HomeMy WebLinkAboutReso 2014-2317RESOLUTION NO: 2014 - 2 ) ri
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING A
CONSULTANT AGREEMENT WITH CALVIN, GIORDAtNO AND
ASSOCIATES, INC. TO PROVIDE EMERGENCY SEAWALL
REPAIR, DESIGN, PERNUTING AND INSPECTION SERVICES
IN AN AMOUNT NOT TO EXCEED ONE I- 16NDRED THIRTEEN
THOUSAND TWO HUNDRED EIGHTY FIVE DOLLARS
(S113,285.00), ATTACHED HERETO AS EXHIBIT "A ";
AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in response to the City's Request for Qualifications No. 12 -04 -02 and
Resolution No. 2013 -2150, Calvin. Giordano. and Associates; Inc. was selected as one of four
(4) firms selected to perform professional engineering services for various projects that may arise
throughout the year; and
WHEREAS, the City is in need of a consultant to perform emergency seawall repair,
design_ permitting and inspection services; and
WHEREAS, the City desires to enter into an Agreement with Calvin, Giordano, and
Associates. Inc. for emergency seawall repair, design, permitting and inspection services in a
total amount not to exceed One Hundred Thirteen Thousand Two Hundred Eighty Five Dollars
(Sl 13,285.00), attached hereto as Exhibit "A ".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Consultant Agreement. The consultant Agreement with Calvin,
Giordano; and Associates, Inc. for emergency seawall repair, design, permitting and inspection
services, in a total amount not to exceed One Hundred Thirteen Thousand Two Hundred Eighty
Five Dollars (SI 13,285.00), attached hereto as Exhibit "A ", is hereby approved.
Section 2. Authorization of Mavor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of Citv Manager. The Citv Manager is hereby authorized to do all
things necessary to effectuate the terms of this Resolution.
Section 4. Effective Date. This Resolution shall become effective upon adoption.
Page I of 2
PASSED AND ADOPTED this 16th day of October. 2014.
ATTEST:
Jane A. Hines; City Clerk, MMC
APPROVED AS TO FORM
AND LEG -XL SUFFICIENCY:
Attorney
Vote: 5 —d
Moved by:
Mayor Edelcup V (Yes) (No)
Vice Mayor Aelion ,/ (Yes) (No)
Commissioner Gatto L /(Yes) (NO)
Commissioner Levin (Yes) (No)
Commissioner Scholl (Yes) (No)
Page 2 of 2
0 '„XN� I „�,
AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH
V ' AND CALVIN, GIORDANO & ASSOCIATES, INC.
Y. �Y CONTRACT NO. C1314 -092
THIS CONTRACTUAL AGREEMENT (hereinafter referred to as the "Agreement ")
is made in duplicate, this t (*� day of , 2014, by and between the CITY OF
SUNNY ISLES BEACH, Florida, (hereinafter referred to as "City "), and CALVIN,
GIORDANO AND ASSOCIATES, INC., a corporation authorized to do business in the State
of Florida (hereinafter referred to as "Consultant ") whose Federal I.D. # is
(e5. 0013%M
RECITALS
WHEREAS, in response to the City's Request for Qualifications No. 12 -04 -02 and
Resolution No. 2013 -2150, Consultant was selected as one of four (4) firms selected to perform
professional engineering services for various projects that may arise throughout the year; and
WHEREAS, the City is in need of a consultant to perform emergency seawall repair,
design, permitting and inspection ( "Services "); and
WHEREAS, Consultant has expressed the ability and desire to provide these Services
subject to the terms and conditions contained herein; and
WHEREAS, the City desires to contract with Consultant to provide the Services, as
more fully described in Attachment "A" which is attached hereto; and
WHEREAS, the City desires to enter into an Agreement with Consultant to provide the
Services in a total amount not to exceed One Hundred Thirteen Thousand Two Hundred Eighty
Five Dollars ($113,285.00).
NOW THEREFORE, in consideration of the promises and the mutual covenants herein
name, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part hereof for reference.
