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Home My WebLink AboutReso 2025-3895RESOLUTION NO. 2025 -3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO PURCHASE NECESSARY JANITORIAL AND SANITATION SUPPLIES AND EQUIPMENT FROM IMPERIAL DADE FOR FISCAL YEAR 2025-2026, IN AN AMOUNT NOT TO EXCEED FIFTY-FIVE THOUSAND DOLLARS AND NO CENTS ($55,000.00); AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach ("City") has a need to purchase janitorial and sanitation supplies and related equipment ("Supplies") for cleaning and maintenance of City - owned facilities; and WHEREAS, City staff will purchase the supplies and related equipment from Imperial Dade, utilizing the pricing from Omnia Partners, f/k/a US Communities, Contract No. R211301; and WHEREAS, pursuant to Section 62-13(I) of the City's Purchasing Code, purchases made through intergovernmental cooperative purchasing arrangements or purchasing consortiums organized as a corporation not for profit whose members are governmental entities, provided that such cooperative purchasing arrangements or consortiums provide for a competitive process to select a vendor, are exempt from the competitive bidding requirements set forth in Chapter 62; and WHEREAS, the City Commission wishes to authorize the issuance of a purchase order to Imperial Dade for the Supplies, in an amount not to exceed Fifty -Five Thousand Dollars and no Cents ($55,000.00) for Fiscal Year 2025-2026. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorization to Purchase. The City Commission hereby authorizes the issuance of a purchase order to Imperial Dade for the purchase of janitorial and sanitation supplies and related equipment, in an amount not to exceed Fifty -Five Thousand Dollars and No Cents ($55,000.00) for Fiscal Year 2025-2026. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 18th day �f Septemjber, 2025. Larisa Svechin, Mayor @BCL@901D1E86 Page 1 of 2 580 ATTEST: APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Mauric o Beiancurl CMC, City Clerk A(in E. Boileau, for Nabors, Giblin & Nickerson, P.A., City Attorney Moved by: �� N Seconded by: Vote: Mayor Svechin y Yes) (No) Vice Mayor Lama ✓ (Yes) (No) Commissioner Joseph (Yes) (No) Commissioner Stuyvesant Yes) (No) Commissioner Viscarra (Yes) (No) @BCL@901D1E86 Page 2 of 2 581 OMNIA P A R T N E R S ezve NATpp US.COMMUNaTIES' CLEANING SUPPLIES, BREAKROOM AND RELATED PRODUCTS Executive Summary Lead Agency: REGION 4 ESC RFP Issued: July 1, 2021 Response Due Date: August 17, 2021 Awarded to: Network Services Company Solicitation: 21-13 Pre -Proposal Date: PRE -PROPOSAL DATE Proposals Received: #4 The Region 4 Education Service Center (ESC) Department of Procurement issued RFP #21-13 on July 1, 2021, to establish a national cooperative contract for Cleaning Supplies, Breakroom and Related Products. The solicitation included cooperative purchasing language in Sections I. Scope of Work, National Contract: Region 4 ESC, as the Principal Procurement Agency, defined in APPENDIX D, has partnered with OMNIA Partners, Public Sector ("OMNIA Partners") to make the resultant contract (also known as the "Master Agreement" in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit ("Public Agencies"), through OMNIA Partners' cooperative purchasing program. Region 4 ESC is acting as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a "Participating Public Agency") and by using the Master Agreement, any such Participating Public Agency agrees that it is registered with OMNIA Partners, whether pursuant to the terms of a Master Intergovernmental Cooperative Purchasing Agreement, a form of which is attached hereto on APPENDIX D, or as otherwise agreed to. APPENDIX D contains additional information about OMNIA Partners and the cooperative purchasing program Notice of the solicitation was sent to potential offerors, as well as advertised in the following: • Region ESC website • OMNIA Partners website • USA Today, nationwide • Arizona Business Gazette, AZ • San Bernardino Sun, CA • Honolulu Star -Advertiser, HI • The Advocate — New Orleans, LA • New Jersey Herald, NJ Version August 19, 2020 582 • Times Union, NY • Daily Journal of Commerce, OR • The State, SC • South Carolina website/newsletter (get from Chris White) • Houston Community Newspapers, Cy Creek Mirror, TX • Deseret News, UT • Richmond Times, VA • Seattle Daily Journal of Commerce, WA • Helena Independent Record, MT • Kennebec ME Journal On August 17, 2021 proposals were received from the following offerors: • Competitive Choice, Inc. • Network Services, Company • Office Depot, LLC. • Unipak Corp. The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP, the committee elected to enter into negotiations with Network Services Company and proceeding with contract award upon successful completion of negotiations. Geographic Preferences: No geographic preferences were included in the evaluation of the responses. Region 4 ESC, OMNIA Partners and Network Services Company successfully negotiated a contract, and Region 4 ESC executed the agreement with a contract effective date of February 1, 2022. Contract includes: Supplier provided federal funds certifications which are available on the OMNIA Partners website for review. Term: Initial three-year (3) agreement from February 1, 2022 through January 31, 2025 with the option to renew for two (2) additional one-year periods through January 31, 2027. Pricing: Pricing is available upon request from supplier. Version August 19, 2020 583 efTY QF sua r.�v City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager FROM: Genesis Cuevas, Procurement Director DATE: September 18, 2025 RE: Approval of a Blanket Purchase Order with Imperial Dade for Janitorial Supplies for Fiscal Year 2025-2026 RECOMMENDATION: Staff recommends approval of this resolution. A Blanket Purchase Order (BPO) is an agreement to purchase goods (and services) from a specific supplier over a defined period of time, up to a maximum dollar amount. A blanket order generally includes established prices, terms, and conditions for a defined period of time, without specifying quantities. Shipments are to be made when, and as required by the purchaser, which, in most cases, is the end user department (Public Works, CCS. etc.). This Resolution authorizes the issuance of a Blanket Purchase Order (BPO) with Imperial Dade for the city's in-house janitorial, sanitation supplies, equipment and related services for fiscal year 2025-2026, in an amount not to exceed $55,000.00. The City shall utilize Omnia Partners (formerly US Communities) Contract No. R211301 which expires 01/31/2027 with Network Services Company, whose local distributer is Imperial Dade, LLC to purchase cleaning and sanitation supplies from Imperial Dade, in accordance with Section 62-13(c) of the City Code. OMNIA Partners is the largest and most trusted cooperative purchasing organization for public sector procurement. As a member, the City is able to participate and utilize competitively solicited contracts to obtain the best goods/services and pricing available in the market. Item Number: 9.S 578 ADDITIONAL INFORMATION: Why Action is Necessary: Pursuant to Chapter 62, Section 62-13 Exception to Bid Requirements, (C) Bids and Contracts from Other entities, and Section 62-7, the City Manager is authorized to procure all supplies, materials, equipment, and services from other governmental units, when the best interests of the City would be served subject to the requirement that any purchase in excess of $50,000 requires City Commission approval. FUNDING SOURCE: Various budget accounts. ATTACHMENTS: Resolution Omnia Summary Item Number: 9.S 579