HomeMy WebLinkAboutReso 2025-3887RESOLUTION NO. 2025 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING A PROJECT AGREEMENT WITH KEITH AND ASSOCIATES,
INC., d/b/a KEITH, TO PROVIDE CIVIL ENGINEERING, LANDSCAPE
ARCHITECTURE, AND ELECTRICAL ENGINEERING SERVICES TO DESIGN A
PARKING LOT ON THE PROPERTY LOCATED ON STATE ROAD 826 SERVICE
ROAD, UNDERNEATH THE SUNNY ISLES BEACH BOULEVARD, IN AN AMOUNT
NOT TO EXCEED EIGHTY-FOUR THOUSAND DOLLARS AND NO CENTS
($84,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR
TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Florida Department of Transportation ("FDOT") is the owner of the
property located on State Road 826 service road, underneath the Sunny Isles Beach Boulevard
overpass (the "Property"); and
WHEREAS, on January 211t, 2021, via Resolution No. 2021-3160, the City Commission of
the City of Sunny Isles Beach (the "City") short listed six (6) civil engineering firms, in response
to Request for Qualifications No. 20-07-01 for Continuing Professional Services ("RFQ 20-07-
01"), pursuant to the Consultants' Competitive Negotiation Act; and
WHEREAS, the City requested general civil engineering services as one of several
disciplines listed in the RFQ 20-07-01; and
WHEREAS, on October 20, 2022, via Resolution No. 2022-3424, the City Commission of
short listed four (4) landscape architectural firms, in response to Request for Qualifications No.
22-06-01 for Continuing Professional Services ("RFQ 22-06-01"), pursuant to the Consultants'
Competitive Negotiation Act; and
WHEREAS, the City requested landscape architectural services as one of several
disciplines listed in the RFQ 22-06-01; and
WHEREAS, Keith and Associates, Inc., d/b/a/ Keith (the "Firm") was one of the firms
who submitted a response to RFQ 20-07-01 and RFQ 22-06-01, and were short listed to provide
general civil engineering services and landscape architectural services to the City, and entered
into a Continuing Services Agreement to provide these services on an as needed basis; and
WHEREAS, the City is in need of a firm to provide civil engineering, landscape
architecture, and electrical engineering services to design a parking lot on the Property (the
"Services"); and
WHEREAS, after careful review and consideration, the City Manager has determined that
based on relevant experience, qualification, and past performance, the Firm is uniquely
positioned to provide the City with the desired Services for the Project; and
@BCL@B0132D7C Page 1 of 3 385
WHEREAS, the Firm has expressed the ability and desire to provide these Services and
has submitted a proposal; and
WHEREAS, the City Commission wishes to enter into a Project Agreement with the Firm
to provide the desired Services, in an amount not to exceed Eighty -Four Thousand Dollars and
No Cents ($84,000.00), which includes a contingency, if necessary, in an amount not to exceed
Four Thousand Three Hundred Seventy Dollars and No Cents ($4,370.00), attached hereto as
Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Proiect Agreement. The City Commission hereby approves a Project
Agreement with the Firm to provide the desired Services, in an amount not to exceed Eighty -
Four Thousand Dollars and No Cents ($84,000.00), attached hereto as Exhibit "A".
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 18th day of Sept r, 2025.
Larisa Svechin, Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
leu,'
A ain E. Boileau, for Nabors, Giblin &
Nickerson, P.A., City Attorney
Moved by:� Seconded by:
@BCL@B0132D7C Page 2 of 3 386.
Vote:
Mayor Svechin
Vice Mayor Lama
Commissioner Joseph
Commissioner Stuyvesant
Commissioner Viscarra
@BCL@B0132D7C Page 3 of 3
387
(Yes)(No)
(Yes)
(No)
es)
(No)
Yes)
V(Y(Yes)
(No)
(No)
@BCL@B0132D7C Page 3 of 3
387
PROJECT AGREEMENT
Between
THE CITY OF SUNNY ISLES BEACH
And
KEITH AND ASSOCIATES, INC. D/B/A KEITH
For
SR 826 SERVICE ROAD PARKING LOT
In accordance with the provisions contained in the Continuing Services Agreement
between the City of Sunny Isles Beach ("City") and Keith and Associates, Inc. d/b/a Keith
("Consultant") for Professional Civil Engineering Services, awarded pursuant to Request for
Qualifications No. 20-07-01, and in accordance with the Continuing Services Agreement for
Landscape Architectural Services, awarded pursuant to Request for Qualifications No. 22-06-01
(hereinafter referred to collectively as "Continuing Services Agreements") dated April 30, 2021
and October 31, 2022, respectively, this Project Agreement (hereinafter referred to as
"Agreement") authorizes the Consultant to provide the services as set forth below:
SECTION I INCORPORATION OF CONTINUING SERVICES AGREEMENTS
1.1 All terms and conditions of the Continuing Services Agreements between the City and the
Consultant dated April 30, 2021, and October 31, 2022, not specifically modified by this
Agreement shall remain in full force and effect and are incorporated into and made a part
of this Agreement by this reference as though set forth in full.