2. SERVICES. Consultant agrees to furnish all labor and materials in a good
workmanlike and professional manner and to perform the Services designated in Attachment
"A" attached hereto, and incorporated herein by reference. The Services shall be performed by
Consultant to the full satisfaction of the City. Consultant agrees to have a qualified
representative to audit and inspect the Services provided on a regular basis to ensure all Services
are being performed in accordance with the City's needs and pursuant to the terms of this
Agreement, and shall report to the City accordingly. Consultant agrees to immediately inform
the City via telephone and in writing of any problems that could cause damage to the City's
property, improvements and persons. Consultant will require its employees to perform their
work in a manner befitting the type and scope of work to be performed. In the event that the
Consultant fails to complete the Services pursuant to the terms of this contract and City must
undertake the completion of performance of Services, Consultant agrees to indemnify the City
C1314 -092 CCA. Inc.
A DO
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
for all costs incurred with respect to the completion of those Services and any damages the City
may suffer as a result of the Consultant's failure to perform the Services.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Section 8 hereunder, this Agreement shall commence from the issuance of a Notice to
Proceed from the City Manager or his designee and shall terminate upon the completion of
Services. Payment will be made only for work completed to the satisfaction of the City.
Consultant is to commence performance of work on the Commencement Date and continue in a
diligent manner until work is complete. Consultant acknowledges that compliance with the
commencement and completion schedule is the essence of this Agreement. The terms of
Sections 15 and 16 entitled "Indemnification and Waiver of Liability" and "Compliance with
Law" respectively, shall survive termination of this Agreement.
4. COMPENSATION. As the entire compensation under this Agreement and during the
terms of this Agreement, in whatever capacity rendered, the City shall pay Consultant an
amount not to exceed One Hundred Thirteen Thousand Two Hundred Eighty Five Dollars
($113,285.00) for the performance of the stated Services. Payment to Consultant for all
charges and tasks under this Agreement shall be in accordance with this Agreement and the
schedule of charges reflected in Attachment "A ", which fee shall be disbursed on a monthly
basis and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this
contract.
b. Payment Schedule. Invoices received from the Consultant pursuant to this
Agreement will be reviewed by the initiating City Department. If Services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
C. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Consultant will clearly state "final invoice" on the Consultant's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on
this final invoice, are waived by the Consultant.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City. If the City disputes any charges on the
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C1314 -092 CGA. Inc.
SIB
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Consultant.
Consultant shall not pledge the City's credit or make it a guarantor of payment or surety
for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
5. INDEPENDENT CONTRACTOR RELATIONSHIP. The Consultant is an
independent contractor and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of the parties shall be construed to constitute or to render the
Consultant an employee, partner, agent, shareholder, officer or in any other capacity other than
as an independent contractor other than those obligations which have been or shall have been
undertaken by the City. Consultant shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this Agreement. The City shall not be responsible
for any expense incurred by the Consultant. The City shall have no duty to withhold any
Federal income taxes or pay Social Security services and that such obligations shall be that of
the Consultant, other than those set forth in this Agreement. Consultant shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this Agreement.
6. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Consultant pursuant to this Agreement and related Services to this Agreement are intended
and represented for the ownership of the City only. Any other use by Consultant or other
parties shall be approved in writing by the City. If requested, Consultant shall deliver the
documents to the City within fifteen (15) calendar days.
7. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents or employees, as indicated below:
❑ Comprehensive General liability insurance, including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage
liability with minimum limits of One Million Dollars ($1,000,000) per
occurrence.
❑ Worker's Compensation and employer's liability coverage, as required pursuant
to Florida law.
❑ Business Automobile Liability which shall include coverage for all owned, non -
owned and hired vehicles for minimum limits of not less than One Million
Dollars ($1,000,000) per occurrence, One Million Dollars ($1,000,000) per
accident for bodily injury and Five Hundred Thousand Dollars (5500,000) per
accident for property damage.
C1314 -092 CGA. Inc.
SIB
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
Insurance required of the Consultant shall be primary to, and not contribute with, any insurance
or self - insurance maintained by the City. Such insurance shall not diminish Consultant's
indemnification and obligations hereunder. The insurance policy shall be issued by companies
authorized to do business under the laws of the State of Florida and acceptable to the City with a
minimum A.M. Best rating of A- Excellent. Before any work under this Agreement is
performed, and at any time upon request, Consultant shall furnish to the City certificates
of insurance evidencing the minimum required coverage and shall be appropriately
endorsed for contractual liability, with the City named as additional insured. All policies
shall contain a waiver of subrogation endorsement. All policies and certificates shall be in
forms and issued by insurance companies acceptable to the City Manager or his designee. All
insurance policies and certificates of insurance shall provide that the policies may not be
canceled or altered without thirty (30) days prior written notice to the City. The City reserves
the right from time to time to change the insurance coverage and limits of liability required to be
maintained by Consultant hereunder. Consultant shall also require and ensure that each of its
sub - Consultants providing services hereunder (if any) procures and maintains, until the
completion of the services, insurance of the types and to the limits specified herein. ANY
EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST
BE APPROVED IN WRITING BY THE CITY.
