HomeMy WebLinkAboutRFP 25-08-01 Temporary Holiday Themed Experience
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
REQUEST FOR PROPOSALS
RFP # 25-08-01
TEMPORARY HOLIDAY THEMED EXPERIENCE
RELEASE DATE: FRIDAY, AUGUST 15, 2025
IN-PERSON NON-MANDATORY
PRE-PROPOSAL MEETING / SITE-VISIT
FRIDAY, AUGUST 22, 2025 AT 11:00 AM
GATEWAY CENTER
151 SUNNY ISLES BLVD
SUNNY ISLES BEACH, FL 33160
ALL QUESTIONS DUE: WEDNESDAY, AUGUST 27, 2025 AT 5:00 PM
SUBMISSION DUE DATE: FRIDAY, SEPTEMBER 12, 2025 AT 11:00 AM
SUBMIT ELECTRONIC PROPOSALS TO:
RESPONDENTS SHALL SUBMIT ALL
PROPOSALS ELECTRONICALLY THROUGH
WWW.DEMANDSTAR.COM. THE CITY IS ONLY
ACCEPTING
ELECTRONIC SUBMITTALS VIA DEMANDSTAR
AT WWW.DEMANDSTAR.COM
PROPOSALS WILL BE OPENED ELECTRONICALLY VIA
ZOOM:
https://us02web.zoom.us/j/87613533213
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
TABLE OF CONTENTS
PAGE NO.
LEGAL ADVERTISEMENT/ NOTICE TO FIRM 3
GENERAL TERMS & CONDITIONS 4
SPECIAL TERMS & CONDITIONS 11
SCOPE OF WORK / TECHNICAL SPECIFICATIONS 19
EVALUATION PROCESS 23
PROPOSAL FORMAT 27
BID SUBMITTAL FORM 31
AFFIDAVITS
NON-COLLUSIVE AFFIDAVIT
PUBLIC ENTITY CRIMES
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT
CONFLICT OF INTEREST STATEMENT
DISPUTE DISCLOSURE FORM
ANTI-KICKBACK AFFIDAVIT
ANTI-BOYCOTT CERTIFICATION
E-VERIFY AFFIDAVIT
EXHIBITS
EXHIBIT A – COMPENSATION
EXHIBIT B – GATEWAY PARK SPECS
EXHIBIT C – CITY’S CREATIVE DIRECTION FOR VILLAGE ATMOSPHERE
EXHIBIT D – ELECTRONIC SUBMISSION DEMANDSTAR
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
LEGAL ADVERTISEMENT NOTICE TO FIRM
TEMPORARY HOLIDAY THEMED EXPERIENCE
REQUEST FOR PROPOSALS NO. 25-08-01
The Specifications for this REQUEST FOR PROPOSALS are available from DemandStar by calling (800) 711-1712
or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the
City of Sunny Isles Beach – Office of the City Clerk. Vendors who obtain the RFP Specifications from sources
other than DemandStar or the City of Sunny Isles Beach are cautioned that their RFP response package may be
incomplete. Any addenda will be posted and disseminated by DemandStar at least five days prior to the
submittal date to all vendors who are listed on the official list.
Sealed Proposals will be received by Purchasing and City Clerk no later than 11:00 AM ON FRIDAY, SEPTEMBER
12, 2025 on DemandStar.com. Proposals received after this time will not be considered. The City is under no
obligation to return proposals. Timely submitted proposals will be opened publicly and names of firms read
aloud at this time electronically via Zoom:
RFP 25-08-01
TEMPORARY HOLIDAY THEMED EXPERIENCE
OPENING DATE AND TIME: FRIDAY, SEPTEMBER 12, 2025 AT 11:00 AM
The City reserves the right to reject any or all proposals, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny Isles
Beach. Potential and actual proposers shall not solicit or otherwise communicate in any manner whatsoever,
directly or indirectly, with the City Commission, City Manager, evaluation committee members, or City staff,
other than Purchasing Division personnel, regarding this RFP from the time of the RFP initial release through
the award.
The City will host a non-mandatory pre-proposal conference on FRIDAY, AUGUST 22, 2025 AT 11:00 AM at
Gateway Center 151 Sunny Isles Blvd., Sunny Isles Beach, FL 33160.
All questions regarding this RFP shall be directed in writing to Purchasing by WEDNESDAY, AUGUST 27, 2025
AT 5:00 PM. Questions must be submitted via email to: Purchasing@sibfl.net.
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive
solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or
until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Mauricio Betancur, CMC, City Clerk,
City of Sunny Isles Beach
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 1
INSTRUCTIONS TO PROPOSER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY I SLES BEACH MAY
DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE I N SPECIAL INSTRUCTIONS
TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIO0NS SHALL HAVE PRECED ENCE. BIDDER
AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT
OF THE PROPOSER REGARDLESS OF ANY LANGUAGE IN PROPOSER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required
need for clarification must be addressed to Purchasing at
Purchasing@sibfl.net by the date mentioned above.
Interpretations or clarifications considered necessary by the
City will be issued by addenda and posted/disseminated by
DemandStar (www.demandstar.com) to all parties listed on the
official plan holders’ list as having received the Bid documents.
Only questions answered by written addenda shall be binding.
Oral interpretations or clarifications shall be without legal
effect. No plea of ignorance or delay or required need of
additional information shall exempt a Proposer from submitting
their Bid on the required date and time as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has
made available via internet lists of all plan holders for each
REQUEST FOR PROPOSALS. The information is available on-line
at www.demandstar.com or by calling the Office of the City
Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are
released, the City will post and disseminate the addenda
through DemandStar. For those projects with separate plans,
blue prints, or other materials that cannot be accessed through
the internet, the Office of the City Clerk will make good faith
effort to ensure that all registered proposers (those who have
been registered as receiving a Bid package) receive the
documents. It is the responsibility of the vendor prior to the
submission of any Bid to check the above website or contact the
Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda must be acknowledged on
the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre -Bid
Conference or Bid/RFP/RFQ opening because of a disability
should call the Office of the City Clerk at (305) 792-1703 at lease
five (5) days prior to the Pre-Bid Conference or Bid/RFP/RFQ
opening. If you are hearing or speech impaired, please contact
the Office of the City Clerk by calling the City of Sunny Isles
Beach using the Florida Relay Service which can be reached at
1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section
287.133, Florida statutes "a person or affiliate who has been
placed on the convicted vendor list following a conviction for a
public entity crime may not submit a Bid on a contract to
provide any goods or services to a public entity, may not submit
a Bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit Bids
on leases of real property to a public entity, may not be awarded
to perform work as a Contractor, supplier, sub-Contractor, or
consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the
threshold amount provided in section 287.107, for category two
for a period of 36 months from the date of being placed on the
convicted vendor list”.
1.6 PROPOSALS DEADLINE:
Proposals must be submitted no later than the time and date
shown within this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all
other items required within this REQUEST FOR PROPOSALS must
be executed) and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by
the proposers. No changes or corrections will be allowed after
Bids are opened. Bids must contain an original, manual
signature of an authorized representative of the company.
1.9 WITHDRAWAL OF PROPOSALS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence
on the part of the Proposers in preparing the Bid confers no
right for the withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the
Notice to Bidder. It is the responsibility of the proposers to
ensure that the proposal is submitted in the City’s Demandstar
RFP portal on or before the closing hour and date stated on the
REQUEST FOR PROPOSALS. After the RFP opening, the contents
of the Bid Form will be made public for the information of
vendors and other interested parties who may be present either
in person or by representative. Proposals that are received after
the proposal opening time will not be considered and will not
be returned.
1.11 EVALUATION OF PROPOSALS:
The City, at its sole discretion, reserves the right to inspect
any/all Proposers’ facilities to determine their capability of
meeting the requirements for the Contract. Also, price,
responsibility, and responsiveness of the Proposers, the
financial position, experience, staffing, equipment, materials,
references, and past history of service to the City and/or with
other units of state, and/or local governments in Florida, or
comparable private entities, will be taken into consideration in
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City,
its officials and employees harmless and covenant
not to sue the City, it's officials and employees in
reference to their decisions to reject, award, or not
award a Bid, as applicable.
1.11.2 Cancellation: Failure on the part of the Proposers
to comply with the conditions, specifications,
requirements, and terms as determined by the
City, shall be just cause for cancellation of the
Award.
1.11.3 Disputes: If any dispute concerning a question of
fact arises under the Contract, other than
termination for default or convenience, the
Contractor and the City department responsible
for the administration of the Contract shall make a
good faith effort to resolve the dispute. If the
dispute cannot be resolved by agreement, then the
department with the advice of the City Attorney
shall resolve the dispute and send a written copy of
its decision to the Contractor, which shall be
binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an
Agreement specifying the terms and conditions resulting from
the award of this Bid. The vendor will have ten (10) calendar
days after notification of the award by the City to execute the
Agreement and provide the required Performance Bond.
