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HomeMy WebLinkAboutReso 2025-3853RESOLUTION NO. 2025 -5 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AWARDING INVITATION TO BID NO. 25-06-01 TO, AND APPROVING AND AGREEMENT WITH, RGEN ENTERPRISES, LLC, d/b/a COOL WATER AIR CONDITIONING, AS THE PRIMARY AWARDEE FOR PREVENTATIVE MAINTENANCE SERVICES OF HVAC MANAGEMENT SYSTEMS LOCATED AT GATEWAY PARK, PELICAN COMMUNITY PARK, PUBLIC WORKS COMPOUND, THE SPOT, HERITAGE PARK, AND TOWN CENTER PARK/MEDITATION GARDEN, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED EIGHTY-THREE THOUSAND SIX HUNDRED DOLLARS AND NO CENTS ($183,600.00); ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach (the "City") is in need of a contractor to provide preventative maintenance services for the HVAC management system located at Gateway Park, Pelican Community Park, Public Works Compound, The Spot, Heritage Park, and Town Center Park/Meditation Garden (the "Services"); and WHEREAS, on June 11, 2025, the City issued and advertised Invitation to Bid No. 25-06- 01 (the "ITB") for Citywide HVAC Management System Preventative Maintenance Services and received nine (9) submissions; and WHEREAS, RGEN Enterprises, LLC. d/b/a Cool Water Air Conditioning ("Primary Awardee") has represented to the City that it possesses the requisite qualifications, expertise, and licenses to perform all necessary work in connection with the Services specified in the ITB; and WHEREAS, the City Commission wishes to award the ITB, and enter into an Agreement with the Primary Awardee to provide the Services, in an amount not to exceed One Hundred Eighty -Three Thousand Six Hundred Dollars and No Cents ($183,600.00), which includes a contingency, if necessary, in the amount of Thirty Thousand Dollars ($30,000.00), attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Award of Bid No. 25-06-01 and Approval of Agreement. The City Commission hereby awards the ITB to, and approves an Agreement with, the Primary Awardee to provide the Services, in an amount not to exceed One Hundred Eighty -Three Thousand Six Hundred Dollars and No Cents ($183,600.00), which includes a contingency, if necessary, in the amount of Thirty Thousand Dollars ($30,000.00), attached hereto as Exhibit "A". Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement. @BCL@B414F1BC Page 1 of 2 155 Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this ATTEST: Mauricip Betancuk CMC, City Clerk Larisa Svechin, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY: ain E. Boileau for Nabors, Giblin & Nickerson, P.A., City Attorney Moved by: %C Seconded by: Vote: Mayor Svechin ✓ (Yes) (No) Vice Mayor Lama (Yes) (No) Commissioner Joseph—� Yes) �(Yes) (No) Commissioner Stuyvesant ✓ (No) Commissioner Viscarra(d%-prj> -_" (Yes) (No) @BCL@B414F1BC Page 2 of 2 S`,NNY /gF o a d a > y .. AGREEMENT BETWEEN THE CITY OF SUNNY ISLES F• r BEACH AND RGEN ENTERPRISES, LLC, d/b/a aF, �° FLOP °'+� °` `°" �� COOL WATER AIR CONDITIONING CONTRACT NO. 2025-9146 THIS CONTRACTUAL AGREEMENT (hereinafter "Agreement") is made this 7i2 f'd�' day of August, 2025, by and between the CITY OF SUNNY ISLES BEACH, Florida, (hereinafter "City"), and RGEN ENTERPRISES, LLC, d/b/a COOL WATER AIR CONDITIONING, a Florida limited liability company, whose Federal Employer Identification (FEI) No. is 82-5367386 (hereinafter "Contractor"). I!] 0(411 IEN Oki WHEREAS, the City is in need of a primary and non-exclusive Contractor to provide preventative maintenance to the HVAC Management Systems located at Gateway Park, Pelican Community Park, Public Works Compound, The Spot, Heritage Park, and Town Center Park/Meditation Garden, as more particularly described in Invitation to Bid ("ITB") No. 25-06- 01, entitled "Citywide HVAC Management System Preventative Maintenance," attached hereto as Attachment "A," and incorporated herein by reference and made a part hereof (hereinafter "Services" or "Work"); and WHEREAS, upon evaluation, Contractor was determined to have submitted the lowest responsible and responsive bid; and WHEREAS, Contractor is qualified, willing and able to provide the Services subject to the terms and conditions contained herein; and WHEREAS, the City wishes to enter into this Agreement with Contractor to provide the desired Services, as primary and non-exclusive Contractor, for an amount of One Hundred Fifty - Three Thousand Six Hundred Dollars and No Cents ($153,600.00), plus Thirty -Thousand Dollars and No Cents ($30,000.00) as a contingency amount, if necessary, resulting in a total not -to -exceed amount of One Hundred Eighty -Three Thousand Six Hundred Dollars and No Cents ($183,600.00); NOW THEREFORE, in consideration of the promises and the mutual covenants set forth herein, the parties agree as follows: TERMS 1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and made a part hereof for reference. 2. THE CONTRACT DOCUMENTS. The Contract Documents consist of this Agreement, as well as ITB No. 25-06-01, and all addenda thereto, appended hereto collectively as Attachment "A," and Contractor's Response thereto, appended hereto as Attachment `B" (hereinafter referred to collectively as "Contract Documents"). In the event of any conflict between or among the contract documents or any ambiguity or missing specifications or instruction, the following priority is established: RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax A. First, this Agreement Between the City of Sunny Isles Beach and RGEN Enterprises, LLC, d/b/a Cool Water Air Conditioning — Contract No. 2025-9146. B. Second, Invitation to Bid No. 25-06-01, entitled "Citywide HVAC Management System Preventative Maintenance," and all addenda thereto. C. Third, Contractor's Response to ITB No. 25-06-01. 3. SERVICES. Contractor shall provide the Services, as the primary and non-exclusive Contractor, pursuant to the terms and conditions set forth in the Contract Documents, including but not limited to, providing all labor, equipment, and materials for HVAC preventative maintenance, including inspections on chillers, pumps, cooling towers, air handler units, pipes, valves, mini split units, emergency services, coil maintenance, duct cleaning, regular filter replacement, and HEPA filters, at Gateway Park, Pelican Community Park, Public Works Compound, The Spot, Heritage Park, and Town Center Park/Meditation Garden. The Services shall be performed by Contractor to the full satisfaction of the City. Contractor agrees to furnish all labor and material in a good and workmanlike and professional manner to perform Services. Contractor agrees to have a qualified representative to audit and inspect the Services provided on a regular basis to ensure all Services are being performed in accordance with the City's needs and pursuant to the terms of this Agreement and shall report to the City accordingly. Contractor agrees to immediately inform the City via telephone and in writing of any problems that could cause damage to the City's property, improvements and persons. Contractor will require its employees to perform their work in a manner befitting the type and scope of work to be performed. In the event the Contractor fails to complete the Services pursuant to the terms of this Agreement and City must undertake the completion of performance of Services, Contractor agrees to indemnify the City for all costs incurred with respect to the completion of those Services and any damages the City may suffer as a result of the Contractor's failure to perform the Services. 4. TERM. Subject to the provisions relating to the termination of this Agreement as set forth hereunder, the initial term of this Agreement shall commence on August 1, 2025, and shall continue thereafter for a period of two (2) years. Prior to, or upon completion of the initial term, the City shall have the option, at its sole discretion, to renew this Agreement for one (1) additional three (3) year renewal term. The terms of Section 11 entitled "Warranty of Services & Materials," Section 12 entitled "Defective Work," Section 14, entitled "Indemnification and Waiver of Liability," and Section 21, entitled "Compliance with Law," shall survive termination of this Agreement. 5. COMPENSATION. During the term of this Agreement, the City shall pay Contractor for Services performed under this Agreement, an amount of One Hundred Fifty -Three Thousand Six Hundred Dollars and No Cents ($153,600.00), plus Thirty -Thousand Dollars and No Cents ($30,000.00) as a contingency amount, if necessary, resulting in a total not -to -exceed amount of One Hundred Eighty -Three Thousand Six Hundred Dollars and No Cents ($183,600.00). Payment to Contractor for all charges under this Agreement shall be in accordance with the Contract Documents, under the following conditions: A. Disbursements. There are no reimbursable expenses associated with this contract except for expenses approved by the City Manager. RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax B. Payment Schedule. Contractor shall submit invoices to the City by the 10th day of each month. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If Services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the Agreement number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. C. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. If the City should not appropriate or otherwise make available funds sufficient to purchase the Services procured pursuant to this Agreement, the City may unilaterally terminate any and all contractual or other obligations herein without any further liability or penalty upon twenty (20) days' notice to Contractor. D. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 6. LIQUIDATED DAMAGES. Failure to complete work within the time specified by the City's Project Manager, including any extension granted in writing by the City, shall obligate the Contractor to pay the City, as liquidated damages and not as a penalty, an amount equal to Two - Hundred Dollars and No Cents ($200.00) for each calendar day of delay in the completion of the work. If any liquidated damages are unpaid by the Contractor, the City shall be entitled to deduct these unpaid liquidated damages from the monies due the Contractor. 7. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any action of the parties shall be construed to constitute or to render the Contractor an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent contractor other than those obligations which have been or shall have been undertaken by the City. Contractor shall be responsible for any and all of its own expenses in performing its duties as contemplated under this Agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be that of the Contractor, other than those set forth in this Agreement. Contractor shall furnish its own transportation, office and other supplies as it determines necessary in carrying out its duties under this Agreement. RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 8. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. Contractor shall not subcontract, assign, or transfer any work under this Agreement without the prior written consent of the City. Should the Contractor subcontract any services under this Agreement, it shall be done with continued liability for the Contractor. The Contractor shall remain responsible for services, responsibilities, and liabilities of any person or entity acting under Contractor. 9. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance coverage to protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents or employees, as indicated below: A. Comprehensive General liability insurance, including broad form contractual liability coverage for all operations, including, but not limited to, contractual, products, and completed operations, personal injury and property damage liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence, and One Million Dollars ($1,000,000.00) in the aggregate. B. Business Automobile Liability which shall include coverage for all owned, non -owned and hired vehicles for minimum limits of not less than One Million Dollars ($1,000,000.00) combined single limit per occurrence for bodily injury and property damage. C. Worker's Compensation and employer's liability coverage, as required pursuant to Florida law, including Employer's Liability of $1,000,000. D. Pollution Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) per occurrence. E. Umbrella/Excess Liability Policy at a minimum of $5,000,000.00 per occurrence and $5,000,000.00 in the aggregate. Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or self-insurance maintained by the City. Such insurance shall not diminish Contractor's indemnification and obligations hereunder. The insurance policy shall be issued by companies authorized to do business under the laws of the State of Florida and acceptable to the City with a minimum A.M. Best rating of A -Excellent. Before any work under this Agreement is performed, and at any time upon request, Contractor shall furnish to the City certificates of insurance evidencing the minimum required coverage and shall be appropriately endorsed for contractual liability, with the City named as additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City Manager or his designee. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) days prior written notice to the City. Contractor shall also require and ensure that each of its sub- contractors providing services hereunder (if any) procures and maintains, until the completion of the services, insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN WRITING BY THE CITY. RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 10. TERMINATION AND REMEDIES FOR BREACH. A. If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City shall have the right to terminate the Services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Contractor of its violation of the particular terms of the Agreement and grant Contractor ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this Agreement, and the City shall receive a refund from the Contractor in an amount equal to the actual cost of a third party to cure such failure. If Contractor fails, refuses or is unable to perform any term of this Agreement, City shall pay for services rendered as of the date of termination. 1. In the event of termination, all finished and unfinished documents, data and other work product prepared by Contractor shall be delivered to the City and the City shall compensate the Contractor for all Services satisfactorily performed prior to the date of termination. 2. Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the Agreement by Contractor and the City may reasonably withhold payment to Contractor for the purposes of set-off until such time as the exact amount of damages due the City from the Contractor is determined. B. Termination for Convenience of City. The City may, for its convenience and without cause terminate the Services then remaining to be performed at any time by giving Contractor ten (10) days written notice. The terms of Paragraph A(1) and A(2) above shall be applicable hereunder. C. Termination for Insolvency. The City also reserves the right to terminate the remaining Services to be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. 11. WARRANTY OF SERVICES AND MATERIALS. A. The Contractor shall warrant the labor performed and materials used for a minimum period of one (1) year from the date the Services are complete. This warranty shall be in addition to whatever rights the City may have under state or federal law. The Contractor's obligation under this warranty shall be at its own cost and expense, to promptly repair or replace (including cost of removal and installation), that item (or part or component thereof) which proves defective or fails to comply with the Agreement within the warranty period such that it complies with the Agreement. B. Contractor warrants to the City that all materials and equipment furnished under this Agreement will be new unless otherwise specified and will be of good quality, free from faults and defects and in conformance with the Agreement. All RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax equipment and materials not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective. If required by City or its designee, Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. This warranty is not limited by any other provisions within this Agreement. C. Contractor shall provide to the City or its designee all manufacturers' warranties. All warranties, expressed and/or implied, shall be given to the City for all material and equipment covered by this Agreement. All material and equipment furnished shall be fully guaranteed by the Contractor against factory defects and workmanship. 12. DEFECTIVE WORK. A. If required by City, Contractor shall promptly, as directed and at Contractor's sole expense, either correct all defective Work, whether or not fabricated, installed or completed, or, if the Work has been rejected by City, remove it from the site and replace it with non -defective Work. Contractor shall bear all direct, indirect and consequential costs of such correction or removal (including but not limited to fees and charges of engineers, architects, attorneys and other professionals) made necessary thereby. B. Should Contractor fail or refuse to remove or correct any defective work or to make any necessary repairs in accordance with the requirements of this Agreement within the time indicated in writing by the City Manager or its designee, the City shall have the authority to cause the defective work to be removed or corrected, or make such repairs as may be necessary at Contractor's expense. Any expense incurred by the City in making such removals, corrections or repairs, shall be paid for out of any monies due or which may become due to Contractor. In the event of failure of Contractor to make all necessary repairs promptly and fully, which is not cured in the cure period, the City may declare Contractor in default. C. If, within one (1) year after the date of completion of Services or such longer period of time as may be prescribed by the terms of any applicable special warranty required by the Contract Documents, or by any specific provision(s) of this Agreement, any of the work is found to be defective or not in accordance with this Agreement, Contractor, after receipt of written notice from the City or its designee, shall promptly correct such defective or nonconforming work within the time specified by the City without cost to the City. Nothing contained herein shall be construed to establish a period of limitation beyond a period of five (5) years with respect to any other obligation which Contractor might have under this Agreement including but not limited to any claim regarding latent defects. D. Failure to reject any defective work or material shall not in any way prevent later rejection when such defect is discovered, or obligate the City to final acceptance. RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax E. Where the City or its designee becomes aware of faults, defects or non -conformity in any of the work provided under this Agreement or with the work being performed by the Contractor, the City or its designee shall issue a Notice to Cure to the Contractor for correction. In no event shall the failure of the City or its designee to bring to the attention of the Contractor of such faults act as a waiver or release the Contractor from responsibility or liability for such fault, defect or non- conforming work. 13. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of this Agreement or any time for a period of ten (10) years subsequent to that date upon which this Agreement shall terminate for any reason whatsoever, disclose to any person or entity, other than in the discharge of the duties of the Contractor under this Agreement, any information which the City designates in writing as "confidential." As a violation by the Contractor of the provisions of this Section could cause irreparable injury to the City and there is no adequate remedy at law for such violation, the City shall have the right, in addition to any other remedies available to it at law or in equity, to enjoin the Contractor from violating such provisions. 14. INDEMNIFICATION AND WAIVER OF LIABILITY. To the fullest extent permitted by law, the Contractor agrees to indemnify, hold harmless and, at the City's option, defend or pay for an attorney selected by the City to defend, City, its agents, representatives, officers, directors, officials and employees from and against any and all causes of action, demands, claims, losses, liabilities and expenditures of any kind, including attorney fees, court costs, and expenses, caused or alleged to be caused by the intentional or negligent act of, or omission of Contractor, including those of their employees, agents, servants, or officers, or accruing, resulting from, or directly related to the subject matter of this Agreement including, without limitation, any and all claims, losses, liabilities, expenditures, demands or causes of action of any nature whatsoever resulting from injuries or damages sustained by any person or property. In the event any lawsuit or other proceeding is brought against City by reason of any such claim, cause of action or demand, Contractor shall, upon written notice from City, resist and defend such lawsuit or proceeding by counsel satisfactory to City. The provisions and obligations of this section shall survive the expiration or earlier termination of this Agreement. To the extent considered necessary by City, any sum due Contractor under this Agreement may be retained by City until all of City's claims for indemnification pursuant to this Agreement have been settled or otherwise resolved; and any amount withheld shall not be subject to payment of interest by City. 15. JURISDICTION, VENUE AND WAIVER OF JURY TRIAL. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State of Florida. All parties agree and accept that jurisdiction of any dispute or controversy arising out of this Agreement, and any action involving the enforcement or interpretation of any rights hereunder shall be brought exclusively in the Eleventh Judicial Circuit in and for Miami Dade County, Florida, and venue for litigation arising out of this Agreement shall be exclusively in such state courts, forsaking any other jurisdiction which either party may claim by virtue of its residency or other jurisdictional device. In the event it becomes necessary for the City to file a lawsuit to enforce any term or provision under this Agreement and the City is the prevailing party then the City shall be entitled to its costs and attorney's fees at the pretrial, trial and appellate levels. BY ENTERING INTO THIS AGREEMENT, Contractor AND CITY HEREBY EXPRESSLY RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO THIS AGREEMENT. Nothing in this Agreement is intended to serve as a waiver of sovereign immunity, or of any other immunity, defense, or privilege enjoyed by the City pursuant to Section 768.28, Florida Statutes. 