SECTION 2 CONSULTANT'S BASIC DUTIES TO CITY
2.1 By executing this Agreement, the Consultant represents to the City that the Consultant is
professionally qualified to act as the Consultant for the Project (hereinafter referred to as
"the Project") and is licensed to practice engineering by all public entities having
jurisdiction over the Consultant and the Project. The Consultant further represents to the
City that the Consultant will maintain all necessary licenses, or other authorizations
necessary to act as Consultant for the Project until Consultant's duties hereunder have been
completed. The Consultant shall be responsible for providing all necessary subconsultants
required for the successful completion of the work as outlined in EXHIBIT "1," Scope of
Services. The Consultant assumes full responsibility to the City for the improper acts,
negligence, and omissions of its subconsultants and of all others employed or retained by
the Consultant in connection with the Project.
Page 1 of 11
2.2 VERIFICATION OF CITY DOCUMENTS AND PROJECT SITE
2.2.1 Execution of this Agreement by the Consultant constitutes a representation that the
Consultant has become familiar with the Project site and the local conditions under which
the Project is to be implemented.
2.2.2 Consultant shall review, examine, and verify the documents and information furnished by
the City concerning the Project site with respect to locations, elevations, and all other
existing conditions, etc., before preparing design documents. Consultant shall compare any
documents furnished by the City to the Project site to verify dimensions, clearances and
the like before preparing design documents. The Consultant shall be solely responsible for
any inaccuracies or conflicts that might have been detected or avoided by such verification.
2.3 PRELIMINARY DESIGN
2.3.1 The Consultant shall review and examine the information, including any desired schedule
and budgetary requirements, furnished by the City to understand the requirements of the
Project and shall review its understanding of such requirements with the City.
2.3.2 The Consultant shall furnish to the City a preliminary written evaluation of such
information in light of any Project budget requirements.
2.3.3 The Consultant shall review and discuss with the City any alternative approaches to design
and construction of the Project.
2.3.4 The Consultant shall prepare and submit to the City for its review of Preliminary Landscape
Plan documents illustrating the scale and relationship of proposed Project components.
The Consultant shall be responsible for furnishing a legal description and any necessary
survey(s) of the site, including, as may be reasonably required, grades and lines of streets,
alleys, pavements and adjoining structures, rights-of-way, restrictions, easements,
encroachments, zoning, deed restrictions, boundaries and contours of the site; locations,
dimensions and necessary data pertaining to existing buildings and other improvements;
and information concerning available service and utility lines above and below grade,
including inverts and depths.
2.3.5 The Consultant shall submit to the City an estimate of probable construction costs for the
Project.
2.4 SIXTY PERCENT DESIGN DOCUMENTS
2.4.1 Based on the Preliminary Landscape Plan documents and any other applicable Plan
documents, and any adjustments to that design, the proposed schedule, or Project budget
authorized by the City, the Consultant shall prepare and submit to the City for its review,
60% design documents consisting of drawings and other documents to fix and describe the
Page 2 of 11
size and character of the Project as to civil, architectural, structural, mechanical and
electrical systems; landscape architectural and irrigation design; materials and such other
elements as may be appropriate.
2.4.2 The Consultant shall review its estimate of probable construction costs, shall make any
appropriate revisions thereto and furnish same to the City.
2.5 ONE HUNDRED PERCENT DOCUMENTS
2.5.1 Upon the City's authorization, the Consultant shall prepare 100% design documents
consisting of drawings and specifications setting forth in detail the requirements for
construction of the Project. Such Construction Documents shall be project specific and
shall be accurate, coordinated and adequate for construction, and shall be in conformity
and comply with all applicable law, codes, standards, and regulations. Products specified
for use shall be readily available unless specifically authorized by the City.
2.5.2 The Consultant shall review its most recent estimate of probable construction costs, shall
make any appropriate revisions thereto and furnish same to the City.
2.5.3 The Consultant shall assist the City in preparing and filing all documents necessary to
obtain the approval of all authorities having jurisdiction over the Project. This can begin
when the design documents are approximately 90% complete.
2.5.4 The Consultant shall be responsible for the preparation of electronic documents to be
included in the City bid packages. Such packages shall include copies of all relevant plans,
specifications, and other documents upon which the bidding is to be based.
2.5.5 In the event that there are amendments to the bid packages, amendments to any of the
documents contained with the bid packages, or any clarifications issued during the bidding
process, the Consultant shall prepare for the City's approval written addenda as appropriate
to interpret, clarify or expand the bidding documents. The Consultant shall make such
documents available to all prospective bidders in a manner acceptable to the City, and shall
be reimbursed for the actual costs of reproduction at the same rate specified in Section
2.5.4. There shall be no additional charges for amendments or clarifications other than as
provided in Section 2.5.4.
2.5.6 The Consultant shall coordinate with the City during the bidding process and be available
to address bidders' questions and comments at any time during the bidding process. The
Consultant shall attend the pre-bid meeting, which will be held at a location as specified
by the City.
2.5.7 The Consultant shall be available as necessary to assist the City in the evaluation of all bids
received for determination of compliance with the bidding requirements. The Consultant
shall not be responsible for performing any investigations or reference checks regarding
bidders, nor shall it be responsible for determining whether a bid is responsive or a bidder
Page 3 of 11
is responsible; however, the Consultant shall assist the City as necessary in making such
determination.
2.5.8 The Consultant will investigate, study, and analyze any proposed substitutions of materials
or equipment and shall advise the City with respect to same.
