HomeMy WebLinkAboutSpecificationsCity of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 1
Request for Proposal
Goods & Services
NE 174th Street Tree Removal and Relocation
Request for Proposal No. 14-10-01
Publish Date:
Bid Due and Bid Opening Date:
10/27/2014 12/03/2014 at 2:00 PM
Mandatory Pre-Bid Conference:
Where to Deliver Proposal
11/12/2014 @ 10:00 AM
All Questions Due:
11/21/2014 by 5:00 PM
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 2
TABLE OF CONTENTS
Table of Contents Page 2
Legal Advertisement/Notice to Bidder Page 3
Instructions to Bidder / General Terms Section 1 Page 4
Special Terms & Conditions Section 2 Page 10
Scope of Work / Technical Specifications Section 3 Page 16
Evaluation Process Section 4 Page 17
Proposal Format Section 5 Page 19
Bid Submittal Form Section 6 Page 21
Acknowledgement for Addenda Section 7 Page 23
Affidavits
Non-Collusive Affidavit Page 1 of 10
Public Entity Crimes Page 2 of 10
Equal Opportunity / Affirmative Action Statement Page 4 of 10
Conflict of Interest Statement Page 5 of 10
Dispute Disclosure Form Page 6 of 10
Anti-Kickback Affidavit Page 7 of 10
Bid Bond Page 8 of 10
Performance Bond Page 9 of 10
Attachments
Attachment A: Bid Set (Plans & Technical Specifications)
Attachment B: Contractor Permits and Estimated Fees
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 3
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
NE 174th Street Tree Removal and Relocation
Request for Proposal No. 14-10-01
The Bid Specifications for this Request for Proposal are available from DemandStar by calling (800) 711-
1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined
at the City of Sunny Isles Beach – Office of the City Clerk. Proposers who obtain the Bid Specifications
from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response
package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days
prior to the submittal date to all Proposers who are listed on the official list. The City may not accept
incomplete Bids.
Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by
the City Clerk no later than 2:00 PM, on Wednesday, 12/03/14 at the Sunny Isles Beach Government
Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids received after
this time will not be considered. The City is under no obligation to return Bids. Timely submitted Bids will
be opened publicly and read aloud at this time.
The envelope containing the sealed Bid must be clearly marked:
“IMPORTANT, BID ENCLOSED”
RFP No. 14-10-01
NE 174th Street Tree Removal and Relocation
OPENING DATE AND TIME: Wednesday, 12/03/14 at 2:00 PM
A Mandatory Pre-Bid Conference for all potential Proposers is set for 10:00 a.m. on 11/12/14 in the 1st Floor
Conference Room at the City of Sunny Isles Beach Government Center located at 18070 Collins Avenue,
Sunny Isles Beach, Florida 33160.
The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
Owner in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of
Sunny Isles Beach.
All questions regarding Request for Proposal No. 14-10-01 shall be directed in writing to Jane A. Hines,
CMC, City Clerk, NO LATER THEN NOVEMBER 21ST 2014 BY 5:00 PM Questions may be submitted via
email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Jane A. Hines, MMC, City
Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. All Questions will be
answered in the form of Addendum that will be released a few days after the question due date listed
above.
Jane Hines, MMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required need
for clarification must be made to Jane A. Hines, CMC, City Clerk via
email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via
regular mail at: Jane A. Hines, CMC, City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such
requests for clarification/explanation or questions must be made in
writing to Jane A. Hines, CMC, City Clerk, at least five (5) business
days prior to the date of the Bid opening. Interpretations or
clarifications considered necessary by the City will be issued by
addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan
holders’ list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect. No plea of ignorance
or delay or required need of additional information shall exempt a
Proposers from submitting their Bid on the required date and time
as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to proposers, the City of Sunny Isles Beach has
made available via internet lists of all plan holders for each Request
for Proposal, Request for Proposal, and request for qualifications.
The information is available on-line at www.demandstar.com or by
calling the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered
proposers (those who have been registered as receiving a Bid
package) receive the documents. It is the responsibility of the
proposer prior to the submission of any Bid to check the above
website or contact the Office of the City Clerk at (305) 792-1703 to
verify any addenda issued. The receipt of all addenda must be
acknowledged on the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease five (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City
Clerk by calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted proposer list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Contractor,
supplier, sub-Contractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.107, for
category two for a period of 36 months from the date of being placed
on the convicted Proposer list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within
this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all other
items required within this Request for Proposal must be executed)
and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by the
proposers. No changes or corrections will be allowed after Bids are
opened. Bids must contain an original, manual signature of an
authorized representative of the company.
1.9 WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence on the
part of the Proposers in preparing the Bid confers no right for the
withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice
to Bidder. It is the responsibility of the proposers to insure that the
Bid reaches the Office of the City Clerk on or before the closing hour
and date stated on the Request for Proposal. After the Bid opening,
the contents of the Bid Form will be made public for the information
of proposers and other interested parties who may be present either
in person or by representative. Bids that are received after the Bid
opening time will not be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Proposers facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Proposers, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
1.11.2 Cancellation: Failure on the part of the Proposers to
comply with the conditions, specifications,
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 5
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Contractor, which
shall be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this
Bid. The proposer will have ten (10) calendar days after notification
of the award by the City to execute the Agreement and provide the
required Performance Bond.
The Proposer who has the Contract awarded to them and who fails
to execute the Agreement and furnish the Performance Bond and
Insurance Certificates within the specified time shall forfeit the Bid
Security that accompanied their Bid, and the Bid Security shall be
retained as liquidated damages by the City, and it is agreed that this
sum is a fair estimate of the amount of damages the City will sustain
in case the Proposer fails to enter into the Contract and furnish the
Bonds as herein before provided. Bid Security deposited in the form
of a cashier’s check drawn on a local bank in good standing shall be
subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name,
or Proposer catalog is mentioned whether or not followed by the
words "approved equal" it is for the purpose of establishing a grade
or quality of material only. Proposer may offer equals with
appropriate identification, samples, and/or specifications on such
item(s). The City shall be the sole judge concerning the merits of
items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to return
the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample must
be labeled with the Proposers name and manufacturer's brand name
and delivered by them within ten (10) calendar days of Proposers
receipt of the “Notice to Proceed”, unless schedule indicates a
different time. If samples are requested subsequent to the Bid
opening, they should be delivered within ten (10) calendar days of
the request. The City will not be responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery,
it shall be the responsibility of the successful Proposers to notify the
City at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach reserves the
right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposer warrants that the product(s) supplied to the City
conforms in all respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-up
and compliance of all items under Warranty/Guaranty and complete
all forms for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposer warrants that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The seller agrees to indemnify
City from any and all liability, loss, or expense occasioned by any
such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The contractor shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each Proposer submitting a Bid on this
Request for Proposal shall include a copy of the company’s local
business tax/occupational license(s) with the Bid response. For
information specific to City of Sunny Isles Beach local business
tax/occupational licenses, please call Code Enforcement & Licensing
at (305) 792-1705. If the contractor is operating under a fictitious
name as defined in Section 865.059, Florida Statutes, proof of
current registration with the Florida Secretary of State shall be
submitted with the Bid. A business formed by an attorney actively
licensed to practice law in this state, by a person actively licensed by
the Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other commercial
entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the
appropriate agency and/or proof of current active status with the
Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposer shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Proposer shall be liable for any damages or loss to the
City occasioned by negligence of the Proposer (or their agent) or any
person the Proposer has designated in the completion of their
contract as a result of the Bid. Proposer shall be required to furnish
a copy of all licenses, certificates of competency or other licensor
requirements necessary to practice their profession as required by
Florida State Statute, Miami-Dade County, and City of Sunny Isles
Beach Code. Proposer shall include current Miami-Dade County
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 6
Certificates of Competency. These documents shall be furnished to
the City along with the Bid response. Failure to furnish these
documents or to have required licensor will be grounds for rejecting
the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Proposers must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Proposers and insurer to notify the
City Manager of the City of Sunny Isles Beach of cancellation, lapse,
or material modification of any insurance policies insuring the
Proposers, which relate to the activities of such proposer and the
City of Sunny Isles Beach. Such notification shall be in writing, and
shall be submitted to the City finance support service director thirty
(30) days prior to cancellation of such policies. This requirement
shall be reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
Commission action. The Proposer hereby holds the City harmless
and agrees to indemnify City and covenants not to sue the City by
virtue of such rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance required
by this Bid without prior written consent of the City Manager. Any
award issued pursuant to the Request for Proposal and monies which
may be due hereunder are not assignable except with prior written
approval of the City Manager. Further, in the event that the majority
ownership or control of the Contractor changes hands subsequent to
the award of this contract, Contractor shall promptly notify City in
writing (via United States Postal Service – Certified Mail, Return
Receipt Requested) of such change in ownership or control at least
thirty (30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the City
of Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Contractor, their agents, servants or employees in
the provision of goods or the performance of services pursuant to
this Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within (5) calendar days by the Proposer at
their own expense and redelivered at their expense. Rejected goods
left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
its own property. Rejection for non-conformance or failure to meet
delivery schedules may result in the Contractor being found in
default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold the
Proposers responsible for any excess costs occasioned or incurred
thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary Proposer cannot
provide an item(s) or service(s) in a timely manner as requested, to
seek other sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Contractor covering the Work to
be performed, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer of the Proposers submitted on
the prescribed form setting forth the
prices for the Work to be performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work. The term is
inclusive of terms vendor and contractor.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Contractor and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Contractor signed
by the City authorizing an addition,
deletion or revision in the Work, or an
adjustment in the Contract Price or the
Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Contractor's
Bid, the Bonds, the Notice of Award, the
Agreement between the City and
Contractor as well as any addenda
thereto, these General Conditions,
Special Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
Request for Proposal, Insurance
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 7
Certificates, Change Orders and
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Contract Price: The total monies payable to the
Contractor under the Contract
Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Proposers stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Contractor
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City performs
all necessary searches, inquiries, exploration, and analysis of the
Bids. The Bid shall be awarded to the lowest responsible and
responsive proposer whose Bid best serves the interests of and
represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the City Code. No Notice of Award will
be given until the City has concluded any investigation(s) as they
deem necessary to establish the Proposer’s capability to perform the
Services as described in this RFP, ITB, RFQ or ITQ, as substantiated
by the required professional experience, client references, technical
knowledge and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the financial
capability of the Proposer to perform the Work in accordance with
the Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
Proposers on the basis of these queries and investigations and who
does not meet the City’s satisfaction, even though the firm may be
the lowest dollars and cents Bid. In analyzing Bids, the City will also
take into consideration client references, past work experience and
work product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Proposers a Contract for execution within ninety (90) days
after opening of Bids. The City specifically reserves the right to award
the contract to a proposer who is not necessarily the lowest dollars
and cents proposers on the basis of the results of these queries and
investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond,
the Certificates of Insurance and such other Documents as required
by the Contract Documents shall be executed and delivered by
Contractor to the City within ten (10) calendar days of receipt of the
Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Contractor observes that the Specifications are at variance therewith,
they will give the City prompt written notice thereof, and any
necessary changes shall be adjusted by an appropriate modification.
If the Contractor performs any Work knowing it to be contrary to
such laws, ordinances, rules and regulations, and without such notice
to the City, they will bear all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 23-00-477131-54C appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 8
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Contractor shall defend,
indemnify and hold harmless the City, its officers, agents and
employees, from or on account of any injuries or damages, received
or sustained by any person or persons during or on account of any
operations connected with the Work described in the Contract
Documents, or by or in consequence of any negligence in connection
with the same; or by use of any improper materials or by or on
account of any act or omission of the said Contractor or his Sub-
Contractor, agents, servants or employees. The Contractor will
defend, indemnify and hold harmless the City and their agents or
employees from and against all claims, damages, losses and
expenses including attorneys' fees arising out of or resulting from
the performance of the Work, provided that any such claim damage,
loss or expense (a) is attributable to bodily injury, sickness, disease
or death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom and
(b) is caused in whole or in part by any negligent act or omission of
the Contractor, Sub-Contractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may
be liable, regardless of whether or not it is caused by a party
indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
Work, then in lieu of the above provisions of this section the parties
agree that Contractor shall indemnify, defend and hold harmless the
City, their officers and employees, to the fullest extent authorized by
Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to
be incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City by
reason of any such claim or demand, Contractor, upon written notice
from City shall defend such action or proceeding by counsel
satisfactory to City. The indemnification provided above shall
obligate Contractor to defend at its own expense or to provide for
such defense, at City’s option, any and all claims of liability and all
suits and actions of every name and description that may be brought
against City, excluding only those which allege that the injuries arose
out of the sole negligence of City, which may result from the
operations and activities under this Contract whether the Work be
performed by Contractor, its Sub-Contractors, or by anyone directly
or indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they make
a general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Contractor or for any of their
property, or if they file a petition to take advantage of any debtor’s
act, or to reorganize under bankruptcy or similar laws, or if they
repeatedly fails to supply sufficient skilled workmen or suitable
materials or equipment, or if they repeatedly fail to make prompt
payments to Sub-Contractors or for labor, materials or equipment or
they disregard laws, ordinances, rules, regulations or orders of any
public body having jurisdiction, or if they disregard the authority of
the City, of if they otherwise violate any provision of, the Contract
Documents, then the City may, without prejudice to any other right
or remedy and after giving the Contractor and the surety ten (10)
days written notice, terminate the services of the Contractor and take
possession of the Project and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the
Contractor, and finish the Work by whatever method they may deem
expedient. In such case the Contractor shall not be entitled to
receive any further payment until the Work is finished. If the unpaid
balance of the Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional
professional services, such excess shall be paid to the Contractor. If
such costs exceed such unpaid balance, the Contractor will pay the
difference to the City. Such costs incurred by the City will be
determined by the City and incorporated in a Change Order. If after
termination of the Contractor under this Section, it is determined by
a court of competent jurisdiction for any reason that the Contractor
was not in default, the rights and obligations of the City and the
Contractor shall be the same as if the termination had been issued
pursuant to this document.
1.37.1 Where the Contractor’s services have been so
terminated by the City said termination shall not affect
any rights of the City against the Contractor then
existing or which may thereafter accrue. Any retention
or payment of moneys by the City due the Contractor
will not release the Contractor from liability.
1.37.2 Upon ten (10) days written notice to the Contractor,
the City may, without cause and without prejudice to
any other right or remedy, elect to terminate the
Agreement. In such case, the Contractor shall be paid
for all Work executed and accepted by the City as of
the date of the termination. No payment shall be made
for profit for Work which has not been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Contractor shall have the right to keep
one record set of the Contract Documents upon
completion of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Contractor and those in the Special Conditions and the
rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any error,
omission, or act of the other or of any of their
employees or agents or others for whose acts they are
legally liable, claim shall be made in writing to the other
party within a reasonable time of the first observance
of such injury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.42 ARBITRATION:
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 9
It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgment upon the award rendered by the arbitrator
may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and
attorneys’ fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the whole, each party
shall be responsible for a portion of the costs of arbitration and their
respective attorneys’ fees as may be determined by the court on
confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any claim
for additional compensation made by Contractor, and to conduct an
audit of the financial and accounting records of Contractor which
relate to the Project. Contractor shall retain and make available to
City all such books and records and accounts, financial or otherwise,
which relate to the Project and to any claim for a period of three
years following final completion of the Project. During the Project
and the three year period following final completion of the Project,
Contractor shall provide City access to its books and records upon
five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the Contract.
Services provided by the Contractor shall be by employees of the
Contractor and subject to supervision by the Contractor, and not as
officers, employees, or agents of the City. Personnel policies, tax
responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative
procedures, applicable to services rendered under the Contract shall
be those of the Contractor.