16. NOTICES. All notices and other communications required or permitted to be given under this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by electronic mail (e-mail) with confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class postage prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service), addressed to such party as follows: If to the City: Stan Morris With a copy to: City Manager City Attorney City of Sunny Isles Beach City of Sunny Isles Beach 18070 Collins Avenue 18070 Collins Avenue Fourth Floor Fourth Floor Sunny Isles Beach, Florida 33160 Sunny Isles Beach, Florida 33160 Tel: (305) 792-1776 Tel: (305) 792-1766 smorris@sibfl.net aboileau n nlaw.com If to the Ramon Genemaras, CEO Contractor: 13080 Miranda St. Coral Gables, FL 33156 Tel: (516) 668-9769 sales@coolwaterac.com 17. PUBLIC RECORDS. The Contractor shall be required to comply with the following requirements under Florida's Public Records Law: A. Contractor shall keep and maintain public records required by the City to perform the service. B. Upon request from the City, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. C. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Agreement if the Contractor does not transfer the records to the City. D. Contractor shall, upon completion of the Agreement, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax keeps and maintains public records upon completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided by Contractor to the City, upon request from the City, in a format that is compatible with the information technology systems of the City. IF THE Contractor HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT (305) 792-1703, CityClerk@sibfl.net,18070 Collins Avenue, 411 Floor, Sunny Isles Beach, Florida 33160. 18. AUDIT. The Contractor shall make available to the City or its representative all required financial records associated with the Agreement for a period of three (3) years. 19. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. The Contractor will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non- discrimination clause. The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally assisted program. 20. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by Section 2-11.1, Miami -Dade County Code of Ordinances, as amended, and by Section 33-3, Code of Ordinances of the City of Sunny Isles Beach, as amended, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor covenants that it presently has no interest and shall not acquire any interest, directly or indirectly which should conflict in any manner or degree with the performance of Services under this Agreement. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Contractor. The Contractor guarantees that he/she has not offered or given to any member of, delegate to the Congress of the United States, any or part of this Agreement or to any benefit arising therefrom. RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 21. COMPLIANCE WITH LAW. Contractor shall comply with all laws, regulations and ordinances of any federal, state, or local governmental authority having jurisdiction with respect to this Agreement ("Applicable Laws") and shall obtain and maintain any and all material permits, licenses, approvals and consents necessary for the lawful conduct of the activities contemplated under this Agreement. 22. CONFLICTING PROVISIONS. The terms and conditions in this Agreement shall supersede and take priority over any inconsistent or conflicting provisions that are contained in any other document, including but not limited to Attachments "A" and `B." 23. SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 287.135, and subject to limited exceptions contained therein, a company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services if at the time of bidding, submitting a proposal for, or entering into or renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel. Contractors must certify that the company is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be terminated at the City's option if it is discovered that the company submitted a false certification, or at the time of bidding, submitting a proposal for, or entering into or renewing a contract, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Florida Statute Section 215.473, or is or has been engaged in business operations in Cuba or Syria, after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. Contractors must submit the certification that is attached to this agreement as Attachment "C." Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the City's determination concerning the false certification. The Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error, then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section 287.135. 24. E -VERIFY. Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E -Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a Contractor enters into a contract with a subcontractor, the subcontractor must provide the Contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, Contractor is required to verify employee eligibility using the E -Verify system for all existing and new employees hired by Contractor during the contract term. Further, Contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of Contractor to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the instructions. The RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING 10 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Contractor must retain the I-9 Forms for inspection, and provide the attached E -Verify Affidavit, attached hereto as Exhibit "D." 25. HUMAN TRAFFICKING. Pursuant to Section 787.06, Florida Statutes, entitled "Human Trafficking," a governmental entity cannot execute, renew, or extend a contract with a nongovernmental entity that uses coercion for labor or services, as defined in Section 786.06(2), Florida Statutes. Contractor must submit the affidavit that is attached to this agreement as Attachment "E," signed by an officer or an authorized representative of the Contractor, under penalty of perjury, attesting that Contractor does not use coercion for labor or services as defined in Section 786.06(2), Florida Statutes. Submitting a false certification shall be deemed a material breach of contract. 26. MISCELLANEOUS. A. In the event any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall nevertheless be binding upon the parties with the same effect as though the void or unenforceable provisions had been severed and deleted. B. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. C. This Agreement shall constitute the entire agreement between the parties with respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral and written negotiations, commitments, agreements, and understandings relating hereto. D. Any modification of this Agreement shall be effective only if in writing and signed by the parties to this Agreement. E. No waiver of any provision of this Agreement shall be valid or enforceable unless such waiver is in writing and signed by the party granting such waiver. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate on the day and year first written above. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] [SIGNATURE PAGES TO FOLLOW] RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING 11 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax RGEN ENTERPRISES, LLC, d/b/a COOL WATER AIR CONDITIONING STATE OF FLORIDA: COUNTY OF MIAMI-DADE: The foregoing instrument was acknowledged before me by means of ❑ physical presence or ❑ online notarization, this day of July, 2025, by Ramon Genemaras, as CEO of RGEN Enterprises, LLC, d/b/a Cool Water Air Conditioning. (SEAL) Notary Public State ofjFIorldaMays Leahe�U My Copmmission HH Ex ires 9/21202 W. Personally Known I/ or Produced Identification _ Type of Identification Produced: Notary lie. State of Florida (Signature of Notary Public) Algya 1'e Sy) tyv"' (Print, Type, or Stamp Commissioned Name of Notary Public) [ADDITIONAL SIGNATURE PAGE TO FOLLOW] RGEN ENTERPRISES, LLC, DBIA COOL WATER AIR CONDITIONING 12 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax AT CITY OF SU SLES BEACH lim CMC Citv Clerk Department Head Larisa Svec1 in, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY: lain E. Boileau, for Nabors, Giblin & Nickerson, P.A., City Attorney RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING 13 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Attachment A RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING 14 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Attachment B RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING 15 Section 1— Company Information Name of Company: RGEN Enterprises LLC dba Cool Water Air Conditioning Business Address: 13080 Miranda St, Coral Gables, FL 33156 Phone: (516) 668-9769 Email: sales@coolwaterac.com Website: N/A FEIN: 825367386 2025 FLORIDA LIMITED LIABILITY COMPANY ANNUAL REPORT DOCUMENT# L18000099076 Entity Name: RGEN ENTERPRISES, LLC Current Principal Place of Business: 13080 MIRANDA ST CORAL GABLES. FL 33156 Current Mailing Address: 13080 MIRANDA ST CORAL GABLES, FL 33156 US FEI Number: 82-5367386 Name and Address of Current Registered Agent: GENEMARAS,RAMON 13080 MIRANDA ST CORAL GABLES, FL 33156 US FILED Feb 13, 2025 Secretary of State 9379036457CC Certificate of Status Desired: No The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. SIGNATURE: Electronic Signature of Registered Agent Date Authorized Person(s) Detail : Title OWNER/CEO Name GENEMARAS,RAMON Address 13080 MIRANDA ST City -State -Zip: CORAL GABLES FL 33156 I hereby. certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that/ am a managing member or manager of the limited liability company or the receiver or trustee empowered to execute this report as required by Chapter 605, Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: RAMON GENEMARAS OWNER 02/13/2025 Electronic Signature of Signing Authorized Person(s) Detail Date (Requestor's Name) (Address) (Address) (City/State/Zip/Phone ff) PICK-UP 1:1 WAIT F-1 MAIL (Business Entity Name) (Document Number) Certified Copies Certificates of Status Special Instructions to Filing Officer; Office Use Only M- MOON APR 241 2019 200311908852 �- ao s� r. s� 77 fo CORPORATION SERVICE COMPANY 1201 Hays Street Tallhassee, FL 32301 Phone: 850-558-1500 ORDER DATE April 23, 2018 ORDER TIME 1:01 PM ORDER NO. 176352-005 CUSTOMER NO: 4319660 DOMESTIC FILING NAME: RGEN ENTERPRISES, LLC EFFECTIVE DATE: ARTICLES OF INCORPORATION CERTIFICATE OF LIMITED PARTNERSHIP XX ARTICLES OF ORGANIZATION PLEASE RETURN THE FOLLOWING AS PROOF OF FILING: CERTIFIED COPY XX PLAIN STAMPED COPY CERTIFICATE OF GOOD STANDING CONTACT PERSON: Emily Croft - EXT. 62925 EXAMINER'S INITIALS: r.. co ACCOUNT NO. I20000000195 —c-; REFERENCE1 52 4319660 AUTHORIZATION COST LIMIT $ T':�5.00 `p ------------------------------------------------------- - -- Q---- ce ORDER DATE April 23, 2018 ORDER TIME 1:01 PM ORDER NO. 176352-005 CUSTOMER NO: 4319660 DOMESTIC FILING NAME: RGEN ENTERPRISES, LLC EFFECTIVE DATE: ARTICLES OF INCORPORATION CERTIFICATE OF LIMITED PARTNERSHIP XX ARTICLES OF ORGANIZATION PLEASE RETURN THE FOLLOWING AS PROOF OF FILING: CERTIFIED COPY XX PLAIN STAMPED COPY CERTIFICATE OF GOOD STANDING CONTACT PERSON: Emily Croft - EXT. 62925 EXAMINER'S INITIALS: ARTICI FS OF ORGANMICI1ON FOR FLORIDA I IMF" f" IJABII IIT CO.NI PXN''1' ARTICLE I -,Name: The name of the Limited Liability Company is: RGEN Ente(prises, LLC (-lust contain the words "Limited liability Company. " L.L.C.." or "Ll -C.") ARTICLE II - Address: The mailing address and street address of the principal office of the Limited Liability Company is: Principal Office Address: Mailine Address: 908 Iris Drive 908 Iris Drive Delray Beach, FL 33483 Delray Beach, FL 33483 ARTICLE: 111 - Registered Agent. Registered Office, & Registered Agent's Signature: —i (The Limited Liability Company cannot serve as its own Registered Agent. You trust designate an individual, E r Co another business entity with an active Florida registration.) �, C, ,r _ �r � r The name and the Florida street address of the registered agent are: Ramon Genemaras .t - f" t Name 908 iris Drive Florida street address (P.O. Box tiO"I acceptable) CIO Delray Beach FL 33483 City State Zip 1/aring been nuriiecl cis registered cigent tirtd to uc•cept service i f l7rocaysJbi- the chore stcited limited liahiliti, conipcirtti• ut the pluce desisttiute(lin this c:ertifcrate. 