2.6 ADDITIONAL SERVICES
The following services of the Consultant are not included in Sections 2.3 through 2.5, nor
in EXHIBIT "1," Scope of Services. Nevertheless, the Consultant shall provide such
services as related to the Project if authorized in writing by the City prior to the
performance or furnishing of same, and, unless otherwise specified in this Agreement, said
services shall be paid for by the City as provided hereinafter.
2.6.1 Making revisions in drawings, specifications or other documents when such revisions are
inconsistent with written direction by the City previously given, are required by the
enactment or revision of codes, laws or regulations subsequent to the preparation of such
documents and not reasonably anticipated, or are due to other causes not within the control
or responsibility of the Consultant, either in whole or in part.
2.6.2 Preparing drawings, specifications and supporting data in connection with Change Orders,
provided that such Change Orders are issued by the City due to causes not within the
control or responsibility of the Consultant, either in whole or in part.
2.6.3 Providing services concerning repair or replacement of work damaged by fire or other
cause during construction provided that such services are required by causes not the
responsibility of the Consultant, either in whole or in part.
2.6.4 Providing services made necessary solely by the default of the Contractor or defects or
deficiencies in the work of the Contractor.
2.7 SERVICE SCHEDULE
2.7.1 Upon receipt of the Notification of Commencement and the fully executed Purchase Order,
the Consultant shall commence services to the City on the Commencement Date, and shall
continuously perform services to the City, without interruption, in accordance with the time
frames set forth in the "Project Schedule," a copy of which is attached and incorporated
into this Agreement as EXHIBIT "1." The number of calendar days from the
Commencement Date, through the date set forth in the Project Schedule for completion of
the Project or the date of actual completion of the Project, which ever shall last occur, shall
constitute the Contract Time.
2.7.2 No Damages for Delay: The Consultant shall not be entitled to any claim for damages
including, but not limited to, loss of profits, loss of use, home office overhead expenses,
equipment rental and similar costs on account of delays in the progress of the Project from
any cause or national disaster or emergency, unusual delay in deliveries, unusual delay in
procuring permits, differing site conditions, unavoidable casualties or other cause beyond
Page 4 of 11
the Consultant's control, or by delay authorized by the City, or by other causes which the
Consultant determines may justify delay. The Consultant's sole recovery and remedy for
any such delay shall be a reasonable extension of time and a revision to the Project
Schedule as determined by the City. However, additional costs to the Consultant or delays
in the Consultant's performance caused by improperly timed activities shall not be the basis
for granting a time extension. If the Consultant wishes to make a claim for an increase in
time of performance, written notice of such claim shall be made to the City within three
(3) working days after the occurrence of the event, or the first appearance of the condition
giving rise to such claim. The City's representative shall determine whether the Consultant
is entitled to a time extension for the delay. The failure of the Consultant to give such
notice shall constitute a waiver of any claim under this section.
2.8 PERSONNEL
2.8.1 The Consultant shall assign only qualified personnel to perform any service concerning the
Project. At the time of execution of this Agreement, the parties anticipate that the following
named individuals will perform those supervisory or primary functions indicated:
NAME FUNCTION
Alex Lazowick President
So long as the individuals named above remain actively employed or retained by the
Consultant, they shall perform the functions indicated next to their names. Furthermore,
the City reserves the right to reject any proposed substitution for any of the above named
individuals, and the City shall have the further right to require that any individual assigned
to the Project by the Consultant be removed from the Project and reassigned for good cause.
SECTION 3 CITY'S BASIC DUTIES TO CONSULTANT
3.1 The City shall provide the Consultant with adequate information regarding the City's
requirements for the Project including any desired or required design or construction
schedule, or both, and any budgetary requirements including fixed limit of construction
cost, prior to the start of the Construction Documents Phase of design, upon which the
Consultant shall be entitled to rely.
3.2 The City shall review any documents submitted by the Consultant requiring the City's
decision, and shall render any required decision pertaining thereto in a timely fashion.
3.3 The City shall furnish structural, mechanical, chemical and other laboratory tests,
inspections and reports as required by law or the Construction Contract.
3.4 If the City becomes aware of any fault or defect in the Project, nonconformance with
the Construction Contract, or of any errors, omissions or inconsistencies in the
drawings or specifications, prompt notice thereof shall be given by the City to the
Consultant.
Page 5 of 11
3.5 The City shall perform those duties
expeditiously as may reasonably be
Consultant's services and of the work.
set forth in Sections 3.1 through 3.4 as
necessary for the orderly progress of the
3.6 The City's review of any documents prepared by the Consultant or its subconsultants
shall be solely for the purpose of determining whether such documents are generally
consistent with the City's construction program and intent. No review of such
documents shall relieve the Consultant of its responsibility for the accuracy, adequacy,
fitness, suitability and coordination of its work product.
SECTION 4 CONSTRUCTION COSTS
4.1 If the cost of construction exceeds the cost agreed upon by the City by more than 5%
of the lowest bona fide bid or negotiated proposal, the City may (1) give written
approval of an increase in such fixed limit, (2) authorize rebidding or renegotiating of
the Project, (3) terminate the Project and this Agreement in accordance herewith, or (4)
cooperate in revising the Project scope or quality, or both, as required to reduce the
construction cost. In the case of (4), the Consultant, without additional charge to the
City, shall consult with the City and shall revise and modify the drawings and
specifications as necessary to achieve compliance with the cost agreed upon by the
City. Absent negligence on the part of the Consultant in making its estimates of probable
construction cost, providing such modifications and revisions shall be the limit of the
Consultant's responsibility arising from the establishment of such construction costs,
and having done so, the Consultant shall be entitled to compensation for all other
services performed, in accordance with this Agreement.
