HomeMy WebLinkAboutReso 2025-3890RESOLUTION NO. 2025 - '�3 `0
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING BLANKET PURCHASE ORDERS FOR THE PURCHASE OF
NECESSARY OFFICE AND OTHER SUPPLIES AND SERVICES FROM VARIOUS
VENDORS FOR FISCAL YEAR 2025-2026 UNDER FIFTY THOUSAND DOLLARS AND
NO CENTS ($50,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach ("City") currently purchases necessary office and
other supplies and services from various vendors throughout the year; and
WHEREAS, the City Manager is authorized to approve purchases under $50,000.00; and
WHEREAS, there is a need for blanket purchase orders where it is not feasible to obtain
quotes for procurement of individual items due to the wide array of goods and services that could
be needed throughout the year from certain vendors; and
WHEREAS, pursuant to City Code Section 62-12, the City Commission may authorize the
waiver of competitive bidding procedures, including the blanket purchase orders, where staff has
conducted a good faith review of available sources and determined it is in the City's best interest
to waive competitive bidding procedures for certain goods and services; and
WHEREAS, the City wishes to authorize blanket purchase orders for the purchase of
necessary office and other supplies and services from various vendors for Fiscal Year 2025-2026
under Fifty Thousand Dollars and No Cents ($50,000.00), attached hereto as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Blanket Purchase Orders The City Commission hereby approves
blanket purchase orders for the purchase of office and other supplies and services from various
vendors for Fiscal Year 2025-2026 under Fifty Thousand Dollars and No Cents ($50,000.00),
attached hereto as Exhibit "A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 18th day of,,5eptem'�er, 2025.
Larisa Svechin, [Mayor
R2025 Blanket PO Under 50k FY25-26 Page 1 of 2
Mauriciq Betancur)CMC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
Iain E. Boileau, for Nabors, Giblin
& Nickerson, P.A., City Attorney
Moved by:,�Wws Seconded by: V16 �-
Vote:
Mayor Svechin
Vice Mayor Lama
Commissioner Joseph
Commissioner Stuyvesant
Commissioner Viscarra
(Yes)
(No)
(Yes)
17- (Yes)
(No)
171 (Yes)
(No)
(No)
(Yes)
(No)
R2025 Blanket PO Under 50k FY25-26 Page 2 of 2
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cfrY of su«'`��
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Procurement Director
DATE: September 18, 2025
RE: Blanket Purchase Orders FY 2025-2026 under $50,000
RECOMMENDATION:
Staff recommends approval of this resolution.
REASONS:
A Blanket Purchase Order (BPO) is an agreement to purchase goods from a specific supplier over a
defined period of time, up to a maximum dollar amount. A blanket order generally includes established
prices, terms, and conditions for a defined period of time, although without specifying quantities.
Shipments are to be made when and as required by the purchaser, which, in most cases, may be the end
user department (Public Works, CCS, Building, Information Technology etc.).
The following is a list of Blanket Purchase Orders (BPOs), commonly used by various city departments.
BPOs make it easier for the vendor and the end-user to fill recurring needs with the end -user's specific
requirements, at a fixed price, while taking advantage of quantity discounts (buying power), saving
administrative time, and reducing paperwork. The vendors on this list have been procured via a
piggyback contract from another government agency, three quotes, or another justified procurement
method.
This item is submitted for your review and approval to ensure transparency regarding the City's
frequently procured vendors, which fall below the formal bidding threshold. This list of blanket purchase
orders will not exceed $50,000.00 per vendor for fiscal year 2025-2026.
ADDITIONAL INFORMATION:
Item Number: 9.N
473
Why Action is Necessary:
Pursuant to Chapter 62, Section 62-6, Purchasing limitations; effect on competitive bidding
requirement, (B) Purchases more than $2,500.00 but less than $50,000.00. Purchases of, or contracts
for, materials, supplies, equipment, improvements or services for which funds are provided in the
budget, where the total amount to be expended is in excess of $2,500.00, but which do not exceed
$50,000.00 may be made, or entered into, by the City Manager without submittal to the City
Commission, but shall require compliance with the informal competitive bidding requirements set forth
in §§ 62-6 and 62-7 of this chapter. Single purchases or contracts in excess of $50,000.00 shall not be
broken down to amounts less than $50,000.00 to avoid the requirements of this section.
FUNDING SOURCE:
Funding is available in the FY 25-26 adopted operating budgets throughout the city departments.
Blanket Purchase orders are subject to the adoption of the budget by the City Commission.
ATTACHMENTS:
Resolution
List of Vendors for Fiscal Year 25-26
Item Number: 9.N
474