1 hereh-vuce-ept the ul)pointnteni ccs reiisterec/axeirt erne! «Leer to ael in this c•ulinc•ity I f irther agree io c omplt• with the provisions of ull sicaules relating to the proper and c•umplele 1mijbrpnein •e of nry duties, and 1 ant feintiliar with and ae•eept the obligivions of my position as registered agent us prcn•idee1fc,r in Chapter 605, V S. Registered Agent's Signantre(REQUIRI.D) Ramon Genemaras (CONTINUED) TINUED) ARTICLE IV - 'rhe name and address of each person authorized to manage and control the Limited liability Company: Title: "ANIUR" = Authorized Member "MGR" = Nlanager AMBR (Ilse attachment ifnecessary) Name moil Address: qo �tr Ramon Genemaras 908 Iris Drive N Delray Beach, FL 33483 ��:• 371 t7 :r w ` Coe ARTICLE; V: Effective date, if other than the date of filing: , (OPTIONAL) (1fan effective date is Iisled, the date must he specific and cannot be niore than five business days prior to or 90 days after the date of filing.) Note: If the date inserted in this block does not meet the applicable statutory filing requirements. this date will not be listed as the document's effective date on the Department of State's records. ARTICLF: Vl: Other provisions. if any. REOUIREDSIGNATURE: f l� v Signature of a member or an authorized representative of a member. This document is executed in accordance with section 605.0203 (1) (b). Florida Statutes, I am aware that any false information submitted in a document to the Department of State constitutes a third degree felony as provided for in s.817.155. F.S. Ramon Genemaras Typed or printed name of signee Filing Fees: 5125.00 Filing Fee for Articles of Organization and Designation of Registered Agent S 30.00 Certified Copy (Optional) S 5.00 Certificate of Status (Op(ional) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals, this is generally your social security number (SSN). However, for a TU — resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and I Employer identification number Number To Give the Requester for guidelines on whose number to enter. M82 — 5 1 3 1 6 7 1 38 6 Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part Il, later. Sign Signature of Here U.S. person ► A2%y 109 1 General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/F6rmW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099 -INT (interest earned or paid) Date ► 1/9/25 • Form 1099 -DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) Request for Taxpayer Give Form to the Form (Rev. October 2018) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service ► Go to wwwJrs.gov/FormW9 for instructions and the latest information. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. RGEN Enterprises LLC dba Cool Water Air Conditioin 2 Business name/disregarded entity name, if different from above M W3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to 0 following seven boxes. certain entities, not individuals; see a o ❑ Individual/sole proprietor or ElC Corporation ElS Corporation El Partnership ElTrust/estate instructions on page 3): ai single -member LLC Exempt payee code (if any) a , 22 ❑✓ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► S `o i Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check Exemption from FATCA reporting to LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is LLC is disregarded code ( if any) a another that not from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that w is disregarded from the owner should check the appropriate box for the tax classification of its owner. m ❑ Other (see instructions) 10- (Applies to accounts maintained outside the U.S.) tCL 5 Address (number, street, and apt. or suite no.) See instructions. Requester's name and address (optional) 13080 Miranda St 6 City, state, and ZIP code Coral Gables, FL 33156 7 List account number(s) here (optional) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals, this is generally your social security number (SSN). However, for a TU — resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and I Employer identification number Number To Give the Requester for guidelines on whose number to enter. M82 — 5 1 3 1 6 7 1 38 6 Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part Il, later. Sign Signature of Here U.S. person ► A2%y 109 1 General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/F6rmW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099 -INT (interest earned or paid) Date ► 1/9/25 • Form 1099 -DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) RGENENT-01 LDFACON R CERTIFICATE OF LIABILITY INSURANCE ` 16%� DATE (M 6/25//20252025 Y) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Acrisure Southeast Partners Insurance Services, LLC 1317 Citizens Blvd Leesburg, FL 34748 CONTACT NAME: PHHON o , Ext): (800) 845-8437 jaC, No): ADDRESS: INSURERS AFFORDING COVERAGE NAIC # 11/29/2024 INSURER A: ALLIED Property and Casualty Insurance Company 42579 EACH OCCURRENCE $ 1,000,000 INSURED INSURER B: Depositors Insurance Company 42587 RGEN Enterprises LLC dba Cool Water Air Conditioning INSURER C: Insurance Company of the West 27847 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PE� F—]LOC OTHER: 13080 Miranda Street INSURER D: INSURER E: Coral Gables, FL 33156 INSURER F: LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS AUTOS ONLY X AUUTOS ONLY COVERAGES CFRTIFICATF NIIMRFR- RFVICIf1N NIIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM DD YY POLICY EXP MM DD LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE 0 OCCUR ACPGLP03120479455 11/29/2024 11/29/2025 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED 100,000 PREMISES Ea occurrence $ MED EXP (Any oneperson) $ 5'000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PE� F—]LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ B AUTOMOBILE X X LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS AUTOS ONLY X AUUTOS ONLY ACPBAPD3120479455 11/29/2024 11/29/2025 COMBINED SINGLE LIMIT 1,000,000 Ea accident $ BODILY INJURY Perperson) $ BODILY INJURY Per accident $ Pe9acctlent AMAGE $ A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE ACPCAP3120479455 11/29/2024 11/29/2025 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 DED RETENTION $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A WFL 5068534 02 11/29/2024 11/29/2025 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Citywide HVAC Management System Preventation Management (ITB-25-06-01-0-2025Y/GC) City of Sunny Isles Beach 18070 Collins Ave Sunny Isles Beach, FL 33160 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Q-0 .A ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Section 2 — Qualifications Introduction Letter Date: June 27, 2025 To: City of Sunny Isles Beach — Procurement Department Cool Water Air Conditioning (RGEN Enterprises LLC) is pleased to submit our bid for ITB 25-06-01: Citywide HVAC Management System Preventative Maintenance. Cool Water Air Conditioning has been in business for over thirty years, with decades of combined HVAC experience. We are proud to be a part of the local pipefitters union 725 as our technicians are the highest trained in the industry and are capable of performing work on all HVAC systems from 1 ton to 1,000 tons. Cool Water has a proven track record with public -sector clients, our largest customer is the Miami International Airport where we are in charge of a comprehensive maintenance contract with over 30 sites including all IT Room equipment. Cool Water has been working in MIA for over 15 years and continues to grow our footprint as we take on more work within the sites. Cool Water excels in all aspects of HVAC inclusive of maintenance, repairs, renovations and new installations. We are fully equipped to deliver reliable, cost-effective, and responsive service across all listed facilities. Cool Water Air Conditioning also has immense technological expertise as we utilize an enterprise system to log all equipment inventory for all of our clients, add checklists and notes for our technicians to fill out while on site that get provided directly to the customer after each visit and a timeline to ensure all activities are noted and kept on file to ensure proper equipment history is maintained. Our company is licensed as a CMC and CAC Mechanical Contractor and holds all proper insurance requirements, with recent HVAC projects that mirror this ITB in size and scope. We take pride in proactive service and transparency, and we welcome the opportunity to bring the same level of professionalism to the City of Sunny Isles Beach. Sincerely, Ramon Genemaras CEO, Cool Water Air Conditioning Cool Water Air Conditioning is a licensed union contractor with over 30 years of experience providing HVAC preventative maintenance, emergency service response, and system diagnostics for government, commercial, and institutional clients throughout South Florida. Our team includes EPA -certified technicians, experienced project managers, and dedicated administrative support staff. We have an excellent track record of on-time performance and compliance with all safety, reporting, and regulatory requirements. We are uniquely qualified to perform the scope of work outlined in this ITB based on our: • Experience with municipal contracts: We currently maintain systems for multiple government-owned sites, including schools, courthouses, and airport facilities, with comparable complexity to the City of Sunny Isles Beach's facilities. • Preventative maintenance expertise: Our standard operating procedures include monthly inspections, filter changes, performance testing, and proactive communication protocols—aligned with the City's needs. • Emergency response capabilities: With 24/7 on-call support and GPS -tracked technicians, we guarantee fast response and resolution times. • Compliance and documentation: We meet or exceed all reporting, EEO, and certified payroll requirements, ensuring transparency and accountability on all projects. We meet or exceed the requirements of the ITB in the following ways: • Technician