TERMINATION AND REMEDIES FOR BREACH.
A. If, through any cause within reasonable control, the Consultant shall fail to fulfill
in a timely manner or otherwise violate any of the covenants, agreements or
stipulations material to this Agreement, the City shall have the right to terminate
the Services then remaining to be performed. Prior to the exercise of its option to
terminate for cause, the City shall notify the Consultant of its violation of the
particular terms of the Agreement and grant Consultant ten (10) days to cure such
default. If the default remains uncured after ten (10) days the City may terminate
this Agreement, and the City shall receive a refund from the Consultant in an
amount equal to the actual cost of a third party to cure such failure. If Consultant
fails, refuses or is unable to perform any term of this Agreement, City shall pay
for services rendered as of the date of termination.
(i.) In the event of termination, all finished and unfinished documents, data and
other work product prepared by Consultant shall be delivered to the City and
the City shall compensate the Consultant for all Services satisfactorily
performed prior to the date of termination, as provided in Paragraph 4 herein.
(ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of the
Agreement by Consultant and the City may reasonably withhold payment to
Consultant for the purposes of set -off until such time as the exact amount of
damages due the City from the Consultant is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the Services then remaining to be performed at any time
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C1314 -092 CGA.Inc.
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City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
by giving Consultant ten (10) days written notice. The terms of Paragraph 8 A(i)
and A(ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Consultant is placed either in
voluntary or involuntary bankruptcy or makes any assignment for the benefit of
creditors.
9. GOVERNING LAW AND ATTORNEYS FEES. It is agreed that this Agreement
shall be governed by, construed and enforced in accordance with the laws of the State of
Florida. Venue for any legal proceeding shall be in Miami Dade County, Florida. In the event
it becomes necessary for the City to file a lawsuit to enforce any term or provision under this
Agreement and the City is the prevailing party then the City shall be entitled to its costs and
attorney's fees at the pretrial, trial and appellate levels.
10. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term
of this Agreement or any time for a period of ten (10) years subsequent to that date upon which
the Consultant shall leave the employment of the City for any reason whatsoever, disclose to
any person or entity, other than in the discharge of the duties of the Consultant under this
Agreement, any information which the City designates in writing as 'confidential." As a
violation by the Consultant of the provisions of this Section could cause irreparable injury to the
City and there is no adequate remedy at law for such violation, the City shall have the right, in
addition to any other remedies available to it at law or in equity, to enjoin the Consultant from
violating such provisions.
11. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
If to the City:
Christopher J. Russo
With a copy to:
City Manager
Hans Ottinot
City of Sunny Isles Beach
City Attorney
18070 Collins Avenue, 4'" Floor
City of Sunny Isles Beach
Sunny Isles Beach, Florida 33160
18070 Collins Avenue, 4`' Floor
Tel: (305) 792 -1701
Sunny Isles Beach, Florida 33160
Tel: (305 ) 792 -1702
If to the
Dennis J. Giordano, President
Consultant:
1800 Eller Drive, Suite 600
Fort Lauderdale, FL 33316
Tel: (954) 921 -7781
Fax: (954) 921 -8807
CGiordano@cjzasolutions.com
C1314 -092 CGA.Inc.
SIB
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
12. AUDIT. The Consultant shall make available to the City or its representative all
required financial records associated with the Agreement for a period of Three (3) years.
13. NON- DISCRIMINATION. The Consultant agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community
Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the
Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order
11063, and with Executive Order 11248 as amended by Executive Orders 1 1375 and 12086.
The Consultant will not discriminate against any employee or applicant for employment
because of race, color, creed, religion, ancestry, national origin, sex, disability or other
handicap, age, marital /familial status, or status with regard to public assistance. The Consultant
will take affirmative action to insure that all employment practices are free from such
discrimination. Such employment practices include but are not limited to the following: hiring,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates
of pay or other forms of compensation, and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause. The Consultant agrees to comply with any Federal regulations issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708),
which prohibits discrimination against the handicapped in any Federally assisted program.
14. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by
the Miami -Dade County Conflict of Interest Ordinance Section 2 -11.1, as amended; and by the
City of Sunny Isles Beach Ordinance No. 99 -82, which are incorporated by reference herein as
if fully set forth herein, in connection with the Agreement conditions hereunder.