SECTION 5 BASIS OF COMPENSATION
5.1 The City shall compensate the Consultant for an amount of Seventy -Nine Thousand Six
Hundred Thirty Dollars and No Cents ($79,630.00), plus an amount of Four Thousand
Three Hundred Seventy Dollars and No Cents ($4,370.00) as contingency, if necessary, for
a total not -to -exceed amount of Eighty -Four Thousand Dollars and No Cents ($84,000.00),
based on services rendered pursuant to Sections 2.3 through 2.5 and EXHIBIT "I," Scope
of Services. Billing for each phase shall not exceed the amount allocated to each phase.
5.2 Payment to the Consultant of the sum set forth in Section 5.1 shall be allocated for work
completed for each of the following tasks:
Task 001
— Team Meetings and Meetings w/Permit Authorities ................. $3,000.00
Task 401
— Preliminary Design Development Plan Revisions ..................... $3,000.00
Task 402
— Construction Documents — Final Engineering ........................... $7,600.00
Task 403
— Engineering Permitting............................................................
$11,700.00
Task 501
— Electrical Construction Documents - SGM................................
$6,330.00
Task 701
— Construction Documents — Final Landscape ..............................
$5,000.00
Page 6 of 11
Task 702 — Landscape Permitting................................................................. $6,500.00
Task 801 — Construction Administration ................................. $35,000.00
...................
Task 0 1 Z — Reimbursables................................................................. See Section 6.2.1
5.3 Additional services of the Consultant as described in Section 2.6, if any, shall be
compensated as follows:
See EXHIBIT "1" of this Agreement "Fee Schedule" —
5.4 Reimbursable, Expenses as defined in Section 6 shall be reimbursed to the Consultant by
the City as provided in Section 6.
5.5 If the scope of the Consultant's services are changed materially through no fault of the
Consultant, compensation due to the Consultant shall be equitably adjusted, either upward
or downward.
SECTION 6 BILLING AND PAYMENTS TO CONSULTANT
6.1 Billing by the Consultant shall be in accordance with EXHIBIT "1" of this Agreement.
Payments to the Consultant shall also be in accordance with EXHIBIT "F" of the
Continuing Services Agreements and EXHIBIT "1" of this Agreement.
6.2 REIMBURSABLE EXPENSES
6.2.1 Reimbursable Expenses shall mean expenses incurred by the Consultant and
Consultant's subconsultants in the interest of the Project, as follows:
Not to exceed $1,500.00 without prior written authorization by the City.
6.2. 1. 1 Reasonable expenses of: mileage reimbursement in accordance with Chapter 112,
Florida Statutes; fees paid for securing approval of authorities having jurisdiction over
the Project; actual cost of reproduction, postage and handling of drawings,
specifications and other documents; renderings, models and mock-ups requested by the
City; additional insurance coverage or limits, including professional liability insurance,
requested by the City in excess of that required in the Request For Qualifications. The
Consultant shall only be reimbursed for the direct cost of the item without additional
mark-up. Costs for meals, snacks, and beverages are not considered a reimbursable
expense.
SECTION 7 TERM
7.1 This Agreement shall commence on the date this instrument is fully executed by all parties
and shall continue in full force and effect for a term of one (1) year unless otherwise
terminated pursuant to Section 8.1 or 8.2, or other applicable sections of this Agreement.
Page 7 of 11
SECTION 8 TERMINATION
8.1 TERMINATION FOR CAUSE
8.1.1 This Agreement may be terminated by either party upon seven (7) days' written notice
to the other should such other party fail substantially to perform in accordance with its
material terms through no fault of the party initiating the termination. In the event of a
termination for cause, the Consultant shall be entitled to receive compensation for any
work completed pursuant to the Agreement to the satisfaction of the City through the
date of termination, less any amounts which the City reasonably deems necessary to
withhold in order to correct any defects or deficiencies in the work performed by the
Consultant. In no event shall the City pay for profit or overhead on work not performed.
8.2 TERMINATION FOR CONVENIENCE
8.2.1 This Agreement may be terminated by the City without cause upon ten (10) days'
written notice to the Consultant. In the event of such a termination without cause, the
Consultant shall be compensated for all services completed pursuant to this Agreement
to the satisfaction of the City up to and through the date of termination, together with
Reimbursable Expenses incurred. In such event, the Consultant shall promptly submit
to the City its invoice for final payment and reimbursement which invoice shall comply
with the provisions of Section 2.5 of EXHIBIT "F" of the Continuing Services
Agreements.
8.2.2 Under no circumstances shall the City make payment of profit or overhead for work
that has not been performed. Additionally, the City shall not make payment for the
following items:
8.2.2.1 Anticipated profits or fees to be earned on completed portions of the work;
8.2.2.2 Consequential damages;
8.2.2.3 Costs incurred in respect to materials, equipment or services purchased or work done
in excess of reasonable quantitative requirements of this Agreement;
8.2.2.4 Expenses of Consultant due to the failure of Consultant or its subconsultants to
discontinue the work with reasonable promptness after notice of termination has been
given to the Consultant; and
8.2.2.5 Losses upon other contracts or from sales or exchanges of capital assets or Internal
Revenue Code Section 1231 assets.
