HomeMy WebLinkAboutBid Documentr I I Y OF
y ISLES
N % y
C/) s
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. I Sunny Isles Beach, FL 33160
305.792.1707 1 sibfl.net I Purchasing@sibf1.net
AVOILINKSM:111
RELEASE DATE: WEDNESDAY, JUNE 11, 2025
WEDNESDAY, JUNE 18, 2025 AT 9:00 AM
IN-PERSON NON -MANDATORY SUNNY ISLES BEACH GOVERNMENT CENTER
PRE-BID MEETING: 18070 COLLINS AVENUE, IST FLOOR CONFERENCE
SUNNY ISLES BEACH, FLORIDA 33160
ALL QUESTIONS DUE: THURSDAY, JUNE 19, 2025 AT 5:00 PM
SUBMISSION DUE DATE: FRIDAY, JUNE 27, 2025 AT 11:00 AM
BIDS WILL BE OPENED AND READ IN-PERSON AT
GOVERNMENT CENTER
1ST FLOOR CONFERENCE ROOM
BIDDERS MAY SUBMIT BID ELECTRONICALLY
THROUGH OR
SUBMIT SEALED PAPER OR IN-PERSON AT:
ELECTRONIC BIDS TO: CITY CLERK'S OFFICE
SUNNY ISLES BEACH GOVERNMENT CENTER
18070 COLLINS AVENUE, 4TH FLOOR
SUNNY ISLES BEACH, FLORIDA 33160
TABLE OF CONTENTS
PAGE NO.
TABLE OF CONTENTS
LEGAL ADVERTISEMENT/ NOTICE TO FIRM
3
GENERAL TERMS & CONDITIONS
4
SPECIAL TERMS & CONDITIONS
10
SCOPE OF WORK / TECHNICAL SPECIFICATIONS
20
BID FORMAT
23
BID SUBMITTAL FORM
29
PRICE SHEET
ATTACHMENTS - MUST BE REVIEWED BY BIDDERS
ATTACHMENT A - HERITAGE PARK HVAC ASSET LIST
ATTACHMENT B - PELICAN COMMUNITY PARK HVAC ASSET LIST
ATTACHMENT C - GATEWAY HVAC ASSET LIST
ATTACHMENT D - GOVERNMENT CENTER HVAC LIST
ATTACHMENT E -THE SPOT HVAC ASSET LIST
ATTACHMENT F- BUILDING MODULE HVAC ASSET LIST
ATTACHMENT G - PUBLIC WORKS HVAC ASSET LIST
ATTACHMENT H -TOWN CENTER HVAC ASSET LIST
ATTACHMENT I - FLEET BUILDING HVAC ASSET LIST
AFFIDAVITS
NON -COLLUSIVE AFFIDAVIT
PUBLIC ENTITY CRIMES
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT
CONFLICT OF INTEREST STATEMENT
DISPUTE DISCLOSURE FORM
ANTI -KICKBACK AFFIDAVIT
ANTI -BOYCOTT CERTIFICATION
E -VERIFY AFFIDAVIT
AFFIDAVIT OF COMPLIANCE WITH FOREIGN ENTITY LAWS
WAIVER OF LIABILITY SITE -VISITS
LEGAL ADVERTISEMENT
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as
specified.
CITYWIDE HVAC MANAGEMENT SYSTEM PREVENTATIVE MAINTENANCE
INVITATION TO BID NO. 25-06-01
The Specifications for this INVITATION TO BID are available from DemandStar by calling (800) 711-1712 or by
accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of
Sunny Isles Beach — Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than
DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete.
Any addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to
all vendors who are listed on the official list.
Sealed Bids will be received electronically via DemandStar.com no later than FRIDAY, JUNE 27, 2025 AT 11:00
AM. Bids received after this time will not be considered. The City is under no obligation to return bids. Timely
submitted Bids will be opened publicly and names of bidders read aloud at this time.
INVITATION TO BID NO. 25-06-01
CITYWIDE HVAC MANAGEMENT SYSTEM PREVENTATIVE MAINTENANCE
OPENING DATE AND TIME: FRIDAY, JUNE 27, 2025 AT 11:00 AM
The City reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny Isles
Beach. Potential and actual bidders shall not solicit or otherwise communicate in any manner whatsoever,
directly or indirectly, with the City Commission, City Manager, evaluation committee members, or City staff,
other than Purchasing Division personnel, regarding this ITB from the time of the ITB initial release through
the award.
The City will host a non -mandatory pre-bid/site-visit meeting on WEDNESDAY. JUNE 18, 2025 AT 9:00 AM in-
person at Government Center, in Floor Conference Room, 18070 Collins Government Center Sunny Isles
Beach, FL 33160.
All questions regarding this bid shall be directed in writing by THURSDAY, JUNE 19.2025 AT 5:00 PM. Questions
may be submitted via email to: Purchasing@sibfl.net.
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive
solicitation are exempt from inspection until such time as the agency provides notice of on intended decision or
until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Mauricio Betancur, CMC, City Clerk
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIOONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDERS CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required need
for clarification must be addressed to Purchasing at
Purchasina0sib0.net by the date mentioned above. Interpretations
or clarifications considered necessary by the City will be issued by
addenda and posted/disseminated by Demand5t3r
(www.dernaridstar.com) to all parties listed on the official plan
holders' list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect No plea of ignorance
or delay or required need of additional information shall exempt a
Bidder from submitting their Bid on the required date and time as
publicly noted.
1.2 PLAN HOLDER'S LI51t
1.3
1.4
1.5
1.6
As a convenience toBidders, the City of Sunny Isles Beach has made
available via Internet lists of all plan holders for each REQUEST FOR
PROPOSALS, INVITATION TO BID, and request far qualifications.
The information Is available on-line at www.demandstarco or by
calling the Office of the city Clerk at (305) 792-1703.
If any addenda are Rued after the Initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the Internet, the Office of the City
Clerk will make good faith effort to ensure that all registered bidders
(those who have been registered as receiving a Bid package) receive
the documents. It is the responsibility of the vendor prior to the
submission of any Bid to check the above website or contact the
Office of the Gty Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda must be acknowledged on the Bid
Response Sheet
Any person requiring a special accommodation at a Pre -Bid
Conference or Bkl/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at least five (5)
days prior to the Pre -Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech Impaired, please contact the Office of the City
Clerk by calling the qty of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 9558771 (TDD).
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes "a person or afflllabe who has been placed on the
convicted vendor list following a conviction for a public entity dime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contact with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Contractor,
supplier, sub -Contractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.107, for
category two for a period of 36 months from the date of being placed
on the convicted vendor list".
Bids must be submitted no later than the time and date shown within
this document
1.8
1.9
1.10
1.12
The entire Bid Response package shall be submitted electronically
via Demandstar.com no later than the time and date indicated on
the cover page.
BID EXECUTION. SIGNATURES, ERAYSU EICO RECTION:
The entire Bid Response package shall be submitted electronically
via Demandstar.com no later than the time and date indicated on
the cover page.
WITHDRAWAL OF BIDS•
Bidders may withdraw Bids only by written request and shall forward
the withdrawal request via 'Certified U.S. Mail — Return Receipt
Requested' prior to the Bid opening time. Negligence on the part of
the Bidders in preparing the Bid confers no right for the withdrawal
of the Bid after It has been opened.
BID OPENING•
Bids will be opened publicly at the time and place stated In the Notice
to Bidder. R is the responsibility of the bidders to Insure that the
Bid reaches the Office of the Clty Clerk on or before the dosing hour
and date stated on the INVITATION TO BID. After the Old opening,
the contents of the Bid Form will be made public for the Information
of vendors and other Interested parties who may be present either
In person or by representative. Bids that are received after the Bid
opening time will rat be considered and will rot be returned.
lEMLUATION OF BIDS:
The City, at Its sole discretion, reserves the right to Inspect any/all
Bidders' facilities to debermine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of theBidders, the financial position, experience,
staiBng, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments In Florida, or comparable private entities, will be taken
Into consideration In the Award of the Contract.
1.11.1 Hold Harmless: All Bidders shall hold the City, its
officials and employees harmless and covenant not to
sue the City, Its officals and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
1.11.2 Cancellation: Failure on the part of the Bidders to
comply with the conditions, specifications,
requirements, and terms as determined by the Clty,
shall be just cause for cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and sed a
written copy of its decision to the Contractor, which
shall be binding on both parties.
AGREEMENT:
After the Bid award, the City will, at Its option, prepare an Agreement
specifying the tams and conditions resulting from the award of this
Bid. The Contractor will have ten (10) calendar days after notification
of the award by the City to execute the Agreement and provide the
required Performance Bond. The nerformance of the div of Srmnv
subject to and contingent upon the availability of funds lawfully
expendable for the purposes of the agreement for the current and
any future periods provided for within the Bid specifications.
PAYMENTS:
Payment will be made after commodItWservioes have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
If a brand name, make, of any "or equal" manufacturer Dade name,
or vendor catalog Is mentioned whether or not followed by the words
"approved equal" it Is for the purpose of establishing a grade or
quality of material only. Contactor may offer equals with
appropriate Identification, samples, and/or specifications on such
Item(s). The City stroll be the sole judge concerning the merits of
Items Bid as equals.
MAJEUA6:
Material(s) delivered to the Ory under this Bid shall remain the
property of the sella until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the Qty reserves the right to return
the product(s) to the seller at the seller's expense.
SAMPLES:
1.21
1.22
Samples of Items, when required, must be furnished by the
Contractors free of charge to the City. Each Individual sample must
be labeled with the Contractor's name and manufacturer's brand
name and delivered by them within tern (10) calendar days of
Conbactofs receipt of the 'Notice to Proceed', unless schedule
indicates a different time. If samples are requested subsequent to
the Bid opening, they should be delivered within tern (10) calendar 1.23
days of the request. The City will not be responsible for returning
samples.
1.17
No guaranty or warranty is given or implied by the City as to the total
amount that may or may riot be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The Ory
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items riot fisted in this Bid.
1.18
In the event any governmental restrictions may be Imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the Items offered on this Bid prior to their delivery,
It shall be the responsibility of the successful Bidders to notify the
Ory at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Wes Beach reserves the
right to accept any such alteration, Including any price adjusbnents
occasioned thereby, or to cancel at no further expense to the City.
1.19
The Contractors warrant that the products) supplied to the City
conforms In all respects to the standards set forth in the occupational
safety and health act (OSHA) and Its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable. Contractor shall take all necessary precautions for the
safety of employees, and shall erect and properly maintain at all
times all necessary safeguards for the protection of the employees
and the public. Contractor shall follow all OSHA Safety Standards.
Danger signs warning against hazards created by his/ her operation
and work in progress must be posted.
All employees of the Contractor shall be expected to wear safety
glasses or goggles, appropriate clothing, and hearing protection
when and wherever applicable. The Contractor shall use only
equipment that is fully operational and in safe operating order.
Contractor shall be especially careful when servicing property when
pedestrians and/ or vehicles are in dose proxirnity — work shall
cease until it is safe to proceed.
1.20
1.24
Contractors shall act as agent for the City in the follow-up and
compliance of all Items under Warranty/Guaranty and complete all
forms for Warranty/Guarantee coverage underany resulting
Contract.
Contractors warrant that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The Contractor agrees to
indemnify City from any and all liability, loss, or expense occasioned
by any such violation.
LOCAL BUSINESS TAY (OCCUPATIONAL LICENSE
REGISTRATION):
The Contractor shall be responsible for obtaining and maintaining
throughout the contact period his or her city and county local
business tax receipts. Each Bidder submitting a Bid on this
INVITATION TO BID shall include a copy of the company's local
business tax/occupational license(s) with the Bid response For
Information specific to Oty of Sunny Isles Beach local business
tax/occupational licenses, please call Code Enforcement & Licensing
at (305) 792-1705. Tf the Bidder is operating under a fictitious name
as defined in Section 865.059, Florida Statutes, proof of current
registration with the Florida Secretary of State shall be submitted
with the Bid. A business formed by an attorney actively licensed to
practice law in this state, by a person actively licensed by the
Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other commercial
entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the
appropriate agency and/or proof of current active status with the
Division of Corporations of the State of Florida.