Qualifications: All field staff are licensed and OSHA -certified, with. additional training in handling variable air volume (VAV), rooftop units, and building automation systems (BAS). • Response Time: We exceed minimum standards by offering 24/7 emergency coverage with a 2 -hour response time. • Project Management: Our internal system ensures full tracking of service schedules, parts, labor, and reports through cloud -based platforms and client portals. (a) Proper Licensing Cool Water Air Conditioning is a State of Florida Certified Mechanical Contractor License Number: CMC 1251519 Expiration Date: August 31, 2026 A copy of the license is attached. (b) Relevant Experience — Prime Contractor Projects (Last 5 Years) Cool Water Air Conditioning has a long-standing track record of successfully completing large-scale HVAC contracts as a prime contractor. Below are five representative projects that reflect the size, scope, and technical complexity of the work outlined in ITB 25-06-01. • Tiffany Gardens o At Tiffany Gardens, Cool Water completed a full installation of a new cooling tower, variable frequency drive (VFD), solid separator system, water treatment system, heat exchanger, and boiler, along with a new control system and all associated piping. A change order in the amount of $19,900 was approved for the installation of a complete web server and control interface. This project was completed in March 2024, and we were subsequently awarded the annual maintenance contract for all equipment in the building at a value of $18,000 per year. o Client Contact: Sam Makris o Email: shmesg2000@aol.com o Phone: 954-882-1930 • Hellmann Worldwide Logistics o At Hellmann Worldwide Logistics, Cool Water has been the sole provider of HVAC maintenance for over 15 years. We maintain 14 Trane rooftop units (RTUs), one Liebert computer room unit, 15 exhaust fans, and four split systems. The current preventative maintenance contract is valued at $21,600 annually. While no formal change orders have been issued, we handle all necessary repairs and replacements, and have billed approximately $35,000 in 2025 alone, including a full RTU replacement. o Client Contact: Randy Edwards o Email: randy.edwards@hellmann.com o Phone: 305-772-0666 • Hebrew Academy o At the Hebrew Academy, we have provided HVAC maintenance services for both the elementary and high school campuses for over 15 years. The equipment we service includes multiple air handlers, VFDs, a cooling tower, chiller, and split systems. Our annual maintenance contract totals $25,800, and in 2023, we replaced two RTUs for $88,600. In 2025, we have completed over $25,000 worth of additional repairs and replacements. o Client Contact: Mark Hershkowitz o Email: markmiami@aol.com o Phone: 305-725-5555 • EVN0000354 at Miami International Airport o Under contract EVN0000354 at Miami International Airport, Cool Water has performed comprehensive quarterly preventative maintenance on all assigned sites since the contract was awarded in 2023, continuing monthly as needed through the present. The work includes maintenance and repair of all IT Room equipment and associated air handlers across multiple secure airport locations. This contract is valued at $72,000 annually and is set to remain active until rebid in 2027. • FB 01556 at Miami International Airport o Additionally, under contract FB 01556, also at Miami International Airport, Cool Water performs monthly preventative maintenance across 15 sites, including service and repairs for chillers, cooling towers, pumps, air compressors, and all associated piping. The contract was awarded in 2021 and is active through 2027. The annual contract amount is $247,000, and all services are performed in coordination with airport requirements and emergency protocols. (c) Reference Letters (Attached) Three reference letters for the first three projects mentioned above are attached. Ron DeSantis, Governor Melanie S. Griffin, Secretary - bpr 3 STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION IN h Us R. �I ENSING BOARD THE MECHANICAL:�RTI S EKTIFIED UNDER THE PROVISIQ: S H °pT �'�9yFL�C� ` STATUTES mss'' -b- I AVIS LICENS ; BgRc C C11A519 EXPIRATION DATE: AUGUST 31, 2026 Always verify licenses online at MyFloridaLicense.com ❑� , Q ISSUED: 02/14/2025 Do not alter this document in any form. �5 t This is your license. It is unlawful for anyone other than the licensee to use this document. San? Makris 10 11-I.e, Quaco, Hello Kelly, hu, Jun 19, 4:36P'M 1,1 days aqo} <-1 I hope you are well. Kim, please forward my comments below to the City of Sunny Isles Beach officials. I'm honored to serve as a reference for Cool Water. We at Tiffany Gardens (a condominium community of 195 units) have found the Cool Water team to be highly professional, extremely competent and extraordinarily customer focused. Over tate last several years, we have had extensive experience working with Cool Water professionals (both leadership team and technicians) for the installation of our major cooling system equipment and for the ongoing preventative maintenance of that equipment. We have never been disappointed with their performance. All tasks related to egpiprhent installations and ongoing preventative maintenance were always completed on time, stayed within budget and produced outcomes that far exceeded expectations. The duality of their performance is beyond reproach. Our monthly cooling system preventative maintenance service through Cool Water Is quite extensive. Preventative maintenance services include the following. inspection of all cooling system equipment; routine servicing to maximize the life of the equipment; and replenishment of supplies (such as. chemicals that are automatically injected. into tate cooling system water lines to keep the water and lines. clean. As stated earlier, all tasks are performed at levels that far exceed expectations. Cool water is also in the process of implementing a remote control and monitoring program for our cooling system equipment which +,+rill further enhance the Cool Water team's ability to maintain our equipment_ We hope this remote control arta monitoring system will be in place soon. Please know that any official from the City of Sunny, Isles Beach is welcome to call me for more information regarding our experiences with Cool Water- I can be reached at any tiirte_ till the best, Sam Makris (President, Tiffany Gardens East Condominium Association) Mobile Phone- 954-882-1930 liJt3Rt" A(AAI)EMY RABBI ALEXANDER S GRO$5 June 23, 2025 To Whom It May Concern, This letter is to confirm that Cool Water Air Conditioning served as the prime HVAC contractor for Hebrew Academy. During their time on this project, they provided ongoing HVAC maintenance services including routine inspections, filter replacements, system diagnostics, and necessary repairs. In our opinion, Cool Water Air Conditioning demonstrated professionalism, technical expertise, and responsiveness throughout the duration of the contract. Based on our experience, we would recommend them for similar HVAC maintenance work. If you have any questions, feel free to contact me directly at markmiami@aol.com. Sincerely, I//ZZI/I Mark Herskowitz Vice President Greater Miami Hebrew Academy 2400 PINE TREE DRIVE 1 MIAMI BEACH FL 33140 1 305-532-6421 HEBREWACADEMYMIAMI.ORG Randy Edwards to rPe . Hello Kelly. Per your request To whom it may concern, Nlan, Jun 23, 4:06 PNI (t 9 hours. ago) RGEWCoolwaters AD has been performing all the: maintenance, services, exchanges, and repairs for the Hellmann Worldwilde Logistics building here in Doral for longer than l have been here. I am the !Maintenance Manager at Hellmann and have worked with them for the last 14 plays years for all AC needs. They were the original installers of the units when the building was opened in 1994. We have a PM agreement in which they came out monthly, as well as take care of all related issues. I feel comfortable saying that you would have zero issues using them as your AC vendor_ As mentioned, many years of service with prices in normal ranges for the. jobs. Randy Edwards Hellmann Worldwide Logistics 10450 Doral Blvd Doral FL 33178 Section 3 — Staffing Team Composition & Size Cool Water Air Conditioning employs a team of over 14 union -trained HVAC technicians, supported by a dedicated group of project managers and administrative staff. All technicians are certified and have extensive experience working on HVAC systems in government, commercial, and educational facilities. Our team is structured to ensure reliable performance, consistent coverage, and compliance with the City's required 2 -hour emergency response time. We maintain an on-call rotation system to handle after-hours and emergency situations efficiently. Assigned Team Members Below are the key staff members assigned to this contract, along with their roles and relevant experience. Additional union -trained technicians can be pulled from our service pool on an as -needed basis to accommodate workload surges, emergency responses, or specialized system support. Name Role Experience Lorella Cuculiza Office Manager Lorella has been with Cool Water for four years and main point managing all maintenance and project sales and of contact for operations. She is in charge of all maintenance coordination customers as the dedicated account representative as well as all technicians. Nigel Smith Head of Service With over 40 years of HVAC experience in both New York and Florida, Nigel has spent the last four years at Cool Water leading our field service operations. Rochelin Registre Service Rochelin has over 30 years of experience in Florida Technician and has been a trusted technician at Cool Water for more than 15 years. He specializes in commercial and public -sector HVAC systems. John Agramonte Service John has seven years of HVAC service experience in Technician Florida and has been with Cool Water for five years. Ivanok Valencia Service Ivan brings seven years of service experience in Technician Florida and has been with Cool Water for four years. Subcontractors Cool Water AC does not anticipate subcontracting any portion of this project. All services will be performed by in-house staff. Section 4 — Approach / Methodology Preventative Maintenance Plan Cool Water Air Conditioning will implement a proactive monthly maintenance schedule tailored for each City of Sunny Isles Beach facility. Prior to each visit, our office will coordinate directly with City personnel to confirm timing and access, ensuring clear communication and minimal disruption to facility operations. All service visits will be documented in our enterprise management system, which logs technician notes, completed checklists, and site photos for client review after each visit. This provides transparency and creates a permanent record of all maintenance activity for each unit. Our certified union technicians will perform the following services, consistent with the City's outlined scope of work: i. Thermostat and Control Inspection • Inspect thermostat operation in all modes. • Check thermostat connections, level, and calibration. • Tighten any loose mounting screws. ii. Air Handling Unit and Drainage System Maintenance • Clean drain pans and drain lines. • Check float switch operation. • Inspect wiring for loose or discolored connections. • Replace belts (if applicable) at preferred customer rates. • Inspect evaporator coil (cleaning