8.2.2.6 Damage or loss caused by delay.
8.3 Assignment Upon Termination. Upon termination of this Agreement, the work product
of the Consultant shall become the property of the City and the Consultant shall within ten
(10) working days of receipt of written direction from the City, transfer to either the City
Page 8 of 11
or its authorized designee, all work product in its possession, including but not limited to,
designs, specifications, drawings, studies, reports and all other documents and data in the
possession of the Consultant pertaining to this Agreement. Upon the City's request, the
Consultant shall additionally assign its rights, title and interest under any subcontractor's
agreements to the City. All work product provided under this Section shall be used solely
for its intended purpose.
SECTION 9 SEVERABILITY
9.1 . If any term or provision of this Agreement or its application thereof to any person or
circumstance shall, to any extent, be held invalid or unenforceable, the remainder of this
Agreement or the application of such terms or provisions to persons or circumstances other
than those to which it is held invalid or unenforceable, shall not be affected, and every
other term and provision of this Agreement shall be deemed valid and enforceable to the
extent permitted by law.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement
on the respective dates under each signature: the City, signing by and through its Mayor, attested
to by its City Clerk, duly authorized to execute same and by Keith and Associates, Inc. d/b/a Keith,
signing by Alex Lazowick and through its President duly authorized to execute same.
CITY
CITY OF NN ISLES BEACH, FLORIDA
By:
arisa Sv chin, Mayor
I A Ji
49WI025. day of
Maurici� Betancur,
City Clerk
(SEAL)
Approved as to form for the City:
By:
Alain E. Boileau, for Nabors, Giblin
& Nickerson, P.A., City Attorney
Page 9 of 11
CONSULTANT
KEITH & ASSOCIATES, INC.,
d/b/a IaITH
By:.
x Lazowick, President
%
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clay of September, 2025.
AUTHENTICATE:
PASOC
4p1i�POR,�
ec • taffy w W
EAL
Please type name of Secretary o,�e Og10.,,.•' \``�.
(CORPORATE SEAL)
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Page 10 of 11
EXHIBIT "1"
SCOPE OF SERVICES, PROJECT SCHEDULE & FEE SCHEDULE
Page 11 of 11
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Engineering Inspired Design.
WORK AUTHORIZATION PURSUANT TO THE
CONTINUING PROFESSIONAL ENGINEERING SERVICES
AGREEMENT BETWEEN THE CITY OF OF SUNNY ISLES BEACH AND
KEITH AND ASSOCIATES, INC. (KEITH)
August 13, 2025
WORK AUTHORIZATION NO. # 14
TASK ORDER NO. (CITY No. TBD) PROJECT NO.11723.14 (KEITH)
PROJECT NAME: SR 826 Service Road Parking Lot - City of Sunny Isles Beach
Project Location: Sunny Isles Beach, FL 33160
PROJECT
The City of Sunny Isles Beach (OWNER) has requested that KEITH (CONSULTANT) provide
Civil Engineering, Landscape Architecture, and Electrical Engineering (via subconsultant)
services for the development of a new at -grade parking area consisting of approximately twenty
(20) parking spaces under the existing SR 826 / Sunny Isles Beach Blvd. overpass. See below
conceptual plan. The property is approximately 0.25 acres and is within FDOT right-of-way. The
City of Sunny Isles Beach has advised that they have authorization by FDOT to use this area as
part of a Lease Agreement, and they will process any amendments that may be required.
Project Area — Conceptual Plan
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August 13, 2025 / Page 2 of 8
11723.14 — SR 826 Service Road Parking Lot - City of Sunny Isles Beach
City of Sunny Isles Beach
Proiect Area — Site Image
SCOPE OF SERVICES
MEETINGS AND COORDINATION
Task 001 Team Meetings and Meetings with Permit Authorities
KEITH will coordinate, prepare for, and attend meetings with Government Agencies, including
project orientation meetings, review with City Engineering, and Utility representatives, and
coordinate with applicable State and County Agencies required for final permit submittals.
KEITH will prepare for and attend all team meetings on an as needed basis for the duration of the
project. KEITH will be represented at reoccurring team meetings by the project manager and
when necessary, any team experts for specific disciplines.
CIVIL ENGINEERING SERVICES
Task 401 Preliminary Design Development Plan Revisions
KEITH will confirm research of existing available records for the project and revise the preliminary
civil engineering plans for the infrastructure improvements to support the processing of the site
plan layout for the Project per discussions with the client on required changes. The preliminary
civil engineering plans will be prepared in accordance with the CLIENT and regulatory agency
requirements and will include Paving, Grading and Drainage and Pavement Marking and Signage
adjustments.
The preliminary engineering plan will include available existing utility information collected from
various sources (Government Agencies, Utility providers etc.). This preliminary utility information
will be relied upon by KEITH in the preliminary design phase. KEITH will utilize the previously
performed topographic survey and site plan provided by KEITH, as a base for the preliminary civil
plans.
Engineering Inspired Design.