LIABILITY. INSURANCE. PERMITS AND LICENSES:
Bidders shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, Inspections, and Insurance
required. The Bidders shall be liable for any damages or loss to the
City occasioned by negligence of the Bidders (or their agent) or any
person the Bidders have designated in the completion of their
contract as a result of the Bid. Bidders shall be required to furnish a
copy of all licenses, certificates of competency or other licensor
requirements necessary to practice their profession as required by
Florida State Statute, Miami -Dade County, and City of Sunny Isles
Bench Code. Bidders shall include current Miami -Dade County
Certificates of Competency. These documents shall be furnished to
the City along with the Bid resoonse. Failure to furnish these
documents or to have required licenses will be grounds for rejecting
the Bid.
er 1_1.91,mU 11&31-1
_ ,...
Bidders shall furnish to the Office of the Ory Clerk, Oty of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beads, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an Insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, In an amount equal to 100% of the requirements and
shall be presented to the City prior to Issuance of any Contracts) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of Insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Bidders must submit
certificates of Insurance as outlined In the General Conditions
section. All required Insurances shall name the City of Sunny Isles
Beach as additional insured and such Insurance shall be Issued by
companies authorized to Issue Insurance in the State of Florida. R
shall be the responsibility of the Bidders and insurer to notify, the City
Manager of the Ory of Sunny Isles Beech of cancellation, lapse, or
material modification of any Insurance policies Insuring theBidders,
which relate W the activities of such Bidder and the City of Sunny
Isles Beach. Such notification shall be In writing, and shall be
submitted to the City finance support service director thirty (30) days
prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
Implement a rescission of the Bid award without further City
Commission action. The Bidders hereby hold the City harmless and
forth the prices for the Work to be
agree to Indemnify Gty and covenants not to sue the City by virtue
performed.
of such rescission.
Proposers or Bidders:
Any person, firm or corporation
1.25
ASSIGNMENT:
submitting a Bid for Work.
The Contractor shall not transfer or assign the performance required
Bonds:
Bid, performance bond and other
by this Bid without prior written consent of the City Manager. Any
instruments of security, furnished by the
award Issued pursuant to the INVITATION TO BID and monies which
Contractor and their surety in accordance
may be due hereunder are not assignable except with prior written
with the Contract Documents and in
approval of the CityManager. Further, In the event that the majority
accordance with the law of the State of
ownership or control of the Contractor changes hands subsequent to
Florida.
the award of this conbact, Contractor shall promptly ratify City in
writing (via United States Postal Service — Certified Mall, Return
Change Order:
A written order to the Contractor signed
Receipt Requested) of such change In ownership or control at least
by the City authorizing an addition,
tarty (30) days prior to such charge and Oty shall have the right to
deletion or revision in the Work, or an
terminate the contract upon sixty (60) days written notice, at qty's
adjustment in the Contract Price or the
sole discretion.
Contract Time issued after execution of
the Agreement.
1.26
HOLD HARMLESSIINDEMNIFICATION:
City:
City of Sunny Isles Beach, 18070 Collins
The Contractor shall Indemnify, hold harmless, and defend the City
Avenue, Sunny Isles Beach, Florida
of Sunny Isles Beach, Its offices, agents and employees from and
33160.
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
Contract Documents:
Contract Documents shall include,
misconduct of the Contractor, their agents, savants or employees in
Instructions to Proposers, Contractor's
the provision of goods or the performance of services pursuant to
Bid, the Bonds, the Notice of Award, the
this Bid and / or from any procurement decision of the City including
Agreement between the City and
without lir station, awarding the Contract to the Contractor.
Contractor as well as any addenda
thereto, these General Conditions,
1.27
NON-CONFORMANCE TO CONTRACT:
Special Conditions, the Technical
Specifications, Drawings and
The City of Sunny Isles Beach may withhold acceptance of, or reject
Modifications, Notice to Proceed,
Items which are found upon examination, not to meet the
Invitation to Bid, Insurance Certificates,
specification requirements. Upon written notification of rejection,
Change Orders and Acknowledgment of
Items shall be removed within five (5) calendar days by the
Conformance with the City of Sunny Isles
Contractor at their own expense and redelivered at their expense.
Beach.
Rejected goods left longer than tarty (3D) calendar days will be
regarded as abandoned and the City shall have the right to dispose
Contract Price:
The total monies payable to the
of then as Its own property. Rejection for non-conformance or
Contractor under the Contract
failure to meet delivery schedules may result in the Contractor being
Documents.
found in default.
Contract Time.
The number of calendar days stated in
1.28
DEFAULT PROVISION:
the Agreement for the completion of the
Work.
In case of default by the Contractor, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold the
Contracting Officer:
The Individual who is authorized to sign
Contractor responsible for any excess costs occasioned or Incurred
the contract documents on behalf of the
thereby.
Citys governing body.
1.29
SECONDARYIOTHERVENDORS:
Contractor:
The person, firm or corporation with
whom the City has executed an
The qty reserves the right in the event the primary Contractor
Agreement.
cannot provide an Item(s) or service(s) In a timely manner as
requested, to seek other sources without violating the Intent of the
Day:
A calendar day of twenty-four hours
Contract.
measured from midnight to the next
midnight.
1.30
DEFINITIONS:
Field Order:
A written order Issued by the City which
Wherever used In these General Conditions or in the other Contract
clarifies or interprets the Contract
Documents, the following terms shall have the meaning indicated
Documents or orders minor changes In
which shall be applicable to both the singular and plural thereof:
the Work.
Acceptance: Acceptance by the City of the Work as
Modification:
Modification means any one of the
being fully complete in accordance with
following: (a) a written amendment of
the Contract Documents subject to
the Contract Documents signed by both
waiver of claims.
parties, (b) a Change Order, (c) a written
clarification or Interpretation if Issued by
Agreement: The written Agreement between the City
the City, or (d) a written order for minor
and the Contractor covering the Work to
change or alteration in the Work Issued
be performed, which includes the
by the City. A modification may only be
Contract Documents.
Issued after execution of the Agreement.
Addenda: Written or graphic instruments Issued
Notice of Award:
The written notice by City to the apparent
prior to the Bid Opening which modify or
successful Bidders stating that upon
Interpret the Contract Documents,
compliance with the conditions precedent
Drawings and Specifications, by addition,
to be fulfilled by the Bidder within the
deletions, clarifications or corrections.
time specifled, City will execute and
deliver the Agreement to the Bidder.
Approved: Means approved by the City.
Samples:
Physical examples which illustrate
Bid or Proposal: The offer of the Bidders/Proposers
materials, equipment or workmanship
submitted on the prescribed form setting
and establish standards by which the
Work will be judged.
1.31
1.32
1.33
The Contractor will give all notices and comply with all laws,
Specifications: Those portions of the Contract
ordinances, rules and regulations applicable W the Work. If the
Documents consisting of written
Contractor observes that the Specifications are atvariance therewith,
technical descriptions of materials,
they will give the City prompt written notice thereof, and any
equipment, construction systems,
necessary changes shall be adjusted by an appropriate modification.
standards and workmanship as applied to
If the Contractor perforans any Work knowing it to be contrary to
the Work.
such laws, ordinances, rules and regulations, and without such notice
to the City, they will bear all costs arising wherefrom.
Statement of Services: The form furnished by the City which Is
to be used by the Contractor in
1.34 ]jam;
requesting progress payments.
The City of Sunny Isles Beach is exempt from sales tax Imposed by
Supplier: Any person or organization who supplies
the State and/or Federal Government Florida Sales Tax Exemption
materials or equipment for the Work,
No. 23-00-477131-54C appears on each purchase order. Exemption
Including that fabricated to a special
certificates are available upon request.
design, but who does not perform labor
at the site.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
Work: Any and all obligations, duties and
In consideration of the separate sum of twenty-five dollars (;25.00)
responsibilities necessary to the
and other valuable consideration, the Contractor shall defend,
successful completion of the Project
Indemnify and hold harmless the Qty, Its officers, agents and
assigned to or undertaken by Contractor
employees, from or on account of any injuries or damages, received
under the Contract Documents, Including
or sustained by any person or persons during or on account of any
all labor, materials, equipment and other
operations connected with the Work described In the Contract
Incidentals, and the furnishing thereof.
Documents, or by or in consequence of any negligence in connection
with the same; or by use of any improper materials or by or on
Written Notice: The term 'Notice" as used herein shall
account of any act or ondssion of the said Contractor or his Sub -
mean and include all written notices,
Contactor, agents, servants or employees. The Contractor will
demands, Instructions claims, approvals
defend, Indemnify and hold harmless the City and their agents or
and disapproval's required to obtain
employees from and against all claims, damages, losses and
compliance with Contact requirements.
expenses Including attomey5 fees arising out of or resulting from
Written notice shall be deemed to have
the performance of the Work, provided that any such claim damage,
been duty served if delivered in person to
loss or expense (a) is attributable to bodily injury, sickness, disease
the individual or to a member of the firm
or death, or to Injury to or destruction of tangible property (other
or to an officer of the corporation for
than Work itseto Including the loss of use resulting wherefrom and
whom It is Intended, or to an authorized
(b) Is caused in whale or in part by any negligent act or omission of
representative or such Individual, firm, or
the Contractor, Sub -Contractor, anyone directly or Indirectly
corporation, or if delivered at or sent by
employed by any of then or anyone for whose acts any of them may
registered mail to the last business
be liable, regardless of whether or not It is caused by a party
address known to them who gives the
indemnified hereunder. In the event that a court of competent
notice. Unless otherwise stated in
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
writing, any notice to or demand upon
Wok, then in lieu of the above provisions of this section the parties
the City under this Contract shall be
agree that Contractor shall indemnity, defend and hold harmless the
delivered to the City.
City, their officers and employees, to the fullest extent authorized by
Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to
BID AWARD:
be Incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City by
The City reserves the right to reject any and all Bids at Its sole
reason of any such claim or demand, Contractor, upon written notice
discretion. Bids shall be awarded by the City after the City performs
from City shall defend such action or proceeding by counsel
all necessary searches, Inquiries, exploration, and anarysis of the
satisfactory to City. The indemnification provided above shall
Bids. The ITB shall be awarded to the lowest responsible and
obligate Contractor to defend at Its own expense or to provide for
responsive Bidder whose Bid best serves the Interests of and
such defense, at City's option, any and all claims of liability and all
represents the best value to the City. No Notice of Award will be
suits and actions of every name and description that may be brought
given until the City has concluded any Investigation(s) as they deem
against City, excluding only those which allege that the Injuries arose
necessary to establish the Bidder's capability to peform the Services
out of the sole negligence of City, which may result from the
as described in this RFP, ITB, RFQ or M as substantiated by the
operations and activities under this Contract whether the Work be
required professional experience, dlent references, technical
performed by Contractor, Its Sub -Contractors, or by anyone directly
knowledge and qualifications; and sufficient labor and equipment to
or indirectly employed by either.
comply with the qty s established standards, as well as the financial
capability of the Bidder to perform the Work in accordance with the
1.36 DECISIONS ON DISAGREEMENTS:
Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
The City will be the initial interpreter of the Technical Specifications.