not included in this contract). • Inspect blower assembly. • Lubricate bearings and oil ports. • Inspect heater and verify heater operation. iii. Fan System Maintenance • Inspect all fans. • Record operating data. • Lubricate moving parts as needed. • Inspect belts and bearings. • Inspect electrical connections. iv. General HVAC System Maintenance Inspection and servicing of: • Chillers • Pumps • Cooling towers • Air handling units (AHUs) • Pipes and valves • Mini -split units • Emergency HVAC services (as needed) • Coil cleaning and maintenance • Duct cleaning • Regular filter replacement • HEPA filter replacement (as needed) • Repair and replacement of parts and/or units. The following outlines our proprietary strategy and methodology for executing HVAC preventative maintenance services: MES Untenance FXecutlun Stratetav Design Optimal Preventive Maintenance Strategy Aslns<h W—ld aam andcnscxppctab— ullim p•oplie(ary Cq. omenCrdildli-L'y flandfldi[n gcnim4^ an ppnmal mvrcen>Itn seat -q/ dvtw I I RaLMI(r n-riprmanrC and Irl. ml[C [¢15 LYvdw andravfrn m. mu.. pt.;—j X41 m. 1ud 01, pn 5uau'PYd"d uLKrnul:prwl Launch Digital Customer Account upud5a tnOGrxlwltlr QSUiI:Gnd+ 0 v,tslmlYa .i mnl: Cg vlrunl lrrfalmvn a +islury U[�ririno a nentsgrA ISp ION pn411(•11: n!nIlNF1An�]?t'M1II •.I�W'll nlq Im 1{ nu�lei,idvaW dau ]lau•psy ltnlryVtr21}r rottnlrs epugn mul>Ly dnn nspmrrena5uan+ Perform Equipment Condition Assessment I:m Isp curnnccnt4 ,Irnullaixrrt bm/,t1c15 r,." Inl lhlrl-ndan¢5 Nooda wtland 4.mpprpr.c Jr ,t Im=Lil pl]nrm Mobilization Timeline Cool Water is prepared to mobilize and begin services within 1 business day of award notification and Notice to Proceed. Deploy Digital ME$ LU d—tomel data a rd v11111tYiiml r.r urpmn dlgltal :Ytt m Uullm-""duoq le Jinasut—AW Wf wirgxllx'ulnq,-10,wO irpw,Nl yy� e111-0 t p 1Wkl1d[ sl01M c15±c nd i,1A1Y Ctii�QI/] Cwh tr Mr Mft*T'J Wi11 I x.117 dA 1. irdny In —1 we 6uU f—n . InIt:lar:n t:icd.br k:j .dJptr prdfl.nan eglapircrtt dmeilltplrFatex and [In51111a lG I1f4.1n1 rr5'I'P tNnily flaccltthsrnnt Ixdeglaw tudt�nvcrb-r. y Iucns5cc511rc1y smvds.detinahunacnsaat pnWn'INrt ulepl�'>fnuss. mNl l Ink•!�•rsV f �n Continuously Improve & Innovate l *`V) [VIIlfi/f Idllenlnr l Vg— Wft,1*gY lnlmdmeFktr:Sul�aM 1 vp r5s1'rsu_aidedtlr;es. demttcsJgp Ls� hllayrdly 7?rY�Y Cq't1Vp 'uIIlSkiln 51 41nm51mv rytl rated cuslm5m upt= acxls - CdraWinS [d�4ai ,a leaint ). _lu tglltle`.d111nr:• _ _ _ _ d5lavli euslmncr rtcahadt I.n.ulagp nul lnwp;icd nran+tiuc pa dvlvxiUl! mnrt /%�y `.P. i�.. a11dad V5111f afaM1 uptlmd1 ta14T Mobilization Timeline Cool Water is prepared to mobilize and begin services within 1 business day of award notification and Notice to Proceed. Section 5 — Corporate Standing & Authorized Signatory Cool Water Air Conditioning is registered as a Florida Limited Liability Company under the name RGEN Enterprises LLC, dba Cool Water Air Conditioning. A current Sunbiz printout showing active status and company officers is attached. Authorized Signatory: Ramon Genemaras, CEO State of Florida Department of State I certify from the records of this office that RGEN ENTERPRISES, LLC is a limited liability company organized under the laws of the State of Florida, filed on April 23, 2018. The document number of this limited liability company is L 18000099076. I further certify that said limited liability company has paid all fees due this office through December 31, 2025, that its most recent annual report was filed on February 13, 2025, and that its status is active. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the Twenty-fifth day of June, 2025 Tracking Number: 4644731445CU Secr taly. of f tat To authenticate this certificate,visit the following site,enter this number, and then follow the instructions displayed. https://services.sunbiz.org/Filings/CertiricateOfstatusICertificateAuthentication Section 6 — Litigation History Cool Water Air Conditioning confirms that neither the company nor any affiliated entity has been involved in any litigation or arbitration involving: • Any public entity in the State of Florida • Any private entity with a claim or dispute over $100,000 within the past five (5) years. Section 7 — Forms and Attachments QUALIFICATION REQUEST INCLUDE WITH YOUR BID Bidder must list projects of similar project scope fulfilling the following qualification requests: 1. List Project Management Personnel. Personnel cannot be changed without written approval. • x•11.1 '1"11• 1/. I"11 • '.• • • 2. How many years has your organization been in business as a Contractor? 22 3. List current workload. Miramar Management - Cooling tower replacement Southside Preparatory Academy Miami Dade Public Schools - New construction of a 7 story school/work force housing complex in Brickell. Installation of all main building equipment including AHU, RTU, Chillers, Split Systems, FCU, Pumps, Tanks, Controls and Chilled Water Piping System Deerfield Beach High School - Broward County Public Schools - School renovation of all major equipment including AHU, Entire Piping System, Controls. 4. Is the Bidder subcontracting any part of this work? If so, give details to major key subcontractor's name, address, phone number and type of work to be performed. Also, indicate the percentage of the total work to be performed by the subcontractor. 5. The business is a (sole proprietorship) (partnership) (corporation) and name of owner: Corporation; Ramon Genemaras 6. Has your company ever been debarred or terminated for default on a government contract? No 7. Bidder must list any exceptions taken to the terms and condition in this ITB. 8. Have you personally inspected the locations, are there any concerns that may impede your performance on this project? No 9. Describe the Bidder's attributes, which make the Bidder best -suited for this project. Cool Water Air Conditioning is a licensed union contractor with proven experience serving South Florida municipalities. We deliver safe, efficient, and reliable HVAC services while upholding the City's high standards. END OF SECTION ELECTRONICALL Y OR IN-PERSON IN VITA TION TO BID SUBMIT TO. SECTION 5 OPENING: 11:00 A.M. DemandStar.com OR City ClerKs Office BID SUBMITTAL FORMS FRIDAY, JUNE 27, 2025 PLEASE QUOTE PRICES FURNISHED & INSTALLED, LESS TAXES, PROVIDED TO CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Procurement Director: Date Issued: This ITB Submittal Consists of Genesis Cuevas JUNE 11, 2025 this ITB, Attachments and Exhibits Sealed bids are subject to the Terms and Conditions of this INVITATION TO BID and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal received electronically until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. ITB 25-06-01 ITB HVAC MANAGEMENT SYSTEM PREVENTATIVE MAINTENANCE A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution of the contract by the successful Proposer and City of Sunny Isles Beach BidderName; RGEN Enterprises LLC, dba Cool Water Air Conditioning FAILURE TO SIGN PAGE 32 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON-RESPONSIVE SECTION 6 BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART 1 OR PART II, WHICHEVER APPLIES PART 1: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum#1, Dated FRIDAY, JUNE 20, 2025 Addendum #2, Dated TUESDAY, JUNE 24, 2025 Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated PART II:❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: RGEN Enterprises LLC, dba Cool Water Air AUTHORIZED SIGNATURE: k4ougy TITLE OF OFFICER: Ramon 1/9n9AN Firm Name: _RGEN Enterprises LLC, dba Cool Water Air Conditioning Street Address: 13080 Miranda St, Coral Gables FL 33156 Mailing Address (if different): Telephone No. (516) 668-9769 Fax No. JA Email Address: sales@coolwaterac.com FEIN No. 8 / 2 - 5 / 3 / 6 / 7 / 3 / 8 6 *'Bysigning thlsdocumentthe bfdderagrees to all Termsand condltlons ofth/s INVITATION TOBID. -, Signature: tRA*K'fXty eloGt?GYt.G Alv (Signature of authorized Print Name: Ramon Genemaras Title: CEO THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE BOUND BY THE TERMS OF ITS BID. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE, THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER TO THE TERMS OF ITS OFFER. �SVNWY �StF,r. NON -COLLUSION AFFIDAVIT U 5 = City of Sunny Isles Beach 18070 Collins Avenue yP c9q? + p i oRy"r Sunny Isles Beach, FL 33160 '� on SUO " Telephone: (305) 947-0606 Fax: (305) 949.3113 STATE OF FLORIDA J COUNTY OF Miami -Dade I The undersigned being first duly sworn as provided by law, deposes, and says: This Affidavit is made with the knowledge and intent that it Is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County; in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, RGEN Enterprises LLC, dba Cool Water Air Conditioning (Name of Corporation, Partnership, Individual, etc.) a Corporation formed under the laws of Florida (Type of Business) (State) of which he is President (Sole Owner; Partner, President, etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida Is directly Interested therein. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not In any manner,. directly or indirectly, sought by agreement or colluslon, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10;2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof.. Ramon Genemaras CEO AFFIANT'S NAME AFFIANT'S TITLE TAKEN, SWORN AND UBSCRIBED TO BEFORE ME this 1—ll� day of Mk) 0 e 20 Personally Known or Produced Identification , Type of Identification (Affix seal here) Notary Publlo state of Florida Maya Lashem My Con►misslon HH 588998 tit Expires 91212028 DECEMBER 28, 2016 NOTARY PUBLIC (name printed or typed) PUBLIC ENTITY CRIMES U x ` City of Sunny Isles Beach _ F r• 18070 Collins Avenue lyr pD' • f x 0, 4°T Sunny Isles Beach, FL 33160 CST' ae sua 16. Telephone: (305) 947-0606 Fax: (305) 949.3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub -Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted to City of Sunny Isles Beach by Ramon Genemaras, CEO ipnni Mummers name and 7131 for 1print name of enUty sum mg swamstatement] whose business address is: 13080 Miranda St, Coral Gables, FL 33156 and (if applicable) its Federal Employer Identification number (FEIN) is 825367386 (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement, ) 11.2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair OECE sER28,2010 market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) X Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders; employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted. of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a, public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATIOWCONTAIN.ED IN THIS FORM. By. RA.y"K/ CfG1/S� (Title) Sworn to and subscribed before me this day of rlf , 20�, by notary Public stale of Florida Maya Lashem Signature: 111 My Com misliOn HH s8899a Expires 9/22/2028 d. Personally Known _ OR Produced Identification � S,p1NY IS�F�. EQUAL OPPORTUNITY AFFIRMATIVE ACTION FLOQ� o5Q' City of Sunny Isles Beach C,1y OF SUO 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (309) 947-0606 Fax: (305) 8493113 EQUAL OPPORTUNITY(/AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handic-a, marital status, and political affiliation or belief. ',. Signed:�A.I%YLdf'G C�ftitG w Title: CEO Firm: RGEN Enterprises LLC, dba Coal Water Air conditioning Address: 13080 Miranda St, Coral Gables, fl. 33156 DECEMeER28,2010 4 SUN N Y- 1P CONFLICT OF INTEREST U` City of Sunny Isles Beach 'e.09 11' U,- p` 18070 Collins Avenue yF • F LOA`V gyT Sunny Isles Beach, FL 33160 c�'+ n. SO, " Telephone: (305) 947-0606 Fax: (305) 948.3113 CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of any officer, director, partner, associate or agent who is. also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA COUNTY OF Miami -Dade BEFORE ME, the undersigned authority, personally appeared Ramon Genemaras who was duly sworn, deposes, and states: 18.1. 