The Proposers who has the Contract awarded to them and who
fails to execute the Agreement and furnish the Performance
Bond and Insurance Certificates within the specified time shall
forfeit the Bid Security that accompanied their Bid, and the Bid
Security shall be retained as liquidated damages by the City, and
it is agreed that this sum is a fair estimate of the amount of
damages the City will sustain in case the Proposers fails to enter
into the Contract and furnish the Bonds as herein before
provided. Bid Security deposited in the form of a cashier’s check
drawn on a local bank in good standing shall be subject to the
same requirements as a Bid Bond. The performance of the City
of Sunny Isles Beach of any of its obligations under the
agreement shall be subject to and contingent upon the
availability of funds lawfully expendable for the purposes of the
agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the
contract and/or purchase order. Invoices must bear the
purchase order number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade
name, or vendor catalog is mentioned whether or not followed
by the words "approved equal" it is for the purpose of
establishing a grade or quality of material only. Vendor may
offer equals with appropriate identification, samples, and/or
specifications on such item(s). The City shall be the sole judge
concerning the merits of items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the
City. In the event materials supplied to City are found to be
defective or do not conform to specifications, the City reserves
the right to return the product(s) to the seller at the seller’s
expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample
must be labeled with the Proposers name and manufacturer's
brand name and delivered by them within ten (10) calendar
days of Proposers receipt of the “Notice to Proceed”, unless
schedule indicates a different time. If samples are requested
subsequent to the Bid opening, they should be delivered within
ten (10) calendar days of the request. The City will not be
responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the
total amount that may or may not be purchased from any
resulting Contract or Award. These quantities are for Bid
purposes only and will be used for tabulation and presentation
of the Bid. The City reserves the right to increase or decrease
quantities as required, even significantly. The prices offered
herein and the percentage rate of discount applies to other
representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed
which would necessitate alteration of the material quality,
workmanship, or performance of the items offered on this Bid
prior to their delivery, it shall be the responsibility of the
successful Proposers to notify the City at once, indicating in
their letter the specific regulation which required an alteration.
The City of Sunny Isles Beach reserves the right to accept any
such alteration, including any price adjustments occasioned
thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposers warrant that the product(s) supplied to the City
conforms in all respects to the standards set forth in the
occupational safety and health act (OSHA) and its amendments.
Bids must be accompanied by a materials data safety sheet
(MSDS) when applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-
up and compliance of all items under Warranty/Guaranty and
complete all forms for Warranty/Guarantee coverage under this
Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposers warrant that there has been no violation of
copyrights or patent rights in manufacturing, producing or
selling of goods shipped or ordered, as a result of this Bid. The
seller agrees to indemnify City from any and all liability, loss, or
expense occasioned by any such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The contractor shall be responsible for obtaining and
maintaining throughout the contract period his or her city and
county local business tax receipts. Each vendor submitting a Bid
on this REQUEST FOR PROPOSALS shall include a copy of the
company’s local business tax/occupational license(s) with the
Bid response. For information specific to City of Sunny Isles
Beach local business tax/occupational licenses, please call Code
Enforcement & Licensing at (305) 792-1705. If the contractor is
operating under a fictitious name as defined in Section 865.059,
Florida Statutes, proof of current registration with the Florida
Secretary of State shall be submitted with the Bid. A business
formed by an attorney actively licensed to practice law in this
state, by a person actively licensed by the Department of
Business and Professional Regulations or the Department of
Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
commercial entity that is actively organized or registered with
the Department of State shall submit a copy of the current
licensing from the appropriate agency and/or proof of current
active status with the Division of Corporations of the State of
Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and
insurance required. The Proposers shall be liable for any
damages or loss to the City occasioned by negligence of the
Proposers (or their agent) or any person the Proposers has
designated in the completion of their contract as a result of the
Bid. Contractor shall be required to furnish a copy of all licenses,
certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida
State Statute, Miami-Dade County, and City of Sunny Isles Beach
Code. Contractors shall include current Miami-Dade County
Certificates of Competency. These documents shall be
furnished to the City along with the Bid response. Failure to
furnish these documents or to have required licensor will be
grounds for rejecting the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of
Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach,
Florida 33160, certificate(s) of insurance which indicate that
insurance coverage has been obtained from an insurance
company authorized to do business in the State of Florida or
otherwise secured in a manner satisfactory to the City, for those
coverage types and amounts listed in this document, in an
amount equal to 100% of the requirements and shall be
presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage.
The required certificates of insurance shall not only name the
types of policies provided, but shall also refer specifically to this
Bid and section. At the time of Bid submission the Proposers
must submit certificates of insurance as outlined in the General
Conditions section. All required insurances shall name the City
of Sunny Isles Beach as additional insured and such insurance
shall be issued by companies authorized to issue insurance in
the State of Florida. It shall be the responsibility of the
Proposers and insurer to notify the City Manager of the City of
Sunny Isles Beach of cancellation, lapse, or material
modification of any insurance policies insuring the Proposers,
which relate to the activities of such vendor and the City of
Sunny Isles Beach. Such notification shall be in writing, and shall
be submitted to the City finance support service director thirty
(30) days prior to cancellation of such policies. This requirement
shall be reflected on the certificate of insurance. Failure to fully
and satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager
to implement a rescission of the Bid award without further City
Commission action. The Proposers hereby holds the City
harmless and agrees to indemnify City and covenants not to sue
the City by virtue of such rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance
required by this Bid without prior written consent of the City
Manager. Any award issued pursuant to the REQUEST FOR
PROPOSALS and monies which may be due hereunder are not
assignable except with prior written approval of the City
Manager. Further, in the event that the majority ownership or
control of the Contractor changes hands subsequent to the
award of this contract, Contractor shall promptly notify City in
writing (via United States Postal Service – Certified Mail, Return
Receipt Requested) of such change in ownership or control at
least thirty (30) days prior to such change and City shall have the
right to terminate the contract upon sixty (60) days written
notice, at City’s sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the
City of Sunny Isles Beach, it's officers, agents and employees
from and against any claims, demands or causes of action of
whatsoever kind or nature arising out of error, omission,
negligent act, conduct, or misconduct of the Contractor, their
agents, servants or employees in the provision of goods or the
performance of services pursuant to this Bid and / or from any
procurement decision of the City including without limitation,
awarding the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or
reject items which are found upon examination, not to meet the
specification requirements. Upon written notification of
rejection, items shall be removed within (5) calendar days by the
vendor at their own expense and redelivered at their expense.
Rejected goods left longer than thirty (30) calendar days will be
regarded as abandoned and the City shall have the right to
dispose of them as its own property. Rejection for non-
conformance or failure to meet delivery schedules may result in
the Contractor being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold
the Proposers responsible for any excess costs occasioned or
incurred thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor
cannot provide an item(s) or service(s) in a timely manner as
requested, to seek other sources without violating the intent of
the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other
Contract Documents, the following terms shall have the
meaning indicated which shall be applicable to both the
singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance
with the Contract Documents subject
to waiver of claims.
Agreement or Lease: The written Agreement (i.e., Lease
Agreement) between the City and the
Contractor covering the Work to be
performed, and the lease terms and
conditions, which includes the
Contract Documents. As used herein,
“Lease” shall have the same meaning
as “Agreement”.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify
or interpret the Contract Documents,
Drawings and Specifications, by
addition, deletions, clarifications or
corrections.
Approved: Means approved by the City.
Bid or Proposal: The offer of the Proposers submitted
on the prescribed form setting forth
the prices for the Work to be
performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work. As used
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
herein, “Firm”, “Proposing Firm”,
“Vendor” and “Bidder” shall have the
same meaning as “Proposers”. In any
resultant Agreement, the Proposer as
defined herein, shall mean the
Tenant.
Bonds: Bid, performance bond and other
instruments of security, furnished by
the Contractor and their surety in
accordance with the Contract
Documents and in accordance with
the law of the State of Florida.
Change Order: A written order to the Contractor
signed by the City authorizing an
addition, deletion or revision in the
Work, or an adjustment in the
Contract Price or the Contract Time
issued after execution of the
Agreement.
City: City of Sunny Isles Beach, 18070
Collins Avenue, Sunny Isles Beach,
Florida 33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers,
Contractor's Bid, the Bonds, the
Notice of Award, the Agreement
between the City and Contractor as
well as any addenda thereto, these
General Conditions, Special
Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
REQUEST FOR PROPOSALS, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance
with the City of Sunny Isles Beach.
Contract Price: The total monies payable to the
Contractor under the Contract
Documents.