Bidders on the basis of these queries and Investigations and who
does not meet the City's satisfaction, even though the firm may be
1.37 CITY MAY TERMINATE:
the lowest dollars and cents Bid. In analy-dng Bids the City will also
take into consideration client references, past wok expertence and
If the Contractor is adjudged bankrupt or Insolvent, or if they make
work product, proven ability to satisfactorily perform. If the Contract
a general assignment for the benefit of their creditors, or If a trustee
Is awarded, the City will Issue the Notice of Award and give the
or receiver is appointed for the Contractor or for any of their
successful Bidders a Contract for execution within ninety (90) days
property, or If they file a petition to take advantage of any debtor's
after opening of Bids. The City specifically reserves the right to award
act, or to reorganize under bankruptcy or similar laws, or If they
the contact to a Bidder who is riot necessarily the lowest dollars and
repeatedly falls to supply sufficlent skilled workmen or suitable
cents bidder on the basis of the results of these queries and
materials or equipment, or If they repeatedly fall to make prompt
Investigation(s).
payments to Sub•Contractors or for labor, materials or equipment or
they disregard laws, ordinances, rules, regulations or orders of any
EXECUTION OF AGREEMENT:
public body having jurisdiction, or If they disregard the authority of
the City, of if they otherwise violate any provision of, the Contract
At least two counterparts of the notarized Agreement, the
Documents, then the City may, without prejudice to any other right
Certificates of Insurance and such other Documents as required by
or remedy and after giving the Contractor and the surety ten (10)
the Contract Documents shall be executed and delivered by
days written notice, terminate the services of the Corbactor and take
Contractor to the Gty within ten (10) calendar days of receipt of the
possession of the Project and of all materials, equlpment, tools,
Notice of Award.
construction equipment and machinery thereon owned by the
Contractor, and finish the Work by whatever method they may deem
LAWS AND REGULATIONS:
expedient In such case the Contractor shall not be entitled to
receive any further payment until the Work is finished. If the unpaid
1.38
1.39
1.40
1.41
balance of the Contract Price exceeds the direct and Indirect costs of
completing the Project, Including compensation for additional
1.42
ARBITRATION:
professional services, such excess shall be paid to the Contractor. If
such costs exceed such unpaid balance, the Contractor will pay the
The City reserves the right, if a dispute or controversy arises, such
difference to the qty. Such costs Incurred by the City will be
dispute or controversy to settle by arbitration in accordance with the
determined by the City and Incorporated in a Change Order. If after
procedures, rules and regulations of the American Arbitration
termination of the Contractor under this Section, it is determined by
Association. The decision rendered by the Arbitrator shall be final
a court of competent jurisdiction for any reason that the Contractor
and binding upon the parties and judgment upon the award rendered
was not in default, the tights and obligations of the City and the
by the arbibator may be entered in any court having jurisdiction.
Contractor shall be the same as If the termination had been Issued
Arbitration shall be held in Miami -Dade County, Florida. All costs of
pursuant to this document.
arbitration and attorneys' fees inched by the parties shall be paid
by the non -prevailing party or, if neither party prevails on the whole,
1.37.1 Where the Contractor's services have been so
each party shall be responsible for a portion of the mstsofarbitration
terminated by the City said termination shall not affect
and their respective attorneys' fees as may be determined by the
any rights of the City against the Contractor then
court on confirmation.
existing or which may thereafter accrue. Any retention
or payment of moneys by the City due the Contractor
1.43
PROJECTRECORDS:
will not release the Contractor from liability.
City shall have right to inspect and copy during regular business
1.37.2 Upon ten (10) days written notice to to Contractor,
hours at City's expense, the books and records and accounts of
the City may, without cause (termination for
Contactor which relate in any way to the Project, and to any claim
convenience) and without prejudice to any other right
for additional compensation made by Contractor, and to conduct an
or remedy, elect to terminate the Agreement. In such
audit of the financial and accounting records of Contractor which
case, the Contractor shall be paid for all Work executed
relate to the Project Contractor shall retain and make available to
and accepted by the City as of the date of the
City all such books and records and accounts, financial or otherwise,
termination. No payment shall be made for profit for
which relate to the Project and In any claim for a period of three
Work which has not been performed.
years following final completion of the Project. During the Project
and the three year period following final completion of the Project,
Contractor shall provide City access to Its books and records upon
MISCELLANEOUS:
five days written notice.
Proposers acknowledge the following miscellaneous conditions:
1.44
SEVERABILITY:
1.38.1 Whenever any provision of the Contract Documents
If any provision of the Contract or the application thereof to any
requires the giving of written notice it shall be deemed
person or situation shall to any extent, be held invalid or
In have been validly given If delivered In person to the
unenforceable, the remainder of the Contract, and the application of
Individual or bD a member of the firth or to an officer of
such provisions to persons or situations other than those as to which
the corporation for whom it is Intended, or If delivered
it shall have been held Invalid or unenforceable shall not be affected
at or sent by registered or certified mail, postage
thereby, and shall continue in full force and effect, and be enforced
prepaid, to the last business address known to them
to the fullest extent permitted by law.
who gives the notice.
1.45
INDEPENDENT CONTRACTOR:
1.38.2 The Contract Documents shall remain the property of
tine City. The Contactor shall have the right to keep
The Contractor is an Independent Contractor under the Contract.
one record set of the Contract Documents upon
Services provided by the Contactor shall be by employees of the
completion of the Project.
Contractor and subject to supervision by the Contractor, and not as
officers, employees, or agents of the City. Personnel polder„ tax
1.38.3 The duties and obligations Imposed by these General
responsibilities, social security and health Insurance, employee
Conditions, Special Conditions and Supplemental
benefits, purchasing policies and other similar administrative
Conditions and the tights and remedies available
procedures, applicable to services rendered under the Contract shall
hereunder, and, in particular butwlthout limitation, the
be those of the Contractor.
warranties, guarantees and obligations Imposed upon
Contractor and those in the Special Conditions and the
rights and remedies available to the City, shall be in
1.46
PROHIBITION AGAINST CONTRACTING WITH
addition tD, and shall not be construed In any way as a
SCRUTINIZED COMPANIES:
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Pursuant to Florida Statutes Section 217.4725, contracting with any
Contact Documents.
entity that is listed on the Scrutinized Companies that Boycott Israel
List or that Is engaged in the boycott of Israel Is prohibited.
1.38.4 Should the City or the Contractor suffer injury or
Contractors must certify that the company is not participating in a
damage to Its person or property because of any error,
boycott of Israel. Any contract for goods or services of One Million
omission, or act of the oldw or of any of their
Dollars (;1,000,000) or more shall be terminated at the City's
employees or agents or others for whose acts they are
option If It is discovered that the entity submitted false documents
legally liable, claim shall be made in writing to the other
of certification, is listed on the Scrutinized Companies with Activities
party within a reasonable time of the first observance
in Sudan Ust, the Scrutinized Companies with Activities In the Iran
of such in jury or damage
Terrorism Senors Ust or has been engaged In business operations
In Cuba or Syria. Any contract entered Into or renewed after July 1,
WAIVER OF JURY TRIAL:
2018 shall be terminated at the City's option If the company is listed
on the Scrutinized Companies that Boycott Israel Ust or engaged In
City and Contractor knowingly, irrevocably voluntarily and
the boycott of Israel.
Intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings In respect to any action,
Contractors must submit a certification attesting to the foregoing,
proceeding, lawsuit or counterclaim base) upon the Contract
which is to be provided by the City upon execution of an Agree neat.
Documents or the performance of the Work there under.
Submitting a false certification shall be deemed a material breach of
contract. The City shall provide notice, in writing, to the Contractor
GOVERNING LAW:
of the City's determination concerning the false certification. The
Contractor shall have ninety (90) days following receipt of the notice
The Contract shall be construed In accordance with and governed by
to respond in writing and demonstrate that the determination was In
the law of the State of Florida.
error. If the Contractor does not demonstrate that the City's
determination of false certification was made In error, then the City
VENUE:
shall have the right to terminate the contract and seek civil remedies
pursuant to Florida Statute Section 215.4725.
Venue of any action to enforce the Contract Documents shall be in
Miami -Dade County, Florida.
1.47
Bidders are hereby notified of the provisions of section 287.05701,
Florida Statutes, as amended, that the City will not request
documentation of or consider a Bidder's social, political, or ideological
Interests when determining If the Bidder is a responsible Bidder.
Bidders are further ratified that the Qtys governing body may not
give preference to a Bidder based on the Bidder's social, political, or
Ideological interests.
1.48 Human Traffiddirm
Pursuant to Section 787.06, Florida Statutes, entitled "Human
Trafiicldng," a governmental entity cannot execute, renew, or extend
a contract with a nongovernmental entity that uses coercion for labor
or services, as defined In Section 786.06(2), Florida Statutes.
Contractor must submit an affidavit, signed by an officer or an
authorized representative of the Contractor, under penalty of
perjury, attesting that Contractor does not use coercion for labor or
services as defined In Section 786.06(2), Florida Statutes. Submitting
a false certification shall be deemed a material breach of contract.
End of Section
Section 2
Special Terms and Conditions
2.1 PURPOSE OF THE ITB
The City of Sunny Isles Beach (the "City") intends to award a contract with a licensed Contractor
to provide all labor, equipment, and materials for HVAC preventative maintenance including
inspections on chillers, pumps, cooling towers, air handler units, pipes & valves, mini split units,
emergency services, coil maintenance, duct cleaning, regular filter replacement and HEPA filters
(as -needed, at minimum twice a year). The intent of this contract is to ensure the continued
efficient, safe, and reliable operation of all HVAC equipment through routine inspections,
servicing, and maintenance in accordance with industry standards and manufacturer
specifications on a monthly basis.
Bidder shall, by careful examination, satisfy itself, to the extent it deems necessary, as to the
nature and location of the Work, the conformation of the ground and site, access and
transportation of materials, the character, quality and quantity of the materials, storage, handling
and disposal of materials, the character and storage of the equipment and facilities needed
preliminary to and during the prosecution of the Work, the availability, quantity, and quality of
labor, water, and electric power; the general and local conditions and all other matters which can
in any way affect the performance of the Contract.
2.2 MINIMUM QUALIFICATION REQUIREMENTS (MARS)
1. Please read the MQRs to ensure the bidder meets these requirements prior to submitting a
response to this ITB.
2. All Minimum Qualification Requirements (MQRs) must be submitted with bidder's response.
3. Bidders that do not comply with MQRs may be determined non-responsive and disqualified.
4. Awarded Bidder will be required to maintain Minimum Qualification Requirement "a" and "c"
during the term of the Contract and any Contract renewals.
a. The Bidder shall hold the proper license in the State of Florida to perform the Scope of
Work set forth within this solicitation to include being registered as a Certified
Mechanical Contractor and/or Certified Air Conditioning Contractor with the State of
Florida along with registration to conduct business in the State of Florida in all required
disciplines. Bidder must provide a copy of the applicable license(s) with bid response.
b. The Bidder must have been awarded Prime Contractor and successfully performed three
(3) projects of similar or areater size, scope, and complexity to the specifications of the
ITB within the last five (5) years.
c. The Bidder shall provide reference letters for no less than three (3) projects in which
Bidder served as Prime Contractor for projects similar in size and scope. Please note that
the references must be for the same projects in response to MQR "c" above.
2.3 NON -MANDATORY PRE-BID MEETING AND CITYWIDE SITE -VISITS
In-person pre-bid meeting will be held on WEDNESDAY, JUNE 18, 2025 AT 9:00 AM to discuss the
special conditions and specifications included within this solicitation. It is strongly encouraged
that bidders interested in bidding attend the Pre -Bid Meeting as a tool to be successful in
responding to the City's project.
11 Location: Government Center, 1st Floor Conference Room, 18070 Collins Government Center
Sunny Isles Beach, FL 33160.
2.4 EXAMINATION OF SITE
Each bidder shall visit the site of the proposed work before submitting a bid and shall fully
familiarize themselves with conditions relating to construction and labor so that he or she may
fully understand the facilities, difficulties, and restrictions attending the execution of work under
the Contract. It will be assumed that the Bidder has investigated and is satisfied as to the
conditions of work to be performed and materials to be furnished and shall base Bid on their own
opinion of the conditions likely to be encountered, and for the bid price must assume all risk of
variance, by whomsoever made in any computation or statement of amounts or quantities
necessary to fully complete the work in strict compliance with the Contract Documents.
Execution of an Agreement with City shall constitute acceptance by the Bidder of existing site
conditions as a part of the requirements for this Scope of Work; it being expressly understood and
agreed that theBidder shall not be entitled to any additional compensation and/or fees for any
pre-existing conditions including, but not limited to, concealed or unknown conditions at the
Project site which may in any way affect the Scope of Work. Bidder has specifically examined the
Project site and affirms that it is fit to receive the Scope of Work.
2.5 CONTRACT TERM
The contract shall commence upon the date of the purchase order and shall remain in effect until
such time as the commodities, equipment, and/or services acquired in conjunction with this
Invitation to Bid, have been completed and accepted by the City's authorized representative.