The Consultant covenants that it presently has no interest and shall not acquire any interest,
directly or indirectly which should conflict in any manner or degree with the performance of the
Services. The Consultant further covenants that in the performance of this Agreement, no
person having any such interest shall knowingly be employed by the Consultant. The Consultant
guarantees that he /she has not offered or given to any member of, delegate to the Congress of
the United States, any or part of this contract or to any benefit arising therefrom.
15. INDEMNIFICATION AND WAIVER OF LIABILITY. The Consultant agrees, to
the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents,
representatives, officers, directors, officials and employees from and against all claims,
damages, losses and expenses (including but not limited to attorney's fees, arbitration costs, and
costs of appellate proceedings) relating to, arising out of or resulting from the Consultant's
negligent acts, errors, mistakes or omissions relating to professional services in the performance
of this Agreement. The Consultant's duty to defend, hold harmless and indemnify the City, its
agents, representatives, officers, directors, officials and employees shall arise in connection with
any claim, damage, loss or expense that is attributable to bodily injury; sickness; disease; death;
or injury to impairment, or destruction of tangible property including loss of use resulting
therefrom, caused by any negligent acts, errors, mistakes or omissions related to professional
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C1314-092 COA. Inc.
SIB
City of Sunny Isles Bench 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
services in the performance of this Agreement including any person for whose acts, errors,
mistakes or omissions the Consultant may be legally liable. The parties agree that One
Hundred Dollars ($100.00) represents specific consideration to the Consultant for the
indemnification set forth in this Agreement.
16. COMPLIANCE WITH LAW. Consultant shall comply with all laws, regulations and
ordinances of any federal, state, or local governmental authority having jurisdiction with respect
to this Agreement ( "Applicable Laws ") and shall obtain and maintain any and all material
permits, licenses, approvals and consents necessary for the lawful conduct of the activities
contemplated under this Agreement.
17. CONFLICTING PROVISIONS. The terms and conditions in this Agreement
supersede any other conflicting provisions that are contained in any other document, including
but not limited to Attachment "A ".
18. MISCELLANEOUS.
A. In the event any provision of this Agreement is found to be void and
unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement
shall nevertheless be binding upon the parties with the same effect as though the void or
unenforceable provisions had been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of
which shall be deemed an original for all purposes.
C. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous
oral and written negotiations, commitments, agreements and understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and
signed by the parties to this Agreement.
E. No waiver of any provision of this Agreement shall be valid or enforceable
unless such waiver is in writing and signed by the party granting such waiver.
7
C1314 -092 CGA. Inc.
l�
0
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
IN WITNESS WHEREOF. the parties hereto have executed this Agreement in
triplicate on the day and year first written above.
WITNESS:
Sigffature
C3
, V k s G 101_dC'`
Print Name
- ATTEST:
•f
ane .. in
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C1314.092 CGA. Inc.
MNIC, City Clerk
8
CALVIN, GIORDANO &
ASSOCIATES, INC.
BY: I /" t�
Name & Title
0enVt lS 191 / %�7
CITY OF SUNNY ISLES BEACH
APPROVED AS TO FORM
SIB
Building Code Services
Coastal Engineering
Code. Enforcement
Construction Engineering &
Inspection
Construction Services
Contract Government
Data Technologies &
Development
Emergency Management
Services
Engineering
Governmental. Services
Indoor Air Quality
Landscape Architecture &
Environmental Services
Municipal Engineering
Planning
Public Administration
Redevelopment & Urban
Design
Renewable Energy
Resort Development
Surveying &Mapping
Transportation Planning &
Traffic. Engineering
Utility :& Community
Maintenance Services
Water Resources Management
1800 Eller Drive, Suite 600
Fart Lauderdale, FL 33316
Phone: 954.921.7781
Fax:.954.921.8807
C61viri, Giordano & Associates, Inc.
E X C E P T I O N A L S O L U T I O N S
October 9, 2014
Mr. Bill Evans
Assistant City Manager
CITY OF SUNNY ISLES BEACH
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Re: Work Authorization No. 171
Emergency Seawall Repair, Design, Permitting &.Inspection
CGA Proposal No. 14- 7122.1
Mr. Bill Evans,
Enclosed for your review and approval is. Work Authorization No. 171 for
the above referenced project. We have also included a location map
showing the vicinity of work to be performed as described within the scope
of services.
Should you have any questions concerning this matter, please feel free to
contact me at your convenience.
Sincerely,
CALVIN, GIORDANO & ASSOCIATES, INC.
Dennis J. Giordano
President
ATTACHMENT "A"
www.cgasolutions.com S I B
Fort Lauderdale West Palm Beach .Port St. Lucie Homestead Cleanvater
Jacksonville Atlanta
Work Authorization No. 171
October 9, 2014
Calvin, Giordano & Associates. Inc., Proposal No. 14- 7122.1
CITY OF SUNNY ISLES BEACH
Emergency Seawall Repair, Design, Permitting & Inspection
PROJECT DESCRIPTION
1. SCOPE OF SERVICES
Calvin, Giordano & Associates, Inc. will perform the following services based on
our understanding of the project requirements:
I. Professional Engineering Services
A. Civil Engineering
1. Perform field investigation of existing seawall along the Intracoastal
Park to identify existing infrastructure and ascertain potential methods
for repair /replacement.
2. Develop seawall design to accommodate repairs specific to different
seawall sections to accommodate the City's objectives and budget.
3. Design supporting batter pile and cap system to provide horizontal
stabilization to alleviate risk of failure due to existing tie -backs that
have been or may have been cut. v
4. Perform structural analysis for seawall components to be submitted to
City for approval.
5. Develop plans and details for proposed seawall repairs /modifications.
6. Respond to contractor RFI's and review shop drawings.
Assist with engineering permitting related tasks (responses to
comments, modifications to plans, etc.).
8. Attend 5 field meetings during the construct phase of the project.
SIB
Work Authorization No. 171
October 9, 2014
Calvin, Giordano & Associates, Inc., Proposal No. 14- 7122.1
II. Professional Construction Services
A. The below items are based on limited Construction Administration and
field observations / Resident Project Representative (RPR) services for the
emergency seawall repairs / demolition and replacement of portions of the
seawall(s) at the Intracoastal Park (Sunny Isles Beach). Any additional time
beyond the proposed will require Owner approval and acceptance from
both parties.
1. Perform limited / part-time field observations (anticipated to occur
daily unless advised otherwise by CLIENT) for compliance with
permit, plans and specifications (projected at a maximum of 275
hours of Resident Project Representative time / effort). Perform
interim observations for substantial completion, and perform a final
walk through to determine, in general, if the work has been completed
in conformance with the intent of the Contract Documents
(emergency seawall repair plans).
2. Attend meetings with Contractor, CLIENT and appropriate regulatory
agencies when requested and necessary for consultation or
conferences in regards to construction of the project.
3. Assist CLIENT and Contractor with design related questions. Issue
interpretations and clarifications of the emergency repair plans
(Contract Documents), and evaluate requested deviations from the
approved design or specifications. In connection therewith, review.
prepare and process any work change directives or change orders
requested by the Contractor or CLIENT.
4. Review and process as- builts provided by the Contractor (two rounds
of as -built review are included).
5. Review and process closeout packages for the completion /
certification of construction (submittal fees are not included).
6. Review and process; prepare a recommendation of approval for the
Contractor's application for payment(s).
B. This proposal is for field observation, and above mentioned coordination
services only of on -site work for the repair / replacement of portions of
seawalls at Intracoastal Park located in Sunny Isles Beach, Florida.
t3
Work Authorization No. 171
October 9, 2014
Calvin, Giordano & Associates, Inc., Proposal No. 14- 7122.1
III. Professional Environmental Services
A. Continue to coordinate with the Miami -Dade Regulatory and Economic
Resources Coastal Resources Section (DERM) to add the additional
segment of the seawall north of Poinciana Drive to the emergency
authorization obtained for repairs to the section of failed seawall that falls
south of Poinciana Drive.
B. Coordinate with the City and the project team to compile the documents.
data and plans to submit the additional plans and documents for a Class I
permit from DERM.
C. Coordinate with adjacent property owner of submerged lands to gain
authorization for replacement of south section of seawall.
D. Coordinate with the City and the project team to compile the documents,
data and plans to submit applications for a permit from the U.S Corps of
Engineers and from FL DEP for replacement of the areas of unsound
seawall both north and south of Poinciana Drive.
E. Coordinate and attend meetings With the jurisdictional agencies and City,
when necessary.
F. Compile data and respond to requests for additional information as
required.