Contract Time: The initial term and renewal terms, if
any, of the resultant Contract.
Contracting Officer: The individual who is authorized to
sign the contract documents on behalf
of the City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed this
Agreement. As used herein, “Tenant”
or “Operator” shall have the same
meaning as “Contractor”.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City
which clarifies or interprets the
Contract Documents or orders minor
changes in the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by
both parties, (b) a Change Order, (c) a
written clarification or interpretation
if issued by the City, or (d) a written
order for minor change or alteration in
the Work issued by the City. A
modification may only be issued after
execution of the Agreement.
Notice of Award: The written notice by City to the
apparent successful Proposers stating
that upon compliance with the
conditions precedent to be fulfilled by
him within the time specified, City will
execute and deliver the Agreement to
him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as
applied to the Work.
Statement of Services: The form furnished by the City which
is to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization who
supplies materials or equipment for
the Work, including that fabricated to
a special design, but who does not
perform labor at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Lease
assigned to or undertaken by Tenant
under the Contract Documents,
including all Tenant Improvements,
build-out obligations, labor, materials,
equipment and other incidentals, and
the furnishing thereof. Tenant
Improvements means all
improvements to the Premises of a
fixed and permanent nature, which
the Tenant shall construct or caused
to be constructed at its own expense,
including but not limited to all
furnishing, fixtures, and equipment
for the operation of the restaurant
(the "Tenant Improvements").
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims,
approvals and disapprovals required
to obtain compliance with Contract
requirements. Written notice shall be
deemed to have been duly served if
delivered in person to the individual
or to a member of the firm or to an
officer of the corporation for whom it
is intended, or to an authorized
representative or such individual,
firm, or corporation, or if delivered at
or sent by registered mail to the last
business address known to them who
gives the notice. Unless otherwise
stated in writing, any notice to or
demand upon the City under this
Contract shall be delivered to the City.
1.31 PROPOSAL AWARD:
The City reserves the right to reject any and all proposals at its
sole discretion. Proposals shall be awarded by the City after the
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
City performs all necessary searches, inquiries, exploration, and
analysis of the Bids. The RFP shall be awarded to the highest
ranked responsive and responsible Bidder whose Bid best
serves the interests of and represents the best value to the City.
No Notice of Award will be given until the City has concluded
any investigation(s) as they deem necessary to establish the
Proposer’s capability to perform the Services as described in
this RFP, ITB, RFQ or ITQ, as substantiated by the required
professional experience, client references, technical knowledge
and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the
financial capability of the Proposer to perform the Work in
accordance with the Contract Documents to the satisfaction of
the City within the time prescribed. The City reserves the right
to reject the Bid of any Proposers on the basis of these queries
and investigations and who does not meet the City’s
satisfaction, even though the firm may be the lowest dollars and
cents Bid. In analyzing Bids, the City will also take into
consideration client references, past work experience and work
product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Proposers a Contract for execution within ninety (90)
days after opening of Bids. The City specifically reserves the
right to award the contract to a proposer who is not necessarily
the lowest dollars and cents proposers on the basis of the
results of these queries and investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance
Bond, the Certificates of Insurance and such other Documents
as required by the Contract Documents shall be executed and
delivered by Contractor to the City within ten (10) calendar days
of receipt of the Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Contractor observes that the Specifications are at variance
therewith, they will give the City prompt written notice thereof,
and any necessary changes shall be adjusted by an appropriate
modification. If the Contractor performs any Work knowing it
to be contrary to such laws, ordinances, rules and regulations,
and without such notice to the City, they will bear all costs
arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed
by the State and/or Federal Government. Florida Sales Tax
Exemption No. 23-00-477131-54C appears on each purchase
order. Exemption certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars
($25.00) and other valuable consideration, the Contractor shall
defend, indemnify and hold harmless the City, its officers,
agents and employees, from or on account of any injuries or
damages, received or sustained by any person or persons during
or on account of any operations connected with the Work
described in the Contract Documents, or by or in consequence
of any negligence in connection with the same; or by use of any
improper materials or by or on account of any act or omission
of the said Contractor or his Sub-Contractor, agents, servants or
employees. The Contractor will defend, indemnify and hold
harmless the City and their agents or employees from and
against all claims, damages, losses and expenses including
attorneys' fees arising out of or resulting from the performance
of the Work, provided that any such claim damage, loss or
expense (a) is attributable to bodily injury, sickness, disease or
death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom
and (b) is caused in whole or in part by any negligent act or
omission of the Contractor, Sub-Contractor, anyone directly or
indirectly employed by any of them or anyone for whose acts
any of them may be liable, regardless of whether or not it is
caused by a party indemnified hereunder. In the event that a
court of competent jurisdiction determines that Sec. 725.06 (2),
F.S. is applicable to this Work, then in lieu of the above
provisions of this section the parties agree that Contractor shall
indemnify, defend and hold harmless the City, their officers and
employees, to the fullest extent authorized by Sec. 725.06 (2)
F.S., which statutory provisions shall be deemed to be
incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City
by reason of any such claim or demand, Contractor, upon
written notice from City shall defend such action or proceeding
by counsel satisfactory to City. The indemnification provided
above shall obligate Contractor to defend at its own expense or
to provide for such defense, at City’s option, any and all claims
of liability and all suits and actions of every name and
description that may be brought against City, excluding only
those which allege that the injuries arose out of the sole
negligence of City, which may result from the operations and
activities under this Contract whether the Work be performed
by Contractor, its Sub-Contractors, or by anyone directly or
indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical
Specifications.
1.37 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they
make a general assignment for the benefit of their creditors, or
if a trustee or receiver is appointed for the Contractor or for any
of their property, or if they file a petition to take advantage of
any debtor’s act, or to reorganize under bankruptcy or similar
laws, or if they repeatedly fails to supply sufficient skilled
workmen or suitable materials or equipment, or if they
repeatedly fail to make prompt payments to Sub-Contractors or
for labor, materials or equipment or they disregard laws,
ordinances, rules, regulations or orders of any public body
having jurisdiction, or if they disregard the authority of
the City, of if they otherwise violate any provision of, the
Contract Documents, then the City may, without prejudice to
any other right or remedy and after giving the Contractor and
the surety ten (10) days written notice, terminate the services
of the Contractor and take possession of the Project and of all
materials, equipment, tools, construction equipment and
machinery thereon owned by the Contractor, and finish the
Work by whatever method they may deem expedient. In such
case the Contractor shall not be entitled to receive any further
payment until the Work is finished. If the unpaid balance of the
Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional
professional services, such excess shall be paid to the
Contractor. If such costs exceed such unpaid balance, the
Contractor will pay the difference to the City. Such costs
incurred by the City will be determined by the City and
incorporated in a Change Order. If after termination of the
Contractor under this Section, it is determined by a court of
competent jurisdiction for any reason that the Contractor was
not in default, the rights and obligations of the City and the
Contractor shall be the same as if the termination had been
issued pursuant to this document.
1.37.1 Where the Contractor’s services have
been so terminated by the City said termination
shall not affect any rights of the City against the
Contractor then existing or which may thereafter
accrue. Any retention or payment of moneys by the
City due the Contractor will not release the
Contractor from liability.
1.37.2 Upon ten (10) days written notice to the
Contractor, the City may, without cause
(termination for convenience) and without
prejudice to any other right or remedy, elect to
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terminate the Agreement. In such case, the
Contractor shall be paid for all Work executed
and accepted by the City as of the date of the
termination. No payment shall be made for profit
for Work which has not been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous
conditions:
1.38.1 Whenever any provision of the Contract
Documents requires the giving of written notice it
shall be deemed to have been validly given if
delivered in person to the individual or to a
member of the firm or to an officer of the
corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to
them who gives the notice.
1.38.2 The Contract Documents shall remain the property
of the City. The Contractor shall have the right to
keep one record set of the Contract Documents
upon completion of the Project.