The initial contract resulting from this solicitation shall be for a two (2) year period from the
contract's initial effective date of August 1, 2025. Upon completion of the initial term, the contract
may renew for an additional one (3) year period, upon approval by the City Commission.
Prices quoted shall be fixed and firm for the initial contract term of three (3) years. Upon contract
renewal, the City may consider an adjustment to price based on changes in the following pricing
index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI -W): Miami -Fort
Lauderdale, FL. It is the Contractor's responsibility to request any pricing adjustment under this
provision, which shall not exceed 5%. For any adjustment to commence on the first day of any
exercised option period, the Contractor's request for adjustment shall be submitted no later than
ninety (90) days prior to expiration of the then current contract term. In no event will the price
be increased or decreased by a percentage greater than the percentage change reflected in the
C.P.I. as published by the U.S. Department of Labor. If no adjustment request is received from the
Contractor, the City will assume that the Contractor has agreed the optional term may be
exercised without pricing adjustment. Any adjustment request received after the commencement
of a new option period may not be considered.
The City reserves the right to negotiate lower pricing for the additional term(s) based on market
research information or other factors that influence price. The City reserves the right to apply any
reduction in pricing for the additional term(s) based on the downward movement of the
applicable index. The City reserves the right to reject any price adjustments submitted by the
Contractor and/or to not exercise any otherwise available option period based on the proposed
price adjustments. Any continuation of the contract beyond the initial period, and any option
subsequently exercised shall be at the sole discretion of the City, and not a right of the Contractor.
Renewals shall be exercised only when such continuation is clearly in the best interest of the City.
Should the Contractor decline the City's right to exercise the option period, the City may consider
the Contractor in default which decision may affect that Contractor's eligibility for future
contracts.
2.6 METHOD OF AWARD
The term "lowest responsible and responsive Bidder" as used herein shall mean the Bidder whose
bid is the lowest of those Bidders possessing the skill, ability, and integrity necessary for the
faithful performance of the work, whose bid best serves the interests of and represents the best
value to the City, as determined by the City Commission and/or the City Manager. The Bidder will
also be evaluated as part of their "responsibleness" on their quality control plan, safety plan, and
proposed project schedule.
The City reserves the right to utilize any combination of the base bid, add alternates as they so
desire to achieve the proper balance between the required improvements, desired
improvements, and the City's available project budget. The City reserves the right to request per
unit/each pricing of materials listed on the bid form for clarification or to purchase additional
materials.
Bidders will be evaluated by relevant experience, preferably with government agencies,
successful past performance, no conflicts of interest, approach to the project, and whose bid best
serves the interest of and represents the best value to the City in conformity with the criteria set.
The City Manager may also reject all proposals received. Section 62-8 of the City Code provides
that the City may consider the following:
The ability, capacity, and skill of the Contractor to perform the Contract.
The character, integrity, reputation, judgment, experience, and efficiency of
theContractor.
■ The quality of performance of previous contracts with the City and references.
• The previous and existing compliance by the Contractor with laws and ordinances relating
to the Contract.
The City also reserves the right to waive minor variations to specifications (interpretation of minor
variations will be made by applicable City Procurement personnel). In addition, the City reserves
the right to cancel any contract by giving thirty (30) days written notice. The City reserves the right
to negotiate the type and cost of specific types of services to be purchased.
2.6.1 MULTIPLE AWARD
The City may award multiple Bidders (primary, secondary and tertiary) as available, by line item,
by group, or in its entirety. The City will endeavor to utilize Bidders in order of award. The lowest
responsive and responsible Bidder for each group shall be considered the primary awardee and
should receive the largest volume of work, upon meeting the required qualifications and
acceptance to the City's terms. However, the City may utilize other Bidders in the event that: 1)
a contract Bidder is not or is unable to be in compliance with any contract or delivery requirement;
2) it is in the best interest of the City to do so regardless of reason. In the event that one of the
successful Bidders (primary, secondary or tertiary) are deemed to be performing unsatisfactorily
as determined by the City, the City may opt to award their designated bid group to the Bidder
performing to City's approval and satisfaction.
The City may also add Municipal Building locations to the scope of work, at which the City has the
right to request an Equitable Adjustment per location(s) from the Contractor. The City reserves
the right to add similar items/services or delete items/services specified in the contract as
requirements may change during the course of the Contract.
2.7 SUB -CONTRACTORS
If one or more subcontractors are to be used, the subcontractor must be clearly identified and
noted in the submittal when it is submitted. The City must approve any changes in the use of
subcontractors in advance and in writing. No such approval will be construed as making the City
a party to such subcontract, or subjecting the City to liability of any kind to any subcontractor. No
subcontractor will under any circumstances relieve the Contractor of its liability and obligation
under any resulting contract. Subcontractor is subject to the same contractual conditions as is the
Respondent.
The City/City's Representative shall promptly notify the Contractor, in writing, if either the City or
Engineer, after due investigation, has reasonable objections to any subcontractor on said list and
does not accept them. Failure of the City or Engineer to make objection to any subcontractor on
the list shall constitute acceptance of such subcontractor. After acceptance, no subcontractor
shall be changed without written approval by the City and Engineer.
2.8 FIRM BID PRICE
If the Bidder is awarded a contract under this solicitation, the prices proposed by the Bidder shall
remain fixed and firm during the term of the contract.
2.9 ADDITIONAL SERVICES NOT LISTED WITHIN THIS SOLICITATION
While the City has listed all major locations within this solicitation, the City may request the Bidder
to perform maintenance to additional locations, as the City further enhances its drainage
infrastructure for which prices are not established in the Contract. Under these circumstances,
the City Project Manager(s) will contact the Bidder to obtain a quote based on the contract's unit
prices.
2.10 DELIVERY & PROTECTION OF MATERIAL AND EQUIPMENT
Requirements warrant that lead-times for furnishing and delivery of equipment and supplies will
need to be considered to accommodate the project timeframe. Due to long fabrication and
delivery lead times, Contractor shall provide to the City a list of equipment required to maintain
orderly progress of the Work and those required to order immediately upon NTP.
All material must be F.O.B. destination City of Sunny Isles Beach. The Contractor is solely liable
and responsible for the purchase, delivery, and installation of all materials and equipment. The
contractor will make all arrangements in regards to delivery, storage, installation, and warranty
requirements. Contractor will be solely liable for receiving, inspecting, accepting, and replacing
any damaged materials or equipment and filing any and all claim with suppliers or transporters.
Contractor is responsible for the protection of all materials and equipment from adverse weather
conditions, damage, deterioration, and theft until the Work has been accepted by the City.
All bidders shall quote prices based on furnished and installed materials.
2.11 INSURANCE
Comprehensive General Liability Insurance
General Liability for Bodily Injury & Property Damage with limits of $1,000,000 per occurrence
and $1,000,000 annual aggregate on a primary and non-contributory basis, including the City of
Sunny Isles Beach as Additional Insured, with a Waiver of Subrogation to the City and a Hold
Harmless Agreement. Name The City of Sunny Isles Beach as an "Additional Insured". Coverage
must be offered in a form no more restrictive than the latest edition of the Comprehensive
General Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and shall specifically include the following with minimum limits not less than those
required for Bodily Injury Liability and Property Damage Liability:
Excess Liability coverage on an umbrella form with minimum limits of $5,000,000 per
occurrence and $5,000,000 aggregate. Said policy shall be as broad as primary and follow-
form of the primary General Liability, Automobile Liability and Employers Liability policies.
If the umbrella policy includes an 'other insurance clause" said policy must be endorsed
with the required primary and non-contributory endorsement consistent with the
primary policy. If the umbrella policy includes an "transfer or rights of recovery clause"
said policy must be endorsed with the required waiver of subrogation endorsement
consistent with the primary policy. The primary and non-contributory and waiver of
subrogation endorsements must be attached to the certificate of insurance.
Pollution Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00)
per occurrence.
• Premises and Operation;
• Independent Contractors;
• Products and/or Completed Operations Hazard;
• Broad Form Property Damage;
■ Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed,
with minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
2.11.2 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
Owned Vehicles;
Hired and Non -Owned Vehicles;
Employers' Non -City ship.
Before starting the Work, the Contractor will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City's possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above -referenced policies.
The Contractor agrees that if any part of the Work under the Contract is subcontracted,
they will require the Sub -Contractors) to carry insurance as required, and that they will
require the Sub-Contractor(s) to furnish to them insurance certificates similar to those
required by the City in this section.
2.11.3 Worker's Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers' Liability Act and the
Homes Act. 4. Workers' Compensation in accordance with Florida Statute, including
Employer's Liability of $1,000,000. Contractor agrees to be responsible for the employment,
conduct and control of its employees and for any injury sustained by such employees in the
course of their employment
2.11.4 Cancellation and Re -Insurance
It shall be the responsibility of the Contractor and insurer to notify the City Manager of the
City of Sunny Isles Beach of cancellation, lapse, or material modification of any insurance
policies insuring the Contractor, which relate to the activities of such Contractor and the City
of Sunny Isles Beach. Such notification shall be in writing, and shall be submitted to the City
finance support service director thirty (30) days prior to cancellation of such policies. This
requirement shall be reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding requirements set forth herein will
authorize the City Manager to implement a rescission of the Bid award without further City
Commission action.
2.11.5 Waiver of Subrogation
All insurance policies supplied shall include a waiver of any right of subrogation, as allowed
by law, of the insurers there under against the City of Sunny Isles Beach and all its employees,
insurers and underwriters, at least as broad as form CG 24 04 05 09 or equivalent. The waiver
of subrogation required for all insurance policies provided shall not include any restrictions
relative to negligence or injuries resulting to employees of Contractor or its sub -Contractors.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS AN
ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
2.12 MONTHLY INVOICE PAYMENTS
Cut-off date is the close of the last business day of the month. Contractor shall submit by the 10th
day of the following month Contractor's completed Statement of Services/Invoice. Should the
10th fall on a weekend or holiday, Contractor shall submit his application on the next workday.
Contractor is advised that processing of invoices must follow this schedule, as the City has funding
requirements and other payment obligations which may prevent payment of late Statement of
Services for that month's billing cycle. A late Statement of Services with a recommendation for
payment will be paid in the next month's billing cycle.
2.13 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this contract shall be in accordance with all governmental
standards, to include, but not be limited to, those issued by the Occupational Safety and
Health Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH),
and the National Fire Protection Association (NFPA) and applicable provisions of the Americans
with Disabilities Act (ADA) in the course of providing any services.
2.14 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE CONTRACTOR
The Contractor shall furnish the following, including but not limited to, all labor, material,
equipment, barricading, adequate supervision, and coordination for satisfactory contract
performance. When not specifically identified in the technical specifications, such materials and
equipment shall be of a suitable type and grade for the purpose and meeting or exceeding all
permit or industry standard requirements. All material, workmanship, 100% design, testing and
equipment shall be subject to the inspection and approval of the City Manager or his designated
representative for this project.
2.15 ACCIDENT PREVENTION AND BARRICADES
Barricades, cones, construction fencing, temporary construction fencing and off duty police
officers, per City regulations and other relevant requirements, shall be provided by the Contractor
when work is performed in areas traversed by persons, vehicular traffic or when deemed
necessary by the City Manager at no extra cost to the City.
The Contractor is to maintain appropriate and signage forthe purpose of safeguarding the general
public while work is ongoing. All work shall be completed in a safe and workmanlike manner every
day and the Contractor shall secure the site prior to leaving at the end of each and every day.
2.16 CORRECTION OR REMOVAL OF DEFECTIVE WORK
If required by City, Contractor shall promptly, as directed and at its sole expense, either correct
all defective Work, whether or not fabricated, installed or completed, or, if the Work has been
rejected by City, remove it from the site and replace it with non -defective Work. Contractor shall
bear all direct, indirect and consequential costs of such correction or removal (including but not
limited to fees and charges of engineers, architects, attorneys and other professionals) made
necessary thereby.
