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Home My WebLink AboutReso 2025-3885RESOLUTION NO. 2025 - JI!r A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, RATIFYING THE PURCHASE OF TWO (2) 2025 HARLEY DAVIDSON MOTORCYCLES, AND ASSOCIATED EMERGENCY LIGHTING AND EQUIPMENT FROM ALLIGATOR ALLEY HARLEY-DAVIDSON, IN A TOTAL AMOUNT NOT TO EXCEED FIFTY-THREE THOUSAND EIGHT HUNDRED SEVENTY-SIX DOLLARS AND FORTY-TWO CENTS ($53,876.42), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Police Traffic Unit of the City of Sunny Isles Beach (the "City") was in need purchasing two (2) motorcycles and accessories (the "Motorcycles") to meet the needs of the City's Police Department in the performance of law enforcement patrol duties; and WHEREAS, the City solicited three (3) quotes from vendors for the purchase of the Motorcycles; and WHEREAS, Alligator Alley Harley-Davidson (the "Vendor") provided the City with the lowest quote; and WHEREAS, in December 2024, the City issued a purchase order to the vendor in the amount of $49,495.68, below the competitive bidding requirements threshold of the City's Code of Ordinances (the "Code")' and WHEREAS, at the conclusion of the builds of the Motorcycles, the cost of the emergency equipment increased, which brought the total purchase amount to $53,876.42; and WHEREAS, as a result of the unexpected increase in cost, the purchase of the Motocycles was made utilizing the same pricing offered under Hillsborough County Sheriff's Office Contract No. 2024-005; and WHEREAS, pursuant to Section 62-18(C) of the City's Code, "Purchases made under state general service administration contracts, federal, county or other governmental contracts or competitive bids with other governmental agencies" are exempt from the City's competitive bidding procedures; and WHEREAS, the City Commission wishes to ratify the expenditure of budgeted funds with the Vendor for the purchase of the Motorcycles, in an amount not to exceed Fifty -Three Thousand Eight Hundred Seventy -Six Dollars and Forty -Two Cents ($53,876.42). NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Ratification of Expenditure of Budgeted Funds. The City Commission hereby ratifies the expenditure of budgeted funds with the Vendor for the purchase of the Motorcycles, @BCL@4820B1DE Page 1 of 2 371 in an amount not to exceed Fifty -Three Thousand Eight Hundred Seventy -Six Dollars and Forty - Two Cents ($53,876.42). Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution shall become PASSED AND ADOPTED this 181h day ATTEST: 4 ®: Sri! A%/1111111I■FAE Mauricilp Betancur, CMC, City Clerk upon adoption. , 2025. Larisa Svechin, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY: a ain E. Boileau, for Nabors, Giblin & Nickerson, P.A., City Attorney Moved by: Seconded by:6, Vote: Mayor Svechin (Yes) Vice Mayor Lama ---� (Yes) Commissioner Joseph (Yes) Commissioner Stuyvesant (Yes) Commissioner Viscarra (Yes) (No) (No) (No) (No) (No) @BCL@4820B1DE Page 2 of 2 372 HILLSBOROUGH COUNTY SHERIFF'S OFFICE SHERIFF'S OPERATIONS CENTER 2008 EAST 8TH AVENUE TAMPA, FL 33605 AMENDMENT #1 TO THE MASTER AGREEMENT BETWEEN THE HILLSBOROUGH COUNTY SHERIFF'S OFFICE AND TMCAA, INC. DBA ALLIGATOR ALLEY HARLEY-DAVIDSON THIS FIRST Amendment to the Master Agreement is made and entered into as of the Effective Date, by and between TMCAA, Inc. DBA Alligator Alley Harley-Davidson ("CONTRACTOR") and the Hillsborough County Sheriffs Office ("HCSO"); and WITNESSETH: WHEREAS, CONTRACTOR and HCSO entered into an agreement on October 28, 2024, for the purchase of in stock or inventory vehicles; and WHEREAS, CONTRACTOR and HCSO desire to amend the agreement to expand the products offered and to standardize quote submissions for approval efficiency and audit compliance, as detailed below. NOW THEREFORE, in consideration of mutual covenants, promises and provisions contained herein, it is mutually understood and agreed between the parties as follows: 1. The parties agree to modify Attachment A (Appendix IV Pricing Sheet) to reflect "Ail" as the "Item Group" and "Harley-Davidson" as the "Item Make", where CONTRACTOR will offer these products at the prices/discounts listed. II. HCSO has provided CONTRACTOR a quote template (Attachment B), in hard copy and editable versions, for use when submitting quotes. The template includes required fields as specified in the Invitation to Bid, which are highlighted in yellow, and preferred fields. CONTRACTOR may use their own quote format or the template provided. Regardless of format used, the required fields must be on every quote to ensure approval efficiency and audit compliance. PAGE I OF 2 373 a. The amount entered in the required "MSRP" field of the quote must represent the manufacturer's suggested retail price based on the factory options listed on the federally required Monroney label (window sticker) of the specific vehicle for sale. b. The amount entered in the required "MSRP Discount" field of the quote must be equal to or greater than the MSRP discount submitted in CONFRACTOR's bid, for the specific vehicle for sale. c. Though destination, delivery and/or shipping charges are reflected on the Monroney label, they are separate from the MSRP, thus their amount must be entered in the "Dest/Del/Ship Chg" field of the quote, and their amount must not be calculated into the MSRP or MSRP Discount. d. Manufacturer rebates, if applicable, are separate from the MSRP, thus their amount must be entered in the "Rebate*" field of the quote, and their amount must not be calculated into the MSRP or MSRP Discount. e. For past model year vehicles, a two percent (2%) discount must be added, in addition to the MSRP discount submitted in CONTRACTOR's bid for the quoted item, as specified in the Invitation to Bid. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first mentioned above. TMCAA, Inc. DBA Alligator Alley Harley-Davidson Hillsborough County Sheriff's Office Ica By: eph Ottoa, Police Operations Chad Chranister, Sheriff Date: r �2 / 2 HCSOSTAFF APPROVED I pATf DIST/DIV rUNU LEGAL( Z5't'f8 2 2 FSD DEPARTMENT qN CHIEF DEPUTY UNDERSHERIFF PAGE 2 OF 2 374 ATTACHMENT A Hillsborough County Shedfrs Office 2024-005 Assorted Vehicle Procurement Appendix IV Pricing Sheet Alligator Alley Harley-Davidson Item Group Item Make Discounted Price Administrative Sedans Chevrolet Administrative Sedans Dodge Administrative Sedans Ford Administrative Sedans Kia Administrative Sedans Nissan Administrative Sedans Toyota All Terrain Vehicle CanAm All Terrain Vehicle 1-londa All Terrain Vehicle Polaris All Terrain Vehicle Suzuki All.Terrain Vehicle Yamaha Cab and Chassis Trucks 4X2 Chevrolet Cab and Chassis Trucks 4X2 Ford Cab and Chassis Trucks 4X2 GMC Cab and Chassis Trucks 4X4 Chevrolet Cab and Chassis Trucks 4X4 Ford Cab and Chassis Trucks 4X4 GMC Caro & Passenger Vans Chevrolet Caro &.Passenger Vans IChrysler Caro & Passenger Vans Ford Caro & Passenger Vans GMC Caro & Passenger Vans Mercedes-Benz Caro & Passenger Vans Ram Caro & Passenger Vans Toyota Electric & Plug-in Hybrid Bri htDro !General Motors Electric: & Plu -4n Hybrid Chevrolet Electric & Plu =ln FI brid Chrysler Electric & Phi -1n Hybrid Ford Electric & Plu 4n tjbrid Nissan Electric Bikes & Transports Volcanic Motors cies Pickup Trucks 4X2 Flarle Davidson MSRP ricing unavailable for olive motors Chevrolet Pickup Trucks 4X2 Ford Pickup Trucks 4X2 GMC Pickup Trucks 4X2 Clam Pickup Trucks 4X2 Toyota Picku Trucks 4X4 Chevrolet Pickup Trucks 4X4 Ford Pickup Trucks 4X4 GMC Pickup Trucks 4X4 Ram Pickup Trucks 4X4 Toyota Utility and Fl brid Vehicles 4X2 Chevrolet Utility and H brid.Vehicles 4X2 Dodge Utility and Fl brid Vehicles 4X2 Ford Utility and FI brid Vehicles 4X2 GMC Utility and F[ brid Vehicles 4X2 Kia Utility and Fl brid Vehicles 4X2 Nissan Utility and ll brid Vehicles 4X2 Toyota �Utility and Hybrid Vehicles 4X4 & AWD Chevrolet Alligator Alley H -D 1 of 2 375 ATTACHMENT A Hillsborough County Sheriffs Office 2024-005 Assorted Vehicle Procurement Appendix IV Pricing Sheet Alligator Alley Harley-Davidson Utility and Hybrid Vehicles 4X4 & AWD Dodge Utility and Hybrid Vehicles 4X4 & AWD Ford Utility and Hybrid Vehicles 4X4 & AWD GMC Utility and Hybrid Vehicles 4X4 & AWD Kia Utility and Hybrid Vehicles 4X4 & AWD Nissan Utility and Hybrid Vehicles 4X4 & AWD Toyota Utility Task Vehicles Bobcat Utility Task Vehicles CanAm Utility Task Vehicles Honda Utility Task Vehicles John Deere Utility Task Vehicles Kawasaki Utility Task Vehicles Kubota Utility Task Vehicles Polaris Utility Task Vehicles Suzuki Utility Task Vehicles Yamaha Pursuit Rated Vehicles Chevrolet Tahoe 4x2 PPV Pursuit Rated Vehicles Chevrolet Silverado 4x4 PPV Pursuit Rated Vehicles Chevrolet Tahoe 4x4 PPV The below listed exceptions to the above list are also offered,. in stock, for consideration. Item Group Item Make Discounted Price Exceptions: - There is no MSRP price for police motorcycles from Harley-Davidson Alligator Alley H -D 2 of 2 376 -PQM-� crp1, 9F SUS+ A"0 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305)949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager FROM: Edward Santiago, Chief of Police DATE: September 18, 2025 RE: Ratification of the Expenditure of Budgeted Funds for the Purchase of Two (2) Motorcycles from Alligator Harley Davidson RECOMMENDATION: Staff recommends approval of this Resolution. REASONS: In December 2024 a purchase order was issued to Alligator Alley Harley-Davidson (25-00635) for $49,495.68 for two motorcycles for the Police Traffic Unit. At the conclusion of the builds, the price of emergency equipment increased which brought the total to $53,876.42. The original amount budgeted for the motorcycles was $60,000 for two units. We are seeking a ratification of this purchase which was piggyback of a Hillsborough County Sheriff's Office contract # 2024-005 due to the increase bringing the total over $50,000.00 and still within the original adopted budget. FUNDING SOURCE: Funds have been appropriated in account number 001-3-5210-464200-00000. ATTACHMENTS: Resolution Hillsborough County Contract Amendment Item Number: 9.1 370