0
August 13, 2025 / Page 3 of 8
11723.14 — SR 826 Service Road Parking Lot - City of Sunny Isles Beach
City of Sunny Isles Beach
Preliminary drainage calculations will be performed to address the impacts of the proposed
development relating to the requirements of the site plan submission. One preliminary engineering
plan will be prepared based on the supplied site plan design.
The plans will contain the location of the proposed site lighting as designed by the Client's other
Consultants. This proposal does not include the design of the site or roadway lighting system(s).
Deliverables
1. Preliminary Design Plans.
2. Preliminary Drainage Calculations as required.
Task 402 Construction Documents (CD) — Final Engineering
Paving, Grading, and Drainage Plans
KEITH will prepare on-site paving, grading, and drainage construction plans, to support the
proposed development, which meet the requirements of the jurisdictional regulatory agencies.
Calculations will be performed to address the impact of the proposed development relating to the
requirements for permit agency submittal. The stormwater management system will address
water quality treatment and water quantity storage to meet the requirements of the jurisdictional
agencies. It is anticipated that the proposed drainage system will consist of a series of catch
basins, pipes, swales, and/or dry retention areas. Exfiltration trenches may be proposed for water
quality treatment. Typical sections and standard paving and drainage details and notes for the
construction of the paving, grading, and drainage system are included. Soils percolation tests to
satisfy regulatory agency requirements will be performed by others as required.
No offsite roadway improvements beyond a direct driveway connection to the immediately
adjacent road are anticipated and as such not included in this Agreement. Fees for these services
will be submitted to CLIENT as additional services under a contract addendum if required.
Pavement Marking & Signing Plans
KEITH will prepare a signing and pavement marking plan for the project that meets the
requirements of the regulatory agencies. This plan will include standard details and notes.
Erosion Control Plans
KEITH will prepare an Erosion Control Plan for the project that meets the requirements of the
regulatory agencies and for the Contractor's use in preparing and processing the required
Stormwater Pollution Prevention Plan (SWPPP), in compliance with the "Generic Permit for
Stormwater Discharge from Large and Small Construction Activities (CGP)" through FDEP. The
Erosion Control Plan(s) will include standard details and notes to meet the requirements of the
regulatory agencies.
Demolition Plan
KEITH will prepare Demolition Plans incorporating removal of the existing improvements in
conflict with the proposed facilities. This plan will include standard details and notes. Should
permitting be required for this work, it will need to be provided by a licensed demolition contractor.
Note: The use of explosive demolition materials and the assessment for or removal of hazardous
materials or toxic waste are not included in these services and will not be incorporated in the
Demolition Plan.
Deliverables
1. Construction Documents (Final Construction Documents) for above referenced Plans.
2. Specifications — For above referenced Design Elements (specifications will be
included in the plan sheets.)
3. Drainage Calculations as required.
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11723.14 — SR 826 Service Road Parking Lot - City of Sunny Isles Beach
City of Sunny Isles Beach
Task 403 Engineering Permitting
KEITH will prepare and submit the permit applications for the construction of the following
improvements and process them through the following regulatory agencies:
Paving, Grading, and Drainage System
• Florida Department of Transportation — Drainage Connection Permit.
• Miami -Dade County DERM — Water Control Section (WCS).
• City Engineering Division.
Pavement Markings and Signage
• Florida Department of Transportation — Access Permit.
• City Engineering.
KEITH will supply erosion control plans and ERP / Surface Water management permits, to the
owner and building contractor for contractor's use in preparing the NPDES Storm Water Pollution
Prevention Plan (SWPPP) and securing the required NPDES Construction Activity Permit. The
contractor (as permittee) is responsible for monitoring the construction activity for compliance with
the NPDES permit and report to FDEP in accordance with the Permit.
If additional permits are required, KEITH will process them and the fees for these additional
services will be submitted to CLIENT as additional services under a contract addendum if
required.
Deliverables
1. Permit applications and submittal documents required for above listed regulatory
agencies for the listed project improvements.
ELECTRICAL ENGINEERING SERVICES (Subconsultant — SGM Engineering)
Task 501 Electrical Construction Documents (CD) - SGM
The electrical subconsultant (SGM) will continue to provide electrical engineering services for the
design documents of the new life safety lighting for the parking lot located under Florida State
Road 826 in the City of Sunny Isles Beach in Florida with the understanding that electrical service
will be required to be provided via directional bore.
The additional fee related to this task is also due to increase in rates related to the scope of work.
LANDSCAPE ARCHITECTURE SERVICES
Task 701 Construction Documents — Final Landscape (CD)
KEITH will develop the construction documents in coordination with the overall design team and
CLIENT. The drawings will be developed in 60% or preliminary documentation for review and
coordination, as well as a final for Permit or 100% Construction Documentation.
KEITH will visit the project to confirm and evaluate the location, size, and quality of existing trees
on the project site and identify which trees are to be removed or relocated, as well as any
remaining trees that will require protection. KEITH will utilize the tree survey and will field verify
all data prior to completion of plans.
Deliverables
1. Construction Documents (60% and Final Construction Documents)
a) Landscape Plan and Details — Specific elements, specification, quantity, layout,
notes, and details.
b) Tree Disposition Plan — Size, condition, disposition, and mitigation calculations
c) Irrigation Plans and Details — Point of connection, head layout, piping, equipment
schedule and details.