End of Section
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 10
Section 2
Special Terms and Conditions
2.1 PURPOSE OF BID:
The City of Sunny Isles Beach (the “City”) intends to secure the services of a qualified contractor to remove
and relocate existing trees and palms within the NE 174th Street corridor. It is the intent of this proposal
document that all work shall result in compliance with the specifications documents and all local, state and
federal regulatory requirements applicable to such service.
2.2 PRE-BID CONFERENCE
A Mandatory pre-bid conference will be held on 11/21/2014 at 10:00am at Sunny Isles Beach Government
Center, 18070 Collins Avenue, Sunny Isles Beach, FL 33160; 1st Floor Conference Room to discuss the special
conditions and specifications included within this solicitation. Those who fail to attend this mandatory pre-bid
conference will not be considered by the City and their bid will rejected.
Proposers are requested to bring this solicitation document to the conference, as additional copies may not
be available.
2.3 TERM
This contract shall commence upon the date of the Notice to Proceed and shall remain in effect until such
time as the commodities, equipment and/or services acquired in conjunction with this Request for Proposal
have been completed and accepted by the City’s authorized representative, all required permits are properly
closed out and upon completion of the express and/or implied warranty periods.
2.4 OPTIONS TO RENEW
Intentionally Omitted
2.5 METHOD OF AWARD
See section 4
2.6 PRICE
Prices shall remain fixed and firm through the term of the contract
2.7 PERFORMANCE BOND AND PAYMENT BOND
The City of Sunny Isles Beach shall require the successful Proposer to furnish a Performance and Payment
Bond in the amount of 100% of the total Proposal Price, with the City of Sunny Isles Beach as the Obligee,
as security for the faithful performance of the Contract and for the payment of all persons performing labor
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 11
or furnishing materials in connection herewith within ten (10) calendar days after notification of the award
by the City. The bonds shall be with a surety company authorized to do business in the State of Florida.
2.8 BID BOND
The City of Sunny Isles Beach shall require that every Proposer furnish a Bid Bond in the amount of 5% of
the total Proposal Price.
2.9 DELIVERY
Intentionally Omitted
2.10 INSURANCE
Comprehensive General Liability with minimum limits of Five One Million Dollars ($5,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be
afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy,
without restrictive endorsements, as filed by the Insurance Services Office, and must include:
o Premises and Operation
o Independent Contractors
o Products and/or Completed Operations Hazard
o Broad Form Property Damage
o Broad Form Contractual Coverage applicable to this specific Contract, including any hold
Harmless and/or indemnification agreement.
o Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits
of coverage equal to those required for Bodily Injury Liability and Property Damage Liability.
At the Contractor’s expense, Workers’ Compensation will be provided in accordance with Florida Statute
including Employers’ Liability with separate limits of One Million Dollars (1,000,000.00).
Business Automobile Liability with minimum limits of Five Million Dollars (5,000,000.00) per occurrence
combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded
on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without
restrictive endorsements, as filed by the Insurance Services Office, and must include:
o Owned Vehicles;
o Hired and Non-Owned Vehicles;
o Employers’ Non-Ownership.
Before starting the Work, the proposer will file and make sure that all certificates of insurance required by
this document and by the Contract are in the City’s possession. These certificates shall contain a provision
that the coverage afforded under the policies will not be canceled or materially changed until at least thirty
(30) days prior written notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above-referenced policies.
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 12
The Proposer agrees that if any part of the Work under the Contract is sublet, they will require the Sub-
contractor(s) to carry insurance as required, and that they will require the Sub- contractor (s) to furnish to
them insurance certificates similar to those required by the City in this section.
2.10.1 Cancellation and Re-Insurance:
If any insurance should be cancelled or changed by the insurance company or should any insurance expire
during the period of this contract, the proposer shall be responsible for securing other acceptable insurance
to provide the coverage specified in this section to maintain coverage during the life of this Contract. All
deductibles must be declared by the proposer and must be approved by the City. At the option of the City,
either the proposer shall eliminate or reduce such deductible or the proposer shall procure a Bond, in a form
satisfactory to the City, covering the same.
2.11 MONTHLY INVOICES PAYMENTS
Cut-off date is the close of the last business day of the month. Proposer shall submit by the 10th day of the
following month proposer's completed Statement of Services/Invoice. Should the 10th fall on a weekend or
holiday, proposer shall submit his application on the next workday.
Proposer is advised that processing of invoices must follow this schedule, as the City has funding requirements
and other payment obligations which may prevent payment of late Statement of Services for that month’s
billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next
month’s billing cycle.
2.12 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE PROPOSER
Unless otherwise provided in Section 3 of this solicitation the proposer shall furnish the following, including
but not limited to, all labor, material, equipment, barricading, Maintenance of Traffic (MOT) inclusive of any
required off duty police officers, adequate supervision, and coordination for satisfactory contract
performance. When not specifically identified in the technical specifications, such materials and equipment
shall be of a suitable type and grade for the purpose and meeting or exceeding all permit or industry standard
requirements. All material, workmanship, 100% design, testing and equipment shall be subject to the
inspection and approval of the City Manager or his designated representative for this project.
2.13 CLEAN-UP
All unusable materials and debris shall be removed from the premises at the end of each workday, and
disposed of in an appropriate manner. No equipment, material, debris, trailers or other items may be stored
in any location outside of the provided construction easements without written approval from the City and
the property owner. Upon final completion, the proposer shall thoroughly clean up all areas where work has
been involved as mutually agreed with the associated user department’s project manager.
2.14 FEDERAL, STATE AND LOCAL REGULATIONS
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 13
The successful Proposer shall comply with all federal, state and local ordinances, regulations, rules and
permits as well as any other laws that would apply to the services being provided. The proposer’s costs
associated with regulatory requirements shall be included in the project cost whether depicted specifically or
not within the body of the proposal.
2.15 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The proposer hereby acknowledges and agrees that all materials, except where recycled content is specifically
requested, supplied by the proposer in conjunction with this solicitation and resultant contract shall be new,
warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied
to the City by the proposer are found to be defective or do not conform to specifications: (1) the materials
may be returned to the proposer at the proposer’s expense and the contract cancelled or (2) the City may
require the proposer to replace the materials at the proposer’s expense. No provisions or allotments for
delays or time extensions to the schedule as a result of “defective”, unacceptable material, or reused material
found shall be granted.
In the event that material is suspected by the City Representative of being reused or not new in original
packaging, the material may be rejected. The Proposer shall remove such material and replace it at his/her
cost and within the original schedule. No provisions or allotments for delays or time extensions to the
schedule as a result of “defective”, unacceptable material, or reused material found shall be granted.
2.16 NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A
NOTICE TO PROCEED:
The proposer shall neither commence any work, nor enter a City work premise, until a written Notice to
Proceed (NTP) directing the proposer to proceed with the work has been received by the proposer from any
authorized City manager or his designee representative; provided however, that such notification shall be
superseded by any emergency work that may be required in accordance with provisions included elsewhere
in this solicitation and resultant contract. In addition to the written NTP, the Contractor must supply the City
with the required insurance and bond documents.
2.17 ACCIDENT PREVENTION AND BARRICADES
Barricades, cones, construction fencing, temporary construction fencing and off duty police officers, per City
regulations and other relevant requirements, shall be provided by the proposer when work is performed in
areas traversed by persons or when deemed necessary by the City Manager or his designee at no extra cost
to the City.
Proposer shall comply with regulations and permit requirements for the placement of the proper fencing.
Precautions shall be exercised at all times for the protection of persons and property. All proposers
performing services under this contract shall conform to all relevant OSHA, State and City regulations during
the course of such effort. Any fines levied by the above mentioned authorities for failure to comply with
these requirements shall be borne solely by the responsible proposer.
2.18 WARRANTY SHALL BE SUPPLIED IN WRITTEN FORM
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 14
A. Type of Warranty Coverage Required
The proposer shall provide a copy of its written warranty certificates with its initial offer, or upon request
from the City. Failure to meet this requirement may result in the offer being deemed non-responsive. The
warranty supplied by the proposer shall remain in force for the full period identified by the proposer;
regardless of whether the proposer is under contract with the City at the time of defect. Any payment by
the City on behalf of the goods or services received from the proposer does not constitute a waiver of these
warranty provisions. Proposer’s warranties shall be 1 (one) year from final completion, backed by a warranty
bond and shall include all delivery, labor, material, and equipment for the correction, replacement,
reinstallation, and/or removal of defective and/or unacceptable work.
Warranties for specific components of the work shall be provided separately and on fabricators or
manufacturers original letterhead with original signatures.
B. Correcting Defects Covered Under Warranty
The proposer shall be responsible for promptly correcting any deficiency, at no cost to the City, within seven
(7) calendar days after the City notifies the proposer of such deficiency in writing. If the proposer fails to
satisfy the warranty within the period specified in the notice, the City may (a) place the proposer in default
of its contract, and/or (b) procure the products or services from another source and charge the proposer for
any additional costs that are incurred by the City for this work or items; either through a credit memorandum
or through invoicing.
2.19 DEFICIENCIES IN WORK TO BE CORRECTED BY THE PROPOSER
The proposer shall promptly correct all apparent and latent deficiencies and/or defects in work, and/or any
work that fails to conform to the contract documents regardless of project completion status. All corrections
shall be made within seven (7) calendar days after such rejected defects, deficiencies, and/or non-
conformances are verbally reported to the proposer by the City's project administrator, who may confirm all
such verbal reports in writing. The proposer shall bear ALL costs of correcting such rejected work. If the
proposer fails to correct the work within the period specified, the City may, at its discretion, notify the
proposer, in writing, that the proposer is subject to contractual default provisions if the corrections are not
completed to the satisfaction of the City within seven (7) calendar days of receipt of the notice. If the
proposer fails to correct the work within the period specified in the notice, the City shall place the proposer
in default.
2.20 FURNISH AND INSTALL REQUIREMENTS
The specifications and/or statement of work contained within this solicitation describe the various functions
and classes of work required as necessary for the completion of the work. Any omissions of inherent technical
functions or classes of work within the specifications and/or statement of work shall not relieve the proposer
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 15
from furnishing, installing or performing such work where required to the satisfactory completion of the
project.
2.21 LICENSES, PERMITS AND FEES
The proposer shall obtain and pay for all licenses, permits and inspection fees required for this project; and
shall comply with all laws, ordinances, regulations and building code requirements applicable to the work
contemplated herein. Damages, penalties and or fines imposed on the City or the proposer for failure to
obtain required licenses, permits or fines shall be borne by the proposer.
2.22 LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS
Failure to complete the project in accordance with the specifications and to the satisfaction of the City within
the time stated for substantial and/or final completion shall cause the Proposer to be subject to charges for
liquidated damages in the amount of $400.00 for each and every calendar day the work remains incomplete
beyond these deadlines. As compensation due to the City for loss of use and for additional costs incurred by
the City due to such non-completion of the work, the City shall have the right to deduct the said liquidated
damages from any amount due, or that may become due to the Proposer under this agreement, or to invoice
the Proposer for such damages if the costs incurred exceed the amount due to the Proposer.
2.23 WEEKLY PROGRESS REPORTS
The City shall require that the successful proposer provide weekly progress reports on the status of the
project. The report shall include at the minimum the following information;
Background on the project itself
Discussion of the achievements since last reporting
Discussion of problems that have arisen
Discussion of work that lies ahead
2 week look ahead schedule
Assessment of whether you will meet the objectives in the proposed schedule and budget
END OF SECTION
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 16
Section 3
Scope of Services / Technical Specifications
3.1 SCOPE OF SERVICES
Proposed are relocations and removals of existing trees and palms within the roadway corridor of NE 174th
Street. Bids shall include all labor and material to perform said removals/relocations, including but not limited
to bed preparation and mulching at relocation sites, staking and guying, stump removals, root pruning and
trimming as well as any other incidentals reasonably required to perform the work outlined in this scope of
services. The successful proposer shall be required to maintain the relocated trees for a period of one (1)
year after relocation.
The City may endeavor to root prune the trees designated for relocation prior to the successful proposer’s
start of work. In this event, the construction duration for removal and relocation of the existing plant material
shall be thirty (30) days from notice to proceed to substantial completion. Final completion shall be fourteen
(14) days thereafter.
In the event that the root pruning activities are to be included in this scope of services, a maximum of sixty
(60) days shall be allotted between root pruning and tree relocation. Construction duration shall be seventy
(70) days from notice to proceed for substantial completion. Final completion shall be considered as fourteen
(14) days thereafter.
The Miami-Dade County tree removal permit application has been submitted to the Tree Permitting Program
by the City. Regardless of root pruning, the successful contractor shall be responsible to securing any
additional permits through the City or County for the scope of work described herein. If any portion of the
contract documents or plans is not clear or contradictive, the proposer is to submit a question/clarification in
writing prior to submitting a bid proposal.
END OF SECTON
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 17
Section 4
Evaluation Process
4.1 Review of Proposals For Responsiveness
Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements
outlined in the solicitation. A responsive proposal is one which follows the requirements of this solicitation
that includes all documentation, is submitted in the format outlined in this solicitation, is of timely submission,
and has the appropriate signatures as required on each document. Failure to comply with these requirements
may result in the proposal being deemed non- responsive. The contract will be awarded to the lowest
responsible and responsive proposer whose proposal best serves the interest of and represents the best
values to the City in conformity with the criteria set forth in Section 62-8 of the City code.
4.2 Qualifications
Proposals will be evaluated on the criteria listed below.
Technical Qualifications
1. Proposer’s relevant experience, qualifications and past performance
2. Relevant experience and qualifications of key personnel, including key personnel of
subcontractors that will be assigned to this project and experience and qualifications of
subcontractors
3. Proposer’s approach methodology to providing the services requested in this solicitation
4. Proposed solution functionality, implementation and other objectives and requirements
as stated
Price
5. Proposer’s proposed price
4.2.1 MINIMUM REQUIREMENTS
In order to be considered responsive, Proposers shall, at a minimum, demonstrate compliance with
the following Pre-Qualification Criteria in their proposal. All requested documentation and/or
information shall be provided in the Proposal to confirm that the Proposer has satisfied the
Prequalification Criteria in order to be properly evaluated as listed herein. Proposers failing to meet
these requirements shall be deemed non responsive. The Proposer shall, at the time of Proposal
submittal, time of award, and throughout the duration of the Contract, continue to meet the following
Pre-qualification Criteria requirements as stated in the Solicitation Documents.
General Contractors License
Minimum of 5 years of Experience in Similar Construction
Meet minimum bonding and insurance requirements
Licensed to perform scope of work within Florida
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 18
4.3 Price Evaluation
The price proposal will be evaluated in combination with the technical proposal, including an evaluation of
how well it matches Proposer’s understanding of the City’s needs described in this solicitation, the Proper’s
assumptions, and the value of the proposed services. The pricing evaluation is used as part of the evaluation
process. The City reserves the right to negotiate the final terms, conditions and pricing of the contract as
may be in the best interest of the City. Price is only one factor and the contract will be awarded in conformity
with the criteria set forth in Section 62-8 of the City Code.
4.4 Negotiations
The City may award a contract on the basis of initial offers received, without discussions. Therefore, each
initial offer should contain the Proposer’s best terms from a monetary and technical standpoint.
Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement on a contract, the
City reserves the right to terminate negotiations and may, at the City Manager’s or designee’s discretion,
begin negotiations with the next lowest responsible and responsive Proposer. This process may continue until
a contact acceptable to the City has been executed or all proposals are rejected. No Proposer shall have any
rights against the City arising from such negotiations or termination thereof.