1.38.3 The duties and obligations imposed by these
General Conditions, Special Conditions and
Supplemental Conditions and the rights and
remedies available hereunder, and, in particular
but without limitation, the warranties, guarantees
and obligations imposed upon Contractor and
those in the Special Conditions and the rights and
remedies available to the City, shall be in addition
to, and shall not be construed in any way as a
limitation of, any rights and remedies available by
law, by special guarantee or by other provisions of
the Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any
error, omission, or act of the other or of any of their
employees or agents or others for whose acts they
are legally liable, claim shall be made in writing to
the other party within a reasonable time of the
first observance of such in jury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and
governed by the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be
in Miami-Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever
possible, if a dispute or controversy arises
hereunder then such dispute or controversy shall
be settled by arbitration in accordance with the
procedures, rules and regulations of the American
Arbitration Association. The decision rendered by
the Arbitrator shall be final and binding upon the
parties and judgment upon the award rendered by
the arbitrator may be entered in any court having
jurisdiction. Arbitration shall be held in Miami-
Dade County, Florida. All costs of arbitration and
attorneys’ fees incurred by the parties shall be paid
by the non-prevailing party or, if neither party
prevails on the whole, each party shall be
responsible for a portion of the costs of arbitration
and their respective attorneys’ fees as may be
determined by the court on confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any
claim for additional compensation made by Contractor, and to
conduct an audit of the financial and accounting records of
Contractor which relate to the Project. Contractor shall retain
and make available to City all such books and records and
accounts, financial or otherwise, which relate to the Project and
to any claim for a period of three years following final
completion of the Project. During the Project and the three year
period following final completion of the Project, Contractor
shall provide City access to its books and records upon five days
written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the
application of such provisions to persons or situations other
than those as to which it shall have been held invalid or
unenforceable shall not be affected thereby, and shall continue
in full force and effect, and be enforced to the fullest extent
permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the
Contract. Services provided by the Contractor shall be by
employees of the Contractor and subject to supervision by the
Contractor, and not as officers, employees, or agents of the City.
Personnel policies, tax responsibilities, social security and
health insurance, employee benefits, purchasing policies and
other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Contractor.
1.46 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED
COMPANIES:
Pursuant to Florida Statutes Section 287.135, and subject to
limited exceptions contained therein, a company is ineligible to,
and may not, bid on, submit a proposal for, or enter into or
renew a contract with an agency or local governmental entity
for goods or services if at the time of bidding, submitting a
proposal for, or entering into or renewing a contract, the
company is on the Scrutinized Companies that Boycott Israel List
or is engaged in the boycott of Israel. Contractors must certify
that the company is not participating in a boycott of Israel. Any
contract for goods or services of One Million Dollars
($1,000,000) or more shall be terminated at the City’s option if
it is discovered that the company submitted a false certification,
or at the time of bidding, submitting a proposal for, or entering
into or renewing a contract, is listed on the Scrutinized
Companies with Activities in Sudan List, the Scrutinized
Companies with Activities in the Iran Terrorism Sectors List,
created pursuant to Florida Statute Section 215.473, or is or has
been engaged in business operations in Cuba or Syria, after July
1, 2018. Any contract entered into or renewed after July 1, 2018
shall be terminated at the City’s option if the company is listed
on the Scrutinized Companies that Boycott Israel List or engaged
in the boycott of Israel.
Contractors must submit the certification that is attached to this
agreement. Submitting a false certification shall be deemed a
material breach of contract. The City shall provide notice, in
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writing, to the Contractor of the City’s determination
concerning the false certification. The Contractor shall have
ninety (90) days following receipt of the notice to respond in
writing and demonstrate that the determination was in error. If
the Contractor does not demonstrate that the City’s
determination of false certification was made in error, then the
City shall have the right to terminate the contract and seek civil
remedies pursuant to Florida Statute Section 215.4725.
1.47 Prohibition Against Considering Social, Political or
Ideological Interests In Government Contracting
Bidders are hereby notified of the provisions of section
287.05701, Florida Statutes, as amended, that the City will not
request documentation of or consider a Bidder's social, political,
or ideological interests when determining if the Bidder is a
responsible Bidder. Bidders are further notified that the City's
governing body may not give preference to a Bidder based on
the Bidder's social, political, or ideological interests.
1.48 Compliance with Anti-Human Trafficking Laws
Contractor must submit the Affidavit that is attached to this
agreement. Entity does not use coercion for labor or services as
defined in Section 787.06, Florida Statutes. (Source: § 787.06
(13), Florida Statutes – Human Trafficking). Submitting a false
certification shall be deemed a material breach of contract.
End of Section
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Section 2
Special Terms and Conditions
2.0 BACKGROUND OF THE CITY:
The City of Sunny Isles Beach, Florida (the “City”) occupies 1.78 square miles in the northeastern
corner of Miami-Dade County, the most populated county in the State of Florida. With an
estimated population of 23,253, Sunny Isles Beach ranks 15 in population amongst the 34
municipalities in the County. The City is located on a barrier island bounded by the Atlantic Ocean
on the east and the Atlantic Intracoastal Waterway on the west and has been developed primarily
for residential purposes. Sunny Isles Beach is known as a coastal oasis with pristine beaches and
eleven family-friendly parks. With a strong focus on safety, community engagement and forward-
thinking, the City of Sunny Isles Beach is a prosperous and collaborative municipality offering an
assortment of programs and services primarily for its residents. The City is committed to bridge
building with the multicultural community members who call the City of Sunny Isles Beach their
home.
2.1 SCOPE OF WORK:
The City is seeking proposals from qualified firms (the “Proposer”, the “Firm”, the “Contractor”)
with demonstrated success in design, development, construction, management and operation to
deliver a turn-key high quality, outdoor Winter Village experience featuring a faux ice-skating
area (“Seasonal Event” or “Experiential Activation” or “Winter Village”). This seasonal event will
take place at Gateway Park, our premier public space located at 151 Sunny Isles Boulevard, which
offers the following amenities:
• Covered parking garage with 400 parking spaces (including 8 ADA spaces)
• Approximately 7,500 square feet of open plaza (pavers), with seating areas, and
landscape
• Approximately 50,000 square feet of fenced-in park, including playground, walkways,
seating, open lawn, and performance stage
o Open lawn (with St. Augustine grass) is approximately 27,000 square feet
This Winter Village experiential is anticipated to serve as a South Florida regional attraction for
the holiday season. The commercial event is anticipated to run for a maximum of six weeks,
spanning from mid-to-late November 2025 through early January 2026. The city intends for the
Firm to host a “Lighting Ceremony Launch Party” exclusively for City Residents on Saturday,
November 22, 2025. Installations should be thoughtfully designed to accommodate both daytime
and nighttime experiences.
2.2 NON-MANDATORY PRE-PROPOSAL CONFERENCE
A non-mandatory pre-proposal conference will be held on FRIDAY, AUGUST 22, 2025 AT 11:00
AM to discuss the special conditions and specifications included within this solicitation. It is
strongly encouraged that Firms interested in proposing to this RFP attend the meeting as a tool
to be successful in responding to the City’s solicitation.
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Location: Gateway Park 151 Sunny Isles Blvd., Sunny Isles Beach, FL 33160
2.3 MINIMUM QUALIFICATION REQUIREMENTS (MQRS)
1. Please read the MQRs to ensure the Firm meets these requirements prior to submitting a
response to this RFP.
2. All Minimum Qualification Requirements (MQRs) must be submitted with Proposer’s
response.
3. Firms that do not comply with MQRs may be determined non-responsive and disqualified.
a. The Prime Proposer and/or Sub-contractor shall hold the proper license in the State of
Florida to perform the Scope of Work set forth within this solicitation to include being
registered as a Certified Electrical Contractor with the State of Florida along with
registration to conduct business in the State of Florida in all required disciplines.
Proposing firm must provide a copy of the applicable license(s) with proposal response.
• The Prime Firm and/or Sub-contractor may hold a Certified Mechanical
Contractor and/or Certified Air Conditioning Contractor.
b. The Prime Proposer must demonstrate a strong documented track record of providing at
least three (3) commercial Large-Scale Holiday Events, within the last five (5) years,
2020-2025.
• One of the three (3) events must have included a Faux ice-skating rink.
c. The Prime Proposer shall provide reference letters for no less than three (3) clients in
which the Proposer served as Prime Firm for projects similar in size and scope within the
last five (5) years, 2020 - 2025. Please note that the references must be for the same
projects in response to MQR “b” above.
d. The Prime Proposer must submit most recent audited financial statements to
substantiate the financial stability of the Proposer. Please note, financial statements are
exempt from public records request. Two years of its most recent certified business
financial statements as of a date not earlier than the end of the Proposer’s preceding
official tax accounting period, together with a statement in writing, signed by a duly
authorized representative, stating that the present financial condition is materially the
same as that shown on the balance sheet and income statement submitted, or with an
explanation for material change in the financial condition. Review will be made on a Pass
or Fail Basis by the city’s CPA.
2.4 TERM OF CONTRACT
This contract will commence upon execution by both parties which shall be effective for one (1)
year, succeeding approval of the contract by the City Commission, or designee, unless otherwise
stipulated in the Notice to Proceed order. The contract shall be contingent upon the completion
and submittal of all required documents. However, in the event funding is not appropriated on an
annual basis during any particular year within the contract period, the contract may be canceled
upon thirty (30) days written notice to Firm. In such an event, the City shall only be responsible
for the reasonable value of services performed prior to the effective date of termination.