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11723.14 — SR 826 Service Road Parking Lot - City of Sunny Isles Beach
City of Sunny Isles Beach
NOTE: This task includes, one (1) drawing revision (after the release of 100% Construction
Drawings) in response to City comments. If additional revisions are required, as a result of
CLIENT and/or Design Team changes, a contract addendum will be submitted to the CLIENT. *
NOTE: Upon preliminary review, it is assumed that no arborist reports will be required for this
project. If determined this is required, a contract addendum will be submitted to the CLIENT.
Task 702 Landscape Permitting
KEITH will apply for and coordinate the FDOT Landscape Permit and Maintenance Agreement
(MMOA). As a part of this task KEITH will allow up to two (2) drawing revisions in response to
agency comments.
Required Permits
• Florida Department of Transportation — FDOT Landscape Permit and Maintenance
Agreement
NOTE: Otherlandscape specific permits are not anticipated and are NOT included in this task. If
additional permits are required a contract addendum will be submitted to the CLIENT.
Task 801 Construction Administration
Construction Observation for Certification
KEITH will provide construction services to ensure the integrity of the design intent and certify to
the CLIENT and other jurisdictional agencies that the construction work has been completed in
substantial compliance with the approved documents and permits. Any revisions or deviations to
original construction documents, including but not limited to, substitutions and/or unforeseen
conditions may impact schedule and will require additional fees. Services included are described
as follows and are anticipated to take place in the time frame indicated in the "SCHEDULE" for
CONSTRUCTION ADMINISTRATION SERVICES below.
Shop Drawing Reviews
KEITH will review required shop drawings, such as samples, product data, plant photos, and
calculations, which the selected contractor is required to submit for review. This review will only
be for conformance with the design concept of the project and compliance with the information
provided on the design drawings and specifications. Such review will not extend to methods,
means, techniques, construction sequence(s) or procedures, or to safety precautions and related
programs. KEITH will also determine the acceptability, subject to CLIENT approval, of substitute
materials and equipment proposed by contractors.
Periodic Site Visits and Construction Observation
KEITH will visit the Project at intervals appropriate to the various stages of construction, as KEITH
deems necessary to observe as an experienced and qualified design professional to review the
progress and quality of the various aspects of the contractor's work.
KEITH will coordinate and attend one (1) Pre -construction Meetings. If required by the CLIENT,
KEITH will attend or participate in CLIENT scheduled coordination and progress meetings or
telephone conferences.
The Contractor will coordinate through KEITH the scheduling of testing. KEITH will represent the
CLIENT in performing periodic observation of construction as necessary to confirm construction
is in accordance with the approved plans.
KEITH will provide additional construction observations at the request of the CLIENT / Permit
agencies due to unforeseen conditions or other circumstances.
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11723.14 — SR 826 Service Road Parking Lot - City of Sunny Isles Beach
City of Sunny Isles Beach
Additional construction observation services, Re -tests and failed inspections, will be invoiced on
a time and material basis in accordance with KEITH Professional Service Fee schedule
(attached).
Issue Clarifications
KEITH will issue all instructions and revisions of the CLIENT to Contractor(s); issue necessary
interpretations and clarifications of the contract documents; have authority, to require special
inspection or testing of the work; act as initial interpreter of the requirements of the contract
documents and judge of the acceptability of the work there under, and make decisions on all
claims of the CLIENT and contractor(s) relating to the acceptability of the work or the interpretation
of the requirements of the contract documents pertaining to the execution and progress of the
work.
Meetings and Conference Calls
KEITH will attend and or participate in periodic project meetings and conference calls as
requested by the CLIENT and CITY. KEITH will review requests for information prepared by the
Contractor and respond accordingly to all parties. KEITH will prepare drawings of supplemental
information needed to address the contractor's request for information.
As-Builts Review
KEITH will review the record drawings (as-builts) to ensure substantial conformance to the
permitted plans twice. Additional reviews due to non-compliant As-builts submitted by the
contractor may impact schedule and will require additional fees. The contractor will be expected
to have the as-builts revised in accordance with all comments.
Final Inspections
KEITH will participate with the CLIENT's representative, in a semi-final inspection for the purpose
of determining if the project is substantially complete and participate in the preparation of a written
"Punch List" of any defective or deficient items.
KEITH will participate in a final inspection together with CLIENT and contractor representatives
to verify "Punch List" items are complete, and in substantial conformance to the permitted plans.
Additional inspections due to non-compliant Punch List item(s), may impact the schedule and will
require additional fees.
Upon satisfactory completion of the final inspection, KEITH will certify the work has been
completed in substantial conformance to the permitted plans, subject to any conditions therein
expressed.
Final Certifications
KEITH will prepare final certification to all appropriate permitting agencies utilizing record
drawings for the design from the survey information supplied by the contractor, or by other means
agreed to by both KEITH and CLIENT.
We anticipate the following items requiring as -built certification:
• Paving, Grading and Drainage System
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11723.14 — SR 826 Service Road Parking Lot - City of Sunny Isles Beach
City of Sunny Isles Beach
PROJECT SCHEDULE
Subsequent to the issuance of a Purchase Order from the CITY, CONSULTANT shall commence
work on the project. We anticipate commencing work within 5 business days from notice to
proceed, completing the prescribed work within 6 months.
Table 1 Schedule Estimate of Engineering Services
CITY'S RESPONSIBILITY
The CITY shall assist CONSULTANT with the following items to expedite the completion of the
project in an effective manner.