Any Proposer recommended for negotiations may be required to provide to the City:
a) Its most recent certified business financial statements as of a date not earlier than the end of the
Proposer’s preceding official tax accounting period, together with a statement in writing, signed by a duly
authorized representative, stating that the present financial condition is materially the same as that
shown on the balance sheet and income statement submitted, or with an explanation for material change
in the financial condition. A copy of the most recent business income tax return will be accepted if certified
financial statements are unavailable.
b) Information concerning any prior or pending litigation, either civil or criminal, involving a governmental
agency or which may affect the performance of services to be rendered herein, in which the Proposer,
any of its employees or subcontractors is or has been involved within the last three years.
END OF SECTON
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 19
Section 5
Proposal Format
5.0 FORMAT
Proposers must submit (1) original and four (4) copies of the Proposal and one (1) CD or electronic copy.
The original Proposal must contain an original signature. Be sure that the individual signing the Proposal is
authorized to commit the Proposer's organization to the Proposal as submitted. Each page of the Proposal
should state the name of the Proposer, the RFP number, and the page number. The City reserves the right
to request additional data or material to support Proposals. All material submitted in response to the RFP will
become the property of the City.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format.
1. Company Information
In response to this Proposal, all Proposers must provide the following:
Name of Agency/Company (including any "Doing Business As" names)
Company Locations
Internet Web Site Address (if any)
Details of Entity Business Structure (Corporation, Partnership, LLC)
Date Founded
Home office address and telephone number, and local address and phone number
List of any outstanding litigation within the last five (5) years
Proof of insurance
Proof of bid guarantee
2. Qualifications
Proposer’s relevant experience, qualifications and past performance
An explanation of why the Proposer is the best qualified to perform the contract and
demonstrate its qualifications including an item-by-item disclosure outlining how the firm
meets or exceeds the requirements of this RFP.
A schedule of proposed services. The schedule should include the Proposer's understanding
of the issues and tasks of the project at hand.
A list of similar completed projects for work completed in the last eight (8) years.
Owned equipment to be utilized on the project noting if it is owned by the prime,
subcontractor or rented.
3. Staffing
Relevant experience and qualifications of key personnel, including key personnel of subcontractors,
that will be assigned to this project and experience and qualifications of subcontractors. The
composition of the staff team should include:
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 20
The names of the employees in the area responsible for this contract.
Their function in the company.
The name of the person who will be responsible for the coordination of work.
Experience and qualifications of staff and satisfactory record of performance of staff.
Education, certificates and licenses held by key staff.
4. Schedule / Methodology
Proposers approach methodology to providing the services requested in this solicitation
Suitability of the methodologies and approaches used in achieving tasks
Overall organization to completing the project
Ability to meet desired timelines and deadlines
5. Cost of Services
Each firm shall submit in their price proposal and any pricing conditions or contingencies must be
clearly stated.
6. References
Each Proposer must submit a list of three (3) references of Current and Past Customers of which
they have provided services similar in scope and size of those described herein.
Each Reference must be supplied on Clients Letterhead
Each Reference letter must be signed with contact person and phone number.
The City retains the right to request any additional information pertaining to the Proposer's ability,
qualifications, and procedures used to accomplish all work under the contract as it deems necessary
to ensure safe and satisfactory work.
7. Contract Forms
All completed contract forms
END OF SECTION
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 21
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
REQUEST FOR PROPOSAL
SECTION 6
BID SUBMITTAL FORMS
OPENING: 2:00 PM
12/03/2014
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax
Exemption Certificate furnished upon request.
Issued By: Purchasing Agent Date Issued: This Bid Submittal Consists of
Andrew J. Rozwadowski 10/27/2014 Pages 21 through 26
Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the accompanying Bid Submittal. Such
other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid
Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date,
and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal
Requirement.
RFP No. 14-10-01
NE 174th Tree Removal and Relocation
A Bid Deposit in the amount of 5% of the total amount of the bid shall accompany all bids
A Performance and Payment Bond in the amount of 100% of the total amount of the bid will be required upon execution
of the contract by the successful bidder and City of Sunny Isles Beach
Procurement Agent: Firm Name:
Andrew J. Rozwadowski
________________________________________
Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 25 OF SECTION 7 BID SUBMITTAL WILL RENDER YOUR BID NON-RESPONSIVE
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 22
BID PROPOSAL FORM
Please see attached 174th St Tree Relocation Bid Form.
Bidders are instructed to provide a separate line item price for root pruning activities (Refer
to bid form line item #1021)
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 23
SECTION 7
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 24
BID SUBMITTAL FORM
Bid Title: NE 174th Street Tree Removal and Relocation
The undersigned Proposer proposes and agrees, if this Bid is accepted, to enter into an agreement with
The City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Proposer accepts all of the terms and conditions of the Request for Proposal, including without
limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for
120 days after the day of Bid opening. The Proposer agrees to sign and submit the Agreement with the
Bonds and other documents required by the Bidding Requirements within ten days after the date of the
City’s Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Permits, Work, site, locality, and all local conditions and Law
and Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Proposer has studied carefully all reports and drawings of subsurface
conditions and drawings of physical conditions.
The Proposer has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Proposer.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Proposer has
not directly or indirectly induced or solicited any other Proposer to submit a false
or sham Bid; the Proposer has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Proposer has not sought by collusion to
obtain for itself any advantage over any other Proposer or over the City.
The City and the successful Proposer will establish completion times for the Work Item and the successful
Proposer agrees that the Work will be complete within the time frames agreed upon and stipulated Notice
to Proceed.
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 25
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the bidder agrees to all Terms and Conditions of This Request
For Proposal
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 26
ATTACHMENT A
Notes:
1. See attached bid plans and technical specifications
2. Landscape Architectural plans were created using AutoCAD Version 10.
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 27
ATTACHMENT B
KNOWN PERMITS TO BE OBTAINED BY
CONTRACTOR (WHERE APPLICABLE)
ESTIMATED
PERMIT FEES
NOTES
CITY OF SUNNY ISLES BEACH LANDSCAPE
PERMIT $135.00/hr.
Hourly Review Fee with a 4hr
min per submittal
CITY OF SUNNY ISLES BEACH MASTER BUILDING
PERMIT
The total permit cost is
calculated as follows:
2.5% of cost of overall job
+ 3% of permit fees
+7% of permit fees
CITY OF SUNNY ISLES BEACH – MOT OFF DUTY
POLICE $ ___________
If Off‐duty police support is
required, the rates are as
follows: Police Officer
$48/hr.; Police Supervisor
$52/hr. (3 or more officers
require a supervisor). Extra
duty details on a City
observed Holidays shall be
billed at $72/hr. There is a
3hr min on all details.
City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 28
AFFIDAVITS
1 of 10
2 of 10
3 of 10
4 of 10
5 of 10
6 of 10
7 of 10
8 of 10
PERFORMANCE BOND
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
FORM OF PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Florida Statute 255.05, we,
_______________________________________, as Principal, hereinafter called Contractor, and
________________________, as Surety, are bound to the City of Sunny Isles Beach, Florida, as Obligee,
hereinafter called City, in the amount of ________________________________ Dollars ($
_____________) for the payment whereof Contractor and Surety bind themselves, their heirs, executors,
administrators, successors and assigns, jointly and severally.
WHEREAS, Contractor has by written agreement entered into a Contract, Bid/Contract No.:
______________, awarded the day of , 20 , for
_______________________________________ in accordance with contract documents prepared by the City of
Sunny Isles Beach, which Contract is by reference made a part hereof, and is hereafter referred to as the Contract;
THE CONDITION OF THIS BOND is that if the Contractor:
16.1. Fully performs the Contract between the Contractor and the City for
_________________________________ (Bid No. ______________) within calendar days after the
date of Contract commencement as specified in the Notice to Proceed and in the manner prescribed in the
Contract; and
16.2. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages for delay
and other consequential damages caused by or arising out of the acts, omissions or negligence of Contractor),
expenses, costs and attorney's fees including attorney's fees incurred in appellate proceedings, that City sustains
because of default by Contractor under the Contract; and
16.3. Upon notification by the City, corrects any and all defective or faulty Work or materials which appear within
one and one half (1 1/2) years, and:
16.4. Performs the guarantee of all Work and materials furnished under the Contract for the time specified in
the Contract, then this Bond is void, otherwise it remains in full force. Whenever Contractor shall be, and declared
by City to be, in default under the Contract, the City having performed City’s obligations thereunder, the Surety
may promptly remedy the default, or shall promptly:
16.4.1. Complete the Contract in accordance with its terms and conditions; or
16.4.2. Obtain a Bid or Bids for completing the Contract in accordance with its terms and conditions, and
upon determination by Surety of the best, lowest, qualified, responsible and responsive Bidder,
or, if the City elects, upon determination by the City, and Surety jointly of the best, lowest,
qualified, responsible and responsive Bidder, arrange for a Contract between such Bidder and
City, and make available as Work progresses (even though there should be a default or a
succession of defaults under the Contract or Contracts of completion arranged under this
paragraph) sufficient funds to pay the cost of completion less the balance of the Contract Price;
but not exceeding, including other costs and damages for which the Surety may be liable
hereunder, the amount set forth in the first paragraph hereof. The term "balance of the Contract
Price." as used in this paragraph, shall mean the total amount payable by City to Contractor under
the Contract and any amendments thereto, less the amount properly paid by City to Contractor.
No right of action shall accrue on this Bond to or for the use of any person or corporation other than the City
named herein.
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and
compliance or noncompliance with any formalities connected with the Contract or the changes do not affect
Surety's obligation under this Bond.
Signed and sealed this day of , 20 .
WITNESS: BY:
(Name of Corporation)
_________________________
Secretary
(Signature)
(CORPORATE SEAL)
(Type Name and Title Signed Above)
IN THE PRESENCE OF; INSURANCE COMPANY:
BY:
*Agent and Attorney-in-Fact
* (Power of Attorney must be attached)
(Address)
______________________________
(City/State/Zip Code)
______________________________
(Telephone)
STATE OF FLORIDA
COUNTY OF _________________________
The foregoing instrument was acknowledged before me this _____ day of __________________, 20____,
by _________________________________________________________ [name of person], as
__________________________________ [type of authority], for ________________________________ [name
of party on behalf of whom instrument was executed].
AFFIX NOTARY STAMP HERE: ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Keys Thatch Palm 6001 Remove610 $1 Subtotal (174th St. Right of Way Improvements):
Silver Buttonwood Tree 8002 Remove1614 $1 Subtotal (174th St. Right of Way Improvements):
Phoenix Medjool Palm 14003 Relocate2018 Town Center Park $1 Subtotal (174th St. Right of Way Improvements):
Vietchii Palm Triple 12004 Relocate810 Town Center Park $1 Subtotal (174th St. Right of Way Improvements):
Vietchii Palm Triple 12005 Relocate1210 Town Center Park $1 Subtotal (174th St. Right of Way Improvements):
Vietchii Palm Triple 12006 Relocate1210 Town Center Park $1 Subtotal (174th St. Right of Way Improvements):
Gumbo Limbo Tree 6007 Relocate1818 Gwen Margolis Park $1 Subtotal (174th St. Right of Way Improvements):
Gumbo Limbo Tree 6008 Relocate2018 Gwen Margolis Park $1 Subtotal (174th St. Right of Way Improvements):
Gumbo Limbo Tree 6009 Relocate2218 Gwen Margolis Park $1 Subtotal (174th St. Right of Way Improvements):
Washingtonia Palm 12010 Relocate830 Pelican Community Park $1 Subtotal (174th St. Right of Way Improvements):
1Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Sabal Palm 10011 Relocate810 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 10012 Relocate810 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 10013 Relocate820 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 10014 Remove812 $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 10015 Relocate820 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Silver Buttonwood Tree 4016 Relocate1424 Gwen Margolis Park $1 Subtotal (174th St. Right of Way Improvements):
Silver Buttonwood Tree 18017 Relocate1420 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Silver Buttonwood Tree 4018 Remove1810 $1 Subtotal (174th St. Right of Way Improvements):
Vietchii Palm Triple 12019 Relocate1810 Gwen Margolis Park $1 Subtotal (174th St. Right of Way Improvements):
Vietchii Palm Triple 12020 Relocate810 Gwen Margolis Park $1 Subtotal (174th St. Right of Way Improvements):
2Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Vietchii Palm Triple 12021 Relocate810 Gwen Margolis Park $1 Subtotal (174th St. Right of Way Improvements):
Coconut Palm 10022 Remove12120 $1 Subtotal (174th St. Right of Way Improvements):
Coconut Palm 10023 Relocate12120 Town Center Park $1 Subtotal (174th St. Right of Way Improvements):
Coconut Palm 10024 Relocate12120 Town Center Park $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 10025 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 10026 Remove824 $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 10027 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 10028 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 10029 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Seagrape Tree 14030 Relocate1830 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
3Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Seagrape Tree 14031 Relocate1830 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Seagrape Tree 14032 Relocate1830 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Silver Buttonwood Tree 24033 Remove1624 $1 Subtotal (174th St. Right of Way Improvements):
Silver Buttonwood Tree 34034 Relocate1624 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12035 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12036 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12037 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12038 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Phoenix Medjool Palm 16039 Relocate1835 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Phoenix Medjool Palm 18z040 Relocate1835 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
4Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Sabal Palm 12041 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12042 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12043 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12044 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12045 Relocate824 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Phoenix Sylvestor Palm 18z046 Relocate1824 Gwen Margolis Park $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12050 Remove826 $ 1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12051 Remove826 $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12052 Relocate826 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12053 Relocate826 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
5Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Sabal Palm 12054 Remove826 $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12055 Relocate826 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12056 Relocate826 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12057 Relocate826 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12058 Remove826 $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12059 Relocate826 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12060 Relocate826 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Mahogany Tree 6061 Relocate2428 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Mahogany Tree 6062 Relocate2428 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Mahogany Tree 6063 Relocate2828 Town Center Park $1 Subtotal (174th St. Right of Way Improvements):
6Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Sabal Palm 12064 Relocate826 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12065 Relocate826 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12066 Relocate826 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12067 Relocate826 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12068 Relocate826 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Coconut Palm 8070 Relocate1216 Pelican Community Park $1 Subtotal (174th St. Right of Way Improvements):
Coconut Palm 8071 Relocate1216 Town Center Park $1 Subtotal (174th St. Right of Way Improvements):
Coconut Palm 8073 Relocate1016 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Coconut Palm 8074 Relocate1016 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Christmas Palm 6075 Relocate614 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
7Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Christmas Palm 6076 Relocate614 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Christmas Palm 6077 Relocate614 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12078 Relocate818 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12080 Relocate816 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12081 Relocate814 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Silver Buttonwood Tree 4082 Relocate1616 Gwen Margolis Park $1 Subtotal (174th St. Right of Way Improvements):
Silver Buttonwood Tree 4083 Relocate1616 Gwen Margolis Park $1 Subtotal (174th St. Right of Way Improvements):
Silver Buttonwood Tree 4084 Relocate1616 Gwen Margolis Park $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12085 Relocate814 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12086 Relocate814 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
8Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Sabal Palm 12087 Relocate814 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12088 Relocate814 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12089 Relocate814 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12090 Relocate814 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12091 Relocate814 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12092 Relocate814 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12093 Relocate814 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Gumbo Limbo Tree 6094 Relocate2418 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Gumbo Limbo Tree 6096 Relocate2818 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12097 Relocate814 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
9Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Sabal Palm 12098 Relocate814 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12099 Relocate814 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12100 Relocate814 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 12101 Relocate814 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Seagrape Tree 28102 Remove1628 $1 Subtotal (174th St. Right of Way Improvements):
Seagrape Tree 16103 Remove1628 $1 Subtotal (174th St. Right of Way Improvements):
Black Olive Tree 28104 Relocate2828 Gwen Margolis Park $1 Subtotal (174th St. Right of Way Improvements):
Keys Thatch Palm 4106 Relocate610 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Keys Thatch Palm 4107 Relocate610 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Keys Thatch Palm 4108 Relocate610 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
10Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Keys Thatch Palm 4109 Relocate610 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Mexican Fan Palm 8110 Relocate55 Pelican Community Park $1 Subtotal (174th St. Right of Way Improvements):
Keys Thatch Palm 4111 Relocate610 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Keys Thatch Palm 4112 Relocate610 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Keys Thatch Palm 4113 Relocate66 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Keys Thatch Palm 4114 Relocate68 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Keys Thatch Palm 4115 Relocate610 Intracoastal Park North $1 Subtotal (174th St. Right of Way Improvements):
Seagrape Tree 16116 Remove2424 $1 Subtotal (174th St. Right of Way Improvements):
Seagrape Tree 16117 Remove3024 $1 Subtotal (174th St. Right of Way Improvements):
Silver Buttonwood Tree 14118 Remove2018 $1 Subtotal (174th St. Right of Way Improvements):
11Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Silver Buttonwood Tree 24119 Remove2418 $1 Subtotal (174th St. Right of Way Improvements):
Sabal Palm 8120 Relocate820 Samson Park Dunes $1 Subtotal (174th St. Right of Way Improvements):
Washingtonia Palm 8121 Relocate820 Pelican Community Park $1 Subtotal (174th St. Right of Way Improvements):
Seagrape Tree 16122 Remove2424 $1 Subtotal (174th St. Right of Way Improvements):
Washingtonia Palm 12123 Relocate835 Pelican Community Park $1 Subtotal (174th St. Right of Way Improvements):
Phoenix Medjool Palm124 Relocate18 Town Center Park $1 Subtotal (174th St. Right of Way Improvements):
Root Pruning182 $1 Subtotal (174th St. Right of Way Improvements):
Subtotal Project Cost $Subtotal (174th St. Right of Way Improvements):
ExistingVietchii Palm Triple1000 Remove35-50 Pelican Community Park $3 Subtotal (Pelican Community Park Tree Removals):
12Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Existing Vietchii Palm Triple1002 Remove 35-50 Pelican Community Park $3 Subtotal (Pelican Community Park Tree Removals):
Existing Vietchii Palm Double1003 Remove35-50 Pelican Community Park $3 Subtotal (Pelican Community Park Tree Removals):
Existing Roebelinii Palm1004 Remove10-15 Pelican Community Park $3 Subtotal (Pelican Community Park Tree Removals):
Remove 200 Sq.Ft. of Misc.