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2.4.1 OPTIONS TO RENEW – SUBJECT TO NEGOTATIONS
Prior to, or upon completion, of the first initial one (1) year term, the City shall have the option at
its sole discretion to renew the contract for four (4) additional one-year renewals. The contractor
agrees not to assign or transfer the contract, or any portion thereof, without written approval of
the City of Sunny Isles Beach.
Prior to completion of each exercised contract term, the City may consider an adjustment to price
based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners
and Clerical Workers (CPI-W): Miami-Fort Lauderdale, FL.
The City reserves the right to request any pricing adjustment under this provision, which shall
include a minimum of 5% revenue increase to the City. For any adjustment to commence on the
first day of any exercised option period, the Firm’s request for adjustment shall be submitted no
later than ninety (90) days prior to expiration of the then current contract term. In no event will
the price be increased or decreased by a percentage greater than the percentage change reflected
in the C.P.I. as published by the U.S. Department of Labor. Any adjustment request received after
the commencement of a new option period may not be considered.
The City reserves the right to negotiate cost sharing compensation methods for the additional
term(s) based on market research information or other factors that influence price. The City
reserves the right to apply any reduction or increase in pricing/revenue for the additional term(s)
based on the downward movement of the applicable index.
2.5 METHOD OF AWARD
After evaluation, the award recommendation must be presented to City Commission Members
for final approval. Award will be made to the responsible proposer whose proposal is determined
to be the most advantageous to the City, taking into consideration total cost/revenue and all other
evaluation factors set forth in the Request for Proposals.
See section 4 of this solicitation.
2.6 COMPENSATION
The City intends for interested proposers to fully fund this activation, with the possibility of a
revenue-sharing arrangement. The proposer’s budget for this activation must comprehensively
cover all aspects of the project, including concept development, design planning, materials,
installation, staffing, technology operations, ongoing maintenance, and final disassembly.
The prices/revenue proposed by the selected firm shall remain fixed and firm during the term of
contract, in addition to the prices quoted for the optional renewal periods. The firm’s quoted price
must include all labor cost and total cost of providing services including, but not limited to, the
following: overhead, profit, travel time, service charges, repair equipment. The awarded proposer
agrees to keep this offer open for acceptance for One Hundred Twenty Days (120) after date of
opening the proposals.
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In the event the awarded firm fails to supply the contract requirements, the city also reserves the
right to secure services from another similar firm and bill the at-fault awarded contractor for all
cost. The Contractor shall bear all costs of correcting such Performance deficiency.
2.7 DELIVERY
F.O.B. Destination.
2.8 BACKGROUND CHECKS – LEVEL 2
The successful bidder and all personnel employed by them shall be required, at their sole cost and
expense, to pass a criminal background check prior to award of the contract, and every renewal
term, which background check shall be facilitated through the City’s Human Resources
Department. Contractor expressly understands and agrees that a duty is hereby created under
the Contract that requires Contractor to provide ongoing disclosure throughout the term of the
Contract as provided for herein relative to the criminal background screening required by this
Section. The criminal background check shall consist of a Florida department of Law Enforcement
("FDLE") Florida crime information center/national crime information center ("FCIC/NCIC")
criminal records check. Any employee not meeting this requirement will not be permitted to work
at any city facility. The successful proposer shall be required to coordinate the criminal
background checks through the City by contacting Human Resources at 305-792-1708. The cost
of the fingerprints is $67.75 per person.
2.9 INSURANCE
Upon City’s notification, the Firm shall furnish to the City Manager or his designee, Certificates
of Insurance that indicate that insurance coverage has been obtained, which meet the
requirements as outlined below:
2.9.1 Comprehensive General Liability Insurance
Contractor shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Comprehensive General Liability with primary limits of One Million Dollars
($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate during the
initial and any renewal term of this Agreement. Coverage must be afforded on a form no
more restrictive than the latest edition of the Comprehensive General Liability policy,
without restrictive endorsements, as filed by the Insurance Services Office, and must
include:
• Premises and Ongoing Completed Operations – on a primary and non-
contributory basis including waiver of subrogation on behalf of the City of Sunny
Isles Beach.
• Independent Contractors
• Broad Form Property Damage
• Broad Form Contractual Coverage applicable to this specific Contract, including
any hold
• Harmless and/or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed,
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with minimum limits of coverage equal to those required for Bodily Injury Liability
and Property Damage Liability.
2.9.2 Umbrella Insurance
Contractor shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Umbrella Liability Insurance above the primary commercial general liability,
automobile liability, and employers' liability policies required herein. The limit shall not
be less than One Million Dollars ($1,000,000.00) each occurrence and annual aggregate
per occurrence during the initial and any renewal term of this Agreement.
2.9.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the
Homes Act. Employer's Liability Insurance shall be provided with a minimum of One Million
Dollars ($1,000,000.00) per accident. Waiver of subrogation. Contractor agrees to be
responsible for the employment, conduct and control of its employees and for any injury
sustained by such employees in the course of their employment.
2.9.4 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
• Owned Vehicles;
• Hired and Non-Owned Vehicles;
• Employers’ Non-City ship.
Before starting the Work, the Bidder will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City’s possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above-referenced policies.
The Bidder agrees that if any part of the Work under the Contract is sublet, they will
require the Sub-Contractor(s) to carry insurance as required, and that they will require
the Sub-Contractor(s) to furnish to them insurance certificates similar to those required
by the City in this section.
2.9.5 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall notify the City of
Sunny Isles Beach immediately and the Firm shall be responsible for securing other
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acceptable insurance to provide the coverage specified in this section to maintain
coverage during the life of this Contract. All deductibles must be declared by the Firm
and must be approved by the City. At the option of the City, either the Firm shall eliminate
or reduce such deductible or the Firm shall procure a Bond, in a form satisfactory to the
City, covering the same.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS AN
ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
2.10 MONTHLY / QUARTERLY INVOICES PAYMENTS
If applicable, the Awarded contractor shall submit invoice for review and processing to
Accountspayable@sibfl.net.
2.11 MULTIPLE AWARD
Although the intent is to only award to one firm, the City reserves the right to award multiple
firms (primary and secondary) as available, by line item, by group, or in its entirety, as deemed
the best interest of the City. The City will endeavor to utilize consultant(s) in order of award. It is
the intent of the City to award a Primary and a Secondary Consultant for services to be provided
to the City under this proposal. The Primary Consultant shall be the initial firm mobilized by the
City. The Secondary Consultant will be utilized in instances where the scope of the event merits
additional resources to assist the Primary Consultant, or if the Primary Consultant has defaulted
its contract. However, the City may utilize other proposals in the event that: 1) the consultant is
unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest
of the City to do so regardless of reason.
2.12 CLEAN-UP
The Contractor shall at all times keep the premises free from accumulation of waste materials or
rubbish caused by his employees or the Work. Upon final completion of the Work and before
acceptance and final payment shall be made, the Contractor shall clean and remove from the
site and adjacent property, all surplus and discarded materials, rubbish, and temporary
structures.
The Contractor shall restore in an acceptable manner all property which, has been
damaged/altered during the execution of the work. The Contractor shall leave the site and
vicinity unobstructed in a neat and presentable condition throughout the entire area.
2.13 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this contract shall be in accordance with all governmental
standards, to include, but not be limited to, those issued by the Occupational Safety and Health
Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the
National Fire Protection Association (NFPA).
2.14 SUBCONTRACTORS
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If the Contractor proposes to use subcontractors in the course of providing these services to the
City, this information shall be a part of the bid response. Such information shall be subject to
review, acceptance and approval of the City, prior to any contract award. The City reserves the
right to approve or disapprove of any subcontractor candidate in its best interest and to require
Contractor to replace subcontractor with one that meets City approval.
Contractor shall ensure that all of Contractor’s subcontractors perform in accordance with the
terms and conditions of this Contract. Contractor shall be fully responsible for all of Contractor’s
subcontractors’ performance, and liable for any of Contractor’s subcontractors’ non-performance
and all of Contractor’s subcontractors’ acts and omissions. Contractor shall defend, at
Contractor’s expense, counsel being subject to the City’s approval or disapproval, and indemnify
and hold harmless the City and the City’s officers, employees, and agents from and against any
claim, lawsuit, third-party action, or judgment, including any award of attorney fees and any
award of costs, by or in favor of any Contractor’s subcontractors for payment for work performed
for the City.
