWLEDGES THAT THE VISIT TO OR TOUR OF THE PROJECT PREMISES IS
POTENTIALLY HAZARDOUS and involves certain risks, including the risks of serious bodily
injury, death, and property damage.
2. ASSUMES FULL AND SOLE RESPONSIBILITY FOR BODILY INJURY, DEATH, OR
PROPERTY DAMAGE arising out of or related to the visit to or tour of the Project Premises,
whether caused by the negligence of the Releasees or otherwise.
3. RELEASES, WAIVES, DISCHARGES, AND COVENANTS NOT TO SUE the City of
Miramar (“City”), its officers, officials, agents, and employees (“Releasees”), from and for any and
all claims, losses, or damages, and any claims or demands therefore (including, without
limitation, legal fees and disbursements) on account of bodily injury, death, or property damage
(including the loss therefrom) arising out of, from, or in any manner related or connected to the
visit to or tour of the Project Premises or the entry by the UNDERSIGNED upon the Project
Premises, whether caused by the negligence of the Releasees or otherwise.
4. AGREES TO ASSUME THE RESPONSIBILITY AND LIABILITY for damage or injury to all
persons and to all property, including the loss of use therefrom, arising out of, from, or in any
manner connected with the UNDERSIGNED’S entry upon or use of the Project Premises.
Notwithstanding any provision or agreement to the contrary, UNDERSIGNED shall defend,
indemnify and hold harmless the Releasees against all claims, damages and losses (including
without limitation legal fees and disbursements) for injury to persons or damage to property,
including the loss of use therefrom, arising out of, from, or in any manner connected with the
UNDERSIGNED ’S entry upon or occupancy of the Project Premises.
5. AGREES THAT THIS RELEASE, WAIVER OF LIABILITY, AND ASSUMPTION OF RISK
EXTENDS TO ALL ACTS OF NEGLIGENCE BY RELEASEES, AND IS INTENDED TO BE AS
BROAD AND INCLUSIVE AS IS PERMITTED BY THE LAWS OF THE STATE OF FLORIDA
and that if any portion thereof is invalid, agrees that the balance shall, notwithstanding, continue
in full legal force and effect. This Release sets forth all agreements and understandings of
UNDERSIGNED with respect to the subject matter hereof.
CITY OF SUNNY ISLES BEACH - RELEASE, WAIVER OF LIABILITY AND ASSUMPTION OF RISK FOR PROJECT SITE VISIT(S)
Page 2 of 2
6. AGREES TO ABIDE by the City’s safety policies and procedures, criteria and
requirements at the Project Premises, and all safety instructions and directions provided by the
City at the Project Premises.
I HAVE READ THIS RELEASE, WAIVER OF LIABILITY, AND ASSUMPTION OF RISK,
FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL
RIGHTS BY SIGNING IT, AND HAVE SIGNED IT FREELY, KNOWINGLY AND VOLUNTARILY
WITHOUT ANY INDUCEMENT, ASSURANCE, OR GUARANTEE BEING MADE TO ME AND
INTEND MY SIGNATURE TO COMPLETELY AND UNCONDITIONALLY RELEASE ALL
LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW. This document is binding upon
me and my family, heirs, children, assigns, personal representatives and anyone with the
authority to act on my behalf.
By:_______________________________
Releasor’s signature
Print Name: _________________________
Title:_____________________________
Company: _______________________
Date:_____________________________