1 am the CEO of RGEN Enterprises LLC, dba Cool Water Air Conditioning with a local Office In 13080 Miranda St, Coral Gables, FL 33158 and principal Office In 13080 Miranda St. Coral Gables, FL 33156 18:2. The above, named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. described as: Golden. Shores Street Lighting. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge.. 18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project, 18,5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency. 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of Interest due to any other clients, contracts, or property interests for this project. 18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach, 18.8 I certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 18.91n the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Sunny Isles Beach, Dated this 27 day of June , _2025. Ramon Genemaras Ramon Genemaras, CEO AFFIANT Print or Type Name and Title Sworn to and subscribed before me this — day of 0 2025. V Personally Known OR O Produced Identification : Type of Identification &L -.9A &A eM NOTARY PUBLIC STATE OF FLORIDA 11 E�1119=w ubliC state of Florida aya Leshem mmisolOn IH 598998 pires 9121'2028DMEMBER28,20 SUNNY is,F DISPUTE DISCLOSURE City of Sunny Isles Beach r ',➢ Y.; r 18070 Collins Avenue yF p�*FLOa�OQS� Sunny Isles Beach, FL 33160 carr oe L Telephone: (306) 947-0606 Fax: (305) 949-31.13 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO x 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO X If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made, are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. RGEN Enterprises LLC, dba Cool Water Air Conditioning Firm y' Authorized Signature 4 J�y� Y DGCEM9ER 28, 2010 6/27/2025 Date Ramon Genemaras, CEO Print or Type Name and Title SUNNY �S�R CV a ty as SVN P STATE OF FLORIDA ) Miami -Dade , COUNTY OF ) ANTI -KICKBACK City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephoner (305) 947-0606 Fax (305) 949-3113 ANTI -KICKBACK AFFIDAVIT I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation.'f'" By: Ramon Genemaras Title: CEO The foregoing instrument was acknowledged before me this 27 day of June 1 20 25 1 by Ramon Genemaras [name of person], as CEO [type of authority], for RGEN Enterprises LLC, dba cool water air conditioning [name of party on behalf of whom instrument was executed]. AFFIX NOTARY STAMP HERE: Notary Public State of Florida Mays Leshem "uf MyCommiselon HH 588998 Expires 9/2/2028 9�"� Nota ublic — State of Florida Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced DECEMBER 28, 2010 SVNNY i9s F ti r u i FL syr �No °F S°" Affidavit of Compliance with Anti -Human Trafficking Laws City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach; FL 33960 Telephone: (305) 947-0606 The undersigned, on behalf of the entity listed below ("Entity"), hereby attests, under penalty of perjury, as follows: 1. Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. (Source: § 787.06 (13), Florida Statutes — Human Trafficking). 2. The undersigned is authorized to execute this affidavit on behalf of Entity, 2 June 7th Dater J , 2025 Signed: R�.f�'Zr�f�i RGEN Enterprises LI:C, dba Ramon Genemaras Entity: Cool Water Air Conditioning Name: Title: CEO STATE OF Florida COUNTY OF Miami -Dade The foregoing instrument was acknowledged before me, by means of Vphysical presence or ❑ online notarization, this `� day of t`fi"%�it`�- _ 20 by flt`t'Y �� �Jer✓Y�+ � i as / tr'ui (I tw_ for who is personally known to me or who has produced as identification. i Notary Public Signature: " l.�l.'�.,`tiwqj'iI{', J Print Name: L cs i_crn KNotafyblic State of Florida ya Leshem mission HH 588998 as 9/212028 State of Florida at Large (Seal) My commission expires: S�y14NY IS, 9n CONTRACTOR ANTI-BOYCOTT CERTIFICATION sFc Pyr Pla �`O�ti� [PURSUANT TO FLORIDA STATUTE § 215.1351 RGEN Enterprises LLC, dba I, Ramon Genemaras , on behalf of Cool Water Air Conditioning Print Name Company Name RGEN Enterprises LLC, dba aCool Wter Air Conditioning certifies that does not: Company Name 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies that Boycott Israel list; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Cuba or Syria. R���rtrz 5 e�u�-yvGa�� Signature CEO Title 6/27/2025 Date Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E - Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E -Verify system for all existing and new employees hired by the contractor during the contract term. Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the &Verify website (https://www.a-verify.gov/emalovers/enrolling-in-e-verify) and follow the instructions. The contractor must, as usual, retain the 1-9 Forms for inspection. By affixing your signature below you hereby affirm that you will comply with E -Verify requirements. RGEN Enterprises LLC, dba Cool Water Air Name kw+&M5mft Offeror Signature Ramon Genemaras Print Name 825367386 Federal Employer Identification Number (FEIN) 6/27/2025 Date CEO Title Sworn to and subscribed before me on this this In of J—U Yew , 2025, By Aamon is S Is personally known to me 0 Has produced identification (type of identification produced: Signatu f Notary Public j�j,rr �� po� taj� Notary Public State of Florida ��a h Imo / Maya Leshem Print or fftamp of Notary Public Expiration Date t My commisalon HH $88898 11 Expires 8/212028 °Q SJNNY li(F,,d r AFFIDAVIT OF COMPLIANCE WITH FOREIGN ENTITY LAWS soa° m ,.,. City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 The undersigned, on behalf of the entity listed below ("Entity"), hereby attests under penalty of perjury as follows: 1. Entity is not owned by the government of a foreign country of concern, as defined in Section 287.138, Florida Statutes, 2. The government of a foreign country of concern does not have a controlling interest in Entity, as defined in Section 287.138, Florida Statutes. 3 Entity is not organized under the lauds of a foreign country of concern, as defined in Section 287.138, Florida Statutes. 4. Entity does not have a principal place of business in a foreign country of concern, as defined in Section 287.138, Florida Statutes. 5. The undersigned is authorized to execute this affidavit on behalf of Entity. Date: June 27th 20 25 Signed: kAO&M �fft&ItLl A4, RGEN Enterprises LLC, dba Cool Entity: dater Air Conditioning Name: Ramon Genemaras Title: CEO STATE OF Florida COUNTY OF Miami -Dade The foregoing instrument was acknowledged before me, by means of ❑ physical 661 ncu or ❑online notarization, this '� day of .V 20 , by ly-Ias C: IAsykfor cmdsWk who is personally known to me or who has produced as identification. Notary Public Signature: UW ie' Print Name:-=��---- Notary Pubilo State of Florida Mey,a leshem My commlasion HH 588998 111 Expires 91212026 State of Florida at Large (Seal) My commission expires:. , - a ,City or t 1S'LES s The Ho-ghe gt (.vnng CITY OF SUNNY ISLES BEACH RELEASE, WAIVER OF LIABILITY AND ASSUMPTION OF [RISK FOR PROJECT SITE VISIT(S) In consideration of being permitted to enter, our citywide facilities,. ("Project Premises") for inspection in relation to INVITATION TO BID 25-06-01 CITYWIDE HVAG MANAGEMENT SYSTEM PREVENTATION MANAGEMENT by signing bellow the UNDERSIGNED HEREBY: 1. ACKNOWLEDGES THAT THE VISIT TO OR TOUR OF THE PROJECT PREMISES IS POTENTIALLY HAZARDOUS and involves certain risks, including the risks of serious bodily injury, death,, and property damage, 2. ASSUMES FULL. AND SOLE RESPONSIBILITY FOR BODILY INJURY, DEATH, OR PROPERTY DAMAGE arising out of or related to the visit to or tour of the Project Premises, whether caused by the negligence of the Releasees or otherwise. 3. RELEASES, WAIVES, DISCHARGES, AND COVENANTS NOT TO SUE the City of Miramar ("City"), its officers, officials, agents, and employees ("Releasees"), from and for any and all claims; losses, or damages, and any claims or demands therefore (including,, without limitation, legal fees and disbursements) on account of bodily injury, death, or property damage (including the loss. therefrom) arising out of, from, or in any manner related or connected to the visit to or tour of the Project Premises or the entry by the UNDERSIGNED upon the Project Premises, whether caused by the negligence of the Releasees or otherwise. 4. AGREES TO ASSUME THE RESPONSIBILITY AND LIABILITYfor damage or injury to all persons and to all property, including the loss .of use therefrom, arising .out of, .from, or in any manner connected with the 'UNDERSIGNED'S entry upon or use of the Project Premises, Notwithstanding any provision or agreement to the contrary, UNDERSIGNED shall defend, indemnify and hold harmless the Releasees against all claims, damages and losses (including without limitation legal fees and disbursements) for injury to persons or damage to property, including the loss of use therefrom, arising out of, from, or in any manner connected with the UNDERSIGNED'S entry upon or occupancy of the Project Premises. 5. AGREES THAT THIS RELEASE, WAIVER OF LIABILITY, AND ASSUMPTION OF RISK EXTENDS TO ALL ACTS OF NEGLIGENCE BY RELEASEES, AND IS INTENDED TO BE AS BROAD AND INCLUSIVE AS IS PERMITTED BY THE LAWS OF THE STATE OF FLORIDA and that if any portion thereof is invalid, agrees that the balance shall, notwithstanding, continue in full legal force and effect. This Release sets forth all agreements and understandings of UNDERSIGNED with respect to the subject matter hereof. 6. AGREES TO ABIDE by the City's safety policies and procedures, criteria and requirements at the Project Premises, and all safety instructions and directions prodded by the City at the Project Premises. I HAVE READ THIS RELEASE, WAIVER OF LIABILITY, AND ASSUMPTION OF RISK, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND HAVE SIGNED IT FREELY, KNOWINGLY AND VOLUNTARILY WITHOUT ANY INDUCEMENT, ASSURANCE, OR GUARANTEE BEING MADE TO ME AND INTEND MY SIGNATURE TO COMPLETELY AND UNCONDITIONALLY RELEASE ALL LIABILITY TO THE, GREATEST EXTENT ALLOWED BY LAW. This document is binding upon me and my family, heirs, children, assigns, personal representatives and anyone with the authority to act on my behalf. , signature Print Name: Ramon Genemaras Date: 6/27/2025 Title: CEO RGEN Enterprises LLC, dba Cool Company: Water Air Conditioning CITY OF SUNNY "ISLES BEACH - RELEASE, WAIVER OF LIABILITY AND ASSUMPTION OF RISK FORPROJECT SITE VISIT(S) Page 2 of 2 RGENENT-01 LnFACON CERTIFICATE OF LIABILITY INSURANCE DATE (M 6/25//202202YYY) 5 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Acrisure Southeast Partners Insurance Services, LLC 1317 Citizens Blvd Leesburg, FL 34748 CONTACT NAME: HONE , Et): 800 845-8437 FAX ( ): ) (a /c, No): AIL ADDRESS: INSURERS AFFORDING COVERAGE NAIC # INSURER A: ALLIED Property and Casualty Insurance Company 42579 ACPGLP03120479455 INSURED INSURER B: Depositors Insurance Company 42587 RGEN Enterprises LLC dba Cool Water Air Conditioning INSURER C: Insurance Company of the West 27847 MED EXP (Any oneperson) $ 5,000 13080 Miranda Street INSURER D: INSURER E : Coral Gables, FL 33156 INSURER F: COVERAGES CFRTIFICATF NIIMRFR• Dr-1n¢tnri Kl"R11DCD• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM DD POLICY EXP MM DD LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ]X OCCUR ACPGLP03120479455 11/29/2024 11/29/2025 EACH OCCURRENCE $ 1,000'000 PREM SES ERENTED ocourrDence $ 100'000 MED EXP (Any oneperson) $ 5,000 PERSONAL & ADV INJURY $ 1'000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY � PE� F-1 LOC GENERAL AGGREGATE $ 2'000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Ea accident $ BODILY INJURY Perperson) $ 1xxANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS ACPBAPD3120479455 11/29/2024 11/29/2025 BODILY INJURY Per accident $ HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per accident $ A UMBRELLA LIABX OCCUR EACH OCCURRENCE $ 5'000'000 X EXCESS LIAB CLAIMS -MADE ACPCAP3120479455 11/29/2024 11/29/2025 AGGREGATE $ 5'000,000 DED RETENTION $ $ C WORKERS COMPENSATIONPER AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA WFL 5068534 02 11/29/2024 11/29/2025 OTH- Al STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1'000'000 E.L. DISEASE - POLICY LIMIT $ 1,000'000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Citywide HVAC Management System Preventation Management (ITB-25-06-01-0-2025/GC) City of Sunny Isles Beach 18070 Collins Ave Sunny Isles Beach, FL 33160 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE % Y" `'\A AGORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ITB 25-06-01 HVAC Management System Preventative Maintenance ADDENDUM # 2 - BIDDERS MUST USE THIS PRICE SHEET TO BE CONSIDERED RESPONSIVE # of nations LOCATIONS COST PER TOTAL ANNUAL QTY MONTH COST 1 GOVERNMENT CENTER:- 18070 Collins Avenue`Sunny Isles°Beach °.. (5) Air handlers " (3) Mini split units (2)Condensor units (4)Fan Coil Units Pumps Pipes/Valves/Belts 2000.00 Hepa Filter 24,000.00 Regular Filter 12 $ $ TOTAL ANNUAL $24,000.00 2 GAVFRNIUIFNT.FO`NNFX'/Ilnlar°[ni�ctr�'irtiinl,i,ntil=7f17�_1RASA,(nll�nc`,Avo, ,r (6)Air Handlers Pumps Pipes/Valves/Belts 1,500.00 Hepa Filter 18,000,00 Regular filter 12 $ $ $ 18,000.00 TOTALANNUAL s FLEET BUILDING 18080 Collins Ave SCOPE OF WORK: (1) Fan Coil Unit 400.00 Pipes/Valves/Belts 4,800.00 Regular Filter 12 $ $ $4,800 TOTAL ANNUAL 4 Building Department Modular Trailer -18680 Collins Avenue 4,800.00 400.00 1z $ - $ - TOTALANNUAL $4,800 s GATEWAY PARK -151 sunny Isles Blvd (8) Air handlers (10) Mini split unit Pumps Pipes/Valves/Belts 3,000.00 36,000.00 Hepa Filter Regular Filter 12 $ $ $36,0 00 TOTAL ANNUAL 6 PELICAN COMMUNITY PARK - 18115 N Bay Rd, Sunny Isles Beach (3) Air handler (2) Mini split unit (1)Condensor Unit Chiller Pumps Pipes/Valves/Belts 1,800.00 21,600.00 Hepa Filter Regular Filter 121$ $ TOTAL ANNUAL $ 21,600 7 PUBLIC WORKS COMPOUND -19160 Collins; Avenue Sunny Isles Beach, (3) Fan Coil Units 400.00 4,800.00 Pipes/Valves/Belts Regular Filter 12 $ $ TOTAL ANNUAL $ 4,800 8 THE SPOT - 215185 Street 4,800.00 (5) Air handler Pipes/Valves/Belts 400.00 Regular Filter 12 $ $ TOTALANNUAL $4,800 .: e Heritage Park -19200. Collins Ave 12 $400.00 . Is 4,800,00. TOTALANNUAL $4,800 1.o Town Center Park/ Meditation Garden -17200 Collins Ave 12 $ 400.00 _ $ 4,800.00 - TOTAL ANNUAL $ 4,800 GRAND MONTHLY TOTAL (LOCATIONS 1-10) $10,700.00 GRAND ANNUAL TOTAL (MONTHLY X 12) $ 128,400.00 ADDITIONAL AS -NEEDED SERVICES RATES Service Technician $140.00 Helper $120.00 Service Technician After Hour Emergency Service $ 2 0 Repair Fans $ 500 Repair & Replacement of any equipment normal business hours 140 $ Parts Mark-up $10 % NTE 10% Disinfectant/ Coil Cleaning $ 1,000 Ea. Yearly Evaporater Cleaning $ 1,000 yearly Duct cleaning as -needed asis per individual property $2 Per Linear Ft. OTHER NOT INCLUDED ABOVE: (BIDDER MAY FILL- IN): I $ Section 8 —Exceptions Cool Water Air Conditioning has reviewed the entire bid package and takes no exceptions to any term, condition, or specification listed in the ITB or addenda. City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Attachment C RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING 16 G� SU14Ny IrIFd ti @9 CONTRACTOR .ANTI -BOYCOTT CERTIFICATION 4PC 9�t FIORs�Q yLT Ty of sux �x [PURSUANT TO FLORIDA STATUTE § 287.1351 I, gaMOY) 6i0VV_ggf'ori1behalf of Cool N�4 OLtrj- J%r C�Y�6�1 t�'�"t ,` Print Name n Company Name WTI I b 0 fl) certifies that(' Wpi- ,r _A a does not: Company Name 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies that Boycott Israel list; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Terrorism Sectors List; and 5. Has not engaged in business operations in Cuba or Syria. LC- y0Wtr Title AI 11 las Date City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Attachment D RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDPTIONING 17 Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E - Verify System, and further provides that a public employer may not enter into a contract unless each parry to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E -Verify system for all existing and new employees hired by the contractor during the contract term. Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website (https'./Iwww.e-verify.gov/­­e m olove We nro Ili ngin a verify) and follow the instructions. The contractor must, as usual, retain the 1-9 Forms for inspection. By affixing your signature below you hereby affirm that you will comply with E Verify requirements. C --n-1 t, Company m n G1, �GWlt I Print Name '11,2.53c013tb Federal Employer Identification Number (FEIN) QLb6,- COO k Date Sworn to and subscribed before me on this this _day of it ! v J VS 2025. P' Is personally known to me ❑ Has produced identification (type of identification produced: signaturblof Notary Public Notary Public State of Florida AL Maya Leshem My Commission liN 588998 Expires 9/212028 r amp o otary Public f/ 21ZI Expiration Date City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Attachment E RGEN ENTERPRISES, LLC, D/B/A COOL WATER AIR CONDITIONING 18 F SQN NY /S4 F. Y U _ n s CITY OF SiVN PHO Affidavit of Compliance with Anti -Human Trafficking Laws City of Sunny isles Beach 98070 Collins Avenue Sunny Isles Beach, FL 33960 Telephone: (305) 947-0606 The undersigned, on behalf of the entity listed below ("Entity"), hereby attests, under penalty of perjury, as follows: 1. Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. (Source: § 787.06 (13), Florida Statutes – Human Trafficking). 2. The undersigned is authorized to execute this affidavit on behalf of Entity. Date: Sd l I , 20 Entity: COO i 1n IAl- c- 41 STATE OF __�Y) CJC, COUNTY OF 2j —d&,. ,e_ Signed: Name: _rh / Title: C� b /Ol.er' The foregoing instrument was acknowledged before me, by means of N7 physical presence or ❑ online notarization, this day of 20 s by G mor—) t"titi �nnr� irGE� asp � l i _ for who is personally known to me or who has produced X as identification. Notary Public Signature: Print Name: maya t_esh ictnr, Notary Public State of Florida Maya leshem of My Commission HH 688998 Expires 9/2/2028 State of Florida at Large (Seal) My commission expires: 9f Pp OF 5 'A !.r City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager. FROM: Fabricio Volpi, Public Works Director Genesis Cuevas, Procurement Director DATE: July 17, 2025 RE: Award to Invitation to Bid No. 26-06-01 and Approve an Agreement with Cool Water Air Conditioning as the Primary Awardee to Provide HVAC Management System Preventative Maintenance Services at the Public Works Compound, City Parks, and Community Centers RECOMMENDATION: Staff recommends the approval of this Resolution. REASONS: On June 11, 2025, the city issued ITB # 25-06-01 titled Citywide HVAC Management System Preventative Maintenance Services. The solicitation was uploaded on DemandStar.com, and distributed to over 1,000 contractors, in which 41 Contractors became Planholders. The Scope of the ITB was as follows: The City of Sunny Isles Beach (the "City") intends to award a contract with a licensed Contractor to provide all labor, equipment, and materials for HVAC preventative maintenance including inspections on chillers, pumps, cooling towers, air handler units, pipes & valves, mini split units, emergency services, coil maintenance, duct cleaning, regular filter replacement and HEPA filters (as -needed, at minimum twice a year). The intent of this contract is to ensure the continued efficient, safe, and reliable operation of all HVAC equipment through routine inspections, servicing, and maintenance in accordance with industry standards and manufacturer specifications on a monthly basis. Item Number: 9.E 152 The ITB contained Minimum Qualification Requirements (MQRs) which the Bidder must meet in order for the Bidder to be considered responsive. The Minimum Qualification Requirements "MQRs" were as follows: a. The Bidder shall hold the proper license in the State of Florida to perform the Scope of Work set forth within this solicitation to include being registered as a Certified Mechanical Contractor and/or Certified Air Conditioning Contractor with the State of Florida along with registration to conduct business in the State of Florida in all required disciplines. Bidder must provide a copy of the applicable license(s) with bid response. b. The Bidder must have been awarded Prime Contractor and successfully performed three (3) projects of similar or greater size, scope, and complexity to the specifications of the ITB within the last five (5) years. c. The Bidder shall provide reference letters for no less than three (3) projects in which Bidder served as Prime Contractor for projects similar in size and scope. On Wednesday, June 18, 2025, the city held an in-person non -mandatory pre-bid meeting that included citywide site -visits to the facilities with the project managers. Nine (9) interested bidders attended the meeting. On Friday, June 27, 2025, the City received nine (9) electronic bid submissions: CT Mechanical, Cool Water Air Conditioning, Con-Mech, Inc, Advanced Air Systems, Jorda Mechanical, Southern Comfort Solutions Inc, Green Air Innovations, JCR Mechanical Contractor, Inc. and Temptrol Air Conditioning, Inc. Upon review of each bid, the recommendation is to award and enter into agreements with RGEN Enterprises, LLC, d/b/a Cool Water Air Conditioning as the primary awardee, in an amount NTE $183,600.00, for the following locations: Gateway Park (151 Sunny Isles Blvd), Pelican Community Park (18115 N Bay Rd), Public Works Compound (19160 Collins, Avenue), and The Spot (215 185 Street). The initial contract resulting from this solicitation shall be for a two (2) year period from the contract's initial effective date of August 1, 2025. Upon completion of the initial term, the contract may renew for an additional one (3) year period, upon approval by the City Commission. ADDITIONAL INFORMATION: Con-Mech, Inc., is being recommended as the secondary awardee under a separate resolution. Copies of the complete contract file, including all exhibits, attachments, and references are on file with the Office of the City Clerk and are available upon request. FUNDING SOURCE: Item Number: 9.E 153 Funds have been appropriated in Facilities Maintenance Account No. 001-5-5391-446003-XXXXX. ATTACHMENTS: Resolution Agreement Item Number: 9.E 154