HomeMy WebLinkAboutReso 2025-3865RESOLUTION NO. 2025 - �3y
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, WAIVING THE BIDDING REQUIREMENTS OF CHAPTER 62 OF THE
CITY'S CODE OF ORDINANCES; APPROVING AN AGREEMENT WITH VETTED
HOLDINGS, LLC, d/b/a VETTED SECURITY SOLUTIONS LLC TO PROVIDE
MAINTENANCE AND AS -NEEDED REPAIRS TO THE CITY'S SECURITY CAMERAS
HARDWARE AND SOFTWARE, IN AN AMOUNT NOT TO EXCEED SIXTY-FIVE
THOUSAND DOLLARS AND NO CENTS ($65,000.00), ATTACHED HERETO AS
EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach ("City") is in need of a contractor to provide
ongoing maintenance and as -needed repairs to the City's CCTV security cameras ("CCTVs"), the
Police Department's Real Time Crime Center ("Hiperwall"), and automatic license plate readers
("ALPRs") (collectively the "Services"); and
WHEREAS, via Resolution Nos. 2022-3322, 2024-3644, 2024-3668, 2024-3677, 2025-
3776, and 2025-3836, the City Commission approved Agreements with Millenium Products, Inc.
("Millenium") for upgrades to the City's CCTVs; and
WHEREAS, via Resolution Nos. 2019-2934, 2020-3073, 2022-3307, 2023-3496, 2023-
3571, the City Commission approved Agreements with Millenium to purchase, installation, and
upgrades to the City's APLRs; and
WHEREAS, via Resolution 2023-3511, the City Commission approved several an
Agreement with Millenium to furnish and install electronic equipment and systems related to
the City's Hiperwall; and
WHEREAS, Vetted Holdings, LLC, d/b/a Vetted Security Solutions LLC (the "Contractor")
is the sole company authorized to service CCTVs sold by Millenium; and
WHEREAS, the Contractor is a certified and insured company with the necessary
experience to provide the desired Services, and has expressed their desire and ability to do so;
and
WHEREAS, based upon the initial maintenance provided by the Contractor as part of the
installation of CCTVs through the City's Agreement with Millenium, and based upon the
continuity of such work and familiarity with the Police Department's Hiperwall and ALPRs, the
City Manager has recommended waiving the competitive bidding requirements set forth in
Chapter 62 of the City's Code of Ordinances (the "Code"), as it is in the City's best interests to do
so; and
WHEREAS, pursuant to Section 62-12 of the City's Code, "the City Commission may
authorize the waiver of competitive bidding procedures upon the recommendation of the City
@BCL@ACI5EAE9 Page 1 of 3
186
Manager that it is in the City's best interest to do so, to obtain goods and services which cannot
be acquired through the normal purchasing process due to insufficient time, the nature of the
goods or services, or other factors"; and
WHEREAS, the City Commission wishes to waive the bidding requirements of the City's
Code, and approve an Agreement with the Contractor for the desired Services, an amount not
to exceed Sixty -Five Thousand Dollars and No Cents ($65,000.00), attached hereto as Exhibit
"A»
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Waiver of Bidding Requirements. The City Commission hereby waives the
bidding requirements of the City's Code.
Section 2. Approval of Agreement. The City Commission hereby approves an Agreement
with the Contractor for the desired Services, an amount not to exceed Sixty -Five Thousand
Dollars and No Cents ($65,000.00), attached hereto as Exhibit "A".
Section 3. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 4. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 5. Effective Date. This Resolution shall become effective upon adoption.
Mauri
PASSED AND ADOPTED this 211t day of A I _ 2025.
Betancur, CMC, City Clerk
@BCL@ACI5EAE9
Larisa Svechin, Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
A in E. Boileau, for Nabors, Giblin &
Nickerson, P.A., City Attorney
Page 2 of 3 187
moved by: /
Vote:
Mayor Svechin (Yes) (No)
Vice Mayor Lama'Yes) (No)
_
Commissioner Joseph Yes) (No)
Commissioner Stuyvesant (Yes) (No)
Commissioner Viscarra (Yes) (No)
@BCL@ACI5EAE9 Page 3 of 3 188
Docusign Envelope ID: 888EO892-1 EOD-41 EC -81 F9-F02682903C46
SUNNY tJFf
�= AGREEMENT BETH
«oP��.w' AND .VETTED HO]
, SOLUTIONS LLC
CONTRACT NO. 2025-9030
THE
THIS CONTRACTUAL AGREEMENT (hereinafter "Agreement") is made in
duplicate, this 25 day of August 2025, by and between the CITY OF SUNNY ISLES
BEACH, Florida, (hereinafter "City"), and VETTED HOLDINGS, LLC, d/b/a VETTED
SECURITY SOLUTIONS, LLC, a Florida limited liability company, whose Federal Employer
Identification (FEI) No. is 86-1285443 (hereinafter "Contractor").