A. Designate a representative(s) who will have the authority to transmit instruction, receive
information, and enunciate policies and decisions.
B. Provide access to and obtain permission for CONSULTANT to enter upon public lands as
required at no additional cost to perform observations or other necessary services under
this Agreement.
C. Make available to CONSULTANT all existing information which may in any way be pertinent
to the project.
D. Assist in contacting all permitting agencies to facilitate expediting reviews and/or approvals.
ADDITIONAL SERVICES
Consultant will not perform any additional services without the written consent of the CITY.
Services performed beyond the Scope of Services described above will be considered additional
services and will be presented to the CITY as an Addendum to this Agreement prior to initiating
the work. Additional services will be invoiced on a time and material basis in accordance with our
current Professional Service Fee Schedule or on a lump sum basis if a scope of service can be
defined.
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DURATIONTASK
Ongoing
Task 001 — Team Meetings and Meetings w/ Permit Authorities
Task 401 - Preliminary Design Development Plan Revisions
3-4 Weeks
Task 402 - Construction Documents (CD) — Final Engineering
3-4 Weeks
Task 403 - Engineering Permitting
2-3 Months
Task 501 - Electrical Construction Documents (CD) - SGM
1-2 Months
Task 701 - Construction Documents — Final Landscape (CD)
3-4 Weeks
Task 702 - Landscape Permitting
6 Months
Task 801 — Construction Administration
6 Months
CITY'S RESPONSIBILITY
The CITY shall assist CONSULTANT with the following items to expedite the completion of the
project in an effective manner.
A. Designate a representative(s) who will have the authority to transmit instruction, receive
information, and enunciate policies and decisions.
B. Provide access to and obtain permission for CONSULTANT to enter upon public lands as
required at no additional cost to perform observations or other necessary services under
this Agreement.
C. Make available to CONSULTANT all existing information which may in any way be pertinent
to the project.
D. Assist in contacting all permitting agencies to facilitate expediting reviews and/or approvals.
ADDITIONAL SERVICES
Consultant will not perform any additional services without the written consent of the CITY.
Services performed beyond the Scope of Services described above will be considered additional
services and will be presented to the CITY as an Addendum to this Agreement prior to initiating
the work. Additional services will be invoiced on a time and material basis in accordance with our
current Professional Service Fee Schedule or on a lump sum basis if a scope of service can be
defined.
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11723.14 — SR 826 Service Road Parking Lot - City of Sunny Isles Beach
City of Sunny Isles Beach
COMPENSATION
Consultant will invoice the City for services rendered under this Agreement on a lump sum basis,
unless otherwise stated, and in accordance with the terms and conditions of the Continuing
Services Agreement for Professional Engineering Services between the City of Sunny Isles Beach
and KEITH.
Table 2 Budget Estimate of Engineering Services
"CITY":
CITY OF SUNNY ISLES BEACH
By:
CONSULTANT:
KEITH
By:
ALEX LAZOWICK
President
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Task 001 — Team Meetings and Meetings w/ Permit Authorities
$3,000.00
(Hourly/NTE)
Task 401 - Preliminary Design Development Plan Revisions
$3,000.00(Lump
Sum
Task 402 - Construction Documents (CD) — Final Engineering
$7,600.00(Lump
Sum
Task 403 - Engineering Permitting
$11,700.00(Lump
Sum
Task 501 - Electrical Construction Documents (CD) - SGM
$6,330.00(Lump
Sum
Task 701 - Construction Documents — Final Landscape (CD)
$5,000.00(Lump
Sum
Task 702 - Landscape Permitting
$6,500.00(Lump
Sum
Task 801 — Construction Administration
$35,000.00
(Hourly/NTE)
Task 01Z - Reimbursables
$1,500.00
As Needed
CONSULTANT'S TOTAL COMPENSATION
$79,630.00
(Lump Sum)
DIRECT EXPENSES
TOTAL FEE
$79,630.00(Lump
Sum
"CITY":
CITY OF SUNNY ISLES BEACH
By:
CONSULTANT:
KEITH
By:
ALEX LAZOWICK
President
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A `Fgi.-` p° r
P tFLO 4
Cfrp OF SVEA
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Fabricio Volpi, Public Works Director
DATE: September 18, 2025
RE: Approval of an Agreement with Keith and Associates for Engineering Services
for the Design and Permitting of State Road 826 Service Road Parking Lot
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
The City of Sunny Isles Beach (City) has requested that Keith and Associates (Consultant) provide Civil
Engineering, Landscape Architecture, and Electrical Engineering (via subconsultant) services for the
development of a new at -grade parking area consisting of approximately 20 parking spaces under the
existing SR 826 / Sunny Isles Beach Blvd. overpass. The property is approximately 0.25 acres and is
within FDOT right-of-way. The City has advised that they have authorization by FDOT to use this area as
part of a Lease Agreement, and they will process any amendments that may be required.
Keith and Associates has provided a proposal for these services for an amount of $79,630.00, with
$4,370.00 contingency, for an amount not to exceed $84,000.00
FUNDING SOURCE:
Item Number: 9.K
383
Funds have been appropriated in Account No. 300-5-5410-465000-8100.
ATTACHMENTS:
Resolution
Project Agreement
Item Number: 9.K
384