2.15 E-VERIFY
Florida Statute 448.095 directs all public employers, including municipal governments, to verify
the employment eligibility of all new public employees through the U.S. Department of Homeland
Security’s E-Verify System, and further provides that a public employer may not enter into a
contract unless each party to the contract registers with and uses the E-Verify system. Florida
Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor,
the subcontractor must provide the contractor with an affidavit stating that the subcontractor
does not employ, contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny
Isles Beach are required to verify employee eligibility using the E-Verify system for all existing and
new employees hired by the contractor during the contract term. Further, the contractor must
also require and maintain the statutorily required affidavit of its subcontractors. It is the
responsibility of the awarded vendor to ensure compliance with E-Verify requirements (as
applicable). To enroll in E-Verify, employers should visit the E-Verify website (https://www.e-
verify.gov/employers/enrolling-in-e-verify) and follow the instructions. The contractor must, as
usual, retain the I-9 Forms for inspection.
2.16 PUBLIC RECORDS LAW
IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUCCESSFUL PROPOSER’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT CITY OF SUNNY ISLES
BEACH 18070 COLLINS AVENUE, SUNNY ISLES BEACH, FL
33160. THE CITY CLERK’S OFFICE MAY BE CONTACTED BY
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
PHONE AT (305) 792-1703 OR VIA EMAIL AT
MBetancur@sibfl.net.
END OF SECTION
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 3
Scope of Services / Technical Specifications
3.1 SCOPE OF WORK
The proposer is to provide for the turnkey execution and operation of a Temporary Winter Village
experience at Gateway Park (the “Event Site”); to be open to the general public for a fee. The
proposer shall provide, install, insure, operate, maintain, disassemble, and remove all
components for the entire period herein, subject to negotiations.
The proposer shall submit complete shop drawings for all equipment and materials to the City
prior to fabrication and installation. The Contractor will provide all necessary labor, materials,
delivery, and storage as needed for the construction and installation of the Activation. The
proposer shall submit plans for the design and build of the Activation, which will be subject to the
approval and permitting of the Sunny Isles Beach Building Department. The Contractor shall
establish event admissions fee with the possibility of revenue sharing with the City. The Winter
Village is to be operated from approximately Mid-to Late November 2025 through Early January
2026.
Operating hours to end at 9:00 PM on weekdays / 10:00 PM on weekends.
3.2 STAFF AND EQUIPMENT REQUIREMENTS
It is the responsibility of the interested Firm to make the necessary site visits to determine
available space for installation, available utility connections and proposed arrangement for
capacity. The successful Firm shall provide new or a City-approved equal equipment. Contractor
should include, as part of their proposal, pictures of machines, graphics and designs. The omission
of any essential details from these Specifications does not relieve the Contractor from furnishing
up to date equipment. The equipment shall conform to all applicable OSHA, State of Florida and
Federal safety requirements. All components are to be in accordance with current standards and
recommended practices. The engineering, materials and workmanship shall exhibit a high level of
quality and appearance consistent with, or exceeding, industry standards.
Contractor shall supply, the following, including but not limited to:
• ADA Accommodations
• Faux ice skating
• Rental skates
• Changing area
• Skate sharpener
• Staff
• Lessons
• Holiday themed Décor, per Exhibit “C”
• Handle Bar Assist
• Continuous Skate Rink Maintenance
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CITY OF SUNNY ISLES BEACH
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305.792.1707 | sibfl.net | Purchasing@sibfl.net
3.3 DELIVERY AND INSTALLATION
Initially, equipment shall be delivered, installed and operational at awarded location within the
period noted on the notice to proceed. All delivery and installation costs shall be the responsibility
of the Contractor. The contractor is responsible for any damage to the park incurred during the
contractor’s installation or operational activities. This includes but is not limited to plant damage,
damage to the irrigation system, damage to flatwork, buildings, public art, electrical systems,
sound systems, lighting systems, or park amenities such as trashcans or benches. At the direction
of the City, the contractor will repair or reimburse the City to repair any damage.
3.4 MAINTENANCE
The Contractor must operate and maintain the premises in good and safe conditions and in
accordance with industry standards. This maintenance includes, but is not limited to, the
maintenance and repair of all components of the Activation. Other safety or maintenance
concerns, including all interior and exterior structures, building systems, utility systems and
connections, sewer systems and connections, equipment, lighting, sidewalks, paved areas,
temporary structures, gutters, curbs, and fixtures, should be immediately communicated to the
City’s representative. The property will be kept free of litter at all times and trash cans will be
emptied as frequently as necessary to prevent any overflowing debris. Proposer shall submit a
maintenance plan with their proposal.
3.5 LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS
Proposer agrees to comply, subject to applicable professional standards, with the provisions of
any and all applicable Federal, State, County and City orders, statutes, ordinances, rules and
regulations which may pertain to the Services required under the Agreement, including but not
limited to:
1. Occupational Safety and Health Act (OSHA)
2. 7th Edition (2020) of the Florida Building Code (and all referenced standards contained within)
3. National Electric Code
4. UL Listed
5. Equal Employment Opportunity (EEO)
6. Americans with Disabilities Act (ADA)
7. "Conflicts of Interest" Section 2-11 of the County Code.
8. Food and Drug Act (if applicable)
9. The Federal Department of Agriculture-Products Regulations (if applicable)
The city reserves the right to inspect with or without notice.
3.6 THE CITY’S ROLE AND RESPONSIBILITY
The City assures the adequacy of utilities currently in place at the premises. The City shall pay
for all electricity and water connected with the operation of this during the term.
1. 3-phase, 480-volt, 600-amp continuous power supply available. City’s electrician to connect
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
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City’s side of service, on a timely basis as per an established timeline to be issued prior to the
installation phase.
2. Continuous water supply available; hoses as necessary.
3. General grounds keeping of the Project Site.
4. Reserved curbside parking in close proximity to the site for Contractor’s installation and
removal phase.
3.7 RELEASE OF LIABILITY
The Contractor shall release and discharge the City of Sunny Isles Beach from any and all liability
for loss of merchandise, goods, equipment or other property of the Contractor or his agents if
lost, damaged, or destroyed by fire, theft, rain, water, storm, power/utility outages, riot, civil
disobedience, vandalism, or any other cause(s).
3.8 24-HOUR EMERGENCY SERVICE STAND-BY
Professional technicians available 24-hours per day, 7 days a week on a 2-hour response basis, for
all attraction components.
3.9 STAFFING
Contractor will be solely and wholly responsible for all staffing required to operate and maintain
the Activation.
3.10 CLEAN UP AFTER PROJECT IS COMPLETED
All unusable materials and debris shall be removed from the City premises. The successful
Contractor shall thoroughly clean up all areas at all times and after the season ends as mutually
agreed with the City’s project manager.
The Contractor shall restore in an acceptable manner to the City all property which, has been
damaged/altered during the execution of the work. The Contractor shall leave the site and
vicinity unobstructed in a neat and presentable condition throughout the entire area.
3.11 SPECIAL EVENTS
Subject to prior written approval from the City, the Contractor may conduct special events or
programs at the premises. The Contractor shall submit to the City for approval all plans for any
events or programs at the premises, and in no event shall the premises be closed to conduct
private activities during public hours of use except when such activities are specifically approved
or sponsored by the City and such a closure has been announced to the public at least two weeks
in advance of such activities or events.
All revenue generated through such special events must be reported to the City as Gross Receipts.
Approved special events may be subject to a Special Event Permit and other permitting and
licensing as may be required by the City, County, or State.
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
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3.12 FEE STRUCTURE FOR PUBLIC
Proposers should submit a detailed list of all proposed fees and prices, including but not limited
to, prices for general admission and participation in any activities available in Activation. All fees
and prices require the prior written approval of the City. The Contractor should establish a fee
structure where residents (with valid SIB Resident ID Card) receive a discounted price for
admission. The contractor may be allowed to offer reduced rates for senior citizens, military
pursuant to Sec. 166.0447, Fla.Stat., youths, and students. In addition, the vendor shall also
include a cost breakdown of the estimated profit returned to the City and a revenue payment
schedule.
3.13 REPORTINGS
Each vendor must submit with proposal a sample report of commission remittance of current
customers. Throughout the contract term, the contractor will be required to maintain a revenue
control system to ensure the accurate and complete recording of all revenues, in a form and
manner acceptable to the City. This revenue control system must maintain detailed sales
information from each sales transaction. Specifically, sales information must be recorded
electronically, via a point-of-sales system, and must include, but is not limited to, details on each
sales transaction, the item(s) sold, time, date of sale and price of the item sold. The contractor
must also establish a unique general ledger account for all deposits related to this contractor’s
revenue. All accounting and internal control related records shall be maintained for a minimum
of ten (10) years from the date of creation of the record. The contractor shall keep adequate
records of accounts and permit the City to inspect such records at any reasonable time during
normal business hours; records shall include a daily cash report at the end of each day’s business,
listing the categories of sales that correspond to separate keys on the cash register. The contractor
shall provide monthly statements showing the daily gross receipts from all sales, which statement
shall be submitted to the City not later than the 15th of the month following the month for which
the statement is made. The contractor shall maintain a daily on-site presence, and shall meet
regularly, if not weekly, with the City’s representative.