IV. Professional Government Consulting Services
A. Additional Services - Emergency Seawall Repair Project
Additional Permitting
To include meetings and correspondence with AHJ to obtain
permitting for up to 1,000 LF of seawall.
CGA will provide documentation required to backup emergency
permitting requirements.
2. Construction Services
Assistance with contract negotiation, terms and conditions.
VIB
Work Authorization No. 171
Onober 9, 2014
Calvin, Giordano & Associates, Inc., Proposal No. 14- 7122.1
• Coordination, attendance and documentation of progress
meetings during construction.
• Inspections for engineering contract and permit compliance with
plans, specs and permits.
• Issuance of written directives as needed to include RFI
responses.
3. Close Out
• Final Contract and Change Order negotiations, documentation
and issuance.
• Management of punch list creation, distribution and correction.
• Permit close out processing.
2. BASIS OF COMPENSATION
Hourly rates with an estimated fee of $113,285.00. Payments to be made monthly.
3. SUBM][TTED
Submitted by:
CALVIN, GIORDANO & ASSOCIATES, INC.
4. APPROVAL
Approved by:
Bill Evans, Assistant City Manager
Date:
Date:
S!B
Work Authorization No. 171
Octobcr 9, 2014
Calvin, Giordano & Associates, Inc., Proposal No. 14- 7122.1
CITY OF SUNNY ISLES BEACH
WORK AUTHORIZATION ESTIMATE DATE October 9, 2014
WORK AUTHORIZATION NO.
PROJECT NAME
DESCRIPTION
ESTIMATED DESIGN TIME
ESTIMATED CONSTRUCTION TIME
ESTIMATED CONSTRUCTION COST
171
Emergency Seawall Repair, Design,
Permitting & Inspection
Repair, Design, Permitting & Inspection
0
0
50.00
TITLE ' "
RATE"
-HOURS
COST
Associate Construction
$165.00
3
S495.00
Clerical
$75.00
25
51.875.00
Construction Management Director
S135.00
77
$10,395.00
Engineer ll
S105.00
116
S12,180.00
Environmental Administrator
S125.00
130
S16,250.00
Environmental Specialist
S105.00
16
S1,680.00
Project Engineer III
S125.00
152
S19,000.00
Project Manager IV
S145.00
158
522,910.00
Sr Inspector
$100.00
285
$28,500.00
B- CONSULTANTS.._
TOTAL
Reviewed by:
Bill Evans, Assistant City Manager
S113,285.00
S113,285.00
City of Sunny Isles Beach
18070 Collins Avenue
:Tt Sunny Isles Beach, Florida 33160
•'•,� �o� c• (305) 947 -0606 City Hall
o. s o ' (305) 949 -3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Bill Evans, Public Works Director
DATE: 10/16/2014
RE: Resolution Approving a Contract with Calvin Giordano and
Associates, Inc. for Professional Engineering Services for
Emergency Seawall Repair
RECOMMENDATION:
Staff is recommending the City Commission approve the attached resolution.
REASONS:
Calvin Giordano and Associates, Inc. (CGA, Vendor 312) is one of four
shortlisted and prequalified firms to provide engineering, architectural, landscape
architectural and land surveying services on various City projects on an as-
needed basis. In early August, a portion of the seawall on the Intracoastal Park
South failed necessitating both professional consulting and construction services
to minimize further failure and associated damage to City property. DERM issued
an emergency permit for the repairs, a marine contractor, mobilized to the site
and CGA commenced professional services to address needed immediate
repairs. In order to engage the services of CGA for the failed section of seawall,
the City issued a Purchase Order in the amount of $25,000.00 so that work could
commence without delay.
Since the remaining seawall on Intracoastal Park South as well as the entire
seawall on Intracoastal Park North are of the same vintage and no record
drawings are available, additional evaluation of seawall conditions was
performed including exposing portions of the seawall and structural elements and
further assessing their condition to determine if additional repair work is needed.
This evaluation revealed that additional portions of the Intracoastal Park South
parcel as well as the entire seawall on the Intracoastal North parcel were in need !! pp
vlt7
of immediate repair or replacement to avoid further seawall failures. This contract
provides for needed professional services for engineering including design and
analysis, plan preparation, assistance with all aspects of permitting, field
observations, review of contractor payment applications, certification that repairs
were in conformance with design and permit conditions and other construction
phase and closeout tasks.
ADDITIONAL INFORMATION:
Not to exceed $113,285.00 from Account No. 300 -6- 5720465000 -40002