2.17 DAMAGE TO PUBLIC OR PRIVATE PROPERTY
If property (public or private) is damaged while Contractor is performing work specified or is
removed for the convenience of the work, it shall be repaired or replaced at the expense of the
contractor in a manner acceptable to the City prior to the final acceptance of the work. Contractor
will be responsible for applying and securing any permits that may be required to complete such
repairs. Such property shall include but not be limited to: existing facilities and all of its
components, site amenities, concrete and/or asphalt surfaces, vehicles, structures, sidewalks,
curbs and gutters, driveways, utilities, etc. Contractor must provide protection necessary to
prevent damage to property being repaired or replaced. If the work site has any pre-existing
damage, the Contractor shall notify the Public Works/Capital Projects Department in writing.
Failure to do so shall obligate the contractor to make repairs per the above section.
2.18 VEHICLE IDENTIFICATION AND PERSONELL UNIFORM/APPEARANCE
The Contractor shall at all times keep the premises free from accumulation of waste materials or
rubbish caused by his employees or the Work. Upon final completion of the Work and before
acceptance and final payment shall be made, the Contractor shall clean and remove from the site
and adjacent property, all surplus and discarded materials, rubbish, and temporary structures.
The Contractor shall restore in an acceptable manner all property which, has been damaged
during the execution of the work. The Contractor shall leave the site and vicinity unobstructed in
a neat and presentable condition throughout the entire area.
The Contractor shall properly dispose, at its own cost, of any waste resulting from the work being
performed in an approved facility at an approved site unless otherwise specified in this document.
2.19 EMPLOYEE TRAINING/OPERATING OF EQUIPMENT
The Contractor must ensure that all employees have been properly trained, certified, and/or
licensed to operate power equipment, power and mechanical tools, and must maintain records
of all training, qualifications and certifications to be made available for the City's review upon
request. The Contractor must provide training to all employees, at Contractor's expense, to
ensure the competencies in performing tasks are met to prevent the endangerment of personnel
or the public. Employees must not be permitted to use radios, cell phones, texting devices, mp3
players, or other media devices, while operating equipment and may be subject to removal from
the Work site for repeated violations. Employees are prohibited from smoking during
performance of the Work under this Contract.
2.20 LIQUIDATED DAMAGES
Failure to mobilize and complete all the work within the time specified by the city's Project
Manager, including any extension granted in writing by the City, shall obligate the Contractor to
pay the City, as liquidated damages and not as a penalty, an amount equal to two -hundred
Dollars ($200) for each calendar day of delay in the completion of all the work. If any liquidated
damages are unpaid by the Contractor, the City shall be entitled to deductthese unpaid liquidated
damages from the monies due the Contractor.
2.22 PUBLIC RECORDS LAW
The City is subject to Chapter 119, Florida Statutes, "Public Records Law." No claim of
confidentiality or proprietary information in all or any portion of a response will be honored unless
a specific exemption from the Public Law exists and is cited in the response. An incorrectly claimed
exemption does not disqualify the firm, only the exemption claimed. Contractor acknowledges
the public shall have access at all reasonable times, to all documents and information pertaining
to City's contracts, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow
access by the City and the public to all documents subject to disclosures under applicable law. To
the extent that Contractor has been provided access to or has received security sensitive
information, as defined by Florida Statutes, Section 119.071 and/or has executed a Confidential
Information Acknowledgement and Agreement as part of the ITB process, Contractor shall keep
and maintain the security sensitive information as confidential and exempt from public
disclosures as required by Florida Statutes.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
SUCCESSFUL BID'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT CITY OF SUNNY ISLES BEACH 18070
COLLINS AVENUE, SUNNY ISLES BEACH, FL 33160. THE CITY
CLERK'S OFFICE MAY BE CONTACTED BY PHONE AT (305)
792-1703 OR VIA EMAIL AT
MBetancur@sibfl.net.
END OF SECTION
SECTION 3
SCOPE OF SERVICES / TECHNICAL SPECIFICATIONS
3.0 PURPOSE
The City of Sunny Isles Beach (the "City") intends to award a contract with a licensed
Contractor to provide all labor, equipment and materials for HVAC preventative
maintenance including inspections on chillers, pumps, cooling towers, air handler units,
pipes & valves, mini split units, emergency services, coil maintenance, duct cleaning,
regular filter replacement and HEPA filters (as -needed, at minimum twice a year). The
intent of this contract is to ensure the continued efficient, safe, and reliable operation of
all HVAC equipment through routine inspections, servicing, and maintenance in
accordance with industry standards and manufacturer specifications on a monthly basis.
3.1 FILTERS
The Contractor shall Furnish and replace all filters for all units specified on Equipment
List.
3.2 LOCATIONS OF WORK
The HVAC systems to be maintained are located at the following City facilities:
1. Government Center
18070 Collins Avenue, Sunny Isles Beach, FL 33160
2. Government Annex (under Construction until 2026)
18050 Collins Avenue, Sunny Isles Beach, FL 33160
3. Fleet Building
18080 Collins Avenue, Sunny Isles Beach, FL 33160
4. Building Department Modular Trailer
18080 Collins Avenue, Sunny Isles Beach, FL 33160
5. Gateway Park
151 Sunny Isles Boulevard, Sunny Isles Beach, FL 33160
6. Pelican Community Park
18115 N Bay Road, Sunny Isles Beach, FL 33160
7. Public Works Compound / Pump Station
19160 Collins Avenue, Sunny Isles Beach, FL 33160
8. The Spot
215 185th Street, Sunny Isles Beach, FL 33160
9. Heritage Park
19200 Collins Ave, Sunny Isles Beach, FL 33160
10. Town Center Park / Meditation Garden
17200 Collins Ave, Sunny Isles Beach, FL 33160
3.3 SCOPE OF SERVICES
i. Thermostat and Control Inspection
• Inspect thermostat operation in all modes.
• Check thermostat connections, level, and calibration.
• Tighten any loose mounting screws.
ii. Air Handling Unit and Drainage System Maintenance
• Clean drain pans and drain lines.
• Check float switch operation.
• Inspect wiring for loose or discolored connections.
• Replace belts (if applicable) at preferred customer rates.
• Inspect evaporator coil (cleaning not included in this contract).
• Inspect blower assembly.
• Lubricate bearings and oil ports.
• Inspect heater and verify heater operation.
iii. Fan Svstem Maintenance
• Inspect all fans.
• Record operating data.
• Lubricate moving parts as needed.
• Inspect belts and bearings.
• Inspect electrical connections.
iv. General HVAC System Maintenance
Inspection and servicing of:
• Chillers
• Pumps
• Cooling towers
• Air handling units (AHUs)
• Pipes and valves
• Mini -split units
• Emergency HVAC services (as needed)
• Coil cleaning and maintenance
• Duct cleaning
• Regular filter replacement
• HEPA filter replacement (as needed)
• Repair and replacement of parts and/or units.
3.4 HOURS OF WORK
The Contractor shall perform work Monday through Friday from 7:30 a.m. to 4:00 p.m.,
unless specifically authorized or requested by the City to perform work at alternate
times.
3.5 RECORDS
The Contractor shall be responsible for providing detailed service reports following each
scheduled maintenance visit and any emergency service calls. These reports are
essential for tracking the condition and performance of HVAC systems and ensuring
accountability and transparency in service delivery.
Each report must include, at a minimum:
• Date and time of service
• Location of service (specific facility and unit)
• Technician(s) performing the work
• Description of services performed
• Checklist of inspected components
• Noted deficiencies or issues, including photos if applicable
• Corrective actions taken or recommended
• Parts replaced (including serial numbers and warranty information, if applicable)
• Operating data recorded (e.g., temperatures, pressures, amperage)
• Recommendations for future maintenance or repairs
Reports must be submitted electronically to the City's designated representative
within 48 hours of service completion. The City reserves the right to request additional
documentation or clarification as needed.
SECTION 4
BID RESPONSE FORMAT
4.0 FORMAT
Submit an electronic bid response on DemandStar.com. All required signatures shall be manual
by an authorized representative who has the legal authority to bind the Bidder in contractual
obligations. Each page of the bid should state the name of the Bidder, the bid number, and the
page number. The City reserves the right to request additional data or material to support bid. All
material submitted in response to the ITB will become the property of the City.
LABEL EACH SECTION AS NUMBERED
Minimum Qualification Requirements (MARS)
Bidders must read the MQRs first to ensure you meet these requirements in order to provide
a response to this ITB. Bidders that do not meet all the MQRs stated will be determined non-
responsive and disqualified from the evaluation process and will not be considered. Bidder
must provide all MQRs as requested, in addition to the information requested below.
The proposal must be in the following format specifically addressing each criterion below:
1. Company Information
In response to this Invitation, all Bidders must provide the following:
■ Name of Agency/Company (including any "Doing Business As" names)
■ Company Locations
■ Internet Web Site Address (if any)
■ Office address and telephone number, email address
■ Proof of insurance
■ Bidder must submit a copy of Florida Division of Corporations Sunbiz report with
your company registered as active.
■ W9
Qualifications
Bidder's relevant experience, qualifications and past performance
■ An explanation of why the Bidder is the best qualified to perform the contract
and demonstrate its qualifications including an item -by -item disclosure outlining
how the Bidder meets or exceeds the requirements of this ITB.
Provide a brief introduction letter highlighting the overall experience and
qualifications of the Bidder with respect to the services requested under this
Solicitation. Project list demonstrating this minimum experience and shall
include, at a minimum: the project, date of completion, base contract amount,
number and amount of change orders, if any, the name, address, and phone
number of the owner or owner's representative familiar with the work.
Specifically list any projects, either complete or underway, that are located in
Miami -Dade, Broward or Palm Beach, Florida Counties.
■ Bidder must address the Minimum Qualification Requirements A — C, per
Section 2.2 of ITB.
3. Staffing
Relevant experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors
• The size and experience of the company staff pool from which staff assigned to
the management contract can be drawn.
• The composition of the staff team that will be assigned to the contract.
• The name of the person who will be responsible for the coordination of work.
• Experience and qualifications of staff and satisfactory record of performance of
staff
■ Each proposal must identify the name(s) and address(es) of all Subcontractors,
suppliers and other persons and organizations including those who are to furnish
the principal items of material and equipment. If requested by City after Bid
Opening and before Award, the successful Bidder shall submit to City additional
detail on any or all Subcontractors or Suppliers including without limitation,
pertinent information regarding similar projects, and other evidence of
qualification for each such Subcontractor, Supplier, other persons or
organization.
4. Approach / Methodology
Bidders' approach methodology to providing the services requested in this solicitation
must reference:
■ Suitability of the methodologies and approaches used in achieving tasks.
■ Overall organization to completing the project.
■ Work plan explaining how they intend on meeting the established deadlines.
■ Bidders are required to provide an Emergency Response Plan with 2 Hour
Response for emergency call -outs (submit with bid).
■ Bidders shall specify on the attached Bid Form the estimated
response/mobilization time necessary to get crews working after contract
award.
5. Corporate Standing and Authorized Signatory
Bidders must demonstrate that the company is in good standing and that the person
signing this submittal is an Authorized Signatory on behalf of the Bidders to sign bids,
proposals, negotiate and/or sign contracts, agreements, amendments and related
documents to which the respondent will be duly bound. The Bidders must provide a copy
of the State Certificate of good standing listing the officers of the company. If the signatory
is not one of the officers listed on the State Certificate, the Bidder must provide one of the
following forms of evidence of Signatory Authority with its response:
a. A copy of firm's Articles of Incorporation listing the approved signatories of the
corporation;
b. A copy of a resolution listing the members of staff as authorized signatories for the
Bidder; and
c. A letter from a corporate officer listing the members of staff that are authorized
signatories for the Bidder.
6. Litigation History
Bidder shall provide a summary of any litigation or arbitration that the Bidder, its parent
company or its subsidiaries have been engaged in or are currently engaged in, during the
past five (5) years against or involving (1) any public entity in Florida for any amount (2)
any private entity for an amount greater than $100,000. The summary shall state the
nature of the litigation or arbitration, a brief description of the case, the outcome or
projected outcome, and the monetary amounts involved. The City may disqualify any
Bidder it determines to be excessively litigious.
7. Forms and Attachments
Enclosed Forms;
Bidders must complete, sign as required, and submit the Addenda and all forms; and
Bidders' Current Certificate(s) of Insurance.
8. Exceptions
Bidders must list any exceptions taken to the terms and condition in this ITB.