Groundcover
1005 Remove Pelican Community Park $3 Subtotal (Pelican Community Park Tree Removals):
Existing Coconut Palm1012 Remove20-25’Pelican Community Park $3 Subtotal (Pelican Community Park Tree Removals):
Subtotal Project Cost $Subtotal (Pelican Community Park Tree Removals):
Sea Grape Tree 3”1006 Provide New
tree at Site
8 14 Samson Park Dunes $4 Subtotal (Samson Oceanfront Park Dunes):
Sea Grape Tree 3”1007 Provide New
tree at Site
8 14 Samson Park Dunes $4 Subtotal (Samson Oceanfront Park Dunes):
Sea Grape Tree 3”1008 Provide New
tree at Site
8 14 Samson Park Dunes $4 Subtotal (Samson Oceanfront Park Dunes):
13Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Sea Grape Tree 3”1009 Provide New
tree at Site
8 14 Samson Park Dunes $4 Subtotal (Samson Oceanfront Park Dunes):
Sea Grape Tree 3”1010 Provide New
tree at Site
8 14 Samson Park Dunes $4 Subtotal (Samson Oceanfront Park Dunes):
Sea Grape Tree 3”1011 Provide New
tree at Site
8 14 Samson Park Dunes $4 Subtotal (Samson Oceanfront Park Dunes):
Subtotal Project Cost $Subtotal (Samson Oceanfront Park Dunes):
Silver Buttonwood Tree1013 Remove
from Site at
15 Gwen Margolis Park $5 Subtotal (Gwen Margolis Park Tree Removals):
Silver Buttonwood Tree1014 Remove
from Site at
15 Gwen Margolis Park $5 Subtotal (Gwen Margolis Park Tree Removals):
Silver Buttonwood Tree1015 Remove
from Site at
15 Gwen Margolis Park $5 Subtotal (Gwen Margolis Park Tree Removals):
Silver Buttonwood Tree1016 Remove
from Site at
15 Gwen Margolis Park $5 Subtotal (Gwen Margolis Park Tree Removals):
Silver Buttonwood Tree1017 Remove
from Site at
15 Gwen Margolis Park $5 Subtotal (Gwen Margolis Park Tree Removals):
14Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Subtotal Project Cost $Subtotal (Gwen Margolis Park Tree Removals):
Gumbo Limbo Tree 41018 Relocate515 Intracoastal Park North $6 Intercoastal Park to within Intercoastal Park
Gumbo Limbo Tree 41019 Relocate515 Intracoastal Park North $6 Intercoastal Park to within Intercoastal Park
Gumbo Limbo Tree 41020 Relocate515 Intracoastal Park North $6 Intercoastal Park to within Intercoastal Park
Gumbo Limbo Tree 41021 Relocate515 Intracoastal Park North $6 Intercoastal Park to within Intercoastal Park
Gumbo Limbo Tree 41022 Relocate515 Intracoastal Park North $6 Intercoastal Park to within Intercoastal Park
Subtotal Project Cost $Intercoastal Park to within Intercoastal Park
Allowance For County and City
Tree Permitting Applications
2000 199 For trees from all Locations $73,420.00 Bid Subtotal (Items 2000-2003)
One (1) year maintenance of all
relocated and new plant material
2001 $7 Bid Subtotal (Items 2000-2003)
15Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
Tree Name DBH”
174th Street Tree Relocation Bid Form
Item
Number DispositionSpread / Ft.Ht./ft.New Location Relocation Cost
10-1-2014The City Of Sunny Isles, Florida
Project Phase
Temporary irrigation, all sites2002 $7 Bid Subtotal (Items 2000-2003)
10% Overall Project
Contingency
2003 $7 Bid Subtotal (Items 2000-2003)
Subtotal Project Cost $Bid Subtotal (Items 2000-2003)
Bid Total $Project Grand Total
16Page of 16
BID NOTE
THE PROPOSAL WILL INCLUDE ALL NECESSARY LABOR FOR THE RELOCATION OF THE LANDSCAPE ITEMS
DESCRIBED HERE TO “RELOCATE” TO LOCATIONS WITHIN THE CITY AND NOTED ABOVE. THE CONTRACTOR
SHALL COORDINATE THE RELOCATIONS WITH THE CITY PRIOR TO COMMENCEMENT.
THE CONTRACTOR WILL BID ALL ITEMS LISTED HEREIN ON A UNIT COST BASIS AND THAT UNIT COST IS
TO INCLUDE THE COST OF ALL LABOR, SOIL AMMENDMENTS, EQUIPMENT COSTS AND PROFIT . ALL PERMITS WILL BE
INCLUDED AND PAID FOR BY THE CONTRACTOR.
James Santiago
Landscape Architect
305-791-3156
Total Relocation Project Price
ROAD NO.COUNTY
BY DESCRIPTIONDATE BY DESCRIPTIONDATE
REVISIONS
FINANCIAL PROJECT ID
SHEET
NO.j a m e s s a n t i a g o
landscape architecture and design
612 NE 14th Ave. Unit A, Fort Lauderdale, Fl. 33304
Tel. 305-791-3156
Email, Jsantiagolainc@Gmail.com
174th Street Roadway Improvements
The City of Sunny Isles Beach, Fl.
Date 10-8-14
The contractor is to coordinate the removal of the existing
irrigation meters numbers #53799372 and #53799375 , (see
plan locations), and preserve for future use. Irrigation
Meter #60776603 is to to be reused in the location shown on
the irrigation plans for the irrigation installation phase of
the project.
Meter Removal and Relocation Notes
EXISTING TREES TO REMOVE
Date 10-6-14
Existing 1.5"
irrigation
water meter
#53799372
Existing 1.5"
irrigation
water meter
# 53799375
Project Scope
The project shall consist of the following tasks for the completion of the
project:
1. The contractor rootprune and relocate all trees designated on these
plans according to the specification on sheet TD-5
2. The contractor shall be resposible for hand watering and maintenance
of all relocated trees for the period from rootprunning till 1 year after
relocation at the receptor sites.
3. The relocations are to be done according to the specifications on these
plans. No deviation from these specs can be done without the written
consent of the owners representative.
4. The contractor is to protect all existing trees within 5' of the right of
way that are to remain. The detail for protection is located on this and all
other sheets of these plans.
5. No work is to begin prior to the protection being in place. The
contractor shall contact the landscape architect to inspect the protection
prior to commencement of any demolition.
001
002 003
004
005 006 007 008
009 010 011
012
013
014 015
016
017 018 019 020
021
022
023
024
025
026 027
028 029
030
031 032
033
034 035
036
037 038
LANDSCAPE BID CONDITIONS
The quantities on the plant list are for the convenience
of the contractor only and not to be considered as the
final quantitiy for installation. The callouts and entities
drawn on thze plans take precedence over the plant list.
The contractor shall be responsable for his own takeoffs
of the plantings drawn.
The contractor shall be expected to visit the site prior to
bid. the contractor shall have an understanding of the
on site conditions to prepare his bid. Any questions
concerning conditions are to be brought to the owners
attention prior to bid.
Any discrepensies concerning the materials or
conditions of the site that shall inhibit the installation as
drawn shall be brought to the attention of the owners
representatives. Issues found prior to bid will become a
condition of the bid after the award of the contract.
After the award of the contract, any discrepancies in the
plans or additional materials and costs because of
pre-existing conditions at the site shall not be a reason
for any additional charges to the owners.
These bid conditions are not to be considered all
inclusive. There may be additional conditions included in
other documents of the construction agrement. It is the
contractors responsability to make himself and his
subcontractors aware of any other such conditions.
1.
2.
3.
4.
5.
6.
THE CONTRACTOR SHALL BE
RESPONSIBLE FOR THE REMOVAL OF
ALL EXISTING LANDSCAPE MATERIAL
AND ROOTS WITHIN THE SCOPE AREA.
ROOT BARRIER WILL BE PLACED ALONG
ANY PAVEMENT WITHIN 5' OF ANY
NEWLY SUPPLIED OR TRANSPLANTED
TREE OR PALM, SEE SHEET TD--5 FOR
SPECIFICATIONS.
EXISTING TREE TO REMAIN AND BE
PROTECTED DURING CONSTRUCTION
TREE DISPOSITION LEGEND
EXISTING TREE TO RELOCATE
XX
XX
XXBEING PREPARED FOR SOD INSTALLATION.
PAVING & GRADING IS COMPLETE. FENCE
TO BE REMOVED AT TIME SITE IS
NOTE: ERECT FENCE PRIOR TO BEGINNING
DEMOLITION. LEAVE INPLACE UNTIL ALL
EXISTING GRADE
STEEL FENCEPOST. SPACE AS REQUIRED
TO MAINTAIN FENCE FABRIC IN TAUT,
UPRIGHT CONDITION.
HIGH DENSITY POLYETHYLENE SAFETY
FENCE, 4' HT. (ALPI OR EQUAL.) FASTEN
TOP, BOTTOM, & CENTER
Tree Disposition Plan
SHEET TD-1
9+68.88
B B
EJB
EJB
EMH
WM
WM
ICV
FH
ICV
SMH
SMH
11+00
12+00
13+00
EMH
EJB
EJB
EJB
EMH
EJB
WM
ICV
FH
FH
WMWM
ICV
SMH
SMH
14+00
15+00
16+00
17+00
18+00
North
Scale, 1"= 20'
ROW Line
ROW Line
ROW Line
ROW Line
EXISTING
LIGHT
LIGHT
LIGHT
LIGHT
LIGHT
10+00
M
a
t
c
h
l
i
n
e
A
M
a
t
c
h
l
i
n
e
B
M
a
t
c
h
l
i
n
e
B
M
a
t
c
h
l
i
n
e
C
FH
FH
CL
CL
CL
CL
174th Avenue
174th Avenue
R/W
R/W
R/W
R/W
R/W
R/W
R/W
R/W
LIGHT
155156157158159160161162163164165166167168
169
170
171172173174
175 176 177
069
178
046
047
048
049
ROAD NO.COUNTY
BY DESCRIPTIONDATE BY DESCRIPTIONDATE
REVISIONS
FINANCIAL PROJECT ID
SHEET
NO.174th Street Roadway Improvements
The City of Sunny Isles Beach, Fl.
Date 10-8-14
Tree Disposition Plan
Existing 2"
irrigation
water meter
# 60776603
174th Avenue
039
040
041
042
043
044 045
050
051
052 053 054 056
057
058
059
060 061 062 063 064
065
066 067
068
THE CONTRACTOR SHALL BE
RESPONSIBLE FOR THE REMOVAL OF
ALL EXISTING LANDSCAPE MATERIAL
AND ROOTS WITHIN THE SCOPE AREA.
ROOT BARRIER WILL BE PLACED ALONG
ANY PAVEMENT WITHIN 5' OF ANY
NEWLY SUPPLIED OR TRANSPLANTED
TREE OR PALM, SEE SHEET TD-1 FOR
SPECIFICATIONS.
EXISTING TREE TO REMAIN AND BE
PROTECTED DURING CONSTRUCTION
EXISTING TREES TO REMOVE
TREE DISPOSITION LEGEND
EXISTING TREE TO RELOCATE
XX
XX
XX
BEING PREPARED FOR SOD INSTALLATION.
PAVING & GRADING IS COMPLETE. FENCE
TO BE REMOVED AT TIME SITE IS
NOTE: ERECT FENCE PRIOR TO BEGINNING
DEMOLITION. LEAVE INPLACE UNTIL ALL
EXISTING GRADE
STEEL FENCEPOST. SPACE AS REQUIRED
TO MAINTAIN FENCE FABRIC IN TAUT,
UPRIGHT CONDITION.
HIGH DENSITY POLYETHYLENE SAFETY
FENCE, 4' HT. (ALPI OR EQUAL.) FASTEN
TOP, BOTTOM, & CENTER
SHEET TD-2
EJB
EMH
EJB
EMH
EJB
EJB
ICV
ICV
WM
SMH
SMH
GSV GSV
GSV
19+00 20+00
21+00
22+00
4
2
+
0
0
4
3
+
0
0
44
+
0
0
EMH
EJB
EJB
EJB
EJB
EJB
EJB EJB
EJB EJB
EJB
FH
ICV
ICV
FH
WM
SMH
TMH
G
S
V
GSV
22+00
23+00
24+00
25+00 26+00
North
Scale, 1"= 20'
ROW Line
LIGHT
LIGHT
LIGHT
EXISTING
LIGHT
LIGHT
M
a
t
c
h
l
i
n
e
C
M
a
t
c
h
l
i
n
e
D
M
a
t
c
h
l
i
n
e
D
Ma
t
c
h
l
i
n
e
E
CL
CL
CL
CL
R/W
R/W
R/W
R/W
R/W
R/W
R/W
R/W
174th Avenue
No
r
t
h
B
a
y
R
o
a
d
No
r
t
h
B
a
y
R
o
a
d
069
178
179
180
129
130
131
132
133134135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150151152153154
$USER$
ROAD NO.COUNTY
BY DESCRIPTIONDATE BY DESCRIPTIONDATE
REVISIONS
FINANCIAL PROJECT ID
SHEET
NO.j a m e s s a n t i a g o
landscape architecture and design
612 NE 14th Ave. Unit A, Fort Lauderdale, Fl. 33304
Tel. 305-791-3156
Email, Jsantiagolainc@Gmail.com
174th Street Roadway Improvements
The City of Sunny Isles Beach, Fl.