END OF SECTION
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 4
Evaluation Process
4.1 REVIEW OF PROPOSALS FOR RESPONSIVENESS
Each proposal will be reviewed to determine if the proposal is responsive to the
submission requirements outlined in the solicitation. A responsive proposal is one which
follows the requirements of this solicitation: that includes all documentation, submitted
in the format outlined in this solicitation, of timely submission, and has the appropriate
signatures as required on each document. Failure to comply with these requirements may
result in the proposal being deemed non-responsive.
4.2 QUALIFICATIONS CRITERIA
The recommendation(s) for award shall be made to the City Commission, by the City
Manager, to the responsible responsive Proposer(s) whose proposal is highest rated by
the Evaluation Committee.
ITEM
#
EVALUATION CRITERIA
MINIMUM QUALIFICATION REQUIREMENTS (MQRs) – this criterion has no points. If
your Firm does not provide all the required MQRs information, your Firm’s proposal
will not be reviewed/evaluated, and your Firm’s submission will be disqualified.
MAXIMUM
POTENTIAL
POINTS
1. FIRM QUALIFICATIONS:
• Experience with temporary skating rinks and holiday attractions, specifically
in Miami-Dade County, is preferred but not required.
• Relevant experience and qualifications of key personnel, including key
personnel of subcontractors that will be assigned to this project and
experience and qualifications of subcontractors.
• Include a copy of any and all professional licenses and certifications as
required to perform the services described herein and of the professional
licenses for each team member.
• Service personnel shall be trained and certified in accordance with all
applicable codes/regulations, as well as supervision, scheduling, equipment
and materials necessary to satisfactorily provide maintenance services for
all equipment.
30
2. BUSINESS APPROACH:
• Proposers approach methodology to providing the services requested in
this solicitation.
• Admissions Cost.
• Proposers approach methodology, including marketing and promotional
plan, and fee structure for guests of activation.
• Provide list and inventory approach of any tools, materials, supplies and
equipment required to perform services.
• Explain compliance with safety standards.
• Describe plan for ongoing maintenance and repairs/replacement of
30
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
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equipment, displays, fixtures, etc.
• Overall organization to completing the project.
• Creativity of proposal and design elements, providing a unique and high
quality experience for residents and visitors of Sunny Isles Beach.
3. REFERENCES:
• Three References are required as a component of due diligence to
determine the capability of the proposing Firm to be able to perform .
• Past performance with the City of Sunny Isles Beach.
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4. PROPOSAL FEES – SUBJECT TO NEGOTIATIONS (TO BE COMPLETED IN EXHIBIT A):
• Financial Projections expenses and revenue share to the City.
20
TOTAL POINTS 100
4.3 PRESENTATIONS:
The Evaluation Committee may select proposers to conduct oral presentations. Oral
presentations may be scheduled with the Firm(s) as requested by the Evaluation
Committee. The oral presentations are exempt from the public meeting requirements of
s. 286.011 F.S., however will be recorded for public record purposes in accordance with
sec. 119.07(1) F.S. as amended.
4.4 Negotiations
The City may award a contract on the basis of initial offers received, without discussion.
Therefore, each initial offer should contain the Proposer’s best terms from a monetary
and technical standpoint.
Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement
on a contract, the City reserves the right to terminate negotiations and may, at the City
Manager’s or designee’s discretion, begin negotiations with the next lowest responsible
and responsive proposer. This process may continue until a contract acceptable to the
City has been executed or all proposals are rejected. No Proposer shall have any rights
against the City arising from such negotiations or termination thereof.
Any Proposer recommended for negotiations may be required to provide to the City:
a) Information concerning any prior or pending litigation, either civil or criminal,
involving a governmental agency or which may affect the performance of services to
be rendered herein, in which the Proposer, any of its employees or subcontractors is
or has been involved within the last three years.
END OF SECTION
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 5
Proposal Format
5.0 ELECRONIC PROPOSAL FORMAT
Be sure that the individual signing the Proposal is authorized to commit the Proposer's
organization to the Proposal as submitted. Each page of the Proposal should state the name of
the Proposer, the RFP number, and the page number. The City reserves the right to request
additional data or material to support Proposals. All material submitted in response to the RFP
will become the property of the City.
Ensure you address Minimum Qualification Requirements, as per Section 2.3.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format.
1. Company Information
In response to this Proposal, all Proposers must provide the following:
▪ Name of Agency/Company (including any "Doing Business As" names)
▪ Company Locations. The company must be authorized by Florida to do business
in Florida
▪ Internet Web Site Address (if any)
▪ Details of Entity Business Structure (Corporation, Partnership, LLC), W9 Form
▪ Date Founded
▪ Home office address and telephone number, and local address and phone
number
▪ List of any current litigation that would threaten the viability of the firm or the
performance of this contract
▪ Identify all complaints filed with the State Department of Consumer Affairs,
Better Business Bureau, any other agency maintained for consumer protection,
or in any Florida court, state or federal, against your company within the last
five (5) years that concerned in any manner your delivery of the kinds of
services requested in the RFP. Provide disposition of each.
▪ Proof of insurance
2. Qualifications
Proposer’s relevant experience, qualifications and past performance. Any certificates
shall be included with the solicitation submission and any amendments or renewals.
▪ An explanation of why the Proposer is the best qualified to perform the contract
and demonstrate its qualifications including an item-by-item disclosure outlining
how the firm meets or exceeds the requirements of this RFP.
▪ Availability.
▪ Department of Business and Professional Regulation (DBPR) License, if
applicable
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
3. Staffing
All employees of the Contractor shall be considered to be at all times the sole employees
of the Contractor, under the Contractor's sole direction, and not employees or agents of
the City of Sunny Isles Beach. Uniforms should be clean, neat and appropriate. Relevant
experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors. Provide sufficient staff for event, including a designated event
representative assigned to manage the event. The size and experience of the company
staff pool from which staff assigned to the management contract can be drawn.
The composition of the staff team should include;
• The names of the full-time employees in the area responsible for this
contract
• Their function in the company.
• The name of the person who will be responsible for the coordination of
work.
4. Approach / Methodology
Proposers approach methodology to providing the services.
▪ Proposers approach methodology to providing the services requested in this
solicitation.
▪ Submit any additional information that would assist the City in the evaluation on
your proposal.
▪ Overall organization to completing the project.
▪ The Contractor shall submit to the City for approval all plans for any events or
programs at the premises.
5. Cost of Services
Each firm shall submit in their price proposal and any pricing conditions or contingencies
must be clearly stated. (See attached Bid Form – Price Proposal)
6. References
Each Proposer must submit a list of three (3) references of Current and Past Customers
in the last three (3) years of which they have provided services similar in scope and size
of those described herein.
• Each Reference questionnaire (found below) must be signed with contact
person and phone number.
The City retains the right to request any additional information pertaining to the
Proposer's ability, qualifications, and procedures used to accomplish all work under the
contract as it deems necessary to ensure safe and satisfactory work.
7. Contract Forms
All completed contract forms
8 Exceptions
List any exceptions taken to the city’s terms.
END OF SECTION
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
DELIVER TO:
DemandStar.com
REQUEST FOR PROPOSALS
SECTION 6
BID SUBMITTAL FORMS
OPENING: 11:00 AM
09/12/2025
PLEASE QUOTE PRICES F.O.B. DESTINATION, CITY IS TAXED EXEMPT, DELIVERED TO
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Procurement Department Date Issued:
8/15/2025
Sealed proposals are subject to the Terms and Conditions of this Request for Proposals and the
accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are
attached or incorporated by reference in the Bid Submittal, on DemandStar until the above stated time and
date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying
Bid Submittal Requirement.
RFP 25-08-01
Temporary Holiday Themed Experience
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all proposals
A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution
of the contract by the successful bidder and City of Sunny Isles Beach
Purchasing: Firm Name:
Genesis Cuevas
________________________________________
Commodity Code(s):
SUBMI ONE ELECTRONIC SUBMITTAL ACCORDING TO PROPOSAL FORMAT ABOVE AND
AFFIDAVITS
FAILURE TO SIGN PAGE 30 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
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CITY OF SUNNY ISLES BEACH
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REFERENCE QUESTIONNAIRE
It is the responsibility of the consultant/vendor to provide a minimum of three (3) different references other
than City of Sunny Isles Beach using this form and providing this information with your submission. Failure to
do so may result in the rejection of your submission.