QUALIFICATION REQUEST
INCLUDE WITH YOUR BID
Bidder must list projects of similar project scope fulfilling the following qualification requests:
1. List Project Management Personnel. Personnel cannot be changed without written approval.
Project Manager Richard Villaverde
2. How many years has your organization been in business as a Contractor?
23 years
3. List current workload.
Heating, Ventilation and air conditioning.
4. Is the Bidder subcontracting any part of this work? If so, give details to major key subcontractor's
name, address, phone number and type of work to be performed. Also, indicate the percentage of
the total work to be performed by the subcontractor.
No.
5. The business is a (sole proprietorship) (partnership) (corporation) and name of owner:
Corporation, Ricardo Villaverde
6. Has your company ever been debarred or terminated for default on a government contract?
No.
7. Bidder must list any exceptions taken to the terms and condition in this ITB.
N/A
8. Have you personally inspected the locations, are there any concerns that may impede your
performance on this project?
No.
9. Describe the Bidder's attributes, which make the Bidder best -suited for this project.
We already own 2 Maintenance contracts with the City of Sunny
Isles.
END OF SECTION
For Bidders choosing M to bid/propose on this opportunity, the city appreciates your
response using this form.
Please return via email to PurchasingCaD-sibfl.net.
Why did your firm choose not to respond to this opportunity?
Circle all that apply from below list:
a. We do not offer these services or equivalent.
b. Insufficient time to respond to the solicitation.
c. Our project schedule would not permit us to perform.
d. Unable to meet requirements.
Other:
ELECTRONICALL Y OR IN-PERSON IN VITA TION TO BID
SUBMITTO. SECTION 5 OPENING: 11:00 A.M.
DemandStar.com OR City Clerk's Office BID SUBMITTAL FORMS FRIDAY, )UNE 27, 2025
PLEASE QUOTE PRICES FURNISHED & INSTALLED, LESS TAXES, PROVIDED TO
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Procurement Director: Date Issued: This ITB Submittal Consists of
Genesis Cuevas ]UNE 11, 2025 this ITB, Attachments and
Exhibits
Sealed bids are subject to the Terms and Conditions of this INVITATION TO BID and the accompanying
Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal received electronically until the above stated time and date,
and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid
Submittal Requirement.
ITB 25-06-01
ITB HVAC MANAGEMENT SYSTEM PREVENTATIVE MAINTENANCE
A Bid Deposit in the amount of M of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of M of the total amount of the bid will be required upon
execution of the contract by the successful Proposer and City of Sunny Isles Beach
Richard Villaverde
FAILURE TO SIGN PAGE 32 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID
NON-RESPONSIVE
SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated June 23, 2025
Addendum #2, Dated June 24, 2025
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME: CT Mechanical
AUTHORIZED SIGNATURE: DATE: 06/19/2025
TITLE OF OFFICER: Owner
BID SUBMITTAL FORM
Bid Title: CITYWIDE HVAC MANAGEMENT SYSTEM PREVENTATIVE MAINTENANCE
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Bidder accepts all of the terms and conditions of the Advertisement or INVITATION TO BID and
Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This
Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Bidder agrees to sign
and submit the Agreement with the Bonds and other documents required by the Bidding Requirements
within ten days after the date of the City's Notice of Award.
In submitting this Bid, the Bidder represents, as more fully set forth in the Agreement, that:
The Bidder has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
■ The Bidder has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Bidder.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Bidder has not
directly or indirectly induced or solicited any other Bidders to submit a false or
sham Bid; the Bidder has not solicited or induced any person, firm or corporation
to refrain from bidding; and Bidder has not sought by collusion to obtain for itself
any advantage over any other Bidders or over the City.
The Bidder understands and agrees that the Bid is for unit prices to furnish and install individual Work
Items for maintenance and/or repair work, complete in place. Estimates are provided for the purposes of
Bid Evaluation and to establish unit prices for individual Work to be contracted by the City under individual
Purchase Orders, based on the unit prices established under this Bid.
The City and the successful Bidder will establish completion times for each individual Work Item and the
successful Bidder agrees that the work will be completed within the time frames agreed upon and stipulated
in the individual Purchase Orders and/or Notice to Proceed.
Firm Name: CT Mechanical
Street Address:
10750 NW 138th St, Hialeah Gardens, FL, 33018
Mailing Address (if different):
Telephone No. (305)986-2653 Fax No.
N/A
Email Address: Ctmechanical@aol.com FEIN No. 21 0-0/L 0/_LP_1 3
* "By signing this document the bidder agrees to all Terms and conditions of this
INVITATION TO BID.
Signature:
(Signature
Print Name: Ricardo Villaverde
Title: Owner
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE
BOUND BY THE TERMS OF ITS BID. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED
ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-
RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL
THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER TO
THE TERMS OF ITS OFFER.
PRICE SHEET
I. Bidder must use the Bid Price Sheet to submit Bidder's price for this Project.
II. Bidder shall hold the unit Bid Prices firm throughout the Contract period. Bidder
guarantees response time necessary to have a crew return to correct unfinished or
unsatisfactory services.
III. The City reserves the right to increase, decrease, and/or choose the items and quantities
below for the Project to meet its available budget using the unit prices provided below.
IV. Bidder must completely fill out each column below, i.e., unit price and total.
V. Not applicable or "N/A" is not acceptable and will cause Bidder to be determined non-
responsive. An authorized officer per the Bidders Sunbiz, must sign the Total Bid Price
Sheet.
VI. The award will be to the lowest responsive responsible Bidder for Total Bid Amount.
VII. Lump sum bid price shall include all costs for: a. Furnishing all tools, equipment, materials,
apparatus, facilities, labor, transportation, supervision and management necessary to perform the
work described in the bid documents; b. Providing the necessary safety precautions for the
protection of the public, such as barricades and warning signs; c. Cleanup activities to restore the
work site to a satisfactory condition; d. Federal, state and local taxes; and e. All permits and
licenses required to perform the work described in the bid documents.
ITB 25-06-01 HVAC Management System Preventative Maintenance
# of
Locations
LOCATIONS
COST PER
TOTAL ANNUAL
QTY
MONTH
COST
GOVERNMENT CENTER - 18070 Collins Avenue Sunny Isles Beach
(5) Air handlers
(3) Mini split units
(2)Condensor units
(4)Fan Coil Units
Pumps
Pipes/Valves/Belts
2,100.00
Hepa Filter
25,200.00
12
$
$
TOTAL ANNUAL
1$25,200.00
2
GOVERNMENT ANNEX (Under Construction) until
2026 -18050 Collins Ave
(6)Air Handlers
Pumps
Pipes/valves/Belts
1,500.00
Hepa Filter
18,000.00
Regular filter
12
$ -
$ -
$18,000.00
TOTAL ANNUAL
3
FLEET BUILDING -18080 Collins Ave
SCOPE OF WORK:
(1) Fan Coil Unit
500.00
Pipes/valves/Belts
6,000.00
Regular Filter
12
$ -
$ -
1
$6,000.00
TOTAL ANNUAL
4 Building Department Modular Trailer -18080 Collins Avenue
500.00
12 $ $ 6,000.00
TOTAL ANNUAL 1 $ 6,000.00
5 GATEWAY PARK - 151
(8) Air handlers
(10) Mini split unit
Pumps
Pipes/Valves/Belts
Hepa Filter
Isles Blvd
1,800.00
12 $ -1$21,600.00 -
TOTAL ANNUAL I s21,600.00
6 1 PELICAN COMMUNITY PARK -18115 N Bay Rd, Sunny Isles Beach
(3) Air handler
(2) Mini split unit
(1)Condensor Unit
Chiller 1,550.00
Pumps
Pipes/Valves/Belts
Hepa Filter 18,600.00
Regular Filter 12
TOTAL ANNUAL $ 6,000.00
7 PUBLIC WORKS COMPOUND -19160 Collins, Avenue Sunny Isles Beach
(3) Fan Coil Units
Pipes/Valves/Belts
Regular Filter
8 THE SPOT - 215185 Street
(5) Air handler
Pipes/Valves/Belts
9 Heritage Park - 19200 Collins Ave
500.00
12 $ _ $ 6,000.00 _
TOTAL ANNUAL $ 6,000.00
1,100.00
12 $ - $13,200.00
TOTALANNUAL $13,200.00
12 $ 500.00 _ $ 6,000.00 _
TOTAL ANNUAL 1 $ 6,000.00
10 Town Center Park / Meditation Garden -17200 Collins Ave
1 1 121 s 500.00 - 1$ 6,000.00 -
TOTAL ANNUAL I $ 67000.00
GRAND MONTHLY TOTAL (LOCATIONS 1-10) $10,5550.00
GRAND ANNUAL TOTAL (MONTHLY X 12) $126,600.00
ADDITIONAL AS -NEEDED
SERVICES
Hourly Rate
Service Technician
$101.03
Helper
$ 65.00
Service Technician After Hour
Emergency Service
$ 151.55
Repair Fans
$101.03
Repair & Replacement of any
equipment normal business hours
$101.03
Parts Mark-up
$ 10% NTE 10%
Disinfectant/ Coil Cleaning
$ 600.00 Ea.
Yearly Eva orater Cleaning
$600.00year/y
OTHER NOT INCLUDED ABOVE:
(BIDDER MAY FILL-IN):
0.00
"TY OF
t \SLE-
�J111111
Ln L
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. I Sunny Isles Beach, FL 33160
305.792.1707 1 sibfLnet I Purchasing@sibfl.net
34
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
d
1
1
Q
Q
Q
�+
� _ r..., 'Jig •R�
Z,tN
it
i
N
N
N
N
N
N
Z
Z
N
N
N i
O
N N
N
, 'O
5
f0 , "p
3
f0
f0 "p
f6 'O
do
ch
SOI
N
D to
v
0 Vf
y
y o N y
v d
N D cn N
N o"co -
W,
�1 -r,
t C C
t' O fV0 f0
�' O m
m
i
i, C
C
4—, C
C
C C
t0
N
�
N
T
T T
N M 4
fo
w m N N
.� m N
v
j
41
C
C
3
ate+
N C
ate+
C
7 4., ��''
C C
•N
7 C C_
cC
7 — �+ �+
m C C
7 — a+
N C
C
C
m
ate+
m
m
C
m
m
fd
C ate+
m m m
C
f0 H N m
C
m H f0 '�
C
m H '�
m
m
co
G
cli
Q
Q
Q
Q
Z
Z
Z
Z
Z
X
oC
ot
O
Y
LL
Q
N
N
m
m
Q
ei
a i
N
N
C
c
E
m
V)
tA
40
40
E
tw Y
N Y
to
pW
w O
O
OA O
`
-8 E
� �`
�p00a
tJ
C a+
0O
OC
C a+
1
0 O
O
a) O
aNi
HYi.
>
O C
O t
O
O '
m
CL
m
CL
T
W
� v
aq
E CL
v- C
ai
41
E CL
u
C
7
7
W
�
N
Q
N
¢
N
N
N
C
C
OJ
CL 2
41
p 2
O
u
O
u
M
to
t \Sk_E,S
6' CITY OF SUNNY ISLES BEACH
\.ljj.� jj n 18070 Collins Ave. I Sunny Isles Beach, FL 33160
r 305.792.1707 1 sibfLnet I PUrchasink@sibfLnet
35
11B 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
PELICAN COMMUNITY PARK
Asset Disc. Location Manufacturer Model Number Serial Number
Mini -Split Mini -Split air handl IT Room Carrier 40MVC012-3
Mini -split Mini -split evaporati Elevator room Mitsubishi Elect MS-Al2WA
0308V06001
7001838
AC Building contrAC Building control HVAC Room inside thiTrane TRACER SUMMIT BCU BMTX001AAB011
AHU-2 Air handling unit for HVAC Room inside thi Trane MCCB008UAOCOUB
AHU-1 M -Series Climate C HVAC Room behind b Trane MCCB012UAOCOUB
K06L35085A
K061 -35097A
AHU-3
Air Handling Unit in HVAC Room on 2nd fl Trane
K061 -35091A
MCC B021UAOCOUB
CH -1
Chiller HVAC Room on 2nd ft Daikin
AGZ100EDHEMNN00
STNU171200029
RHITZISITSTANN
Air Handling Unit Air handling unit lo( Left closet inside Gyrr Rheem RHITZISITSTANN WO52363978
Comments
Manufactured Year -
Installation Date -
Maintenance
Schedule -
Maintenance By:
Manufactured Year -
Installation Date -
Maintenance
Schedule -
Maintenance By:
Manufactured Year -
Installation Date -
Maintenance
Schedule -
Maintenance By:
Manufactured Year .
Installation Date -
Maintenance
Schedule -
Maintenance By:
Manufactured Year .
Installation Date -
Maintenance
Schedule -
Maintenance By:
Manufactured Year -
Installation Date -
Maintenance
Schedule -
Maintenance By:
Manufactured Year -
2017
Installation Date -
Maintenance
Schedule -
Maintenance By:
Manufactured Year -
2023
Installation Date -
Maintenance
Schedule -
Maintenance By:
�c1TY j� F
iL
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. I Sunny Isles Beach, FL 33160
305.792.1707 1 sibfl.net I Purchasing@sibfl.net
36
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
s
If
a
v
O O
C4
o
o O 0)
o o W
O O 0)
o o W
0 0 0)
O o w
O o Q)
o o W
r+
N
N N
N N
N N
MC
E
0/ d
W Gl
W N
7
N N
G1
i 7
G/ N
E
} N L T T
m
} N L T T
m
>• O L T T
`m 00
}
`�° `m °�
° `m °°
v '�° f0
v O a
v vi m m
w o d u
v m
N v u
�n m
w o v u
v �n m
w o a u
v v u
7 CO N \
y w u
Id 7 CO \
y w u
7 CO \
L a v u
Y m\
v ar u.
7 CO m\
.2
N Y L N N
N C C
Vm• _M W L W u
C
M Y L W N
m C C C
V' y •L r N
C C C c 2
i0+ •C a0+ u
C C C c g
C C
10 v"i f0 O c0
C
f0 v"i 10 O f0
C
f0 v"i 10 O f0
N f0 O •f0
f0 v+'i f0 O c0
7
J
D
J
J
J
z
M
O
V
O
M
M
a• -I
N
O
O
O
O
N
O
N
N
N
N
0
0
0
0
0
0
co
O
m
0
m
O
W
O
O
m
tm0
O
0
s
u
W o
a 0
W
w o
Z
p
O O
W O
p
O
O
O
V
mp
Cc O
p
0
0
CO 0
CL
0
Q
LL
LL
U0W
W
p
o
O
p
O
U
U
o
u
Uo
u
0
M0
0
►=-o
�S
d
w
c
c
m
�
c
c
c
c
c
F-
e
O
'r
OO
O
O
K
O
K
K
K
cc
u
a
D
A!
A.
a+
a+
+r
U
U
U
a
U
a
V
a
a
a
M
N
a-1
N
M
V
Ul
>
>
j
D
K
c
4
4
4
F
F-
F-
0) O 4!
-j N >
O O N
N N>
O O a)
N N >
WO
00 O O
N>
W0
O1 O O
rl N>
W0
O O N
N N>
W
O O W
N N N
O O W
N N d)
O O
N N
o
N N di
O
N N
O
N N
75
10-0
a) + w
m -0
ai v
m 10
v a
m 'Oa
a
2
m _0
�+ v
m _0
w v
Y�41 L T m
- aO) U TT.. OY
2, T m
Y �w 5 T m
Y y., m
Y a+ U T. m
U
v 0- m aJ U
v 0 m O U_
N 0 M m al U
N U
j C V} CC
O m\ m t
7 C V} CC
t'j O_
j C V} C .�
O m\ m t
C U mO C C
�' O_ m Y m
7 C U} CC
t'j O m\ m L
7 C U Y C C
U O m\ m t
c c
c n c U
c ,n c
'' c ,� c
m" c^ c
m" c m c
m+ +n U
V 0)QJ
C C
m'
Y a1
m C
m' U
3 _� Y Y Y 4!
m C C
m
3 ate) yt,, 0,U U
m C C C
a0+ aL-+ ateU -. u
m C C C
U
7 � am+ (k)al
m C C C
C m C
M m O m
v+i
C C
m ; m O m
C C
m N m O m
C
m u+i m O m
=�22G
C
m m O m
C
m "1 m O m
QLn
LL
W
W
n
N
M
eN-4
m
O
N
e
m
c7
0
o
C4
00
N
2
N
V
01
2
2
0
0
0
o
o
p0
m
O
O
o
0
o
00
Ln O
t0
o
N
V p
W p
O
O
co
N
O
10 p
p
0
p
M
O
Q O
OLU
co
O
D
m
O
Y
C O
Q
0
co
O
O
M
O
co
n
O
O
M O$
(�
V
V
t0
Q
Q OO
M=
Oj
n
Y
d
U Q
►- 000
O
cc
C
0 m
'D
C
Y
t/1
2
C
� V
u
o
c
c
c
v
L
c
F
H
Q
G W
F
L m
� u
c c
vm
E
w
w
w
w
w
v u
ar
cc W-
cc
cccc
a
0
c
v
>
>
j
v
m
2
c '=
c
Q
Q
a
a
u
Q
-T
D
D
u
WOf
J
d
N
a"
3
a,
m
M,
f t
1111"
-'
�•M1 .
O
O
O
4
T
T
T
V- U
U
f3 U
W
N
a)
01 O O L
N O a1 L
O dJ L
N `� m
'"� m
a�-I i..t m
C
N> u
ON N W u-
�"� N> VV
N N W W
.-i N> U
W aJ
N
O 7 C
N N U O
O 7 C
N N U O
O J
N N (� O
N
N 2N
c-,
N v"i
N i
d, n
J
'Qu) o L G
o
L J ~
m v U
L J
m v
L J L
m v Q
L J
m v Q
L J L
m o Q
> N N >•
4) tU aJ
}
a) N 4!
>-
w N W T
>
a! a) a/ T
}
N tU 0/ T
> �'
> m
'O m
-O m m
M
+' u C
-p m N
�' u m
'O m N
+' m
-O m
'n
u m
'O m
al
U
u
al O m y
L aJ U
N O m w
L Oi u
i) O (U
U
a! D N
L u
w O u
L U
)=
J CU a C
o m_ m
J C u > C
m m
J C u>- C
t o m m
w
7 c u c
c o m m
lu
J C u C
O m m
7 C U c
O m m
u
.2
i+ C y� C
c c
m a+ C C
m w t y
J = 1•,�,,,
m W L w
J J.+ N
m
4! m Cit v
J i+ F+ i+
m
w m ai a
J Y -
m y a)
J �+ �+
w an d ar
J
E m c c C
m Um o m
c m c c C
m m o m
c m C c c
m y m O m
c m c C
m m m
c m c c
m N m m
c mc C
m H m m
M
N
H
.N1
nr-IO
N
Nr,
M
cn
to
Ln
V
V
Q
N
v
m
3
.fit
3
z
3
3
m
a
o
Q
a
z
o
oo
v
o0
o
r'
Q
S
S
0
Z>
N
Z
J
J
J
J
=�
W
w
ix
u
v
w
L
H
(U
aJ
wC
a
a)
N
~
K
K
K
K
O m
O m
O m
Z aj
Q
N O Y C
al O N tw
c
d O N to
c
d m
L
3 0
p, m
L
3 0
0- to
3 o
m m
V > t:J V
m m
Y > C7
m m
i> > L7 L
w
l7 t"n
(D n
(D vt
J w
o w o nm.
T
'o w o a
o' w o a.
L
ar
L
v
L
ar
LL
N
{0/
CC
C
�
.a
VI
IA
m
m
m
d
d
L
a
L
a
a
E
o c
u D
O c
v
N
U
Q
M
N
J
M
w
1A
T
m
3
a,
m
M
TFTT
.
w
"t to t
w
t to t
w
't ko t
0
O O-1 C
O O "o C
O O 'm C
N N i7 O
N N C! O
O
N N Ut;
10, a
y N t?
} a) T
> w ) T
.O N um
.D to m
u
Im
Comm
Comm
comm
m C C
m C C
f0 C C
C
C
C
i C 2
C
i 2 2
C
2 E
en
0
N
W
rl
M
Ln
1l
V
a
-i
V
eq
�
Q
3
3
z
z
N
W
N
N
(7
R
m
•L
�i
v
w
L
LA
E
E
w
w
O
w
w
a�
K
E
E
E
O
O
O m
3
� 3
3
w 0 w m
'0-—C Y C
w O w m
-0 Y Y C
w`O w on
-0 Y Y C
v, N N Y
Y >
w to O Y
Y > L
,n m m Y
Y i L
T 10
w w 10
7 w w m
O w O a
O w O a
O w O a
`O
`0
N
y
Y
a
a
�
E '=
E !'
c
0
u D
°
u :
E
, % I Y ov
\SLF_S
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. I Sunny Isles Beach, FL 33160
305.792.1707 1 sibfl.net I Purchasing@sibfl.net
37
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
x x x x x x x x
x x
; §
■
2
|
§ |
| !
|
|
|
.
(
; |
�
§
!
■
! P
� K
) ■
■
2
|
§ |
| !
|
|
|
! |
(
�
§
!
■
! P
� K
■
�
§
) ol
|
■
-
`
�
;
| |
§
2
§
| |
I | ;
x x x
x x x
|
�
!
-
I
Fav�,
En
x x x
T 0,
y \SLF_.S
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. I Sunny Isles Beach, FL 33160
305.792.1707 1 sibfl.net I Purchasing@sibfl.net
38
ITB 25 06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
Ar
ly
l
{y
•� � :tl>ty �: `•�It�I.I'�1.1 � i:. � Y �• i ��*_fir',:{ ti
� .tet;. ✓ +� �k
IF -
Wil.
'IYv OOF(� [�
\C) I LJ V
CITY OF SUNNY ISLES BEACH
\ifllklll 18070 Collins Ave. I Sunny Isles Beach, FL 33160
305.792.1707 1 sibfl.net I Purchasing@sibfl.net
39
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
Building Module
• (x1) Wall Unit
o Brand Name- BARD
�.:4;;y� s3. ss. ➢ It I ®�'1 ��{--moi
..:'� . . .... .. ..... "_"• i 43� .71.4•
illillllLn
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. I Sunny Isles Beach, FL 33160
305.792.1707 1 sibfl.net I Purchasing@sibfl.net
40
ITB 2506-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
Public Works HVAC
o (x3) Wall Units
o Brand Name- BARD
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. I Sunny Isles Beach, FL 33160
305.792.1707 1 sibfl.net I Purchasing@sibfl.net
42
ITB 25-06-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
Fleet Building Hvac
• (x1) Package Unit
o Brand Name- Carrier
'�1Y 0,
\S I -ES
Z� 6 CITY OF SUNNY ISLES BEACH
J n 18070 Collins Ave. I Sunny Isles Beach, FL 33160
i" 305.792.1707 1 sibfl.net I Purchasing@sibfl.net
41
ITB 25-06 01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
Town Center
• (x1) Mini Split
o Brand Name- Carrier
• (x1) wall unit
o Brand Name- General Electric
Clt\ Oc
l SSI -ES
��II111l11.77
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. I Sunny Isles Beach, FL 33160
305.792.1707 1 sibfl.net I Purchasing@sibfl.net
43
ITB 2506-01 CITYWIDE HVAC MANAGEMENT PREVENTATIVE MAINTENANCE
O�SVp1NY lS<�fd
NON -COLLUSION AFFIDAVIT
u x
City of Sunny Isles Beach
18070 Collins Avenue
%r raa� F l OR`O' 46 Sunny Isles Beach, FL 33160
of suN'ao Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
COUNTY OF Miami -Da e
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
CT Mechanical
(Name of Corporation, Partnership, Individual, etc.)
a, HVAC formed under the laws of FL
(Type of Business) (State)
of which he is Sole Owner
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
Ricardo Villaverde
AFFIANT'S NAME
Owner
AFFIANT'S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this 1 day of ` XJ (lp _ 20 LJ
Pe onally Kno or Produced Identification
Type of identification
(Affix seal here)
a�
7W"" FRANUS DIAZ p ( e pri ted or typed)
(01mission tI HH 143761
2
Expires October 18,025ncc 100 36r?d1�
'•'•;Fo'•'°`�'� BondudThruiruyFtinlnsqra
DECEMBER28,2010
SUNNY 1$,
FL
A 7
S •'➢D7 ' 10 yt�
Affidavit of Compliance with Anti -Human Trafficking Laws
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606
The undersigned, on behalf of the entity listed below ("Entity"), hereby attests, under penalty of
perjury, as follows:
1. Entity does not use coercion for labor or services as defined in Section 787.06, Florida
Statutes. (Source: § 787.06 (13), Florida Statutes - Human Trafficking).
2. The undersigned is authorized to execute this affidavit on behalf of Entity.
Date: June 19 , 2025
Entity: CT Mechanical
o �—
Signed:
Name: Ricardo Villav rde
Title: Owner
STATE OF —�A JY � d-(�
COUNTY OF "' LV--� ' -1-) C,- kK
The foregoing instrument was acknowledged before me, by means of 4 physical presence or ❑
online notanzatio this ? day of .1 1142- 20 C by
.0 (A ate , as rr1 tJ n -k C: for
who is pe a y know
me or who has produced as identification.
Notary Public Signaturc.-�� State of Florida at Large (Seal)
-4 Print Name: expires:��
FRA14CYSDIAZ
V% C ,mission # HH 14376?
a*:
Ex ices OctAber 18, 2025
B/d hro imY Farntnsuranca 8n4�3$5�10/$s
� yVNNY 1S�F,f
:. PUBLIC ENTITY CRIMES
' City of Sunny Isles Beach
18070 Collins Avenue
sF '' . Ft. o a�°0 Sunny Isles Beach, FL 33160
carr of su" � Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub -Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach
by Ricardo Villaverde, Owner
Ipnni mdnaduai s name and Nei
for CT Mechanical
(pnnt name of entity submitUng sworn statement)
whose business address is:
10750 NW 138th St, Hialeah Gardens, FL, 33018
and (if applicable) its Federal Employer Identification number (FEIN) is 20-0002053
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement: )
11.2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo contendere.
11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
X Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THOEINFO MATION CONTAINED IN THIS FORM.
By:
(Signa Ricardo V' Iaverde
(Printed Name
ole Owner
(Title)
Swor to and subscr'bed be�or a this day of Y14L , 20 by
C V1��W
(AFFIX NOTARY STAMP HERE) '
Signature:
;.�rqY►yg•,• FPMCYS DIAZ
* Omission 4 H
•rxpi,es Odder 18, 2025
-••+.FAldoe;
0
wn OR Produced Identification
�O�SupNY iS`E��'
EQUAL OPPORTUNITY /
u _ _
AFFIRMATIVE ACTION
iF FLOPS° ,�' City of Sunny Isles Beach
�'rr a. 5%)".`'O 18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed:
Title:
Firm:
Address:
DECEMBER 26, 2010
Richard Villaverde
Owner
CT Mechanical
10750 NW 138st, Hialeah Gardens, FL, 33018
�0� SVNNY rSt�J��
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
f LOP` ' % Sunny Isles Beach, FL 33160
c''r or SUN "H0 Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF Miami - Dade
BEFORE ME, the undersigned authority, personally appeared
deposes, and states:
who was duly sworn,
18.1. 1 am the Owner of
CT Mechanical with a local office in and principal office in
10750 NW 133st Hialeah Gardens, FL
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. described
as: Golden Shores Street Lighting. The Affiant has made diligent inquiry and provides the information contained in this
Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.81 certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
this Lt� days ofd`. W _ , 2025.
Print or Type Name and Title
Sworn to and stl�fore me this day of �� l� ilQ _ 2025.
�_ p�rcr�"1y � OR
O Produced Identification ; Type of Identification
NOTARY PUBLIC STATE OF FLORIDA
7:' • FRANCYS DIAZ
1° C emission # HH 14376?
s• o Expi,es October 18, 2025
"'•'Fo ;op�. Bondo•1ThruTroyFainlnsurance800-305M '
DECEMBER 28. 2010
��Q SVNNY 7
DISPUTE DISCLOSURE
u s
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
ov W4 �Mo Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES NO X
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES NO X
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES NO X If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
CT Mechanical June 19, 2025
Firm
Authori Ignature
DECEMBER 28, 2010
Date
Ricardo Villaverde, Owner
Print or Type Name and Title
O� Sur1NY is,
x�
tiF C',9� FlOR0O h4'
'" Of sun'�o
STATE OF FLORIDA )
COUNTY OF Miami - Dade )
ANTI -KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI -KICKBACK AFFIDAVIT
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
of
By, Ricardo Villaverde
Title: Owner
The foregoing instrument was acknowledged before me this 19 day of
June 20 25, by Ricardo Villaverde [name
person], as Sole Owner [type of authority], for
CT Mechanical [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
ersonall Kn n
"y� entification Produced
DECEMBER 28, 2010
Wbiliz/
c State of Florida
Print or Type Commiss oned Name
OR Produced Identification
«Q�nP•.,. FRANCYSDIAZ
r° C :mission # HH 1 337V
Exp.ires October 18, 2025
+'Fk� a8�t"hiIF16Td?1C � nce
Ot SVONY ,s`FJI
R
u Z
Y CONTRACTOR ANTI -BOYCOTT CERTIFICATION
• o• svx .N
[PURSUANT TO FLORIDA STATUTE § 215.135]
I, Ricardo Villaverde , on behalf of CT Mechanical
Print Name Company Name
certifies that CT Mechanical does not:
Company Name
1. Participate in a boycott of Israel; and
2. Is not on the Scrutinized Companies that Boycott Israel list; and
3. Is not on the Scrutinized Companies with Activities in Sudan List; and
4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List; and
5. Has not engaged in business operations in Cuba or Syria.
Signature
Owner
Title
June 19, 2025
Date
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employment eligibility of all new public employees through the U.S. Department of Homeland Security's E -
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E -Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E -Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit
the E -Verify website (https://www.a-verify.gov/emt)lovers/enrolling-in-e-verify) and follow the
instructions. The contractor must, as usual, retain the 1-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E -Verify requirements.
CT Mechanical
Company Name c �_
June 19, 2025
Offer a Date
Ricardo Villaverde Owner
Print Name Title
20-0002053
Federal Employer Identification Number (FEIN)
Sworn to and subscribed before me on this this4�' I day of } 2025.
By
"R % C 0�r4J �A I cn,rci�-
c:R,ls personally known to me
O Has produced identification (type of identification produced: )
Signatur &6trry P blic
a►�C� �tVk �06 J.
Print or Stamp of No ary Public Expiration Date :o;' iYe�FRANCYSDIAZ
CAimtssion # HH 14376i'
9` r E*i es October 18, 2025
�' Bonfed Thre Troy FlAlnsurance OW385_h f9
AFFIDAVIT OF COMPLIANCE WITH FOREIGN ENTITY LAWS
O, fON
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
The undersigned, on behalf of the entity listed below ("Entity"), hereby attests
under penalty of perjury as follows:
1. Entity is not owned by the government of a foreign country of concern, as
defined in Section 287.138, Florida Statutes.
2. The government of a foreign country of concern does not have a controlling
interest in Entity, as defined in Section 287.138, Florida Statutes.
3. Entity is not organized under the laws of a foreign country of concern, as defined
in Section 287.138, Florida Statutes.
4. Entity does not have a principal place of business in a foreign country of concern,
as defined in Section 287.138, Florida Statutes.
5. The undersigned is authorized to execute this affidavit on behalf of Entity.
Date: June 19 : , 2025
Entity:
CT Mechanical
STATE OF CI)(LA
COUNTY OF C�S�
Signed:
Name: Ricardo Villaver e
Title: Owner
The foregoing instrument was acknowledged before me, b means of _q physical
sence or ❑ on`lie\ notarization, this � d y of � , 20� by
K�Pr(- CC -A6 V U J J�, as r
who is ersonall
known to me or who has produced as identification.
Notary Public Signa
Print Name:
State of Florida at Large (Seal)
My commission expires: IS, 2 -Ca
;�q+►o"9;•. FRANCYSDIAZ
R4 Cwmission#HH 143767
9.
• a Expii es October 18, 2025
Bonded Thro Troy FaielnsufanCe 800.385.1619
F -11V or
y ISLES
The Height of Lving
CITY OF SUNNY ISLES BEACH
RELEASE, WAIVER OF LIABILITY AND ASSUMPTION OF RISK
FOR PROJECT SITE VISIT(S)
In consideration of being permitted to enter, our citywide facilities, ("Project Premises") for
inspection in relation to INVITATION TO BID 25-06-01 CITYWIDE HVAC MANAGEMENT
SYSTEM PREVENTATION MANAGEMENT by signing below the UNDERSIGNED HEREBY:
1. ACKNOWLEDGES THAT THE VISIT TO OR TOUR OF THE PROJECT PREMISES IS
POTENTIALLY HAZARDOUS and involves certain risks, including the risks of serious bodily
injury, death, and property damage.
2. ASSUMES FULL AND SOLE RESPONSIBILITY FOR BODILY INJURY, DEATH, OR
PROPERTY DAMAGE arising out of or related to the visit to or tour of the Project Premises,
whether caused by the negligence of the Releasees or otherwise.
3. RELEASES, WAIVES, DISCHARGES, AND COVENANTS NOT TO SUE the City of
Miramar ("City"), its officers, officials, agents, and employees ("Releasees"), from and for any and
all claims, losses, or damages, and any claims or demands therefore (including, without
limitation, legal fees and disbursements) on account of bodily injury, death, or property damage
(including the loss therefrom) arising out of, from, or in any manner related or connected to the
visit to or tour of the Project Premises or the entry by the UNDERSIGNED upon the Project
Premises, whether caused by the negligence of the Releasees or otherwise.
4. AGREES TO ASSUME THE RESPONSIBILITY AND LIABILITY for damage or injury to all
persons and to all property, including the loss of use therefrom, arising out of, from, or in any
manner connected with the UNDERSIGNED'S entry upon or use of the Project Premises.
Notwithstanding any provision or agreement to the contrary, UNDERSIGNED shall defend,
indemnify and hold harmless the Releasees against all claims, damages and losses (including
without limitation legal fees and disbursements) for injury to persons or damage to property,
including the loss of use therefrom, arising out of, from, or in any manner connected with the
UNDERSIGNED'S entry upon or occupancy of the Project Premises.
5. AGREES THAT THIS RELEASE, WAIVER OF LIABILITY, AND ASSUMPTION OF RISK
EXTENDS TO ALL ACTS OF NEGLIGENCE BY RELEASEES, AND IS INTENDED TO BE AS
BROAD AND INCLUSIVE AS IS PERMITTED BY THE LAWS OF THE STATE OF FLORIDA
and that if any portion thereof is invalid, agrees that the balance shall, notwithstanding, continue
in full legal force and effect. This Release sets forth all agreements and understandings of
UNDERSIGNED with respect to the subject matter hereof.
6. AGREES TO ABIDE by the City's safety policies and procedures, criteria and
requirements at the Project Premises, and all safety instructions and directions provided by the
City at the Project Premises.
I HAVE READ THIS RELEASE, WAIVER OF LIABILITY, AND ASSUMPTION OF RISK,
FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL
RIGHTS BY SIGNING IT, AND HAVE SIGNED IT FREELY, KNOWINGLYAND VOLUNTARILY
WITHOUT ANY INDUCEMENT, ASSURANCE, OR GUARANTEE BEING MADE TO ME AND
INTEND MY SIGNATURE TO COMPLETELY AND UNCONDITIONALLY RELEASE ALL
LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW. This document is binding upon
me and my family, heirs, children, assigns, personal representatives and anyone with the
authority to act on my behalf.
By:
Releasors signatur
Print Name: Ricardo Villaverde
Date: June 19, 2025
Title: Owner
Company: CT Mechanical
CITY OF SUNNY ISLES BEACH - RELEASE, WAIVER OF LIABILITY AND ASSUMPTION OF RISK FOR PROJECT SITE V ISIT(S)
Page 2 of 2