Date 10-8-14
SHEET TD-3Tree Disposition Plan
070
071
072
073
074
075
076
077
078
080
081
082
083
084
085
086
087
088 089
090
091
092
093
094
095
096
097 098
099
100
101
THE CONTRACTOR SHALL BE
RESPONSIBLE FOR THE REMOVAL OF
ALL EXISTING LANDSCAPE MATERIAL
AND ROOTS WITHIN THE SCOPE AREA.
ROOT BARRIER WILL BE PLACED ALONG
ANY PAVEMENT WITHIN 5' OF ANY
NEWLY SUPPLIED OR TRANSPLANTED
TREE OR PALM, SEE SHEET TD-1 FOR
SPECIFICATIONS.
EXISTING TREE TO REMAIN AND BE
PROTECTED DURING CONSTRUCTION
EXISTING TREES TO REMOVE
TREE DISPOSITION LEGEND
EXISTING TREE TO RELOCATE
XX
XX
XX
BEING PREPARED FOR SOD INSTALLATION.
PAVING & GRADING IS COMPLETE. FENCE
TO BE REMOVED AT TIME SITE IS
NOTE: ERECT FENCE PRIOR TO BEGINNING
DEMOLITION. LEAVE INPLACE UNTIL ALL
EXISTING GRADE
STEEL FENCEPOST. SPACE AS REQUIRED
TO MAINTAIN FENCE FABRIC IN TAUT,
UPRIGHT CONDITION.
HIGH DENSITY POLYETHYLENE SAFETY
FENCE, 4' HT. (ALPI OR EQUAL.) FASTEN
TOP, BOTTOM, & CENTER
EJBEJB
EJB
EJB
EJB
EMH
EJB
EMH
EJB
EJB
EJBEJB
ICV
ICV
FH WM
SMH
SMH
TMH
GSV
G
S
V
26+00
27+00
28+0
0
29+0
0
30+00
31+00 32+00
North
Scale, 1"= 20'
ROW Line
LIGHT
LIGHT EXISTING
LIGHT
LIGHT
Ma
t
c
h
l
i
n
e
E
Ma
t
c
h
l
i
n
e
F
CL
CL
CL
R/W
R/W
R/W
R/W
174t
h
A
v
e
n
u
e
174th Avenue
181
182
125126127
128
Date 10-8-14
ROAD NO.COUNTY
BY DESCRIPTIONDATE BY DESCRIPTIONDATE
REVISIONS
FINANCIAL PROJECT ID
SHEET
NO.j a m e s s a n t i a g o
landscape architecture and design
612 NE 14th Ave. Unit A, Fort Lauderdale, Fl. 33304
Tel. 305-791-3156
Email, Jsantiagolainc@Gmail.com
174th Street Roadway Improvements
The City of Sunny Isles Beach, Fl.
Tree Disposition Plan
SHEET TD-4
102
103 104
105
106
107
108
109
111
112
113
114115
116 117 118 119 121
124122123
THE CONTRACTOR SHALL BE
RESPONSIBLE FOR THE REMOVAL OF
ALL EXISTING LANDSCAPE MATERIAL
AND ROOTS WITHIN THE SCOPE AREA.
ROOT BARRIER WILL BE PLACED ALONG
ANY PAVEMENT WITHIN 5' OF ANY
NEWLY SUPPLIED OR TRANSPLANTED
TREE OR PALM, SEE SHEET TD-1 FOR
SPECIFICATIONS.
EXISTING TREE TO REMAIN AND BE
PROTECTED DURING CONSTRUCTION
EXISTING TREES TO REMOVE
TREE DISPOSITION LEGEND
EXISTING TREE TO RELOCATE
XX
XX
XX
BEING PREPARED FOR SOD INSTALLATION.
PAVING & GRADING IS COMPLETE. FENCE
TO BE REMOVED AT TIME SITE IS
NOTE: ERECT FENCE PRIOR TO BEGINNING
DEMOLITION. LEAVE INPLACE UNTIL ALL
EXISTING GRADE
STEEL FENCEPOST. SPACE AS REQUIRED
TO MAINTAIN FENCE FABRIC IN TAUT,
UPRIGHT CONDITION.
HIGH DENSITY POLYETHYLENE SAFETY
FENCE, 4' HT. (ALPI OR EQUAL.) FASTEN
TOP, BOTTOM, & CENTER
120
P
UR
EJB
EJB
EJB
EJBEJB
EJBEJB
EJB
EMH
EJB
EJBEJB
EJB
EJB
EJB
EJB
EMH
EMH
EJB
FH
ICV
ICVWM
FH
WM
SMH
SMH
37+15.44
33+00
34+00
35+00
36+00 37+00
A1
A
North
Scale, 1"= 20'
ROW Line
ROW Line
LIGHT
LIGHTLIGHT
LIGHT
M
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ROW Line
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174th Avenue
CL
Date 10-8-14
ROAD NO.COUNTY
BY DESCRIPTIONDATE BY DESCRIPTIONDATE
REVISIONS
FINANCIAL PROJECT ID
SHEET
NO.174th Street Roadway Improvements
The City of Sunny Isles Beach, Fl.
j a m e s s a n t i a g o
landscape architecture and design
612 NE 14th Ave. Unit A, Fort Lauderdale, Fl. 33304
Tel. 305-791-3156
Email, Jsantiagolainc@Gmail.com
Barrier is to be installed in all locations where the
rootball is within 5 feet of pavement or foundations.
TD-5
(IF CONTAINERIZED REMOVE ENTIRE CONTAINER)
AROUND BATTENS.
(2) WRAPPED STEEL GALV. BANDS
(5) LAYERS OF BURLAP
(4) 2"X4" PRESSURE TREATED WOOD BRACES
(DO NOT PUNCTURE TRUNK.)
TOENAIL 2X4 BRACES TO BATTENS.
(5) 2"X4"X16" BATTENS
PLUMB & SET PALMS TRUE TO GRADE.
ALL STAKING IS TO BE REMOVED AT 6
MONTHS FROM PLANTING AND
AND FRONDS UNTIED AT 30 DAYS AFTER
AFTER PLANTING BY THE CONTRACTOR
DO NOT TIE ROYAL PALMS.
ON SABALS & WASHINGTON PALMS.
NOT TRIM ENDS, LEAVE FRONDS TIED
TO PROTECT GROWING TIP. DO
TIE FRONDS DURING TRANSPORTING
NOTE:
6"
MIN. 1" LAYER MULCH OVER ROOT BALL. MULCH SHALL
BE KEPT 6" FROM TRUNK.
REMOVE BURLAP AT TOP 1/3 OF PLANT BALL.
6" TEMPORARY WATERING BASIN
FINISHED GRADE
FERTILIZER TABLETS
2"X4"X24" PRESSURE TREATED STAKES,
ANCHOR 3" MIN. BELOW GRADE.
COMPACTED BACKFILL MIX
BACKFILL MIXTURE
PLANTING HOLE SHALL BE DUG A MIN.
OF 2X THE SIZE OF THE ROOTBALL AND
4" DEEPER
PALM PLANTING DETAIL A
NOT TO SCALE
NOTE: TREE SHALL BE PLANTED
AT A DEPTH SUCH THAT 10% OF
THE ROOTBALL IS ABOVE GRADE.
NOT TO SCALE
SINGLE TRUNK GUYING AND PLANTING DETAIL B
FINISH GRADE
ROOT BALL
TREE
(2-3" CAL. SINGLE-TRUNK)
WATER BASIN
BLACK NYLON STRAPPING
THREE PER TREE MIN.
REDWOOD DEADMAN 2"x4"x24"
BURIED 2 FEET IN GROUND OR
GALVANIZED STEEL SPIKES
30" LONG 3/4" PVC
3" MULCH
TOP SOIL BACKFILL(MIN. OF 3 GUYS AT EACH TREE)
IN HEAVY CLAY SOILS OR WHERE THERE
IS A HARD PAN, AUGER AN 8" HOLE 6'
DEEP OR THROUGH THE HARD PAN.
PLACE ROOTBALL ON MOUND OF
TAMPED FIRM TOPSOIL
PLANT PIT SHALL BE 3X AS
FERTILIZER TABLETS
WIDE AS ROOT BALL AND A
MINIMUM OF 4" DEEPER
6'
-
0
"
8"
+
2'
-
0
"
4"MI
N
.
6" CLEAR RADUIS TO TRUNK BASE TYP.
NOTE: TREE SHALL BE PLANTED AT A DEPTH
SUCH THAT 10% OF THE ROOTBALL IS ABOVE
GRADE AND THE ROOT-FLARE AND TOP OF THE
FIRST ORDER ROOT(S) ARE FULLY VISIBLE.
TREE PROTECTION DETAILS
Tree Name DBH”
Tree
Inventory
Number DispositionSpread / Ft.Ht./ft.New Location
Keys
Thatch
Palm 6001 Remove10
Silver
Buttonwood
Tree 8002 Remove14
Phoenix
Medjool
Palm 14003 Relocate18 Town Center Park
Vietchii
Palm
Triple 12004 Relocate10 Town Center Park
Vietchii
Palm
Triple 12005 Relocate10 Town Center Park
Vietchii
Palm
Triple 12006 Relocate10 Town Center Park
Gumbo
Limbo
Tree 6007 Relocate18 Gwen Margolis Park
Gumbo
Limbo
Tree 6008 Relocate18 Gwen Margolis Park
Gumbo
Limbo
Tree 6009 Relocate18 Gwen Margolis Park
Washingtonia
Palm 12010 Relocate30 Pelican Community Park
Sabal
Palm
10011 Relocate10 Samson Park Dunes
Sabal
Palm
10012 Relocate10 Central Retention
Renovation
Sabal
Palm 10013 Relocate20 Samson Park Dunes
Sabal
Palm 10014 Remove12
Sabal
Palm 10015 Relocate20 Samson Park Dunes
Silver
Buttonwood
Tree 4016 Relocate24 Gwen Margolis Park
Silver
Buttonwood
Tree 18017 Relocate20 Intracoastal Park North
Silver
Buttonwood
Tree 4018 Remove10
Vietchii
Palm
Triple 12019 Relocate10 Gwen Margolis Park
Vietchii
Palm
Triple 12020 Relocate10 Gwen Margolis Park
Vietchii
Palm
Triple 12021 Relocate10 Gwen Margolis Park
Coconut
Palm 10022 Remove120
Coconut
Palm 10023 Relocate120 Town Center Park
Coconut
Palm 10024 Relocate120 Town Center Park
Sabal
Palm 10025 Relocate24 Samson Park Dunes
Tree Name DBH”
Tree
Inventory
Number DispositionSpread / Ft.Ht./ft.New Location
Sabal
Palm 10026 Remove24
Sabal
Palm 10027 Relocate24 Samson Park Dunes
Sabal
Palm 10028 Relocate24 Samson Park Dunes
Sabal
Palm 10029 Relocate24 Samson Park Dunes
Seagrape
Tree 14030 Relocate30 Samson Park Dunes
Seagrape
Tree 14031 Relocate30 Samson Park Dunes
Seagrape
Tree 14032 Remove30
Silver
Buttonwood
Tree 24033 Remove24
Silver
Buttonwood
Tree 34034 Relocate24 Intracoastal Park North
Sabal
Palm 12035 Relocate24 Samson Park Dunes
Sabal
Palm 12036 Relocate24 Samson Park Dunes
Sabal
Palm 12037 Relocate24 Samson Park Dunes
Sabal
Palm 12038 Relocate24 Samson Park Dunes
Phoenix
Medjool
Palm 16039 Relocate35 Intracoastal Park North
Phoenix
Medjool
Palm 18z040 Relocate35 Intracoastal Park North
Sabal
Palm 12041 Relocate24 Samson Park Dunes
Sabal
Palm 12042 Relocate24 Samson Park Dunes
Sabal
Palm 12043 Relocate24 Samson Park Dunes
Sabal
Palm 12044 Relocate24 Samson Park Dunes
Sabal
Palm 12045 Relocate24 Samson Park Dunes
Phoenix
Sylvestor
Palm 18z046 Relocate24 Gwen Margolis Park
Royal
Palm 12047 Remain
Royal
Palm 12048 Remain
Royal
Palm 12049 Remain
Sabal
Palm 12050 Remove26
Tree Name DBH”
Tree
Inventory
Number DispositionSpread / Ft.Ht./ft.New Location
Sabal
Palm 12051 Remove26
Sabal
Palm 12052 Relocate26 Intracoastal Park North
Sabal
Palm 12053 Relocate26 Intracoastal Park North
Sabal
Palm 12054 Remove26
Sabal
Palm 12055 Relocate26 Intracoastal Park North
Sabal
Palm 12056 Relocate26 Intracoastal Park North
Sabal
Palm 12057 Relocate26 Intracoastal Park North
Sabal
Palm 12058 Remove26
Sabal
Palm 12059 Relocate26 Intracoastal Park North
Sabal
Palm 12060 Relocate26 Intracoastal Park North
Mahogany
Tree 6061 Relocate28 Intracoastal Park North
Mahogany
Tree 6062 Relocate28 Intracoastal Park North
Mahogany
Tree 6063 Relocate28 Town Center Park
Sabal
Palm 12064 Relocate26 Intracoastal Park North
Sabal
Palm 12065 Relocate26 Intracoastal Park North
Sabal
Palm 12066 Relocate26 Intracoastal Park North
Sabal
Palm 12067 Relocate26 Intracoastal Park North
Sabal
Palm 12068 Relocate26 Intracoastal Park North
Alexander
clump 18069 Remain18
Coconut
Palm 8070 Relocate16 Pelican Community Park
Coconut
Palm 8071 Relocate16 Town Center Park
Not
on
Site072
Coconut
Palm 8073 Relocate16 Samson Park Dunes
Coconut
Palm 8074 Relocate16 Samson Park Dunes
Christmas
Palm 6075 Relocate14 Samson Park Dunes
Tree Name DBH”
Tree
Inventory
Number DispositionSpread / Ft.Ht./ft.New Location
Christmas
Palm 6076 Relocate14 Samson Park Dunes
Christmas
Palm 6077 Relocate14 Samson Park Dunes
Sabal
Palm 12078 Relocate18 Samson Park Dunes
None
existing079
Sabal
Palm 12080 Relocate16 Samson Park Dunes
Sabal
Palm 12081 Relocate14 Samson Park Dunes
Silver
Buttonwood
Tree 4082 Relocate16 Gwen Margolis Park
Silver
Buttonwood
Tree 4083 Relocate16 Gwen Margolis Park
Silver
Buttonwood
Tree 4084 Relocate16 Gwen Margolis Park
Sabal
Palm 12085 Relocate14 Intracoastal Park North
Sabal
Palm 12086 Relocate14 Intracoastal Park North
Sabal
Palm 12087 Relocate14 Intracoastal Park North
Sabal
Palm 12088 Relocate14 Intracoastal Park North
Sabal
Palm 12089 Relocate14 Intracoastal Park North
Sabal
Palm 12090 Relocate14 Intracoastal Park North
Sabal
Palm 12091 Relocate14 Intracoastal Park North
Sabal
Palm 12092 Relocate14 Intracoastal Park North
Sabal
Palm 12093 Relocate14 Intracoastal Park North
Gumbo
Limbo
Tree 6094 Relocate18 Intracoastal Park North
None
Existing095
Gumbo
Limbo
Tree 6096 Relocate18 Intracoastal Park North
Sabal
Palm 12097 Relocate14 Samson Park Dunes
Sabal
Palm 12098 Relocate14 Samson Park Dunes
Sabal
Palm 12099 Relocate14 Samson Park Dunes
Sabal
Palm 12100 Relocate14 Samson Park Dunes
Tree Name DBH”
Tree
Inventory
Number DispositionSpread / Ft.Ht./ft.New Location
Sabal
Palm 12101 Relocate14 Samson Park Dunes
Seagrape
Tree 28102 Remove28
Seagrape
Tree 16103 Remove28
Black
Olive
Tree 28104 Relocate28 Gwen Margolis Park
None
in
place105
Keys
Thatch
Palm 4106 Relocate10 Intracoastal Park North
Keys
Thatch
Palm 4107 Relocate10 Intracoastal Park North
Keys
Thatch
Palm 4108 Relocate10 Intracoastal Park North
Keys
Thatch
Palm 4109 Relocate10 Intracoastal Park North
Mexican
Fan
Palm 8110 Relocate5 Pelican Community Park
Keys
Thatch
Palm 4111 Relocate10 Intracoastal Park North
Keys
Thatch
Palm 4112 Relocate10 Intracoastal Park North
Keys
Thatch
Palm 4113 Relocate6 Intracoastal Park North
Keys
Thatch
Palm 4114 Relocate8 Intracoastal Park North
Keys
Thatch
Palm 4115 Relocate10 Intracoastal Park North
Seagrape
Tree 16116 Remove24
Seagrape
Tree 16117 Remove24
Silver
Buttonwood
Tree 14118 Remove18
Silver
Buttonwood
Tree 24119 Remove18
Sabal
Palm 8120 Relocate20 Samson Park Dunes
Washingtonia
Palm 8121 Relocate20 Pelican Community Park
Seagrape
Tree 16122 Remove24
Washingtonia
Palm 12123 Relocate35 Pelican Community Park
Phoenix
Medjool
Palm124 Relocate Town Center Park
Sabal
Palm 8125 Remain8
Tree Name DBH”
Tree
Inventory
Number DispositionSpread / Ft.Ht./ft.New Location
Sabal
Palm 8126 Remain8
Gumbo
Limbo
Tree 8127 Remain
Gumbo
Limbo
Tree 8128 Remain
Phoenix
reclinata 12129 Remain18
Gumbo
Limbo
Tree 8130 Remain22
Keys
Thatch
Palm 8131 Remain14
Sabal
Palm 8132 Remain8
Ficus
benjimina 4133 Remain12
Ficus
benjimina 4134 Remain14
Bottle
Brush
Tree 6135 Remain14
Ficus
benjimina 4136 Remain14
Ficus
benjimina 4137 Remain14
Ficus
benjimina 4138 Remain14
Ficus
benjimina 4139 Remain14
Ficus
benjimina 4140 Remain14
Ficus
benjimina 4141 Remain14
Ficus
benjimina 4142 Remain14
Ficus
benjimina 4143 Remain14
Ficus
benjimina 4144 Remain14
Ficus
benjimina 4145 Remain14
Ficus
benjimina 4146 Remain14
Ficus
benjimina 4147 Remain14
Foxtail
Palm 6148 Remain14
Foxtail
Palm 6149 Remain14
Foxtail
Palm 6150 Remain14
Tree Name DBH”
Tree
Inventory
Number DispositionSpread / Ft.Ht./ft.New Location
Foxtail
Palm 6151 Remain14
Foxtail
Palm 6152 Remain14
Foxtail
Palm 6153 Remain14
Foxtail
Palm 6154 Remain14
Foxtail
Palm 6155 Remain14
Foxtail
Palm 6156 Remain14
Foxtail
Palm 6157 Remain14
Foxtail
Palm 6158 Remain14
Foxtail
Palm 6159 Remain14
Foxtail
Palm 6160 Remain14
Foxtail
Palm 6161 Remain14
Foxtail
Palm 6162 Remain14
Foxtail
Palm 6163 Remain14
Foxtail
Palm 6164 Remain14
Ficus
benjimina 4165 Remain14
Ficus
benjimina 4166 Remain14
Ficus
benjimina 4167 Remain14
Ficus
benjimina 4168 Remain14
Ficus
benjimina 4169 Remain14
Ficus
benjimina 4170 Remain14
Ficus
benjimina 4171 Remain14
Ficus
benjimina 4172 Remain14
Ficus
benjimina 4173 Remain14
Ficus
benjimina 4174 Remain14
Royal
Palm 14175 Remain32
Tree Name DBH”
Tree
Inventory
Number DispositionSpread / Ft.Ht./ft.New Location
Royal
Palm 14176 Remain32
Royal
Palm 14177 Remain32
Phoenix
sylvestris 12178 Remain22
Ficus
Benjamina
Tree 4179 Remain8
Sabal
Palm 8180 Remain16
Sabal
Palm 8181 Remain16
Sabal
Palm 8182 Remain16
8Page
BEING PREPARED FOR SOD INSTALLATION.
PAVING & GRADING IS COMPLETE. FENCE
TO BE REMOVED AT TIME SITE IS
NOTE: ERECT FENCE PRIOR TO BEGINNING
DEMOLITION. LEAVE INPLACE UNTIL ALL
EXISTING GRADE
STEEL FENCEPOST. SPACE AS REQUIRED
TO MAINTAIN FENCE FABRIC IN TAUT,
UPRIGHT CONDITION.
HIGH DENSITY POLYETHYLENE SAFETY
FENCE, 4' HT. (ALPI OR EQUAL.) FASTEN
TOP, BOTTOM, & CENTER
Root Barrier Detail
Linear Application of "DeepRoot Tree Root Barriers" at Time
root barrier so that top of barrier is 2" (5cm)
1. Prepare base and subgrade
INSTALLATION SEQUENCE:
TREE ROOTS.
FLUSH WITH EDGE OF CURB. BARRIER RIBS FACE TOWARD
BARRIER INSTALLED IN A TRENCH IN SUBGRADE WHICH IS
TREE ROOT BARRIER INSET INTO CONCRETE.
TYPICAL SECTION OF CURB AND GUTTER WITH DEEPROOT
2. Trench to appropriate depth for installation of
THEN COMPACTED. BARRIER IS SET SO THAT TOP EDGE
of Installing Concrete Sidewalks and Curbs
WILL BE 2" (5CM) BELOW FINISH GRADE OF CURB, AND SET
below finish grade of top of curb.
face toward tree roots.
3. Place root barrier in trench, vertical ribs must
4. Backfill and compact to requirements.
5. Place form material against barrier (It may be
nailed from the outside of the form)
(It may be nailed from the outside
5. Place form material against barrier
4. Backfill and compact to requirements.
3. Place root barrier in trench, vertical
finish grade of top of sidewalk (or
2. Trench to appropriate depth for
1. Prepare base and subgrade
ribs must face toward tree roots.
INSTALLATION SEQUENCE:
FACE TOWARD TREE ROOTS.
COMPACTED BASE (or halfway between base
SO THAT TOP EDGE WILL BE 2" (5CM) ABOVE
BARRIER INSTALLED IN A TRENCH IN SUBGRADE
WITH DEEPROOT TREE ROOT BARRIER INSET INTO
TYPICAL SECTION OF CURB, GUTTER AND SIDEWALK
CONCRETE
WHICH IS THEN COMPACTED. BARRIER IS SET
and finish grade of SW). BARRIER RIBS
installation of root barrier so that
top of barrier is 2" (5cm) below
halfway between top of compacted base
and finish grade of SW)
of the form)
Curb and Gutter
Typical DeepRoot UB 24-2. Optional use of UB 18-2.
Minimum 6 panels or 12 linear feet (3.66m).
IMPORTANT NOTE: Tree location must align
Sidewalk
with "as-built" center of barrier.
DeepRoot UB 24-2,UB 18-2 or LB 12-2
5/8" (16mm)
grade of curb
(5cm) below finishTop of root barrier 2"
"A"
Typical DeepRoot UB 24-2,optional use of UB 18-2
Subgrade compaction Compacted crushed base.
"A"
optional use of UB 18-2Typical DeepRoot UB 24-2,
Top of root barrier 2" (5cm) below
Concrete
Subgrade compaction
Compacted crushed base
finish grade of curb
Concrete
Base
Subgrade
THE CONTRACTOR SHALL BE
RESPONSIBLE FOR THE REMOVAL OF
ALL EXISTING LANDSCAPE MATERIAL
AND ROOTS WITHIN THE SCOPE AREA.
ROOT BARRIER WILL BE PLACED ALONG
ANY PAVEMENT WITHIN 5' OF ANY
NEWLY SUPPLIED OR TRANSPLANTED
TREE OR PALM, SEE SHEET TD-5 FOR
SPECIFICATIONS.
Tree Disposition Legend and Details
LIST OF EXISTING TREES
RELOCATION / TRANSPLANTING NOTES
1. Unless otherwise noted the Contractor is REQUIRED to root prune all
trees a minimum of 28 DAYS prior to relocation.
2. Unless otherwise noted, all relocated trees less than 9"DBH shall be
relocated using a 90" tree spade by an operator experienced and trained in
this area. The Landscape Architect will supply a list of local companies
capable of this type of work upon request.
3. Trees larger than 9" DBH shall be root pruned by hand under the
supervision of a certified
arborist.
4. A Landscape Architect's approval and special relocation specifications
shall be required if root pruning 90 DAYS prior to relocation is not
possible. No species of tree, (OTHER THAN PALMS), shall be moved with
less than 90 DAYS between root pruning and relocation. SPECIFIC
EXCEPTIONS MAY BE ALLOWED BY THE CITY WHEN APPLIED
FOR.
5. Trees larger than 9"DBH shall be relocated by means of a crane by a
company experienced and trained in this area. The Landscape Architect
will supply a list of local companies capable of this type of work upon
request.
6. After root prunning it is the contractor's responsibility to install a
temporary irrigation system to cover each of the trees scheduled to be
relocated. This includes the water and power source. Each shade tree shall
have two flood bubblers within a soil berm around the rootball. Each palm
shall have one flood bubbler within a soil berm around the rootball. Each
tree scheduled to be relocated shall be irrigated immediately following root
pruning. Trees not scheduled for root pruning shall be irrigated at the
same time and by the same method as root pruned trees.
7. The installation of relocated trees shall adhere to all details and
specifications applicable to nursery stock and included in the landscape
plans for this project.
8. It is the Contractor's responsiblility to fill in all holes left by the removal
or relocation of an existing tree with approved planting soil or soil approved
for the needs of the work at that location.
9. The contractor shall guarantee the trees relocated for a period of 1
calendar year after relocation.
SamsonOceanfrontPark
()
17425CollinsAve
N
ExhibitA-FinaltreeconfigurationatSamsonPark
Aftertreerelocationsandnewadditions
SenatorGwenMargolisPark-17815NorthBayRoad()
ExhibitB-SenatorGwenMargolisParkTreeRelocations
NRelocateexistingsilverbuttonwoodswithin
GwenMargolisParkasshownandreplace
withGumboLimbo'sfrom174thasshown
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City of Sunny Isles Beach
NE 174th Street Roadway Improvements
329200 - 1 Sodding
SECTION 329200 – TURF AND GRASSES
PART 1 - GENERAL
1.01 RELATED DOCUMENTS:
A. All applicable provisions of the BIDDING REQUIREMENTS, CONTRACT FORMS,
CONDITIONS OF THE CONTRACT AND DIVISION 1, GENERAL REQUIREMENTS shall
govern the work under this section.
B. See Special Provisions Section
C. Review plans and specifications for related work. Site Work- excavation, back fill, compaction,
paving, and curbs. Irrigation- valve, head and line location and depth.
1.02 WORK INCLUDED:
A. Provide all labor, materials, necessary equipment, services and included but not limited to all
related work to complete the lawns and grasses work as shown on the drawings, as specified
herein or both, except as for items specifically indicated as “NIC ITEMS”.
B. Installation: All plant materials included shall be of the specific size and quality indicated on the
drawings and in these specifications and shall be installed in strict accordance with sound nursery
practices and shall include maintenance and watering for all work outlined on the drawings and
specifications until beneficial occupancy.
C. Quantities and Locations: The Architect reserves the right to adjust the number and locations of
the designated types and species to be used at any of the locations shown, in order to provide for
any modifications which might become necessary.
1.03 QUALITY ASSURANCE:
A. Responsibility for Assuring Quality Work:
1. The subcontractor's superintendent shall be well versed in Florida plant material, planting
operations, reading drawings, and coordination with other contracts or services in the job
area.
2. All employees shall be competent and highly skilled in their particular job in order to
properly perform the work assigned to them. The subcontractor shall be responsible for
maintaining the quality of the material on the job throughout the duration of his
responsibility.
B. Quality of Sod: Any nursery supplying sod that has represented the quality of the sod as being
higher than the actual grade as determined under this Section shall remove from the project all
sod already delivered. Also, the nursery shall not be allowed to supply any additional sod until
written evidence is submitted by the subcontractor and confirmed by the Architect that all
material for delivery has been inspected & approved by the State Plant Board as being of the
quality as represented
City of Sunny Isles Beach
NE 174th Street Roadway Improvements
329200 - 2 Sodding
C. Contractor shall comply with all Requirements of Regulatory Agencies current restrictions in
regard to movement of sod, into or within areas which are outside of quarantine boundaries for
the white fringed beetle and the imported fire ant, as issued by the following agencies:
1. U.S. Department of Agriculture, Animal and Plant Health Inspection Service.
2. Florida Department of Agriculture, Division of Plant Industry.
D. Standards:
1. Authority for Nomenclature Species, etc.:
a. All botanical and common names for sod have been derived from Standardized Plant
Names, latest Edition, prepared by the American Joint Committee on Horticultural
Nomenclature. Names of varieties not included therein have been generally derived from
names accepted in the landscape industry. Where local nomenclature of the
common name differs, the local nomenclature has been used.
2. Grade Standards:
a. All sod shall be nursery grown except where specified otherwise, and shall comply with
all required inspections, grading standards and plant regulations as set forth by the
Florida Department of Agriculture.
b. Federal Specifications (FS) O-F-241c(1), Fertilizers, Mixed Commercial.
3. Testing Agency: Independent Testing Laboratory.
E. Certificates:
1. Growers Certification:
a. Grass species, and location of field from which sod is cut.
2. Manufacturer's certification of fertilizer and herbicide composition.
1.04 CUTTING, DELIVERY AND HANDLING:
A. Cutting Sod: After approval of source, mow and rake as necessary to remove excessive top
growth and debris. Cut sod with sod cutters, retaining native soil mat of sufficient thickness to
withstand handling.
B. Transporting:
1. Movement of sod shall comply with all Federal, State and Local laws and regulations.
2. Sod shall be transported on vehicles of adequate size.
C. Delivery: Deliver sod on pallets with root system protected from exposure to wind and sun.
Deliver sod in quantities capable of being installed within 24 hours of cutting. Protect sod against
dehydration, contamination, and heating during transportation and delivery.
D. Storage: Keep stored sod moist and under shade, or covered with moistened burlap. Do not pile
sod more than 2 feet deep.
E. Handling: Handle sod in a manner to prevent dislodging native soil mat. Tearing of sod shall be
prohibited.
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1.05 SUBSTITUTIONS:
A. Substitutions of sod types shall be permitted only upon submission of documented proof that the
particular type specified is not obtainable. The Architect shall submit substitute for approval by
the Architect.
1.06 GUARANTEE:
A. All sod shall be guaranteed for a minimum of ninety days from the time of beneficial occupancy.
B. Replacement: The guaranteeing of sod shall be construed to mean the complete and immediate
replacement of sod if it is:
1. Not in a healthy growing condition.
2. There is a question to its survival ability at the end of the guarantee period.
3. It is dead.
C. Quality of Replacement: Replacement of sod shall be of the same species and quality as that of
the plant to be replaced.
D. Guarantee, Null, and Void: The guarantee shall be null and void for sod which is damaged,
unhealthy, or dies as a result of "Acts of God" limited to hail, freeze, and winds which exceed
hurricane force, providing the sod was in a healthy growing condition prior to these "Acts of
God".
E. Repair damage to other plants during sod replacement.
PART 2 - PRODUCTS
2.01 SOD:
A. Sod shall be of the varieties St. Augustine 'FLORATAM' or Argentine Bahia, (as per plant list
and or plans),both well matted with roots, and of a firm, tough texture, having a compact top
growth and heavy root development. It shall be free of objectionable grassy and broad leaf
weeds. Sod shall not be accepted if it contains Bermuda grass. Sod sections shall be strong
enough to support their own weight and retain their size and shape when suspended vertically
from a firm grasp on the upper 10 percent of the section. Sod shall not be harvested or
transplanted when moisture content (excessively dry or wet may adversely affect its survival.
Sod shall be relatively free of thatch, up to one half inch allowable (uncompressed). Sod shall be
free of nut grass and other weeds.
B. The soil embedded in the sod shall be clean earth; free of stones and debris. Except where another
grade is specifically called for in the plans, all sod shall be no less than Florida No. 1 at the time
of final inspection, immediately prior to beneficial occupancy. Sod shall be inspected and found
free of diseases, nematodes, pest and pest larvae, by entomologist of the State Dept. of
Agriculture.
C. The sod shall have been mowed at least three times with a lawn mower with final mowing not
more than seven days prior to the sod being cut for placement. The sod shall be provided in
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329200 - 4 Sodding
commercial pad sizes measuring not less than 12 inches by 24 inches and shall be live, fresh and
uninjured at the time of placement. It shall be machine cut at a uniform sort thickness or 5/8",
plus or minus 1/4", at time of cutting. Measurement for thickness shall exclude top growth and
thatch. The sod shall be live, fresh and uninjured at the time of planting. It shall be planted
within 24 hours after being cut and shall be shaded and kept moist from the time it is cut until it is
planted.
2.02 PLANTING SOIL:
All sod shall be planted on 2" of planting soil. The planting soil shall be sandy loam typical of the
locality and composed of 50 percent sand and 50 percent muck. The soil must be taken from ground
that has never been stripped. There must be a slight acid reaction (5.5 to 6.5) to the soil with no excess
of calcium or carbonate. Soil shall be delivered in a loose friable condition.
2.03 FERTILIZER:
A. Fertilizer for sod shall be a fertilizer with a chemical designation of 6-6-6 or 8-8-8. It shall have
at least 50 percent of the nitrogen derived from natural organic sources and shall contain the
minimum minor elements of a least three units of magnesium, 1/2 to 1 unit of manganese, and
one unit of iron. Potash shall be derived from sulfate of potash only. Liquid fertilizer shall not be
permitted.
B. Composition and Quality: All fertilizer shall be uniform in composition, and dry. Fertilizer in
bags shall be free flowing in condition for application by suitable equipment, and shall also be
delivered in unopened bags or containers, each fully labeled with the manufactured analysis. Any
fertilizer that becomes caked or otherwise damaged making it unsuitable for use shall not be
accepted.
2.04 WATER:
Potable or reuse from city water supply or other sources that are approved by a public health
department. Water shall meet requirements in Section 329300- Soil Preparation.
2.05 STAKES:
Softwood, 3/4" by 3/4" by 8", unpainted and untreated.
PART 3 - EXECUTION
3.01 INSPECTION:
A. The existence and location of utilities (overhead, above ground and underground) shall be
thoroughly investigated and verified by the subcontractor before the work begins in the area of
said utilities. The subcontractor shall exercise care in digging and working so as not to damage
utilities or endanger the safety and lives of people. Should overhead, above ground or
underground obstructions be encountered which interfere with the work, the Architect shall be
consulted in order for a decision to be made on the relocation of the work to clear such
obstruction. The subcontractor shall be responsible for the immediate repair of any damage to
utilities caused by his /her work.
City of Sunny Isles Beach
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329200 - 5 Sodding
3.02 PREPARATION:
A. Excavation, Backfilling, and Fine Grading: Areas where sod is to be planted shall have the top
three inches of material removed and replaced by a two inch blanket of planting soil prior to
sodding. Remove stones, sticks, rubbish, and other extraneous matter. All rough areas and voids
shall be eliminated during final grading in order to have a smooth and even grade.
B. Fertilizer Application:
1. The rate or application for dry fertilizer shall be 16 pounds per 1000 sq. ft. if 6-6-6 is used
and 12 pounds per 1000 sq. ft. if 8-8-8 is used. Fertilizer shall be spread uniformly over areas
to be sodded, by use of a distribution device calibrated to distribute the specified quantities.
2. Disc-spread the fertilizer into the soil to a depth of three inches.
3.03 INSTALLATION:
A. Placement of sod: The sod shall be moist, and shall be placed on a moist bed of planting soil.
Pitchforks shall not be used in handling sod, and dumping from vehicles shall not be permitted.
The sod shall be carefully placed by hand, edge to edge in rows at right angles to the slope,
commencing at the base of the area to be sodded and working upward. The sod shall be
immediately pressed firmly into contact with a 500 pound hand roller, or any other equipment
approved by the Architect that will produce a 90 pound per square inch compression grading.
The rolling operation shall provide a true and even surface and insure knitting without
displacement of sod or deformation of the surfaces of the sodded area. Hand tamp those areas
inaccessible to the roller. The edges of the sodded area shall be staggered in a corresponding
manner, providing the offset along the edge does not exceed 6 inches. All vertical edging adjacent
to sodded areas shall be tamped so as to produce a featheredge.
B. On slopes having a ratio of one in three or greater, peg the installed sod into place with not less
than two stakes per square yard.
C. Immediately after completing placement of sod, begin watering operation. Water shall be applied
in the amount necessary to keep the sod moistened to the full depth of the root zone for a period
of not less than two weeks.
D. After the initial two week watering period, apply water as needed, to maintain rooting and growth
for the duration of the Contract until beneficial occupancy.
E. Clean-up: After the sodding operations have been completed, all debris, fertilizer bags, pallets
and other construction debris created by the subcontractor shall be removed from the project.
Any paved areas, including curbs and sidewalks which have been strewn with soil, sod waste, or
fertilizer shall be thoroughly swept.
F. Weeding: In the event that weeds or other undesirable vegetation become prevalent to such an
extent that whether cut or uncut they threaten to smother the grass species, they shall be removed
as directed by the Landscape Architect. If necessary, replace as needed.
G. Sanding: If, in the opinion of the Architect the sod bed, after planting, is in need of an
application of sandy top-dressing, for reasons of irregularities or shrinking joints, the
subcontractor shall immediately perform this function.
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3.04 RESPONSIBILITY PRIOR TO BENEFICIAL OCCUPANCY:
A. Maintenance Prior to Inspection for Completion and beneficial occupancy.
1. Maintenance shall begin immediately after each portion of sodding is installed and continue
until beneficial occupancy.
2. Sodded Areas: The subcontractor shall be held responsible for maintenance of sod areas,
including watering, weeding, mowing, trimming, edging, repair of erosion, filling, leveling,
and replacement as necessary, to establish a uniform lawn until acceptance. After the sod has
been laid, tamped, and top-dressed, all areas and parts of areas which fail to show uniform
growth and health for any reason whatsoever, shall be resodded, repeatedly if necessary, until
all sodded areas are covered with satisfactory lawn.
a. Mowing: When grass reaches 3 inches in height, mow to 2 inches in height. Maintain
grass between 2 inches and 2 1/2" inches in height.
Do not mow off more than 40% of grass leaf in single mowing.
3. Spraying and Dusting: During the maintenance period and up to the issuance of certificate of
beneficial occupancy, the subcontractor shall do all spraying and/or dusting of all plants, as
needed, for control of all pests, including rodents, fungus, and diseases. The materials and
methods shall be in accordance with the highest standards and nursery practices as
recommended by the County Agent, and approved by the Architect prior to implementation.
4. Protection: Planting areas and plants shall be protected against trespassing and damage. If
any plants become damaged or injured, they shall be treated or replaced, as directed by the
Inspector, and in compliance with this specification. No work shall be done within or over
planting areas, or adjacent to plants without proper safeguards and protection.
5. Keep sidewalks, curbs, and driveways, parking areas, streets, terraces, decks and pavers free
of plant cuttings, debris and stains.
6. Plant material rejected during the course of construction shall be removed within five (5)
working days and replaced before the inspection for completion will scheduled
B. Survival and Conditions: The subcontractor shall be responsible for the proper maintenance, the
survival and condition of all landscape items from the time a landscape item is installed, until
beneficial occupancy.
C. Replacement: Replacement of plants shall be the responsibility of the subcontractor including the
possible replacement of plant material resulting from removal by theft, vandalism, acts of
negligence on the part of others, or acts of providence which include hail storms, tornadoes,
freezes and hurricanes. All plant material shall be alive and in good growing condition for each
specific kind of plant at the time of beneficial occupancy.
D. Rating: The rating of each plant according to Florida Grades and Standards shall be equal to or
better than that called for on the Plans and in these specifications at the time of beneficial
occupancy.
3.05 MAINTENANCE AFTER BENEFICIAL OCCUPANCY:
A. After completion and beneficial occupancy, the owner shall be responsible for maintenance.
City of Sunny Isles Beach
NE 174th Street Roadway Improvements
329200 - 7 Sodding
PART 4 - MEASUREMENT OF PAYMENT
A. MEASUREMENT
Is on a per square foot installation basis
B. PAYMENT
1. Payment is for the supply and installation of the specified materials including soil,
fertilization and watering in and other actions needed to provide a completely installed
product as shown on plans .
END OF SECTION 329200
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329300 -1
Landscape
SECTION 329300 - LANDSCAPING
1.1 DESCRIPTION:
A. Install, establish and maintain landscaping as indicated in the Contract Documents.
1.2 MATERIALS:
A. Plants:
1. Grade Standards and Conformity with Type and Species:
a. Only use nursery grown plant materials purchased from Florida based
Nurseryman Stock that comply with all required inspection, grading standards,
and plant regulations in accordance with the latest edition of the Florida
Department of Agriculture’s “Grades and Standards for Nursery Plants.”
b. Unless otherwise specified, minimum grade for all plants is Florida No. 1 or
better. All plants must be the specified size and grade at the time of delivery to
the site and the minimum grade maintained throughout the project construction
period and plant establishment period.
c. Use only plants that are true to type and species and ensure that the plants not
specifically covered by Florida Department of Agriculture’s “Grades and
Standards for Nursery Plants” conform in type and species with the standards and
designations in general acceptance by Florida nurseries.
d. Prior to planting, furnish certification to the Engineer that all plant materials have
been purchased from Florida based Nurseryman Stock.
e. A minimum of two plants of each species on each shipment must be shipped with
tags stating the botanical nomenclature and common name of the plant.
f. Should discrepancies between botanical nomenclature and common name arise,
the botanical name will take precedence.
2. Inspection and Transporting:
a. Move nursery stock in accordance with all federal and state regulations and
accompany each shipment with the required inspection certificates for filing with
the Engineer.
B. Water:
1. The water used in the landscape irrigation operations during the establishment period
may be obtained from any approved source.
2. The water shall be free of any substance which might be harmful to plant growth.
Effluent water shall meet all Federal, State and local requirements.
C. Mulching:
1. Source Requirements for Sod and Mulch:
a. The Contractor shall comply with all current restrictions in regard to movement
of sod and mulch material, as required by the Division of Plant Industry, Florida
Department of Agriculture and Consumer Services
(www.doacs.state.fl.us/pi/plantinsp/pi_reg_summary.html ).
2. Material:
a. Mulch shall be made entirely from the above ground portion wood and bark of
the Melaleuca Quinquenervia Tree.
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b. It shall not contain more than 10% (by volume) bark and shall not contain roots
or root pieces.
c. Shreds and chips shall not be larger than 3/4 inch diameter and 1 1/2 inch in
length.
d. Mulch shall be free of weed seeds, soil and on other organic or inorganic
material.
e. Prior to its final processing, mulch will have been inspected and certified by the
Florida Department of Agriculture and Consumer Services, Division of Plant
Industry, as free of burrowing nematodes
f. During processing, raw materials shall be stacked and stored in curing piles for
no less than 120 days.
g. All proofs of delivery shall bear the official State of Florida stamp of inspection
and verification.
3. Installation:
a. Mulch shall be applied to a minimum depth of three inches in planting beds and
around trees.
b. Mulch shall taper down to soil level at a distance of 3 inches from the base of
trees and shrubs.
1.3 PLANTING REQUIREMENTS:
A. Delivery:
1. All materials must be available for inspection before installation and will be subject to
approval or rejection.
B. Layout:
1. Mark proposed planting beds and individual locations of trees and palms as shown in the
Contract Documents for Engineer’s review, prior to excavation or planting.
2. The Engineer may request to review all proposed construction and maintenance practices
before the start of the operations.
3. Make no changes to the layout, materials or any variations of plant materials from the
Contract Documents without the Engineer’s written approval.
C. Soil Drainage:
1. All planting holes and beds must drain sufficiently prior to installing any plants.
Immediately notify the Engineer of drainage or percolation problems before plant
installation.
D. Installation of Plants:
1. For installation of the plants as identified in the Contract Documents, comply with the
requirements of the FDOT Design Standards, Index No. 544.
2. Personnel performing these services are under the sole responsibility and supervision of
the Contractor and must be competent, experienced, and skilled in all aspects of the
required landscape installation and establishment practices.
E. Contractor’s Responsibility for Condition of the Plantings:
1. Begin maintenance of all plants immediately after each planting. Keep all plants watered,
fertilized, mulched, pruned, and staked and guyed as necessary to assure specified
minimum grade of Florida No. 1 throughout the duration of the project construction
period and establishment period.
2. During the establishment period, keep the individual planting locations and planting beds
free of litter and undesirable vegetation.
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Landscape
3. Ensure that the plants are maintained so that they are healthy, vigorous, and undamaged
throughout the duration of the project construction period and establishment period.
4. For the duration of the establishment period, operate and maintain in good operating
condition, all components of any irrigation system installed in compliance with the
Contract Documents.
5. During the establishment period, replace any plants that fall below specified minimum
grade. Use replacement plants of the same species, size and planting medium as the plant
being replaced and as specified in the Contract Documents.
F. Inspection Requirements:
1. Certify monthly on a form provided by the Engineer that the plants have been installed
and are being maintained per Contract Documents.
2. A registered Landscape Architect acting as the Contractor’s Landscape Quality Control
representative will oversee the establishment period.
3. The Contractor’s Landscape Quality Control representative must perform quarterly
inspections of planting areas and submit findings in report form to the Engineer.
Information to be included in inspection report from the Contractor’s Quality Control
representative must include as a minimum the following:
a. Date of inspection;
b. Description of project;
c. Location of inspection;
d. Weather conditions;
e. Condition of plants – identify by species, location, and number of plants that are
no longer the specified minimum;
f. Condition of planting beds (including mulching, mowing, weeding, fertilizing,
watering, and staking and guying), if applicable;
g. Other comments;
h. Signature and seal of Contractor’s Landscape QC representative
4. Submit the certified inspection report to the Engineer within seven calendar days after
performing the inspection.
5. Any corrections to the inspection report must be revised/corrected and resubmitted within
three calendar days after notification by the Engineer.
6. Any deficiencies noted on the inspection report must be corrected within ten days of
notification from the Engineer.
7. Periodic, random verifications will be performed by the Engineer to ensure the quality of
the plants and correctness of the certified landscape inspection report.
G. Disposal of Surplus Materials and Debris:
1. Remove from the jobsite any surplus excavated material from plant holes unless
otherwise directed by the Engineer.
2. Surplus is defined as material not needed after installation of plants per Contract
Documents.
3. Upon commencement of the plant installation, remove daily all landscape installation
debris from the landscape locations described in the Contract Documents.
4. Remove all excess staking and guying materials from the jobsite.
H. Plant Establishment Period and Contractor’s Warranty:
1. Take responsibility for the proper maintenance, survival and condition of all plants for a
period of one year after final acceptance.
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Landscape
2. Notify the Engineer upon completion of installation of all plants.
3. Mowing as part of the landscape work will be identified in the Contract Documents.
4. Continue any mowing of the landscape areas specified in the Contract Documents
throughout the establishment period.
5. Provide a Warranty/Maintenance Bond to the Engineer in the amount of the total sums
bid for all landscape items as evidence of warranty during this plant establishment period.
6. The cost of the bond will not be paid separately, but will be included in the costs of other
bid items.
7. In addition to satisfying the provisions of Section 287.0935, Florida Statutes, the bonding
company is required to have an A.M. Best rating of “A” or better.
8. If the bonding company drops below the “A” rating during the Warranty/Maintenance
Bond period, provide a new Warranty/Maintenance Bond for the balance of the
establishment period from a bonding company with an “A” or better rating. In such event,
all costs of the premium for the new Warranty/Maintenance Bond will be at the
Contractor’s expense.
9. The Engineer may conduct interim inspections of all landscape items during the plant
establishment period, as well as at the end of the plant establishment period.
10. As part of the warranty to the Department, and at no cost to the Department, replace all
plants found not to meet minimum specifications as shown in 0329300 –
LANDSCAPING, 1.2 MATERIALS, and 1.3 PLANTING REQUIREMENTS, within ten
days after each inspection.
11. Prior to the end of the establishment period, remove all staking and guying from the
project.
12. At the end of the establishment period, the Engineer will release the Contractor from
further warranty work and responsibility provided all plants are established and all
previous warranty and remedial work, if any, has been completed to the satisfaction of
the Engineer.
.
END OF SECTION 329300
City of Sunny Isles Beach
NE 174th Street Roadway Improvements
329301 - 1 Transplanting
SECTION 329301 - TREE TRANSPLANTING
PART 1 - GENERAL
1.01 RELATED DOCUMENTS:
A. All applicable provisions of the BIDDING REQUIREMENTS, CONTRACT FORMS, and
CONDITIONS OF THE CONTRACT AND DIVISION 1, GENERAL REQUIREMENTS shall
govern the work under this section.
B. See Special Provisions Section
C. Review plans and specifications for related work. Site Work- excavation, backfill, compaction,
paving, curbs. irrigation-valve, head and line location and depth.
1.02 SCOPE OF WORK:
A. The work specified by this Section of the Specifications consists of furnishing all labor, supplies,
equipment and materials necessary to complete the work as shown on the Plans as well as all
other related responsibilities as described in these Specifications and accompanying plans.
1. Work shall include preparation of trees and palms for transplanting. Prune canopies and
roots. Relocate plants as shown and back fill as required for new material. Erect
protective barriers after root pruning and after transplanting. Fertilize, spray, prune and
maintain in healthy condition until final acceptance. Fill excavated tree pits.
2. Quantities and Locations: The Design Consultant reserves the right to adjust the number
and locations of the designated types and species to be used at any of the locations
shown, in order to provide for any modifications which might become necessary however
these should be unit priced and paid in accordance with actual usage.
1.03 QUALITY ASSURANCE:
A. Responsibility for Assuring Quality Work:
1. The Landscape Subcontractor shall have on site during all phases of relocation a certified
arborist and shall comply with all local municipal codes and regulations.
2. All employees shall be competent and highly skilled in their particular job in order to
properly perform the work assigned to them. The Subcontractor shall be responsible for
maintaining the quality of the material on the job throughout the duration of his/her
responsibility.
B. Protection of existing trees and palms:
1. Install protection barricades to prevent encroachment beneath canopies.
2. Replace trees which are damaged, scarred or destroyed with the same species, size and
quality.
1.04 SUBMITTALS:
City of Sunny Isles Beach
NE 174th Street Roadway Improvements
329301 - 2 Transplanting
A. Submit a list of equipment, procedure and labor force for use in transplanting work.
B. Submit a schedule by day for transplanting.
C. Submit manufacturer’s literature on wetting agents, fertilizers and conditioners.
D. Submit copies of permits obtained from governing agencies.
1.05 EXISTING CONDITIONS:
No representations are made as to subsurface conditions.
1.06 GUARANTEE:
A. Remove transplanted trees or palms that die or are deemed in unacceptable condition within 1
year of completion of the work. Remove barricades and backfill the pit left from removal.
Replace unacceptable plants with same species, size and quality of plants from an off site source.
2.02 PLANTING SOIL:
See Section -329300- Landscape
2.03 WATER:
A. Clean and potable water as specified in Section 329302-Soil Preparation.
2.04 MULCH:
A. Mulch shall be as specified in Section 329300-Landscape.
2.05 FERTILIZER:
A. Fertilizer mix:
1. A mixture of ureaform ammonium phosphate and soluble potash suspendable powder to
be diluted in water at a rate of 40 pounds of fertilizer per 100 gallons of water.
2. Use formula 30-4-10 with 50% nitrogen immediately available for release
and 50 % slow release over 12 months.
3. Products to be approved by landscape architect.
B. Wetting agent:
1. Lesco Wet as manufactured by Lesco, Inc.
2. Dilute at a rate of 32 oz. of wetting agent to 100 gallons of water.
C. Minor Element:
1. Micro Mix liquid as produced by Lesco. Inc.
2. Dilute in water at a rate of 1 gallon Micro Mix per 100 gallons of water.
D. Time release fertilizer tablets: Agriform, 15 gram, designation 20-10-5, or approved equal.
E. Use the following mixture for deep root fertilization of trees and palms:
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NE 174th Street Roadway Improvements
329301 - 3 Transplanting
1/3 liquid fertilizer mix
1/3 wetting agent mix
1/3 minor element mix
Use injection equipment, which agitates the mixture for uniformity of application.
F. All shall comply with the State of Florida fertilizer laws. Labels may be required as submittal to
the Design Consultant as verification of minimum standards for fertilizer used.
2.06 STAKING AND GUYING:
See section 329300-Landscape
2.07 PRUNING PAINT:
A. Pruning paint is not to be used unless directly approved by the Architect. Commercial tree paint
which is waterproof, antiseptic, adhesive, elastic and free of kerosene, water, creosote and any
substances harmful to plant material.
PART 3 - EXECUTION
3.01 INSPECTION:
A. Utilities: The location and existence of utilities (overhead and underground) shall be thoroughly
investigated and verified by the Landscape Subcontractor before the work begins in the area of
said utilities. The Landscape Subcontractor shall exercise care in digging and work so as not to
damage existing utilities in said areas, such as underground pipes, cables, wires, etc. Should such
overhead or underground obstructions be encountered which interfere with planting, the Design
Consultant shall be consulted immediately in order for a decision to be made on the relocation of
plant material to clear such obstruction. The Landscape Subcontractor shall be responsible for the
immediate repair of any damage to utilities caused by his work.
3.02 PREPARATION:
A. Mark trees and palms to be transplanted with surveyor's ribbon. Obtain approval of trees to be
relocated prior to root pruning and relocation. Staking Plant Locations: Plant locations must be
staked or marked prior to plant hole excavation or placing on deck, by scaling the plans from
existing features found on site and shown on the plans or by given dimensions if shown. Architect
shall approve final location prior to relocation.
B. Remove any trees, saplings, bushes, vines and undergrowth interfering with transplanting.
C. Clear the root ball area of foreign material and trash to expose undisturbed soil.
D. Excavation of Plant Holes:
See section 329300- Landscape
E. Perform crown and root prune 60 days prior to transplanting.
F. Fertilization and Watering:
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NE 174th Street Roadway Improvements
329301 - 4 Transplanting
1. Inject the fertilizer mixture within 24 hours after crown pruning, and a minimum of 14
days prior to root pruning.
2. Inject the deep root fertilizer mixture at a rate of 50 gallons of mixture per 1,000
3. Water trees every other day for 14 days following crown pruning and until transplanting.
Form an earth berm 6" high outside the proposed root ball prior to watering. Apply a
minimum of 4" of water within the berm at each watering. Water application should
saturate the root ball.
G. Crown Pruning:
1. Trim trees to be transplanted by thinning the crown only, and not by reducing crown
dimensions. Trim to conform to NAA standards, including removal of dead wood.
Repair injuries to trees including cavities and machinery marks.
2. Remove seedpods from Sabal Palms, and all but 10 youngest fronds. Trim boots to a
clean, regular pattern. Tie several fronds in upright position to unopened center fronds.
3. All crown pruning to be completed a minimum of 14 days prior to root pruning.
4. Grind trimmings from tree and palm pruning and deposit on site where directed by
Architect.
H. Root Pruning:
1. Minimum root ball diameter for broadleaf trees:
Caliper Ball Diameter
3-4" 36"
4-5" 48"
5-6" 56"
6-8" 64"
8-10" 72"
10-12" 84"
12-15" 90"
16-20" 96"
Caliper is measured 12 inches above the ground.
2. Minimum ball depth for broadleaf trees:
Ball diameter Minimum depth
36-48" 60% of dia.
48" and up 35" minimum
3. Minimum root ball size for palms:
Sabal palm: 36" diameter
4. Root prune trees by digging a square trench equal distance from the trunk on 4 sides, 24”
deep by 6” wide, either by hand. Leave roots with a smooth, clean cut without tears or
splits.
5. Back fill root pruning trenches with the planting soil mix specified in section 329300-
Landscape and flood to remove air pockets.
6. Construct a 6" berm, 12" outside the root-pruning trench using excavated soil.
7. Spread mulch 3 inches thick within the bermed area.
3.03 TRANSPLANTING:
A. General
City of Sunny Isles Beach
NE 174th Street Roadway Improvements
329301 - 5 Transplanting
1. Inject deep-root fertilizer mixture 14 days prior to transplanting. Apply at a rate of 50
gallons of mixture per 1,000 s.f. of canopy into root zones of trees and palms.
2. Soak tree balls to the full depth daily for seven consecutive days prior to transplanting.
3. Locate proposed position and elevation of trees for verification by Architect.
4. Select a moving route where overhead and underground utilities, existing or proposed, do
not conflict with the transplanting process.
5. Backfill pits resulting from removal of trees and palms with clean topsoil and bring
grade flush with surrounding grade. Repair erosion in the reclaimed area where plants
have been dug.
B. Digging and Moving:
1. Notify the Architect 24 hours in advance of each relocation to allow for observation of
procedures.
2. Determine line of previous root pruning and excavate 12" outside the root mass to leave
root pruning and new root growth undisturbed.
3. Dig pits a minimum of 42" deep with vertical sides and flat bottom.
4. Handle trees to avoid damage to bark and limbs. Attach support straps, cables, or chains
at multiple points for weight distribution. Tree trunks may not be drilled and.
5. Do not force tree from ground prior to undercutting root balls. Determine final ball depth
upon assessing conditions at time of trenching. Notify Architect if ball depth varies from
specified depth.
6. Sabal palms may be relocated by means of tree spade at the discretion of the Contractor.
Otherwise, lift similarly to canopy trees.
C. Planting and backfilling:
Apply all requirements of section 329300 – Landscape which apply.
D. STAKING AND GUYING: In accordance with details & section 2.06
E. WATERING:
1. Initial Watering: Initially, water the plant material to develop uniform coverage and deep-
water penetration of at least twelve inches on all sides of the plant ball. Proper watering
shall aid in removing air pockets that occur in the planting operation. Avoid erosion,
puddling, and washing soil away from plant roots.
2. Hand Watering: Provide hand watering of plant material for a period of 30 days subject
to weather conditions, to maintain healthy growing conditions until final acceptance.
This shall be in addition to water received from irrigation system, if any.
3. Tree wells maybe constructed to effectively control and contain water until plants are
established.
F. WEEDING:
1. In the event that weeds or other undesirable vegetation becomes prevalent to such an
extent that they threaten plant material, they shall be removed as directed by the Design
Consultant.
2. If necessary, the plant material and/or planting soil shall be replaced as needed to
eliminate weeds at the expense of the Subcontractor.
3.04 CLEANING AND PROTECTION:
City of Sunny Isles Beach
NE 174th Street Roadway Improvements
329301 - 6 Transplanting
A. Disposal of Trash: All debris and other objectionable material created through planting operations
and landscape from the job or as directed by the Design Consultant. Excess soil shall be disposed
of as directed by the Design Consultant.
B. Responsibility for Protection and Restoration of Property: The Landscape Subcontractor shall be
responsible for all damage to property whether it be accidental or necessary for the completion of
the contract.
C. Protection Against Mechanical Damage: The Subcontractor's responsibility for protection against
mechanical damage shall include providing protection from vehicles and providing warning signs
and barricades as might be necessary and he/she shall repair, restore and replace any planting
areas which become damaged as a result of any negligence of the Subcontractor or his/her
employees in complying with these requirements. Coordination shall be with the Owner and the
Design Consultant.
D. Responsibility Prior to Final Acceptance:
1. Maintenance Prior to Inspection for Completion:
a. Maintenance shall begin immediately after each plant is planted and continue until
final acceptance.
b. Plants shall be soaked thoroughly by hose each day for the first two weeks (14
calendar days) and every other day for the following two-week period. Soaking then
shall continue on a twice weekly basis or until irrigation system is operational and
signed off on by Landscape Architect and irrigation contractor.
c. Plant maintenance shall include watering, pruning, weeding, cultivating, mulching,
tightening and repairing of guys, stakes, braces, etc., replacement of sick or dead
plants, resetting plants to proper grades or upright position and maintenance of the
watering saucer, and all other care needed for proper growth of the plants. Plant
material rejected during the course of construction shall be removed within 5
working days and replaced before the inspection for completion will be scheduled.
d. Spraying and Dusting: During the maintenance period and up to the issuance of
certificate of final acceptance, the Subcontractor shall do all seasonal spraying and/or
dusting of all planting. The materials and methods shall be in accordance with
highest standard nursery practices and as recommended by the County Agent, and
approved by the Design Consultant, through the Inspector prior to implementation.
Any chemical treatments requiring a license shall be by provided and applied by a
licensed Subcontractor according to State regulations.
e. Protection: Planting areas and plants shall be protected against trespassing and
damage according to local requirements or their plans. If any plants become
damaged or injured they shall be treated or replaced, as directed by the Inspector and
in compliance with these specifications. No work shall be done within or over
planting areas or adjacent to plants without proper safeguards and protection.
PART 4 - MEASUREMENT OF PAYMENT
A. MEASUREMENT - Is based on a per unit installation
END OF SECTION 329301