RECITALS
WHEREAS, the City is in need of a Contractor to provide ongoing maintenance and
as -needed repairs of City's CCTV security cameras, SIBPD's hyperwall, and license plate
readers (LPR), as more particularly described Attachment "A" (hereinafter "Services" or
"Work"); and
WHEREAS, Contractor is a certified and insured company with the necessary experience
to provide the desired Services; and
WHEREAS, pursuant to the City's procurement code, Section 62-12, "[t]he City
Commission may authorize the waiver of competitive bidding procedures upon the
recommendation of the City Manager that it is in the City's best interest to do so, to obtain
goods and services which cannot be acquired through the normal purchasing process due to
insufficient time, the nature of the goods or services, or other factors;" and
WHEREAS, based upon the initial maintenance provided by Contractor as part of the
installation of cameras through the City's Agreement with Millenium Products, Inc., and
based upon the continuity of such Work and familiarity with City's existing systems and
equipment, the City Manager has recommended that waiver of the competitive bidding
procedures as it relates to the Services, and under the terms and conditions set forth herein,
are in the City's best interests; and
WHEREAS, the City wishes to enter into this Agreement with Contractor, as more
particularly described in Attachment "A," to provide the desired Services for an amount not to
exceed Sixty -Five Thousand Dollars and No Cents ($65,000.00);
NOW THEREFORE, in consideration of the promises and the mutual covenants herein
name, the parties agree as follows:
TERMS
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part hereof for reference.
2. SERVICES. Contractor shall provide the Services to City pursuant to the terms and
conditions set forth in this Agreement, to specifically include, but not limited to, providing
ongoing maintenance and as -needed repairs of City's CCTV security cameras, SIBPD's
hyperwall, and license plate readers (LPR), as more particularly described in Attachment "A."
VETTED SECURITY SOLUTIONS, LLC
Docusign Envelope ID: 888EO892-1EOD-41EC-81F9-FO2682903C46
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
The Services shall be performed by Contractor to the full satisfaction of the City. Contractor agrees
to furnish all labor and material in a good and workmanlike and professional manner to perform
Services. Contractor agrees to have a qualified representative to audit and inspect the Services
provided on a regular basis to ensure all Services are being performed in accordance with the City's
needs and pursuant to the terms of this Agreement and shall report to the City accordingly.
Contractor agrees to immediately inform the City via telephone and in writing of any problems
that could cause damage to the City's property, improvements and persons. Contractor will require
its employees to perform their work in a manner befitting the type and scope of work to be
performed. In the event that the Contractor fails to complete the Services pursuant to the terms of
this contract and City must undertake the completion of performance of Services, Contractor
agrees to indemnify the City for all costs incurred with respect to the completion of those Services
and any damages the City may suffer as a result of the Contractor's failure to perform the Services.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth hereunder, the term of this Agreement shall commence upon the full execution of this
Agreement and shall remain in effect for a period of one (1) year.
The terms of Sections 12, entitled "Indemnification and Waiver of Liability," Section 19, entitled
"Compliance with Law," Section 8, entitled "Warranty of Services," and Section 9, entitled
"Defective Work," shall survive termination of this Agreement.
4. COMPENSATION. During the term of this Agreement, the City shall pay Contractor
for Services performed under this Agreement, an amount not to exceed Sixty -Five Thousand
Dollars and No Cents ($65,000.00), under the following conditions:
A. Disbursements. There are no reimbursable expenses associated with this contract.
B. Payment Schedule. Contractor shall submit invoices to the City on a monthly basis.
Invoices received from the Consultant pursuant to this Agreement will be reviewed
by the initiating City Department. If services have been rendered in conformity
with the Agreement, the invoice will be sent to the Finance Department for
payment. Invoices must reference the Agreement number assigned hereto.
Invoices will be paid in accordance with the State of Florida Prompt Payment Act.
C. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. If the City should not appropriate or otherwise make available funds
sufficient to purchase the Services procured pursuant to this Agreement, the City
may unilaterally terminate any and all contractual or other obligations herein
without any further liability or penalty upon twenty (20) days' notice to Contractor.
D. Final Invoice. In order for both parties herein to close their books and records, the
Contractor will clearly state "final invoice" on the Contractor's final/last billing to
the City. This certifies that all services have been properly performed and all
charges and costs have been invoiced to the City. Since this account will thereupon
be closed, any other additional charges, if not properly included on this final
invoice, are waived by the Contractor.
VETTED SECURITY SOLUTIONS, LLC 2
Docusign Envelope ID: 88BE0892-1 EOD-41 EC -81 F9-F02682903C46
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor
with the prior written approval of the City. If the City disputes any charges on the invoices, it may
make payment of the uncontested amounts and withhold payment on the contested amounts until
they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or
make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any
form of indebtedness. The Contractor further warrants and represents that it has no obligation or
indebtedness that would impair its ability to fiilfill the terms of this Agreement.
5. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent Contractor and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Contractor other than those obligations which have been or shall have been
undertaken by the City. Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this Agreement. The City shall not be responsible for
any expense incurred by the Contractor. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Contractor, other than those set forth in this Agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties under
this Agreement.
6. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Contractor shall not
subcontract, assign, or transfer any work under this Agreement without the prior written consent
of the City. Should the Contractor subcontract any services under this Agreement, it shall be done
with continued liability for the Contractor. The Contractor shall remain responsible for services,
responsibilities, and liabilities of any person or entity acting under Contractor.
7. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents or employees, as indicated below:
A. Comprehensive General liability insurance, including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with minimum limits of $1,000,000 per occurrence, and $2,000,000 in the
aggregate.
B. Worker's Compensation and employer's liability coverage, as required pursuant to
Florida law, with minimum limits of $500,000.
C. Business Automobile Liability which shall include coverage for all owned, non -
owned and hired vehicles for minimum limits of a combined single limit of not less
than $1,000,000 per accident.
D. Umbrella Liability policy of not less than $1,000,000 per occurrence.
VETTED SECURITY SOLUTIONS, LLC 3
Docusign Envelope ID: 888EO892-1EOD-41EC-81F9-FO2682903C46
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or
self-insurance maintained by the City. Such insurance shall not diminish Contractor's
indemnification and obligations hereunder. The insurance policy shall be issued by companies
authorized to do business under the laws of the State of Florida and acceptable to the City with a
minimum A.M. Best rating of A -Excellent. Before any work under this Agreement is performed,
and at any time upon request, Contractor shall fin-nish to the City certificates of insurance
evidencing the minimum required coverage and shall be appropriately endorsed for contractual
liability, with the City named as additional insured. All policies shall contain a waiver of
subrogation endorsement. All policies and certificates shall be in forms and issued by insurance
companies acceptable to the City Manager or his designee. All insurance policies and certificates
of insurance shall provide that the policies may not be canceled or altered without thirty (30) days
prior written notice to the City. Contractor shall also require and ensure that each of its sub -
Contractors providing services hereunder (if any) procures and maintains, until the completion of
the services, insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO
THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN
WRITING BY THE CITY.
WARRANTY OF SERVICES.
A. The Contractor shall warrant the labor performed for a minimum period of one (1)
year from the date the Services are complete. This warranty shall be in addition to
whatever rights the City may have under state or federal law. The Contractor's
obligation under this warranty shall be at its own cost and expense, to promptly
repair or replace (including cost of removal and installation), that item (or part or
component thereof) which proves defective or fails to comply with the Agreement
within the warranty period such that it complies with the Agreement.
B. Contractor warrants to the City that all materials and equipment furnished under
this Agreement will be new unless otherwise specified and will be of good
quality, free from faults and defects and in conformance with the Agreement. All
equipment and materials not conforming to these requirements, including
substitutions not properly approved and authorized, may be considered defective.
If required by City or its designee, Contractor shall furnish satisfactory evidence
as to the kind and quality of materials and equipment. This warranty is not limited
by any other provisions within this Agreement.
C. Contractor shall provide to the City or its designee all manufacturers' warranties.
All warranties, expressed and/or implied, shall be given to the City for all material
and equipment covered by this Agreement. All material and equipment furnished
shall be fully guaranteed by the Contractor against factory defects and
workmanship. At no expense to the City, the Contractor shall correct any and
all apparent and latent defects that are required under state or federal law.
9. DEFECTIVE WORK.
A The City or its designee shall have the authority to reject or disapprove work
which is found to be defective. If defective work is found, Contractor shall
VETTED SECURITY SOLUTIONS, LLC 4
Docusign Envelope ID: 888E0892-1 EOD-41 EC -81 F9-F02682903C46
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
promptly either correct all defective work or remove such defective work and
replace it with non -defective work. Contractor shall bear all direct and indirect
costs of such removal or corrections including cost of testing laboratories and
personnel.
B. Should Contractor fail or refuse to remove or correct any defective work or to make
any necessary repairs in accordance with the requirements of this Agreement
within the time indicated in writing by the City Manager or its designee, the City
shall have the authority to cause the defective work to be removed or corrected, or
make such repairs as may be necessary at Contractor's expense. Any expense
incurred by the City in making such removals, corrections or repairs, shall be paid
for out of any monies due or which may become due to Contractor. In the event of
failure of Contractor to make all necessary repairs promptly and fully, which is not
cured in the cure period, the City may declare Contractor in default.
C. If, within one (1) year after the date of completion of Services or such longer
period of time as may be prescribed by the terms of any applicable special
warranty required by the Contract Documents, or by any specific provision(s) of
this Agreement, any of the work is found to be defective or not in accordance with
this Agreement, Contractor, after receipt of written notice from the City or its designee,
shall promptly correct such defective or nonconforming work within the time specified
by the City without cost to the City. Nothing contained herein shall be construed to
establish a period of limitation with respect to any other obligation which
Contractor might have Linder this Agreement including but not limited to any claim
regarding latent defects.
D. Failure to reject any defective work or material shall not in any way prevent
later rejection when such defect is discovered, or obligate the City to final
acceptance.
E. Where the City or its designee becomes aware of faults, defects or non -conformity
in any of the work provided under this Agreement or with the work being
performed by the Contractor, the City or its designee shall issue a Notice to Cure
to the Contractor for correction. In no event shall the failure of the City or its
designee to bring to the attention of the Contractor of such faults act as a waiver or
release the Contractor from responsibility or liability for such fault, defect or non-
conforming work.
10. TERMINATION AND REMEDIES FOR BREACH.
A. If, through any cause within reasonable control, the Contractor shall fail to fulfill in
a timely manner or otherwise violate any of the covenants, agreements or
stipulations material to this Agreement, the City shall have the right to terminate the
Services then remaining to be performed. Prior to the exercise of its option to
terminate for cause, the City shall notify the Contractor of its violation of the
particular terms of the Agreement and grant Contractor ten (10) days to cure such
default. If the default remains uncured after ten (10) days the City may terminate
this Agreement, and the City shall receive a refund from the Contractor in an amount
VETTED SECURITY SOLUTIONS, LLC 5
Docusign Envelope ID: 888EO892-1 EOD-41 EC -81 F9-F02682903C46
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
equal to the actual cost of a third party to cure such failure. If Contractor fails,
refuses or is unable to perform any tern of this Agreement, City shall pay for
services rendered as of the date of termination.
1. In the event of termination, all finished and unfinished documents, data and other
work product prepared by Contractor shall be delivered to the City and the City
shall compensate the Contractor for all Services satisfactorily performed prior
to the date of termination.
2. Notwithstanding the foregoing, the Contractor shall not be relieved of liability
to the City for damages sustained by it by virtue of a breach of the Agreement
by Contractor and the City may reasonably withhold payment to Contractor for
the purposes of set-off until such time as the exact amount of damages due the
City from the Contractor is determined.
B. Termination for Convenience of City. The City may, for its convenience and without
cause terminate the Services then remaining to be performed at any time by giving
Contractor ten (10) days written notice. The terms of Paragraph A(1) and A(2)
above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Contractor is placed either in
voluntary or involuntary bankruptcy or makes any assignment for the benefit of
creditors.
11. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of
this Agreement or anytime for a period of ten (10) years subsequent to that date upon which this
Agreement shall terminate for any reason whatsoever, disclose to any person or entity, other than
in the discharge of the duties of the Contractor under this Agreement, any information which the
City designates in writing as "confidential." As a violation by the Contractor of the provisions of
this Section could cause irreparable injury to the City and there is no adequate remedy at law for
such violation, the City shall have the right, in addition to any other remedies available to it at. law
or in equity, to enjoin the Contractor from violating such provisions..
12. INDEMNIFICATION AND WAIVER OF LIABILITY. To the fullest extent permitted
by law, Consultant shall at all times hereafter indemnify, hold harmless, and at the City's option
defend or pay for an attorney selected by the City to defend, City, its agents, representatives,
officers, directors, officials and employees from and against any and all causes of action, demands,
claims, losses, liabilities and expenditures of any kind, including attorney fees, court costs, and
expenses, caused or alleged to be caused by the intentional or negligent act of, or omission of
Consultant, including those of their employees, agents, servants, or officers, or accruing, resulting
from, or directly related to the subject matter of this Agreement including, without limitation, any
and all claims, losses, liabilities, expenditures, demands or causes of action of any nature
whatsoever resulting from injuries or damages sustained by any person or property. In the event
any lawsuit or other proceeding is brought against City by reason of any such claim, cause of action
or demand, Consultant shall, upon written notice from City, resist and defend such lawsuit or
proceeding by counsel satisfactory to City.
VETTED SECURITY SOLUTIONS, LLC 6
Docusign Envelope ID: 888EO892-1 EOD-41 EC -81 F9-F02682903C46
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
The provisions and obligations of this section shall survive the expiration or earlier termination of
this Agreement. To the extent considered necessary by City, any sum due Consultant under this
Agreement may be retained by City until all of City's claims for indemnification pursuant to this
Agreement have been settled or otherwise resolved; and any amount withheld shall not be subject
to payment of interest by City.
13. JURISDICTION, VENUE AND WAIVER OF JURY TRIAL. This Agreement shall
be interpreted and construed in accordance with and governed by the laws of the State of Florida.
All parties agree and accept that jurisdiction of any dispute or controversy arising out of this
Agreement, and any action involving the enforcement or interpretation of any rights hereunder
shall be brought exclusively in the Eleventh Judicial Circuit in and for Miami Dade County,
Florida, and venue for litigation arising out of this Agreement shall be exclusively in such state
courts, forsaking any other jurisdiction which either party may claim by virtue of its residency or
other jurisdictional device. In the event it becomes necessary for the City to file a lawsuit to
enforce any term or provision under this Agreement and the City is the prevailing party then the
City shall be entitled to its costs and attorney's fees at the pretrial, trial and appellate levels. BY
ENTERING INTO THIS AGREEMENT, CONTRACTOR AND CITY HEREBY EXPRESSLY
WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL
LITIGATION RELATED TO THIS AGREEMENT. Nothing in this Agreement is intended to
serve as a waiver of sovereign immunity, or of any other immunity, defense, or privilege enjoyed
by the City pursuant to Section 768.28, Florida Statutes.
14. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service,
or (iii) by electronic mail (e-mail) (with a copy simultaneously sent by certified or registered mail,
first class postage prepaid, return receipt requested or by overnight delivery by traditionally
recognized courier service), addressed to such party as follows:
If to the City:
Stan Morris
With a copy to:
City Manager
City Attorney
City of Sunny Isles Beach
City of Sunny Isles Beach
18070 Collins Avenue
18070 Collins Avenue
Fourth Floor
Fourth Floor
Sunny Isles Beach, Florida 33160
Sunny Isles Beach, Florida 33160
Tel: (305) 792-1776
Tel: (305) 792-1766
smorris cDsibfl.net
aboileau cbrr nlaw.com
If to the
Ryan Barnett, Manager
Contractor:
Mike Reese, Sales
4185 35th Street N.
St. Petersburg, Florida 33714
Tel: (727) 440-3245
mrcesecr vettedsecuritv.com
15. PUBLIC RECORDS. The Contractor shall be required to comply with the following
requirements under Florida's Public Records Law:
VETTED SECURITY SOLUTIONS, LLC 7
Docusign Envelope ID: 888EO892-1 EOD-41 EC -81 F9-F02682903C46
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
A. Contractor shall keep and maintain public records required by the City to perform the
service.
B. Upon request from the City, Contractor shall provide the City with a copy of the
requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes,
or as otherwise provided by law.
C. Contractor shall ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized by
law for the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the City.
D. Contractor shall, upon completion of the contract, transfer, at no cost, to the City all
public records in possession of the Contractor or keep and maintain public records
required by the City to perform the service. If the Contractor transfers all public records
to the City upon completion of the contract, the Contractor shall destroy any duplicate
public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the contract, the Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided by
Contractor to the City, upon request from the City, in a format that is compatible with
the information technology systems of the City.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS AT (305) 792-1703, CityClerk@sibfl.net,18070 Collins Avenue, 411
Floor, Sunny Isles Beach, Florida 33160.
16. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of three (3) years.
17. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the
Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of
1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities
Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive
Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will not
discriminate against any employee or applicant for employment because of race, color, creed,
religion, ancestry, national origin, sex, gender, disability or other handicap, age, marital/familial
status, or status with regard to public assistance.
The Contractor will take affirmative action to ensure that all employment practices are free from
such discrimination. Such employment practices include but are not limited to the following:
hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination,
VETTED SECURITY SOLUTIONS, LLC 8
Docusign Envelope ID: 88BE0892-1 EOD-41 EC -81 F9-F02682903C46
City of Sunny Isles Burch 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
rates of pay or other forms of compensation, and selection for training, including apprenticeship.
The Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause. The Contractor agrees to comply with any Federal regulations issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which
prohibits discrimination against the handicapped in any Federally assisted program.
18. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami -Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the
City of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if
fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor
covenants that it presently has no interest and shall not acquire any interest, directly or indirectly
which should conflict in any manner or degree with the performance of Services under this
Agreement. The Contractor further covenants that in the performance of this Agreement, no
person having any such interest shall knowingly be employed by the Contractor. The Contractor
guarantees that he/she has not offered or given to, any member of, delegate to the Congress of the
United States, any or part of this contract or to any benefit arising therefrom.
19. COMPLIANCE WITH LAW. Contractor shall comply with all laws, regulations and
ordinances of any federal, state, or local governmental authority having jurisdiction with respect
to this Agreement ("Applicable Laws") and shall obtain and maintain any and all material permits,
licenses, approvals and consents necessary for the lawfiil conduct of the activities contemplated
under this Agreement.
20. CONFLICTING PROVISIONS. The terms and conditions in this Agreement shall
supersede and take priority over any inconsistent or conflicting provisions that are contained in
any other document, including but not limited to Attachments "A" and "B."
21. SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 287.135, and
subject to limited exceptions contained therein, a company is ineligible to, and may not, bid on,
submit a proposal for, or enter into or renew a contract with an agency or local governmental entity
for goods or services if at the time of bidding, submitting a proposal for, or entering into or
renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List or is
engaged in the boycott of Israel. Contractors must certify that the company is not participating in
a boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more
shall be terminated at the City's option if it is discovered that the company submitted a false
certification, or at the time of bidding, submitting a proposal for, or entering into or renewing a
contract, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized
Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Florida Statute
Section 215.473, or is or has been engaged in business operations in Cuba or Syria, after July 1,
2018.
Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if
the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the
boycott of Israel. Contractors must submit the certification that is attached to this agreement as
Attachment `B." Submitting a false certification. shall be deemed a material breach of contract.
The City shall provide notice, in writing, to the Contractor of the City's determination concerning
the false certification. The Contractor shall have ninety (90) days following receipt of the notice
VETTED SECURITY SOLUTIONS, LLC 9
Docusign Envelope ID: 888EO892-1 EOD-41 EC -81 F9-F02682903C46
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
to respond in writing and demonstrate that the determination was in error. If the Contractor does
not demonstrate that the City's determination of false certification was made in error, then the City
shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute
Section 287.135.
22. E -VERIFY. Florida Statute 448.095 directs all public employers, including municipal
governments, to verify the employment eligibility of all new public employees through the U.S.
Department of Homeland Security's E -Verify System, and further provides that a public employer
may not enter into a contract unless each party to the contract registers with and uses the E -Verify
system. Florida Statute 448.095 further provides that if a Consultant enters into a contract with a
subcontractor, the subcontractor must provide the Consultant with an affidavit stating that the
subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In
accordance with Florida Statute 448.095, Consultant is required to verify employee eligibility
using the E -Verify system for all existing and new employees hired by Consultant during the
contract tern. Further, Consultant must also require and maintain the statutorily required affidavit
of its subcontractors. It is the responsibility of Consultant to ensure compliance with E -Verify
requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website
(https://www.e-veiify.gov/employers/enrolling-in-e-verify) and follow the instructions. The
Consultant must retain the I-9 Forms for inspection, and provide the attached E -Verify Affidavit,
attached hereto as Attachment "C."
23. HUMAN TRAFFICKING. Pursuant to Section 787.06, Florida Statutes, entitled
"Human Trafficking," a governmental entity cannot execute, renew, or extend a contract with a
nongovernmental entity that uses coercion for labor or services, as defined in Section 786.06(2),
Florida Statutes. Contractor must submit the affidavit that is attached to this Agreement as
Attachment "D," signed by an officer or an authorized representative of the Contractor, under
penalty of perjury, attesting that Contractor does not use coercion for labor or services as defined
in Section 786.06(2), Florida Statutes. Submitting a false certification shall be deemed a material
breach of contract.
24. MISCELLANEOUS.
A. In the event any provision of this Agreement is found to be void and unenforceable
by a court of competent jurisdiction, the remaining provisions of this Agreement shall nevertheless
be binding upon the parties with the same effect as though the void or unenforceable provisions
had been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of which
shall be deemed an original for all purposes.
C. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral
and written negotiations, commitments, agreements and understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and signed
by the parties to this Agreement.
VETTED SECURITY SOLUTIONS, LLC t0
Docusign Envelope ID: 888EO892-1 EOD-41 EC -81 F9-F02682903C46
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
E. No waiver of any provision of this Agreement shall be valid or enforceable unless
such waiver is in writing and signed by the party granting such waiver.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate
on the day and year first written above.
VETTED HOLDINGS, LLC, d/b/a
VETTED SECURITY SOLUTIONS, LLC
BY: FSigned by;
AA, bAdU19
—
Ryan arnett, ganagen
STATE OF FLORIpA:
COUNTY OF IUB. U S
The foregoing instrument was acknowledged before me by means of ❑ physical presence or e
online notarization, this 911 �" day of August 2025, by Ryan Barnett, Manager, as Manager of
Vetted Holdings, LLC and Vetted Security Solutions, LLC.
SEAL Notary Public State of]Florlda( )Bianca LocantNo any Publi ,State of FloridaMy Commission HH (Signature of Notary Public)
EXpIr$8 4181202
(Print, Type, or Stamp
Commissioned Name of Notary
Public)
Personally Known _ or Produced Identification _
Type of Identification Produced:
ATTEST: CITY OF SUNNY ISLES BEACH
BY: BY:
Ma ieio Betancu , Stan Morris, City Manager
CM City Cleric
APPROVED AS TO FORINT
AND LEGAL SUFFICIENCY
BY: BY: d. A - �
Department Head lain E. Boileau for Nabors, Giblin
& Nickerson, P.A., City Attorney
VETTF,D SECURITY SOLUTIONS, LLC 1 I
Docusign Envelope ID: 888EO892-1EOD-41EC-81F9-FO2682903046
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Attachment A
VETTED SECURITY SOLUTIONS, LLC 12
Docusign Envelope ID: 888EO892-1 EOD-41 EC -81 F9-FO2682903C46
P
VETTE10
SECURITY SOLUTIONS
Purchaser: Luke Plesa
Purchaser Phone Number: 786-837-4904
Purchaser Email: Iplesa@sibpd.net
Quote Name: Sunny Isles Beach Police Department (FL) - Service
Agreement 2025 - 2026
Quote #: Q-10992-5
Job Number: 10676
Date: 1/21/2025
Expires On: 8/25/2025
Ship To
Sunny Isles Beach Police Department (FL)
18070 Collins Ave 3rd floor
Sunny Isles Beach, FL 33160
USA
Vetted Security Solutions
4185 35th St N
Saint Petersburg, FL 33714
Office Phone: (727) 440-3245
Bill To
Sunny Isles Beach Police Department (FL)
18070 Collins Ave 3rd floor
Sunny Isles Beach, FL 33160
USA
PROJECT QUOTATION
We at Vetted Solutions are pleased to quote the following systems for the above referenced project:
SALESPERSON
Phone
EMAIL
DELIVERY METHOD
PAYMENT METHOD
Number
Mike Reese
(727)
mreese@vettedsecurity.com
Ground
Net 30
902-1173
Page 1 of 3
Docusign Envelope ID: 888EO892-1EOD-41EC-81F9-FO2682903C46
QTY
PART #
DESCRIPTION
NET UNIT
PRICE
EXTENDED PRICE
1.00
Service
12 -Month I Service Labor Plan
$65,000.00
$65,000.00
Agreement
Service Provider agrees to provide Repair Services ("Services") including but not
limited to the repair or replacement of security cameras, license plate readers,
and equipment as outlined below on an as -needed basis. Service Provider
warrants that: (a) Services will be performed in a timely, efficient, professional,
and workmanlike manner; (b) all Contractor personnel assigned to perform
Services will have the necessary skill and training; and (c) Services will be
performed In a manner consistent with the standard of care in the industry; and
(d) Service provider will provide any necessary support personnel, equipment
or tools needed to access and repair all equipment In the field. (e) This contract
Implies and entails a labor services contract only. All equipment outside of
original hardware manufactures warranty will be quoted and require PO prior to
replacement / services for replacement occurring. (f) Repair timelines are subject
to equipment supply and original manufactures RMA process / timellnes
Equipment Covered:
a. Avigilon CCN hardware
b. Avigilon CCN software
c. Avigilon CCN system supporting hardware (wireless radio hardware/software
and LAN switching/communications hardware. Limited to equipment that was
sold and installed by Vetted Security Solutions)
c. Vigilant LPR hardware
d. Vigilant LPR software & applications
e. Hiperwall hardware
d. Hiperwall software & applications
TOTAL:
$65,000.00
Scope of Work
DURING THE SERVICE / WARRANTY PERIOD
a. Vetted Security Solutions provides phone support Monday through Friday 8-5 eastern time support line
available at 727-440-3245, excluding legal holidays. A 24-hour support ticket system is available at https://
vettedsecuritysolutions.com/support/ and allows users to create a ticket automatically which will send you an
email you're your ticket number allowing you to track the status of your issue and view tech responses.
b. Vetted Security Solutions will diagnose the issue and provide analysis of cause of issue within a 72 -hour
period of being notified of issue by either 24-hour support ticket system or agency personnel.
c. Vetted Security Solutions will assure that repairs are completed within specifications with OEM parts or
current market equivalent.
d. This warranty does not cover vandalism or units that have been physically damaged in any way or that have
been through a force majeure event.
Notes
Terms & Conditions
1. All prices are quoted in USD and will remain firm and in effect for 30 days.
2. This Quote does not include anything outside the above -stated bill of materials.
3. There will be a 3.5% processing fee for credit card payments.
4. The expected lead time for hardware and installation is 30-60 days.
Page 2 of 3
Docusign Envelope ID: 888E0892-1 EOD-41 EC -81 F9-F02682903C46
5. Connectivity is assumed Cellular on department supplied cell card to the MDC for real-time connectivity to
LEARN database.
6. CLK fees are shown for budget purposes only. Please DO NOT issue PO to Vetted Security Solutions for
renewals of CLK fees.
7. Any use tax, sales tax, excise tax, duty, custom, inspection or testing fee, or any other tax, fee, or charge of
any nature whatsoever imposed by any governmental authority, on or measured by the transaction between
Vetted Security Solutions and Purchaser shall be paid by Purchaser in addition to the price quoted or invoiced.
In the event Vetted Security Solutions is required to pay any such tax, fee, or charge, Purchaser shall
reimburse Vetted Security Solutions, therefore, or, in lieu of such payment, Purchaser shall provide Vetted
Security Solutions at the time the Contract is submitted an exemption certificate or other document acceptable
to the authority imposing the tax, fee, or charge.
8. A 20% deposit is required at the time of purchase for quotes that exceed $50,000.00. Upon receipt of a
purchase order and/or signed quote Vetted Security Solutions will invoice for the deposit amount (due upon
receipt).
9. Hardware, software, installation materials, and services will be invoiced at the time of delivery. A signed
proof of delivery form will be provided.
10. Vetted Security Solutions ("VSS") makes no warranty, express or implied, with respect to any parts or labor
provided in connection with this quote. All hardware provided is subject solely to the manufacturer's original
equipment warranty, if applicable. For warranty terms and conditions related to hardware, the customer must
refer directly to the original equipment manufacturer ("OEM"). VSS shall not be responsible for any claims or
issues arising from hardware failures or defects covered -by the OEM's warranty.
Project Total: $65,000.00
Signature: Effective Date:
Name (Print): Title:
Please sign and email to insidesales@vettedsecurity.com
THANK YOU FOR YOUR BUSINESS!
Page 3 of 3
Docusign Envelope ID: 888EO892-1 EOD-41 EC -81 F9-FO2682903C46
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Attachment B
VETTED SECURITY SOLUTIONS, LLC „
Docusign Envelope ID: 888EO892-1 EOD-41 EC -81 F9-F02682903C46
�NNr 'o
9
0
CONTRACTOR ANTI -BOYCOTT CERTIFICATION
[PURSUANT TO FLORIDA STATUTE § 287.1351
I, Ryan Barnett , on behalf of vetted Security Solutions
Print Name Company Name
certifies that Vetted Security Solutions does not:
Company Name
1. Participate in a boycott of Israel; and
2. Is not on the Scrutinized Companies that Boycott Israel list; and
3. Is not on the Scrutinized Companies with Activities in Sudan List; and
4. Is not on the Scrutinized Companies with Activities in the Iran Terrorism
Sectors List; and
5. Has not engaged in business operations in Cuba or Syria.
Signed by:
.,� �
�a sn r asoQa� sus I
Signature
CEO
Title
8/25/2025 111:20 EDT
Date
Docusign Envelope ID: 888EO892-1EOD-41EC-81F9-FO2682903C46
City of Sunny Isles Bench 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Attachment C
VETTED SECURITY SOLUTIONS, LLC
14
Docusign Envelope ID: 888E0892-1 EOD-41 EC -81 F9-F02682903C46
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employment eligibility of all new public employees through the U.S. Department of Homeland Security's E -
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E -Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E -Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit
the E -Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the
instructions. The contractor must, as usual, retain the 1-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E -Verify requirements.
Vetted Security Solutions
Company Name
egeedby:
8/25/2025 111:20 EDT
Offeror Signature
Date
Ryan Barnett
CEO
Print Name
Title
86-1285443
Federal Employer Identification Number (FEIN)
M-1 .Ua Mr, mjM
Sworn to and subscribed before me on this this !Z:day of l%G 2025.
By low �J�/1�Vy U�
u Is personally known to me
❑ Has produced identification (type of identification produced:
Pof Notary Public
D -V qJEPiration 2,62Print or tamp of Notary Public Date
Docusign Envelope ID: 888E0892-1EOD-41EC-81F9-FO2682903C46
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Attachment D
VETTED SECURITY SOLUTIONS, LLC 15
Docusign Envelope ID: 888EO892-1EOD-41EC-81F9-FO2682903C46
SUNNY IS�F
uI lx
Crrr ar S.i+ a,L� Affidavit of Compliance with Anti -Human Traffickinct Laws
City of Si. ony Ish;s ,'oacF1
98070 Collins Avenue:
Sunny (8105 BOach, FI
Telenhone: (345) 9.17--0606
The undersigned, on behalf of the entity listed below ("Entity"), hereby attests, under penalty of
perjury, as follows:
1. Entity does not use coercion for labor or services as defined in Section 787.06, Florida
Statutes. (Source: § 787.06 (13), Florida Statutes — Human Trafficking).
2. The undersigned is authorized to execute this affidavit on behalf of Entity.
Date: August 25
Entity: Vetted Security Solutions
STATE OF
COUNTY OFV
20 25
((�Sig nMb ,
dby:
Signed: ay..baywh
Name: Ryan Barnett
Title: CEO
The foregoing instrument was acknowiedged before me, by means of ❑ physical presence or
onl' a notarizatio this day of V� t2015, 5, by
as _ for
a , who is personally known to
me or who has produced Ii as identification.
Notary Public Signature:
Print Name: hancc,- touA 'Nic
State of Florida at Large (Seal)
My commission expires: 112'1
Notary Publie State of Florida
Blanca Locantore
ttl! My Commission HH 661626
Expires 41812028
F * PLO 5
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager.
FROM: Derrick Arias, Chief Information Officer.
DATE: August 21, 2025
RE: Approval of an Agreement with Vetted Holdings, LLC, d/b/a Vetted Solutions,
Inc., for Maintenance and As -Needed Repairs to City's Security Cameras
RECOMMENDATION:
Staff recommends approval of this resolution.
REASONS:
This expenditure is to provide maintenance services for multiple technology products for the Police
Department for a period of one year.
In 2022, through Resolution No. 2022-3322, the Police Department purchased License Plate Reader and
CCTV equipment from Millenium Products, Inc. under GSA Contract #GS -07F -0031W. This resolution
also included a three-year service agreement for preventive maintenance for the purchased equipment,
which was serviced by Vetted Security Solutions- the authorized service provider for Millenium
Products. With the initial three-year service term now concluded, the City recommends approving a
waiver to continue on-call maintenance services with Vetted Security Solutions.
The Service Provider agrees to provide services including but not limited to the repair or replacement of
security cameras, license plate readers, and equipment as outlined in the proposal on an as -needed
basis. Approval of this waiver is in the City's best interest, as Millenium Products, Inc. has confirmed
that Vetted Security Solutions is their sole authorized service provider. Purchasing has confirmed with
other procurement government agencies in South Florida that they also have procured Vetted Security
Solutions in a similar manner.
ADDITIONAL INFORMATION:
Item Number: 9.13
184
Pursuant to F.S.. 119.0725 and F.S. 119.011, details of this item are exempt from public record.
Copies of the complete contract file, including all exhibits, attachments, and references are on file with
the Office of the City Clerk and are available upon request.
FUNDING SOURCE:
Funds have been appropriated in Account No. 001-2-5160-434051-00000
ATTACHMENTS:
Resolution
Agreement
Item Number: 9.6
185