Giving reference for: (Firm) _______________________________________________________________
Firm giving Reference: ____________________________________ _______________________________
Phone: ____________________________________________
Email: ___________________________________________
1. Q: Do they perform on a timely basis as required by the agreement?
A:
2. Q: Was the project manager easy to get in contact with?
A:
3. Q: Would you use them again?
A:
4. Q: Overall, what would you rate their performance?
A:
5. Q: Is there anything else we should know, that we have not asked?
A:
The undersigned does hereby certify that the foregoing and subsequent statements are true and
correct and are made independently, free from vendor interference/collusion.
Name: _______________________________________ Title _____________________________________________
Sign Name: __________________________________ Date: ___________________________________________
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CITY OF SUNNY ISLES BEACH
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SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
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CITY OF SUNNY ISLES BEACH
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BID SUBMITTAL FORM
Bid Title: Temporary Holiday Themed Experience
The undersigned Proposers proposes and agrees, if this Bid is accepted, to enter into an agreement with
The City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Proposer accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposer agrees
to submit other documents required by the Bidding Requirements within ten days after the date of the
City’s Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
▪ The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
▪ The Proposer has studied carefully all reports and drawings of subsurface
conditions and drawings of physical conditions.
▪ The Proposer has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Proposer.
▪ This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Proposer has
not directly or indirectly induced or solicited any other Proposers to submit a false
or sham Bid; the Proposer has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Proposer has not sought by collusion to
obtain for itself any advantage over any other Proposers or over the City.
The City and the successful Proposer will establish completion times for each individual Work Item and the
successful Proposer agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
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CITY OF SUNNY ISLES BEACH
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Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the Firm agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
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CITY OF SUNNY ISLES BEACH
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EXHIBIT A - COMPENSATION
I. Firm must use this Price Sheet to submit firm’s price for this Project.
II. Firm shall hold the unit Bid Prices firm throughout the Contract period. Firm guarantees response time
necessary to have a crew return to correct unfinished or unsatisfactory services.
III. The City reserves the right to increase, decrease, and/or choose the items and quantities below for the
Project to meet its available budget using the unit prices provided below.
V. An authorized officer per the Firm’s Sunbiz must completed the attached table.
Proposer may provide additional supporting documents as needed but include the total all-inclusive cost
must be reflected in the tables below.
TABLE 1
Compensation
Schedule:
Description A. Not to Exceed
Total (Cost for
Services):
B. Revenue
Share to City
(Percentage %
of all sales):
Contractor Pays for
Services
Contractor proposes to pay for scope
of work, as specified herein; with
proposed revenue share to City.
$
%
TABLE 2
ALTERNATE COMPENSATION METHOD
Compensation
Schedule:
Description A. Not to
Exceed Total
(Cost for
Services):
B. Revenue Share
to City
(Percentage % of
all sales):
City Pays Contractor
for Services
City shall pay contractor, and
contractor proposes revenue share
amount to City.
$
%
Proposer should provide a business plan in supporting documents (including market analysis, marketing and sales,
and detailed financial projections, including expenses and revenues), but include an outline of revenue projections
in Table 3 below.
Table 3 – Contractor’s Estimated Revenue Projections
Item Description Estimated Amount Annually
Revenue from Admission Fees $
Revenue from Vendor Fees (if applicable) $
Revenue from Sponsorships (if applicable) $
Other: (please use lines below to list any additional revenue sources projected through your business plan, with description
and estimate for year)
Other: $
Other: $
Other: $
Other: $
33
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Table 4 - Admission Fee Per Person (PP) Faux ice skating
Regular Admission Fee PP: $
Discounted to City Residents Fee PP: $
34
RFP 25-08-01 HOLIDAY THEMED EXPERIENCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT B – LOCATION
35
RFP 25-08-01 HOLIDAY THEMED EXPERIENCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2025 HOLIDAY DECORATIONS
36
RFP 25-08-01 HOLIDAY THEMED EXPERIENCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
37
RFP 25-08-01 HOLIDAY THEMED EXPERIENCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
38
RFP 25-08-01 HOLIDAY THEMED EXPERIENCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT C
AESTHETICS FOR CITY’S WINTER VILLAGE
THEME
39
RFP 25-08-01 HOLIDAY THEMED EXPERIENCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
40
RFP 25-08-01 HOLIDAY THEMED EXPERIENCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT D
DEMANDSTAR ELECTRONIC SUBMITTAL
INSTRUCTIONS
Responding to an
Electronic Bid
5 Step Instructions
Step 1
Many governments are moving
toward requiring bid responses
electronically. Here are the
steps to respond to a bid
Electronically.
•Click on the solicitation name
Step 2
Once you are in the
solicitation, you will see the
Bid Details page that is
standard for all solicitations
•When you are ready to submit
your bid, click on “Submit E-Bid
Proposal”
Step 3
Enter information requested page-
by-page and you can see what will
come next via the menu bar on the
left under “E-Bid Progress ”
If there is not a total bid amount in
your submission, please put “0”
Example:a request for qualifications
opportunity may not require a bid amount so
vendors will input “0” under “Bid Amount”
Step 4
After you click NEXT on the Contact
Information page, you will be
directed to enter the documents
required. In this example, they only
ask for one document, however, in
others, they may ask for multiple
documents that each need to
uploaded separately.
TIP:
There is a place for you to add “Supplemental”,
i.e. non-required, documents.
Step 4 continued
TIP:
There is a place for you to add
“Supplemental”, i.e. non-required,
documents.
Step 5
Review Your E-Bid Response,
and if everything is correct,
then press “Submit
Response”
You are done! And the
government to which you’ve
submitted this will
download your responses
and documents and see the
day and time upon which
you submitted your
proposal.
41
RFP 25-08-01 HOLIDAY THEMED EXPERIENCE
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
AFFIDAVITS
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
______________________________________________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 200_.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Personally Known __________ OR Produced Identification __________
roduced
________________________________ 10/1998
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
DECEMBER 28, 2010
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ___________________
BEFORE ME, the undersigned authority, personally appeared _____________________________, who was duly sworn,
deposes, and states:
18.1. I am the _________________________________________________ of
__________________________________with a local office in _____________________________ and principal office in
_____________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. ______________ described
as: Golden Shores Street Lighting. The Affiant has made diligent inquiry and provides the information contained in this
Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.7 I certify that no member of the entity’s ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.8 I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this _________ day of _____________________________________, 2025.
_________________________________ _________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this _____ day of ______________________, 2025.
Personally Known ________ OR
Produced Identification ________; Type of Identification _________________________
__________________________________
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
DECEMBER 28, 2010
CONTRACTOR ANTI-BOYCOTT CERTIFICATION
[PURSUANT TO FLORIDA STATUTE § 215.135]
I, ___________________, on behalf of _________________________,
Print Name Company Name
certifies that___________________________ does not:
Company Name
1.Participate in a boycott of Israel; and
2.Is not on the Scrutinized Companies that Boycott Israel list; and
3.Is not on the Scrutinized Companies with Activities in Sudan List; and
4.Is not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List; and
5.Has not engaged in business operations in Cuba or Syria.
________________________________
Signature
________________________________
Title
________________________________
Date
E-Verify Affidavit
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employment eligibility of all new public employees through the U.S. Department of Homeland Security’s E-
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E-Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E -Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure com pliance with E-Verify requirements (as applicable). To enroll in E-Verif y, employers should visit
the E-Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the
instructions. The contractor must, as usual, retain the I-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E-Verify requirements.
Company Name
Offeror Signature Date
Print Name Title
Federal Employer Identification Number (FEIN)
Notary Public Information
Sworn to and subscribed before me on this this day of , 2025.
By
Is personally known to me
Has produced identification (type of identification produced: )
Signature of Notary Public
Print or Stamp of Notary Public Expiration Date
AFFIDAVIT OF COMPLIANCE WITH FOREIGN ENTITY LAWS
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
The undersigned, on behalf of the entity listed below (“Entity”), hereby attests
under penalty of perjury as follows:
1. Entity is not owned by the government of a foreign country of concern, as
defined in Section 287.138, Florida Statutes.
2. The government of a foreign country of concern does not have a controlling
interest in Entity, as defined in Section 287.138, Florida Statutes.
3. Entity is not organized under the laws of a foreign country of concern, as defined
in Section 287.138, Florida Statutes.
4. Entity does not have a principal place of business in a foreign country of concern,
as defined in Section 287.138, Florida Statutes.
5. The undersigned is authorized to execute this affidavit on behalf of Entity.
Date: ____________________, 20___ Signed:
Entity: Name:
Title:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me, by means of ☐ physical
presence or ☐ online notarization, this ____ day of ______________, 20____, by
_______________________________, as ____________________________ for
_____________________________________________________, who is personally
known to me or who has produced ________________________ as identification.
Notary Public Signature: State of Florida at Large (Seal)
Print Name: My commission expires: